A G E N D A Regular Council Meeting Tuesday, October 11, 2016 @ 4:00 PM Council Chambers, 420 Leslie Avenue, Thunder Bay ON
Page
1) CALL TO ORDER
Moment of Silence
2) DISCLOSURE OF PECUNIARY INTEREST
3) APPROVAL OF AGENDA
4) MINUTES OF PREVIOUS MEETING
a) Minutes of the previous Regular Meeting of Council held September 12, 5 - 15 2016 Regular Council - 12 Sep 2016
b) Matters Arising from Previous Minutes
5) PETITIONS AND DELEGATIONS –PRESENTATION
a) Pranjal Adhvaryu - Confederation College Film student request to film at Wild Goose Park.
6) CLOSED SESSION: To discuss legal issues of potential litigation affecting the Municipality.
7) REPORTS & MINUTES FROM OTHER BOARDS & COMMITTEES
a) Minutes of the Police Services Board Meeting held June 2016 16 - 18 Minutes of the Police Services Board Meeting June 2016
b) Age Friendly Community Action Plan 19 - 71 Age Friendly Community Action Plan Administrative Report to Council Age Friendly Shuniah Action Plan 2016 Final Draft
c) Minutes from Health and Safety Committee Meeting held February 24, 72 - 74 2016 Health and Safety Minutes February 24 2016
d) Minutes of Tender Opening Committee Meetings Held August 30 and 75 - 77 September 8, 2016. Tender Opening - Amethyst Harbour Road Asphalt Rehabilitation Project August 30 2016 Tender Openings - Supply Gravel - Bridge Inspections - Reshingle SaltSand Dome September 8 2016
8) MOTIONS AND NOTICE OF MOTIONS
a) By-law Enforcement
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i) Resolution to authorized Confederation College Film students access to Wild Goose Park during prohibited hours.
THAT Council hereby authorizes Pranjal Adhvaryu, cast and crew members from Confederation College to film at Wild Goose park October 14, 15 and 16th within the prohibited hours of operation and to have access to the washroom facilities during this time.
FURTHER THAT the use of loud speakers, or other audio devices, lights and any of their activities should be kept to a level so as not to disturb the neighbours.
b) Building and Planning
i) Application for site specific zoning amendment to property 78 - 86 located at 343 W. Loon Drive to allow for a sauna in the front yard. 343 West Loon- Admin Report - ZBA application 343 West Loon ZBA 5 16 Application_Redacted
THAT Council hereby receives the report regarding the application for a site specific zoning amendment No. Z 5/16 AND FURTHER THAT the Clerk is hereby directed to set a Public meeting as prescribed by the Planning Act. c) Public Works
i) Receive report and recommendation for awarding proposal for 3.0 C.U. YD Wheel Loader from Tenders received Oct. 6, 2016.
THAT Council hereby awards the tender for the 3.0 C.U. YD wheel loader to Nortrax Canada Inc. in the amount of $179,985.00 excluding HST. d) Fire Department
i) Report from Fire Department - October 2016 87 - 91 Fire Dept Report BA 04 10 16
THAT Council hereby receives report BA 04 10 16 from the Fire Chief. e) Administration
i) O.P.P. Annual Billing Statement - Estimated cost for the period 92 - 103 January 1 to December 31, 2017. Includes call for service details for the calendar years 2012 to 2015. OPP Annual Billing Estimated for 2017
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THAT Council hereby receives the OPP Annual Billing Statement and Estimated costs for the year 2017.
f) Finance Department
i) A By-law to authorize the Agreement for Ontario Community 104 - 138 Infrastructure Funding through to March 31, 2017 By-law Agreement for Ontario Community Infrastructure Fund
THAT the Mayor and Clerk are hereby authorized to execute an agreement with Her Majesty the Queen in the right of the Province of Ontario as represented by the Minister of Agriculture, Food and Rural Affairs to provide the Formula- Based Component of the Ontario Community Infrastructure Fund.
ii) Monthly Expenditure Report for the Month of September 2016 139 - 141 Monthly Expenditures September 2016
9) REPORTS OF MAYOR AND MEMBERS OF COUNCIL
10) GENERAL CORRESPONDENCE {RES}
Energy Consumer Protection Act Amendments 142 - 143
11) BY-LAWS
12) UNFINISHED BUSINESS
a) List of Unfinished business dated October 6, 2016 {res} 144 List of Unfinished Business Oct 6 2016
13) NEW BUSINESS
a) Request for support re: Bill 171 Amendments to the Highway Traffic Act 145 - 146 Bill 171 Hwy Traffic Act Amendment Act
THAT the Council of the Municipality of Shuniah supports Bill 171 Amendments and;
WHEREAS the Municipality of Shuniah fully supports that Municipal service vehicles should be acknowledged in the same as O.P.P, EMS and Fire vehicles when in operation for the health and safety of the operators of these vehicles by extending the Highway Traffic Act restrictions on approach to Municipal service vehicles;
THEREFORE BE IT RESOLVED that the Municipality of Shuniah supports the amendments to Bill 171 to extend these restrictions on approaching a stopped road service vehicle, this including vehicles for an entity such as a municipality in the course of collecting garbage or material for disposal or recycling from the side of a highway and road service vehicles for the purpose of plowing, salting or de-icing a highway or to apply chemicals or abrasives to a highway for snow or ice control and;
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FURTHER THAT a copy of this resolution be forwarded to the Hon. Del Duca, Minister of Transportation, Premier of Ontario, and all local MPPs for their support.
b) North of Superior Travel Conference 147 - 148 North of Superior Conference Registration
THAT the following persons are hereby authorized to attend North of Superior Travel Association's 40th Annual General Meeting on Nov 3, 2016 and that their expenses be paid according to policy:
c) A Healthy Foundation: Bridging the Gap Between Health and Housing 149 - 152 Health and Housing Forum - A Healthy Foundation Oct 17 18 2016
THAT the following persons are hereby authorized to attend the Health and Housing Forum on October 17th and 18th and that their expenses be paid according to policy:
d) MTO Construction scheduled for Highway 527 in 2018 for 10.5km 153 - 155 starting at Highway 11/17 MTO construction scheduled for Hwy 527 in 2018
THAT Council hereby receive the correspondence from MTO concerning construction scheduled in 2018.
e) Letter of support from the Honorable Michael Gravelle MPP for 156 extrication equipment for Shuniah Fire Department. Michael Gravelle MPP Support for funding of extrication equipment
THAT Council hereby receives the following correspondence from the MPP Michael Gravelle concerning funding of extrication equipment.
f) Thunder Bay District Municipal League Conference Oct 28 & 29 2016 157 - 158 Thunder Bay District Municipal League Conference Oct 28th & 29th 2016
THAT the following persons are hereby authorized to attend the Thunder Bay District Municipal League Conference on October 28 and 29, 2016
14) CONFIRMATORY BY-LAW
15) ADJOURNMENT
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MINUTES OF THE REGULAR MEETING OF COUNCIL HELD SEPTEMBER 12, 2016 AT 4:00 PM IN COUNCIL CHAMBERS, 420 LESLIE AVENUE, THUNDER BAY, ONTARIO
THOSE PRESENT: Mayor Wendy Landry Don Smith Donna Blunt Duff Stewart Ron Giardetti
ALSO PRESENT: Nadene Hunley-Johansen, Clerk Paul Greenwood, CAO Craig Baumann, Manager of Operations Blair Arthur, Fire Chief
1. CALL TO ORDER
Moment of Silence
Res No. 929-16
THAT this Regular Meeting of Council is hereby called to order at 4:00 pm
CARRIED.
