Extraordinary Council 12 May 2009 - OPEN

Minutes of an adjourned Extraordinary Meeting of Council - OPEN

Time and date: 9.00am, Tuesday, 12 May 2009.

Venue: Council Chamber, Council Building, Garden Place, Hamilton.

His Worship the Mayor Mr R Simcock (Chairperson) Councillors D L Bell P A Bos G D Chesterman G Di Maio K L H Gregory J R Gower R E Hennebry D G Macpherson P M Mahood A R O’Leary G M Saunders M J Westphal Chief Executive, Deputy Chief Executive, General Manager Communication & Marketing, General Manager Community Services, General Manager Works and Services, General Manager City Planning & In Attendance: Environmental Services, Sustainable Environment Team Leader and City Strategy Team Leader, Senior Policy Analysts (2), Policy Analyst, and Event Facilities Manager.

Committee Advisors: Mr A J Dick and Mrs S D Collins

1. Confirmation of the Agenda

Resolved: (Crs Mahood/Gower) That the agenda be confirmed.

2. 220/2009. Council's Proposed 2009-19 Long Term Council Community Plan (LTCCP) The Extraordinary Council to hear submissions concerning the above.

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SUBMITTERS BEFORE COUNCIL a) Submission 09/0143: Brendon Coker Submitter did not appear. b) Submission 09/0229: John Turkington THE HOME OF FOOTBALL requests Council’s support to provide a regional base ‘home of football’ in Hamilton. They require the use of the grounds 12 months of the year. Last year games were played at Ngaruawahia as Hamilton grounds were not available.

WINTEC is their preferred option for this new Home of Football and with the 12 month use of the grounds with lights; more people could be involved in the game. c) Submission 09/0121: Stephen Scales Ace Swimming Club would like a ‘fair go’ over the allocation of lanes at Waterworld. They do not seek any money from the Council. It was explained to Mr Scales that this was a policy matter and is not part of the LTCCP. d) Submission 09/0051: Kathy Moody The initial request for funding was $150,000 for the Hamilton Roller Skating Club, to assist with the building of a fully enclosed skating facility. This request has been reduced to $75,000, half the original cost, as they have obtained other funding once a major funder has been secured. e) Submission 09/078: Raylene King & Owen Dyer Requests that the proposed building be fitted with a ‘hearing loop’ as required under the Building Act, which requires a 6 month warrant of a fitness check for loop systems. f) Submission 09/0106: Vince Stockdale & Paul Honnis Tennis Waikato Bays requests Council make an annual grant of $85,000 for the administration and ongoing maintenance of the ASB Tennis Centre facility for the next 3 to 4 years. g) Submission 09/0257: Shayne Stephens Submitter did not appear. h) Submission 09/0286: Mason Lepou Requests partial funding of $21,828.40 for a multi-use outdoor hard court to be situated on Park. This facility is in line with a problem solving approach to policing and incorporates the principles of Crime Prevention by Environmental Design. The submission also links to Hamilton’s Community Outcomes, the city wide Social Wellbeing Strategy and Council’s Recreation and Leisure Plan.

Proposes a joint project between the Enderley community, the Police, Hamilton City Council and other organisations. The facility would include two full-sized hard courts, which would be freely accessible by the community and used for a range of different sports. It would also provide for competitive basketball and volleyball tournaments, and be a secondary option for sports clubs training. i) Submission 09/0288: Anne Bennett Supports the construction of an indoor recreation centre at Claudelands. However, encourages Council to retain the Hamilton City Leisure Centre instead of selling it to part fund the recreation centre development. The Leisure Centre site would make an ideal one-stop- shop for community organisations and social services.

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Council and community organisations would gain significant benefits if the site was retained and redeveloped as a centralised facility for community organisations. Community organisations would benefit from a collaborative coordination and co-location near the CBD hospital and transport services.

