June Packet with Page Numbers

COMMISSION FOR REHABILITATION SERVICES

Commissioners Theresa Flannery, Wes Hilliard and Jace Wolfe

Regular Meeting

June 14, 2021

3535 NW 58th Street OKC, OK

Empowering Oklahomans with Disabilities State of Oklahoma Commission for Rehabilitation Services June 14, 2021 10:30 a.m.

Oklahoma Department of Rehabilitation Services 3535 NW 58th Street 2nd floor Conference room Oklahoma City, OK 73112

Wes Hilliard, Commission Chair Theresa Flannery, Commission Vice-chair Jace Wolfe, Commission Member

1. Call to Order and Roll Call Wes Hilliard, Chair

2. Statement of Compliance with Open Meeting Commission Assistant Act

3 Public Comments. (Under Oklahoma Open Public Audience Meeting Laws, the Oklahoma Commission for Rehabilitation Services cannot respond to or discuss any public comment not on today’s agenda.)

REPORTS PAGE #

4. Presentation of Longevity Certificates Wes Hilliard Chair

5. Presentation of Certificates of Appreciation. Melinda Fruendt Executive Director

6. Executive Director’s report with possible Melinda Fruendt 2 Commission discussion. The report includes Executive Director Executive Director’s participation in meetings; submission of the RSA-911 PY 2020-Q3 report; updates on Process Improvement including AWARE, Case Review and Program Standards. Her report includes the current Legislation Report.

7. Priority Group Updates with possible Tracy Brigham Commission discussion. Report includes status Administrator of of all Priority Groups I, II and III. Services for the Blind and Visually Impaired 8. Financial report with possible Commission Kevin Statham 11 discussion, FY 2021 as of April 30, 2021. Chief Financial Officer

9. Personnel Activity report with possible Tom Patt 19 Commission discussion, as of May 31, 2021. The Director activity report has current FTE status. Human Resource

10. Vocational Rehabilitation Services Report with Mark Kinnison 26 possible Commission discussion. This report Administrator includes a report on Transition Services by Vocational Renee Briscoe, the Manager. The report also Rehabilitation includes updates on the Business services Team; services provided by VR Staff; relocation of some offices; audit with SSA; division statistics; and Assistive Technology.

11. Oklahoma School for the Deaf report with Chris Dvorak 29 possible Commission discussion. The report will Superintendent include information on deaf teacher certification; retirements at the school; Robotics Champions; work with Policy Development and Program Standards Division; OSD Foundation Golf Tournament; Staff awards; end of year events and summer camp.

ACTION ITEMS

12. Review and discussion with possible vote for Wes Hilliard 32 approval of the May 10, 2021 Commission for Chair Rehabilitation Services regular meeting minutes.

13. Review and discussion with possible vote for Kevin Statham 37 approval for FY2022 Expenditure Limits and FTE Chief Financial Budgetary Limit and FY2023 – FY 2030 Capital Officer Outlay Requests.

14. Review and discussion with possible vote for Rita Echelle 48 approval of the April 2021 donations to the Superintendent Oklahoma School for the Blind.

15. New Business (“Any matter not known about or Wes Hilliard which could not have been reasonably foreseen Chair prior to the time of posting.” 25 O.S. § 311). 16. Announcements Wes Hilliard Next Meeting: Chair June 14, 2021 at 10:30 3535 NW 58th Street 2nd Floor Oklahoma City, OK 73112 This will be an in-person meeting

17. Adjournment Wes Hilliard Chair

Page 1 Oklahoma Department of Rehabilitation Services EXECUTIVE DIRECTOR REPORT June 14, 2021

Executive May 11 - ASPIRE meeting.

May 17 – DRS Executive Team meeting; the week of May 17 – CFO hosted Budget Appropriations meetings with division administrators and superintendents.

May 19 – OSD Graduation.

May 20 – OSB Graduation.

May 21 – Oklahoma Commission on Children and Youth (OCCY) meeting; Workforce System Oversight Committee meeting.

May 24 – 31 – Director on Annual Leave.

June 2 – Quarterly Assistive Technology/Accessible and Educational Materials meeting.

June 8 – Cabinet Secretary Workforce Technology meeting.

June 9 – Hosted the Special Populations Committee meeting of The Force.

June 10 – WIOA Core Partners meeting.

Process Improvement – Lyuda Polyun Federal Reporting RSA-911 PY 2020-Q3 was submitted before May 15th deadline.

AWARE The AWARE Team finished data error corrections for the RSA-911 PY 2020-Q3 report and it was submitted this month.

Conducted an Attachment Q&A follow up training and developed an Attachment Guide to assist field staff.

In the process of forming an advisory group to consider suggested refinements to the Attachment protocol, to help streamline the process going forward now that the Knowledgelake migration is complete.

Continue to work with the Training Unit to develop new training materials for use when we become hosted by Alliance, which will be in the near future.

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Case Review The QA team is currently working on the May audit. 306 cases qualified for auditing, 239 were closed unsuccessfully, and 67 were closed rehabilitated.

The quarterly FC/QA meeting was held on 5.19.21. Jonathan Cook was also in attendance to inform the QA team of how training was being conducted to address audit findings. o Review of the special transition audit results. o Discussion of new data validity questions being added to the QA instrument o Agreement concerning what date the field staff should use to meet data requirements for date matching on MSG and Credential Attainment. . Field Coordinator’s will inform the field staff of the decision.

QA Team identified training for the field staff concerning supplemental wage verification for individuals that obtain a self-employment outcome. Reference to Technical Assistance Circular RSA TAC 10-4 dated 6.1.2017 concerning the use of supplemental wage information when appropriate to assist in carrying out performance accountability requirements under the WIOA.

Program Standards, Statistical Research The three Needs Assessment Zoom focus groups were held as planned and the research staff are working on a summary for agency management.

The parent surveys were created for OSB and OSD and the links were provided to the Superintendents for distribution.

The research team are working with the OLBPH staff on their bi-annual patron satisfaction survey.

The staff have begun training on Microsoft Power BI.

The results of the Client Covid-19 survey were presented to the ORC council at the quarterly meeting on May 20th.

Legislative – Kevin Nelson BUDGET – On Thursday, May 13th, the legislature and the Governor jointly announced an $8.3 billion state budget for the forthcoming fiscal year, FY-22, that included tax cuts and deposit to the State’s savings account of over $800 million, for an overall budget increase of 7.62% from the current year. Under the general appropriations bill, HB 2900, education and health care lead the way with appropriations to the State Department of Education of $3.2 billion, a 5.72 percent increase. The Healthcare Authority got an additional $194.3 million, or 19.43%, the bulk of which went to fund Medicaid expansion. The remaining major increases

Page 3 went to tax relief, including restoration of the refundability of the earned income tax credit and significant reductions in income tax rates.

In Human Services, the budget was more conservative: Department of Human Services 0.53% Office of Juvenile Affairs 1.62% Department of Rehabilitative Services 0.00% Commission on Children and Youth 9.32% Office of Disability Concerns 8.58%

There was no limits bill this year. We have reached out on any expectations on funding, particularly relating to the OSD capital funds.

