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AGENDA Board of Directors Meeting # 15 March 27, 2019 – 6:00 Pm – UC 442

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AGENDA Board of Directors Meeting # 15 March 27, 2019 – 6:00 Pm – UC 442 AGENDA Board of Directors Meeting # 15 March 27, 2019 – 6:00 pm – UC 442 15.0. Call to Order 15.1. Land Acknowledgement 15.2. Adoption of the Agenda 15.2.1. Motion to Approve the Agenda Page 1 15.3. Ratifications and De-Ratifications 15.4. Comments from the Chair 15.4.1. Introductions and Pronouns 15.5. Approval of Past Board Minutes 15.5.1. Board Meeting # 14 – March 13, 2019 Page 2 15 .6. Executive Committee Minutes 15.6.1. Meeting # 27 – March 4, 2019 Page 44 15. 7. Executive Updates 15.7.1. President Page 47 15.7.2. VP Student Experience Page 48 15.7.3. VP Academic Page 50 15.7.4. VP External 15. 8. Director Reports 15. 9. CSA Services Updates and Reports 15.10. Committee Updates and Reports 15.10.1. Hiring Committee Report – Chief Returning Officer Page 54 15.10.2. Hiring Committee Report – Assistant Returning Officer Page 55 15.10.3. Hiring Committee Report – Clubs Administrative Coordinator Page 56 15.10.4. PBRC Minutes Meeting # 7 – March 20, 2019 Page 57 15.11. Business 15.11. 1. CSA General Election Report 2019 Page 62 15.11. 2. Ratification of CSA General Election Results Page 67 15.11. 3. Budget Presentation 2019-2020 15.11. 4. Amendment to Appendix E - Issues and Org. Policy Page 68 15.11. 5. Amendment to Bylaw 1 re Summer Schedule of Board Meetings Page 79 15.11. 6. Amendment to CSA Rules of Order re Speakers List Page 80 15.11. 7. Amendment to CSA Rules of Order re Quorum Page 81 15.11. 8. NOTICE: Amendment to Policy Appendix A re CAPCOM Page 82 15.11. 9. NOTICE: Amendment to Policy Appendix A re Executive Portfolios Page 83 15.11.10. NOTICE: Amendment to Policy Appendix C - Human Resources Page 93 15.11.11. NOTICE: Amendment to Policy Appendix G re Referendum Page 125 15.11.12. NOTICE: Amendment to Bylaw 1 re Minimum Number Directors Page 126 15.11.13. NOTICE: Amendment to Bylaw 2 re Director Appointment Page 127 15.11.14. Opt-In Posters Page 128 15.12. New Business 15.12.1. 15.13. Announcements 15.14. In Camera Session 15.15. Adjournment Motion Board of Directors Meeting # 15 March 27, 2019 Item 15.2.1. Motion to Approve the Agenda MOTION: To approve the agenda for the CSA Board of Directors Meeting on March 27, 2019, as printed and distributed. Moved: Seconded: OR MOTION: To approve the agenda for the CSA Board of Directors Meeting on March 27, 2019, as amended, to add the following items: 15.12.1. Moved: Seconded: 1 MINUTES Board of Directors Meeting # 14 March 13, 2019 – 6:00 pm – UC 442 Members Present: Jena-Lee Ashley, Zante Botha (left at 6:52 pm), Isaiah Burton, Hesham Farag, Jamie Gibson, Horeen Hassan, Claudia Idzik, Nick Kowaleski, Patrick MacCarthy, Sean Mitchell (left at 7:00 pm), Daniel Nardone, Alan Negrin, Matteo Raso, Rachel Vear (arrived 6:25 pm) Regrets: Anna Canella, Matthew Fletcher, Bret Flynn, Chris Giampaolo, Andrew Hodgkinson, Nate Lewko, Margarita Wilson, Jayden Wlasichuk, Afshaun Zaman Guest: Bella Harris Executive Present: Jack Fisher, Aidan Paskinov, Natalie Clarke, Kayla Weiler (arrived at 6:17 pm) Chair: Cameron Olesen Policy & Transition Manager: Earl Evans Scribe: Thibeca Kengatharan Guests: Bella Harris Overview of Motions 14.2. Adoption of the Agenda 14.2.1. Motion to Approve the Agenda MOTION AS AMENDED: To approve the agenda for the CSA Board of Directors Meeting on March 13, 2019, as amended, with the addition of three reports as follows: 14.10.4. Hiring Committee Report – Poster Runners 14.10.5. Hiring Committee Report – SHAC Coordinator 14.10.6. Hiring Committee Report – FoodBank Volunteer Coordinator Motion carried 14.5. Approval of Past Board Minutes 14.5.1. Board Meeting # 13 – February 27, 2019 MOTION: To approve the Minutes for the following meeting: 14.5.1. Board Meeting # 13 – February 27, 2019 Motion carried 1 of 42 2 MINUTES Board of Directors Meeting # 14 March 13, 2019 – 6:00 pm – UC 442 14.6. Executive Committee Minutes MOTION: To receive the Executive Committee Minutes as information for the following meetings: 14.6.1. Meeting # 25 – January 16, 2019 14.6.2. Meeting # 26 – January 25, 2019 Motion carried 14.7. Executive Updates MOTION: To receive the following Executive Updates as information: 14.7.1 President 14.7.2 VP Student Experience 14.7.3. VP Academic 14.7.4. VP External Motion carried 14.10. Committee Updates and Reports 14.10.1 Hiring Committee Report – Bike Centre Coordinator MOTION: That the hiring of Dustin Brown as Bike Centre Coordinator be ratified for the 2019-2020 term, as recommended by the Hiring Committee. Motion carried 14.10.2. Hiring Committee Report – Bike Centre Repair Coordinator MOTION: That the hiring of Giancarlo Martini as Bike Centre Repair Coordinator be ratified for the 2019-2020 term, as recommended by the Hiring Committee. Motion carried 14.10.3. Hiring Committee Report – Front Office Assistants MOTION: That the hiring of Oluwafunlayo Aremu, Meghan Goodall, and Kate Rowsell as Front Office Assistants be ratified for the 2019-2020 term, as recommended by the Hiring Committee. Motion carried 2 of 42 3 MINUTES Board of Directors Meeting # 14 March 13, 2019 – 6:00 pm – UC 442 14.10.4. Hiring Committee Report – Poster Runners MOTION: That the hiring of Grace Bilger and John Keenan as Poster Runners be ratified for the 2019-2020 term, as recommended by the Hiring Committee. 