Minutes of an Ordinary Meeting of Sitlington Parish Council held at St Luke’s Church Hall, Overton on 5 September 2017 at 7.15pm

Present: Councillor M Strong (Chair), Councillor T Allott (Vice Chair), Councillor R Aspinall, Councillor W Newsome, Councillor A Shaw, Councillor A Balmforth, Councillor S Tyrrell, Councillor F Cronin and Councillor A Crow

In Attendance: Parish Clerk (Mrs S Earnshaw) PC J May, Police Safe Scheme Parish residents: One

The meeting was preceded by the opportunity for parishioners to put forward comments to the Parish Council.

17/57 Welcome and apologies The Chair, Councillor Strong, welcomed everyone to the meeting. Councillor M Whelan and Councillor W Newsome had submitted their apologies and the reason was accepted by Council. Apologies from District Councillor Binns and District Councillor Barker were also noted.

17/58 Declarations of Interest and Dispensations Councillor Cronin and Councillor Shaw declared an interest in Agenda Item 7 (Grant applications).

17/59 Public Admissions to Meetings Act (1960) There were no items that would require the public or press to be excluded.

17/60 Minutes of the Ordinary Parish Council meeting held on 4 July 2017 It was proposed by Councillor Newsome, seconded by Councillor Allott and resolved that the minutes of the Parish Council meeting held on 4 July 2017 be accepted.

17/61 Sitlington Development Group meeting – 4 September 2017 The notes from the Sitlington Development Group meeting held on 4 September 2017 were accepted. It was proposed by Councillor Shaw, seconded by Councillor Allott and resolved that the following recommendations be approved:

• Clerk to report fly tipping at site identified • Clerk to request instances of fly tipping in the Parish from Council • Clerk to investigate cost of notices relating to commencement of work on “Phase 1” at Emroyd Common • Approval be given to employ a suitably qualified person for strimming under powerlines and within the “triangle” area 1 3 October 2017 CHAIR

• Clerk to liaise with Councillor Aspinall and Groundworks to arrange a start date for Phase 1 • Clerk to liaise with Councillor Aspinall regarding publicity for the SUEZ Communities Trust grant award. • Councillor Aspinall updated members present on the Phase 1 work currently being undertaken by Groundwork at Emroyd Common.

The Clerk was asked to identify and make contact with the utilities on the “triangle” area at the junction of Sandy Lane and the A642, with regard to the proposed Memorial.

17/62 Finance 17/62.1 It was proposed by Councillor Balmforth, seconded by Councillor Aspinall and resolved that the minutes of the Finance Committee meetings held on 25 July 2017 and 29 August 2017 be accepted and that payments made in July 2017 and August 2017 and to date in September, as per the payments schedule, along with all receipts, should be accepted.

17/62.2 The budget monitor for the year up to 31 August 2017 was noted.

Councillor Cronin and Councillor Shaw declared an interest in the next item and did not take part in discussions.

17/63 Grant applications It was proposed by Councillor Newsome, seconded by Councillor Crow and resolved that the grant applications as follows be approved:

Friends of Netherton Village Hall - £85 – Local Government Act 1972, S144 Middlestown Ladies Guild - £150 – Local Government Act 1972, S137

17/64 To receive reports, if any, from members attending meetings of the follow outside bodies and also consider any events or activities by these organisations which could be included in the Chair’s monthly article in the Wakefield Express: 17/64.1 Management Committee for the “Coxley Project”, the Education Resource Centre and Gallery in Coxley Lane (Cllr Tyrrell): Nothing to report. 17/64.2 Denby Grange Miners Welfare Scheme Committee (Cllr Cronin/Cllr Allott). Councillor Cronin reported on the current use of the facilities and submitted information on the receipts and payments from 1/1/17-4/9/17. There is a Bollywood Night on 18 October to raise funds. Tickets are £18 each. 17/64.3 Local Liaison Committee of the National Coal Mining Museum (Cllr Aspinall) Nothing to report. 17/64.4 Thornhill Charities (Cllr Aspinall/Cllr Shaw). Councillor Shaw reported that the Walker & Greenwood Educational Charity is currently making small grants available to university students. There is a forthcoming meeting of the Thornhill Poors Charity.

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17/64.5 Wakefield Council Town & Parish Council Liaison Group (Cllr Strong/Cllr Allott). The Clerk submitted a written report on the last meeting. 17/64.6 Local Councils’ Association Wakefield Branch (Cllr Strong/Cllr Crow). Next meeting 9 November 2017.

