Planning and Highways Meeting

Tuesday 7th March 2017 Town Hall 7pm

Present Cllrs D Allan (Chairman), L Allen, Horrocks, Perks and Pocock (substitute for Cllr Long) and Puri. Under item 4(v) of the Town Council Standing Orders, the Acting Town Clerk advised Committee that for this meeting Cllr Pocock would be substituting, with voting rights, for Cllr Long.

In Attendance Olive O’Sullivan - Acting Town Clerk, Natalia Gorman - Administrative Assistant, Cllr Janet Cairns as a non-voting observer and Mandi Slater, Transportation Officer City Council (BCC).

There were two members of the public and no press present.

55 Apologies for Absence The Town Clerk received apologies from Cllr Ives and Cllr Long.

56 Declarations of Interest There were no declarations made.

57 Minutes of Last Meeting Resolved that the minutes of the meeting of Planning & Highways Committee Meeting held on Wednesday 8th February 2017 be signed as a true record of the meeting.

58 Matters Arising The Acting Town Clerk advised Committee that the minutes of the previous Planning & Highways meeting were sent to (BCC) Planning department, however these minutes had not reached the relevant Planners until Wednesday 1st March but that the Town Councils’ comments in relation to the demolition of Boldmere Adult Education Centre had been taken account of in the relevant BCC Planning meeting. Cllr Pocock suggested that going forward the Acting Town Clerk confirms in writing that BCC have received Town Council recommendations.

In relation to BCC’s approval of the Birmingham Development Plan , the Acting Town Clerk confirmed that a meeting was scheduled for Town Councillors to meet with Craig Rowbottom, BCC Planning Development Manager to discuss the visioning plan for Langley and Peddimore and that engagement with the Town Council on future proposals would be an agenda item for the 28 March 2017, Town Council meeting.

Resolved to note the update from the Acting Town Clerk.

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59 School Keep Clear Campaign The chairman welcome Mandi Slater, BCC Transportation Officer to the meeting.

Mandi advised Committee that ten schools across Sutton Coldfield had signed up to the Mode Shift Stars, School Keep Clear Campaign and that the initiative had been particularly well received in the Vesey Ward. Mode Shift Stars is an online accredited tool that has been established to recognise schools that have demonstrated excellence in supporting cycling, walking and other forms of sustainable travel. Funding for the scheme was originally through the Fire Service Road Safety Partnership, however Mandi advised that BCC only have eight boxes available which are currently on loan to schools and priority was given to those who are active with Mode Shift Starts programme. Due to lack of resources there is a waiting list that will re-open again in September. One Keep Clear box costs approx. £660 which contains campaign tools that should last for three years including leaflets, banners and parking pledge & promise. Cllr Cairns advised that head teachers in the Vesey ward who have engaged with the scheme are working well together on travel plans and that 280 ticket fines have been issued to parents. There was a discussion around whether the Town Council should only provide boxes for Local Authority schools. Mandi confirmed that the scheme is open to all school for pupils aged between 5-16 years old. Cllr Horrocks suggested that as the initiative would have an impact on the entire community that it should be rolled out to all Royal Sutton Coldfield schools and that the scheme sits within Health & Wellbeing of the six pillars plan. It was agreed that Town Council branding would be included on promotional tools. The Acting Town Clerk queried if BCC would have the capacity to deliver the scheme across all schools in Sutton Coldfield at the same time. Mandi advised that if approved, initial contact will be made in writing to schools within the next few weeks and that she would report back on progress to Committee in approx. seven months . The cost to roll out this programme to 25 schools would be £16,250. Resolved that Committee recommend to Full Council that 25 schools in Sutton Coldfield are approached to engage with School Keep Clear Campaign and that funding of £16,250 be allocated to the project from the six pillars budget approved for Road Safety Measures (code 301 ).

At 19.50pm Mandi Slater, Cllr Cairns and one member of the public left the meeting.

