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Board of Supervisors BOARD OF SUPERVISORS 305 E. WALNUT STREET, P. O. BOX 23600 GREEN BAY, WISCONSIN 54305-3600 ADMINISTRATION COMMITTEE PHONE (920) 448-4015 FAX (920) 448-6221 Rick Schadewald, Chair; John Vander Leest, Vice Chair Patrick Hopkins, Jim Murphy, Thomas Peters ADMINISTRATION COMMITTEE MEETING THURSDAY, DECEMBER 3, 2020 5:30 p.m. BROWN COUNTY CENTRAL LIBRARY 515 Pine St, Green Bay, WI 54301 Access will be through the Pine Street entrance and doors will open at 5:00 pm. Social distancing will be practiced and hand sanitizer available. NOTICE IS HEREBY GIVEN THAT THE COMMITTEE MAY TAKE ACTION ON ANY ITEM LISTED ON THE AGENDA I. Call to Order. II. Approve/Modify Agenda. III. Approve/Modify Minutes of October 15, 2020. 1. Review minutes of: a. None. Comments from the Public Communications 2. Communication from Supervisor Dantinne re: To look at ways to expand the internet services to the rural areas. Referred from October County Board. 3. Communication from Supervisor Schadewald re: Request the Administration prepare an accounting of initial and ongoing costs of having computers for each supervisor. Also, I request the Administration do an RFP on computer software for meeting agenda and minutes capability. Referred from October County Board. Resolutions & Ordinances 4. Resolution Supporting Increased Funding for Aging and Disability Resource Centers (20-112R). 5. Resolution to Authorize Easement between Brown County and NEW Water for Underground Utilities to Benefit Fairgrounds Development (20-113R). 6. Resolution to Authorize Reciprocal Easement between Brown County and Private Parcel within Park Boundaries (21-114R). 7. Resolution Regarding Table of Organization Change for the Port & Resource Recovery Department – Resource Recovery Associate (20-117R). 8. Resolution of Standing Committee to Create New Sub Committee or New Ad Hoc Committee (20- 118R). 9. Resolution Regarding Table of Organization Change for the Health & Human Services Department – Community Services Division Clerk III/Data Control (20-119R). 10. Resolution Regarding Table of Organization Change for the Sheriff’s Department. 11. Resolution to Approve Underground Telecommunication Easement on the Devils River State Trail (20-121R). 12. Resolution to Approve Underground Gas Pipeline Easement on the Mountain Bay State Trail (20- 122R). 13. Resolution in Support of Increased Child Support Funding (20-123R). 14. Resolution Authorizing Entering Into a Contract Entitled: “Chief Elected Officials (CEO) Consortium Agreement Between the Counties of the Wisconsin Bay Workforce Development Area” (Hereafter Referred to as the “Contract”. Legal Bills 15. Review and Possible Action on Legal Bills to be paid. County Clerk 16. Budget Status Financial Report for October 2020 – Unaudited. 17. Budget Adjustment Request (20-082): Any increase in expenses with an offsetting increase in revenue. Child Support 18. Budget Status Financial Report for October 2020 – Unaudited. 19. Director Summary. Technology Services 20. Budget Status Financial Report for October 2020 – Unaudited. 21. DoTS Monthly Report. Treasurer 22. Review of Treasurers Dept. Budget Performance Report through October 2020 – Unaudited. 23. Treasurer’s Report. 24. Discussion and possible action on the sale of the following tax deed parcel from the Wisconsin Surplus Online Auction ending 11-13-2020: Parcel # Address Municipality Min. Starting Bid High Auction Bid $ 21-293-2 2123 Eastman Ave. Green Bay 54302 $ 3,500 $ 3,900 Proposed Conditions of Sale: a. Buyer is responsible for 2020 Property Taxes. b. Buyer to pay any delinquent water & sewer utility bills presented. c. Buyer to pay outstanding special assessments and/or special charges. d. Conveyance to be via Quit Claim Deed only. Administration and Human Resources 25. Budget Adjustment Log. 26. Open Enrollment (Benefits). 27. Director’s Reports. Corporation Counsel 28. Budget Adjustment Request (20-084): Reallocation between two or more departments, regardless of amount. 29. Oral Report. Other 30. Audit of bills. 31. Such other matters as authorized by law. 32. Adjourn. Rick Schadewald, Chair Notice is hereby given that action by the Committee may be taken on any of the items which are described or listed in this agenda. Please take notice that it is possible additional members of the Board of Supervisors may attend this meeting, resulting in a majority or quorum of the Board of Supervisors. This may constitute a meeting of the Board of Supervisors for purposes of discussion and information gathering relative to this agenda. PROCEEDINGS OF THE BROWN COUNTY ADMINISTRATION COMMITTEE Pursuant to Section 19.84 Wis. Stats., a regular and budget meeting of the Brown County Administration Committee was held on Thursday, October 15, 2020 at the Brown County Central Library, Green Bay, Wisconsin. Present: Chair Schadewald, Supervisor Murphy, Supervisor Vander Leest, Supervisor Peters, Supervisor Hopkins Also Present! County Clerk Sandy Juno, Deputy County Clerk Justin Schmit, Corporation Counsel Dave Hemery, Supervisor Megan Borchardt, Director of Administration Chad