2. DISCLOSURE OF PECUNIARY INTEREST
No member declared a pecuniary interest on any matter on the agenda.
3. APPROVAL OF AGENDA
Res No. 930-16
THAT the agenda be accepted as presented.
CARRIED.
4. MINUTES OF PREVIOUS MEETING a) Minutes of the previous Meeting of Council held August 8, 2016
Res No. 931-16
Moved by Donna Blunt, seconded by Don Smith
THAT the Minutes of the Regular Meeting of Council held August 8, 2016 be adopted as circulated and that same
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Page 5 of 158 Regular Council September 12, 2016
be filed in the Clerk's Office.
CARRIED.
b) Minutes of the Public Meeting held August 8, 2016
Councillor Blunt wanted to clarify statement she made regarding the Silver Harbour Conservation Authoir dock and its replacement . She initially indicated that it required replacement within 8 to 10 years however the correct replacement time line is 10-15 years and a cost of approximately $125,300 to replace.
Res No. 932-16
THAT the minutes of the Public Meeting of Council held August 8, 2016 be adopted as circulated as same be filed in the Clerk's office.
CARRIED.
c) Minutes of the Special Meeting of Council held July 15, 2016
Res No. 933-16
Moved by Donna Blunt, seconded by Don Smith
THAT the Minutes of the Special Meeting of Council held July 15, 2016 be adopted as circulated and same be filed in the Clerk's Office.
CARRIED.
d) Minutes of the Special Meeting held September 1, 2016
Councillor Stewart indicated that the resolution for the attendance at the Conmee LRC did not have his name included and it needed to be corrected.
Res No. 934-16
Moved by Don Smith, seconded by Donna Blunt
THAT the Minutes of the Special Meeting of Council held September 1, 2016 be adopted as circulated and same be filed in the Clerk's Office.
CARRIED.
e) Matters Arising from Previous Minutes
Canada 150 fund was to come back to this meeting for ideas. The CAO indicated it will be brought back prior to the application going in.
5. PETITIONS AND DELEGATIONS –PRESENTATION
6. CLOSED SESSION - *No closed session
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7. REPORTS & MINUTES FROM OTHER BOARDS & COMMITTEES a) Minutes of the Tender Opening Committee held July 5, 2016.
Res No. 935-16
THAT the Minutes of the Tender Opening Committee held July 5, 2016 are hereby received as circulated and a copy be filed in the Clerk's Office.
CARRIED.
8. MOTIONS AND NOTICE OF MOTIONS
a) By-law Enforcement
b) Building and Planning
c) Public Works
Res No. 936-16
Moved by Don Smith, seconded by Donna Blunt
THAT Council hereby awards the tender for the R2016-10 Gran “M” Gravel Re- Surfacing to Bruno’s Contracting Limited in the amount of $57,680.00 excl. HST
CARRIED.
Res No. 937-16
Moved by Duff Stewart, seconded by Donna Blunt
THAT Council hereby awards the tender for R2016-11 Repair and Re-Shingle Sand Dome Roof to Dykstra Knight Roofing in the amount of $39,311.57 incl. HST
CARRIED.
Res No. 938-16
Moved by Ron Giardetti, seconded by Don Smith
THAT Council hereby awards the tender for RFQ 2016 Annual Bridge Inspection to WSP Group in the amount of $4,193.00 excl. HST.
CARRIED.
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Page 7 of 158 Regular Council September 12, 2016
d) Fire Department e) Administration i) Council Meeting date for Sept 26 Meeting- possible change
Changing the meeting did not make sense as changing to other days other members of Council would not be present.
Res No. 939-16
Moved by Duff Stewart, seconded by Donna Blunt
THAT Council hereby moves the Regular Meeting of Council from September 26, 2016 at 4:00 pm to September______, 2016 at 4:00 pm AND FURTHER that staff notify the public by posting notice of the change on the Municipal Website and at the Municipal Office by September 13th at 4:00 pm.
Defeated
ii) Review Council's Procedural By-law
Council discussed moving the days of the Meetings to Tuesday instead of Monday. Also moving the order to accommodate the Fire Chief earlier in the meeting due to his commitment with his fire training night which is every Tuesday.
Notification in both the Shuniah news and the Chronicle Journal is warranted especially because Council is considering changing the days of Council meetings.
Res No. 940-16
THAT Council hereby receives the report regarding proposed changes to the Procedural By- law AND FURTHER THAT the Clerk is directed to give notification as per the Notification By-law of Council's intention to review and make changes to the Procedural By-law AND FURTHER that a draft by-law to amend By- law 2706-13 to coincide with the new electronic agenda management system and to reorder the Agenda items as outlined in the report be brought forward for Council's review.
CARRIED.
iii) Report- Train Whistle Cessation Insurance and Safety Audit
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Page 8 of 158 Regular Council September 12, 2016
Council had a lengthy discussion regarding the insurance and adding additional insurance on this crossing.
Res No. 941-16
Moved by Duff Stewart, seconded by Donna Blunt
THAT Council receives the report and documentation from the CAO and agrees to continue with the train whistle cessation process and completes the safety audit and adds additional insurance coverage benefiting the municipality from the increased risk associated with the removal of the whistle.
CARRIED.
f) Finance Department i) Set meeting date to discuss 2017 budget
The CAO indicated that he is looking for input from Council what Council would like to prioritize.
Res No. 942-16
Moved by Donna Blunt, seconded by Duff Stewart
THAT Council hereby set the follow date to discuss and provide input for the draft 2017 budget.
Monday October 24th at 2:00 pm, 2016
CARRIED.
9. REPORTS OF MAYOR AND MEMBERS OF COUNCIL a)
Councillor Smith was at a meeting in Orillia with OPP and going forward they will be Smith asking input towards the next 3 year plan.
Councillor Giardetti indicated that he attended the Common Voice -Energy East Task Force meeting. The National Energy Board are replacing 3 people on their board. The Task Force is going for an RFP for a consultant to provide an assessment of the areas water ways and report back.
Mayor Landry indicated that the McKenzie school is having a Family Day event that everyone can attend on Sept 14 School from 5 to 7 pm. Also the school parent committee is eager for Shuniah to have a satellite office within the school. She indicated that there is a Friday lunch with the Honourable Patty Hadju for the women in polictics lunch
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and she encourage everyone to attend that and it was not just for women. She explained that she met with the Minister of Education at AMO. The Municipality is continuing to advocate for McKenzie school to have the designation from a Rural School to Remote. She indicated that Michael Gravelle will be reviewing this and will try to help.
10. GENERAL CORRESPONDENCE a) Items of General Correspondence
Res No. 943-16
Moved by Ron Giardetti, seconded by Don Smith
THAT the following items of General Correspondence be received a circulated and same be filed in the Clerk's Office. a) Review of Draft Contingency Plan Lakehead Forest 2017-2020 b) Trans Canada Pipe Notice of Repair
CARRIED.
