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1 3 October 2017 CHAIR Minutes of an Ordinary Meeting of Sitlington Parish Council held at St Luke’s Church Hall, Overton on 5 September 2017 at 7.15pm Present: Councillor M Strong (Chair), Councillor T Allott (Vice Chair), Councillor R Aspinall, Councillor W Newsome, Councillor A Shaw, Councillor A Balmforth, Councillor S Tyrrell, Councillor F Cronin and Councillor A Crow In Attendance: Parish Clerk (Mrs S Earnshaw) PC J May, Police Safe Scheme Parish residents: One The meeting was preceded by the opportunity for parishioners to put forward comments to the Parish Council. 17/57 Welcome and apologies The Chair, Councillor Strong, welcomed everyone to the meeting. Councillor M Whelan and Councillor W Newsome had submitted their apologies and the reason was accepted by Council. Apologies from District Councillor Binns and District Councillor Barker were also noted. 17/58 Declarations of Interest and Dispensations Councillor Cronin and Councillor Shaw declared an interest in Agenda Item 7 (Grant applications). 17/59 Public Admissions to Meetings Act (1960) There were no items that would require the public or press to be excluded. 17/60 Minutes of the Ordinary Parish Council meeting held on 4 July 2017 It was proposed by Councillor Newsome, seconded by Councillor Allott and resolved that the minutes of the Parish Council meeting held on 4 July 2017 be accepted. 17/61 Sitlington Development Group meeting – 4 September 2017 The notes from the Sitlington Development Group meeting held on 4 September 2017 were accepted. It was proposed by Councillor Shaw, seconded by Councillor Allott and resolved that the following recommendations be approved: • Clerk to report fly tipping at site identified • Clerk to request instances of fly tipping in the Parish from Wakefield Council • Clerk to investigate cost of notices relating to commencement of work on “Phase 1” at Emroyd Common • Approval be given to employ a suitably qualified person for strimming under powerlines and within the “triangle” area 1 3 October 2017 CHAIR • Clerk to liaise with Councillor Aspinall and Groundworks to arrange a start date for Phase 1 • Clerk to liaise with Councillor Aspinall regarding publicity for the SUEZ Communities Trust grant award. • Councillor Aspinall updated members present on the Phase 1 work currently being undertaken by Groundwork at Emroyd Common. The Clerk was asked to identify and make contact with the utilities on the “triangle” area at the junction of Sandy Lane and the A642, with regard to the proposed Memorial. 17/62 Finance 17/62.1 It was proposed by Councillor Balmforth, seconded by Councillor Aspinall and resolved that the minutes of the Finance Committee meetings held on 25 July 2017 and 29 August 2017 be accepted and that payments made in July 2017 and August 2017 and to date in September, as per the payments schedule, along with all receipts, should be accepted. 17/62.2 The budget monitor for the year up to 31 August 2017 was noted. Councillor Cronin and Councillor Shaw declared an interest in the next item and did not take part in discussions. 17/63 Grant applications It was proposed by Councillor Newsome, seconded by Councillor Crow and resolved that the grant applications as follows be approved: Friends of Netherton Village Hall - £85 – Local Government Act 1972, S144 Middlestown Ladies Guild - £150 – Local Government Act 1972, S137 17/64 To receive reports, if any, from members attending meetings of the follow outside bodies and also consider any events or activities by these organisations which could be included in the Chair’s monthly article in the Wakefield Express: 17/64.1 Management Committee for the “Coxley Project”, the Education Resource Centre and Gallery in Coxley Lane (Cllr Tyrrell): Nothing to report. 17/64.2 Denby Grange Miners Welfare Scheme Committee (Cllr Cronin/Cllr Allott). Councillor Cronin reported on the current use of the facilities and submitted information on the receipts and payments from 1/1/17-4/9/17. There is a Bollywood Night on 18 October to raise funds. Tickets are £18 each. 17/64.3 Local Liaison Committee of the National Coal Mining Museum (Cllr Aspinall) Nothing to report. 17/64.4 Thornhill Charities (Cllr Aspinall/Cllr Shaw). Councillor Shaw reported that the Walker & Greenwood Educational Charity is currently making small grants available to university students. There is a forthcoming meeting of the Thornhill Poors Charity. 2 3 October 2017 CHAIR 17/64.5 Wakefield Council Town & Parish Council Liaison Group (Cllr Strong/Cllr Allott). The Clerk submitted a written report on the last meeting. 17/64.6 Yorkshire Local Councils’ Association Wakefield Branch (Cllr Strong/Cllr Crow). Next meeting 9 November 2017. 