17/65 Correspondence/Training & Events Calendar 17/65.1 To receive and note correspondence received since the last Parish Council meeting:

Date Sender Details Received

POST

West Yorkshire Combined Acknowledgement of letter regarding bus services 17/7/17 Authority 231/232 SUEZ Communities Trust Emroyd Project: Funding agreement 19/7/17 Netherton Youth Crew Letter of thanks for grant 24/7/17 CPRE Branch newsletter Summer 2017 Issue 22 7/8/2017 CPRE Countryside Voice magazine 29/8/17 ICCM The Journal – Autumn issue

VIA EMAIL

19/7/17 Wakefield MDC Reply to request regarding flytipping in the Parish National Plant Monitoring 4/7/17 Information re survey and results from 2016 Scheme 5/7/17 Rural Services Network Rural Opportunities bulletin Wakefield MDC Agenda for Council, Weds 26 July 2017, 2.00 pm 6/7/17 Information Commissioner Latest news 7/7/17 Netherton J&I School Weekly newsletter National Allotment Society Summer news 10/7/17 Rural Services Network Weekly email news digest YLCA NALC Chief Executive’s bulletin – 7 July 11/7/17 West Yorkshire PCC PCC newsletter – July 2017 12/7/17 Rural Services Network Rural Vulnerability Services – Rural Broadband – July 17 14/7/17 Netherton J&I School Weekly newsletter 17/7/17 YLCA NALC Chief Executive’s bulletin – 14/7/17 Rural Services Network Weekly email news digest 18/7/17 Community Heartbeat Trust Information re defibrillators 19/7/17 Rural Services Network Spotlight on older people from RSN Draft Wakefield Statement of Community Involvement 20/7/17 Wakefield Council event 21/7/17 Netherton J&I School Weekly newsletter WY Police Update on Speedwatch 24/7/17 Rural Services Network Weekly email news digest YLCA NALC Chief Executive’s Bulletin – 21 July 2017 National Allotment Society National Allotments Week news 25/7/17 Healthwatch Wakefield Urgent Care Services at Pontefract Hospital 26/7/17 Rural Services Network Rural Housing spotlight 31/7/17 YlCA NALC Chief Executive’s bulletin – no 28 Rural Services Network Weekly email news digest 1/8/17 Rural Services Network Rural Conference 2017 2/8/17 Rural Services Network Rural Opportunities bulletin Beware of the Bull Funding news Response to communication re changes to 231/232 bus Customer Services Arriva timetable Netherton resident Enquiry re grant to assist with University costs 3/8/17 WY Pension Fund LGPC Bulletin 160 – July 2017 Information Commissioner Latest news from the ICO 3 3 October 2017 CHAIR

4/8/17 YLCA Training programme August to November 2017 YLCA White Rose update – August 7/8/17 YLCA NALC Chief Executive’s bulletin – 4 August 2017 Rural Services Network Weekly email news 9/8/17 Rural Services Network Rural Vulnerability Service – Fuel Poverty – August 2017 10/8/17 Rural Services Network Unlocking rural potential survey YLCA How to look after your listed buildings/heritage site event 14/8/17 Rural Services Network Weekly email news digest 15/8/17 Rural Services Network Rural Conference 2017 16/8/17 Rural Services Network Rural Vulnerability Service – Rural Transport 21/8/17 Rural Services Network Weekly email news digest 23/8/17 Rural Services Network Spotlight on rural health 29/8/17 WYPF Pension Matters – LGPC bulletin 161 Helen Watkiss Healthwatch Wakefield News 30/8/17 Rural Services Network Rural Vulnerability Service – Rural Broadband

17/65.2 To receive training and events details since the last meeting:

DATE TRAINING VENUE NOTES Thursday Local Council Award Tankersley £40 to include refreshments. 17 August Scheme Manor Demonstrate what is needed 1-3pm Church Lane to achieve the Foundation & Quality Awards.

Weds Cemetery Aston Hall Hotel £115 to include lunch &

20 Management Best Western training materials. Delivered September Worksop Road by ICCM. Covers legal 10am-4.30 Aston, Sheffield requirments re cemetery pm S26 2EE management & common problems, issues & mistakes experienced by burial authorities, inc record keeping & admin, burial rights, grave digging, memorials, maintenance &

exhumation.

