Meeting of the Lawrence/Tuapeka Community Board Will Be Held in the Lawrence Service Centre, Peel Street, Lawrence on Wednesday, 14 April 2021, Commencing at 3.00 Pm
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MEETING OF THE LAWRENCE/TUAPEKA COMMUNITY BOARD Wednesday, 14 April 2021 commencing at 3.00 pm Lawrence Service Centre Peel Street LAWRENCE CLUTHA DISTRICT COUNCIL LAWRENCE/TUAPEKA COMMUNITY BOARD Notice is hereby given that a Meeting of the Lawrence/Tuapeka Community Board will be held in the Lawrence Service Centre, Peel Street, Lawrence on Wednesday, 14 April 2021, commencing at 3.00 pm. Steve Hill CHIEF EXECUTIVE Board Members Geoff Davidson (Chair) Matthew Little (Vice-Chair) Lindy Chinnery Garry McCorkindale Tim Dickey Suzanne Stephenson Melinda Foster 3 Lawrence/Tuapeka Community Board Item for DECISION Chinese Section Memorial Kiosk and Chinese Anzac Report Memorial Proposals – Lawrence Cemetery Meeting Date 14 April 2021 Item Number 1 Prepared By Jules Witt – Group Manager Service Delivery File Reference 515114 REPORT Proposals have been received to establish a Chinese Section Memorial Kiosk and a Chinese Anzac Memorial at the Lawrence Cemetery. This report considers these proposals and seeks feedback from the Lawrence/Tuapeka Community Board (LTCB) on the proposals. RECOMMENDATIONS 1 That the Lawrence/Tuapeka Community Board receives the ‘Chinese Section Memorial Kiosk Proposal and Chinese Anzac Memorial Proposal – Lawrence Cemetery’ report. 2 That the Lawrence/Tuapeka Community Board agrees/does not agree with the proposals to establish a Chinese Memorial Kiosk and a Chinese Anzac Memorial in the Lawrence Cemetery. 1. Background The Service Delivery Committee is delegated to monitor activities under the delegated areas of responsibility which includes Cemeteries. However, where we have Community Boards, such as in the Lawrence/Tuapeka area, they are involved in many development and improvement projects such as the proposed projects in the Lawrence Cemetery. These fit within the role of the Community Board in Councils delegation manual as outlined overleaf and as such they are referred to the LTCB for comment. The request may be referred to the Service Delivery Committee for a final decision if required. Chinese Section Memorial Lawrence/Tuapeka Community Board – 7 April 2021 Kiosk/Chinese Anzac Memorial Proposals 4 There have been a number of developments and projects ongoing in the Chinese section of the Lawrence Cemetery – such as the relocation of older burials from adjacent and offsite locations. Proposals to construct an Information Kiosk and an Anzac Memorial have been received and these are attached. Adrienne Shaw will be in attendance to speak to this item. 2. Discussion Due to the proposed projects being development projects at a public cemetery it is appropriate for these to be considered by the Lawrence/Tuapeka Community Board. This should take into account other projects that are underway in the area and any perspectives from the wider community on the proposals. The initial response to the proposal was not a unilateral no as suggested in the attached correspondence. The response suggested that a proper process be followed and that the proposal be considered by the LTCB as representatives of the community and having been involved as a community board in cemetery projects for many years. Chinese Section Memorial Lawrence/Tuapeka Community Board – 7 April 2021 Kiosk/Chinese Anzac Memorial Proposals 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Lawrence/Tuapeka Community Board Item for CONFIRMATION Report Lawrence/Tuapeka Community Board Minutes Meeting Date 14 April 2021 Item Number 2 Prepared By Julie Gardner – Service Delivery Administrator File Reference 513869 REPORT SUMMARY Attached are the minutes of the meeting of the Lawrence/Tuapeka Community Board held on 3 March 2021. RECOMMENDATIONS 1 That the Lawrence/Tuapeka Community Board confirms as a true and correct record the minutes of the meeting of the Lawrence/Tuapeka Community Board, held on 3 March 2021. Lawrence/Tuapeka Community Board Lawrence/Tuapeka Community Board – 14 April 2021 MInutes 44 Lawrence/Tuapeka Community Board Minutes of the meeting of the Lawrence/Tuapeka Community Board held at the Lawrence Service Centre, Peel Street, Lawrence on Wednesday 3 March 2021, commencing at 3.00pm. Present Geoff Davidson (Chairman), Lindy Chinnery, Tim Dickey, Matthew Little and Councillor Mel Foster In Attendance His Worship the Mayor Bryan Cadogan, Steve Hill (Chief Executive) and Karen Piercy (Corporate Services Administrator). Apologies Garry McCorkindale and Suzanne Stephenson. Moved T Dickey/L Chinnery and Resolved: “That the apologies be sustained.” PUBLIC FORUM 1 LAWRENCE/TUAPEKA COMMUNITY BOARD MINUTES The minutes of the meeting of the Lawrence/Tuapeka Community Board held on 27 January 2021 were presented for the Board’s confirmation. Moved L Chinnery/M Little and Resolved: “That the minutes of the meeting of the Lawrence/Tuapeka Community Board held on 27 January 2021 be approved as a true and correct record.” 