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Procedures Regarding University Cancellation/Closing

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Procedures Regarding University Cancellation/Closing St. Cloud State University Procedure Procedures Regarding University Cancellation/Closing Please read and save this information regarding procedures in the event of class and event cancellations and/or closings due to weather or other circumstances pertinent to the health and safety of the campus community: Cancellation or delay of classes and events at St. Cloud State University happens only occasionally, and closing the university is a rare occurrence. Any decision to cancel/delay classes and events and/or close offices is made after consultation, as appropriate, with the Minnesota State Patrol, Minnesota Department of Transportation, the Weather Service, MnSCU, a St. Cloud State University meteorologist and Metro Bus. Decisions regarding weather-related closing, cancellation or delay of the Twin Cities Graduate Center will follow the lead of other nearby MNSCU institutions. In the event of non-weather-related situations, a decision involving closing, cancellation or delay is made after consultation with the following areas. St. Cloud State makes every effort to announce any closing/cancellation by 5 a.m. (6 a.m. for the Twin Cities Graduate Center) regarding day classes and events and before 3 p.m. for evening classes and events. Closings for St. Cloud State satellite locations at other institutions follow hosting campus’ decisions regarding closings, cancellations and delays. In addition to campus-wide Star Alerts and e-mail, university website (www.stcloudstate.edu) and St. Cloud State University Facebook page (facebook.com/stcloudstate) and twitter (twitter.com/stcloudstate) notifications, St. Cloud State and Twin Cities Graduate Center closings/cancellations are announced on the following radio, television stations, and newspaper website. Radio KVSC 88.1FM (Campus radio station) WJON 1240AM/WWJO 98.1FM (St. Cloud) KCLD104.7FM/KNSI1450AM/KZPK98.9FM (St. Cloud) WCCO 830 AM (Twin Cities) WYRQ 92.1FM/KFML 94.1/KLTF 960AM (Little Falls) KWLM 1340AM/KQIC102FM/KOLV 100/KFLN106.5FM (Willmar) Television – WCCO Ch. 4 Newspaper website – sctimes.com Messages regarding closing/cancellation/delay also are available by calling 320-308-0121. Messages regarding weather-related decisions will most likely take one of these forms and are further explained in the rest of this packet: Winter Weather Delay (late start: Classes Delayed & Offices may be opening late) Classes Canceled (Classes Only Cancellation: Classes & Events Canceled/Offices Open) Classes Canceled, Offices Closed Early (Closure: Classes Canceled & Offices Closing At XX) University Closed (All Day Closure: Classes Canceled & Offices Closed) Winter Weather Delay: STUDENTS Classes that start at XX a.m. /p.m. or after for the afternoon and evening will be held as scheduled. 1 | P a g e St. Cloud State University Procedure FACULTY/STAFF Employees are expected to perform their regular duties. Employees report to work by XX a.m. /p.m. unless directed otherwise by your supervisor. Employees are to use the MSL leave code to account for time not worked during the delay. For those who cannot report to work, the usual procedures for taking leave apply. Winter Weather Classes Canceled: STUDENTS Classes that start at XX a.m. /p.m. or after for the afternoon and evening are canceled. Example: If message states classes that start at 5:00pm or after for the afternoon and evening are canceled, then students who have classes that start at that time or after are expected to not come to class. Additionally, if classes start earlier than the 5:00 close time and extend into the 5:00 close time, it will be up to the professors to communicate weather that class will meet for the time before the stated class canceled time. FACULTY/STAFF Employees are expected to perform their regular duties. For those who cannot report to work, the usual procedures for taking leave apply. Winter Weather Classes Canceled, Offices Closed: STUDENTS Classes that start at XX a.m. /p.m. or after for the afternoon and evening are canceled. Example: If message states classes that start at 5:00pm or after for the afternoon and evening are canceled, then students who have classes that start at that time or after are expected to not come to class. Additionally, if classes start earlier than the 5:00 close time and extend into the 5:00 close time, it will be up to the professors to communicate weather that class will meet for the time before the stated class canceled time. FACULTY/STAFF Starting at XX a.m. /p.m. today, day and night classes are canceled and offices are closed. Unless directed otherwise by your supervisor, employees currently at work are expected to leave at XXX and employees who have not yet reported to work are expected not to report. Those employees considered essential will be notified by their supervisors. Employees are to use the MSL leave code to account for time not worked during the closure. Winter Weather University Closed: STUDENTS All classes and events for the day, including afternoon and evening, are canceled. FACULTY/STAFF Employees do not report to work unless directed otherwise by your supervisor. Those employees considered essential will be notified by their supervisors. Employees are to use the MSL leave code to account for time not worked during the closure. 