October 2020 Board of Health Meeting Minutes
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October 2020 Board of Health Meeting Minutes Coalition/Group Board of Health Name: Date of Meeting: October 8, 2020 Location: Virtual Meeting over Zoom 1. Purpose of Meeting Approve meeting minutes from July 9th and August 11th meetings, discuss Old and New Business, inform of next regularly scheduled meeting details. 2. Attendees Board members present: Dr. Sally Pyle, Jeannie Mock, Dr. Joel Walz, and Cindy Pic (via phone). Board member absent: Dr. Korsmo. Others present: Debbie Swanson, Javin Bedard, Theresa Knox, Mandy Burbank and Kristie Hegg. 3. Meeting Agenda 1. Call To Order 2. Approval of Meeting Minutes from July 9th and August 11th meetings 3. Old Business 4. New Business 5. Next Regularly Scheduled Meeting details 6. Adjournment 4. Meeting Notes, Decisions, Issues Call To Order - Sally Dr. Sally Pyle called the meeting to order at 4:16 p.m. Introductions - All Introductions of everyone present for this meeting were made (see list of attendees above). Approval of Meeting · ACTION: Sally asked for a motion to approve July’s meeting Minutes from 7/9/20 and minutes. Cindy made a motion, Dr. Walz seconded. All voted to 8/11/20 - Board approve July’s meeting minutes as is. Motion passed. October 2020 Board of Health Meeting Minutes Page 1 of 4 October 2020 Board of Health Meeting Minutes · ACTION: Sally asked for a motion to approve the August Special BOH meeting minutes. Dr. Walz made a motion. Jeannie seconded. All voted to approve August’s meeting minutes as is. Motion passed. Old Business – · Theresa provided an accreditation update to board members Accreditation Update - (see Powerpoint presentation or Issue Statement at the end of Theresa the minutes for details). nd · September 22 – submitted our accreditation application! · Sally congratulated our department on this great achievement! Old Business – 610 South · Javin thanked the board members for their work on this issue th 9 Street Follow Up - · Abatement of the outside has been completed: Javin ü Steamatic was hired to complete this task ü Cost of abatement: $1,096.51 ü No contact occurred with Mr. Masse during the abatement process ü Conditions found: rodents were found (dead & alive) as well as spoiling food and a bucket with a toilet seat on it · Reached out to NEHSC for them to follow up with Mr. Masse for any services he would accept · Mr. Masse had been taxed delinquent but as of 10/1 it has been paid · Questions regarding the interior of Mr. Masse’s house ü Orders have in the past been made to clean interiors of properties if said properties were shared units (apartments, condos, etc.) ü Behavioral component of hoarding has to be addressed otherwise problem will continue ü Need demonstrable factors on how it affects neighbors due to interior conditions ü Mr. Masse has had consequences in the past in the form of fines and property abatements (assessed cost) ü Hoarding issues are occurring in other parts of town Old Business – Covid-19 · Debbie provided a presentation regarding Covid-19 updates (see Update - Debbie Powerpoint presentation at the end of the minutes) · Sally expressed her thanks and asked if board members can do anything to help. Debbie indicated she feels great support from the board but did mention the need to advocate on our behalf when they are communicating with colleagues. · Cindy mentioned that Grand Forks County Commission appreciates all we have done and is proud to have helped in getting our department some much needed funding. · Jeannie expressed her thanks as well for all we are doing and asked how contact tracing has been going and if we are experiencing resistance from the public. Theresa said people October 2020 Board of Health Meeting Minutes Page 2 of 4 October 2020 Board of Health Meeting Minutes resist helping for a variety of reasons. Mandy further elaborated that when politics interferes with public health it becomes difficult as trust is an issue. Overall, there is a need to have compassion for others. Other Old Business · NONE New Business – Blue · Mandy gave a presentation on Blue Zones (see Powerpoint Zones - Mandy presentation at the end of the minutes) · Blue Zone project gave presentation in Grand Forks in September · They were impressed with our level of collaborations · Blue Zone project will give a report in October on how best for us to move forward · The report will be given to NDDOH and then will get sent to us – Mandy will provide update on this at next BOH meeting New Business – · See Director’s Report attached at the end of the minutes for Director’s Report - Debbie update Other New Business · Sally asked if there was a need to elect a new chair and vice chair. · Sally indicated she was willing to continue serving as chair of the board when