LEGISLATION –Sine Die was the 27th, with a flurry of bills passing. First and foremost were the redistricting bills (SB 1066 and HB 1198) setting the state legislative districts beginning 2022's legislative elections. Significantly, they were not able to set the congressional districts due to delays on in Federal census information needed to accomplish this. As such, it is expected that the legislature will have to come back into session in September or October to remedy this. Three bills were added to our watch list. First, was HB 2900, the general appropriations bill discussed above. There may be a snag as it contemplated implementation of the Governor’s Medicaid Managed Care plan, which was struck down by the Supreme Court. The Oklahoma Supreme Court ruled against the Oklahoma Health Care Authority's (OHCA) impending transition to a third-party managed care system, finding the agency created the new program without legislative authority. This may become an additional subject of the special session. Another budget bill, SB1044, by Sen. Chuck Hall, Sen. Roger Thompson, Rep. Kevin Wallace, and Rep. Kyle Hilbert, transferred the responsibility to establish a program to broaden the availability of support service providers (SSPs) in the deaf-blind community to the Department of Human Services from the Department of Rehabilitation Services. The original bill, passed in 2018 as the “Jeri Cooper Act”, allowed grants to SSPs up to $300,000, subject to funding. DRS did not receive this funding prior to SB 1044, but it is funded for DHS at $250,000 for this coming fiscal year. Third, HJR1046, by Rep. Tom Gann, and Sen. Julie Daniels, approves proposed permanent administrative rules of Oklahoma state agencies filed on or before April 1, 2021, including those for DRS. This is the first time in many years that the legislature has approved agency rules. Surprisingly enough, though, the Governor has not signed it as of this report. If he does not, it becomes his responsibility to approve or reject agency rules. He has until June 11 to act on it. If he does not, it is pocket vetoed and the Governor will have to either approve or reject the rules by July 17th. Unfortunately, HB2644, extending virtual meetings to March 31, 2024 was not heard before Sine Die. There is still support for virtual meeting changes on the Senate side. In an article from ECapitol, Treat said he had hoped the Legislature would consider a bill that would modernize the Open Meetings Act and would include new language regarding virtual meetings. He believes the Open Meetings Act needs to be modernized, particularly after public bodies were given the opportunity to utilize them during the state of emergency, and the public response seemed positive. "We

Page 4 must get more public transparency. We must get more involvement. We need to modernize," Treat said. At the same time, he noted, "You don't want to take away the face-to-face and the personal interaction and having to stand before members of the press like yourselves. But there's a way that we can do things better." So there is hope for next year.

Page 5 Watch List Bill Portfolio 10 Bills On Report

HB1146 Paraphrase: HB1146, by Rep. Mike Osburn, R-Edmond and Sen. Greg Treat,

R-Oklahoma City, places all state employee positions under the administration of the Human Capital Management Division of the Office of Management and Enterprise Services effective January 1, 2022, except those employed by the Governor, Lt. Governor, Speaker of the House, or President Pro Tempore of the Senate, as well as elected officials, political appointees, and up to 5 percent of an agency's executive management. It directs the Human Capital Management Division to establish and maintain a dispute resolution system for state agencies and employees, to promulgate rules necessary to perform duties required by the act, receive and act on complaints arising from disciplinary actions by state employees, use administrative law judges as independent contractors, submit quarterly reports on workload statistics to the Legislature, and create and administer a confidential whistleblower program. It sunsets the existing Oklahoma Merit Protection Commission on December 31, 2022. (Amended by House) Effective Date: 01/01/2022 Emergency: No Status: Governor Action - Signed Status Date: 04/26/2021

HB2178 Paraphrase: HB2178, by Rep. Kyle Hilbert, R-Depew and Sen. John Michael

Montgomery, R-Lawton, provides a tax deduction beginning after Dec. 30, 2020, for contributions to accounts established pursuant to the Achieving a Better Life Experience Program not exceeding $10,000 for an individual taxpayer and $20,000 for taxpayers filing a joint return, the deduction carried over for up to 5 years. (Amended by House, Amended by Senate) Effective Date: 11/01/2021 Emergency: No Status: Governor Action - Signed Status Date: 05/07/2021

HB2329 Paraphrase: HB2329, by Rep. Mark Lawson, R-Sapulpa and Sen. Frank

Simpson, R-Springer, allows the State Board of Education to grant an exception to the requirements for all certification examinations for teacher candidates who are deaf. It allows the Board to promulgate rules and other requirements as necessary to grant the exceptions. (Emergency Measure) Effective Date: 07/01/2021 Emergency: Yes Status: Governor Action - Signed Status Date: 04/21/2021

HB2644 Paraphrase: HB2644, by Rep. Jon Echols, R-Oklahoma City and Sen.

Kimberly David, R-Porter, allows a public body to hold meetings by teleconference until March 31, 2024. (Amended by House, Amended by Senate, Stricken Title, Emergency Measure, Committee Substitute) Effective Date: / / Emergency: Yes Status: Died in Conference Status Date: 05/27/2021

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HB2900 Paraphrase: HB2900, by Rep. Kevin Wallace, R-Wellston, Rep. Kyle Hilbert,

R-Depew, Sen. Chuck Hall, R-Perry, and Sen. Roger Thompson, R-Okemah, makes general appropriations to executive, legislative and judicial agencies. (Appropriation Bill) Effective Date: 07/01/2021 Emergency: No Status: Governor Action - Signed Status Date: 05/24/2021

HJR1046 Paraphrase: HJR1046, by Rep. Tom Gann, R-Inola and Sen. Julie Daniels, R-

Bartlesville, approves all proposed permanent administrative rules of Oklahoma state agencies filed on or before April 1, 2021, except for Oklahoma Tourism and Recreation Department, OAC 725:30-4-4, which relates to weapons in state parks; Oklahoma Insurance Department, OAC 365:25-29-8, regarding requirements for pharmacy benefit managers (PBM) to file certain financial statements with the Commissioner; Oklahoma State Department of Education, OAC 210:15-3-173, concerning information literacy; and Oklahoma Department of Wildlife Conservation; 800:10-1-7, concerning duties of investigators and division chiefs concerning citizen complaints regarding employee actions; 800:15-1-1, 800:15-1-2, 800:15-1-3, 800:15-1-4 and 800:15-1-5, regarding commercial turtle harvests. Effective Date: / / Emergency: No Status: Sent to Governor Status Date: 05/26/2021

SB0075 Paraphrase: SB0075, by Sen. Frank Simpson, R-Springer and Rep. Tammy

Townley, R-Ardmore, exempts the Social Security Disability Determination Services Division of the Department of Rehabilitation Services from the requirement that state agencies obtain an information security risk assessment to identify vulnerabilities associated with the information system. Effective Date: 11/01/2021 Emergency: No Status: Governor Action - Signed Status Date: 04/15/2021

SB0096 Paraphrase: SB0096, by Sen. Chuck Hall, R-Perry and Rep. Marcus

McEntire, R-Duncan, grants a person who is or has been a patient of a doctor, hospital, or other medical institution access to their medical bills. It increases the base fee for medical bills and other records to $20 from $10 and requires the base fee be charged regardless of whether any records related to the request are located. It requires a $15 fee be charged if a certification or an affidavit by the provider regarding the authenticity of the medical records or bills is requested. It provides if an x-ray, other photograph or image is provided on a CD/DVD or other electronic media, the fee will be $20 per CD/DVD or other electronic media. (Amended by Senate) Effective Date: 11/01/2021 Emergency: No Status: Governor Action - Signed Status Date: 04/26/2021

Page 7

SB1031 Paraphrase: SB1031, by Sen. Greg Treat, R-Oklahoma City and Rep. Jon

Echols, R-Oklahoma City, reinstates the temporary amendments to the Open Meetings Act to permit fully virtual meetings until Feb. 15, 2022, or until 30 days after the governor's COVID-19 state of emergency ends, whichever comes first. It also requires any documents or other materials provided to members of the public body or shared electronically between members of the public body during a meeting utilizing teleconferencing or videoconferencing be immediately available to the public on the website of the public body if the public body maintains a website. It requires a public body that gives public notice of a meeting for which there will be a videoconference option not modify the method of meeting described in the notice prior to the meeting and conduct the meeting according to the methods described in the notice. The bill requires a code or password be included in the public notice if a code or password is required to access the videoconference meeting. (Amended by Senate, Emergency Measure) Effective Date: 02/10/2021 Emergency: Yes Status: Governor Action - Signed Status Date: 02/10/2021

SB1044 Paraphrase: SB1044, by Sen. Chuck Hall, R-Perry, Sen. Roger Thompson, R-

Okemah, Rep. Kevin Wallace, R-Wellston, and Rep. Kyle Hilbert, R-Depew, transfers the responsibility to establish a program to broaden the availability of support service providers (SSPs) in the deaf-blind community to the Department of Human Services from the Department of Rehabilitation Services. It reduces the total grants to SSPs to $250,000 from $300,000. (Appropriation Bill, Emergency Measure) Effective Date: 07/01/2021 Emergency: Yes Status: Governor Action - Signed Status Date: 05/24/2021

Page 8 Commission Bill Portfolio 3 Bills On Report

HB2644 Paraphrase: HB2644, by Rep. Jon Echols, R-Oklahoma City and Sen.

