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Escribe Agenda Package Community Development Committee Agenda Date: Thursday, 19 November, 2020 Time: 11:00 am Location: Council Chamber Forum North, Rust Avenue Whangarei Cr Gavin Benney (Chairperson) Elected Members: Her Worship the Mayor Sheryl Mai Cr Vince Cocurullo Cr Nicholas Connop Cr Ken Couper Cr Tricia Cutforth Cr Shelley Deeming Cr Jayne Golightly Cr Phil Halse Cr Greg Innes Cr Greg Martin Cr Anna Murphy Cr Carol Peters Cr Simon Reid For any queries regarding this meeting please contact the Whangarei District Council on (09) 430-4200. Pages 1. Declarations of Interest 2. Apologies 3. Confirmation of Minutes of Previous Community Development Committee Meeting 3.1. Minutes Community Development Committee Meeting held 5 15 October 2020 4. Decision Reports 4.1. Community Funding - November 2020 11 4.2. Youth Policy review 19 5. Information Reports 5.1. Presentation Virtual Tour Semenoff Stadium and Forum 39 North 5.2. Rent concessions report 2020 41 5.3. Operational Report - Community Group 135 6. Public Excluded Business 7. Closure of Meeting Recommendations contained in the agenda are not the decisions of the meeting. Please refer to minutes for resolutions. 1 Community Development Committee – Terms of Reference Membership Chairperson Councillor Gavin Benney Members Her Worship the Mayor Sheryl Mai Councillors Vince Cocurullo, Nicholas Connop, Ken Couper, Tricia Cutforth, Shelley Deeming, Jayne Golightly, Phil Halse, Greg Innes, Greg Martin, Anna Murphy, Carol Peters, Simon Reid Meetings Monthly Quorum 7 Purpose To oversee functions of Council that interact, support and provide services for the community, including to disburse funds as determined by the Whangarei District Council Grants, Concessions and Loans Policy. Key responsibilities • Policy and planning for the provision of community development, culture, arts and heritage and events. • District venues and community events • Libraries • Community services o Community sector liaison and support (Advisory Groups) o Community safety (City Safe, CCTV) • Pensioner housing • Property asset management o Pensioner housing o Forum North o Community halls • Civil Defence Emergency Management • Heritage, culture, arts and creative industries sector liaison • Community development led programme • Reporting on service delivery, including operational financial performance. 2 • Reporting on capital projects. • Operational reporting for the Community group within Council. • Procurement – general procurement relating to the areas of business of this committee, within delegations. • Shared services – investigate opportunities for shared services for recommendation to council. • Council Controlled Organisations (CCOs) – monitoring the financial and non- financial performance of CCOs whose functions would otherwise fall under the scope of this committee. Includes trading CCOs (CCTOs) and those CCOs exempted under the LGA. Responsibilities include: o advising on the content of annual Statement of Expectations to CCOs o agreement of the Statement of Intent o monitoring against the Statement of Intent o for exempted CCOs, monitoring and reporting as agreed between Council and the organisation CCOs accountable to this committee: o Whangarei Art Museum Trust (WAMT) – CCO o Northland Events Centre Trust (NECT) – exempted CCO • To carry out the funding process in accordance with the Whangarei District Council Grants, Concessions and Loans Policy in an objective, fair and transparent way. Delegations (i) All powers necessary to perform the committee’s responsibilities, including, but not limited to: a) approval of a submission to an external body. b) establishment of working parties or steering groups. c) adoption of strategies and policies relating to the key responsibilities of this committee (except for those that cannot be delegated by Council under Clause 32(1)(f) of Schedule 7 of the LGA). d) the approval of expenditure of less than $5 million plus GST. e) power to establish subcommittees and to delegate their powers to that subcommittee. 3 f) the power to adopt the Special Consultative Procedure provided for in Section 83 to 88 of the LGA in respect of matters under its jurisdiction (this allows for setting of fees and bylaw making processes up to but not including adoption). g) the power to delegate any of its powers to any joint committee established for any relevant purpose under clause 32, Schedule 7 of the Local Government Act 2002 (LGA). 4 5 1 Item 3.1 Community Development Committee Meeting Minutes Date: Thursday, 15 October, 2020 Time: 11:00 a.m. Location: Council Chamber Forum North, Rust Avenue Whangarei In Attendance Cr Gavin Benney (Chairperson) Her Worship the Mayor Sheryl Mai Cr Vince Cocurullo Cr Nicholas Connop Cr Ken Couper Cr Tricia Cutforth Cr Shelley Deeming Cr Jayne Golightly Cr Phil Halse Cr Greg Innes Cr Greg Martin Cr Anna Murphy Cr Carol Peters Cr Simon Reid Scribe C Brindle (Senior Democracy Adviser) ___________________________________________________________________ 1. Declarations of Interest Item 4.2 - Community Funding October 2020 2. Apologies There were no apologies. 