Council’s Community Well-being Fund assists many groups with property leases and administration costs. Council could do a lot better by combining the groups at the Leisure Centre site. Centralised resource sharing would save each individual organisation money and time, as well as giving better value for external and government funders. j) Submission 09/376: Graham Bowen (Waikato Rugby Union) Requests for a training facility for Waikato Rugby Union. Urges the Hamilton City Council to consider the provision of a suitable training facility as required under the Stadium Lease Agreement. This needs to be completed in time for the Rugby World Cup in 2011. A single playing and training precinct within the Stadium perimeter is the most preferred option.

The development of Minogue Park to accommodate Hamilton Old Boys Club is critical to this plan. k) Submission 09/0334: Kathryn Parsons Friends of Hamilton Public Library Association, requests that the Hamilton City Council increase the funding allocation for the library’s operating costs and capital expenditure. Of great concern is the north east sector library which has been deferred by three years.

Also recommends an increase of funding be allocated to the library staff for training.

Requests that Council defer or delete the following projects:- • Delete the funding for Events Sponsorship Fund, • Scale back or defer parts of the Claudelands redevelopment, and • Delay CityHeart projects. l) Submission 09/0360: David Cooper There is no major development work or projects planned for in this LTCCP, specifically relating to cricket. There is a growing requirement to present the off-field facilities in a more accepted modern standard, and to fit with the current strategic goals of Hamilton City Council.

New Zealand Cricket is now investigating what improvements to infrastructure are required. While the projects will be driven by New Zealand Cricket, it is important that Hamilton City Council is involved as the venue owner. This submission signifies New Zealand Cricket’s desire to commence investigations into future proofing the venue. Seddon Park is the only cricket ground in New Zealand that was able to hold all 3 forms of cricket this year. m) Submission 09/0260: Matthew Cooper Sports Waikato requests that the Hamilton City Council bring the timing of the Indoor Recreation Centre forward for the following reasons. • This will be a major piece of infrastructure for our community for years to come, • This facility will help all sport and recreation with the major emphasis on netball, basketball and volleyball, • A facility of this kind has been lacking in the city for a number of years, • Claudelands has an important place in the national events scene as a major indoor event, conference and exhibition centre, and

EXTRAORDINARY COUNCIL 12 MAY 2009 - OPEN Page 3 of 7 Extraordinary Council 12 May 2009 - OPEN n) Submission 09/0206: John Davey Waikato Basketball outlined the urgency in the construction of the Indoor Recreation Centre, and would like the timing to be brought forward. It was also explained that the facility can be successfully completed at a lower cost than the $22.6m projected. At the present time there are no international netball or basketball courts in the city. o) Submission 09/0180: Christine East on behalf of Linda Proudlock Linda was unable to attend the hearing but wanted to make sure that the Hamilton City Council understood that it is essential that the Hydrotherapy Pool be constructed as soon as possible. Linda Proudlock has suffered from Rheumatoid Arthritis for the past 15 years and she has not been able to find a suitable facility in Hamilton to exercise in where the water would be beneficial. p) Submission 09/0123: Christine East Christine is a Trustee of the Hamilton Hydrotherapy Pool Charitable Trust. The Trust is desperate for the new hydrotherapy pool, and requests Hamilton City Council to commence the construction as soon as possible.

In the Private Leisure Pool that we use the water can be too cool, especially in the winter, the pool steps have no handrails, steps are steep, no handrails around the pool edge to help with key exercises, the changing rooms are inadequate, men changing in the laundry room and the women change together in a bedroom or conference room, and no security of tenure. q) Submission 09/0220: Alexander Norris Alexander is 16 years old and is homeschooled and as a homeschooler ‘Exscite’ was a big part of his education growing up. One of his favourite activities was being in the ‘Grain Silo’ and he was very sorry when it disappeared. Most of the exhibits that he remembers have gone and over the years Exscite has lost some of its former glory.