SB0403 Paraphrase: SB0403, by Sen. Brenda Stanley, R-Midwest City and Rep.

Robert Manger, R-Oklahoma City, makes it unlawful for any person, alone or in concert with others and without authorization, to willfully disturb, interfere or disrupt business of any political subdivision, which includes publicly posted meetings, or any political subdivision. (Amended by Senate, Emergency Measure) Effective Date: 04/21/2021 Emergency: Yes Status: Governor Action - Signed Status Date: 04/21/2021

SB1031 Paraphrase: SB1031, by Sen. Greg Treat, R-Oklahoma City and Rep. Jon

Respectfully submitted by Melinda Fruendt, Executive Director

Page 9

Page 10 Department of Rehabilitation Services Financial Status Report FY 21 As of April 30 , 2021 All Programs Agency Summary % of Total % Budget Budget Expenditures Expended Encumbrances % Used Personnel 82,373,230.00 51.0% 60,158,417.56 73.0% 21,483,002.72 99.1% Travel 1,005,074.00 0.6% 196,226.79 19.5% 46,265.30 24.1% General Operating 28,015,049.13 17.4% 11,275,753.37 40.2% 10,822,686.59 78.9% Office Furniture & Equipment 2,396,937.81 1.5% 674,810.88 28.2% 691,216.53 57.0% Client / General Assistance 38,238,249.00 23.7% 19,747,691.38 51.6% 15,969,116.07 93.4% Indirect Cost 9,373,875.00 5.8% 6,820,950.79 72.8% 2,552,924.21 100.0% Total 161,402,414.94 100.0% 98,873,850.77 61.3% 51,565,211.42 93.2% Page 11

5/14/2021 FY 21 1 of 7 Department of Rehabilitation Services Financial Status Report FY 21 As of April 30 , 2021 All Programs Vocational Rehabilitation and Services for the Blind and Visually Impaired

% of Total % Budget Budget Expenditures Expended Encumbrances % Used Personnel 25,028,962.00 35.8% 17,781,683.21 71.0% 7,221,412.42 99.9% Travel 753,200.00 1.1% 155,797.59 20.7% 0.00 20.7% General Operating 10,250,277.00 14.7% 5,033,899.02 49.1% 5,146,484.21 99.3% Office Furniture & Equipment 1,015,594.00 1.5% 140,942.88 13.9% 67,568.69 20.5% Client / General Assistance 29,027,270.00 41.5% 14,549,104.64 50.1% 12,052,336.48 91.6% Indirect Cost 3,835,189.00 5.5% 2,610,965.17 68.1% 1,224,223.83 100.0% Total 69,910,492.00 100.0% 40,272,392.51 57.6% 25,712,025.63 94.4% Vocational Rehabilitation Grant

% of Total % Budget Budget Expenditures Expended Encumbrances % Used Personnel 22,322,425.00 34.5% 15,909,270.20 71.3% 6,394,153.44 99.9% Travel 732,200.00 1.1% 147,877.87 20.2% 0.00 20.2% General Operating 9,369,298.00 14.5% 4,580,667.84 48.9% 4,839,438.96 100.5% Office Furniture & Equipment 825,450.00 1.3% 67,515.26 8.2% 41,072.69 13.2% Client / General Assistance 27,916,667.00 43.1% 14,212,447.89 50.9% 11,681,175.40 92.8% Indirect Cost 3,548,140.00 5.5% 2,393,103.90 67.4% 1,155,036.10 100.0% Total 64,714,180.00 100.0% 37,310,882.96 57.7% 24,110,876.59 94.9% Page 12

5/14/2021 FY 21 2 of 7 Department of Rehabilitation Services Financial Status Report FY 21 As of April 30 , 2021 All Programs Oklahoma School for the Blind

% of Total % Budget Budget Expenditures Expended Encumbrances % Used Personnel 6,376,484.00 66.7% 4,920,586.93 77.2% 1,221,616.62 96.3% Travel 53,000.00 0.6% 8,038.37 15.2% 0.00 15.2% General Operating 2,087,744.59 21.8% 923,231.97 44.2% 771,859.89 81.2% Office Furniture & Equipment 326,638.81 3.4% 162,420.65 49.7% 89,633.55 77.2% Client / General Assistance 73,000.00 0.8% 19,738.68 27.0% 0.00 27.0% Indirect Cost 642,964.00 6.7% 481,269.69 74.9% 161,694.31 100.0% Total 9,559,831.40 100.0% 6,515,286.29 68.2% 2,244,804.37 91.6% Page 13

5/14/2021 FY 21 3 of 7 Department of Rehabilitation Services Financial Status Report FY 21 As of April 30 , 2021 All Programs Oklahoma School for the Deaf

% of Total % Budget Budget Expenditures Expended Encumbrances % Used Personnel 7,819,120.00 46.9% 5,939,157.72 76.0% 1,782,180.91 98.7% Travel 40,974.00 0.2% 9,455.21 23.1% 288.00 23.8% General Operating 6,746,657.54 40.5% 929,191.26 13.8% 1,607,460.78 37.6% Office Furniture & Equipment 939,459.00 5.6% 307,720.85 32.8% 532,135.27 89.4% Client / General Assistance 323,979.00 1.9% 172,431.16 53.2% 109,196.49 86.9% Indirect Cost 791,297.00 4.7% 600,534.66 75.9% 190,762.34 100.0% Total 16,661,486.54 100.0% 7,958,490.86 47.8% 4,222,023.79 73.1% Page 14

5/14/2021 FY 21 4 of 7 Department of Rehabilitation Services Financial Status Report FY 21 As of April 30 , 2021 All Programs Disability Determination Services

% of Total % Budget Budget Expenditures Expended Encumbrances % Used Personnel 36,322,769.00 65.6% 26,214,962.16 72.2% 9,780,487.36 99.1% Travel 104,900.00 0.2% 13,198.40 12.6% 45,977.30 56.4% General Operating 5,968,090.00 10.8% 2,849,829.14 47.8% 2,137,330.29 83.6% Office Furniture & Equipment 59,432.00 0.1% 28,804.14 48.5% 1,879.02 51.6% Client / General Assistance 8,814,000.00 15.9% 5,006,416.90 56.8% 3,807,583.10 100.0% Indirect Cost 4,098,309.00 7.4% 3,123,997.91 76.2% 974,311.09 100.0% Total 55,367,500.00 100.0% 37,237,208.65 67.3% 16,747,568.16 97.5% Page 15

5/14/2021 FY 21 5 of 7 Department of Rehabilitation Services Financial Status Report FY 21 As of April 30 , 2021 All Programs DRS Support Services

% of Total % Budget Budget Expenditures Expended Encumbrances % Used Personnel 6,825,895.00 68.9% 5,302,027.54 77.7% 1,477,305.41 99.3% Travel 53,000.00 0.5% 9,737.22 18.4% 0.00 18.4% General Operating 2,962,280.00 29.9% 1,539,601.98 52.0% 1,159,551.42 91.1% Office Furniture & Equipment 55,814.00 0.6% 34,922.36 62.6% 0.00 62.6% Client / General Assistance 0.00 0.0% 0.00 0.0% 0.00 0.0% Indirect Cost 6,116.00 0.1% 4,183.36 68.4% 1,932.64 100.0% Total 9,903,105.00 100.0% 6,890,472.46 69.6% 2,638,789.47 96.2% Page 16

5/14/2021 FY 21 6 of 7 Department of Rehabilitation Services Financial Status Report FY 21 As of April 30 , 2021

