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City of Syracuse Department of Parks, Recreation & Youth Programs 412 Spencer Street Syracuse, NY 13204

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City of Syracuse Department of Parks, Recreation & Youth Programs 412 Spencer Street Syracuse, NY 13204 City of Syracuse Department of Parks, Recreation & Youth Programs 412 Spencer Street Syracuse, NY 13204 Phone: (315) 473-4330 Fax: (315) 428-8513 Website: www.syracuse.ny.us/parks The City of Syracuse Parks Department welcomes you to one of our rental facilities! When some of our facilities are not being used for department run recreation activities and City events, they are available for private rental. Our build- ings are the perfect location for that special party or meet- ing. The Parks Department currently rents out five facilities. They are the Barry Park Field House, Burnet Park Warming Room and Turf Field Area, Meachem Rink Warming Room and Rink Area, Sunnycrest Rink Area, Thornden Park Car- riage House and Field House. The Special Events division handles all rental inquiries. Be- fore completing a Facility Rental Application, please contact Mary Beth Roach or Britney Farmer to check availability. Mary Beth can be reached at 473-4330, ext. 3006 or mroach @ci.syracuse.ny.us. Britney can be reached at 473- 4330, ext. 3007 or [email protected]. A permit application must be obtained from the Special Events Office, filled out and returned with the appropriate fees. $100 security deposit plus the hourly rental fee which must include your set up and breakdown time. Checks or money orders can be made payable to the “Commissioner of Finance”. Pending approval and/or further review, you will receive an official permit for your event. You must carry this permit with you on the day of your event. Please note that no date or time will be guaranteed in your name until you return the application and payment to our offices. If possible the security deposit and rental fee should be done in two separate checks. It’ll make it easier to return your security deposit if you are owed a refund. A staff person will be on site fifteen minutes prior to the starting time indicated on your permit. The staff person can assist in some setup and breakdown and will pull trash as needed and keep the restrooms supplied. Barry Park Field House Cost: $40.00 per hour / $100 security deposit Location: Broad Street & Westcott Avenue Availability: June 22 to Labor Day Features: The room can accommodate 25-30 people comfortably. It is a large room, with separate men’s and women’s restrooms. Good for chil- dren’s birthday parties; although the ceilings don’t allow for inflatables. The permit does not give exclusive rights to the nearby playground, any of the fields or tennis courts, but renters and guests are more than wel- come to enjoy them. Burnet Park Warming Room / Burnet Park Turf Area Cost: $40.00 per hour for Warming Room, $75.00 per hour for Turf Area or $115 per hour for both. $100.00 security deposit required. Availability: Warming Room—all year round on weekends. Turf—Spring, Summer, and Fall when it does not conflict with recreational programing. Location: Tipp Hill Neighborhood—at Burnet Park Drive and Coleridge Avenue. Not affiliated with the Rosamond Gifford Zoo at Burnet Park. Features: The room can accommodate up to 30 people comfortably. There are restrooms available. If interested in renting the turf area, there will be an additional fee. The Turf area is available during the Spring, Summer and Fall. Inflatables are allowed in the turf area, but must be weighted with sand bags. The permit does not give exclusive rights to the nearby playground, but renters and guests are more than welcome to enjoy them. (The Clubhouse at the Golf Course is not available for rent.) Meachem Warming Room and Rink Area Cost: $40.00 per hour for Warming Room, $75.00 per hour for Rink Area, $115.00 per hour for both areas. $100.00 security deposit required. Location: West Seneca Turnpike, between South Salina Street and Midland Avenue Availability: the months of June and Au- gust Features: The warming room can seat at least 25 people comfortably, and the front windows offer an expansive view of the ball fields and West Seneca Turnpike. There are restrooms available. There are no kitch- en facilities available; and the fireplace is not operational. There is plenty of parking in the lots. There permit for this facility does not give the rent- er and guests exclusive rights to fields; however, renters and guests are welcome to use them if they are not permitted out to any other groups. If there is no ice in the rink area, it would be available for rental to larger groups for an additional fee. Inflatables are allowed, but must be weighted with sand bags. Sunnycrest Rink Cost: $75.00 per hour / $100.00 security deposit Availability: Saturdays and Sundays late June through August Location: Robinson Street, next to Henninger High School Features: The rink area during the summer is available and features a large area with tables and chairs, along with a staging area. The rental fee does not include the adjacent outdoor fields. Inflatables are allowed, but must be weighted with sand bags. There are restrooms