COUNCIL MEETING AGENDA
April 2020
SHIRE OF GOOMALLING AGENDA FOR ORDINARY MEETING OF COUNCIL WEDNESDAY 20 MAY 2020 ______
TABLE OF CONTENTS Item No Description Page No 1. DECLARATION OF OPENING & ANNOUNCEMENT OF VISITORS 4
2. RECORD OF ATTENDANCE/APOLOGIES & APPROVED LEAVE OF ABSENCE 4
3. DECLARATION OF FINANCIAL / IMPARTIALITY / PROXIMITY INTEREST 4
4. PUBLIC QUESTION TIME 4
5. APPLICATION FOR MEMBERS FOR LEAVE OF ABSENCE 4
6. CONFIRMATION AND RECEIVING OF MINUTES/BUSINESS ARISING 4
6.1 Ordinary Meeting of Council held Wednesday 15 April 2020 6.2 Special Meeting of Council held Wednesday 29 April 2020
7. ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION 4
8. PETITIONS/DEPUTATIONS/PRESENTATIONS/SUBMISSIONS 4
9. OFFICERS’ REPORTS 9.1 Schedule of Accounts – April 2020 5 9.2 Monthly Financial Reports – April 2020 6 9.3 Delegations and Authorisations Register 7 9.4 Policy Re-valuation of Assets 11 9.5 Interim Purchasing Policy 13 9.6 National Redress Scheme 15 9.7 Planning Consent – Lot 131 Robert Rd 23 9.8 Planning Consent – Lot 450 Main St 25 9.9 MoU Pioneers’ Pathway 28
10. ELECTED MEMBERS MOTION OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN 30
11. NEW BUSINESS OF AN URGENT NATURE AGREED TO BY RESOLUTION OF 30 COUNCIL.
12. INFORMATION BULLETIN
1. Inwards Correspondence Listing 31 2. Action List 31 3. CEO’s Report 33 4. Works Manager’s Report 33 5. Gardener’s Report 37 6. Plant Report 39 7. Building Maintenance Report 41 8. Building/Health nil
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9. Community Development Officer nil 10. Application of Common Seal 42 11. Advice of Sale Summary nil
13. MATTERS BEHIND CLOSED DOOR Nil
14. MEETING CLOSURE 30
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SHIRE OF GOOMALLING AGENDA FOR ORDINARY MEETING OF COUNCIL WEDNESDAY 20 MAY 2020 ______
NYOONGAR ACKNOWLEDGEMENT
We acknowledge this land that we meet on today is part of the traditional lands of the Nyoongar people and that we respect their spiritual relationship with their country. We also acknowledge the Nyoongar Ballardong people as the custodians of the greater Goomalling/Koomal area and that their cultural and heritage beliefs are still important to the living Nyoongar Ballardong people today.
NOTICE OF MEETING
Meeting No. 4 of 2020 of the Shire of Goomalling Council to be held in the Council Chambers, Administration Office, 32 Quinlan Street, Goomalling on Wednesday, 20 May 2020 beginning at 3.00pm.
1. DECLARATION OF OPENING & ANNOUNCEMENT OF VISITORS
2. RECORD OF ATTENDANCE/APOLOGIES & APPROVED LEAVE OF ABSENCE
2.1. Attendance
Council President & Chairperson Cr Barry Haywood Councillor Cr Christine Barratt Councillor Cr Casey Butt Councillor Cr Julie Chester Councillor Cr Rodney Sheen Councillor Cr Roland Van Gelderen Councillor Cr Brendon Wilkes
Administration Chief Executive Officer Mr Peter Bentley Finance Manager Miss Natalie Bird Works Manager Mr David Long
2.2. Apologies
2.3. Approved Leave of Absence
3. DECLARATION OF:
FINANCIAL INTEREST MEMBERS IMPARTIALITY INTEREST – Item 9.9: Cr Haywood (relationship to reporting officer) PROXIMITY INTEREST
4. PUBLIC QUESTION TIME
5. APPLICATION FROM MEMBERS FOR LEAVE OF ABSENCE
6. CONFIRMATION AND RECEIVING OF MINUTES & BUSINESS ARISING
6.1 Ordinary Meeting of Council held Wednesday 15 April 2020 6.2 Special Meeting of Council held Wednesday 29 April 2020
7. ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION
8. PETITIONS/DEPUTATIONS/PRESENTATIONS/SUBMISSIONS
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9. OFFICERS’ REPORTS
9.1 SCHEDULE OF ACCOUNTS PAID 1 APRIL TO 30 APRIL 2020 DATE: 7 May 2020 SUBJECT: Schedule of Accounts Paid PROPONENT: N/A LOCATION: Whole of the Shire AUTHOR: Christine Schorer – Accounts Payable REPORTING OFFICER: Natalie Bird – Finance Manager FILE NO: N/A ASSESSMENT NO: N/A
FUND VOUCHERS AMOUNT
EFT 2070-2153 $395,346.78 Direct Debits 8390-8395 $31,751.59 Cheques 15131-15144 $62,362.86 Payroll 6241, 6255 $88,605.00 Super DD12277, DD12286 $14,728.86 TOTAL $592,795.09
ATTACHMENTS Schedule of Accounts Paid April 2020 Corporate Credit Card Statements March 2020
VOTING REQUIREMENT Simple Majority
RECOMMENDATION
That vouchers from the Municipal Fund and Trust Fund as detailed, be approved by Council:
EFT 2070-2153 $395,346.78 Direct Debits 8390-8395 $31,751.59 Cheques 15131-15144 $62,362.86 Payroll 6241, 6255 $88,605.00 Super DD12277, DD12286 $14,728.86 TOTAL $592,795.09
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9.2 FINANCIAL REPORT FOR APRIL 2020
DATE: 7 May 2020 SUBJECT: Monthly Financial Report PROPONENT: N/A LOCATION: Whole of the Shire AUTHOR: Natalie Bird – Finance Manager REPORTING OFFICER: Natalie Bird – Finance Manager FILE NO: N/A ASSESSMENT NO: N/A
PURPOSE In accordance with the Local Government (Financial Management) Regulations 1996, to follow is the presentation of the Monthly Financial Reports to Council.
BACKGROUND Monthly Financial Reports are to be presented to Council and are to be received by Council resolution.
STATUTORY IMPLICATIONS Local Government Act 1995 – Section 6.4 Local Government (Financial Management) Regulations 1996 – Clause 34 and 35
POLICY IMPLICATIONS No specific policy regarding this matter.
FINANCIAL IMPLICATIONS Ongoing management of Council funds
STRATEGIC IMPLICATIONS 4.1.4 Provide reporting processes in transparent, accountable and timely manner.
ATTACHMENTS Monthly Financial Report to 30 April 2020
VOTING REQUIREMENT Simple Majority
RECOMMENDATION
That the following Monthly Financial Report be received by Council:
Monthly Financial Report to 30 April 2020
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9.3 DELEGATIONS AND AUTHORISATIONS DATE: 7 May 2020 SUBJECT: Delegations and Authorisations Register PROPONENT: N/A LOCATION: Whole of the Shire AUTHOR: Peter Bentley – Chief Executive Officer REPORTING OFFICER: Peter Bentley – Chief Executive Officer FILE NO: N/A ASSESSMENT NO: N/A
PURPOSE Council is required to review the Delegations Register at least once in each year.
BACKGROUND Section 5.18 of the Local Government Act 1995, requires a local government to keep a Register of Delegations and review the delegations at least once every financial year.
The aim of delegated authority is to assist with improving the time taken to make decisions subject to any constraints determined by Council or by the relevant legislation. The Delegations Register is consistent with the Shire’s Community Strategic Plan directions, including its obligations at law to carry out the statutory responsibilities of Local Government.
The Register identifies the relevant document(s) from which the delegated authority is derived, including legislation and policies. This has been provided to enable cross-referencing between the delegations and other relevant documents.
STATUTORY IMPLICATIONS Local Government Act 1995 (As Amended)
5.41. Functions of CEO The CEO's functions are to:
(a) advise the council in relation to the functions of a local government under this Act and other written laws (b) ensure that advice and information is available to the council so that informed decisions can be made (c) cause council decisions to be implemented (d) manage the day to day operations of the local government (e) liaise with the mayor or president on the local government's affairs and the performance of the local government's functions (f) speak on behalf of the local government if the mayor or president agrees (g) be responsible for the employment, management supervision, direction and dismissal of other employees (subject to section 5.37(2) in relation to senior employees) (h) ensure that records and documents of the local government are properly kept for the purposes of this Act and any other written law and (i) perform any other function specified or delegated by the local government or imposed under this Act or any other written law as a function to be performed by the CEO.