60 Road Safety Improvements at the Junction of East View Road and Wylde Green Road adjacent to Bishop Walsh School Cllr Allan presented a history of recorded accidents at the Junction of East View Road and Wylde Green Road. There have been eleven recorded crashes within the last five years at this junction. Cllr Allan advised Committee that BCC have said that the accident rate does not justify any money being spent by City Council to improve the junction. Options available

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for Town Council to consider funding included a 20mph zone during school hours, however whilst this would provide an additional safety measure at school times, it would not address the issue of safety at the junction as a whole. A second option would be to install cushions/ sleeping policemen. Cllr Mackey suggested a different surface tarmac that naturally slows vehicles could be a potential option. Cllr Pocock suggested that Karl Randle, BCC Senior Service Engineer be invited to the next Committee meeting to discuss options and costings.

Resolved that The Acting Town Clerk will relay views to Karl Randle and ask him to attend Planning & Highways Committee meeting on 5th April.

61 Notice of Motion Motion submitted by Cllr Puri on 31 January 2017. “This Council will review Birmingham City Council’s Community Infrastructure Levy Regulation 123 List (Attached). Regulation 123 provides for Birmingham City Council to set out a list of those projects or types of infrastructure that they intend to fund, or part fund, through the Community Infrastructure Levy (CIL). There are a number of entries for Sutton Coldfield which may be considered obsolete or no longer appropriate. I move that Royal Sutton Coldfield Town Council determines fresh priorities for any CIL funding in the town in consultation with local residents and request that BCC’s Regulation 123 List be updated to reflect these. In the meantime any entries deemed no longer suitable should be removed.” Cllr Puri advised Committee that the Regulation 123 List has not been updated for a long time and that it needed to be reviewed to give a wider vision of planning in Sutton Coldfield.

Cllr Allan advised Committee that the list is subject to review and that BCC have advised they will be doing this in the near future, adding that that BCC is obliged to liaise with the Town Council as a statutory consultee. The Acting Town Clerk confirmed that BCC is awaiting clarity on CIL proposals following publication of the recent Housing White.

As arrangements are already in place to review CIL and the Regulation 123 List, in line with Standing Orders, the motion was withdrawn.

Resolved that under standing orders this motion was withdrawn.

62 Notice of Motion

Motion submitted by Cllr Long on 28 February 2017.

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“Now that there will be no judicial review of the desecration of our Greenbelt and

Birmingham City Council have already started the process of appointing consultants for the employment zone, the Planning and Highways Committee will request that Birmingham City Council engages with us immediately so that we are involved with planning the urban design, infrastructure, section 106 agreements and improvements to the already congested road infrastructure around to not only cope with current demand, but with the future demand an additional 10,000 cars would bring. We will ask the government for some of the infrastructure funding to go alongside new housing developments, announced in the Autumn statement, to be allocated to the plan for 6,000 homes in Royal Sutton Coldfield. This in no way endorses the plan for 6,000 homes, but ensures we are prepared to minimise the effects.”

Cllr Pocock presented the motion on behalf of Cllr Long.

As arrangement are in place for BCC to attend Town Council on 28 March 2017 to discuss how Planning will engage with the Town Council on future proposals in relation to the Greenbelt, Cllr Pocock agreed to withdraw the motion on the basis that BCC would set out at the 28 March 2017 Town Council meeting how they propose to engage with the Town Council on five key areas: master plan design, transportation, additional planning for schools, CCG role for healthcare services and government infrastructure funding.

Resolved that this motion be withdrawn and for the Acting Town Clerk to liaise with BCC with a request for BCC to provide a response to Town Council on each of the five areas set out above.

A discussion took place around the use of motions to progress action/ activities. Cllr Pocock suggested that a work programme be drawn up for the Planning Committee, which was seconded by Cllr Mackey.