He found out that the original Exscite was owned and operated by an independent trust, the Exscite Trust. The Trust fundraised to build an extension to the existing museum building. The intent understood by the Exscite Trust was that Exscite should continue as ‘an interactive science and technology educational facility’ distinct from the museum. r) Submission 09/0234: Alison Glover Alison Glover, a Doctor at the Leamington Medical Centre, requests the timing of the building of the hydrotherapy pool be brought forward. Also discussed were the benefits a heated pool would bring to users. s) Submission 09/0247: Alison Glover & Laurie Pilling (Hamilton Hydrotherapy Pool Charitable Trust) Requests that the Hamilton City Council bring the timing of this project forward. The community fundraising target of one third of the costs has been achieved.

The estimated cost to construct the pool is $2,206,750 as at July 2008. Plans and specifications are complete up to tender stage. In the current economic climate, construction could cost 10-20% below the initial quote. The Trust also has firm offers of construction sponsorship and indications of grants available for equipment costs.

The Trust has raised their portion of the funds and is now trying to raise the DHB’s share. The Trust does not require the funding until the 2010/11 year of the LTCCP, but require Hamilton City Council’s commitment to the project in order for tenders to be advertised. If consent is not granted they will lose grants of $525,000. The Trust will raise the $100,000 needed for the special equipment required for the pool.

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The meeting adjourned for lunch 12.50pm-1.30pm.

t) Submission 09/256: Lynn Falconer Requests that the Hamilton City Council bring the timing of the Hydrotherapy Pool project forward, as we need it now. u) Submission 09/0292: Ron Hancock The Hamilton East Rotary Club recognized a need for a Hydrotherapy Pool back in 1983, and has been fundraising so this facility could be constructed for the citizens of Hamilton. At this stage the Club has donated approximately $60,000 to the Trust and estimate the total could be $100,000 at the completion of the pool. v) Submission 09/0228: Stephen Hamilton Concerned about the Riverlea Industrial Zone and the continuing possibility that another ‘noxious or offensive’ company or individual could apply for consent to be established in the Riverlea Industrial Zone. Requests that Council expedite changes through the District Plan review. w) Submission 09/0332: Clive Kingsley-Smith Requests Hamilton City Council bring the timing of the Hydrotherapy Pool project forward. x) Submission 09/0167: Simon Woodbridge Submitter did not appear. y) Submission 09/0091: Gail Gilbert Tenants in Pensioner Housing require help with budgeting and general life skills and require a Welfare Officer to assist with their needs. Requests Age Concern be given funding for a Welfare Officer. z) Submission 09/0274: Sandra Rodgers Supports the following projects: • Infrastructure for growth cell to commence in 2009 • The construction of cycleways throughout the city • Minimising rates increases by offsetting them with increased charges

Do not support the following projects: • The redevelopment of Claudelands • Infrastructure to support the development of Peacockes Stage 1 • The decision not to fund Waiwhakareke Park, it should become an extension of the Zoo aa) Submission 09/0278: Ian Patton/Glaisdale Property Partnership Ltd Concerned at the timing of the expenditure in Growth area. Development Contributions are far too high. Major concerns about Hamilton City Council’s expectations to receive development contributions at the levels forecast. The projects are non descript.

No one has asked Mr Patton or any of his colleagues what they have planned for their long term plans. bb) Submission 09/0209: Avan Polo - Surf Life Saving - Northern Region Surf Life Saving Northern Region seek financial support of $25,000 plus GST from Council for 2009/10. Also seek an opportunity to discuss with Hamilton City Council the possibility of securing a three year funding agreement, which will enable better planning and resourcing on an ongoing basis.

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cc) Submission 09/0153: Grace Wilcock The proposed LTCCP does not mention the cost of Future Proof to ratepayers. Iwi to be involved in all Hamilton City Council projects, processes and decision-making, therefore it should not be necessary for the implementation of Future Proof. dd) Submission 09/0380: Geoffrey Raymond Elliott Suggests that the Hamilton City Council use debentures for raising money.

