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Waiheke Local Board Minutes

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Waiheke Local Board Minutes Waiheke Local Board OPEN MINUTES Minutes of an extraordinary meeting of the Waiheke Local Board held in the Waiheke Service Centre, 10 Belgium Street, Ostend, Waiheke Island on Thursday 23 June 2011 at 5.00pm. PRESENT Chairperson Faye Storer Deputy Chairperson Jo Holmes Members Jim Hannan APOLOGIES Don McKenzie, OBE Denise Roche Waiheke Local Board 23 June 2011 1 Welcome The Chairperson welcomed all present. 2 Apologies Resolution number WHK/2011/120 MOVED by Chairman Storer, seconded Member Hannan: That the apologies for absence from Board members McKenzie and Roche be accepted. CARRIED 3 Declaration of interest Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have. There were no declarations of interest. 4 Leave of absence There were no leaves of absence. 5 Acknowledgements There were no acknowledgements. 6 Petitions There were no petitions. 7 Deputations There were no deputations. 8 Public Forum A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members. There were no public forum. 9 Extraordinary business There was no extraordinary business. 10 Notices of Motion There were no notices of motion. Minutes Page 3 Waiheke Local Board 23 June 2011 11 Adoption of Revised Waiheke Local Board Agreement 2011/2012 Resolution number WHK/2011/121 MOVED by Chairman Storer, seconded Deputy Chairperson Holmes: a) That the report be received. b) That the Waiheke Local Board notes: (i) that the 2011/2012 Waiheke Local Board A greement has been updated to reflect organisation wide savings, a more realistic capital programme, additional discretionary funding for local boards, and to fix mapping errors (ii) that the service levels agreed by previous councils in their long-term plans for 2011/2012, including increased activity and investment have been retained with a rates increase of 3.94 per cent required to fund it (iii) that the Waiheke Local Board’s resolutions will be reported back to the governing body when it adopts the 2011/2012 annual plan on 28 June 2011 (iv) that as a result of meeting with officers, subsequent to the Strategy and Finance Committee outcomes, the Board is now satisfied that some of its key initiatives can be delivered through reprioritisation of existing council budgets and that other initiatives are part of the 2011/2012 council or Auckland Transport work programmes (v) that officers and the Board have agreed on how to progress a number of the Board’s initiatives (as per the attached spreadsheet) in the 2011/2012 Waiheke Local Board Agreement (vi) that officers have agreed to provide the Board with a work programme and timeline for a number of the Board ’s initiatives (as per the attached spreadsheet) in the 2011/2012 Waiheke Local Board Agreement (vii) that in addition to the 2011/2012 Waiheke Local Board agreement budget, the Board has negotiated further regional funding for Waiheke by the way of Natural Heritage Funding ($10,000), Community Group Accommodation Support Funding ($20,000) and Community Gro up Assistance Funding ($15,000), subject to final confirmation from the central Local Boards (viii) that, while the Board acknowledges the discretionar y operating expenditure and discretionary capital expenditure funding allocated to the Board by the Strategy and Finance Committee, it is of the view that discretionary funding to all the Local Boards will need to be increased significantly in future ye ars in order to satisfy the principles of shared governance and subsidiarity and for the Boards to satisfy local community expectations. c) That the revised 2011/2012 Waiheke Local Board Agreement, as attached to the minutes, be adopted, in part, subject to the following comment: Initiative Agree / Reason for disagree / Disagreement added / removed / amended Completion of the new standalone Disagree The Board supports the Oneroa library building – existing budget commencement of the new is sufficient to pay for the combined standalone Oneroa library library and service centre. Further building project in scoping to be undertaken on costs of 2011/2012, however the separation. Will require negotiation Governing Body has yet to between the governing body and local make a decision on the board to meet any additional funding Board’s request requirements Minutes Page 4 Waiheke Local Board 23 June 2011 d) That the Waiheke Local Board delegates to the Chairperson the authority to adopt the 2011/2012 Waiheke Local Board Agreement in full, once ratificatio n of the commencement of the new standalone Oneroa Library building project in the 2011/2012 year is received from the Governing Body. e) That any final changes to the updated 2011/2012 Waiheke Local Board agreement be delegated to the Chairperson and the Waiheke Local Board Relationship Manager, noting that these will be limited to the correction of significant errors, adjustments to organisation-wide costs allocated to local