Cllr Puri left the meeting at 8.30pm

63 Planning Applications

(i) Schedule of Planning Applications for Sutton Coldfield Town Council Area Applications 1 February- 1 March 2017

Application Site Address Development Description SCTC Resolution No Number 503B Lichfield Road Erection of single storey rear 2017/01730/PA Four Oaks Sutton No objection extension 1 Coldfield B74 4DL

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Objection with 29 Crockford Drive Erection of two storey side and comment. Close

2017/01729/PA Four Oaks Birmingham rear and single storey rear to boundary and B75 5HH extensions mass not in keeping with 2 street scene. Application for a non-material amendment to planning approval 23 Jordan Road Sutton 2016/02976/PA for amendments 2017/01613/PA Coldfield Birmingham No objection to rear elevation, with new roof B75 5AB profile and addition of Juliet 3 balconies 8 Dunton Close Sutton Erection of single storey rear 2017/01410/PA Coldfield Birmingham No objection extension 4 B75 5QD 19 Sara Close Sutton Erection of two storey side and

2017/01478/PA Coldfield Birmingham forward extension and single No objection 5 B74 4BN storey front extension Object with 14 Coombe Park Erection of single storey side and comment. 2017/01406/PA Sutton Coldfield rear extensions and front porch Insufficient Birmingham B74 2QB 6 plans available. 19 Dawney Drive Erection of single storey front

2017/01439/PA Sutton Coldfield extension and installation of No objection 7 Birmingham B75 5JA dormer to side Application to determine the details for Condition Nos 1 (drainage scheme), 2 (levels), 3 (sample materials), 4 (hard/soft Land adjacent 25 landscape), 5 (hard surfacing Mountford Drive 2017/01210/PA materials), 6 (boundary treatment), No objection Sutton Coldfield 7 (obscure glazing), 8 (dormer Birmingham B75 6TA window/window frame), 9 (means of access) and 12 (arboricultural method statement) attached to 8 planning approval 2015/03920/PA 115 Little Sutton Lane Erection of single storey rear 2017/01167/PA Sutton Coldfield No objection extension 9 Birmingham B75 6SN 154 Clarence Road Four Oaks Sutton Erection of single storey rear and 2017/00597/PA No objection Coldfield Birmingham first floor side extensions 10 B74 4LA

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53 Bracebridge Road Erection of two storey side and Sutton Four Oaks 2017/01060/PA forward extension and single No objection Sutton Coldfield storey rear extensions 11 Birmingham B74 2SL 78 Hathaway Road Four Oaks Sutton Erection of 1.8m high boundary 2017/01072/PA No objection Coldfield Birmingham fence to side and front 12 B75 5HZ 3 Beaconsfield Road Erection of two storey side and Four Oaks Sutton 2017/00918/PA rear extension and single storey No objection Coldfield Birmingham rear extension 13 B74 2NX 14 Anderton Close Alterations to front porch to

2017/00755/PA Sutton Coldfield include pitched roof & render to No objection 14 Birmingham B74 2RJ front elevation 14 Grounds Road Erection of two storey side and 2017/00916/PA Sutton Coldfield B74 No objection single storey forward extension 15 4SE 46 Hillside Road Installation of dormer windows to Sutton Four Oaks 2017/00765/PA front and rear and single storey No objection Sutton Coldfield side, rear and forward extensions 16 Birmingham B74 4DQ

Sutton New Hall Applications 1 February – 1 March 2017

Application SCTC Site Address Development Description Number Resolution No Application for a non-material 2 Corn Mill Close amendment to planning approval

2017/01720/PA Sutton Coldfield 2016/09865/PA for a new roof over No objection Birmingham B76 1TY study to be raised approximately by 17 300mm 323A Birmingham Road Erection of single storey and first floor 2017/01497/PA Sutton Coldfield No objection front and first floor side extensions, 18 Birmingham B72 1EH 99 The Boulevard Erection of first floor side extension