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5.42. Delegation of some powers and duties to CEO (1) A local government may delegate to the CEO the exercise of any of its powers or the discharge of any of its duties under this Act other than those referred to in section 5.43. * Absolute majority required.
(2) A delegation under this section is to be in writing and may be general or as otherwise provided in the instrument of delegation.
[Section 5.42 amended by No. 1 of 1998 s.13 8.]
5.43. Limits on delegations to CEO's A local government cannot delegate to a CEO any of the following powers or duties
(a) any power or duty that requires a decision of an absolute majority or a 75% majority of the local government; (b) accepting a tender which exceeds an amount determined by the local government for the purpose of this paragraph; (c) appointing an auditor; (d) acquiring or disposing of any property valued at an amount exceeding an amount determined by the local government for the purpose of this paragraph; (e) any of the local government's powers under section 5.98, 5.99 or 5.100; (f) borrowing money on behalf of the local government; (g) hearing or determining an objection of a kind referred to in section 9.5; (h) any power or duty that requires the approval of the Minister or the Governor; or (i) such other powers or duties as may be prescribed.
5.44. CEO may delegate powers and duties to other employees (1) A CEO may delegate to any employee of the local government the exercise of any of the CEO's powers or the discharge of any of the CEO's duties under this Act other than this power of delegation. (2) A delegation under this section is to be in writing and may be general or as otherwise provided in the instrument of delegation. (3) This section extends to a power or duty the exercise or discharge of which has been delegated by a local government to the CEO under section 5.42, but in the case of such a power or duty (a) the CEO's power under this section to delegate the exercise of that power or the discharge of that duty and (b) the exercise of that power or the discharge of that duty by the CEO's delegate, are subject to any conditions imposed by the local government on its delegation to the CEO. (4) Subsection (3)(b) does not limit the CEO's power to impose conditions or further conditions on a delegation under this section. (5) In subsections (3) and (4)
Conditions include qualifications, limitations or exceptions. [Section 5.44 amended by No. 1 of 1998 s.14(1).]
5.45. Other matters relevant to delegations under this Division
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(1) Without limiting the application of sections 58 and 59 of the Interpretation Act 1984
(a) a delegation made under this Division has effect for the period of time specified in the delegation or where no period has been specified, indefinitely; and (b) any decision to amend or revoke a delegation by a local government under this Division is to be by an absolute majority.
(2) Nothing in this Division is to be read as preventing –
(a) a local government from performing any of its functions by acting through a person other than the CEO; or
(b) a CEO from performing any of his or her functions by acting through another person.
5.46. Register of, and records relevant to, delegations to CEO's and employees
(1) The CEO is to keep a register of the delegations made under this Division to the CEO and to employees.
(2) At least once every financial year, delegations made under this Division are to be reviewed by the delegator.
(3) A person to whom a power or duty is delegated under this Act is to keep records in accordance with regulations in relation to the exercise of the power or the discharge of the duty.
POLICY IMPLICATIONS There are no known policy implications.
FINANCIAL IMPLICATIONS There are no known financial implications.
STRATEGIC IMPLICATIONS The review and adoption of Council’s Delegations Register is in line with Council’s Community Strategic Plan.
COMMENT The Draft Delegated Authority Register 2020/21, as presented, shows delegations loosely grouped by area and contains delegations from the Council to CEO, authorisations from Council to its other Officers and authorisations from the CEO to other staff.
The following definitions are provided to explain the variance between the Sections.
Delegation from the Council to the CEO – Are instances where the Council delegates the undertaking of certain roles and responsibilities to the CEO.
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Authorisation by Council – Are instances when an officer or class of officers is formally authorised to act on behalf of the local government in respect to policing specific legislation and the legislation requires that the authorisation be provided by the local government rather than or in addition to the Chief Executive Officer. This applies only to legislation other than that related directly to the Local Government Act 1995, for the Bush Fires Act 1954.
Authorisations by Chief Executive Officer – Are instances where an officer or class of officer is authorised to take relevant action in relation to a specific legislation, regulation or local law. This is an executive function of the Chief Executive Officer in relation to the Local Government Act 1995 and in other Acts the Chief Executive Officer is empowered to authorise individuals or classes of employees.
It should be noted that powers cannot be delegated to individual elected members, except in the case of the President as specified in the Bush Fires Act 1954 (currently under review). A delegation to elected members can only be made to a committee and then the committee must comply with the requirements of the Local Government Act 1995 where a delegated authority exists.
ATTACHMENTS Current Delegations Register with comments Draft Delegated Authority and Authorisations Register 2020
VOTING REQUIREMENT Absolute Majority
RECOMMENDATION
That the Draft Delegated Authority Register 2020, as presented, be adopted for the period to 30 June 2021.
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9.4 POLICY RE-VALUATION OF ASSETS DATE: 7 May 2020 PROPONENT: Shire of Goomalling LOCATION: Whole of Shire SUBJECT: Revaluation of Assets Policy AUTHOR: Peter Bentley - Chief Executive Officer REPORTING OFFICER: Peter Bentley – Chief Executive Officer FILE NO: 132 ASSESSMENT NO: N/A
PURPOSE To consider the adoption of a policy for the revaluation of assets as required by Regulation 17A of the Financial Management Regulations
BACKGROUND The Financial Management regulations require that the Council re-value each asset class at least once in any five year period. Council has not had a specific policy with regard to this matter although it is noted within the accounting policies in the Annual Financial Report.
Adoption of this policy will provide guidance for future years.
STATUTORY IMPLICATIONS Local Government Act 1995 Financial Management Regulations – Regulation 17(4) (4) A local government must revalue an asset of the local government — (a) whenever the local government is of the opinion that the fair value of the asset is likely to be materially different from its carrying amount; and (b) in any event, within a period of at least 3 years but no more than 5 years after the day on which the asset was last valued or revalued.
POLICY IMPLICATIONS The Council has no specific policy regarding this matter.
FINANCIAL IMPLICATIONS Nil
STRATEGIC IMPLICATIONS There will be an effect in any re-valuations that occurs.
COMMENT Council to adopt this policy for further inclusion into its policy manual.
ATTACHMENTS Copy of the proposed policy
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VOTING REQUIREMENT Simple Majority
RECOMMENDATION
That the Council:
Adopt the proposed Re-valuation of Assets policy as attached.
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9.5 INTERIM PURCHASING POLICY DATE: 7 May 2020 PROPONENT: Shire of Goomalling LOCATION: Whole of Shire SUBJECT: Interim Purchasing Policy AUTHOR: Peter Bentley - Chief Executive Officer REPORTING OFFICER: Peter Bentley – Chief Executive Officer FILE NO: 132 ASSESSMENT NO: N/A
PURPOSE To consider the adoption of an interim purchasing policy until Council adopts its reviewed Policy Manual.
BACKGROUND Council is required to have in place a purchasing policy and review it periodically. The Purchasing Policy should have been reviewed last year and importantly there have been changes with regard to COVID-19 that have come into play recently.
STATUTORY IMPLICATIONS Local Government Act 1995 Functions & General Regulations
11A. Purchasing policies for local governments (1) A local government is to prepare or adopt, and is to implement, a purchasing policy in relation to contracts for other persons to supply goods or services where the consideration under the contract is, or is expected to be, $150 000 or less or worth $150 000 or less. (2) A purchasing policy is to make provision for and in respect of the policy to be followed by the local government for, and in respect of, entering into contracts referred to in subregulation (1). (3) A purchasing policy must make provision in respect of — (a) the form of quotations acceptable; and (ba) the minimum number of oral quotations and written quotations that must be obtained; and (b) the recording and retention of written information, or documents, in respect of — (i) all quotations received; and (ii) all purchases made.
POLICY IMPLICATIONS The Council has no other specific policy regarding this matter.
FINANCIAL IMPLICATIONS Nil
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STRATEGIC IMPLICATIONS This matter is not directly dealt with within the Community Strategic Plan
COMMENT Council to adopt this policy as current until the revised Policy Manual is adopted in coming months.
