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Minutes of Ordinary Council

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Minutes of Ordinary Council ORDINARY MEETING OF COUNCIL MINUTES 13 FEBRUARY 2019 ORDINARY COUNCIL MEETING MINUTES 13 FEBRUARY 2019 TABLE OF CONTENTS Item Subject Page No. Table of Contents ........................................................................................................ 2 1.0 Meeting Opened ........................................................................................................ 6 2.0 Leave of Absence ...................................................................................................... 6 3.0 Condolences/Get Well Wishes ................................................................................. 7 3.1 Condolences/Get Well Wishes ...................................................................................... 7 4.0 Declaration of any Material personal interests/conflicts of interest by councillors and senior council officers ................................................................... 8 5.0 Mayoral Minute .......................................................................................................... 8 6.0 Confirmation of Minutes ........................................................................................... 9 6.1 Confirmation of Ordinary Meeting Minutes 16 January 2019 ......................................... 9 7.0 Business Arising from Minutes .............................................................................. 10 8.0 Committee Reports ................................................................................................. 10 9.0 Deputations/Presentations ..................................................................................... 10 10.0 Executive Office Reports ........................................................................................ 11 10.1 Chief Executive Officer's Report - January 2019 ......................................................... 11 10.2 2020 Quadrennial Local Government Election ............................................................ 19 10.3 Outstanding Agenda Action Items Review .................................................................. 22 10.4 Australian Disaster Resilience Conference 2019 ........................................................ 44 10.5 Amending Subordinate Local Law No. 1 (Animal Management) 2018 for provision of a dog off leash area at Lake Apex, Gatton. .............................................. 47 10.6 Request for Renewal of Lease - Part of Lot 257 on CH311500 ................................... 94 10.7 Operational Plan 2018-19 Quarterly Performance Report, December 2018 ................ 98 10.8 Request for Variation of Proposed Lease Terms - Lease of Part of the Laidley Depot ........................................................................................................................ 120 10.9 Polices and Guideline for Adoption ........................................................................... 129 10.10 Application for Re-Approval of a Shooting Range on Lot 2 RP212028 & Lot 3 RP210318 - Gatton Glenore Grove Rifle Club Inc. .................................................... 145 11.0 Organisational Development and Planning services Reports ........................... 149 11.1 Executive Manager Organisational Development and Planning Monthly Report ....... 149 11.2 Application for Development Permit for Material Change of Use for Indoor Entertainment (Place of Worship ) and Reconfiguring of a Lot for Subdivision (1 lot into 2 lots) on L1 RP172847 at 372 Smithfield Road, Gatton ........................... 163 11.3 Road Naming Request - Peta Drive Woodlands - Stage 2B ...................................... 214 12.0 Corporate and Community Services Reports ..................................................... 218 Page 2 ORDINARY COUNCIL MEETING MINUTES 13 FEBRUARY 2019 12.1 Executive Manager Corporate and Community Services Monthly Report for January 2019 ............................................................................................................ 218 12.2 Dal Ryan Memorial Pool, Laidley Lease Extension ................................................... 234 12.3 Waste Reduction and Recycling Plan ....................................................................... 238 12.4 Summary of Council Actual Financial Performance vs. Budget – 31 January 2019 ......................................................................................................................... 273 12.5 Container Refund Scheme – Recovery Sharing Arrangement .................................. 297 12.6 Asbestos Management - Gatton Waste Facility......................................................... 301 12.7 Public Health Order and Local Law Remedial Notice for Lot 24 RP854930 .............. 