17/65 Correspondence/Training & Events Calendar 17/65.1 To receive and note correspondence received since the last Parish Council meeting: Date Sender Details Received POST West Yorkshire Combined Acknowledgement of letter regarding bus services 17/7/17 Authority 231/232 SUEZ Communities Trust Emroyd Project: Funding agreement 19/7/17 Netherton Youth Crew Letter of thanks for grant 24/7/17 CPRE West Yorkshire Branch newsletter Summer 2017 Issue 22 7/8/2017 CPRE Countryside Voice magazine 29/8/17 ICCM The Journal – Autumn issue VIA EMAIL 19/7/17 Wakefield MDC Reply to request regarding flytipping in the Parish National Plant Monitoring 4/7/17 Information re survey and results from 2016 Scheme 5/7/17 Rural Services Network Rural Opportunities bulletin Wakefield MDC Agenda for Council, Weds 26 July 2017, 2.00 pm 6/7/17 Information Commissioner Latest news 7/7/17 Netherton J&I School Weekly newsletter National Allotment Society Summer news 10/7/17 Rural Services Network Weekly email news digest YLCA NALC Chief Executive’s bulletin – 7 July 11/7/17 West Yorkshire PCC PCC newsletter – July 2017 12/7/17 Rural Services Network Rural Vulnerability Services – Rural Broadband – July 17 14/7/17 Netherton J&I School Weekly newsletter 17/7/17 YLCA NALC Chief Executive’s bulletin – 14/7/17 Rural Services Network Weekly email news digest 18/7/17 Community Heartbeat Trust Information re defibrillators 19/7/17 Rural Services Network Spotlight on older people from RSN Draft Wakefield Statement of Community Involvement 20/7/17 Wakefield Council event 21/7/17 Netherton J&I School Weekly newsletter WY Police Update on Speedwatch 24/7/17 Rural Services Network Weekly email news digest YLCA NALC Chief Executive’s Bulletin – 21 July 2017 National Allotment Society National Allotments Week news 25/7/17 Healthwatch Wakefield Urgent Care Services at Pontefract Hospital 26/7/17 Rural Services Network Rural Housing spotlight 31/7/17 YlCA NALC Chief Executive’s bulletin – no 28 Rural Services Network Weekly email news digest 1/8/17 Rural Services Network Rural Conference 2017 2/8/17 Rural Services Network Rural Opportunities bulletin Beware of the Bull Funding news Response to communication re changes to 231/232 bus Customer Services Arriva timetable Netherton resident Enquiry re grant to assist with University costs 3/8/17 WY Pension Fund LGPC Bulletin 160 – July 2017 Information Commissioner Latest news from the ICO 3 3 October 2017 CHAIR 4/8/17 YLCA Training programme August to November 2017 YLCA White Rose update – August 7/8/17 YLCA NALC Chief Executive’s bulletin – 4 August 2017 Rural Services Network Weekly email news 9/8/17 Rural Services Network Rural Vulnerability Service – Fuel Poverty – August 2017 10/8/17 Rural Services Network Unlocking rural potential survey YLCA How to look after your listed buildings/heritage site event 14/8/17 Rural Services Network Weekly email news digest 15/8/17 Rural Services Network Rural Conference 2017 16/8/17 Rural Services Network Rural Vulnerability Service – Rural Transport 21/8/17 Rural Services Network Weekly email news digest 23/8/17 Rural Services Network Spotlight on rural health 29/8/17 WYPF Pension Matters – LGPC bulletin 161 Helen Watkiss Healthwatch Wakefield News 30/8/17 Rural Services Network Rural Vulnerability Service – Rural Broadband 17/65.2 To receive training and events details since the last meeting: DATE TRAINING VENUE NOTES Thursday Local Council Award Tankersley £40 to include refreshments. 17 August Scheme Manor Demonstrate what is needed 1-3pm Church Lane to achieve the Foundation & Barnsley Quality Awards. Weds Cemetery Aston Hall Hotel £115 to include lunch & 20 Management Best Western training materials. Delivered September Worksop Road by ICCM. Covers legal 10am-4.30 Aston, Sheffield requirments re cemetery pm S26 2EE management & common problems, issues & mistakes experienced by burial authorities, inc record keeping & admin, burial rights, grave digging, memorials, maintenance & exhumation. Weds 11 Council insurance Holiday Inn £50 (part subsidized by October provision & Warmsworth Came & Co Insurers) 10-3.30 associated risk Doncaster It is important that all pm assessment councils have adequate insurance provision and have the knowledge and skills to carry out risk assessments that not only serve to protect users of council facilities but also project the council. Additionally, risk assessment within councils extends to the public funds that they hold and having knowledge of how to apply risk assessment theory to all council risks is an important 4 3 October 2017 CHAIR aspect of council administration It was proposed by Councillor Strong, seconded by Councillor Crow and resolved that Councillor Allott and the Clerk should attend the Cemetery Management training on 20 September 2017. 17/66 To consider planning applications made since the last meeting: 17/66.1 APP NUMBER
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