3. Confirmation of Minutes of Previous Community Development Committee Meeting 3.1 Minutes Community Development Committee Meeting held 17 September 2020 Moved By Cr Vince Cocurullo Seconded By Cr Greg Martin That the minutes of the Community Development Committee meeting held on Thursday 17 September 2020, having been circulated, be 6 2 taken as read and now confirmed and adopted as a true and correct record of proceedings of that meeting. Carried 4. Decision Reports 4.1 Review of Visitor Information Services Moved By Cr Ken Couper Seconded By Cr Phil Halse That the Community Development Committee; 1. Approves a pathway for future visitor information services including: a. Downsizing the Town Basin visitor information service in 2021 by; Closing the Te Manawa, The Hub and Opening of a small ticketing and visitor information function at the extended Clapham’s National Clock Museum. b. Re-opening the Tarewa i-SITE when Te Manawa the Hub visitor information downsizes and relocates to the Claphams National Clock Museum. c. Reducing operating costs and enhancing the services provided by the Tarewa Road premises by; Forming strategic partnerships with other compatible agencies to share the space and costs. Exploring opportunities for new revenue generation or expanding current revenue streams. Amendment Moved By Cr Vince Cocurullo Seconded By Cr Jayne Golightly 1.b. Re-opening the Tarewa i-SITE before 2021. On the amendment being put Cr Benney called for a division: For Against Abstain Cr Gavin Benney X Her Worship the Mayor X Cr Vince Cocurullo X Cr Nicholas Connop X Cr Ken Couper X Cr Tricia Cutforth X Cr Shelley Deeming X 7 3 Cr Jayne Golightly X Cr Phil Halse X Cr Greg Innes X Cr Greg Martin X Cr Anna Murphy X Cr Carol Peters X Cr Simon Reid X Results 8 6 0 The amendment was Carried (8 to 6) and subsequently Carried as the substantive Motion Her Worship the Mayor and Cr Deeming requested their votes against be recorded. 4.2 Community Funding – October 2020 Subsequent to the agenda being circulated supplementary Item 4.2.1 Community Fund late application – Ngunguru Skatepark Opening Day was distributed separately but not within the timeframes specified in LGOIMA. Moved By Her Worship the Mayor Seconded By Cr Anna Murphy That the Community Development Committee approves grants totalling $110,139 from the Community Fund and $24,828 from the Community Emergency Recovery Fund, as follows: Arts, Culture and Heritage funding priority 1. Bream Bay Combined Arts Group – Kiln and Facility Set Up Works $4,000 2. Bream Bay The Learning Community – Pukapuka Party 2021 $1,000 3. Opera North – Opera North Presents $4,500 4. Te Kowhai Print – Stage 1 Maintenance and Renovation $6,000 5. Whangarei Music Society – Chamber Music Concert Series 2021 $2,200 6. Whangarei Steam and Model Railway Club – Compliance and Running Costs $4,000 7. Whangarei Theatre Company – Stage Refurbishment $8,000 8 4 Recreation and Sport funding priority 8. Marsden Wheelers Amateur Cycling Club – Memorial Ride $3,500 9. Northland Golf Club – Golf Cart Shed $8,500 10. Tikipunga Community Trust – Community Pool 2020-21 Season $6,000 11. Whangarei Croquet Club – Entrance Upgrade $2,100 Environment funding priority 12. Bream Head Conservation Trust – Emergency Rescue Kit $1,088 13. Parihaka Community Landcare – Community-led Conservation $2,325 14. Wairahi Tracks Charitable Trust – Works Programme Seed Funding $6,500 15. Weed Action Whangarei Heads – Mobile Conservation Equipment Trailer $3,360 Community Wellbeing funding priority 16. Hikurangi Mountain Lions Club – Hikurangi Christmas Festival 2020 $4,000 17. Lions Club of Marsden – Ruakaka Christmas Parade 2020 $2,000 18. Mangakahia Sports Ground Society – Mangakahia Summer Festival 2021 $4,000 19. Pehiaweri Maori Church and Marae – Community Gardens Upgrade $4,000 20. Portland Recreation Centre – Roof Repair $9,700 21. Ruakaka Recreation Centre – Fire Alarm Upgrade $10,000 22. Tiaho Trust – International Day of People with Disabilities 2020 $2,700 23. Waipu Business and Community Inc – Waipu Christmas Parade 2020 $3,500 24. Whangarei Lions Club – Whangarei District Christmas Parade 2020 $7,166 25. Ngunguru Skatepark Opening Day $1,000 9 5 Community Wellbeing funding priority – from Community Emergency Recovery Fund 26. Age Concern Whangarei – Safety and Maintenance Advocate (from CERF) $5,000 27. Mahitahi Hauora – Kai Ora Fund(from CERF) $10,000 28. Te Pokapu Tiaki Taiao O Te Tai Tokerau –
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