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Handbook M-32 April 2000

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Handbook M-32 April 2000 Management Operating Data System Handbook M-32 April 2000 A. Explanation. This handbook provides operations policies and procedures governing the Management Operating Data System (MODS) program. B. Distribution. There is no initial distribution of this handbook. Offices may order copies from the Material Distribution Center (MDC) using form 7380, MDC Supply Requisition. C. Comments on Content. Address comments or questions regarding the content of this handbook to: MANAGER, PROCESSING OPERATIONS US POSTAL SERVICE 475 L'ENFANT PLZ SW RM 7631 WASHINGTON DC 20260-2804 D. Effective Date. This handbook is effective April 2000. Nicholas F. Barranca Vice President Operations Planning and Processing April 2000 i April 2000 ii Contents Introduction........................................................................................................1 I-1 Purpose of this Handbook ...............................................................................................1 I-2 Describing the MODS Program ....................................................................................... 1 I-3 How MODS Fits in the USPS Network (Postal Source Data System PSDS) ................. 2 1-3.1 Data Collection Site: If You are Connected to PSDS........................................... 2 1-3.2 Electronic Time Clock (ETC) System: If You are Not Connected to PSDS................................................................................................................... 3 I-4 MODS Program Support.................................................................................................. 3 I-5 Customer Support............................................................................................................ 3 I-6 Area MODS Coordinators................................................................................................ 4 I-7 Who is Responsible for What .......................................................................................... 4 1-7.1 USPS Headquarters .............................................................................................. 4 1-7.2 Area Office............................................................................................................. 4 1-7.3 Field Office............................................................................................................. 5 1-7.4 Finance .................................................................................................................. 5 1 The MODS Program.............................................................................................6 1-1 Functions of the MODS System..................................................................................... 6 1-2 MODS Basic Components ............................................................................................. 7 1-2.1 MODS 1 Offices .................................................................................................... 7 1-2.2 MODS 2 Offices .................................................................................................... 7 1-2.3 Regional Post Office Code (REGPO) ................................................................... 8 1-2.4 Separate Reporting Facility (SRF) Codes............................................................. 8 1-3 Entering and Transmitting Data...................................................................................... 8 1-3.1 PSDS Transactor: MODS 1 Offices ..................................................................... 8 1-3.2 PCMODS Input Workstation: MODS 2 Offices .................................................... 9 1-4 Work Hour Data.............................................................................................................. 9 1-4.1 Employee Badge Reader (EBR) ........................................................................... 9 1-5 Volume Data................................................................................................................... 9 1-5.1 MODS Scales Programs....................................................................................... 9 1-6 MODS Reporting Periods............................................................................................. 11 1-6.1 MODS Day .......................................................................................................... 11 1-6.2 MODS Tour ......................................................................................................... 12 1-6.3 MODS Week ....................................................................................................... 12 1-6.4 MODS Accounting Period ................................................................................... 12 1-7 MODS Reports ............................................................................................................. 12 2 MODS Operation Numbers, Source/Type Cods, and Transactions................13 2-1 MODS System Operation Numbers ............................................................................. 13 2-1.1 Volume and Workload Operations ....................................................................... 13 2-2 Source/Type Codes (S/T Codes) ................................................................................. 17 2-2.1 Letter Mail Source/Type Codes ........................................................................... 18 2-2.2 Flat and Newspaper Source/Type Codes............................................................ 23 2-2.3 Parcel Source/Type Codes .................................................................................. 26 2-2.4 Originating Presort Source/Type Codes .............................................................. 26 2-2.5 Workload Unit Operation Source/Type Code....................................................... 27 2-2.6 Applicable Source/Type Codes............................................................................ 28 3 Work Hours ........................................................................................................29 3-1 Reporting Work Hours.................................................................................................. 29 3-1.1 Local Unit ............................................................................................................. 30 3-1.2 Separate Reporting Facility (SRF) Codes in PSDS Sites.................................... 30 3-2 Recording Work Hours................................................................................................. 31 3-3 Specific Clocking Procedures to Record Work Hours.................................................. 32 3-3.1 Standard Clock Rings .......................................................................................... 32 3-3.2 Transfer Clock Rings............................................................................................33 3-3.3 Other Clock Rings ................................................................................................ 34 3-4 Specific Clocking Procedures....................................................................................... 34 3-4.1 Non-exempt and Craft Employees....................................................................... 34 3-4.2 Exempt Employees .............................................................................................. 34 3-4.3 When Moving from One Operation to Another..................................................... 34 3-4.4 Stand By Operations ............................................................................................ 35 3-4.5 MODS Overtime...................................................................................................35 3-5 PSDS Authorizations.................................................................................................... 35 3-5.1 MODS Overtime Adjustment................................................................................ 35 3-5.2 Forced Overtime ................................................................................................ 36 3-5.3 Transactor Screen 79........................................................................................... 36 3-6 Computing Work Hours................................................................................................ 37 3-6.1 MODS Tours ........................................................................................................ 38 3-6.2 Clock Ring Sequence Errors................................................................................ 38 3-6.3 End Tours............................................................................................................. 39 3-6.4 Total Hours and Attendance Hour Adjustments .................................................. 40 3-6.5 Invalid Social Security Number Adjustments ....................................................... 40 3-7 Work Hour Adjustments ............................................................................................... 40 3-7.1 Transactor Screen A4 .......................................................................................... 40 3-8 Time and Attendance Inquiries .................................................................................... 42 3-8.1 Transactor Screen 70........................................................................................... 42 3-8.2 Transactor Screen 76........................................................................................... 43 3-8.3 Transactor Screen PD.........................................................................................
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