ATTACHMENTS Copy of the proposed policy
VOTING REQUIREMENT Simple Majority
RECOMMENDATION
That the Council:
Adopt the proposed Interim Purchasing Policy as attached.
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9.6 NATIONAL REDRESS SCHEME DATE: 7 May 2020 PROPONENT: Shire of Goomalling LOCATION: Whole of Shire SUBJECT: National Redress Scheme AUTHOR: Peter Bentley – Chief Executive Officer REPORTING OFFICER: Peter Bentley – Chief Executive Officer FILE NO: 75 ASSESSMENT NO: N/A
PURPOSE This item is for the Shire of Goomalling to: Note the background information and the WA Government’s decision in relation to the National Redress Scheme; Note the key considerations and administrative arrangements for the Shire of Goomalling to participate in the National Redress Scheme; Formally endorse the Shire of Goomalling’s participation as part of the WA Government’s declaration in the National Redress Scheme; and Grant authority to the Chief Executive Officer to execute a service agreement with the State, if a Redress application is received.
BACKGROUND The Royal Commission into Institutional Responses to Child Sexual Abuse (Royal Commission) was established in 2013 to investigate failures of public and private institutions to protect children from sexual abuse. The Royal Commission released three reports throughout the inquiry: Working with Children Checks (August 2015); Redress and Civil Litigation (September 2015); and Criminal Justice (August 2017).
The Royal Commission’s Final Report (15 December 2017) incorporated findings and recommendations of the three previous reports and contained a total of 409 recommendations, of which 310 are applicable to the Western Australian Government and the broader WA community.
The implications of the Royal Commission’s recommendations are twofold, the first is accountability for historical breaches in the duty of care that occurred before 1 July 2018 within any institution, the second is future-facing, ensuring better child safe approaches are implemented holistically moving forward.
The scope of this report addresses only the historical element of institutional child sexual abuse through the National Redress Scheme.
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All levels of Australian society (including the WA local government sector and the Shire of Goomalling will be required to consider leading practice approaches to child safeguarding separately in the future.
National Redress Scheme
The Royal Commission’s Redress and Civil Litigation (September 2015) Report recommended the establishment of a single National Redress Scheme (the Scheme) to recognise the harm suffered by survivors of institutional child sexual abuse.
The Scheme acknowledges that children were sexually abused, recognises the suffering endured, holds institutions accountable and helps those who have been abused access counselling, psychological services, an apology and a redress payment.
The Scheme commenced on 1 July 2018, will run for 10 years and offers eligible applicants three elements of Redress:
A direct personal response (apology) from the responsible institution, if requested; Funds to access counselling and psychological care; and A monetary payment of up to $150,000.
All State and Territory Governments and many major non-government organisations and church groups have joined the Scheme.
The WA Parliament has passed the legislation for the Government and WA based non- government organisations to participate in the National Redress Scheme.
The Western Australian Government (the State) started participating in the Scheme from 1 January 2019.
Under the National Redress Scheme for Institutional Child Sexual Abuse Act 2018 (Cth), local governments may be considered a State Government institution.1
A decision was made at the time of joining the Scheme to exclude WA local governments from the State Government’s participation declaration. This was to allow consultation to occur with the sector about the Scheme, and for fuller consideration of how the WA local government sector could best participate.
Following extensive consultation, the State Government (December 2019):
Noted the consultations undertaken to date with the WA local government sector about the National Redress Scheme; Noted the options for WA local government participation in the Scheme; Agreed to local governments participating in the Scheme as State Government institutions, with the State Government covering payments to the survivor; and
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Agrees to the Department of Local Government, Sport and Cultural Industries (DLGSC) leading further negotiations with the WA local government sector regarding local government funding costs, other than payments to the survivor including counselling, legal and administrative costs.
The following will be covered for local governments participating in the Scheme as a State Government institution and part of the State’s declaration: Redress monetary payment provided to the survivor; Costs in relation to counselling, legal and administration (including the coordination of requests for information and record keeping in accordance with the State Records Act 2000); and Trained staff to coordinate and facilitate a Direct Personal Response (DPR – Apology) to the survivor if requested (on a fee for service basis with costs to be covered by the individual local government – see below for further explanation).
State Government financial support for local government participation in the Scheme, as set out, will ensure that Redress is available to as many WA survivors of institutional child sexual abuse as possible.
Individual local governments participating in the Scheme as a State Government institution, with the State will be responsible for:
Providing the State with the necessary (facilities and services) information to participate in the Scheme; Resources and costs associated with gathering their own (internal) information and providing that information (Request for Information) to the State (if they receive a Redress application); and Costs associated with the delivery of a DPR (apology), if requested (based on a standard service fee, plus travel and accommodation depending on the survivor’s circumstance). The State’s decision includes that all requested DPR’s will be coordinated and facilitated by the Redress Coordination Unit – Department of Justice, on every occasion.
The WALGA State Council meeting of 4 March 2020: 1. Acknowledged the State Government’s decision to include the participation of Local Governments in the National Redress Scheme as part of the State’s declaration; 2. Endorsed the negotiation of a Memorandum of Understanding and Template Service Agreement with the State Government, and 3. Endorsed by Flying Minute the Memorandum of Understanding prior to execution, in order to uphold requirements to respond within legislative timeframes.
The State and WALGA will sign a Memorandum of Understanding to reflect the principles of WA local governments participating in the Scheme as State Government institutions and being part of the State’s declaration.
State agencies (led by DLGSC), WALGA and Local Government Professionals WA will support all local governments to prepare to participate in the Scheme from 1 July 2020 (or earlier, subject to completing the necessary arrangements).
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The State’s decision allows for the WA Government’s Scheme participation declaration to be amended to include local governments and this report seeks endorsement of the Shire of Goomalling’s participation in the Scheme.
As an independent entity and for absolute clarity, it is essential that the Shire of Goomalling formally indicates via a decision of Council, the intention to be considered a State Government institution (for the purposes on the National Redress Scheme) and be included in the WA Government’s amended participation declaration.
The Shire of Goomalling will not be included in the State’s amended declaration, unless it formally decides to be included.
The financial and administrative coverage offered by the State will only be afforded to WA local governments that join the Scheme as a State Government institution, as part of the State’s amended declaration.
The option also exists for the Shire of Goomalling to formally decide not to participate in the Scheme (either individually or as part of the State’s declaration).
Should the Shire of Goomalling formally decide (via a resolution of Council) not to participate with the State or in the Scheme altogether, considerations for the Shire of Goomalling include:
Divergence from the Commonwealth, State, WALGA and the broader local government sector’s position on the Scheme (noting the Commonwealth’s preparedness to name- and-shame non-participating organisations). Potential reputational damage at a State, sector and community level. Complete removal of the State’s coverage of costs and administrative support, with the Shire of Goomalling having full responsibility and liability for any potential claim. Acknowledgement that the only remaining method of redress for a victim and survivor would be through civil litigation, with no upper limit, posing a significant financial risk to the Shire of Goomalling.
Considerations for the Shire of Goomalling
Detailed below is a list of considerations for the Shire of Goomalling to participate in the Scheme:
1. Executing a Service Agreement All Royal Commission information is confidential, and it is not known if the Shire of Goomalling will receive a Redress application. A Service Agreement will only be executed if the Shire of Goomalling receives a Redress application.
The Shire of Goomalling needs to give authority to an appropriate position / officer to execute a service agreement with the State, if a Redress application is received. Timeframes for responding to a Request for Information are 3 weeks for priority applications and 7 weeks for non-priority applications. A priority application timeframe (3 weeks) will be
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outside most Council meeting cycles and therefore it is necessary to provide the authorisation to execute an agreement in advance.
2. Reporting to Council if / when an application is received Council will receive a confidential report, notifying when a Redress application has been received. All information in the report will be de-identified but will make Council aware that an application has been received.
3. Application Processing / Staffing and Confidentiality Administratively the Shire of Goomalling will determine: Which position(s) will be responsible for receiving applications and responding to Requests for Information; Support mechanisms for staff members processing Requests for Information.
The appointed person(s) will have a level of seniority in order to understand the magnitude of the undertaking and to manage the potential conflicts of interest and confidentiality requirements
4. Record Keeping The State Records Office advised (April 2019) all relevant agencies, including Local Governments, of a ‘disposal freeze’ initiated under the State Records Act 2000 (the Act) to protect past and current records that may be relevant to actual and alleged incidents of child sexual abuse. The Shire of Goomalling’s record keeping practices as a result, have been modified to ensure the secure protection and retention of relevant records. These records (or part thereof) may be required to be provided to the State’s Redress Coordination Unit in relation to a Redress application.