2 | P a g e St. Cloud State University Procedure Example Messages to Look for Winter Weather Delay [Email] Due to inclement weather, St. Cloud State classes are delayed until XX p.m. XXXX day, Month XX. STUDENTS Classes that start at XX p.m. or after for the afternoon and evening will be held as scheduled. FACULTY/STAFF Employees are expected to perform their regular duties. For those who cannot report to work, the usual procedures for taking leave apply. * Everyone should use your own best judgment in making decisions about travel in inclement weather. Visit www.stcloudstate.edu for updates and more information. * Variables: Employees report to work by XX p.m. unless directed otherwise by your supervisor. Employees are to use the MSL leave code to account for time not worked during the delay. For those who cannot report to work, the usual procedures for taking leave apply. [Text] SCSU STAR ALERT: Due to inclement weather, St. Cloud State classes are delayed until XX p.m. XXXX day, Month XX. Check email for info or www.stcloudstate.edu. [Facebook] Due to inclement weather, St. Cloud State classes are delayed until XX p.m. XXXX day, Month XX. Classes that start at XX p.m. or after for the afternoon and evening will be held as scheduled. Check email for info or www.stcloudstate.edu. [Twitter] Due to inclement weather, SCSU classes are delayed until XX p.m. XXXX day, Month XX. Check email for info or www.stcloudstate.edu. 3 | P a g e St. Cloud State University Procedure Winter Weather Classes Canceled [Email] Due to inclement weather, St. Cloud State is cancelling classes starting at XX a.m./p.m. XXXX day, Month XX. STUDENTS Classes that start at XX a.m./p.m. or after for the afternoon and evening are canceled. FACULTY/STAFF Employees are expected to perform their regular duties. For those who cannot report to work, the usual procedures for taking leave apply. Everyone should use your own best judgment in making decisions about travel in inclement weather. Visit www.stcloudstate.edu for updates and more information. [Text] SCSU STAR ALERT: Due to inclement weather, St. Cloud State is cancelling classes starting at XX a.m./p.m. XXXX day, Month XX. Check email for info or www.stcloudstate.edu. [Facebook] Due to inclement weather, St. Cloud State classes is cancelling classes starting at XX a.m./p.m. XXXX day, Month XX. Classes that start at XX p.m. or after for the afternoon and evening are canceled. Check email for info or www.stcloudstate.edu. [Twitter] Due to inclement weather, SCSU is cancelling classes starting at XX p.m. XXXX day, Month XX. Check email for info or www.stcloudstate.edu. 4 | P a g e St. Cloud State University Procedure Winter Weather Classes Canceled, Offices Closed [Email] Due to inclement weather, St. Cloud State is cancelling classes, closing offices, starting at XX a.m./p.m. XXXX day, Month XX. STUDENTS Classes that start at XX a.m./p.m. or after for the afternoon and evening are canceled. FACULTY/STAFF Starting at XX a.m./p.m. today, day and night classes are canceled and offices are closed. Unless directed otherwise by your supervisor, employees currently at work are expected to leave at noon and employees who have not yet reported to work are expected not to report. Employees are to use the MSL leave code to account for time not worked during the closure. Everyone should use your own best judgment in making decisions about travel in inclement weather. Visit www.stcloudstate.edu for updates and more information. [Text] SCSU STAR ALERT: Due to weather, SCSU is cancelling classes, closing offices, at XX a.m./p.m. XXXX day, Month XX. Check email for info or www.stcloudstate.edu. [Facebook] Due to inclement weather, St. Cloud State classes is cancelling classes, closing offices, starting at XX a.m./p.m. XXXX day, Month XX. Classes that start at XX p.m. or after for the afternoon and evening are canceled. Check email for info or www.stcloudstate.edu. [Twitter] Due to weather, SCSU is cancelling classes, closing offices, starting at XX p.m. XXXX day, Month XX. Check email for info or www.stcloudstate.edu. 5 | P a g e St. Cloud State University Procedure Winter Weather University Closed [Email] Due to inclement weather, St. Cloud State is closing campus for XXXX day, Month XX.
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