305 13.0 Infrastructure Works and Services Reports ........................................................ 310 13.1 Executive Manager Infrastructure Works and Services January 2019 Update .......... 310 14.0 Items for information............................................................................................. 318 14.1 Collection of Outstanding Infrastructure Charges ...................................................... 318 14.2 Councillor Portfolio Report - January 2019 ................................................................ 320 15.0 Confidential Items ................................................................................................. 325 15.1 Tender Consideration Plan - Waste Disposal and Resource Recovery Services - South East Queensland - West Waste Alliance Group ............................. 325 16.0 Meeting Closed ...................................................................................................... 327 Page 3 ATTENDANCE: Councillors Present Cr Tanya Milligan (Mayor) (Chairperson) Cr Jason Cook (Deputy Mayor) Cr Kathy McLean Cr Janice Holstein Cr Chris Wilson Cr Michael Hagan Cr Rick Vela Officers Present Ian Church, Chief Executive Officer Dan McPherson, Executive Manager Organisational Development & Planning Services David Lewis, Executive Manager Corporate & Community Services Angelo Casagrande, Executive Manager Infrastructure Works & Services Rick Machin, Manager Marketing, Communication & Engagement Lacee Buzza, Media & Communications Officer Corrin Bischoff, Coordinator Governance & Strategy Caitlan Natalier, Solicitor & Legal Services Coordinator Neil Williamson, Community Development and Engagement Officer (Youth) Erin Carkeet, Governance & Strategy Officer Mark Westaway, Contract Senior Planner (Part of Meeting) Kimberley Morgan, Environmental Health Coordinator (Part of Meeting) Peter Driemel, Manager Health, Waste & Regulatory Services (Part of Meeting) Trevor Boheim, Regional & Strategic Planning Lead (Part of Meeting) Tanya O’Brien, Planning Officer Amanda Pugh, Manager Planning & Development Darryl Simpson, Local Laws Coordinator (Part of Meeting) Johanna Brennan, Information Management Officer (Part of Meeting) Lauren Sippel, Customer Service Officer (Part of Meeting) Kerri MacMahon, Executive Coordinator Mayor & Deputy Mayor (Part of Meeting) Page 4 Tony McGrath, Rates Officer (Part of Meeting) Brayden Luther, Works Technical Officer (Part of Meeting) Jaclyn McPherson, Library Assistant (Part of Meeting) Page 5 1.0 MEETING OPENED The meeting commenced at 10:03am. The Mayor, Cr Milligan as the Chairperson opened the meeting and welcomed all present. Pastor Trevor Bartley led the meeting in prayer, following a minute’s silence for those persons recently deceased. 2.0 LEAVE OF ABSENCE No Leave Of Absence Page 6 ORDINARY COUNCIL MEETING MINUTES 13 FEBRUARY 2019 3.0 CONDOLENCES/GET WELL WISHES 3.1 Condolences/Get Well Wishes Date: 06 February 2019 Author: Erin Carkeet, Governance and Strategy Officer Responsible Officer: Ian Church, Chief Executive Officer Officer's Recommendation: THAT letters of condolence be forwarded to the families of recently deceased persons from within, or associated with, the Lockyer Valley region. RESOLUTION THAT letters of condolence be forwarded to the families of recently deceased persons from within, or associated with, the Lockyer Valley region. Moved By: Cr Holstein Seconded By: Cr Hagan Resolution Number: 16-20/1228 CARRIED 7/0 Page 7 ORDINARY COUNCIL MEETING MINUTES 13 FEBRUARY 2019 4.0 DECLARATION OF ANY MATERIAL PERSONAL INTERESTS/CONFLICTS OF INTEREST BY COUNCILLORS AND SENIOR COUNCIL OFFICERS 4.1 4.1 Declaration of Material Personal Interest on any Item of Business Pursuant to section 175C of the Local Government Act 2009, a councillor or senior council officer who has a material personal interest in an issue to be considered at a meeting of a local government, or any of its committees must: (a) inform the meeting of the material personal interest in the matter, including the following particulars about the interest – i. the name of the person or other entity who stands to gain a benefit, or suffer a loss, depending on the outcome of the consideration of the matter at the meeting ii. how the person or other entity stands to gain the benefit or suffer the loss iii. if the person or other entity who stands to gain the benefit or suffer the loss if the person or other entity is not the councillor or senior council officer—the nature of the relationship to the person or entity; and (b) leave the meeting room, including any area set aside for the public, and stay out of the meeting room while the matter is being discussed and voted on. 4.2 Declaration of Conflict of Interest on any Item of Business Pursuant to section 175E
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