The Redress Coordination Unit (Department of Justice) is the state record holder for Redress and will keep copies of all documentation and RFI responses. Local Governments will be required to keep their own records regarding a Redress application in a confidential and secure manner, and in line with all requirements in The Act.
5. Redress Decisions The Shire of Goomalling should note that decisions regarding Redress applicant eligibility and the responsible institution(s), are made by Independent Decision Makers, based on the information received by the applicant and any RFI responses. The State Government and the Shire of Goomalling do not have any influence on the decision made and there is no right of appeal.
Consultation The State, through the Department of Local Government, Sport and Cultural Industries (DLGSC), consulted with the WA local government sector and other key stakeholders on the Royal P a g e 19 of 42
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Commission into Institutional Responses to Child Sexual Abuse (in 2018) and the National Redress Scheme (in 2019).
The consultation throughout 2019 has focused on the National Redress Scheme with the aim of: raising awareness about the Scheme; identifying whether WA local governments are considering participating in the Scheme; identifying how participation may be facilitated; and enabling advice to be provided to Government on the longer-term participation of WA local governments.
Between March and May 2019, DLGSC completed consultations that reached 115 out of 137 WA local governments via:
- Webinars to local governments, predominately in regional and remote areas; - Presentations at 12 WALGA Zone and Local Government Professional WA meetings; - Responses to email and telephone enquiries from individual local governments.
It was apparent from the consultations local governments were most commonly concerned about the: potential cost of Redress payments; availability of historical information; capacity of local governments to provide a Direct Personal Response (apology) if requested by Redress recipients; process and obligations relating to maintaining confidentiality if Redress applications are received, particularly in small local governments; lack of insurance coverage of Redress payments by LGIS, meaning local governments would need to self-fund participation and Redress payments.
LGIS published and distributed an update (April 2019) regarding the considerations and (potential) liability position of the WA local government sector in relation to the National Redress Scheme.
The WALGA State Council meeting on 3 July 2019 recommended that:
1. WA local government participation in the State’s National Redress Scheme declaration with full financial coverage by the State Government, be endorsed in principle, noting that further engagement with the sector will occur in the second half of 2019. 2. WALGA continue to promote awareness of the National Redress Scheme and note that local governments may wish to join the Scheme in the future to demonstrate a commitment to the victims of institutional child sexual abuse.
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DLGSC representatives presented at a WALGA hosted webinar on 18 February 2020 and presented at all WALGA Zone meetings in late February 2020.
The State’s decision, in particular to cover the costs / payments to the survivor, has taken into account the feedback provided by local governments during the consultation detailed above.
STATUTORY IMPLICATIONS The Shire of Goomalling in agreeing to join the Scheme, is required to adhere to legislative requirements set out in the National Redress Scheme for Institutional Child Sexual Abuse Act 2018 (Cth).
Authorisation of an appropriately appointed person to execute a service agreement with the State, if a Redress application is received, will be in accordance with s.9.49A(4) of the Local Government Act 1995.
POLICY IMPLICATIONS The Council has no specific policy regarding this matter.
FINANCIAL IMPLICATIONS The State’s decision will cover the following financial costs for local governments: Redress monetary payment provided to the survivor; Costs in relation to counselling, legal and administration (including the coordination or requests for information and record keeping); and Trained staff to coordinate and facilitate a Direct Personal Response (DPR – Apology) to the survivor if requested (on a fee for service basis with costs to be covered by the individual local government – see below).
The only financial cost the local government may incur will be the payment of the DPR’s, which is on an ‘as requested’ basis by the survivor. This will be based on the standard service fee of $3,000 plus travel and accommodation depending on the survivor’s circumstances. All requested DPR’s will be coordinated and facilitated by the Redress Coordination Unit – Department of Justice.
The State’s decision also mitigates a significant financial risk to the local government in terms of waiving rights to future claims. Accepting an offer of redress has the effect of releasing the responsible participating organisation and their officials (other than the abuser/s) from civil liability for instances of sexual abuse and related non-sexual abuse of the person that is within the scope of the Scheme. This means that the person who receives redress through the Scheme, agrees to not bring or continue any civil claims against the responsible participating organisation in relation to any abuse within the scope of the Scheme.
STRATEGIC IMPLICATIONS Nil
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SHIRE OF GOOMALLING AGENDA FOR ORDINARY MEETING OF COUNCIL WEDNESDAY 20 MAY 2020 ______
COMMENT Nil further comment
ATTACHMENTS Local Government Information Paper (December 2019).
VOTING REQUIREMENT Simple Majority
RECOMMENDATION
That the Council:
1) Notes the consultation undertaken and information provided by the Department of Local Government, Sport and Cultural Industries in regarding the National Redress Scheme and the participation of WA local governments;
2) Notes that the Shire of Goomalling will not be included in the WA Government’s amended participation declaration (and afforded the associated financial and administrative coverage), unless the Shire of Goomalling makes a specific and formal decision to the be included;
3) Endorses the participation of the Shire of Goomalling in the National Redress Scheme as a State Government institution and included as part of the State Government’s declaration;
4) Grants authority to Chief Executive Officer to execute a service agreement with the State, if a Redress application is received;
5) Notes that a confidential report will be provided if a Redress application is received by the Shire of Goomalling;
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SHIRE OF GOOMALLING AGENDA FOR ORDINARY MEETING OF COUNCIL WEDNESDAY 20 MAY 2020 ______
9.7 PLANNING CONSENT – EXTENSIONS TO SINGLE DWELLING – LOT 131 (No.70) ROBERT RD, UCARTY DATE: 11 May 2020 SUBJECT: Extension to a single dwelling PROPONENT: Eastern Hills Drafting / J Bird LOCATION: Lot 131 (No. 70) Robert Rd, UCARTY WEST AUTHOR: Hugo de Vos – Contract Planner REPORTING OFFICER: Peter Bentley – Chief Executive Officer FILE NO: 176 ASSESSMENT NO: A1085
PURPOSE To consider a proposal to construct extensions to a single dwelling at Lot 131 (No. 70) Robert Rd, Ucarty West.
BACKGROUND The Shire of Goomalling has received an application for development approval for extensions to a single dwelling at Lot 131 (No. 70) Robert Rd in Ucarty West.
The abovementioned property is zoned Rural 3 – General farming under the Shire of Goomalling Local Planning Scheme No. 3 (‘LPS3’ or ‘the Scheme’). This development requires development approval under section 5.1.1 of the Scheme and is not exempt under section 5.1.2.
STATUTORY IMPLICATIONS Planning and Development Act 2005 Planning and Development Regulations 2009 Planning and Development (Local Planning Schemes) Regulations 2015 Shire of Goomalling Local Planning Scheme No. 3
POLICY IMPLICATIONS State Planning Policy 3.7 – Planning in Bushfire Prone Areas The application has provided a BAL rating of 12.5. Construction must comply with AS3959 Section 5 – Building in a Bushfire Prone Area. This will be addressed as part of the building permit process.
FINANCIAL IMPLICATIONS Planning fee of $384.00 to be paid by applicant.
STRATEGIC IMPLICATIONS This matter is not directly dealt with within the Community Strategic Plan
ATTACHMENTS The application plans are attached.
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SHIRE OF GOOMALLING AGENDA FOR ORDINARY MEETING OF COUNCIL WEDNESDAY 20 MAY 2020 ______
OFFICER COMMENT This represents a straightforward development proposal – the only reason this is being brought to Council for determination is due to a lack of delegated authority.
A future Scheme amendment is currently being formulated which will address this issue - with a supplementary condition exempting the construction of an extension to a single dwelling on non R-coded properties recommended for inclusion.
VOTING REQUIREMENT Simple Majority.