Personnel Salary Expense Insurance Premium -Health-Life, etc FICA-Retirement Contributions Travel Travel - Agency Direct Travel - Reimbursements General Operating AFP Encumberances Bond Indebtness and Expenses Buildings-Purchase, Construction and Renovation General Operating Inter/Intre Agency Payment for Personal Services Maintenance & Repair Miscellaneous Administration Fee Professional Services Production, Safety, Security Refunds, Indemnities, Restitution Rent Expense Scholarships, Tuition and Other Incentive-Type Payments Shop Expense Specialized Supplies & Materials Office Furniture & Equipment Library Equipment & Resources Office Furniture & Equipment Client / General Assistance Social Service and Assistance Payments Indirect Cost Page 17

5/14/2021 FY 21 7 of 7

Page 18 PERSONNEL ACTIVITY REPORT AS OF MAY 31, 2021 FILLED AND VACANT POSITIONS Personnel Activity = 8 vacant positions filled / 79 positions in Announcement or Selection Process

Division Title/PIN Date Vacated Location Begin date End date Ann. # Action/Incumbent Date Filled Disability Determination Specialist DDS / 1116 09/03/2020 DDS 05/18/2021 05/24/2021 21-078 No applicants Disability Determination Specialist DDS / 0203 11/01/2020 DDS 04/12/2021 04/16/2021 21-061 Ellen Young 05/10/2021 Disability Determination Specialist DDS / 0189 11/01/2020 DDS 04/05/2021 04/09/2021 21-058 Jesse Glasgow 05/03/2021 12/01/2020 New PIN 05/01/2018 05/29/2020 02/26/2020 06/03/2017 08/09/2019 09/01/2018 07/06/2016 02/03/2017 03/02/2021 03/17/2021 01/01/2021 08/06/2020 12/01/2020 01/01/2021 05/03/2020 08/15/2020 01/16/2021 01/09/2021 12/01/2020 11/04/2020 New PIN

Page 04/30/2015 Disability Determination Specialist New PIN

19 DDS / 33 PINS New PIN New PIN New PIN New PIN New PIN New PIN New PIN New PIN DDS Administrative Technician / 0222 10/01/2020 DDS 02/03/2021 02/10/2021 21-045 Robert Ellis 05/01/2021 Administrative Programs Officer / Applicant list sent DDS 0685 08/02/2016 DDS 02/10/2021 20/17/2021 21-048 02/19/2021 Administrative Programs Officer / MSD 1082 03/01/2021 MSD 03/10/2021 03/23/2021 21-052 Amber Mihm 05/03/2021 MSD Administrative Assistant / 0858 12/05/2020 MSD-CDS 03/03/2021 03/16/2021 21-038.1 Diamond Herring 05/03/2021 OSB Teacher / 0631 07/31/2021 OSB 04/22/2021 Continuous 21-070 Currently Open Transportation Officer/Student OSB Aide / 1084 04/29/2021 OSB 04/16/2021 Continuous 21-064 Logan Billy 05/09/2021 OSB Food Service Manager / 0678 06/01/2021 OSB 05/20/2021 Continuous 21-053.1 Currently Open OSD Administrative Assistant / 0088 08/25/2020 OSD 04/19/2021 04/23/2021 21-057.1 Wendell Bowen 05/01/2021 07/31/2021 07/31/2021 OSD Teacher / 0192, 0054, 0089 07/31/2021 OSD 02/09/2021 Continuous 21-046 Currently Open Applicant list sent OSD Teaching Assistant / 0648 02/27/2021 OSD 02/29/2021 02/23/2021 21-047 02/26/2021 11/01/2020 OSD Direct Care Specialist / 0877,0115 09/01/2020 OSD 03/03/2021 03/16/2021 21-025.2 Shane Nevins 05/02/2021 Applicant list sent OSD Teaching Assistant / 0060 08/01/2013 OSD 08/25/2020 08/31/2020 21-002.1 09/02/2020 OSD Counselor I / 0247 08/14/2017 OSD 07/22/2020 Continuous 21-003 Currently Open Vocational Rehabilitation Applicant list sent VR Specialist / 0507 05/01/2021 VR19 – OKC 05/05/2021 05/10/2021 21-077 05/12/2021 Vocational Rehabilitation VR04 - Applicant list sent VR Specialist / 0574 05/01/2021 Bartlesville 05/05/2021 05/10/2021 21-076 05/12/2021 VR Programs Manager / 0101 08/01/2021 VR 05/25/2021 Continuous 21-081 Currently Open Vocational Rehabilitation VR Specialist / 1190 03/27/2021 VR08 – Enid 04/28/2021 05/25/2021 21-073 Currently Open Vocational Rehabilitation

Page VR Specialist / 0831 04/15/2021 VR08 – Enid 04/28/2021 Continuous 21-072 Currently Open VR Rehabilitation Technician / 0699 06/08/2020 VR63 – Alva 04/28/2021 05/18/2021 21-071 Currently Open 20 Vocational Rehabilitation VR06 – VR Specialist / 0764 03/06/2021 Duncan 05/20/2021 Continuous 21-069.1 Currently Open VR82 – VR Secretary / 0086 05/01/2021 Tulsa 04/20/2021 Continuous 21-067 Currently Open VR Rehabilitation Technician / 0653 09/01/2020 VR02 – Altus 04/19/2021 05/03/2021 21-066 Currently Open Programs Field Representative / VR 1211 09/18/2020 Statewide 04/19/2021 05/18/2021 21-065 Currently Open Vocational Rehabilitation VR Specialist / 0776 04/01/2021 VR86 – Ada 04/14/2021 Continuous 21-063 Currently Open Vocational Rehabilitation VR Specialist / 0443 04/03/2021 VR47 – OKC 04/14/2021 Continuous 21-062 Currently Open VR66 – VR Rehabilitation Technician / 1050 10/19/2019 Tulsa 04/09/2021 Continuous 21-060 Currently Open VR Rehabilitation Technician / 0783 02/01/2020 VR23 – OKC 04/09/2021 Continuous 21-059 Currently Open Vocational Rehabilitation VR12 – VR Specialist / 0478 03/01/2021 Lawton 04/02/2021 Continuous 21-056 Currently Open Vocational Rehabilitation VR80 – VR Specialist / 0516 08/01/2019 Tulsa 03/22/2021 Continuous 21-054 Currently Open Vocational Rehabilitation VR Specialist / 0750 02/01/2021 VR19 – OKC 02/16/2021 Continuous 21-049 Currently Open Vocational Rehabilitation VR67 – VR Specialist / 0567 09/01/2020 Tulsa 12/22/2020 Continuous 21-028.1 Currently Open Vocational Rehabilitation VR Specialist / 0255 11/13/2020 VR23 – OKC 11/24/2020 Continuous 21-030 Currently Open Vocational Rehabilitation 07/22/2020 VR07 – VR Specialist / 0194, 1077 10/01/2019 Durant 08/24/2020 Continuous 21-006.1 Currently Open Vocational Rehabilitation VR18 – Applicant List Sent VR Specialist / 0627 07/08/2020 Muskogee 09/15/2020 10/13/2020 21-007.1 10/16/2020 Business Services Coordinator, SBVI 6455 / 1170 08/01/2021 TBD 05/20/2021 Continuous 21-079 Currently Open Vocational Rehabilitation SBVI 69 – SBVI Specialist / 0669 05/29/2021 Weatherford 05/20/2021 Continuous 21-080 Currently Open SBVI 64 – SBVI Job Placement Specialist / 1067 08/04/2020 Tulsa 04/30/2021 05/13/2021 21-075 Currently Open Administrative Programs Officer / SBVI 72 – SBVI 0009 01/01/2021 OKC 04/29/2021 05/12/2021 21-074 Currently Open