2017/01638/PA Sutton Coldfield B73 and installation of pitched roof to No objection 19 5JE replace existing flat roof to side 364-366 Birmingham Display of internally illuminated 1no. 2017/01556/PA Road Sutton Coldfield No objection fascia and 1no. projecting signs 20 Birmingham B72 1YH 10 Ashurst Road Erection of single storey rear and first 2017/01574/PA Walmley Birmingham No objection floor side and rear extensions 21 B76 1JH

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Erection of single storey rear 36 Orton Avenue extension and installation of 2017/01491/PA Sutton Coldfield No objection replacement roof to front porch and Birmingham B76 1JJ 22 side passageway Telecomms License Advisory for the installation of 6 no. pole mounted Berryfields Road antennas, 1 no. 300mm dish,

2017/01536/PA Elizabeth House Sutton installation of 3 no. radio equipment No objection Coldfield Birmingham B cabinets, 1 no. electricity cabinet at ground level and associated 23 development works 12 Squires Croft Sutton Erection of single storey forward 2017/01531/PA Coldfield West No objection extension. 24 Midlands B76 2RY Ramada Birmingham Sutton Coldfield Penns 2017/01507/PA Installation of new entrance frontage No objection Lane Sutton Coldfield 25 Birmingham B76 1LH Variation of condition number 1 attached to planning application Object with 364-366 Birmingham 2016/06675/PA to extend opening comment. Road Wylde Green

2017/01490/PA hours between the hours of 10.00- Noise/ Sutton Coldfield 00.00 (midnight) Sunday to Thursday disturbance to Birmingham B72 1YH and between 10.00 and 04.00 on neighbours 26 Friday and Saturday 10 Townsend Drive Erection of single storey side 2017/01195/PA Sutton Coldfield No objection extension 27 Birmingham B76 1GJ 4 Park Lane Sutton Erection of two storey side, rear and 2017/01349/PA New Hall Sutton No objection single storey foward extensions. 28 Coldfield B76 9BL 6 Park Lane Sutton Erection of two storey side, single 2017/01347/PA New Hall Sutton No objection storey and first floor rear extensions. 29 Coldfield B76 9BL Non Material Amendment to approval 2014/07665/PA for the main roofs ridge line been extended to form a 9 Britton Drive Sutton new gable on the north east elevation,

2017/01330/PA Coldfield Birmingham depth of flat roofs have been No objection B72 1EL increased, removal of balcony, render finish to all elevation and repositioning of front door and 30 windows Walmley Junior School Walmley Ash Road Erection of single storey extension 2017/01051/PA No objection Sutton Coldfield West within inner courtyard 31 Midlands B76 1JB

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218 Eachelhurst Road

2017/01191/PA Sutton New Hall Sutton Erection of first floor side extension No objection 32 Coldfield B76 1EW 4 Woodleigh Road Erection of single and two storey side

2017/01008/PA Sutton Coldfield and single storey rear extension and No objection 33 Birmingham B72 1ER front porch 123 The Boulevard Application for a Certificate of

2017/01215/PA Sutton Coldfield Lawfulness for a proposed single No objection 34 Birmingham B73 5JE storey rear extension 45 Brooks Road Sutton Erection of two storey side & forward

2017/01100/PA Coldfield Birmingham extension, single storey rear No objection 35 B72 1HR extensions& basement garden room The Shrubbery School Erection of temporary classrooms and 2017/01025/PA Walmley Ash Road No objection toilets 36 Sutton Coldfield 4 Greenhill Road Erection of two storey and first floor 2017/00977/PA Sutton Coldfield No objection side and single storey rear extensions 37 Birmingham B72 1DS 8 Tudman Close Sutton Installation of no. 2 dormer windows 2017/00806/PA Coldfield Birmingham No objection to rear 38 B76 1GP 437 Birmingham Road Change of use from solicitor office Sutton New Hall Sutton (Use class A2) to beauty, therapy 2017/00854/PA No objection Coldfield Birmingham consultation and treatment (Use class 39 B72 1AX A1) 124 Wylde Green Road Erection of two storey rear, side and 2017/00800/PA Sutton Coldfield West No objection single storey rear extensions 40 Midlands B72 1JB 21 Robinsons Way

2017/00767/PA Sutton Coldfield Erection of two storey rear extension No objection 41 Birmingham B76 9BB 70 Penns Lane Sutton Installation of first floor front window 2016/09931/PA No objection 42 Coldfield B72 1BD to existing first floor side extension.