boards, the reallocation of expenditure to individual local boards from ongoing re-prioritisation work and any minor wording changes that reflect the above changes or as identified by the Board. f) That David Rose, Team Leader, Business Performance and Advisory-Local Boards, and Debbie Pinfold, Business Performance Advisor, be thanked for their attendance and budget overview. CARRIED 12 Local Board Plan - Approval of Draft Plan for Consultation Resolution number WHK/2011/122 MOVED by Chairman Storer, seconded Member Hannan: a) That the report be received. b) That the Waiheke Local Board approves the amended Draft Waiheke Local Board Plan as attached to the minutes for public consultation using the special consultative procedure. c) That the Waiheke Local Board approves the Draft Waiheke Loc al Board Plan Summary as attached to the minutes for public distribution. d) That the Chairperson and the Deputy Chairperson be delegated authority to sign off any final changes to the Draft Waiheke Local Board Plan. CARRIED 13 Consideration of Extraordinary Business Items There were no consideration of extraordinary business items. 14 Consideration of Extraordinary Information Items There were no consideration of extraordinary information items. Minutes Page 5 Waiheke Local Board 23 June 2011 6.01 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed. CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF WAIHEKE LOCAL BOARD HELD ON DATE :................................................................... CHAIRPERSON :.................................................. Minutes Page 6 Board: Waiheke (15 June 2011) Priority type Dept (select from Initiative (Select from drop down) drop down) Agreed at meeting Completion of the new standalone Oneroa Within Existing Budgets Note: The Waiheke Local Board requires a firm library building. commitment that the new standalone Waiheke Library project will commence in the 2011/2012 year. Action: Darrell Farley/Anna to organise Libraries and Property to report to the Regional Development and Operations Committee as soon as possible with the Local Board resolution and the Property Department's investment proposal. Progressive upgrade of essential storm water Within Existing Budgets Programme of works for Waiheke storm water for the infrastructure. 2011/2012 year to be reported to the Waiheke Local Board. Action: Louise Mason to ask John Dragicevich for this. Stage 2 Oceanview Road from Owhanake to Prioritise Existing CCO Budgets Programme of works and Timeline for all works being Matiatia redevelopment. progressed in 2011/2012 (with dates and dollars) to be provided to the Waiheke Local Board. Action: Anna Bray to follow up with Jonathan Anyon, Auckland Transport. Request that the Governing Body and Prioritise Existing CCO Budgets Auckland Transport Works Programme on cycling Auckland Transport allocate funding for initiatives to be provided to the Waiheke Local Board cycleways and cycling improvements on Action: Anna Bray to follow up with Jonathan Anyon. Waiheke, including working towards the allocation of central government funding for the national cycleway initiative. Great Waiheke Walk – eastern end loop from Prioritise Existing Council Budgets Action: Ian Maxwell, Manager, Parks committed to Pie Melon Bay return, including signage and at cover the maps and signage (and possibly website in least two toilets. the future if this will work for Waiheke in terms of coverage). Waiheke Local Board will commit to at least one toilet (two, if the proposed SLIPs funds will cover it); $30,000 OPEX in the 2011/2012 year for preliminary work on the Te Matuku coastal walkway section and CAPEX in future years (provided SLIPs or its equivalent is available to the Board). Ian needs to look at existing budgets and reprioritise. Ian will get the Parks work programme to Faye. Ian to sit down with Faye to work out components of the Great Walk project and identify what to do in stages. A new permanent concrete helipad for the Other Local Board priority Action: Ian Maxwell to work on this. Therefore, Local Rescue Helicopter which enables GPS Board needs to take an advocacy role only, especially installation. at this stage. (Note: Council staff, Carol Stewart and Jane Aickin are already working on it). Ian to find out exactly what Trust requires. Also involve Regional Amenities. It was noted that the Helicopter Trust has not yet formally requested anything. Increased service levels for public facilities, Other Local Board priority Parks Note: Moving service levels up or down and costings such as public toilets, rubbish and recycling for this will be done in the future, not for the bins, roadside litter, bus shelters and 2011/2012 year, therefore the Board's request cannot maintenance of public areas during peak be accommodated at this stage. In lieu of visitor periods. this, Board wants to be informed of contract specifications and results of contract monitoring for these services.
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