RECOMMENDATION
That Council grants development approval for extensions to the dwelling at Lot 131 (No. 70) Robert Rd in Ucarty West, subject to the following conditions:
1. The development hereby permitted must substantially commence within two years from the date of this decision letter.
2. The development hereby permitted taking place in accordance with the approved plans submitted with the application.
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SHIRE OF GOOMALLING AGENDA FOR ORDINARY MEETING OF COUNCIL WEDNESDAY 20 MAY 2020 ______
9.8 PLANNING CONSENT – CONTAINER DEPOSIT SCHEME -LOT 450 (NO. 62) MAIN ST, GOOMALLING DATE: 11 May 2020 SUBJECT: Container Deposit Scheme PROPONENT: J Trahair LOCATION: Lot 450 (No. 62) Main St, GOOMALLING AUTHOR: Hugo de Vos – Contract Planner REPORTING OFFICER: Peter Bentley – Chief Executive Officer FILE NO: 176 ASSESSMENT NO: A244
PURPOSE To consider a proposal to operate a container deposit scheme (‘CDS’) outlet at Lot 450 (No. 62) Main Street in Goomalling.
BACKGROUND The Shire of Goomalling has received an application for development approval to operate a container deposit scheme (‘CDS’) outlet at Lot 450 (No. 62) Main St in Goomalling.
The CDS is an initiative through Containers for Change and the State Government.
Containers for Change is Western Australia’s new container deposit scheme. Containers for Change will provide a 10-cent refund for each eligible container returned for recycling at an approved Containers for Change Refund Point, encouraging recycling and creating a cleaner WA for everyone.
The scheme aims to: increase recovery and recycling of empty beverage containers; reduce the number of empty beverage containers that are disposed of as litter or to landfill; ensure that first responsible suppliers of beverage products take product stewardship responsibility; provide opportunities for social enterprise and benefits for community organisations; create opportunities for employment; and complement existing collection and recycling activities for recyclable waste.
Containers for Change is run by WA Return Recycle Renew – a not-for-profit company responsible for establishing the collection network and managing its day-to-day operation.
The start date for the container deposit scheme, Containers for Change, has been deferred from 2 June 2020 as a result of the impacts of COVID-19. Tentative implementation date is now November 2020.
The applicant has been selected to become the aggregation and drop-off point for Goomalling and surrounding areas pending approval.
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SHIRE OF GOOMALLING AGENDA FOR ORDINARY MEETING OF COUNCIL WEDNESDAY 20 MAY 2020 ______
Lot 450 (No. 62) Main St in Goomalling is zoned ‘Light Industry’ under the Shire of Goomalling’s Local Planning Scheme No. 3.
The proposed land-use classification under the Scheme that approval is being sought is ‘Industry – Light’.
This means:
Industry Light: - means an industry:
(a) in which the processes carried on, the machinery used, and the goods and commodities carried to and from the premises will not cause any injury to, or will not adversely affect the amenity of the locality by reason of the emission of light, noise, electrical interference, vibration, smell, fumes, smoke, vapour, steam, soot, ash, dust, waste water or other waste products; and
(b) the establishment of which will not or the conduct of which does not impose an undue load on any existing or projected service for the supply or provision of water, gas, electricity, sewerage facilities, or any other like services.
Under the Scheme this land use is a ‘P’ use. ‘P’ means that the use is permitted, provided it complies with the relevant standards and requirements laid down in the Scheme and all conditions (if any) imposed by the Council in granting planning consent.
STATUTORY IMPLICATIONS Planning and Development Act 2005 Planning and Development Regulations 2009 Planning and Development (Local Planning Schemes) Regulations 2015 Shire of Goomalling Local Planning Scheme No. 3
POLICY IMPLICATIONS Nil
FINANCIAL IMPLICATIONS Planning fee of $147.00 to be paid by applicant.
STRATEGIC IMPLICATIONS Strategic Community Plan 2019 The environment is a core area of focus in the Strategic Community Plan 2019 with the Shire committed to developing new infrastructure so that it is sustainable into the future.
Objective 3.1 Enhance the health and integrity of the natural environment:
Strategy: 3.1.4 Encourage and support community environmental projects.
The proposed CDS aligns with this strategy.
ATTACHMENTS The application plans are attached.
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SHIRE OF GOOMALLING AGENDA FOR ORDINARY MEETING OF COUNCIL WEDNESDAY 20 MAY 2020 ______
OFFICER COMMENT The CDS proposal for Lot 450 (No. 62) is benign and good for the community. The location in the Light Industry zone is ideal for such a use and the proposal is consistent with the Scheme. It is recommended that Council approves the development subject to conditions.
VOTING REQUIREMENT Simple Majority
RECOMMENDATION That Council grants development approval to Mr Trahair to operate a Containers for Change aggregation and drop-off point at Lot 450 (No. 62) Main St in Goomalling, subject to the following conditions:
1. The development hereby permitted must substantially commence within three years from the date of this decision letter.
2. The development hereby permitted taking place in accordance with the approved plans submitted with the application.
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SHIRE OF GOOMALLING AGENDA FOR ORDINARY MEETING OF COUNCIL WEDNESDAY 20 MAY 2020 ______
9.9 PIONEERS’ PATHWAY – MEMORANDUM OF UNDERSTANDING 2020-2023 DATE: 11 May 2020 PROPONENT: Pioneers’ Pathway, Shire of Goomalling LOCATION: Whole of Shire SUBJECT: Memorandum of Understanding 2020-2023 AUTHOR: Tahnee Bird – Community Development Officer REPORTING OFFICER: Peter Bentley – Chief Executive Officer FILE NO: 186-2 ASSESSMENT NO: N/A
PURPOSE To consider a further three year commitment to the Pioneers’ Pathway initiative and endorse the Memorandum of Understanding (MoU) 2020-2023 as attached.
BACKGROUND Pioneers’ Pathway is an initiative of the seven (7) Shires of Toodyay, Goomalling, Dowerin, Wyalkatchem, Trayning, Nungarin and Merredin since before 2001. Goomalling has been the administrator since inception.
At the end of 2015/16 the Shire of Goomalling questioned the feasibility of Pioneers’ Pathway. Consultants, Wayfound were contracted to complete a review of the initiative in December 2016. From Wayfound’s findings and regular group meetings, the seven councils committed to a minimum three-year Memorandum of Understanding and financial contribution of $10,500 for pathway development in 2017 which expires June 30, 2020.
In that three-year period the Councils achieved the following:
Employment of an executive officer for the group Strategic Plan and action plan for the initiative Basic DL for immediate promotion The product was refined and rebranded New website updated to www.pioneerspathway.com.au Marketing plan including collaborative marketing in Eastern Wheatbelt Visitor’s Guide and Australia’s Golden Outback Guide (annually) as well as online trails website. Councils determined a “site” for promotion Stories were developed for corresponding sites Interpretation plan completed by consultant Creative Spaces The Shire of Goomalling has been approved for two grants Building Better Regions Fund ($17,500) and Lotterywest ($82,500) for the implementation of the interpretive plan developed by Creative Spaces which will be carried out in 2020-21.
STATUTORY IMPLICATIONS Local Government Act 1995
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SHIRE OF GOOMALLING AGENDA FOR ORDINARY MEETING OF COUNCIL WEDNESDAY 20 MAY 2020 ______
POLICY IMPLICATIONS The Council has no specific policy regarding this matter.
FINANCIAL IMPLICATIONS $3500 per year for 3 years totalling $10,500 ex GST
STRATEGIC IMPLICATIONS 2.2 - Facilitate the development of local and regional tourism 2.2.1 Advocate, promote and market the Shire as a place to live, work and visit 2.2.3 Facilitate the development of tourism activities associated with the Shire’s diverse natural, social and built heritage 2.2.5 Develop partnerships to actively support visitor growth 2.2.6 Provide relevant tourist information and marketing services
COMMENT Shire of Trayning mad a decision to withdraw from the project in April 2020 and as such has forfeited all funds contributed.
The new MoU will be for the six Shires of Dowerin, Goomalling, Merredin, Nungarin, Toodyay and Wyalkatchem from 1 July 2020 to 30 June 2023 to provide funding to continue collaborative develop of historical tourism in the region through development, promotion and marketing of the Pioneers’ Pathway Self Drive Trail from Perth to Merredin.
The MoU sets out the roles and objectives of the Pioneers’ Pathway Advisory Group, lead Council (Goomalling) and participating Councils; communication; key performance indicators; resource investment; and term.
Shires of Dowerin, Merredin, Nungarin, Toodyay and Wyalkatchem have all endorsed the new MoU.
Pioneers’ Pathway is the only formal collaborative marketing opportunity Shire of Goomalling is participating in since the recess of Avon Tourism. Marketing “Goomalling” as its own brand isn’t feasible due to the large investment required with minimal return. An arrangement where the costs are shared amongst multiple Councils allows Shire of Goomalling to tap into multiple markets at a reduced cost.
