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Printing from Ipad Chapter 1 : Managing Files and Printing In This Chapter ✓ Understanding how iPad stores files ✓ Sharing files by e-mailing, AirDrop, or through the cloud ✓ Setting up Home Sharing ✓ Printing wirelessly from iPad ✓ Using third-party printing services kay, I ’ m going to be very upfront about this: Apple has not used a tra- Oditional paradigm for moving files to and from your iPad or managing files on the device. In essence, this is partially a chapter about the following: ✓ What iPad does differently from how traditional file management is handled by OS interfaces such as OS X ’ s Finder or Windows Explorer (Windows Version 7 and earlier) or File Explorer (Windows 8). (For brevity, I just refer to this feature using the Windows 8 nomenclature, File Explorer, in the rest of this chapter.) ✓ How you can get things in and out of the device with- out a USB port or DVD drive. One exciting development that arrived with iOS 5 is iCloud, which allows you to back up and store con- tent online, and I discuss that in this chapter as well as in Book I , Chapter 5 . In addition, with iOS 7, you can now share content with somebody in close proximityCOPYRIGHTED by using the AirDrop technology. MATERIAL The other topic in this chapter is printing, and there are two options here: Use iPad ’ s native printing capabil- ity with a compatible wireless printer or use a third-party printing app. Finding Your Files iPad stores files locally by app, or if you use iCloud, iPad automatically stores and shares files among iOS devices and with your Mac or PC. Here ’ s how this works. xxx_9781118728116-ch25.inddx_9781118728116-ch25.indd 441717 112/28/20132/28/2013 11:47:45:47:45 AAMM 418 Finding Your Files How iPad stores fi les Though there ’ s no Mac Finder or Windows File Explorer on iPad where you can view all your stored files in one place, iPad does store files. Open the Photos app, for example, and you see lots of photos, each one contained in a separate file. The Music app contains audio files, Videos contains movie files, iBooks contains e-book files, and if you own Pages, it contains word- processing documents (as shown in Figure 1-1 ), and so on. Figure 1-1 : Documents stored by Pages. Though there ’ s no Windows File Explorer feature on iPad, when you connect iPad to a PC, you can use the Windows File Explorer feature on your computer to move files around on iPad. How did those files get there? You may have created them in iPad (as with the Notes or Numbers apps); you may have downloaded them from the Internet, as with music or video purchases from iTunes; or you may have synced them from your computer or had them pushed to all your iOS devices from iCloud, as with music files or photos. Perhaps you grabbed a document from a website or from an online storage service such as Dropbox. Depending on the app you open, you may see a Documents button to display thumbnails of documents, as shown in Figure 1-1 ; libraries of photos as in Photos; albums of music or individual song files as in Music (see Figure 1-2 ); or bookshelves or lists of e-books as in iBooks. Each app offers a slightly different way to find whatever you ’ ve created on, downloaded to, or synced to your iPad. xxx_9781118728116-ch25.inddx_9781118728116-ch25.indd 441818 112/28/20132/28/2013 11:47:45:47:45 AAMM Finding Your Files 419 Book V Chapter 1 Managing Files and Printing Figure 1-2 : Music shows you files by album, song, composer, artist, and more. If you go to iTunes on your computer with your iPad connected, you can see your iPad file structure organized by app. But however the files got in there and however you find them when you open an app, getting them out of your iPad is the focus of this chapter. See Book II , Chapter 1 , for information about buying and downloading content and Book I , Chapter 5 , for information about syncing to your computer and buying apps. Book 12 , Chapter IV , gives some details about moving files around for use with iWork products. Going with iCloud iCloud isn ’ t so much a place as it is a storage service. If you choose to back up or share files by using iCloud, you can ’ t go to a website and organize those files. Rather, they ’ re automatically backed up from your devices, and new files created or downloaded to one device are automatically pushed to your other devices. In essence, this process is invisible to you. You still access these files by opening the associated app. Note that Apple came out