Sutton Trinity Applications 1 February – 1 March 2017

Application SCTC Site Address Development Description No Number Resolution The Lodge 2 Tudor Hill Sutton Erection of single storey No objection

2017/01733/PA 43 Coldfield Birmingham B73 6BB side extension Land adjoining former Sutton Non-Material amendment Coldfield Council House King to planning application No objection 2017/01606/PA Edward Square and car park 2014/04828/PA for

on Upper Clifton Road Sutton alterations to the boundary 44 Coldfield Birmingham B73 6AB treatment on Railway Road

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Demolition of existing 126 Moor Hall Drive Sutton No objection 2017/01589/PA bungalow and erection of Coldfield Birmingham B75 6LS 45 detached dwelling Maney Hill Primary School Installation of temporary No objection 2017/01474/PA Maney Hill Road Sutton portable buildings for use as

46 Coldfield Birmingham B72 1JU classrooms Erection of single storey 7 Far Highfield Sutton No objection 2017/01344/PA rear and side extensions Coldfield B76 1BP 47 and porch to front 166 Tamworth Road Sutton Erection of single storey No objection

2017/01440/PA 48 Coldfield Birmingham B75 6DJ front extension 10 Gleneagles Drive Sutton Erection of single storey No objection 2017/01152/PA Coldfield Birmingham B75 rear extension 49 6UN 59 Withy Hill Road Sutton Erection of single storey No objection

2017/01341/PA 50 Coldfield B75 6HP rear extension Erection of first floor side 18 Moor Meadow Road and front extension and No objection 2017/01296/PA Sutton Coldfield Birmingham alterations and installation

B75 6BU of pitched roof to front 51 porch 35 Tudor Hill Sutton Coldfield Erection of two storey No objection

2017/01248/PA 55 B73 6BE forward extension

152 Bedford Road Sutton Erection of two storey side No objection

2017/01236/PA Coldfield Birmingham B75 6AJ and rear extension 53

11 Richmond Road Sutton Erection of two storey rear No objection

2016/08983/PA Coldfield Birmingham B73 6BJ extension 54

43 Ashfurlong Crescent Sutton Erection of single storey No objection

2017/00973/PA Coldfield Birmingham B75 6EN side and rear extension 55 Erection of single storey 30 Rectory Road rear extension and No objection 2017/01157/PA Sutton Coldfield Birmingham installation of dormer B75 7AL 56 window to rear 120 Little Sutton Lane Sutton Erection of two storey and No objection 2017/01159/PA Coldfield Birmingham B75 single storey rear

57 6PQ extensions 21 Barford Close Sutton Erection of two storey side No objection

2017/00815/PA 58 Coldfield Birmingham B76 2UL extension

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80 Bedford Drive Sutton Erection of two storey side, No objection 2017/00950/PA Coldfield West Midlands B75 front and single storey rear

59 6AX extensions 129 Bedford Road Sutton No objection 2017/00704/PA Coldfield Birmingham B75 Erection of porch to front

60 6BQ 247 Rectory Road Sutton Erection of two storey side No objection 2017/00671/PA Trinity Sutton Coldfield B75 & rear extension and single

61 7RY storey rear extension

Sutton Vesey Applications 1 February – 1 March 2017

Application SCTC Site Address Development Description No Number Resolution No 442 Jockey Road Sutton Erection of two storey side and 2017/01635/PA Coldfield B73 5QD single storey rear extensions objection 62 No 241 Highbridge Road Sutton Erection of single storey rear 2017/01605/PA Coldfield Birmingham B73 5QU extension. objection 63 Object with comment. Objection on the grounds that this may exceed the 10% quota Change of use from Use Class Al 24 Chester Road identified in (shops) to A3 (restaurants and