Page SBVI 64 – SBVI Rehabilitation Technician / 0711 04/07/2021 Tulsa 04/20/2021 05/03/2021 21-068 Currently Open 21 Rehabilitation of the Blind SBVI 58 – SBVI Specialist / 0175 02/01/2021 Ada 02/01/2021 03/03/2021 21-043 Currently Open Vocational Rehabilitation SBVI 84 – SBVI Specialist / 0709 01/01/2021 McAlester 02/01/2021 Continuous 21-037.1 Currently Open Assistive Technology Specialist / SBVI 58 – SBVI 1112 07/01/2020 Ada 01/29/2021 Continuous 21-041 Currently Open Rehabilitation of the Blind SBVI 91 - SBVI Specialist / 0218 09/01/2020 Tulsa 01/29/2021 Continuous 21-042 Currently Open SBVI 33 – SBVI Business Manager / 0785 02/01/2020 BEP 08/04/2020 Continuous 21-009 Currently Open Vending Operations Manager / SBVI 33 – SBVI 1486 05/28/2020 BEP 08/14/2020 Continuous 21-012 Currently Open Vending Machine Technician / SBVI 33 – SBVI 0167 02/20/2020 BEP 08/31/2020 Continuous 21-014 Currently Open Vending Facility Business SBVI 33 – SBVI Consultant / 0134 11/23/2019 OKC BEP 12/10/2019 Continuous 20-064 Currently Open Waiting for E-List = Waiting to receive electronic applicant log from HCM. Pending Approval= Waiting for unclassified appointments to be approved by director and cabinet secretary to establish NOTE: an effective date

Page 22 RESIGNATIONS/RETIREMENTS/SEPARATIONS = 7

As of May 31, 2021

SUPPORT SERVICES DIVISION (Executive/MSD/FSD) None

DIVISION OF VOCATIONAL REHABILITATION Retirement = 1 1 = 29 years 7 months

SERVICES FOR THE BLIND AND VISUALLY IMPAIRED DIVISION Resignation = 1 1 = 9 months

OKLAHOMA SCHOOL FOR THE BLIND None

OKLAHOMA SCHOOL FOR THE DEAF Resignation = 2 1 = 2 years 4 months 1 = 3 years 6 months

Discharge = 1 1 = 6 months

DISABILITY DETERMINATION SERVICES Resignation = 2 1 = 5 months 1 = 5 months Page 23 CURRENT FTE STATUS FY 2021

FTE as of May 31, 2021

DIVISION BUDGETED FTE FILLED PENDING EXEMPT TOTAL FILLED PLUS PENDING FTE MINUS EXEMPT FTE Support Services (Executive/MSD/FSD) 75.1 73.00 0.00 (1.00) 72.00 Vocational Rehabilitation 237.8 207.00 22.00 (4.00) 225.00 Services for the Blind and Visually Impaired 113.5 94.00 13.00 (3.00) 104.00 VR/SBVI-DP 2.00 2.00 0.00 (0.00) 2.00 Oklahoma School for the Blind 99.0 92.00 2.00 0.00 94.00 Oklahoma School for the Deaf 129.3 114.00 7.00 0.00 121.00

Total (NON-EXEMPT) 656.7 582.00 44.00 (8.00) 618.00

Disability Determination Services (EXEMPT) 394.3 357.00 35.00 (378.3) 392.00

TOTAL NON-EXEMPT & EXEMPT 1051.0 939.00 79.00 (386.3) 1010.00

FY 21 Budgetary Limit = 1255

* Authorized agency FTE limit does not include Executive Fellow and SWIP appointments

ROUTING TO: Melinda Fruendt, Director Kevin Statham, Chief Financial Officer Randy Weaver, Chief of Operations Tom Patt, Human Resources Program Director Dana Tallon, Public Information Manager II Carol Brown, Executive Assistant Page Rosemarie Chitwood, Secretary V Brett Jones, Public Information Officer III 24

Page 25 Page 26 Page 27

Page 28 Oklahoma School for the Deaf DRS Commission Report June 14, 2021 Chris Dvorak, Superintendent

HB 2329 Deaf Teacher Certification Governor Stitt signed into statute the bill authored by the DRS-OSD team that provides for an alternative pathway to teacher certification for degree holding deaf individuals aspiring to become classroom teachers in lieu of English-based teacher certification examinations. Special thanks to Kevin Nelson (DRS), Sharon Baker (Univ. of Tulsa & OSD),Glenna Cooper (Oklahoma Association of the Deaf), Senator Frank Simpson, Rep. Mark Lawson, and Speaker of the House Charles McCall.

Teacher Retirement Five teachers retired at the conclusion of this school year. Their combined years of service at OSD equals 101. Lawson Pair (28), Debbie Patton (6), Lesa Price (29), Darla Skinner (6), and Candy Tumblson (32). Their contribution to the lives of so many Deaf and hard of hearing children is immeasurable.

Robotics Champions Jarven Reininger and Russell Fewel, OSD 7th graders, competed in the 2nd Annual NRSC National VEX IQ Robotics Tournament for the Deaf and Hard of Hearing. Under the team name OSD Thunderbolts they competed against top teams across the United States. They worked together to earn a championship win in the Teamwork Competition. Kym Vance is the Robotics Team coach and Kelsey Jones is the assistant coach. They worked hard to prepare students for a tough competition.

Ongoing Projects OSD is now utilizing DRS resources with Tableau software (Barret Waltz) for map-based statewide services data, and parent satisfaction survey creation with Tiffany Davis.

OSD Foundation Golf Tournament The OSD Foundation raised in excess of $17,000 on Monday, May 3rd at the 2nd Annual OSD Foundation Golf Tournament at Dornick Hills in Ardmore. The OSD Foundation provides funding for student post-secondary scholarships, Teacher of the Year and Employee of the Year monetary awards, teacher grants, and sponsors various student and staff related activities.

Page 29 2020-2021 Staff Awards Teacher of the Year - Kym Vance Kym is a middle school math teacher and coaches girls basketball and the national champion middle school and high school OSD Robotics Team.

Employee of the Year - Kara Floyd Kara is the ASL Specialist at OSD. She oversees the language development of OSD staff, new students, and the “international” community ASL courses. Kara is also the OSD Student Ambassador sponsor.

End of Year Events ● DHHTC High School Panel - May 6

● Prom - May 11

● Graduation - May 19 ○ Valedictorian Brian Chavez, Tuttle ○ Salutatorian Shealee Junger, Tulsa

Summer Camp ● June 6-11-High School ● June 13-16-Elementary

Page 30

Page 31 Oklahoma Commission for Rehabilitation Services Department of Rehabilitation Services Videoconferencing Commission Minutes May 10, 2021

Wes Hilliard, Commission Chair Theresa Flannery, Commission Vice-chair Jace Wolfe, Commission Member

Sign Language Interpreters are provided for public accessibility

PRESENT Wes Hilliard, Commission Chair Theresa Flannery, Commission Vice-Chair Jace Wolfe, Commission Member

CALL TO ORDER AND ROLL CALL The meeting was called to order at 10:30 a.m. by Commissioner Hilliard. All three Commissioners were in attendance and a quorum was established.

STATEMENT OF COMPLIANCE The Commission Assistant confirmed the Commission for Rehabilitation Services follows the Open Meetings Act.

PUBLIC COMMENTS None REPORTS

PRESENTATION OF CERTIFICATE OF APPRECIATION Commissioner Hilliard recognized Executive Director Fruendt. Executive Director Fruendt who presented Certificate of Appreciation to two DRS Team. The first one being the HR Team as well as one individual from Financial Services Division. They are April Story, Kathleen James, Paula Moon and Tom Patt from HR and Paula Nelson from Financial Services. There was a serious discrepancy in the March main payroll. This team of employees brought the issue forward and successfully worked on a solution.

The next team is under the supervision of Fatos Floyd, The Business Services Team. The team consist of Fatos Floyd, Chris Rochon, Deborah Leffler, Francisco Santiago, Linda Fox, Melita Griffith, Simonne Jones, Vicki Davila and Yasmin Avilla. The Team successfully put together a special clinic for clients for the vaccine. Kelly Bates of The Gault Foundation sent the Team a thank you for being one of the best advocates for our community and expressed her thanks for being able to be a part of this gift of empowerment to our community.