elections are held. · Kristie will research when the last election was and inform Sally of that information. (UPDATE: After meeting ended, Kristie informed Debbie S. that the last election took place on 7/11/19 where Sally was elected Chair and Dr. Korsmo was elected Vice Chair.) Next Regularly Scheduled · The next regularly scheduled meeting is January 14, 2021 at Meeting 4:15 p.m. Adjournment · Meeting ended at 5:10 p.m. October 2020 Board of Health Meeting Minutes Page 3 of 4 October 2020 Board of Health Meeting Minutes Action Owner Estimated Completion Election of Chair and Vice Chair for 2021 Board members 1/14/21 6. Next Meeting Date: January 14, Location/Time Virtual Meeting over 2021 Zoom at 4:15 pm Agenda: TBA Attachments: 1. Issue Statement 2. Accreditation Update 3. Covid-19 Update 4. Blue Zone Presentation 5. Director’s Report 6. Branch Accomplishments October 2020 Board of Health Meeting Minutes Page 4 of 4 BOARD OF HEALTH ISSUE STATEMENT October 2020 Topic: Submission of Accreditation Documents to Public Health Accreditation Board (PHAB) Contact: Theresa Knox, Accreditation Coordinator, 701-330-6348 Background: Grand Forks Public Health (GFPH) has been working towards national accreditation since the end of 2018. In 2019, we launched the process in earnest with the expectation of submitting documentation electronically on March 17, 2020. By March, the COVID 19 pandemic had required GFPH to stand up an emergency response and the submission deadline was delayed twice, finally to September 22, 2020. After a final review of documents by selected members of GFPH’s Accreditation Committee, we submitted to PHAB at the monthly All-Staff Meeting on September, 22, 2020. Next steps include a newly revised documentation review process by PHAB staff. In the revised process, the assigned Accreditation Specialist, Triona Gately, will conduct the Completeness Review and the Pre- Site Visit Review simultaneously and only measures that score less than “Largely Demonstrated” will be reopened for additional documentation. After that, the Health Department will have 45 calendar days to respond with additional documentation. PHAB will then assign up to two site visitors based on the number of reopened measures. The Accreditation Specialist and site visitor(s) will conduct the virtual site visit and write the site visit report. There will be no “in-person” on-site visit. Action: For Information only ____________________________________________________________________________________ Topic: Blue Zones Project Community Contact: Mandy Burbank, Grand Forks Public Health Dietitian Background: In 2019, the ND Department of Health awarded Grand Forks Public Health a grant to carry out a Blue Zones Project Assessment in 2020. The information gathered during the assessment is then used to carry out policy, system and environmental changes to help community members live longer and healthier lives. Over the past two months, a core planning team, consisting of the City of Grand Forks, Altru, NDSU Extension and UND prepared for the assessment week. During the week of September 14-18, Public Health hosted the Blue Zones staff as they gave virtual presentations, held multiple focus groups and one-on-one meetings with community members. Presently, Blue Zones is preparing a formal written assessment for our community to use as we prepare for the next stage of the project. Action: For information only ____________________________________________________________________________________ Grand Forks Public Health Accreditation Update Board of Health Meeting 10/8/2020 Accreditation Update * Date of document submission: September 22, 2020 • Next Steps: – Accreditation Specialist, Triona Gately, will conduct the Completeness Review and the Pre-Site Visit Review simultaneously. – Only measures that score less than “Largely Demonstrated” will be reopened for additional documentation. – The Health Department will have 45 calendar days to respond with additional documentation. – PHAB will then assign up to two site visitors based on the number of reopened measures. – The Accreditation Specialist and site visitor(s) will conduct the virtual site visit and write the site visit report. There will be no “in-person” on-site visit. All Measures Go Green… Our staff virtually hitting the submit button… COVID – 19 Update Grand Forks Board of Health October 8, 2020 Major Activities New Staff! * CARES funding received through December 30, 2020 = $1,056,645 * Grand Forks Public Health has added 13 new staff members for contact tracing, testing, data analysis, communications and other response activities * Working on sustainable funding for 2021 as follows: City - $438,880; County - $260,430; ND Dept. of Health - $188,804; CDBG - $170,000 (pending) Total $1,058,114 Major Activities Testing * Testing partners meet