Weds 11 Council insurance Holiday Inn £50 (part subsidized by October provision & Warmsworth Came & Co Insurers) 10-3.30 associated risk Doncaster It is important that all pm assessment councils have adequate insurance provision and have the knowledge and skills to carry out risk assessments that not only serve to protect users of council facilities but also project the

council. Additionally, risk

assessment within councils extends to the public funds that they hold and having knowledge of how to apply risk assessment theory to all council risks is an important 4 3 October 2017 CHAIR

aspect of council administration

It was proposed by Councillor Strong, seconded by Councillor Crow and resolved that Councillor Allott and the Clerk should attend the Cemetery Management training on 20 September 2017.

17/66 To consider planning applications made since the last meeting:

17/66.1 APP NUMBER NAME OF DESCRIPTION OF TYPE OF DATE APPLICANT APPLICATION APP COMMENTS & LOCATION TO BE WITH LA 17/01676/FUL Mr N Hopwood Alterations to raise FULL 25/7/17 The Barn roof height of 90A Netherton existing single storey detached Lane garage to allow for Netherton a new floor within the loft space 17/01706/FUL Mr M Ismail Single storey FULL 3/8/17 3 Green Lane detached granny Close annexe (part retrospective) Overton 17/01520/FUL Mr M Bovey Extension to coffee FULL 25/8/17 174A New shop, kitchen and Road conservatory extension for hot Overton house plants 17/01862/FUL Mr & Mrs R Application for FULL 25/8/17 Parnell conversion of 60 Blacker La garage/ancillary Calder Grove office/store store to 1no dwelling house and formation of parking spaces to existing dwelling 17/01816/FUL Mrs S Couper First floor rear FULL 18/8/17 16 Danesleigh extension Drive Middlestown 17/01886/FUL Ms F Megson Detailed application FULL 8/9/17 Land at Low for construction of Lane storage building, Middlestown menage & surfacing of access & parking area at existing equestrian site 17/0206/TPO Mr S Hartley T1 Beech to crown TPO - 1 Netherton raise over the Hall Gardens highway to 5.2m,

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Netherton drawback from house and crown thin by 15% 17/02138/FUL Mrs K Baylis Single storey FULL 6/9/17 17 Highfield extension to rear. Crescent Overton 17/01670/FUL Mrs C Change of use of FULL 6/10/17 Smith/Mrs K whole site to allow Tait for storage/keeping Horse Shelter of horses, Land at Wood construction of Lane Overton associated field shelter (part retro) 17/01812/FUL Mr K Bray Demolition of FULL 14/9/17 36A Thornhill existing garage on Road site and erection of Middlestown dwelling 17/02008/FUL Mr Pant Conservatory to FULL 13/9/17 154 New Road rear Middlestown 17/02216/CPL Mr & Mrs K Gill Proposed garage Certificate - 11 Carr Lane and car port within Proposed Middlestown single storey Lawful Use extension to or Dev side/rear 17/02266/FUL Mr Little Conservatory to FULL 22/9/17 124 Netherton rear La Netherton

17/66.2 To receive planning decisions received since the last meeting:

APPLICATION NAME OF DESCRIPTION OF APPLICATION DECISION NUMBER APPLICANT & OF LOCATION PLANNING AUTHORITY 17/00718/FUL Mr & Mrs Parnell 1No dwelling following demolition of Application 60 Blacker Lane existing cattery including part return approved Calder Grove of land to greenfield 17/00812/FUL Mrs L Crawford Single storey rear extension, single Application 1 Calderstone Ct storey side and rear extension, approved Middlestown addition of a door to the rear of the garage area and replacement of existing door with window on side elevation 17/01374/CPL Mr & Mrs Hartshorne Single storey extension to side Application 82 Nell Gap Lane approved Middlestown

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17/01398/CPL Mr S Rhodes Erection of dormer and single storey Application 11 Bridle Close extension to rear approved Netherton 17/01137/REM Mrs A Rowsell Approval of reserved matters Application New House Farm pursuant to application approved 1-1A Old Road 16/00085/OUT for the erection of 3 Middlestown dwellings. Discharge of conditions 4 (floor levels) and 5 (Remediation) from the outline consent 17/01092/FUL Mr & Mrs Parker Single storey rear extension, Application 34 Nell Gap Lane demolition of existing garage and approved Middlestown erection of new garage (part retro) 17/00469/FUL Mr K Gill Single storey extension to front, side Application 11 Carr Lane and rear to form garage and car port withdrawn Middlestown 17/01322/FUL Mr L Phillips Single storey extension to side and Application 47 Water Lane rear approved Middlestown 17/00914/FUL Mr D Hill Proposed new drop kerb to footpath Application 80 Old Road approved Overton 17/1643/TPO Mr G Jones T1 Silver birch to remove Application 8 New Hall Way approved Flockton 17/00100/FUL Mr L Ellis Detailed application for replacement Application Land at Blacker Lane building to incorporate stables, Withdrawn Crigglestone isolation stables, tack room and farrier’s workshop (including demolition of existing buildings) 17/01534/FUL Mr & Mrs I Shepherd Detailed application for 1no dwelling Application 51 Sandy Lane following demolition of existing car withdrawn Middlestown storage and repair building (including alterations to the existing dwelling house)