11. BY-LAWS a) A by-law to amend By-law No. 2038 site specific to allow for a boat house to be located in front of the main building as outlined in Schedule "A" attached to the by- law- 3rd reading {res}
Res No. 944-16
BE IT RESOLVED THAT A By-law to amend By-law 2038-00 to allow for a site specific Boathouse to be located in the front of a main building at 1883 MacKenzie Beach Avenue, is deemed to have been read a Third and Final time this 12th Day of September 2016, and numbered 2902-16: AND THAT the said by-law be engrossed in the By-law Book.
CARRIED.
b) A By-law to amend By-law 2038 site specific to allow for a 2nd story garage with sanitary facilities exceeding he 18m2 for a home occupation to approximately 46m2. {res}
Due to the nature of the by-law Councillor Smith requested a 3rd reading.
Res No. 945-16
Moved by Ron Giardetti, seconded by Don Smith
THAT A by-law to amend By-law 2038-00 site specific to allow for a 2nd story garage with sanitary facilities exceeding the maximum height by .26m and exceed the 18m2 allowed for a home occupation within an accessory
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building to approximately 46m2 is deemed to have been read a First and Second time this 12th day of September , 2016.
CARRIED.
Res No. 946-16
BE IT RESOLVED THAT A By-law to amend By-law 2038-00 site specific to allow for a 2nd story garage with sanitary facilities exceeding the maximum height by .26m and exceed the 18m2 allowed for a home occupation within an accessory building to approximately 46m2 , is deemed to have been read a Third and Final time this 12th Day of September 2016, and numbered 2903-16; AND THAT the said by-law be engrossed in the By-law Book.
CARRIED.
12. UNFINISHED BUSINESS a) List of Unfinished business dated September 8, 2016
Council requested that the Canada 150 funding be added to the list.
The CAO updated Council on the progress with the Rail to Trails. The CAO is to find out about billing from OPP regarding the trespassing on the rail bed. The CAO reviewed the organizational review and he indicated that he will be setting something up with Al Horth.
Res No. 947-16
Moved by Donna Blunt, seconded by Duff Stewart
THAT Council hereby receives a copy of the list of Unfinished Business dated September 8, 2016, and that same be filed in the Clerk’s Office.
CARRIED.
b) Loon Lake Campers' Association request for support in their endeavour to move East-West Tie Line. {res}
Res No. 948-16
Moved by Duff Stewart, seconded by Donna Blunt
WHEREAS Loon Lake already has a major power transmission line and the CP Rail main line within its watershed;
AND WHEREAS property owners at Loon Lake believe an additional power transmission corridor within the
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watershed will negatively impact the enjoyment and the market value of their properties;
AND WHEREAS property owners at Loon Lake believe an additional transmission line will increase the despoliation of the natural assets of Loon Lake contrary to the current and future economic and social interests of property owners in the watershed;
THEREFORE BE IT RESOLVED THAT The Municipality of Shuniah supports the Loon Lake Camper Association's endeavour to request that Nextbridge Inc. seriously review and consider re-routing the East-West Tie Line to a location outside the Loon Lake watershed.
CARRIED.
13. NEW BUSINESS a) Northwestern Ontario Municipal Association Regional Conference (NOMA) Sept 22-23 Victoria Inn Thunder Bay {res}
Res No. 949-16
Moved by Donna Blunt, seconded by Don Smith
THAT Council hereby authorizes the following persons to attend the Northwestern Ontario Municipal Association Regional Conference on September 22-23 at the Victoria Inn, Thunder Bay and that their expenses be paid according to policy: Councillor Smith, Stewart, Blunt, Giardetti, Mayor Landry, Paul Greenwood
CARRIED.
b) OGRA Conference Toronto February 26-March 1, 2017 - Note this is no longer a combined OGRA/ROMA conference
Mayor requested two rooms be booked for each conference.
c) 2017 ROMA Conference January 29 - 31, 2017 Sheraton Centre Hotel, Toronto
Mr. Smith pleased to announce that Wendy Hamlin agreed to be the Secretary to the Police Services Board.
14. CONFIRMATORY BY-LAW {res}
Res No. 950-16
Moved by Duff Stewart, seconded by Donna Blunt
THAT a by-law to confirm the proceedings of Council is hereby read a first, second and third time this 12th day of September 2016 and numbered 2904-16.
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AND THAT the said by-law be engrossed in the By-law Book.
CARRIED.
15. ADJOURNMENT
Res No. 951-16
THAT at the hour of 5:24 p.m. this meeting of Council hereby adjourns.
CARRIED.
CONFIRMED AND ADOPTED THIS 12 DAY OF September, 2016
Mayor
Clerk
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Page 13 of 158 420 Leslie Ave Thunder Bay ON P7B 1X8 Municipality of Shuniah Phone 683-4545 Fax 683-6982 email - [email protected] Memo To: Reeve and Council
From: Craig Baumann, Manager of Operations cc: Paul Greenwood, CAO
Date: Monday, September 19, 2016
Re: Results of Tender Committee Opening R2016-10 Granular “M” Gravel R2016-11 Sand Dome Re-Shingle RFP 2016 Annual Bridge Inspections
Please find the attached summary of results from the tender openings held on Thursday September 8, 2016 for the above referenced Capital Project Projects.
R2016-10 Granular “M” Gravel Supply & Delivery
1. Bruno’s Contracting Limited $57,680.00 excl. HST
R2016-11 Sand Dome Re-Shingle Project
1. Triad Contracting $43,798.80 incl. HST 2. Strasser & Lang Roofing $47,250.95 incl. HST 3. John Buckley Roofing $49,155.00 incl. HST 4. Van Pelt Construction $85,337.60 incl. HST 5. Dykstra Knight Roofing $39,311.57 incl. HST
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Page 14 of 158 September 19, 2016
RFP 2016 Annual Bridge Inspections
1. KGS Group $4,950.00 excl. HST 2. JML Engineering $4,700.00 excl. HST 3. WSP Group $4,193.00 excl. HST
Based on the above referenced summaries and Administration’s review of the submissions received, we are currently recommending that Council award the tenders as indicated below.
1. R2016-10 Granular “M” Gravel Supply & Delivery
Bruno’s Contracting Limited $57,680.00 excl. HST
2. R2016-11 Sand Dome Re-Shingle Project
Dykstra Knight Roofing $39,311.57 incl. HST
3. RFP 2016 Annual Bridge Inspections
WSP Group $4,193.00 excl. HST
Submitted for your information and discussion.
Page 2
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Page 15 of 158 MINUTES OF THE FOURTEETH REGULAR MEETING OF THE SHUNIAH POLICE SERVICES BOARD HELD ON THE TWENTETHOF JUNE 2016 AT THE MUNICIPAL OFFICE 420 LESLIE AVENUE, THUNDER BAY ONTARIO AT THE HOUR OF 5:00 P.M.
PRESENT: Board Members: Don Smith, Chair & Council Appointee Bob Zale, Provincial Appointee Robert Van Natto, Municipal Appointee
Police Representatives: Detachment Commander Staff Sergeant Jim Graham Constable Gary Wojciechowski Sergeant John Reppard
Also Present: Andrea Strawson, Secretary
1) CALL TO ORDER
Resolution No. 258/16
Moved By: Bob Zale Seconded By: Robert Van Natto
THAT the Shuniah Police Services Board meeting is hereby called to order at the hour of 5:00 pm.
CARRIED
2) APPROVAL OF AGENDA
Resolution No. 259/16
Moved By: Robert Van Natto Seconded By: Bob Zale
THAT the agenda be accepted as presented.
