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MINUTES GENERAL ASSEMBLY 9 -11 May 2018 / UTRECHT, the Netherlands Minutes of the 2018 FYEG General Assembly

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MINUTES GENERAL ASSEMBLY 9 -11 May 2018 / UTRECHT, the Netherlands Minutes of the 2018 FYEG General Assembly Minutes of the 2018 FYEG General Assembly MINUTES GENERAL ASSEMBLY 9 -11 may 2018 / UTRECHT, THE NETHERLANDs Minutes of the 2018 FYEG General Assembly 1. Wednesday, MAY 9 1.1 Registration 09:00-09:30 1.2 10:00 - 11:40 Welcome and Formalities 10:00-11.40, minutes taken by Hannah 1.2.1 Welcoming Words Paula and Frank on behalf of EC chairs the meeting Welcoming words by Rosanne on behalf of the host organisation DWARs Welcoming words by FYEG spokespersons Kim and Fabian on behalf of FYEG 1.2.2 Quorum The Quorum established with 17 MOs present, representing half of FYEG Full Member Organisations, in accordance with Article 7.4 of the Statutes and Article 2.1.1 of the Internal Rules of Procedure. 1.2.3 Confirmation of presidency by the GA The Executive Committee proposed that the GA Presidency will be composed of Kristian Normand, Maggie Škabraha Dokupilová, Özgecan Kara, Albin Arleskär, Hannah Clare and Michael Bloss. The Presidency is confirmed. 1.2.4 Other Formalities Kristian chairs the session Two more MOs present - Turkey and Portugal. Quorum is now 19 Finnish Young Greens request payment of membership fee on 2018 budget rather than 2017 budget. GA votes in favour. Teo on behalf of office explains that call for registrations for GA was sent out after the deadline because the GA takes place earlier than usual this year. They have been flexible with deadline to ensure as many MOs as possible can attend. GA votes to validate the GA and to approve delegates registered after the deadline. 1.2.5 Adoption of the minutes of previous GA No amendments to the minutes of the previous GA were submitted in advance. The GA votes to approve minutes. 1.2.6 Adoption of the Agenda GA moves to adopt the agenda for the GA. Kristian explains there have been some changes from the published agenda. The compromise amendment session on Wednesday has been changed to a discussion session on plans, resolutions, statues and IRPs. Kristian explains that the amendment deadline for plans and resolutions is lunchtime on Thursday. The only Minutes of the 2018 FYEG General Assembly compromise amendment session will take place as originally advertised on Thursday evening. Heloise (French Young Greens) - How can delegates propose amendments to budget as it is not on the amendment tool? Kristian - this will be put on by EC onto the tool. GA votes to approve the agenda. 1.2.7 Adoption of the Meeting Rules for the GA GA moves to adopt meeting rules for the GA which are in the reader. The meeting rules are precedents we do at the GA that aren’t in the IRPs. GA votes to approve meeting rules. Kristian shows the meeting signs to delegates. Finnish have been given voting cards. Quorum now 20. 1.2.8 Membership of organisations Kim on behalf of EC informs the GA that Hungarian Member Organisation Green Free Academy Association wishes to withdraw their membership. 1.2.9 Voting procedures Presidency explains election voting procedure and shows video on single transferable vote. Hannah explains that quota will be 50%+ women, inter or trans persons for EC as a whole. They also recognise the Co-Spokespersons as a body within a body and therefore there will be a 50%+ quota for co-spokespersons also. Dan (Scottish Young Greens) asks whether this means two women could hold co-spokesperson roles Hannah confirms this is the case. Kristian explains voting procedures for votes at the GA. 1.2.10 Voting Committee EC proposes three candidates for voting committee Belida Torres, Kristy Louise Rhades and Jean-Michel Muhire. Kristian explains voting committee will count when we are unsure on votes and will count votes in elections. GA votes to approve the voting committee. 1.2.11 Candidacies for Executive Committee Kristian explains there are a couple of candidates who do not meet the requirements to run for the EC. One is Greg who doesn’t have a support letter from his MO and there is no letter explaining why. This is not regulated by the IRPs so the presidency confirmed there will be a two-thirds majority vote on whether to approve his candidacy. Greg and Zoltan (Hungarian Young Greens) explain there was no letter because they misunderstood that they were only candidate MO and did not have the right to propose candidate. Greg got nomination from Swiss Young Greens as a full MO. Minutes of the 2018 FYEG General Assembly GA moves to vote on whether to approve Greg’s candidacy. GA votes to approve. Kristian explains that the second