It should be noted that Avon tourism officers are working together to create a more collaborative approach to tourism marketing for the region. The arrangement has been in place since the uncertainty surrounding the future of Avon Tourism first came to light. It is an informal arrangement and financial commitments have NOT been made from Councils to develop the “Avon Valley” as a brand at this stage.
2020-2023 Once the infrastructure detailed in the interpretation plan has been implemented in 2020-21, the focus will shift from infrastructure to redeveloping the A5 brochure and marketing including more social media content. Strategic Plan is due for review in 2021-22
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SHIRE OF GOOMALLING AGENDA FOR ORDINARY MEETING OF COUNCIL WEDNESDAY 20 MAY 2020 ______
Executive Officer will change from an employee arrangement to 12-month contract reviewed annually for the three years to limit Shire of Goomalling’s ongoing liability for annual, personal and long service leave. Hours will remain the same, 8 hours per week.
ATTACHMENTS Draft MoU Pioneers’ Pathway
VOTING REQUIREMENT Absolute Majority
RECOMMENDATION That the Council:
Endorse the attached Pioneers’ Pathway Memorandum of Understanding 2020-2023 and commit to a further three-year investment in the project to the value of $3500 per annum totally $10,500 excluding GST over the three-year period.
10. ELECTED MEMBERS MOTION OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN
11. NEW BUSINESS OF AN URGENT NATURE AGREED TO BY RESOLUTION OF COUNCIL
12. INFORMATION BULLETIN
13. MATTERS BEHIND CLOSED DOORS
The meeting be closed to the public in accordance with section 5.23 Local Government Act 1995, 5.5.23(2))
Matters affecting employee(s) Personal affairs of any person(s), including financial and/or commercial contracts Commercial Confidentiality Legal advice/matters Public safety/security matters where public knowledge may be prejudicial.
14. MEETING CLOSURE
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SHIRE OF GOOMALLING AGENDA FOR ORDINARY MEETING OF COUNCIL WEDNESDAY 20 MAY 2020 ______
INFORMATION BULLETIN MAY 2020
12.1 INWARDS CORRESPONDENCE LISTING Karen Mannaerts – Executive Assistant
Date File From Description Distribution Received Number Development Assessment Panels: Via email 22/4/2020 Minister Saffioti 176-16 Configuration and Membership 22/4/2020 Via email 7/5/2020 DLGSC Financial Assistance provided to LGs 102 7/5/2020 Premier Mark Via email 12/5/2020 Transition to a CovidSafe Australia 129 McGowan 12/5/2020 Ministerial Order – Penalty and Via email 12/5/2020 WALGA 142 Instalment Interest 12/5/2020 LG’s role regarding the easing of Via email 12/5/2020 Minister Templeman 129 COVID-19 restrictions 13/5/2020
12.2 ACTION LIST Peter Bentley
ACTION LIST Item Action required Status Comments No In prog complete 1. Review the attached draft Fitness for Work Policy; To be included 20 2. Provide the policy to all staff for comment and review; in Policy 3. Should there be no objections from the staff implement Manual Review and adopt the policy.
Give Mr Reiger a further 60 days to comply with the 32 Demolition Order; and If not completed within this timeframe, then Council will carry out the demolition of the house that has been subject to previous orders of Council, in accordance to Section 140 of the Health (Miscellaneous Provisions) Act 1911 and recover the cost from the owners.
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SHIRE OF GOOMALLING AGENDA FOR ORDINARY MEETING OF COUNCIL WEDNESDAY 20 MAY 2020 ______
Give Mr Reiger a further 60 days to comply with the 34 Clean Up Order; and If not completed within this timeframe, then Council will carry out the Clean-up of Lot 239 that has been subject to previous orders of Council, in accordance to Section 140 of the Health (Miscellaneous Provisions) Act 1911 and recover the cost from the owners. CEO to negotiate a sale price for 8 Forrest Street during the Valuation 127 period of 12 months with the proponent should she continue received. to be interested in purchasing the property and report back to
Council prior to progressing any future sale. 1. CEO to provide a gate to the southern end of the football 147 oval as an alternative access for patients; Items 1-3 complete. 2. Advise the local emergency services of the alternative access point;
3. Write to the Goomalling Bowling Club explaining; a) club contributions to their various facilities, b) that the Council is further investigating the provision of a helipad at the Goomalling Hospital site, c) that at this stage the Council will not be providing financial assistance to purchase a vacuum cleaner for the green, d) that at this stage the Council will not be providing staff to vacuum or blow off the green, e) that while the alternative access will be provided, the Council will not enforce its use.
4. CEO to continue the research and discussions into siting a helipad at the Goomalling Hospital. 1. Fully investigate the proposed recycling service including 164 seeking reasonably firm costs and the impacts on Advertised in ratepayers; newsletter, No 2. advertise seeking public comment and support for the comments service; received 3. commence the service from 1 July 2020 should there be no significant community resistance.
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SHIRE OF GOOMALLING AGENDA FOR ORDINARY MEETING OF COUNCIL WEDNESDAY 20 MAY 2020 ______
12.3 CEO’S REPORT Peter Bentley
To be presented verbally at the meeting.
12.4 WORKS MANAGER’S REPORT David Long
WORKS CREW REPORT MARCH 2020
DATE WORK DESCRIPTION Rubbish run / Refuse site maintenance / Konnongorring West Rd - Install advance warning signs on railway crossing / Calingiri Rd - SPA stabilisation works on pavement failures / 1 Konnongorring West Rd - J + M Asphalt widening rail crossing and approaches-widening CBH entrance with AC 75 asphalt. Calingiri Rd - SPA stabilisation works on pavement failures / Dowerin-Konnongorring Rd - 2 Repair sand holes. Rubbish run / Refuse site maintenance / Calingiri Rd - SPA stabilisation works on pavement 3 failures / Dowerin-Konnongorring Rd - Repair sand holes / Sawyer Rd - Repair washouts. 4 Weekend – Calingiri Rd - SPA stabilisation works on pavement failures. 5 Weekend – Calingiri Rd - SPA stabilisation works on pavement failures. Rubbish run / Refuse site maintenance / Calingiri Rd - SPA stabilisation works on pavement 6 failures / Staff RDOs. Calingiri Rd - SPA stabilisation works on pavement failures / Cemetery - Burial duties / 7 Konnongorring West Rd - Complete Rail crossing signage - relocate equipment to Goomalling. Rubbish run / Refuse site maintenance / Calingiri Rd - SPA stabilisation works on pavement 8 failures / Meckering Rd - Form up edges for widening / Konnongorring West Rd - Repair signs where required. Calingiri Rd - SPA stabilisation works on pavement failures / Meckering Rd - Form up edges 9 for widening / Cemetery - Assist with burial duties. 10 Public Holiday 11 Weekend 12 Weekend 13 Public Holiday Rubbish run / Refuse site maintenance / Calingiri Rd - SPA stabilisation works on pavement 14 failures / Meckering Rd - Form up edges for widening / Backhoe - Repair flat tyre / Cemetery - Assist with burial duties. Calingiri Rd - SPA stabilisation works on pavement failures / Meckering Rd - Rip existing 15 bitumen, gravel sheet for road reconstruction and widening / Yarramony Rd - remove fallen trees / Jones Rd - repair damaged signs. Calingiri Rd - SPA stabilisation works on pavement failures / Meckering Rd - Rip existing bitumen, gravel sheet for road reconstruction and widening / Dowerin-Konnongorring Rd - 16 Patch potholes in bitumen with cold mix - Repair damaged signs where required / Konnongorring West Rd - Patch potholes in bitumen with cold mix. Rubbish run / Refuse site maintenance / Calingiri Rd - SPA stabilisation works on pavement 17 failures / Meckering Rd - Rip existing bitumen, gravel sheet for road reconstruction and
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SHIRE OF GOOMALLING AGENDA FOR ORDINARY MEETING OF COUNCIL WEDNESDAY 20 MAY 2020 ______
widening. 18 Weekend 19 Weekend Rubbish run / Refuse site maintenance / Calingiri Rd - SPA stabilisation works on pavement 20 failures / Meckering Rd - Rip existing bitumen, gravel sheet for road reconstruction and widening. Calingiri Rd - SPA stabilisation works on pavement failures / Meckering Rd - Rip existing 21 bitumen, gravel sheet for road reconstruction and widening / Bolgart East Bridge - annual maintenance - vegetation clearing - deck clearing. Rubbish run / Refuse site maintenance / Calingiri Rd - SPA stabilisation works on pavement 22 failures / Meckering Rd - Rip existing bitumen, gravel sheet for road reconstruction and widening / Administration Office - Assist with archive clean up. Calingiri Rd - SPA stabilisation works on pavement failures / Meckering Rd - Rip existing 23 bitumen, gravel sheet for road reconstruction and widening / Administration Office - Assist with archive clean up. Rubbish run / Refuse site maintenance / Calingiri Rd - SPA stabilisation works on pavement 24 failures / Meckering Rd - Rip existing bitumen, gravel sheet for road reconstruction and widening / Town site - Deliver materials as per works requests. 25 Weekend 26 Weekend 27 Public Holiday Rubbish run / Refuse site maintenance / Calingiri Rd - SPA stabilisation works on pavement 28 failures / Meckering Rd - Rip existing bitumen, gravel sheet for road reconstruction and widening / Town streets - Replace guideposts where required. Calingiri –Rd SPA completed stabilisation works on pavement failures / Meckering Rd - Rip 29 existing bitumen, gravel sheet for road reconstruction and widening / Long Forrest Rd - replace guideposts where required. Meckering Rd - Rip existing bitumen, gravel sheet for road reconstruction and widening / 30 Carter Rd - Replace/install guide posts where required / Glatz Rd - Replace/install guideposts where required.