CARRIED
3) DISCLOSURE OF PECUNIARY INTEREST
There was no pecuniary interest by any member of the Board on any item listed on the agenda.
4) MINUTES OF PREVIOUS MEETING
Minutes of the Police Services Board meeting held on May 16, 2016.
Resolution No. 260/16
Moved By: Bob Zale Seconded By: Robert Van Natto
THAT the minutes of the Police Services Board meeting held on May 16, 2016 be ' adopted as circulated. CARRIED
5) BUSINESS ARISING FROM MINUTES
Page 16 of 158 6) PETITIONS AND DELEGA TIONS
0 Don Smith thanked the O.P.P. for recommending and providing Forensic Officer, Al Macdonald, to perform the break and enter presentation that took place at the community BBQ on June 18"‘.He provided excellent information and was very approachable, engaging, and people felt comfortable asking questions. 0 Sergeant John Reppard requested a thank you letter be written and provided to the O.P.P to support Al MacDonald in future endeavors.
7) REPORTS
A) Ontario Provincial Police (OPP) Monthly Report — May Report
P/C Wojciechowski reviewed the monthly report for the board.
0 lt was verified that the male involved in the property dispute on May 13"‘ owned the property 0 It was verified the suspicious male pedestrian on Lakeshore on May 315‘ was not a Shuniah resident o A discussion occurred regarding the MCV involving an 11 year old female cyclist. It was confirmed she was not wearing a helmet and she is home safe recovering.
8) CORRESPONDENCE
A) Thunder Bay OPP- June 2016 newsletter
B) Collection of Identifying Information in Certain Circumstances — Prohibition & Duties: In-Force Dates
o The SPSB will adopt the O.P.P’s policy once it is completed
9) OLD BUSINESS
10) NEW BUSINESS
11) OTHER MATTERS FOR DISCUSSION
A) Bob Za|e’s Final Meeting
o Don Smith thanked Bob Zale for his contribution over the last 8 years to the SPSB and presented him with a certificate of appreciation and a Shuniah sweater. 0 Jim Graham thanked Bob Zale and presented him with a plaque expressing the O.P.P.’s appreciation for his service. o Bob Zale thanked all the SPSB members individually and expressed appreciation for their support and the time they had spent together. o Pictures were taken of the SPSB members with Bob Zale and his appreciation certificates. - Don Smith directed the secretary to submit an article to the Shuniah news in September 2016 regarding Bob Za|e’s contribution to the SPSB.
12) ADJOURNMENT
Resolution No. 261/16
Moved By: Robert Van Natto Seconded By: Bob Zale
THAT the hour of 5:20 pm. Having arrived and meeting adjourn.
CARRIED
Page 17 of 158 CONFIRMEDANDADOPTED THIS /57%‘DAY 0 §ep«Leml5€»,/2016 A
Page 18 of 158
Shuniah- ADMINISTRATIVE REPORT Administration
SUBJECT: Age Friendly Community Action Plan 2017-2021 Draft Review and Approval From: Andrea Strawson
TO: Mayor and Council Cc: Paul Greenwood, CAO; Nadene Hunley-Johansen, Clerk
MEETING Date: October 11, 2016
Recommendation THAT Council reviews the final Age Friendly Community Action Plan draft, specifically the SWOT analysis and priority actions, and; THAT Council communicates necessary amendments to wording and time frames and; THAT Council approves the creation a brochure for the Age Friendly Action Plan and; THAT Council adopts the Age-Friendly Action Plan and begins addressing the priority actions
Purpose The purpose of this report is for Council to adopt the Age Friendly Community Action Plan 2017-2021, approve the creation of the Age Friendly Action Plan brochure, and begin addressing priority actions.
Background The Age Friendly Community Action Plan is a result of a custom needs assessment conducted in the municipality. Shuniah residents 55+ and caregivers of aging residents were asked to provide feedback on how well Shuniah is currently addressing their needs in regards to the 8 dimensions of age-friendliness. Residents were encouraged to express both positive and negative experiences as well as how each area could be improved upon to address their needs better. The data was compiled and analyzed to determine actions and time frames for each of the 8 age friendly dimensions. The goal is to address all identified actions, within the outlined time frames, over all dimensions, in order to be considered an age friendly community that allows residents to age-in-place, enjoy good health, and fully participate in the community. The purpose of this plan is to communicate goals and objectives to stakeholders, inspire leadership, foster accountability, and provide clear direction and a base from which progress can be measured.
Analysis The Age Friendly Community Action Plan is a document outlining what an age-friendly community is, the planning and implementation process, the priority actions, and the information gathered from residents and caregivers.
- Submitted by - Andrea Strawson -Dated- Wednesday, 21 September 2016
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Age Friendly Community Action Plan 2017-2021 Final Report (Draft)
Image source: (World Health Organization, 2007)
Page 20 of 158 2
Table of Contents
Executive Summary ------Page 3 Introduction ------Page 4 Our Mission, Values, Commitment & Vision ------Page 5 Plan Development ------Page 6 SWOT Analysis ------Page 7-9 Overview of Dimension Priorities ------Page 10-11 Age-Friendly Actions & Priority Time Frames ------Page 11 Community Supports & Health Services ------Page 12 Communication & Information ------Page 13 Social Participation ------Page 14 Transportation ------Page 15 Outdoor Spaces & Buildings ------Page 16 Respect & Social Inclusion ------Page 17 Housing ------Page 18 Civic Participation & Employment ------Page 19 Other Priorities: Not Age-Friendly ------Page 19 Next Steps ------Page 20 Acknowledgments ------Page 21 Appendices
Appendix 1: Age-Friendly Survey Results ------Page 22-42
Appendix 2: Focus Group and Interview Results ----- Page 43-52
Appendix 3: References ------Page 52
Age Friendly Community Action Plan 2017-2021
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Executive Summary
The Municipality of Shuniah's Age-Friendly Steering Committee has undertaken a year-long project to conduct a custom needs assessment to inform the creation of the Age-Friendly Community Action Plan. The purpose of this assessment was to identify the necessary changes and services required to ensure aging residents are able to age-in-place, enjoy good health and fully participate in their community.
The needs assessment was informed by research provided by the World Health Organization (WHO), which identified 8 dimensions to becoming an age-friendly community including: Transportation, Housing, Social Participation, Respect and Social Inclusion, Civic Participation and Employment, Communication and Information, Community Support and Health Services, and Outdoor Spaces and Buildings.
Shuniah residents who were 55+ or a caregiver of an aging resident were invited to provide their feedback by way of a survey, focus group, or an interview. The respondents were asked a series of questions to identify what Shuniah is doing well, what weakness need to be addressed, and how residents would like the Municipality of Shuniah to address the issues in relation to the 8 dimensions of age-friendliness.
Over 125 residents provided their input to the needs assessment. Their feedback was compiled and organized into priority actions that will inform the Municipality of Shuniah`s planning initiative to improve Shuniah’s age friendliness and overall quality of life for residents over the next 5 years. The Plan outlines a number of specific actions, in priority, to be completed to improve each of the 8 dimensions of an age friendly community.