candidate, Tariq, did not get support from his MO. This is within IRPs. Amy (England and Wales) explains that there was a potential breach of safe spaces policy. Amy explains that as a delegate she is presenting view of MO. YGEW also feel that Tariq’s response was not appropriate and there were some issues with Tariq contacting. Tariq explains that he believes presidency has asked him to not read evidence that he has and asks him to approach him to see. Regarding trying to influence EC, Tariq gave advice on how he feels. Tariq has been in regular contact with International Officers. Tariq does not believe MO had difficulties preparing for the GA. Tariq believes it is appropriate that he can be vocal within his response. Tariq is willing to take it to court. Question on whether there will be a discussion about this for the GA. Kristian explained that there is a session later in the GA to discuss candidates and there is an opportunity to ask England and Wales and Tariq throughout the GA. There is also a question and answer session with candidates. Kristian explains that if a delegate would like a proposal then they can write it down and then there needs to be a two-thirds vote on whether to discuss this. GA suspends for two minutes in case of written proposal. GA resumes. Jong Groen propose a debate on whether a candidate that doesn’t have support from their MO should be able to be approved by the GA. Finnish and Polish Young Greens would like to propose a closed ballot vote. Kristian (Presidency) proposes one round of pro con debate. Finnish Young Greens believe there should be a debate on whether someone would be a good candidate and proposes to approve Tariq’s candidacy to allows this Heloïse (French Young Greens) believes candidates should be supported by their MO and this is a formal issue. Sebastian (Swiss Young Greens): Tariq’s application shows he has a lot of support from different MOs, there is support for him running for EC and it should not be down to his own MO. Presidency gives out ballots to delegates. Kristian explains how delegates should vote. Voting committee will collect votes and votes will be announced after the break. Kristian informs Junge Grüne (AT) stuck on a train so this will remain on the agenda and this will occur later in the agenda when they can arrive. GA breaks until 12.00 Minutes of the 2018 FYEG General Assembly 1.2 Reports 12:00-13.00, minutes taken by Hannah Maggie chairs the session Maggie informed the GA of the results of the vote. There were 40 votes given. There were no invalid votes. 7 votes were abstentions. 10 votes against. 23 votes in favour. Tariq has been accepted by the GA as a candidate. 1.2.1 EC Report Kim presented the EC report. Rosane from DWARS - Complements to Kim as Co-Spokesperson. How did you sort the issues you had within EC and what would you advise the next EC to do? Kim - Many had personal issues throughout the year and EC was not complete throughout the year. Kim advises be there for each other and support each other and ask for help. FYEG is a kind organisation Flemish Young Greens - how did you support the MOs? Kim - Seminars a way to support MOs to get more acquainted. Make sure people who attend seminars are able to give workshops themselves. SPM allowed organisational learning. This is something that they will continue to do and hope to have a platform to share within organisations. Also passed resolution at EGP council to ensure mother organisations will support. 1.2.2 Activity Report Paula presented the activity report. There were no questions 1.2.3 Financial Report Frank presented the financial report. Rosanna (DWARS) - why was there less income this year and what choices had to be made because of that? What does that mean for the next budget? Frank - we have lowered the expectations in part for bits where we were not able to fund this year. Projects that are hard to finance - e.g. EC meetings - have still been managed because funding was less but spending was also less Mattijs (Jong Groen) - we also gained less on EP visits what happened? Frank - usually needed to fund SPM but as EGP had money left we did not need to do this and meant we could have the visit elsewhere from Brussels Iris (DWARS) - why did you send the report late? Minutes of the 2018 FYEG General Assembly Frank - It was sent late because he was overworked and it was a problem for him this year. 1.2.4 External Communications report Javier presented the external communications report. Jong Groen - can you tell us about the reach on our channels? Is there a strategy to reach more people or are we focussing on engagement? Javier - we are focussing on producing videos to reach more people with the new content.
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