2 WORK IN PROGRESS The Service Delivery Administrator submitted a report that updated the Community Board on progress in relation to issues that had been raised at previous meetings. 2.1 Gabriel’s Gully Walkway Agreements have been drawn up and sent to Chairman and Councillor Foster for comment. Members are to look at what signage is required before deciding on stiles versus gates. Lawrence/Tuapeka Community Board – 3 March 2021 Minutes 45 2.2 Extension of Cycle Trail Grading up to the first tunnel has been completed. The big tunnel is almost open. There is still quite a bit of work to be completed to finish the trail to Waihola and the trail may not be completed prior to the end of the year. 2.3 Peace Garden The oak tree will be removed by Powernet when they are next in the area. The working bee will take place once it is cooler. This item will stay on the WIP until completed. 2.4 Hospital Creek/Wetherstons Creek There is a maintenance programme for Hospital Creek. Wetherstons Creek is owned by ORC and requires maintenance. The Community Board will contact the contractor to arrange this. 2.5 Steep Street Domain The picnic setting has not been made. This will be an autumn project. 2.6 Tuapeka Transport Ltd – Transfer Site and Entranceways This was covered in the Service Delivery Update report. 2.7 Boarded up Shop – Ross Place No comment was made on this item. 2.8 Speed Limit Reviews This is to stay on the WIP until the speed reviews have been completed in 2021. 2.9 Sale of Unused Council Land To stay on the WIP for LTCB decision in conjunction with community plan. 2.10 Zig Zag Track Maintenance The Community Board will need to look at making a submission to the LTP to include funding for this community project. 2.11 Zone 6 Community Boards Conference Gore – 22-24 April 2021 Councillor Foster, Suzanne Stephenson and Lindy Chinnery are interested in attending some of this conference. 2.12 Ross Place Planter Boxes L Chinnery has spoken to the shop owners who have agreed to water planter boxes outside their premises. Two of the remaining volunteers will continue to monitor and water any planter boxes needing attention. 2.13 Lawrence CHU Picnic Setting L Chinnery declared a conflict. The Committee is to connect with Bernadette. An alternate option is to use posts and a sail cloth Lawrence/Tuapeka Community Board – 3 March 2021 Minutes 46 Moved M Little/T Dickey and Resolved: “That the Lawrence/Tuapeka Community Board receives the Work in Progress Update report.” 3 SERVICE DELIVERY UPDATE The Group Manager Service Delivery submitted a report on activities in respect to the Service Delivery Department. The Chief Executive advised that Henri van Zyl has been appointed as Transportation and Facilities Operations Manager. He is also responsible for parks and reserves. Henri will attend a community board meeting in the future. The following items were discussed: • The provision of rubbish bins for Motor Caravan Assn members. • The Waste Minimisation Officer will run a 2.00pm workshop prior to the next community board meeting to confirm what can and cannot go into the transfer station. Moved T Dickey/L Chinnery and Resolved: “That the Lawrence/Tuapeka Community Board receives the Service Delivery Update Report.” 4 REVENUE & EXPENDITURE REPORT The Management Accountant submitted a copy of the Revenue and Expenditure Statement for the activities within the Lawrence/Tuapeka Community Board’s area for the period 1 July 2020 to 31 January 2021. Moved M Little/T Dickey and Resolved: “That the Lawrence/Tuapeka Community Board receives the Revenue and Expenditure report.” 5 CORPORATE SERVICES REPORT The Corporate Services Administrator submitted a report that covered activities of the Corporate Services Department in the past period including funding schemes. Moved Councillor Foster/M Little and Resolved: “That the Lawrence/Tuapeka Community Board receives the Corporate Services report.” Lawrence/Tuapeka Community Board – 3 March 2021 Minutes 47 6 BUILDING REPORT The Regulatory Administrator submitted a report on building consents for January 2021. Moved L Chinnery/M Little and Resolved: “That the Lawrence/Tuapeka Community Board receives the Building Consent Statistics for January 2021 report.” 7 MAYORAL UPDATE His Worship the Mayor Bryan Cadogan gave a verbal update on the following – • LTP Process • Soapbox sessions about to start. • District valuations 70% difference between top and bottom due to urban and rural valuations, putting pressure on rates increases in urban areas. • Three waters reform. • Jobbortunities. • Ruth Ratclifffe working on a play in April with drug and alcohol dependent prisoners on remand. ADDITIONAL/LATE ITEM Trees in Rea Street – awaiting a report from an arborist. The meeting closed at 3.42pm. Confirmed Geoff Davidson CHAIRPERSON Lawrence/Tuapeka Community Board – 3 March 2021 Minutes 48 Lawrence/Tuapeka Community Board Item for CONFIRMATION Report Work In Progress Update Meeting Date 14 April 2021 Item Number 3 Prepared By Julie Gardner – Service Delivery Administrator File Reference 513871 REPORT SUMMARY The report updates the Community Board on progress in relation to issues that have been raised at previous meetings.