available. There are no kitchen facilities. There is plenty of parking. The permit for this facility does not give the renter and guests exclusive rights to fields; however, renters and guests are welcome to use them if they are not permitted out to another group. Thornden Park Carriage House Cost: $40.00 per hour / $100.00 security deposit Location: near Syracuse University; use the Madison Street entrance to the Park Availability: May through September, scheduled around recreational pro- gramming. Features: The Carriage House is set off in a serene area of the park, near the Madison Street entrance. It is a large room with a unisex restroom. It can accommodate 30 people comfortably. There are no kitchen facilities availa- ble. Small gravel parking strip; plenty of on-road parking. Thornden Park Field House Cost: $40.00 per hour / $100.00 security deposit Location: near Syracuse University, use the Ostrom Avenue entrance to the Park Availability: the Field House is available all year round but will be sched- uled around recreational programs. Features: The Field House is small, but its charm is the historic stone in- terior. The fireplace cannot be lit. Small paved parking area with plenty of on road parking available. The permit for this facility does not give the renter and guests exclusive rights to the football field or the nearby am- phitheater; however, renters and guests are welcome to use them if they are not permitted out to another group. PERMIT APPLICATION Please fill out the application form and the enclosed waiver of liability. Return it with the ap- propriate fees ($100.00 security deposit plus the hourly facility rental fee) to the Special Events Division, Department of Parks, Recreation & Youth Programs, 412 Spencer Street, Syra- cuse, NY 13204. Please call Mary Beth Roach at 473-4330 ext. 3006 or Britney Farmer at ext. 3007, if you have any questions Requesting Organization or Individual: _________________________________________________________________________________________ Contact Name: _________________________________________________________________________________________ Address: _________________________________________________________________________________________ Phone Number: _________________________________________________________________________________________ Email Address: _________________________________________________________________________________________ Date of Event: _________________________________________________________________________________________ Time of Event (times should include setup & breakdown): _________________________________________________________________________________________ Nature of Event: _________________________________________________________________________________________ Expected Number of Attendants: _________________________________________________________________________________________ Are you getting an inflatable? _________________________________________________________________________________________ If so, from what company? _________________________________________________________________________________________ Facility Requested: (please check the facility you will be using) Barry Park Field House ($40/hour) ____ Burnet Park Warming Room ($40/hour) ____ Burnet Park Turf Area ($75/hour) ____ Burnet Park Warming Room & Turf ($115/hour) ____ Meachem Park Warming Room ($40/hour) ____ Meachem Park Rink Area ($75/hour) ____ Meachem Park Warming Room & Rink Area ($115/hour) ____ Sunnycrest Park Rink Area ($75/hour) ____ Thornden Park Carriage House ($40/hour) ____ Thornden Park Field House ($40/hour) ____ WAIVER OF LIABILITY AND INDEMNITY DEPARTMENT OF PARKS, RECREATION AND YOUTH PROGRAMS SYRACUSE, NEW YORK For, and in consideration of, the undersigned being permitted the use of _______________________(Name of Facility) on ___________________(date) the undersigned, in order to avail himself/herself/themselves of said permit, recognizes and assumes any and all risks pertaining thereto, and hereby releases the City of Sy- racuse, its officials, officers, and all other personnel of the City of Syracuse from any and all liability, damages, costs or expense arising from claims for injuries to persons (including death) or damage to property occasioned by the granting of this permit, or arising from any conduct undertaken by any person by reason of this permit unless attributable to the City’s negligence or intentional actions. The undersigned shall in- demnify and hold the City harmless from any liability to any persons resulting from any property damage or personal injury (including death) occurring in connection with the permitted event proximately caused by the actions of the undersigned, its officers, members or agents or any persons who were under the undersigned’s control. Per- sons who merely join in a parade or event are not considered by that reason alone to be under the control of the undersigned. IN WITNESS WHEREOF, the undersigned have affixed his/her/their signature(s) at Syracuse, New York, this _____ (day) of ______________(month), 2012. Signature(s):__________________________________ Witness by:___________________________________ .
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