All three Commissioners echoed a thank you. Commissioner Flannery said Fatos has been making those connections to the businesses and should be commended. Commissioner Wolfe echoed those sentiments.

Page 32 EXECUTIVE DIRECTOR Commissioner Hilliard recognized Melinda Fruendt, Executive Director. Director Fruendt said recognition of one of our employees happened after her report was completed. Mrs. Rita Echelle, Superintendent of the Oklahoma School for the Blind, has been selected as the Oklahoma Association of School Administrators, District 10 Superintendent of the Year.

She further reported on several meetings and conferences she and some staff members had attended. One was with the Business Enterprise Program and several staff members participated. There are equipment and maintenance issues and staff members are working on solutions.

Disability Determination Services hosted their second clinic for the vaccines.

May 5th was State Employee Recognition Day. Again, she wanted to commend and recognize all DRS employees for their hard work and dedication last year during the pandemic.

Several staff members and the Director are participating in the Professional Development Division’s the Happiness Project. This is presented through monthly webinars.

The Director thanked Tonya Garman for her work in Executive Projects. She continues to work with SILC and CIL network. Mrs. Garman also works with the Oklahoma City Moves Bus Study.

The AWARE team is continuing its work in replacing the KnowledgeLake System and assisting state auditors on their annual audit of expenditures on VR cases. The QA team is currently auditing cases for the month of April. This team has a new performance metrics. Program Standards and Statistical Research is continuing an in- house statewide needs assessment focus group.

PRIORITY GROUP UPDATE Commissioner Hilliard recognized Chris Kennedy. He reported on the status of the Priority Groups. He stated there is a total of 507 cases released from the waiting list since the last Commission meeting. As of this morning there were 20 in PG I, 633 in PG II and 209 in PG III. For a total of 862 cases on the waiting list.

FINANCIAL STATUS Commission Hilliard recognized Kevin Statham, Chief Financial Officer, who reported the Financial Status Reports for FY 2021 as of March 31, 2021.

PERSONNEL ACTIVITY Commissioner Hilliard recognized Tom Patt, Human Resources Director who reported on the personnel activity report as of April 30, 2021. The activity report also has current FTE status.

LEGISLATIVE REPORT

Page 33 Commissioner Hilliard recognized Kevin Nelson, Legislative Liaison. The report included a Watch List of bills.

OKLAHOMA SCHOOL FOR THE BLIND Commissioner Hilliard recognized Rita Echelle, Superintendent of OSB. Commissioner Hilliard commended her on her Superintendent of the Year honor. Her report included staff honors which included OSB science instructor Cheryl Daniels receiving a High School Merit Award from the Professional Oklahoma Educators and Ruby Barker as OSB Teacher of the Year and Rebecca Leroux as Employee of the Year. She further gave information as the school activities. She ended the report with a video of the OSB Jazz Band.

STATE INDEPENDENT LIVING CENTERS Commissioner Hilliard recognized Sidna Madden, Executive Director. Her report included meetings of the SILC Executive Director with various national, state, and local boards and organizations overing topics of legislation, CDC funding for vaccinations and OKC law enforcement policies. She also gave updates on programs related to independent living.

ACTION ITEMS

COMMISSION MEETING MINUTES Commissioner Hilliard asked for a possible vote to approve the April 12, 2021 Commission for Rehabilitation Services regular Meeting Minutes. Motion was made by Commissioner Wolfe and seconded by Commissioner Flannery to approve the April 12, 2021 minutes. All three Commissioners voted in the affirmative. Motion passed.

OKLAHOMA LIBRARY FOR THE BLIND AND PHYSICALLY HANDICAPPED Commissioner Hilliard recognized Kevin Treese, Administrator, who reviewed their April 2021 OLBPH donation report, for possible vote for approval. Motion was made by Commissioner Wolfe and seconded by Commissioner Flannery to approve the OLBPH April 2021 donations. All three Commissioners voted in the affirmative. Motion passed.

OKLAHOMA SCHOOL FOR THE BLIND DONATIONS Commissioner Hilliard recognized Rita Echelle, Superintendent, who reviewed their April 2021 OSB donation report, for possible vote for approval. Motion was made by Commissioner Wolfe and seconded by Commissioner Flannery to approve the April 2021 OSB donations. All three Commissioners voted in the affirmative. Motion passed.

NEW BUSINESS Commissioner Hilliard asked if there was any New Business. There was none.

Page 34

ANNOUNCEMENTS Commissioner Hilliard announced the date and location of next regular meeting of the Commission for Rehabilitation Services: Monday, June 14, 2021 at 10:30 a.m. 3535 NW 58th Street 2nd Floor Oklahoma City, OK 73112

ADJOURNMENT Commissioner Hilliard adjourned the meeting.

Respectfully submitted by Carol Brown, Assistant to the Commission

Page 35

Page 36

OKLAHOMA COMMISSION FOR REHABILITATION SERVICES

EXECUTIVE SUMMARY

ISSUE: Approval of the FY 2023 – FY 2030 Capital Outlay Request

BACKGROUND: At the Commission meeting held May 10, 2021, the Commission for Rehabilitation Services reviewed capital requests and justifications for FY 2023 – FY 2030.

STAFF RECOMMENDATION: Staff requests approval of the FY 2023 – FY 2030 Capital Request.

BUDGET IMPACT:

FY 2023 – FY 2030 Capital Outlay Request

Division/Program Number of Projects Total Cost

OSB 7 $15,466,397

OSD 11 27,494,900

CPC 2 87,153

SBVI 1 80,000

TOTAL 21 $43,128,450

Page 37 Department of Rehabilitation Services FY 2023 - FY 2030 Capital Outlay Request

Agency Priority Project # Project Name Amount

1 805-0068 OSB - New Cafeteria 5,880,831

2 805-0085 CPC - ADA Accessible Sidewalks 52,153

3 805-0069 OSB - Auditorium Remodel 795,271

4 805-0081 OSD - HVAC 900,000

5 805-0090 OSB - Boys Dormitory Remodel 529,200

6 805-0091 OSD - Metal Roofing 1,500,000

7 805-0036 OSB - New Media and Technology Center 3,913,856

8 805-0073 OSD - Masonry Repair: Long Hall, Blattner Hall and Gymnasium/Auditorium 250,000

9 805-0027 OSD - New Maintenance and Auto Shop 850,500

10 805-0084 CPC - Repair East Frontage Iron Fencing 35,000

11 805-0059 OSD - Auditorium Remodel 1,800,000

12 805-0088 OSD - Dormitories (Girls, Boys, Honor) 6,000,000

13 805-0030 OSB - B-4 Building Remodel 987,944

14 805-0026 OSB - New Maintenance and Auto/Carpentry Shop 2,560,987

15 805-0072 OSB - Apartment Remodel 798,308

16 805-0089 OSD - Gymnasium 6,000,000

17 805-0087 OSD - Single Floor Instructional Area with Offices 8,000,000

18 805-0007 OSD - General Site Work 650,000

19 805-0045 OSD - Football Field Lighting 1,424,400

20 805-0082 OSD - Sports Stadium Bleachers and Press Box 120,000

21 805-0092 SBVI - Oklahoma Library for the Blind Remodel 80,000

TOTAL REQUEST $43,128,450

Division/Program Amount

OSB (7 Projects) $15,466,397

OSD (11 Projects) 27,494,900

CPC (2 Projects) 87,153

SBVI (1 Project) 80,000

Total Request (21 Projects) $43,128,450

Page 38 DEPARTMENT OF REHABILITATION SERVICES FY 2023 - FY 2030 Capital Outlay Request

805-0068 OSB - New Cafeteria Agency Priority 1 Amount $5,880,831 This request is for construction of a new school cafeteria. Underneath the concrete floor the sewer/plumbing lines are original to the 1904 building. Maintenance has piece-milled sections of pipe. The floor drains do not drain properly. Water lines and grease traps are old and need to be replaced. The ceilings are low and the lighting is inadequate. There are large, load-bearing columns throughout the dining room that make it difficult for visually impaired children to navigate freely. A new cafeteria would also provide additional room for trainings and special events. The old dining room could be remodeled for Career Technology classes.