14.10.5. Hiring Committee Report – SHAC Coordinator MOTION: That the hiring of Margaret (Maggy) Watson as SHAC Coordinator be ratified for the 2019-2020 term, as recommended by the Hiring Committee. Motion carried 14.10.6. Hiring Committee Report – FoodBank Volunteer Coordinator MOTION: That the hiring of Olivia Wells as FoodBank Volunteer Coordinator be ratified for the 2019-2020 term, as recommended by the Hiring Committee. Motion carried 14.11. Business 14.11.1. Fall Reading Week MOTION AS AMENDED: That, in the event of a second consultative poll between administration and the student population, that the CSA makes public and promotes the results of the poll. Motion carried 14.11.2. Solution re Conflict of Interest – Elections Office MOTION: That the report from the Policy & Transition Manager entitled Solution re. Conflict of Interest – Elections Office, be received at the CSA Board Meeting on March 13, 2019. Motion carried 14.11.3. Administrative Fee – Menstrual Hygiene Initiative MOTION: That an annual administrative fee of $2,000.00 be transferred from the Menstrual Hygiene Initiative revenue into the CSA Administration Budget, effective for the budget year 2018-2019. Motion carried 3 of 42 4 MINUTES Board of Directors Meeting # 14 March 13, 2019 – 6:00 pm – UC 442 14.11.4. Administrative Fee – Cannon MOTION: That pending approval from Guelph Campus Co-Op, an annual administrative fee of $2,000.00 be transferred from the Cannon budget into the CSA Administration Budget, effective for the budget year 2018-2019. Motion carried 14.11.5. Memorandum of Understanding – University Centre (UC) Services MOTION AS AMENDED: That the CSA approve the Memorandum of Understanding with University Centre (UC) Services to contribute to the creation of a new auxiliary lounge connected to Brass Taps; BIRT the present and future Executive maintain active communication with groups including but not limited to Special Status Groups and other groups representing marginalized students during the planning, renovation and administration of the space; BIFRT these communications contain updates and consultation with aforementioned groups; and. BIFRT these communications would entail bi-weekly email updates from the CSA Executive Motion carried 14.11.6. Local 54 Representative Report MOTION: That the Local 54 Representative Report from Kayla Weiler, CSA Vice President External, be received as information at the CSA Board Meeting on March 13, 2019. Motion carried 14.11.7. CSA Organizational Policy MOTION: That the CSA Organizational Policy as amended, be received as information at the CSA Board Meeting on March 13, 2019. Motion carried Agenda # 14 – March 13, 2019 14.0. Call to Order 14.1. Land Acknowledgement 14.2. Adoption of the Agenda 14.2.1. Motion to Approve the Agenda 4 of 42 5 MINUTES Board of Directors Meeting # 14 March 13, 2019 – 6:00 pm – UC 442 14.3. Ratifications and De-Ratifications 14.4. Comments from the Chair 14.4.1. Introductions and Pronouns 14.5. Approval of Past Board Minutes 14.5.1. Board Meeting # 13 – February 27, 2019 14.6. Executive Committee Minutes 14.6.1. Meeting # 25 – January 16, 2019 14.6.2. Meeting # 26 – January 25, 2019 14.7. Executive Updates 14.7.1. President 14.7.2. VP Student Experience 14.7.3. VP Academic 14.7.4. VP External 14.8. Director Reports 14.9. CSA Services Updates and Reports 14.10. Committee Updates and Reports 14.10.1. Hiring Committee Report – Bike Centre Coordinator 14.10.2. Hiring Committee Report – Bike Centre Repair Coordinator 14.10.3. Hiring Committee Report – Front Office Assistants 14.10.4. Hiring Committee Report – Poster Runners 14.10.5. Hiring Committee Report – SHAC Coordinator 14.10.6. Hiring Committee Report – FoodBank Volunteer Coordinator 14.11. Business 14.11.1. Fall Reading Week 14.11.2. Solution re Conflict of Interest – Elections Office 14.11.3. Administrative Fee – Menstrual Hygiene Initiative 14.11.4. Administrative Fee – Cannon 14.11.5. Memorandum of Understanding – University Centre (UC) Services 14.11.6. Local 54 Representative Report 14.11.7. CSA Organizational Policy 14.11.8. NOTICE: Amendment to Bylaw 1 re Summer Board Meetings 14.12.
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