Overall, the data indicated there are improvements to make in all of the 8 dimensions. In addition, numerous respondents expressed that many of the dimensions are not currently a concern because their health is adequate but they foresee issues as their health deteriorates. The most important issues identified was lack of community support and health services, lack of broadband internet services, lack of recreational and social activities and programs specifically for seniors and lack of public/volunteer transportation. It is important to be proactive and respond to the issues aging residents currently face and will likely encounter in the future. Following the full implementation of the Action Plan, a follow-up assessment will occur to ensure the Municipality of Shuniah is on track to address the needs identified by residents.
Age Friendly Community Action Plan 2017-2021
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Introduction What is an Age-Friendly Community?
“An age-friendly community is one where policies, services and structures related to the physical and social environments are designed to support and enable older people to live in a secure environment, enjoy good health and, continue to participate fully in their communities (Willison, 2016).” This creates an environment that respects the decisions and lifestyle choices of aging adults and allows them the ability to age-in- place.
Why an Age-Friendly Project in Shuniah?
Shuniah’s population is aging. In 2006, 35.5% of Shuniah residents were 55+ and 19.6% were 65+ (Statistics Canada, 2012). In 2011, these numbers increased 7.6% and 2.4%, respectively. As of 2011, 43.1% of Shuniah residents were 55 or older (Statistics Canada, 2012). This population tread is expected to increase, to approximately 50% in the 2016 Census, as more people retire in Shuniah.
The recently launched Strategic Plan 2016-2020, provided insight into the needs of the community based on input from Shuniah residents. This plan recognized our aging population with little or no services and programs for aging-in-place, lack of senior housing, and limited public transportation as threats to seniors aging well in Shuniah. The information obtained through the Strategic Plan provided a basic understanding of the barriers older adults face but a more comprehensive understanding of the issues and solutions is fundamental in order to create a more age-friendly community.
The Municipality of Shuniah obtained funding from the Ontario Senior Secretariat to be proactive and respond to the demographic changes to ensure the community is equipped to accommodate the needs of an actively aging community. Adopting an age-friendly approach will ensure the needs of residents 55+ will be considered in the development and implementation of municipal policies, programs, and services. It is important to identify these needs in order to support aging initiatives in the community and avoid forcing residents into a position where they must move because their needs are not met. This Age Friendly Community Action Plan will support the Municipality of Shuniah to become an age-inclusive community that enables and supports all residents to age-in-place.
Age Friendly Community Action Plan 2017-2021
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Mission, Values, Commitment & Vision
Mission Statement
Our mission is to lead an initiative that will determine and address the barriers residents face to aging-in-place and actively participating as meaningful community members.
Value Statement
Building an inclusive, diverse, accessible and respectful community, that enables independence and healthy lifestyles at all stages of aging.
Commitment Statement
We are committed to determining and improving the barriers adults face to aging- in-place and maintaining active and healthy lifestyles through all stages of life.
Vision Statement
Our vision is for Shuniah to become an age-inclusive community that enables and supports all residents in all aspects of living.
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Plan Development Funding
In June 2015, the Municipality of Shuniah received funding from the Ontario Senior Secretariat for $25,000 to hire a project manager, conduct a custom needs assessment, and develop a Community Action Plan.
Age Friendly Steering Committee
Shuniah residents were invited to become members of the Age Friendly Steering Committee to help create, implement, and monitor the Age Friendly Action Plan. The committee of 10 members was formed February 2016 and together they have created and implemented the custom needs assessment, which has informed this Action Plan.
Community Input
Residents (55+ or caregivers of aging residents) were asked to provide feedback on how well Shuniah is currently addressing their needs in regards to the 8 dimensions of Age-Friendliness. Residents were encouraged to express both positive and negative experiences as well as how each area could be improved upon to address their needs better. Approximately 125 residents provided their input into the Age-Friendly Action Plan through the survey (100), focus groups (15), or interviews (11). Overall, residents felt each of the 8 dimensions had need for improvement.
Action Plan Design
The Project Manager compiled and organized the resident’s feedback and determined potential priority actions. The Age Friendly Steering Committee, Mayor, Council, and Shuniah management reviewed the data, refined the priority actions, and determined time frames to complete each action. The Age Friendly Action Plan 2017-2021 was then approved after one final community action plan feedback session to determine if the needs of the community were accurately captured through the needs assessment and represented in the Action Plan.
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SWOT Analysis Strength
Residents report high satisfaction with their community and the unique qualities it provides such as Lake Superior, rural living, and peacefulness.
Residents report consistently high satisfaction levels with the maintenance of roads including snow plowing, road markings, and clearing shoulders
The new four lane highway has greatly improved travel into Shuniah and has reduced traffic on Lakeshore Drive
Proximity to Thunder Bay with access to services, hospital, restaurants, shopping, programs, and activities
Emergency, Fire, and Ambulance response times have high approval ratings
Existing community programs and services are successful (ex. Soil Mates Gardening Club, Youth Group, White Cedar Pharmacy)
Residents report high satisfaction with Mayor, Council, and Municipal Staff’s patience, respectfulness, and commitment to helping residents and addressing the needs of the community
Shuniah News is informative and more focused on serving people
Shuniah maintains low taxes and high property value
Residents report Shuniah is a safe place to live with low crime
The majority of parks, trails, buildings, and businesses are well maintained and accessible with adequate parking.
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Weakness
Lack of reliable internet service for all residents
Lack of community transportation services and informal volunteer driving networks for residents which forces some residents to rely on family and friends
The transportation options available are not affordable for all
Lack of community events and activities year-round to keep community members engaged and connected
Announcements, notifications, and all other information not always proactive, easy to access, and consistently distributed across all communication tools including email, Shuniah News, Website, and signage to ensure all residents are informed.
Lack of subsidized housing or senior housing in Municipality
Some parks, trails, buildings, and businesses are not accessible to all
Lack of and not informed of volunteer or employment opportunities of interest to residents
Lack of lighting on main roadways
Lack of strategy to ensure waterfront accessible to all Shuniah residents
No administrative office hub located in the Municipality
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Opportunity
Residents 55+ have a strong desire to age-in-place and remain in Shuniah as they age
Shuniah has a large population of retired residents
Develop, expand, maintain, identify, and promote all public green spaces, recreational sites and trail systems
Utilize community assets to host events, activities, services, and meetings (ex. McKenzie School & MacGregor Recreation Centre
Recognition should be given to those who contribute to the community
Create shared spaces throughout Shuniah with regular activities, events, and programs to increase community connectedness (ex. Community Hub)
Develop relationship with 55+ Centre, Lakehead University, Thunder Bay Art Gallery, Thunder Bay Public Library and Confederation College to bring more relevant activities, programs, and educational opportunities to senior residents
Encourage and support businesses that aim to address personal care needs such as affordable transportation, home-care, yard care, and medical services. Threat
Aging population with little or no services/programs/activities for aging-in-place within municipality
Residents forced to move out of Shuniah when unable to provide self-care as there is no senior or subsidized housing available with access to services
Residents require a personal vehicle or the ability to coordinate private transportation in order remain in Shuniah
Banking services leaving Current River location will have negative impact on senior Shuniah residents
Competition from Thunder Bay weakens Shuniah’s ability to establish programs and activities and attract businesses and services for aging residents
Declining population and changing demographic will have negative economic consequences for local business and tax base
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Overview of Dimension Priorities
Each dimension has been listed in order of priority based on the data received through the needs assessment. They key finding of each of the dimensions and its top priority is listed below. A comprehensive list of actions and priorities will follow.
