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OA Unit Representative Support Pack

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OA Unit Representative Support Pack Unit Representative Support Pack Job Description, Support Resources and Best Methods BOY SCOUTS OF AMERICA® ORDER OF THE ARROW Revised May 2019 Contents An Open Letter from the National Chief . 1 How to Use This Support Pack . 3 Job Description . 4 Role of the OA Representative Adviser . 5 Flow of Information . 6 Program Recognition. 7 Registration Form . 8 The OA Unit Representative in Action . 9 Role of the OA Unit Representative in Unit Elections . 10 Unit Election Backdating Calendar . 11 OA High Adventure Opportunities . 12 Backdating Calendar for a Successful Community Service Project. 13 National Organization Contact List. 14 National Leadership Seminar (NLS) . 15 Online Camping Resource . 16 Helpful OA Unit Representative References. 17 Other Program Resources. 18 Frequently Asked Questions . 19 Unit Representative Support Pack – i – Order of the Arrow, BSA An Open Letter from the National Chief My fellow Arrowmen, I am pleased to present, on behalf of the national Order of the Arrow committee, an update to the former OA Troop Representative Support Pack originally developed in 1999. This update incorpo- rates the many changes that have occurred in the OA since this program’s inception. What it does not change, however, is the fundamental intent and purpose of what is now referred to as the OA Unit Representative program. The OA Unit Representative acts as a liaison between the Order of the Arrow and the unit. As a leader in their respective unit, an effective OA Unit Representative: • Enhances the mission of the Order of the • Helps retain older Scouts, Arrow and that of the Boy Scouts of Amer- ica, • Assists in organizing service projects that help Scouts, Venturers and Sea Scouts • Provides a smoother camp promotions actively help others in their communities, process leading to greater numbers of Scouts camping, • Provides a conduit through which lodges • Eases the unit election process, and chapters can better support the needs of their council’s units, and • Creates a vehicle to strengthen the ties between the OA and the individual BSA unit • Strengthens our lodges and chapters. Our hope is that this information will make the OA Unit Representative a more effective promoter of the Scouting program. It is another step in strengthening the Order of the Arrow’s support of our councils and their units. Yours in WWW, Matt Parsons 2019 National Chief Unit Representative Support Pack – 1 – Order of the Arrow, BSA Unit Representative Support Pack – 2 – Order of the Arrow, BSA How to Use This Support Pack This Support Pak has been designed to help You will notice that certain information must you, the OA unit representative. In this booklet, come directly from your lodge, including the you will find information that will help you Where to Go Camping information for your understand your dual position in your unit and council, your Lodge Planbook, a list of local in the Order of the Arrow. Included in this Pack area resources for community service projects, is a collection of Frequently Asked Questions and registration forms for lodge events. If you that you can check to see if a question you do not already have a copy of these items, have has already been answered. In addition, please contact your lodge/chapter leadership the official job description of the unit represen- or your council service center. tative has been included so that both you and your unit leader will have a better understand- Good luck! Your time spent as an OA unit rep- ing of your responsibilities. In that same sec- resentative will be a meaningful and rewarding tion, you can find a list of qualifications for the one. Don’t forget – your position has responsi- position in the unit, and a checklist of informa- bilities both to your unit and to your lodge and tion that should flow between your unit and chapter. Make sure that you fulfill your obliga- your lodge/chapter. tions to both as your carry out your duties as the OA unit representative. Your primary reference for Order of the Arrow programs and information is the OA website As additional information is compiled, updates www.oa-bsa.org. We highly encourage you to to this Support Pack will be posted on the visit the site frequently as it is the best place to National OA Web site at www.oa-bsa.org. ensure the information you receive is current. At the end of this general information, you will also find several appendices that will assist you in locating information that will be helpful in fulfilling your responsibilities as an OA Unit Representative. Unit Representative Support Pack – 3 – Order of the Arrow, BSA Job Description The Order of the Arrow unit representative is a • Encourages older Scout participation in youth liaison serving between the local OA high adventure programs. lodge or chapter and their unit. In their unit, they help meet the needs of the unit and will • Encourages Scouts to actively participate in serve as a communication and programmatic community service projects. link to and from Arrowmen, adult leaders and • Assists with leadership skills training in the Scouts who are not presently members of the unit. OA. They will do this in a fashion that strength- ens the mission of the lodge, purpose of the • Encourages elected OA candidates to OA, and the mission of the Boy Scouts of complete their induction. America. By setting a good example, they will enhance the image of the OA as a service arm • Encourages Arrowmen to assume leader- to their unit. ship positions in the unit. The OA unit representative is considered a • Encourages Arrowmen in the unit to be position of responsibility within the unit. In the active participants in the lodge and/or case of Scouts BSA troops, a separate position chapter activities patch has been developed. Individual Scouts • Sets a good example. fulfilling this role assume the following leader- ship positions: • Enthusiastically wears the Scout uniform • Scouts BSA troop: Troop OA Representative correctly. • Venturing Crew: Crew Guide • Lives by the Scout Oath, Scout Law and OA Obligation. • Sea Scout Ship: Sea Scout Specialist • Shows Scout spirit. Qualifications: OA Unit Representative • Under 18 years old • Appointed by senior youth leader in the unit with unit leader approval OA Unit Representative Duties: • OA member in good standing • Serves as a communication link between the lodge or chapter and the unit. Reports To: designated youth leader within the unit (e.g., assistant senior patrol leader in a • Encourages year round and resident camp- troop, crew president in a Venturing crew or ing in the unit. ship’s boatswain in a Sea Scout ship) Unit Representative Support Pack – 4 – Order of the Arrow, BSA Role of the OA Representative Adviser The adviser to the OA unit representative • Assists the OA unit representative in provid- assists the youth OA unit representative so that ing feedback to the lodge or chapter they might succeed in their role as the com- regarding the reaction of the unit and its munication and programmatic link between OA members to OA programs which affect the unit and the lodge or chapter. The adviser the unit, including Ordeals, unit elections, helps to include the Order of the Arrow ideals call-outs, camp promotion visits, meetings and activities in the program of the unit. By set- and service projects. ting a good example, the adviser enhances the image of the OA as a service arm to the unit. • Sets a good example. • Enthusiastically wears the Scout uniform Duties of the Adviser to the OA Unit correctly. Representative: • Lives by the Scout Oath, Scout Law and OA • Supports the youth they advise, helping Obligation. them to fully understand the needs of the • Shows Scout spirit. unit and the elements of the lodge and chapter structure that are responsible for Qualifications: support to the unit. • Promotes the incorporation of OA ideals • A unit assistant leader or committee mem- into the advancement program of the unit ber at least 21 years old. (e.g., in unit leader conferences, boards of • Appointed by the unit leader with the review, and courts of honor). Promotes approval of the unit committee chair. recognition of members who have com- pleted their Ordeal, achieved Brotherhood, • OA member in good standing. or been inducted into Vigil Honor mem- bership within the unit. Reports To: Unit leader • Attends lodge and chapter meetings with the youth they advise. • Insures that the OA unit representative has the necessary transportation to perform their duties. • Helps the lodge, chapter, or extended elan- gomat in insuring that messages and docu- ments regarding OA activities reach Arrowmen in the unit and works with the OA unit representative to assess their impact. Unit Representative Support Pack – 5 – Order of the Arrow, BSA Flow of Information The following is a list of information that Unit to Lodge/Chapter: should flow between the OA unit representa- tive and the lodge or chapter: • Does the unit have an active camping pro- gram? Lodge/Chapter to Unit: • Does the unit attend a long-term camp? • Lodge/Chapter Calendars • Do the unit’s older Scouts participate in • Unit Elections visit information and sched- high adventure programs? ules • Does the unit need assistance with its out- • Camp Promotions visit information and door program? schedules • Does the unit need assistance with com- • Community service project opportunities munity service projects? • Invitations to elected candidates to attend • Does the unit need assistance with train- their Ordeal ing? • Invitations to Arrowmen to attend OA • Do the unit’s OA members participate in events lodge and chapter functions? •Resource lists • Name of the new OA unit representative when changes occur • OA Representative Registration Forms • Reaction of the unit’s OA members to • Encouragement for OA members to be lodge and chapter programs and activities active in their Lodge and Chapter Unit Representative Support Pack – 6 – Order of the Arrow, BSA Program Recognition Successful completion of the following will • Have your unit leader’s certification that entitle the lodge to award a specially designed you: OA unit representative patch and certificate for • Set a good example.
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