Commission Update ______
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COMMISSIONERS: Andy Thomas, Chair Teddy Manos, Vice Chair Collin Bruner, Secretary-Treasurer Dale Aren Eduardo Curry Lisa King Mattese Lecque David Bennett, Executive Director Commission Update __________________________________________________________________________________ September 5, 2018 Commission Meeting – Monday, September 10, 2018 - CCPRC Headquarters at 5:30 pm Commission Meeting Agenda Highlights Old Business: None New Business: Planning and Capital Projects Update: Kevin Bowie will give an overall update on the Planning and Capital Projects as well as the approved 5-Year Capital Improvements Plan Projects. Action Items: Four items will require Commission action on Monday evening (supplemental information attached). 861 Riverland Drive Charleston, South Carolina 29412 (843) 762-2172 FAX (843) 762-2683 1 CHARLESTON COUNTY PARK AND RECREATION COMMISSION REGULAR COMMISSION MEETING 861 RIVERLAND DRIVE, CHARLESTON, SC, 29412 MONDAY, SEPTEMBER 10, 2018 AGENDA I. Call To Order And Welcome Thomas A. Introduction of Guests and Notification to Media II. Public Comments Thomas III. Approval of Minutes Thomas A. (ACTION) Approval of August 20, 2018 Regular Commission Meeting Minutes IV. Old Business A. None V. New Business A. Planning and Capital Projects Report Bowie B. Financial Report McManus a. (ACTION) Recreational Trails Program Grant b. (ACTION) CXT Restroom Building – Stono River County Park Purchase Approval c. (ACTION) CXT Restroom Building – James Island Climbing Wall Purchase Approval d. (ACTION) Johns Island County Park Entry Drive Widening Contract Approval C. Commission Highlight Macchia VI. Next Meeting A. Regular Commission Meeting, Monday, October 15, 2018, 5:30pm at CCPRC Headquarters, Charleston, SC 2 UNAPPROVED MINUTES CHARLESTON COUNTY PARK & RECREATION COMMISSION REGULAR COMMISSION MEETING 861 RIVERLAND DRIVE, CHARLESTON, SC, 29412 MONDAY, AUGUST 20, 2018 Commission Members Present: Mr. Andy Thomas, Mr. Teddy Manos, Ms. Dale Aren, Ms. Lisa King, and Ms. Mattese Lecque Commission Members Absent: Mr. Collin Bruner and Mr. Eduardo Curry Staff Present: Mr. David Bennett, Mr. Kevin Bowie, Mr. Charlie McManus, Mr. Phil Macchia, Ms. Gina Ellis- Strother, Ms. Patty Newshutz, Mr. Tommy Hale, Mr. Matt Moldenhauer, Ms. Christine Volousky, Ms. Jeanne Lange, Mr. Edmonds Brown, and Ms. Shanté Ellis Legal Counsel Present: Mr. Dwayne Green Guests Present: None I. Call to Order and Welcome A. Introduction of Guests and Notification to Media The Charleston County Park & Recreation Commission met on Monday, August 20, 2018 at the CCPRC Headquarters, Charleston, SC. Mr. Thomas, Meeting Chair, called the meeting to order and welcomed those in attendance. Mr. Thomas informed those present that notification of the meeting was sent to the local news media and others requesting notification and asked that the record reflects the Commissioners present. Mr. Thomas welcomed Phillip Macchia as the new Chief Operating Officer. II. Public Comments A. None III. Approval of Minutes A. (ACTION) Approval of minutes of July 16, 2018 Regular Commission Meeting Motion to approve the minutes of the July 16, 2018 Regular Commission Meeting was made by Ms. Lecque, seconded by Ms. King, and approved by the Commission. (#007-1819) IV. Old Business A. None V. New Business A. Planning and Capital Projects Report Mr. Bowie presented an update on the following Commission approved Capital Projects: Current Request for Proposal (RFP) - Available online as of the meeting date: o Johns Island County park Entry Drive Widening 3 Regular Commission Meeting August 20, 2018 Page 2 of 6 Pending Commission Approval: o Long Savannah (Bulow) . Since December 2015, Newkirk Environmental Inc (NEI) Consulting Service has liaison with various State and Federal agencies to represent three parties going through one wetland permitting process. A change order would allow NEI to gain an initial conclusion by USACE and SC DHEC. o Stono River County Park – Phase 1 & 2 Construction . Invitation for Bids . 4 Bids received Rake Construction DBA Blutide – 884,250K lowest bid . Project Scope . Phase 1 (Estimated completion - April 2019) Trailhead Parking Restroom Trail through the Park . Phase 2 Boardwalk to the Island (currently in permitting process) . Future connection to West Ashley Greenway via McLeod Mill Rd o General Contractor – Whirlin’ Waters . Invitation for Bids . Original Bid January 2018 One Bidder o Bidder A - 4.1 M . Second Bid August 2018 Two Bidders o Bidder A - 4.9 M (same bidder from January 2018) o Neuman Pools - 3.5 M . Project Scope . Site Work . Construction Pool . Mechanical . Plumbing . Electrical . Foundation o Folly Beach Fishing Pier Consultant . Invitation for Bids . 