Hamilton City Council must work to lower the railway track at traffic congestion areas in the city. Mr Elliott also suggests that bus trips should be free for workers and students between 7am - 9am and 3pm - 6pm each working/school day. Free bus trips would greatly speed up the bus runs. ee) Submission 09/0355: Simon Webb - Boffa Miskell Ltd on behalf of Group Holdings and Chedworth Park Limited Would like to see the development of the Estate area in the near future. SAPs within the LTCP need to align with Future Proof and the Hamilton Urban Growth Strategy.

The submitter generally supports the following projects, subject to a number of provisions which could be included in the projects: • District Plan Review • Ruakura Structure Plan • Future Proof Implementation • Boundary Changes • Ruakura Road Upgrade • Ruakura Road • Ruakura Growth Cell • Northern Growth Corridor • Ruakura Stormwater • Ruakura Trunk Wastewater • Ruakura Trunk Watermains

Also that the Ruakura Structure Plan be brought forward to incorporate with the District Plan Review, and that the transportation and water management related projects be brought forward to 2010.

Concerned at the proposed amendments to the Development Contributions Policy, which would result in substantial increases in the cost of building and construction projects; particularly in relation to greenfield’s projects such as the Ruakura Estate. ff) Submission 09/0245: Rob Davidson & John Meekings - Cycle Action Waikato The following points were outlined: • Planning and design needs to be implemented through the 2009-2012 years of the LTCCP. • Supports the proposed Claudelands Bridge clip-on. • Requests that Hamilton City Council build the pedestrian/cycle clip-on prior to removing the existing shared-use of road path on Bridge. • Asks why Hamilton City Council is reluctant to provide a Bridge clip-on when it accepts the design for the Pukete Bridge clip-on. • Requests that the essential component of SAP 803 (cross-city connector) – the Whitiora Bridge clip-on be put into a separate funded SAP. Estimates that the clip-on would cost roughly between $1.1 million and $1.7 million.

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• Requests that the 10-year Access Hamilton targeted rate be reinstated back to its original (2005) level and used for the purpose it was set up for. • Requests that the Hamilton City Council, in conjunction with other Future Proof partner Councils, carry out a project feasibility report for three possible rail-trail routes. gg) Submission 09/0279: Paula Southgate & Bevan Dale - Environment Waikato The following points were outlined: • For city development to occur sustainably and efficiently, particularly with respect to infrastructure services. • Commitment of $28,000 for Enviroschools programme. • Ongoing gully restoration work. • Thanks Hamilton City Council for its contribution as a key project partner in the development of the RLTP. • Local commitment to road safety to complement regional partnership work. • Political Liaison Group. • Hamilton City Council’s LTCCP need to be consistent with Environment Waikato’s LTCCP. • Encourages Hamilton City Council to ensure that adequate resourcing is provided for Future Proof. • Sustainabiz Service. • Organics Project. hh) Submission 09/0210: Graham Derrick - Te Whanau Roopu & Aotearoa The intersection - Mardon Road and Herrick Way. There is a statutory and mandatory safety requirement for the above intersection, these are not met. The submitter would like this fixed. ii) Submission 09/0110: Martin Toop Hamilton City Council should be indicating in its 10-year plan how the challenges of climate change will be met. Public understanding of CO² costs needs to be extended. Major links with Adelaide should be made as soon as possible. World food production changes will be impacting on South Australia and this will lead to an exchange of city agricultural experts.

Feels that there are other ways to spend $46 million for visitor attractions other than on an events centre. Questions the possible returns for the project. $1 million per year spending on cycleways is not enough over the 10-year period. There are no cycle stands at Lyndon Court, Chartwell. Need to get people off the buses and onto their bikes. jj) Submission 09/0272: Joe Beaglehole Submitter did not appear. kk) Submission 09 0174: Dorothy Wakeling Requests that Hamilton City Council include a ten year commitment to public art funding in its LTCCP. Putting money back into the city centre in the form of Public Art will help with other things in the City centre.

The Extraordinary Council Meeting was declared closed at 4.50pm.

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