Community Support & Health Services
The data revealed respondents 55+ in Shuniah, regardless of demographic factors, rank accessible health and community support services as their top priority. Shuniah has excellent emergency, fire, and ambulance services. However, Shuniah does not offer any other health or support services (ex. hospital, walk-in clinic, nurse practitioner, and psychologist). Therefore, residents are forced to go to Thunder Bay to access these services.
Communication & Information
Respondents reported Shuniah News and the website as positive communication tools but did not feel adequately informed about events and social opportunities and feel more communication methods (especially email) should be considered. This domain was ranked as the 2nd priority largely due to inconsistent and/or lack of internet services.
Social Participation
The majority of respondents had issues accessing interesting and relevant social and recreational activities in Shuniah and expressed they would often go to Thunder Bay to fulfill this need. The activities and programs currently provided do not specifically focus on the needs or preferences of residents aged 55+.
Transportation
All respondents agreed that owning a personal vehicle was necessary in order to remain living in Shuniah. Most people are not currently experiencing an issue with transportation but expect the need for this service in the future or the service would provide relief for caregivers currently providing this service. Currently, there is no public transportation or organized volunteer carpooling and the other transportation options available are expensive.
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Outdoor Spaces & Buildings
The majority of respondents agreed the parks, trails, public buildings and businesses currently available were accessible, well maintained, and had adequate parking. However, many respondents expressed they were unaware of trails, there are not enough maintained recreational trails, not all parks and buildings are accessible, and the bike lane on Lakeshore Drive is inadequate.
Respect & Social Inclusion
The majority of respondents felt included in their community and respected by Municipal staff, Council, and neighbours. However, respondents in McTavish did not always feel included because all of the events and activities that are held in Shuniah occur at buildings in MacGregor and are not as convenient for McTavish residents.
Housing
Over 70% of respondents plan to or have retired in Shuniah in their current residence. However, there are no subsidized or senior residences in Shuniah, to move to, when residents are unable to remain in their own home.
Civic Participation & Employment
Over 65% of respondents are retired and not looking for employment. However, due to the severe lack of employment and volunteer opportunities, it is important to support initiatives that will increase these opportunities for interested residents. Age-Friendly Actions & Priority Time Frames
The data obtained from Shuniah residents and caregivers has been used to develop a number of actions, organized under the 8 Age Friendly dimensions, in order to enable the Municipality of Shuniah to address the identified issues to become a more age friendly community. The age-friendly dimensions are listed in order of priority for the Municipality to consider over the next 5 years. Each action has been prioritized based on the number of times the issue was expressed by residents and the feasibility of Shuniah completing the action. Time frames (start to completion time) of each action were allocated based on the ability of Council to address the action, preliminary work required (such as obtaining funding) in order to begin work on the action, and work already in progress. Please note that the time frames provided are only estimates and start and full implementation times may vary.
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Community Supports & Health Services
Priority Time Action No. Frame Create and advertise a list of verified service and support providers available to Shuniah residents. This list would include 1 professionals aligned with health care, home & personal care, 1-2 years snow & garbage removal, home repair & maintenance, and transportation. Monitor the need for services for Shuniah residents and assess 2 1-2 years how they may be improved or made available Build relationships with utilities and organizations to provide 3 more services and supports for people to age in the community 1-4 years and advocate on their behalf Investigate opportunities to utilize all buildings and facilities in 4 our community as they relate to service delivery hubs including 1-4 years walk-in clinics and health services Assess the impact and seek funding to provide Northwest Mobile 5 Health Unit services to Shuniah residents in conjunction with 1-2 years CCAC, VON services, and Breast Screening Clinic Pursue opportunities to allow for Shuniah residents to have 6 1-2 years access to the Thunder Bay Public Library Review and support initiative to provide home checks to isolated 7 and at risk residents and encourage at them to identify 3-4 years themselves Ensure AED’s are accessible to Shuniah residents and provide 8 3-4 years training course on how to respond in emergencies Consider the implications of providing more services and the 9 allocation of municipal taxes between permanent vs. seasonal 5+ years residents.
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Communication & Information
Priority Time Action No. Frame Assess the feasibility of bringing broadband internet service to 1 1-4 years the entire Municipality
Realize the importance and impact of Shuniah News and review 2 1-2 years increasing the number of issues
Review alternative online forms of distributing news and 3 1-2 years information including email and social media such as Facebook.
Create brochure to advertise and communicate to residents and 4 newcomer’s things to do in Shuniah, businesses, all available 1-2 years services, grants and subsidies, and recurring programs and activities.
Investigate opportunities to increase signage and bulletin boards 5 1-4 years throughout municipality to ensure all residents informed
Investigate opportunities to educate offline residents on how to 6 1-4 years use technology
Provide education to Municipal staff and Service Providers such 7 as the O.P.P on how to communicate with residents with specific 1-2 years needs ex. Speaking with someone with Dementia
Create sections in the Shuniah News for specific topics including 8 emergency and police issues, senior’s, and upcoming events 1-2 years and activities
9 Promote and maintain Municipal website 1-2 years
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Social Participation
Priority Time Action No. Frame
Seek funding to hire a recreation officer to organize and run 1 1-2 years social and recreational programs, activities, and events
Foster relationship with the 55+ Centre, Lakehead University, 2 Thunder Bay Art Gallery and Confederation College to bring 1-2 years more activities, programs, and educational opportunities to residents
Utilize community assets and facilitates (ex. McKenzie School & MacGregor Rec Centre) to allow for community connectedness 3 including services, programs, and activities such as BBQ’s, 1-2 years Farmers/Flee Markets, Pot Lucks, Coffee nights with cards and games, dance and music classes, concerts, exercise etc.
4 Create seniors group that functions like the Youth Group 1-2 years
Pursue opportunities to expand recreational facilities to allow for 5 more activities and events that can accommodate more 1-5 years residents.
Pursue opportunities to obtain portable equipment to 6 1-2 years accommodate more recreational and social programs/activities
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Transportation
Priority Time Action No. Frame
Pursue transportation opportunities to allow for residents to get to and from Thunder Bay to attend appointments, shop etc. 1 Some options include: service equivalent to LIFT, UBER 1-5 years (organized carpool), Driving Miss Daisy, and discounted taxi service
Investigate and apply for grants to help provide a transportation 2 1-2 years service in Shuniah
Investigate options to make high traffic roads more pedestrian friendly. Some possible strategies include install rumble strips on 3 1-5 years roads edges, enforce single file biking rules, install lighting, or make shoulders wider.