OTHER WORKS
-
CURRENT WORKS Goomalling-Calingiri Rd - Reconstructing failed bitumen pavement. Goomalling-Meckering Rd - Reconstruction of existing bitumen pavement and seal to 8 m wide.
WORKS SCHEDULED -
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SHIRE OF GOOMALLING AGENDA FOR ORDINARY MEETING OF COUNCIL WEDNESDAY 20 MAY 2020 ______
MAINTENANCE GRADING REPORT
SOUTH WEST SOUTH EAST
ROAD NAME DATE ROAD NAME DATE
ANDERSON 21.2.20 ABBATOIR 30.12.19
BEBAKINE 20.2.20 BERRING 23.1.20
BEECROFT 21.4.20 BERRING E 12.4.19
BOLGART EAST 15.4.20 BOASE 22.1.20
CHITIBIN 4.2.20 BROOKSBANK 17.1.20
CLARKE 7.4.20 DICK ST 9.4.20
CLAY PIT 12.2.20 GEORGE ST 9.4.20
EATON 18.2.20 HAGBOOM STH 2.12.19
GOON GOONING 11.7.19 HAYWOOD ST 7.4.20
HUGHES 30.1.20 HULONGINE 7.2.19
JENNACUBBINE EAST 19.2.20 KUNZIA WAY 8.4.20
KROE HUT 12.2.20 MARTINDALE LANE 9.4.20
LAWLER 31.1.20 PATTERSON 17.4.20
LEESON 31.1.20 PEAR TREE DRIVE 8.4.20
LONG FORREST 11.2.20 ROBERT 14.4.20
MC LEAN 18.2.20 SLATER ST 9.4.20
MUGGIN MUGGINS 19.2.20 SADLER 19.12.19
ROSSMORE 18.2.20 SALMON GUM WAY 8.4.20
ROWLES 21.12.19 SHORT ST 9.4.20
SAWYER 12.2.20 SMITH ST 9.4.20
SHEEN 10.2.20 UCARTY 16.4.20
SMITH 13.2.20 YORK GUM WAY 8.4.20
TYNDALL 10.2.20 WATERHOUSE WAY 9.4.20
WONGAMINE 30.1.20 WILLIAMS ST 9.4.20
NORTH WEST NORTH EAST
ROAD NAME DATE ROAD NAME DATE
BAIN 5.4.19 BERRING 29.4.20
BURNT HILL 3.1.20 BOTHERLING EAST 23.4.20
BURABADJI 26.3.19 BURABADJI EAST 29.4.20
CACTI 14.3.19 BYBERDING 9.1.20
COULTHARD 14.3.19 CARTER 14.1.20
DEW 16.1.20 COOPER 14.1.20
DONALD 25.2.20 DEAN 13.1.20
DOWERIN- GLATZ 14.2.19 15.1.20 KONNONGORRING HAYWOOD 14.3.19 EGAN 1.5.20
JONES 23.3.20 EVANS 28.4.20
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SHIRE OF GOOMALLING AGENDA FOR ORDINARY MEETING OF COUNCIL WEDNESDAY 20 MAY 2020 ______
KONNONGORRING WEST 24.3.20 FAIRLEE 15.1.20
LORD 16.9.19 GABBY QUOI QUOI 10.1.20
MORREL 9.1.20 GRIFFITH WHALEY 14.1.20
PINKWERRY 8.1.20 KALGUDDERING WEST 14.1.20
WHITFIELD 2.1.20 KING 5.3.20
LAKE 22.4.20
MOUNTJOY 13.1.20 NAMBLING NTH 1.5.20
OAK PARK 20.4.20
PRYOR 29.4.20
SAWYER 6.3.20
SCHELL 1.5.20
SIEGERT 13.1.20
SHARA 1.5.20 SLATER 1.5.20
SPARK 22.4.20
WHITE 18.4.19
WILLIAMS 15.1.20
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SHIRE OF GOOMALLING AGENDA FOR ORDINARY MEETING OF COUNCIL WEDNESDAY 20 MAY 2020 ______
12.5 PARKS & GARDENS REPORT David Long
APRIL 2020 DATE WORK DESCRIPTION Daily watering schedule / APU - edge and mow lawns - garden bed maintenance - weed 1 control / Hockey oval - manual water / Football oval – mow / Football and Hockey ovals - line mark. Hockey oval - manual water / Gym - Edge and mow lawn / Pavilion - Edge and mow lawn / Railway Tce - mow lawns / Anstey park - mow lawn / Millsteed garden - mow lawn / 2 7 Forward St - mow lawn - garden bed maintenance / 32 Eaton - mow lawn - garden bed maintenance. 3 Daily watering schedule / Hockey oval - manual water / Town streets - Weed control 4 Weekend 5 Weekend Daily watering schedule / Hockey oval - manual water / Cricket Pitch - mow - top dress 6 bare areas / Swimming Pool - edge and mow lawns - whipper snip surrounds. Hockey oval - manual water / Football oval - unblock sprinklers / Koomal Village - edge 7 and mow lawns - garden bed maintenance. Daily watering schedule / Hockey oval - manual water / Cemetery - Whipper snip weeds 8 / Football Oval - top dress bare areas / Town Streets - sweep with street sweeper. Hockey oval - manual water / Football oval - mow - unblock sprinklers / Hockey oval – mow - unblock sprinklers / Public Toilets and War Memorial - rake and tidy / Town 9 streets - pick up fallen limbs and general refuse - rake and remove leaves from drains and kerbs / Cemetery - Rake and tidy / Anstey Park - mow lawn / Railway Tce- mow lawns. 10 Public Holiday - Daily watering schedule - hot weather 11 Weekend - Daily watering schedule - hot weather 12 Weekend 13 Public Holiday Daily watering schedule / Lockyer Street - Rake, tidy and mulch entry statement garden / 14 APU - mow lawns - garden bed maintenance. Hockey oval - manual water / Administration - mow lawn / Millsteed Garden - mow lawn 15 / 41 High St - mow yards / 47 James St - mow lawns - garden bed maintenance / 32 Eaton St - mow lawn. Daily watering schedule / Hockey oval - manual water / Hockey oval – mow / Gym - mow 16 and edge lawn / Cricket Pitch – mow / Railway Tce - mow lawns / Anstey Park - edge and mow lawns. Daily watering schedule / Hockey oval - manual water / Public Toilets and War Memorial 17 - rake and tidy / Town streets - pick up fallen limbs and general refuse - rake and remove leaves from drains and kerbs / Town Streets and vacant blocks - weed control. 18 Weekend 19 Weekend Daily watering schedule / Hockey oval - manual water / Football oval – mow / Cricket Pitch – mow / Railway Tce - Garden bed maintenance on islands - hedge shrubs / 20 Administration - Hedge shrubs / Farmers club - mow lawns / 7 Forward St - mow lawn / 43 Throssell St - reticulation repairs. 21 Hockey oval - manual water – mow / Tennis Pavilion - garden bed maintenance -
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SHIRE OF GOOMALLING AGENDA FOR ORDINARY MEETING OF COUNCIL WEDNESDAY 20 MAY 2020 ______
whipper snip surrounds / Football oval - whipper snip surrounds / Town streets - sweeping with street sweeper / Koomal Village - garden bed maintenance / Railway Tce - fertilise lawns. Daily watering schedule / Hockey oval - manual water / Football oval - unblock sprinklers 22 / Tennis Pavilion - reticulation repairs / Swimming Pool - mow lawns / Anstey Park - edge and mow lawn / Administration - garden bed maintenance. Hockey oval - manual water / Football oval - unblock sprinklers / Oval depot - clean and 23 reorganise / Town streets - sweeping with street sweeper / Railway Tce - mow lawns. Daily watering schedule / Hockey oval - manual water / Public Toilets and War Memorial - rake and tidy / Town streets - pick up fallen limbs and general refuse - rake and remove 24 leaves from drains and kerbs / Oval depot - clean and reorganise / Administration - mow lawn / Koomal Village - reticulation repairs / Administration - Garden bed maintenance. 25 Weekend 26 Weekend 27 Public Holiday Daily watering schedule / Koomal Village - edge, mow and whipper snip lawn areas / 28 45 James St - edge, mow and whipper snip lawns. Hockey oval - manual water / Recreation Ground - weed control on surrounds / Cricket 29 Pitch - mow, fertilise and top dress bare areas / 32 Eaton St - mow lawn / 41 High St - mow yards / Swimming Pool - mow lawns / Administration - prune shrubs,. 30 Daily watering schedule / Hockey oval - manual water