Weininger, Internal Auditor Dan Process, Benefits Manager Jill Bomkamp, Child Support Director Maria Lasecki, Director of Public Safety Communications Cullen Peltier, Finance Director Bradley Klingsporn, Senior Accountant David Diedrick, County Executive Troy Streckenbach, Director of Technology Service August Neverman, Board Chair Pat Buckley, Treasurer Paul Zeller, Jan Stage - USI Insurance. I. Call to Order. The meeting was called to order by Chair Schadewald at 5:31 pm. II. Approve/Modify Agenda. Chair Schadewald asked that the agenda be amended to take Items Non-Budget Items 11 & 12 following Budget Item 1. Motion made by Supervisor Vander Leest, seconded by Supervisor Murphy to approve as amended. Vote taken. MOTION CARRIED UNANIMOUSLY Ill. Approve/Modify Minutes of September 10 and Special September 16, 2020. Motion made by Supervisor Peters, seconded by Supervisor Hopkins to approve. Vote taken. MOTION CARRIED UNANIMOUSLY ··BUDGET REVIEW•• Comments from the Public on Budget Items - None. REVIEW OF 2021 DEPARTMENT BUDGET 1. CHILD SUPPORT - Review of 2021 Department Budget. Child Support Director Maria Lasecki provided a handout re: 2021 Budget Overview (attached), a good glimpse of what their department does. She informed the federal fiscal year ended very well for their agency in terms of performance. They collected approximately $27.8 million in support and $6.9 million in arears which is significantly up over previous years and that always assists them in earning incentive money as well. She read from her handout, which detailed their Initiatives as well as Funding. Responding to Vander Leest, Lasecki informed for birth cost recovery, the $.15 adds up and they budgeted around $120,000 for 2021. In the past that had been matchable but CSA changed that federal requirement so it was no longer matchable. The state was making them whole through 2021 ,., 1- with different funds which makes that matchable. 2022 they will have a challenge before them and it will be significant. Motion made by Supervisor Peters, seconded by Supervisor Murphy to approve the Child Support 2021 budget. Vote taken. MOTION CARRIED UNANIMOUSLY Although shown in proper format here, Non-Budget Items 11 & 12 were taken at this time. 2. CLERK - Review of 2021 Department Budget. County Clerk Sandy Juno and Chief Deputy County Clerk Justin Schmit were present to speak to the 2021 Clerk budget. Juno informed this year was a critical year as a lot of their budget depends on customer service and they were below due to COVID. For 2021, they looked at an average year and budgeted what their revenues would be. Juno informed that last year at this time they talked about merging County Board staff with the County Clerk's office to do some cross training and be able to utilize all of the staff more effectively. As of January 1n they merged and set out some new goals, revised job descriptions and set up a training plan. In June, County Board staff completed the training to be able to perform most of their office functions. They were also a critical part of helping with elections. She revised the job descriptions but when she got the job descriptions from HR, they were substantially out of date and didn't reflect what their job duties were. She rewrote them and submitted them to HR and was approved. She requested to move forward to change the Table of Organization, bottom line was a difference of $8,000 annually. Effectively it would make all of the staff whole because they were doing the functions of what her other staff was doing and they were performing at a deputy level. She was asking that they put them in the Table of Organization where they properly fit. Weininger interjected that according to Chapter 4.19 Creating New Positions, this was not appropriately before the committee, if Juno would like to put something for them to consider, they would have to do it as a TO change resolution. He noted she made the request however it was denied. Schadewald questioned, to have a proper discussion with this, what should departments do? Weininger interjected they had been through this before and reiterated the standard practice. Juno informed these have been vetted and reviewed by HR, she's stuck at Administration and the County Executive. She's been through three comp and class assessments and she believed when they're not fairly compensating staff for the work they're doing, that's how they dig themselves a hole. She cannot change their minds but as a supervisor, it was the right thing to do. Further discussions ensued with regard to the workload, time studies and the process to this. Motion made by Supervisor Vander Leest, seconded by Supervisor Murphy to approve the County Clerk 2021 budget. Vote taken. MOTION CARRIED UNANIMOUSLY 3. CORPORATION COUNSEL - Review of 2021 Department Budget. Corporation Counsel David Hemery was present to speak to the Corporation Counsel budget. He informed the vast majority of their budget was taken up by salaries and benefits. Motion made by Supervisor Hopkins, seconded by Supervisor Vander Leest to approve the Corporation Counsel 2021 budget.
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