17/01196/FUL Mrs S Collier Residential development 1no dwelling Application Site off Low Lane following demolition of existing approved Middlestown stables 17/01676/FUL Mr N Hopwood Alterations to raise roof height of Application The Barn existing single storey detached approved 90A Netherton Lane garage to allow for a new floor within Netherton the loft space. 17/01706/FUL Mr M Ismail Single storey detached granny Application 3 Green Lane Close annexe (part retrospective) approved Overton 17/01520/FUL 174A New Road Extension to coffee shop, kitchen & Application Overton conservatory extension for hot house approved plants

The Clerk reported the following: 7 3 October 2017 CHAIR

Application 17/00022/FUL 105 Sandy Lane, Middlestown – appeal submitted to the Planning Inspectorate Application 17/00023/REF Flockton Water Town – appeal allowed subject to conditions.

17/67 Cemeteries and Allotments 17/67.1 To consider any applications for memorials The following memorial was approved:

Netherton Cemetery Section C plot 111b: “and his much loved wife Edna May Wilkinson 29 May 1921 – 10 April 2017 Much loved wife, mother, grandmother and Great grandmother. RIP”

17/68.2 To consider any issues relating to cemeteries or allotments • The clerk reported a quote for £6107 ex VAT had been received from Yorkshire Water to provide a water supply to Netherton Central allotments. It was agreed that this initiative was not financially viable for the Council to authorise the work. • It was agreed that any excess soil from grave digging should be reused where possible and that for the topping up of graves bags of soil should be purchased as required. • Inspections of the Cemeteries and allotments and other recreational spaces in the Parish is scheduled for 12 September. • The clerk to arrange for the placement of suitable “dog fouling” signage at the entrance to Middlestown Cemetery.

17/69 Neighbourhood Plan Councillor Aspinall gave a verbal report following a working group meeting held on 30 August 2017. After discussion, it was proposed by Councillor Aspinall, seconded by Councillor Allott and resolved that the Parish Council should review and update the current Parish Plan.

17/70 Christmas Trees The Clerk to make contact with the District Council about the condition of the Christmas trees at Middlestown Primary Academy and St Andrew’s Church, Netherton and, due to the circumstances, their replacement free of charge.

17/71 Police Safe Scheme PC May spoke to his report and members raised questions. He agreed to change the table on the report to include recorded incidences of fly tipping, which is becoming a greater problem in the Parish this year. Scrap metal collecting is increasing and, in some cases, causing problems with merchants removing more than was being left on the roadside. PC May was asked about 8 3 October 2017 CHAIR

progress on signage on Blacker Lane, Netherton and he said he would follow this up. Off road motorbikes on Emroyd Common continue to be a problem, exacerbated by the removal of the horse stile to enable the pathway works to be carried out.

17/72 Defibrillators It was agreed to defer this item to the next meeting and that the Clerk should enquire if a representative of the Yorkshire Ambulance Service could attend to give a presentation to members.

17/73 Additional waste bins Following the successful siting of additional waste bins in 2015/16, it was proposed by Councillor Strong, seconded by Councillor Balmforth and resolved that further waste bins should be purchased.

17/74 Policies for adoption and/or review Code of Conduct – no changes needed. Recording of Meetings – no changes needed. Lone Working Policy – defer to next meeting.

17/75 Parish Council co-option Clerk to arrange a meeting with the Personnel Committee and the resident who had expressed an interest in co-option to the Netherton Ward vacancy.

17/76 Staffing and Parish Office Matters 17/76.1 Clerk reported that, as a matter of urgency, she had needed to purchase a replacement hard drive for the office laptop, following the failure of the existing one. It was proposed by Councillor Strong, seconded by Councillor Allott and resolved that this action be approved.

17/76.2 The Clerk reported on her recent training on the Foundation Award of the Local Councils Award Scheme and is investigating what is required to achieve the status.

Matters of an urgent nature (for information only) or items for the next agenda

The meeting closed at 9.15 pm.

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