805-0085 CPC - ADA Accessible Sidewalks Agency Priority 2 Amount $52,153 This request is to make Oklahoma City Career Planning Center sidewalks, parking lot and front entrance walkway ADA accessible. Currently the front curb drop is not accessible nor is the side walk from the parking lot or the remote south parking lot for persons using powered chairs or wheelchairs. Note: This project will be funded from Long Range Capital Planning Commission (LRCPC) funds in FY22.

805-0069 OSB - Auditorium Remodel Agency Priority 3 Amount $795,271 This request is to renovate the auditorium to upgrade flooring, lighting, sound system and seating capacity. At graduation and other special events, the auditorium fills to capacity with families, friends, and dignitaries. They must stand in the aisles and doorways. The dry-rotted plywood sub-floor will not hold the screwed down seats. The sub-floor must be replaced before new seating and carpet can be installed. The carpet, painting, and seating were replaced approximately 22 years ago. The lighting is inadequate and the sound system is approximately 1 year old. The HVAC needs to be upgraded from a 2 pipe to a 4 pipe system. There are 265 seats and 3,150 sq. ft., which includes the balcony area.

805-0081 OSD - HVAC Agency Priority 4 Amount $900,000 This request is to correct costly temperature deficiencies in OSD buildings. The temperature controls, what few there are, are inadequate in all OSD buildings. Temperature must be manually manipulated by adjusting dampers and valves to control the temperature of buildings. When the temperature gets too hot or too cold, the unit is turned off to allow the building temperature to adjust. With no controls, the air-conditioner runs constantly when "ON", or is turned "OFF" when it's too cold for students. The controller monitoring system, installed during the 1998 Bond Issue, is no longer functional. OSD currently has $900,000 budgeted for the HVAC. We have currently paid ADG $39,900 for the initial needs assessment and CAP fee of $2,793.00. A purchase order in the amount of $104,957.50 is in the works for A&E services along with the CAP fee of $7,347.03. Page 39 805-0090 OSB - Boys Dormitory Remodel Agency Priority 5 Amount $529,200 The High School boys dorm is currently made up of 16 very small areas divided up with partitions. This does not provide the adequate privacy that is needed for the boys like the girls have in Lowry Hall. This will give each boy their own room with a door for privacy. This would also update/renovate their recreational and kitchen space.

805-0091 OSD - Metal Roofing Agency Priority 6 Amount $1,500,000 This request is to install metal roofing on OSD buildings. Roofs were replaced over twenty years ago. Existing roofs are tar and gravel. Cracks in the tar coating allow water to seep into the buildings, damaging walls, floors and ceilings. Due to the age of the material, size of the cracks and the number of problem areas, general maintenance is no longer practical or efficient. Metal roofing will last 30+ years, and it requires no maintenance. Additionally, the pitch of a metal roof allows water to run off instead of pooling, then seeping into the walls of the building. Metal roofing is resistant to weather and warrantied for 10 years. Foam batting would increase R-rating to lower the costs of heating and cooling.

805-0036 OSB - New Media and Technology Center Agency Priority 7 Amount $3,913,856 This request is for a new Media Technology Center that would also be large enough to house all library materials. The new center will include technology labs that are designed for low vision and braille students. The low vision lab will have different types of electronic table top & hand-held magnifiers. The computers will be adapted for visually impaired and blind students. The labs will have study cubicles for students to complete assignments with support from our trained technology and library staff. There will be braille embossers in a sound proof room that can be accessed from the lab. The OSB library has outgrown its present space. Most libraries have materials in one or two mediums; however, OSB provides books and materials in several mediums (regular print, large print, Braille, and tape). For example, the braille equivalent for one regular dictionary is 24 volumes in large print and 32 large volumes in braille. Because OSB currently houses the largest braille library in the state, the weight of the holdings on the top floor of the library could present future problems. Due to the location of the library, it is necessary to block off access to the library after school hours for safety reasons pertaining to dormitory security. The new library will be located where students can access it after hours and have full use of all media and resources. Students will be able to exit in a safe and timely manner. In addition, an area would be dedicated for raised relief maps. The school already owns several relief maps that are on stands and range in size from 3ft x 3ft to 4ft x 5ft. These maps are great learning tools for our students, but are presently stored because there is no space to display them.

Page 40 805-0073 OSD - Masonry Repair: Long Hall, Blattner Hall and Gymnasium/Auditorium Agency Priority 8 Amount $250,000 This request is for tuck-pointing three OSD buildings: Long Hall, Blattner Hall and the Gymnasium / Auditorium. Tuck-pointing is a critical maintenance task and keeps water from entering the brick wall cavity. If water is allowed to get past the mortar and into the wall, brick failure may occur such as cracking or spalling (popping off of the brick face). Interior walls are beginning to show signs of moisture seeping into buildings. LONG HALL: Long Hall, a one hundred year old three story structure built in the early 1900's is used by elementary students, office staff and for community education. Two rooms on the first floor are no longer used for occupancy due to water damage. BLATTNER HALL: Boys' dormitory. GYMNASIUM/AUDITORIUM: The masonry between the brick on the Gymnasium/Auditorium building has deteriorated to severe conditions, causing the east wall to sag which is affecting the integrity of the roof and wall. Fallen mortar can be seen all around buildings and bricks below the capstone appear to be loose.

805-0027 OSD - New Maintenance and Auto Shop Agency Priority 9 Amount $850,500 New construction of a metal building approximately 7,000 square feet would house the school’s maintenance and motor pool departments. Presently, the maintenance office and tool/paint cages are located in an area of the school that could otherwise be used as vocational classrooms. The motor pool department is located in the old central boiler plant that was constructed in 1913. The existing motor pool/auto shop would be utilized as an equipment building to secure tractors, and lawn equipment or, with renovation, the old boiler plant (a historical building) would supply space for classrooms, meeting rooms or the school museum.

805-0084 CPC - Repair East Frontage Iron Fencing Agency Priority 10 Amount $35,000 There are several breaches and torn pickets out of the existing front Oklahoma City Career Planning Center (CPC) security fence facing Robinson Street. This request is to repair those breaches in the fence and add fence that will replace it.

Page 41 805-0059 OSD - Auditorium Remodel Agency Priority 11 Amount $1,800,000 Funding would allow OSD to renovate the auditorium to meet ADA and safety compliance, to upgrade lighting, and to replace seating. The auditorium constructed in the 1970’s as part of campus upgrade does not meet today's ADA compliance or safety codes. Lighting: The existing canister-type lighting is recessed into the 20 ft. high ceiling. The lighting is inadequate, sparse and dim. Improved lighting will be achieved by replacing existing fixtures with energy efficient fixtures appropriate for schools. Screens and New Stage Design: Currently, when the interpreters stand on the stage, they cannot be seen by deaf audience members unless they are sitting in one of the front rows. Redesigning the stage and installing screens on each side of the stage that will project the image of interpreters will allow students, staff, parents and visitors a clear view of the interpreters. This will help achieve ADA compliance. Seating: The existing seats are wooden and are in bad condition. There are no spaces available for wheelchairs. This project would replace the 250 existing seats with 222 new seats that meet school safety requirements as well as supply wheelchair accessibility areas throughout the auditorium.

805-0088 OSD - Dormitories (Girls, Boys, Honor) Agency Priority 12 Amount $6,000,000 Construction of a new 30,000 square foot building will house girls, boys, and honor dorms and student life staff offices. With construction of the new building, Blattner and Stewart, and second and third floor Griffing could be shut down. The new building would eliminate additional costly repairs to those buildings. The new facility would be ADA compliant with wheelchair ramps, ADA sidewalks and entrances. This upgrade would make the dormitories more accessible and usable for home life experience necessary for the kids. OSD currently has $1,158,921 budgeted for dorm renovations. With construction material at an all time high, we will only be able to do some renovations with this money on the girls dorms. Rand Elliott is the architect. The A&E fee is $94,500 of which $31,900 has been disbursed as well as $6,615 in CAP fees.