with a version of iWork called iWork in the Cloud that allows you to use the iWork apps online (rather than downloading the individual apps), and any documents you create can automatically be stored both on iCloud and your iOS devices. The one thing you can do at iCloud ( www.icloud.com) is use the Find My iPad feature, which allows you to send a sound or message to your lost device, remotely lock it, or wipe data from it. See Book I , Chapter 9 , for more about this feature. xxx_9781118728116-ch25.inddx_9781118728116-ch25.indd 441919 112/28/20132/28/2013 11:47:45:47:45 AAMM 420 Sharing Files Sharing Files As mentioned in the previous section, iPad doesn ’ t let you get at files the way your computer does with a series of folders and files. You open files in individual apps, such as Photos and Videos. You can ’ t save files to a storage medium, such as a flash drive that you can remove and place in another computing device. Therefore, managing and sharing your files with other devices or other people works a bit differently on your iPad. You have a few options for getting files out of your iPad: ✓ Sync them via iCloud, which automatically pushes them to other iOS devices. ✓ E-mail them. ✓ Sync with a computer to share things like calendar events, contact records, music, or photos, which is covered in Book I , Chapter 5 . ✓ Share them over a network. ✓ Share them with somebody in close proximity using AirDrop. ✓ Use the Safari browser and a third-party service, such as Dropbox, to upload and view files in the cloud (collectively, the places on the Internet where data or apps can be stored and accessed using a browser). Also consider using wireless devices from manufacturers such as Kingston and Maxell for external storage, or use third-party apps such as PhoneView that allow you to move and manage files. Relying on good old e-mail You can use tools in individual applications to e-mail files to yourself or oth- ers. E-mailing files to yourself can be useful if you ’ ve worked on a document on your iPad and then want to get a copy of it on your computer. You can ’ t exactly save a copy because (remember) no removable storage medium exists on your iPad, so you e-mail the file and save the e-mail attachment to your computer hard drive or other storage. Here ’ s an example of e-mailing from an app; in this case, Photos: 1 . Open Photos and locate a picture you want to e-mail. 2 . Tap the picture to open it and then tap the Share button to display the Sharing menu shown in Figure 1-3 . xxx_9781118728116-ch25.inddx_9781118728116-ch25.indd 442020 112/28/20132/28/2013 11:47:46:47:46 AAMM Sharing Files 421 Book V Chapter 1 Managing Files and Printing Figure 1-3 : View the several options for sharing. 3 . Tap Mail. The e-mail form shown in Figure 1-4 appears. Figure 1-4 : The e-mail form and onscreen keyboard appear together. 4 . Fill out the e-mail form and tap Send to get the e-mail on its way to yourself or somebody else. Getting up close with AirDrop To use the AirDrop feature that ’ s new with iOS 7, you need to be near another AirDrop–enabled device (I ’ m talking within a few feet). Then, as in the previous e-mail example, you can use the Share menu from within the app. (Refer to Figure 1-3 .) Tap on AirDrop in that menu and any eligible xxx_9781118728116-ch25.inddx_9781118728116-ch25.indd 442121 112/28/20132/28/2013 11:47:46:47:46 AAMM 422 Sharing Files devices in your vicinity appear. Tap the device you want to share with, and the content appears on the other device when they accept it. That ’ s it! Going through the cloud iCloud is a storage and sharing service from Apple that allows you 5GB of free storage or additional purchased storage for your content. This storage allow- ance doesn’ t include apps, content shared via Photo Stream, any content shared via iTunes Match, or content you’ ve purchased from the iTunes Store. However, you should know that backing up files to iCloud is an all-or-nothing proposition: You don’ t have the ability to pick and choose what you store there. Book I , Chapter 5 , provides details on setting up an iCloud account and making settings to choose what to back up and share via iCloud. You have, in addition to iCloud, other cloud-based options for sharing files. Apps such as Dropbox and FileFly — Easy Wi-Fi Sharing and Viewing (a wire- less file-sharing app) allow you to upload files to an online site and, using an app you download to your iPad, access and view those files.
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