6 Bids received . Wantman Group Group best overall with a base of $719,400 – and not to exceed $829,400 . In 2012, Moffat Nichol probable cost estimate was $5M. For replacement in 2020, CCPRC established a 7.5M desk estimate. Received $100,000 grant from the South Carolina Recreation Trails Programs . Project Scope: . Entry Road . Parking . Trailhead 4 Regular Commission Meeting August 20, 2018 Page 3 of 6 . Trail . Restroom . Utilities . Landscaping Ongoing Capital Projects: o West County Aquatic Center . Groundbreaking August 29 at 10:30 am o FBCP – Monitoring . Permit requires annual monitoring until 2023. April 2017 to 2018 the study area accretion was 11.6 cubic yards/foot/year. a. (ACTION) 5-Year CIP Plan Review and Approval Mr. Thomas inquired as to the whether the timing for requesting bids on the WCP Waterpark Attraction project was best due to the construction market’s increased rates. He asked staff to consider the timing of the project. Mr. Manos asked Mr. Bowie and Mr. McManus for an explanation of the over 50% cost increase for the WCP Waterpark Attraction. Mr. Bennett noted that the $3.5M was staff’s 2016 original desk estimate prior to scoping the project with a consultant. Mr. Bowie explained that the increase cost is due to the size of the pool and the agency’s commitment to build sustainable structures. He noted that the footprint of the pool would leave room for future expansion from the two currently approved slides to potentially four slides in the future. Mr. Bowie noted that staff have learned from past mistakes trying to retrofit expansion projects and prefer to utilize forward thinking to create options that can extend the use for the facility. Mr. Manos also inquired as to the ROI for the project and the value of using the funds to invest in other projects in lieu of the new waterpark attraction that may attract more park users. He asked if there is another location that could generate similar revenue to adding the new attraction at Whirlin’ Waters. Mr. Thomas and Mr. Manos suggested that two rural pools could be built in lieu of two slides at Whirlin’ Waters. Mr. Bowie noted that the WCP Waterpark attraction primes the revenue pump to balance future projects (i.e. Bulow County Park, Stono Creek County Park, Old Towne Creek County Park, West County Aquatic Center, etc.). Mr. Bowie and Mr. Bennett clarified that capital dollars can’t be allocated for operational expenses. Mr. Bennett agreed with Mr. Thomas and Mr. Manos that the number of lives impacted at the rural pool sites would be guaranteed. He clarified staff are trying to balance impacting lives and making revenue. Mr. Bennett noted that the rural pools are over $120-150,000 annual operational expenses and not guaranteed revenue generators like Whirlin’ Waters. Mr. Bowie noted that the project will be paid off after 16 years, but requires a large capital investment upfront and infrastructure for future projects to be in place. The minimum useful life of the structure is approximately 30 years. Mr. McManus stated that a rate increase of 7-9% at Whirlin Waters could generate $1.3 million in admissions and return $120-150,000 in revenue to the operational cost of the agency. He stated that staff are working on admission fees and changes to recommend to the Commission in the future that will apply once the attraction opens. Mr. McManus noted that, based on the consultant recommendation, a $1M commitment for slide components was done at a prior meeting that allowed the agency to get in the production line in order to meet the projects deadline of Summer 2019. Ms. Newshutz clarified that the $3.5M was an old staff desk estimate and not reflective of the consultant’s probable estimate that was presented to the Commission. She 5 Regular Commission Meeting August 20, 2018 Page 4 of 6 noted that the consultant’s probable estimate also couldn’t take into account Charleston’s construction climate. She stated that the project is very unique and requires product backordering in order to get a customized piece of equipment delivered from overseas. The manufacturers require a deposit to even get in the queue. Mr. Thomas noted his dismay with spending the funds on the components prior to a firm project budget. Ms. King inquired as to whether or not other projects will be impacted or removed from the list due to the project cost difference in desk estimate vs. actuals. Mr. McManus noted that despite the increase to the WCP Waterpark Attraction project no other Commission approved project was removed from the list to accommodate its increase. He noted Senior Managements strategy to utilize self-funding to complete smaller capital projects and repairs to offset the cost. He also reviewed the agency’s financial positioning forecast through 2038. Mr. Bennett stated his understanding of the Commission’s concerns and reiterated that staff have done everything in their power to control or minimize cost. He noted that the attraction is somewhat of the operational funding linchpin that keeps the agency afloat during these continued years of capital investment. Mr. Bennett and Mr. Bowie spoke to the current construction market and reduced number of bids available to choose from despite requesting for bid on the project twice. Ms. Lecque asked for clarity of Mr.