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TELLING a STORY with DATA Space Analytics at Ayers Saint Gross Space Analyses Empower Our Clients to SEE UNDERSTAND INTERACT INTRODUCTION to the FIRM 2

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TELLING a STORY with DATA Space Analytics at Ayers Saint Gross Space Analyses Empower Our Clients to SEE UNDERSTAND INTERACT INTRODUCTION to the FIRM 2 TELLING A STORY WITH DATA Space Analytics at Ayers Saint Gross Space analyses empower our clients to SEE UNDERSTAND INTERACT INTRODUCTION TO THE FIRM 2 WHAT IS SPACE ANALYTICS? 4 WHY IS THIS IMPORTANT? 6 + PLAN SERVICES OFFERED 8 CLIENT STUDIES 14 TECHNOLOGY TOOLKIT 26 OUTCOMES 34 SPACE ANALYTICS AT AYERS SAINT GROSS 1 Introduction to FOUNDED CLIENT STATISTICS 1912 the Firm All of our work is for mission-driven clients. FIRM PHILOSOPHY Ayers Saint Gross is an employee-owned design firm with expertise “ We engage people in architecture, planning, landscape architecture, space analytics, and places to create interiors, and graphic design. We are unique in that all of our work is for mission-driven clients such as colleges, universities, and cultural designs that enrich 85% 10% 5% Higher Education Cultural Institutions K-12 + Private Sector institutions. Since the founding of our practice in 1912, Ayers Saint Gross the world.” has built a reputation for designing environments of enduring value. Our design is driven by a critical and analytical discourse, a respect for past STAFF INTERNATIONAL REACH wisdom, a mind to future potential, and a belief that we have an obligation to leave places better than we found them. 170 Professional Staff Members AYERS SAINT GROSS QUICK FACTS 2 TELLING A STORY WITH DATA SPACE ANALYTICS AT AYERS SAINT GROSS 3 What is Space Analytics? At Ayers Saint Gross, we like to start every planning project with space analytics. Space analytics is precisely what it sounds like—a study and quantification of existing space and a projection of current and future space needs. This analysis serves as the foundation for our iterative process to identify challenges and opportunities, develop strategies, and build consensus and buy-in. In a world of constrained operational budgets, space analytics helps institutions open the dialogue about achieving the highest and greatest use of capital assets. Without that analysis, a higher education institution’s use of capital resources is guesswork—and guesswork can be costly. Ayers Saint Gross uses proprietary space analytics tools such as SAMi™, a cloud-based data visualization tool, an integrated planning tool, and GIS (Geographic Information Systems) mapping, which provides a snapshot of an existing campus’ space use and overlays the data on future projections to determine prospective needs. Key to the overlay analysis is our team’s knowledge about academic trends and best practices as well as our ability to benchmark a client’s peer and aspirational institutions. We take the guesswork out of planning and enable higher education institutions to plan ahead for the future. 4 TELLING A STORY WITH DATA SPACE ANALYTICS AT AYERS SAINT GROSS 5 “Northwest Missouri State is developing an academic brand focusing on profession-based learning that includes four processes: “ The space analytics study Why is this provided detailed and creating, discovering, exploring, and integrating. The space analytics team is helping us think invaluable data that will about our space differently. Through space, inform our decisions as we they are helping us create synergies around consider opportunities for important? these processes that we hope will optimize growth and development learning outcomes. at Lebanon Valley College in the years to come.” In a very short period of time, the Ayers Saint Physical space is a critical resource for mission-driven institutions, yet Gross space analytics team can articulate your space needs as though they have taught Steven P. O'Day, J.D. many lack effective space management systems. Leaders often view Former Vice President of Strategic on your campus for years. Because they walk Initiatives & Secretary of the College their space inventory as an in-demand commodity. Paired with outside every building and visit every classroom, their Lebanon Valley College expertise, data analysis allows institutions to remove political boundaries recommendations are intuitive.” and focus on a transparent and accountable method to prioritize space. Dr. Timothy P. Mottet Former Provost Northwest Missouri State University A range of tools are also required to help institutions gain a better understanding of space allocations and needs, and to effectively communicate their findings to a variety of stakeholders. Understanding policy and process in combination with how space is used “ Professional insights and peer institution data for metric-driven comparison were essential as we embarked on an executive-level and allocated often leads to more effective planning and can mitigate decision-making