Coordinate with existing businesses and services to establish 4 specialized delivery services (ex. Grocery, mail, and pharmacy 1-5 years delivery and garbage disposal)
Support initiative to increase monitoring of beach roads and 5 community safety zones for speeding, especially during the 1-2 years summer
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Outdoor Spaces & Buildings
Priority Time Action No. Frame Improve, expand, and develop MacGregor Rec Centre and Wildgoose Beach to create a community hub and enhance 1 1-5 years accessibility (ex. Beach not wheelchair accessible & parking at MacGregor Rec inaccessible if unable to park at top of the hill). Create and make available on Municipal website and in Shuniah 2 News a comprehensive listing and map of Shuniah recreational 1-4 years sites, trails, beaches, lake accessibility points, and facilities. Promote and maintain existing trails, parks, and conservation 3 1-2 years areas and ensure they are accessible to all Look into the possibility of converting the CN railroad into a 4 1-5 years paved non-motorized trail. Review the impact of developing and maintaining public lake 5 1-5 years access points to make accessible to Shuniah residents Utilize existing buildings (MacGregor Rec & McKenzie School) to 6 1-2 years host activities, programs, and events for all community members Ensure all public buildings and new builds up to code, adhere to 7 safety standards, are wheelchair accessible and consider the 1-2 years needs of seniors. Improve and create more public washrooms in convenient locations that can accommodate people with a variety of 8 3-4 years disabilities and be available year round (ex. Loon Lake, parks and businesses) Investigate opportunities for improved signage and lighting along 9 3-4 years main roads and rails. Pursue opportunities to provide more shelters and seating 10 3-4 years around parks and trails at regular intervals Increase and attract community development and advertise and support local businesses to expand services to draw in and cater 5+ years 11 to residents by offering dining, boat repair & storage, hardware store etc. Pursue opportunities to address landfill concerns and improve 12 service to residents by providing additional assistance to those 5+ years who require it
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Respect & Social Inclusion
Priority Time Action No. Frame
Increase communication and ensure to include information 1 specific to residents 55+ in Shuniah News and on Website (ex. 1-2 years How to pay taxes, activities, events)
Investigate opportunities to house community programs, 2 activities, and events in a location that is more accessible to all 1-2 years residents, particularly McTavish residents
Refrain from using patronizing language and singling out seniors 3 1-2 years as a group (ex. Older, senior); instead use inclusive language
4 Create open forums for Council and residents to discuss issues 1-2 years freely and learn about specific topics
Enforce by-laws such as noise, dog’s running at large, and water 5 1-2 years safety.
Ensure social and recreational activities and events are available 6 1-2 years during convenient times (afternoon or evening)
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Housing
Priority Time Action No. Frame
Consider building a retirement home, assisted living group home, or seniors housing complex in a central location in 1 1-5 years Shuniah with access to services, transportation, green spaces, and water (ex. Lakeview Lodge)
Consider amending by-law to allow from permanent granny- 2 suites on property to allow for electricity, water, sewage, and 1-4 years hydro hook-ups throughout the year.
Pursue opportunities to support residents to remain in their 3 home as they age and require additional help and services while 1-3 years maintaining tax levels
Create a list of support programs and businesses that provide 4 products one would need as they age such as lift for stairs, walk 1-3 years in bath tub etc.
Review opportunities to maintain or reduce utility costs such as 5 3-4 years extend Thunder Bay Hydro to Shuniah
Pursue opportunity to provide home-checks to at risk and 6 3-4 years isolated residents
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Civic Participation & Employment
Priority Time Action No. Frame
Support initiatives that will increase volunteer and employment 1 1-5 years opportunities in the Municipality
Advertise employment and volunteer opportunities and what is 2 1-2 years entailed in Shuniah News and on website
3 Create list of volunteer and employable people 1-2 years
Create volunteer opportunities that include providing social visits 4 to isolated residents, providing transportation to residents, 3-4 years complete yard or house maintenance etc.
Other Priorities – Not Age-Friendly
1. Review the impact of Shuniah maintaining beach association roads 2. Consider the launch of a beautification initiative along Lakeshore Drive which includes landfill, dead trees, and derelict buildings 3. Asses Municipal land for potential commercial development opportunities 4. Review the impact of changes to recreational property designation 5. Promote & educate residents about water testing 6. Assess the feasibility of moving the Municipal Office to Shuniah
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Next Steps
The Age Friendly Steering Committee has already begun work to address some of the priority actions outlined in the Age Friendly Action Plan. The committee along with community partners and Shuniah volunteers will collaborate to implement initiatives to respond to the priority actions. The Action Plan and the initiatives coming from it will be continuously monitored to ensure progress is made within the time frames outlined. Age Friendly Action Plan Progress Reports will be provided annually to keep residents informed about advancements or concerns to maintain timelines. The Municipality of Shuniah will continue to seek funding opportunities to improve the Age Friendliness of Shuniah. There will be many volunteer opportunities for residents to participate in the Age Friendly initiative such as becoming a member of the Committee and organizing and implementing action priorities. Community support and participation will be an important factor to ensure the action priorities are successfully accomplished.
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Acknowledgements
We would like to sincerely thank the many people that were instrumental in the development and creation of the Age Friendly Action Plan.
Residents:
Survey Participants Focus Group Participants Interview Participants
Age Friendly Steering Committee:
Andrea Strawson - Project Manager & Chair Duff Stewart - Shuniah Councillor Paul Greenwood - Municipality of Shuniah CAO Bob Zale - Shuniah Police Services Board Fiona Buchan - Municipality of Shuniah Administration JoAnn Witiluk - Shuniah Resident Bernadette Thompson - Shuniah Resident Dawn Eccles - Shuniah Resident Gerry Leach - Shuniah Resident
Other Contributors:
Wendy Landry - Mayor Donna Blunt - Councillor Don Smith - Councillor Ron Giardetti - Councillor Nadene Hunley-Johansen - Manager of Planning Rebecca Johnson - Age Friendly Thunder Bay Carl White - Shuniah Resident
Funding from the Ontario Senior's Secretariat
.
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Survey Results The Age Friendly survey was open to responses for 1 month and made available to community members both online and in hard copy. In total, 100 survey responses were received. The survey contained demographic data and questions related to each of the 8 dimensions of an age friendly community. Results of the survey are presented below. Demographic information
Both genders are well represented in the survey responses for both McTavish and MacGregor residents and seasonal/part-time and permanent residents.
93% of survey respondents were between the ages of 55-80. The majority of the target audience is well represented. However, there was not a high response rate for residents over the age of 85, which are likely to need more support. Therefore, the barriers to aging in Shuniah may be underrepresented in the data.
All of the residents that completed the survey were seniors aged 55 and over. Some residents identified themselves as caregivers who provide unpaid care to a senior (11) and/or a business person (5). No service providers completed the survey. It is possible that the needs of caregivers and the issues they see with seniors living in Shuniah may be underrepresented in the data.
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Approximately 80% of respondents reside in the MacGregor Ward, which is west of Pass Lake Road (Hwy 587). There is a higher concentration of residents in the MacGregor Ward, which may explain the higher response rate. The data trends of McTavish respondents are consistent with those of MacGregor respondents. However, it is possible the data is skewed to favor the concerns of MacGregor respondents.
The majority of respondents (70%) are permanent residents, which indicates the data may be skewed towards permanent residents despite approximately half of residents being seasonal or part-time. Some seasonal residents expressed that the survey was for permanent residents, which may indicate why the low seasonal resident response.
Shuniah is a community that attracts long-term residents looking for a quiet and peaceful place to retire. Over 50% of respondents have lived in Shuniah over 20 years. Therefore, the opinions expressed are largely made up of residents that know the community well and have watched it change over a long period of time. The data may lack a clear idea of the issues new coming residents face.
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Transportation Typically, how do you get around in Shuniah or into Thunder Bay?