2017/01298/PA Sutton Coldfield Birmingham local centre cafes) and A5 (hot food take B73 5DA SPD for A5 aways) premises and on the ground that there is an already high number of 64 A5 outlets

Erection of two storey side and 59 Somerville Road Sutton No

2017/01445/PA single storey side and rear Coldfield Birmingham B73 6HJ extension objection 65

1 Highbridge Road Sutton Erection of dormer window to No

2017/01005/PA Coldfield Birmingham B73 5QA rear elevation objection 66

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Display of 1 no. internally illuminated freestanding totem 62-66 Chester Road North pole, 1 no. internally illuminated Sutton Park Motor Co Ltd

2017/01401/PA fascia sign, 2 no. non illuminated Objection Sutton Coldfield Birmingham signs and 1 no. externally B73 6SP illuminated freestanding entrance 67 gate sign Boldmere St Michaels Football Erection of single storey side No

2016/10668/PA Club Church Road Sutton extension to provide additional objection 68 Coldfield Birmingham B73 5RY changing room facilities No 2 Roxburgh Road Sutton Erection of single storey rear 2017/01336/PA Coldfield B73 6LD extension objection 69 63 Sheffield Road Sutton Erection of two and single storey No

2017/00606/PA Coldfield Birmingham B73 rear and single storey side objection 70 5HW extensions No 336 Boldmere Road Sutton Erection of single storey rear 2017/01204/PA Coldfield Birmingham B73 5EU extension objection 71 Erection of first floor side and No 8 Halton Road Sutton Coldfield rear extensions, single and two 2017/01164/PA Birmingham B73 6NP storey side extensions and porch objection 72 with canopy to front 571 Chester Road Land to rear No Erection of three bungalows with 2017/00551/PA of Sutton Coldfield associated car parking spaces objection 73 Birmingham B73 5HU 11 Princess Alice Drive Tesco Display of 4 no. non illuminated No

2017/00831/PA Stores Ltd Sutton Coldfield fascia signs and 7 no. non objection 74 Birmingham B73 6RB illuminated various site signs Non-Material Amendment to No 40a Goldieslie Road Sutton approval 2015/00992/PA for 2017/01078/PA Coldfield Birmingham B73 5PQ amendment to roof configuration objection

75 to front elevation No 79 Pilkington Avenue Sutton Erection of single storey rear 2017/00849/PA Coldfield Birmingham B72 1LG extension objection 76 No 67 Beacon Road Sutton Erection of single storey rear 2017/00932/PA Coldfield Birmingham B73 5SX extension objection 77 Application for prior notification No 420 Chester Road Sutton 2017/00636/PA of proposed demolition of the Coldfield Birmingham B73 5BS objection 78 property. 5 Hollyhurst Road Sutton Erection of two storey side, single No

2017/00759/PA Coldfield West Midlands B73 storey side and single storey rear objection 79 6SY extensions.

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420 Chester Road Sutton No

Vesey Sutton Coldfield Erection of dwellinghouse objection 2017/00594/PA 80 Birmingham B73 5BS

(ii) Schedules of Planning Applications Decisions

Birmingham City Council made a decision on 34 applications in line with the Town Council’s comments. Three applications were refused when Sutton Coldfield Town Council had no objections, one in New Hall Ward and two in Trinity Ward.

The three rejected applications were rejected due to specific breaches of various building codes that Royal Sutton Coldfield Town Council do not have resources or the intention to verify, as such codes are checked by Birmingham City Council planners.

64 Date of Next Meeting Wednesday 5th April 2017.

Meeting closed: 8:50pm

Signed as a correct record

Signed………………………………………………………. Date………………………………………………………….

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