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Attachments Included ORDINARY MEETING OF COUNCIL AGENDA 11 APRIL 2018 ORDINARY MEETING OF COUNCIL AGENDA 11 APRIL 2018 TABLE OF CONTENTS Item Subject Page No. Table of Contents ........................................................................................................ 1 1. Meeting Opened ........................................................................................................ 3 2. Leave of Absence ...................................................................................................... 3 3. Condolences/Get Well Wishes ................................................................................. 3 3.1 Condolences/Get Well Wishes ...................................................................................... 3 4. Declaration of any Material personal interests/conflicts of interest by councillors and senior council officers ................................................................... 3 5. Mayoral Minute .......................................................................................................... 4 6. Confirmation of Minutes ........................................................................................... 4 6.1 Confirmation of Ordinary Meeting Minutes of 28 March 2018........................................ 4 6.2 Receipt of the Minutes of the Audit and Risk Management Committee Meeting held on 22 March 2018 ................................................................................................. 4 6.3 Receipt of the Minutes of the Lake Apex Community Advisory Committee held on 20 March 2018 ....................................................................................................... 20 7. Business Arising from Minutes .............................................................................. 25 8. Committee Reports ................................................................................................. 25 9. Deputations/Presentations ..................................................................................... 25 10. Executive Office Reports ........................................................................................ 26 10.1 Appointment of Acting Chief Executive Officer ............................................................ 26 10.2 Chief Executive Officer's Report - March 2018 ............................................................ 28 10.3 Record keeping of private email accounts and social media posts .............................. 35 10.4 Future Use of Council Land - Gillespies Road Placid Hills .......................................... 45 10.5 Councillor Portfolio Update ......................................................................................... 53 11. Organisational Development and Planning Reports ............................................ 61 11.1 Request for removal of Local Government Agreement for Lots 1 and Lot 2 RP889166 at 3 Friis Road and Paroz Road, Iredale ................................................... 61 11.2 Executive Manager Organisational Development and Planning Monthly Report ......... 70 11.3 Community Grants Assessment .................................................................................. 85 11.4 Local Government Infrastructure Plans (Gatton and Laidley Planning Schemes) - Public Notification .................................................................................... 89 12. Corporate and Community Services Reports ....................................................... 92 12.1 Estate Run-off and Associated Waterway Sedimentation ........................................... 92 12.2 Approval for International Travel - TechnologyOne Property and Rating System Upgrade Project Meetings .............................................................................. 97 Page 1 ORDINARY MEETING OF COUNCIL AGENDA 11 APRIL 2018 12.3 Sandbagging Operations and the Disposal of One Council Sandbagging Machine .................................................................................................................... 100 12.4 Executive Manager Corporate and Community Services Monthly Report for March 2018 ............................................................................................................... 103 13. Infrastructure Works and Services Reports ........................................................ 115 13.1 Infrastructure Works and Services Executive Managers Monthly Update - March 2018 ............................................................................................................... 115 14. Items for information............................................................................................. 127 14.1 Queensland Urban Utilities Board Update - March 2018 ........................................... 