process for the future footprint of mission-critical the need for new construction. Space analytics is essential to thoughtful academic, administrative, research, and student life environments.” capital improvement programs. Keith Hayes University Space Manager Virginia Commonwealth University 6 TELLING A STORY WITH DATA SPACE ANALYTICS AT AYERS SAINT GROSS 7 Services Offered We develop short- and long-term strategies for the transformation and growth of physical resources by documenting existing conditions and providing real-time data on how an institution utilizes and manages its space. The services we provide our clients are diverse and often have immediate impact; quantifying existing space and analyzing current and future space needs is just the start. A review of an institution’s scheduling policies, space management policies, and schedule management software can alter the perceived amount of space needed and affect stakeholders’ interpretations of space needs. Our collaborative process builds consensus with respect for each institution’s mission and culture. 8 TELLING A STORY WITH DATA SPACE ANALYTICS AT AYERS SAINT GROSS 9 Space Needs Assessment Data Management Facilities Audit & Inventory Educational Efficacy Assessment We analyze how much space is needed and We merge data sets for efficiency and We develop a room-by-room inventory We assess how well physical buildings address the compare it to the amount of space currently built. standardization. or update existing inventory. functional needs of the programs they house. Appropriate space metrics are used to determine the The normalization of employee, course, and room data Our team collects existing information such as floor plans A subjective assessment measures the functionality of a amount of space needed by space category (classrooms, while enforcing standardized terminology allows clients and inventory databases. We tour spaces on campus to facility to its programs. A building may never suit its intended offices, and research space). The total outcomes show a to effectively utilize space data to produce efficient document occupants, space classification, seat counts, purpose. Issues such as floor-to-ceiling heights and access to range of space need. Outcomes identify types of space outcomes. The exchange of data between systems and the and square footage. This audit provides a timely snapshot daylight can affect various functional spaces. It provides an and the units needing space. In some cases, an overage quality of that data aligns space with function to assist of valuable real estate assets. institution with additional qualitative views of space beyond of space is identified through an assessment. with confident decisions regarding the allocation of space. the quantitative measure of space and the building condition. Instructional Space Utilization Classroom Demand Comparative Analysis Space Metrics & Standards We determine how classrooms and class We determine how course enrollments align We determine how space compares to peer We establish space metrics and standards to labs are scheduled and used. with classroom capacities. and aspirational institutions. determine how much space an institution needs. This analysis measures weekly room hours, seat fill In matching course sections and actual enrollments Data collected from a hand-selected group of institutions Space metrics and standards create the foundation for percentage, and square feet per student seat on a room- with existing classrooms and their relevant capacities, compares the number of students, faculty, square footage, a normative analysis. Different space categories require by-room basis. It can be grouped, totaled, and averaged institutions are able to review current classroom conditions characteristics, and program mix, allowing an institution unique ways of determining space quantities. These are as appropriate, tailored to the institution. We understand and factor in space needed to satisfy different pedagogies. to see where its space ranks in different space categories. based upon credit hours, the number of students on how well spaces are being scheduled and how growth or Decision-making more closely aligns their classroom It identifies space shortages and surpluses that may exist campus, research productivity levels, the number of faculty changes in pedagogy could be better accommodated. inventories with course offerings and right-sizes classrooms after conducting a normative analysis. Reviewing data and staff, and minimum dimensions of core facilities. to provide instructional spaces offering maximum flexibility from peer and aspirational institutions aids in identifying It provides institutions with ways to calculate the amount and adaptability. space growth in areas that may require an institution to of required space to conduct their day-to-day activities. reconstruct itself based on future visions and missions. 10 TELLING A STORY WITH DATA SPACE
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