805-0030 OSB - B-4 Building Remodel Agency Priority 13 Amount $987,944 This project is to renovate a B-4 Building into independent living units for transitional OSB students and have a main teaching/meeting area. This would add new plumbing, electrical, and HVAC systems. Plaster repairs, painting, and new flooring would be required. The building has new a roof, windows, and tuck-pointing. Presently, the B-4 dormitory second floor can only be used for storage. The main floor has been renovated using donated monies.

Page 42 805-0026 OSB - New Maintenance and Auto/Carpentry Shop Agency Priority 14 Amount $2,560,987 The current, old building houses the auto shop and the carpentry shop. It is too small to house both. Only one vehicle at a time can be squeezed into the allotted space. Currently our mechanic has to work outside and lie on the ground when working on our school buses and other vehicles. The old building is also located in a high student traffic walking area. The new metal building will be approximately 75' x 100' with a carport attached to the front of the building along the entire 100' length for a 20' x 100' carport.

805-0072 OSB - Apartment Remodel Agency Priority 15 Amount $798,308 This project is to renovate the old apartments built in 1949, located on the second floor above the maintenance building, into independent living units for OSB transition graduates. This plan will connect this building to the B-4 dorm with a connecting corridor/walkway. These apartments will be accessed by an elevator. The current building is not ADA accessible. New plumbing, electrical and HVAC systems need to be installed, as well as plaster repaired, painting, and new flooring. The building already has a new roof. Presently the apartments can only be used for storage.

805-0089 OSD - Gymnasium Agency Priority 16 Amount $6,000,000 Construction of a new 30,000 square foot building will house a new gymnasium, locker rooms, weight room, and offices. The new building would eliminate additional costly repairs to the old gym. The new facility would be ADA compliant with wheelchair ramps, and ADA sidewalks and entrances. This upgrade would make the gymnasium and offices more accessible and usable for educational and sports programs.

805-0087 OSD - Single Floor Instructional Area with Offices Agency Priority 17 Amount $8,000,000 This request is for construction of a new 40,000 square foot building that will house Classrooms and Business/Administration offices. With construction of the new building, Long Hall, Blattner and Stewart, 2nd & 3rd floor Griffing, 2nd & 3rd floor Reed, could be shut down. White Hall could be used at the Dormitories for girls, boys and Honor Dorms. The new building would eliminate any more costly repairs to those buildings. The new facility would be ADA compliant with wheelchair ramps, ADA sidewalks and entrances. This upgrade would make the classrooms and offices more accessible and usable for educational programs.

Page 43 805-0007 OSD - General Site Work Agency Priority 18 Amount $650,000 General site work is necessary to upgrade OSD's campus and to meet ADA regulations. This funding request would allow (1) Replace existing broken and narrow sidewalks with new ADA sidewalks, and install walkway awnings, (2) Install wheelchair ramps and turnarounds, (3) Replace broken curbs, (4) Repair retaining walls, and (5) Improve entrance to outdoor classroom. Existing sidewalks are cracked and raised, causing hazardous walking for students, staff and visitors. Vehicular access to the outdoor classroom is limited by treacherous roadways. The entrance into the outdoor classroom property is narrow and at an incline, making it difficult for school buses and/or vans to enter. The entrance must be rebuilt after every heavy rain. This funding request would allow for the construction of an entrance into the 60 acre property and to build a driveway to the outdoor classroom. Sidewalks and trails at the outdoor classroom site would be constructed, and the low-water bridge would be reinforced and improved. This upgrade would make the classroom more accessible and usable for educational programs. OSD has $650,000 currently budgeted for this project. We have paid White Hawk Engineering & Design $12,000 in A&E fees to date. CAP Fee of $5,164.32 has also been paid.

805-0045 OSD Football Field Lighting Agency Priority 19 Amount $1,424,400 The mission of the Oklahoma School for the Deaf is to provide an educational program for students with disabilities equal to programs provided by any public school system for hearing children in the state. The existing football field is often referred to as the "pasture." There is no lighting; therefore, all games must be scheduled during the day or held off campus. Three portable metal/wood bleachers are shared and moved around for football, volleyball, softball, and track. Football games are announced from a flatbed trailer pulled onto the field. There is no flagpole for the field. Even with all these obstacles, the OSD football team has received many awards and national recognition. This funding request would allow the installation of appropriate lighting around the existing football field and would illuminate the field for evening practices, games, and competitions. Field lighting would also permit scheduling games at times when parents and fans may attend to support their children and school. New concrete stadium seating with usable space beneath the seats would provide dressing rooms, public restrooms, and a concession stand with all of the amenities necessary to attend to the needs of a crowd. This measure would eliminate opening up the gymnasium to the public during football, volleyball, softball and competitions. This request also provides funding for a flagpole.

805-0082 OSD - Sports Stadium Bleachers and Press Box Agency Priority 20 Amount $120,000 This request is to purchase bleachers and a press box for the OSD football field. Existing bleachers are old, seats are weathered, wooden and warped planks. There is no press box, the game is announced from a flatbed trailer. This request will increase seating capacity to 312 on the "home" side and establish 108 seating capacity on the "visitors" side. Funding will allow team seating for the players and a press box 8'x18' that will sit in the middle of the home side bleachers.

Page 44 805-0092 SBVI - Oklahoma Library for the Blind Remodel Agency Priority 21 Amount $80,000 This project is to renovate the Oklahoma Library for the Blind and Physically Handicapped (OLBPH) to include a build-out of new office space (approximately 13-15 offices), a full training apartment, and a full Assistive Technology Lab. This build-out will accommodate moving employees from the Shepherd Center location into the OLBPH. This build-out will likely need additional HVAC, electrical, plumbing (for the training apartment), fully enclosed offices, cubicle areas, possible flooring, paint, etc.

TOTAL REQUEST $43,128,450

Page 45 Oklahoma Commission for Rehabilitation Services

Executive Summary

ISSUE: Staff requests approval of the FY 2022 Expenditure Limits and FTE Budgetary Limit

BACKGROUND: The FY 2022 Budget Request was approved by the Oklahoma Commission for Rehabilitation Services and submitted to the Office of Management and Enterprise Services. The Governor of Oklahoma and the Oklahoma Legislature considered this request for appropriations. DRS’s FY 2022 state appropriations were unchanged from the current FY 2021 level. Total DRS State Appropriations for FY 2022 are $34,875,002.

STAFF RECOMMENDATION: Adopt the following:

FY 2022 Expenditure Limits DVR/DSBVI $87,500,000 OSB 11,000,000 OSD 20,000,000 DDS 62,000,000 Support Services 12,500,000 DRS Total $193,000,000

FTE Budgetary Limit The legislature did not impose an FTE limit for the agency. However, a budgeted FTE limit is required in order to comply with other statutory requirements imposed on the agency. The budgetary limit for FY 2022 shall be set at 1,255.0 FTE.

BUDGET IMPACT: Allow spending levels up to limits stated above.

Budget Impact Reviewed by:

Kevin Statham Date: June 1, 2021

Page 46

Page 47 OSB DONATION REPORT May 2021 Donations

Donations under $500 Date Name Cash Fund Property Value 5/10/2021 Connors State Nursing Program Misc. supplies $ 810.00 5/11/2021 Boxtops for Education $ 17.40 701 5/26/2021 Anonymous Hand san. & gloves $ 275.18

Subtotal of Cash (under $500) donated in May 2020 $ 17.40 Subtotal prop. 1,085.18$

Donations $500 and over $ - 5/11/2021 UAFS Delta Gamma $ 5,000.00 216 5/27/2021 Mr. & Mrs. Andy Jorgensen DaVinci Pro HD OCR 6,000.00$ 5/27/2021 Nix Foundation Perkins Brailer 1,495.00$

Subtotal of Cash ($500 and over) donated in May 2020 $ 5,000.00 Subtotal prop. 7,495.00$

TOTAL DONATION AMOUNTS May - 2020 $12,512.40 Page 48