127 14.2 External Grants Register ........................................................................................... 130 14.3 Inwards Correspondence for Noting .......................................................................... 133 15. Confidential Items ................................................................................................. 141 16. Meeting Closed ...................................................................................................... 141 Page 2 ORDINARY MEETING OF COUNCIL AGENDA 11 APRIL 2018 1. MEETING OPENED 2. LEAVE OF ABSENCE No Leave Of Absence 3. CONDOLENCES/GET WELL WISHES 3.1 Condolences/Get Well Wishes Date: 04 April 2018 Author: Susan Boland, Governance & Strategy Officer Responsible Officer: Ian Church, Chief Executive Officer Officer's Recommendation: THAT letters of condolence be forwarded to the families of recently deceased persons from within or associated with the Lockyer Valley region. 4. DECLARATION OF ANY MATERIAL PERSONAL INTERESTS/CONFLICTS OF INTEREST BY COUNCILLORS AND SENIOR COUNCIL OFFICERS 4.1 Declaration of Material Personal Interest on any Item of Business Pursuant to Section 172 of the Local Government Act 2009, a councillor who has a material personal interest in an issue to be considered at a meeting of the local government, or any of its committees must – (a) inform the meeting of the councillor’s material personal interest in the matter; and (b) leave the meeting room (including any area set aside for the public), and stay out of the meeting room while the matter is being discussed and voted on. 4.2 Declaration of Conflict of Interest on any Item of Business Pursuant to Section 173 of the Local Government Act 2009, a councillor who has a real or perceived conflict of interest in a matter to be considered at a meeting of the local government, or any of its committees must inform the meeting about the councillor’s personal interest in the matter and if the councillor participates in the meeting in relation to the matter, how the councillor intends to deal with the real or perceived conflict of interest. Page 3 ORDINARY MEETING OF COUNCIL AGENDA 11 APRIL 2018 5. MAYORAL MINUTE No Mayoral Minute 6. CONFIRMATION OF MINUTES 6.1 Confirmation of Ordinary Meeting Minutes of 28 March 2018 Date: 04 April 2018 Author: Ian Church, Chief Executive Officer Responsible Officer: Ian Church, Chief Executive Officer Officer's Recommendation: THAT the Minutes of the Ordinary Meeting of Lockyer Valley Regional Council held on Wednesday, 28 March 2018 be taken as read and confirmed. 6.2 Receipt of the Minutes of the Audit and Risk Management Committee Meeting held on 22 March 2018 Date: 03 April 2018 Author: Madonna Brennan, Governance and Strategy Officer Responsible Officer: Ian Church, Chief Executive Officer Officer's Recommendation: THAT the Minutes of the Audit and Risk Management Committee Meeting held on 22 March 2018, as attached, be received and note as minutes of that meeting. Attachments 1View Minutes ARMC 22 March 2018 15 Pages Page 4 Receipt of the Minutes of the Audit and Risk Management Attachment 1 Committee Meeting held on 22 March 2018 Minutes ARMC 22 March 2018 Attachment 1 6.2 Page 5 Receipt of the Minutes of the Audit and Risk Management Attachment 1 Committee Meeting held on 22 March 2018 Minutes ARMC 22 March 2018 Attachment 1 6.2 Page 6 Receipt of the Minutes of the Audit and Risk Management Attachment 1 Committee Meeting held on 22 March 2018 Minutes ARMC 22 March 2018 Attachment 1 6.2 Page 7 Receipt of the Minutes of the Audit and Risk Management Attachment 1 Committee Meeting held on 22 March 2018 Minutes ARMC 22 March 2018 Attachment 1 6.2 Page 8 Receipt of the Minutes of the Audit and Risk Management Attachment 1 Committee Meeting held on 22 March 2018 Minutes ARMC 22 March 2018 Attachment 1 6.2 Page 9 Receipt of the Minutes of the Audit and Risk Management Attachment 1 Committee Meeting held on 22 March 2018 Minutes ARMC 22 March 2018 Attachment 1 6.2 Page 10 Receipt of the Minutes of the Audit and Risk Management Attachment 1 Committee Meeting held on 22 March 2018 Minutes ARMC 22 March 2018 Attachment 1 6.2 Page 11 Receipt of the Minutes of the Audit and Risk Management Attachment 1 Committee Meeting held on 22 March 2018 Minutes ARMC 22 March 2018 Attachment 1 6.2 Page 12 Receipt of the Minutes of the Audit and Risk Management Attachment 1 Committee Meeting held on 22 March 2018 Minutes ARMC 22 March 2018 Attachment 1 6.2 Page 13 Receipt of the Minutes of the Audit and Risk Management Attachment 1 Committee Meeting held on 22 March 2018 Minutes ARMC 22 March 2018 Attachment 1 6.2 Page 14 Receipt of the Minutes of the Audit and Risk Management Attachment 1 Committee Meeting held on 22 March 2018 Minutes ARMC
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