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SHIRE OF GOOMALLING AGENDA FOR ORDINARY MEETING OF COUNCIL WEDNESDAY 20 MAY 2020 ______
12.6 PLANT REPORT David Long
KMS/HRS SERVICING FLEET MACHINE KM/HRS START KM/HRS END COMPLETED INTERVAL GO 009 FORD UTE 0 200 200 15000 GO 010 J DEERE 3579 3579 0 250 GO 015 UTE 131015 132016 1001 15000 GO 016 UTE 221163 221958 795 15000 GO 017 TRUCK 203235 204145 910 15000 GO 018 TRUCK 208750 209151 401 15000 GO 019 TRUCK 474065 475383 1318 15000 GO 020 VOLVO 15455 15455 0 500 GO 021 12 H 13936 14012 76 500 GO 022 STEEL ROLLER 4570 4579 9 250 GO 023 UTE 105589 105710 121 15000 GO 024 LOADER 8169 8240 71 500 GO 025 MULTI ROLLER 1370 1380 10 250 GO 027 TRUCK 260271 260514 243 15000 GO 028 BACKHOE 151 161 10 500 GO 033 COASTER BUS 173521 173521 0 15000 GO 034 MASSEY 6911 6914 3 500 GO 037 UTE 93346 93614 268 15000 GO 038 UTE 132003 132808 805 15000 GO 039 UTE 215928 216466 538 15000 GO 040 SUV 49631 51402 1771 15000 GO 041 TRUCK 229128 22948 355 15000 GO 042 HOLDEN UTE 102300 103213 913 15000 GOSHIRE SUV 49053 51359 2306 15000 GOSHIRE1 BUS 271119 271119 0 15000
FLEET MACHINE REPAIRS COMPLETED GO 010 J DEERE Brakes GO 015 UTE GO 016 UTE Reverse Alarm, brake adjustment GO 017 TRUCK RHS indicator GO 018 TRUCK GO 019 TRUCK Hydraulic fitting – service – steps – bushes and pins in suspension GO 020 VOLVO Exhaust manifold – service GO 021 12 H Aircons fan GO 022 MULTI ROLLER Cab mounts ordered GO 023 UTE
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SHIRE OF GOOMALLING AGENDA FOR ORDINARY MEETING OF COUNCIL WEDNESDAY 20 MAY 2020 ______
GO 024 LOADER Diff mount bolts GO 025 STEEL ROLLER GO 027 TRUCK GO 028 BACKHOE GO 033 COASTER BUS Leaking manifold GO 034 MASSEY Rotating beacons – temperature gauge GO 037 UTE GO 038 UTE GO 039 UTE GO 040 SUV GO 041 TRUCK GO 042 UTE GO SHIRE SUV GO 15101 TANDEM TRLR Wear plates on rear springs MISC Garden tip trailer - brakes
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SHIRE OF GOOMALLING AGENDA FOR ORDINARY MEETING OF COUNCIL WEDNESDAY 20 MAY 2020 ______
12.7 BUILDING MAINTENANCE REPORT David Long
DATE WORK DESCRIPTION 1 Staff leave Staff leave - Unit 1 Mortlock Lodge - clear drain blockage / Konnongorring West Rd - repair 2 broken pipe 3 Staff leave 4 Weekend 5 Weekend 6 Staff leave 7 Staff leave 8 Staff leave 9 Boase Rd - organise access gate into gravel pit / Small motors - service and sharpen chainsaws 10 Public Holiday 11 Weekend 12 Weekend 13 Public Holiday Cemetery - Burial duties / Tennis pavilion - security camera maintenance / Hoddy St - remove fallen tree branches / Slater Homestead - Organise furniture for repairs at Dowerin Work 14 Camp 15 Pump Station 2 - install new gate valve. Town streets - Assist with fallen branch removal / GO 038 - plant maintenance and clean / 16 Mortlock lodge - unit 1 and 3 - fix leaking taps and clean drains / Anstey park - fix leaking tap 17 Slaters Homestead - Take furniture to DWC for refurbishment. 18 Weekend 19 Weekend 41 and 43 Throssell St - install new dividing fence / Men's shed - replace ceiling after storm 20 damage – contract 41 and 43 Throssell St - install new dividing fence / 41 Throssell St - backyard gate repairs / 21 Men's shed - replace ceiling after storm damage - contract. Administration Office - assist with archive clean up / Konnongorring recreation ground toilets - clean sewer lines / Konnongorring Hall - clean sewer lines / Men's shed - replace ceiling after 22 storm damage - contract. Administration Office - assist with archive clean up / Administration office - Fix leaking tap in men's toilets / Tennis pavilion - fix leaking tap / Men's shed - replace ceiling after storm 23 damage - contract. Administration Office - assist with archive clean up / Men's shed - replace ceiling after storm 24 damage - contract. 25 Weekend 26 Weekend 27 Public Holiday 28 Public toilets - Fix broken tap / Chlorinator - clean out filters. Town site - Repair security cameras / 13 High St - turn off water / Caravan Park - clean sewer 29 lines. 30 Boase Rd - Install access gate into gravel pit for Meckering road works.
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SHIRE OF GOOMALLING AGENDA FOR ORDINARY MEETING OF COUNCIL WEDNESDAY 20 MAY 2020 ______
12.10 APPLICATION OF COMMON SEAL Karen Mannaerts – Executive Assistant
12.10.1 SALE OF 34 EATON STREET
At the Ordinary Meeting of Council on Wednesday 16 October 2019 Council agreed to accept an offer of $87,500 from Mr Kane Bywaters and Ms Brittney De Haas, to purchase 34 Eaton Street Goomalling on an “as is” basis.
The roof of this property was in a state of disrepair at that time and to satisfy the requirements of Mr Bywaters and Ms De Haas’s financial institute Council agreed to execute the replacement of the roof before the sale, on the arrangement that the cost be included in the sale price, bringing the total price to $106,881.00.
The Contract of Sale has been prepared by WA Settlements and require affixing of Council’s Common Seal for validation.
OFFICER RECOMMENDATION
That Council: authorise the affixing of the Common Seal to the Contract of Sale of 34 Eaton Street, Goomalling.
12.10.2 GRANT OF RIGHT OF BURIAL No 121
Application was received for the transfer of the Grant of Right of Burial for Grave No 149 in the Anglican Section of the Goomalling Cemetery from Mr David Escott to Mrs Simone Rowles.
The applicable fee of $245 was received from Mrs Rowles on XXX and fee of $230 which was received in November 2018 was refunded to Mr Escott.
The Common Seal is to be affixed to validate the Grant No 121 for Mrs Rowles.
OFFICER RECOMMENDATION
That Council: authorise the affixing of the Common Seal to the Schedule “B” Goomalling Public Cemetery Form of Grant of Right of Burial, Grant No. 121 for Simone Rowles.
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