Please rate how important or not important the following factors are to your ability to travel in Shuniah and into Thunder Bay
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Comments regarding transportation services:
There are none available Feels lack of transportation is a barrier to living in Shuniah Must be capable of driving your own vehicle or forced to move Service is needed for those without a driver’s license Do not need service at this time but will likely require in the future Areas to park cars safety and travel with others should be considered External transportation services not well advertized Would like to see a weekly senior transportation service into town to shop A transportation service must be wheelchair accessible Would like to see more bike paths in outlying areas Factor bike/walking lanes into development when refurbishing or developing roads Taxi is very expensive – could look into Shuniah taxi service Road are well maintained and it is important to sustain this level of service I do not expect this service in Shuniah We are seasonal residents
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Outdoor Spaces and Buildings Please indicate how strongly you agree or disagree with the following statements:
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Comments regarding Outdoor Spaces and Buildings in Shuniah
Look into converting the CN rail to a trail Would like designated bike lanes on Lakeshore Drive at its present width Would like a bike lane but apart from Lakeshore Drive Already have bike lanes on Lakeshore Drive therefore do not need more Bikers riding two or more abreast are a hazard on Lakeshore Drive More waterfront access for Shuniah residents along with signage and parking Do not utilize public outdoor spaces therefore they are not important to me Should be mindful of wildlife when making any changes Promote walking/hiking trails while respecting private property and environment Unaware of shelters being obviously situated in outdoor spaces Enjoy Wildgoose Park Feel it is important to have public road allowances accessible to get to waterfront West Loon dock and swimming area does not have public washrooms A trail loop around Silver Harbour Conservation Area would be great Silver Harbour Conservation Area is a critical area as there are few others like it MacGregor Recreation Centre parking is problematic. If you are unable to obtain spot at the top of the hill it is hard to walk up and icy in the winter. I do not require parks as I utilize and enjoy my own property McKenzie Point area and road should be maintained better
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Community Support and Health Services
Listed below are potential barriers that make it difficult for aging adults to access services. Please indicate the level of concern you feel for each of these potential barriers
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Over the last year, have you needed help with any of the following and help was unavailable or insufficient?
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If NorWest Community Health provided Mobile Health Services in Shuniah near you, would you utilize it for any of the following: Nurse practitioner, foot care, or diabetes services?
Comments regarding Community Support and Health Services
I do not need this service at the moment but will likely need in the future Family able to provide help currently but worry this will become difficult in the future Would prefer to be able to retain current doctor and utilize mobile health services White Cedar Pharmacy is a great addition and would be a viable walk-in clinic location Create a process to help families find someone to help when assistance is needed Create list of names of honest and reliable volunteers I would support having these services available for people who need them I would utilize the mobile health service but want to keep primary physician Support community health care but feel the user should pay the majority not tax payers Received fabulous care by NorWest Community Health I do not expect these services in Shuniah and will move when I do require them Support pay for service at the landfill to aid those who need help with garbage disposal
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Housing
Please indicate how strongly you agree or disagree with the following statements:
Comments regarding Housing
Never heard of aging-at-home grant
“I would prefer to live at home until I die but at the same time if I became unable to live at home it would be nice to have a retirement home option” “I do not need a retirement home or supports in my home at this time, but may need them in the future. If I needed to go into a retirement home, I would like to do so in Shuniah, with a view of Lake Superior” Housing is expensive “Need to keep taxes lower to keep seniors in their own home” “I’m not aware of many services in Shuniah for older people” “The main barrier to staying here in the long run seems to be utility costs” More people moving permanently to Shuniah and then going south for the winter
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Communication and Information
Please indicate how strongly you agree or disagree with the following statements:
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Social Participation
Please indicate how strongly you agree or disagree with the following statements:
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What recreational or social activities/events would you like to see more of in Shuniah?
Pot-Luck-Dinners, Picnics, game nights, more active beach associations, dance class, billiards, Thunder Bay Field Naturalists, weekly coffee meet and greet senior meetings, card nights, help with computers from youth group, spaghetti or walleye dinners, social gatherings, darts, drama, concerts, community BBQ, Bridge, mobile library, craft class for seniors, exercise classes, grandparent & kids programs to do together, cross country skiing, woodworking, carving, senior fitness yoga stretching, walking group, Community BBQ at Wildgoose with craft tables, Trout Hunt, Knitting & crocheting together with tea, topical issue discussions, wellness discussions, and fitness classes.
There are plenty of activities in Thunder Bay. If too many activities lined up in Shuniah it would defeat to purpose of living in a semi rural environment.
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Respect and Social Inclusion
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Comments regarding Respect and Social Inclusion
“We live at Superior Shores…the outer limits and by the time you drive to MacGregor Rec Centre or the school you might as well go to Thunder Bay… there is more than one community in Shuniah” “The community gardens was a great idea that needs to be expanded” “My daughter has to drive otherwise I could go during the day” “I do not have the time or energy for any extra activities” “Expand beach area at Wildgoose (easterly)” “Some of us enjoy the rural lifestyle including some social isolation”
Civic Participation and Employment
The majority of Shuniah residents (over 66%) are retired. Those residents still employed are generally between the ages of 55 and 65 and in good health or require little support or health services.
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What is you present occupation, or if retired, major pre-retirement occupation?
Teacherx10, Plumber, Educationx2, Habitat for Humanity salvage crew, Retail, Constructionx2, Recreation specialist, Early Childhood Educator, Engineeringx5, Hospital administration, Insurance Broker, Technical Analyst, RNx3, Self-employedx2, Purchasing agent, Mechanicx3, Events organizer, Account Managerx2, Homemakerx4, Mangagementx2, College Professor, Wedding Photographer, Renovations, Administrationx3, Utility, Clergy, Accountant, Health Professionalx2, Nursing, University Professor, Computer Servicing, Secretary, Financial Analyst, Physician, Yoga Teacher, Travel Agent, Federal Government, Consultant, Farmer, Lab Tech, Union president, Process Control Operator, Chemical Technician, Social Work, Artist, Investment Advisor
Comment regarding Civic Participation and Employment
Not aware of any opportunities Usually volunteer in Thunder Bay but would do so in Shuniah if asked “Development of commercial area in Shuniah with access to city water for development of residential and commercial interest
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Priorities
Please indicate how important you feel it is for the Municipality of Shuniah to make the following area a priority in the next 5 years: Note: The priorities are listed in descending order according to importance
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How would you like to see your top priority areas improved?
Actual high speed internet that is a fair price “Retirement or Group Home most important with funding” “Retirement home only if full time support and medical staff were available to all residents” “Transportation services such as LIFT in Thunder Bay” “Accessible transportation to 55+ centers and medical house visits (foot care etc.)” If Shuniah created bus service recommend it be on Lakeshore Drive with one ride into town in the morning and one ride home in the late afternoon – do not want it to be a cost to taxpayers “Some level of health care service” “More social events, community gatherings, reunions” “Transportation services, recreation activities and social events” “Well marked trails with benches, clear shelters for weather relief – access for wheelchairs in some areas – good parking & lighting – organize bus trips in prime time Pedestrian/cycling friendly environment and communication including WIFI important Paved Shoulder on Lakeshore drive for bike lane “Shuniah should develop an email group to send the newsletter and notices of events/meetings etc. to residents who have email addresses. I am a snowbird and would get these information items too late by the time I return home” Community support – knowledge of who are the seniors and what their social network is like to determine if they have support from family and friends “I would welcome the opportunity to use trash collection and a transportation service. I would expect to pay for this service and hope it would be affordable” Affordable electricity “More knowledge” Some of the public buildings in Shuniah need updating “Pave West Loon Drive – easer to bike, walk, and exercise”
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Additional Comments
What do you appreciate and enjoy most about living in Shuniah?
Quiet and peaceful Serene Country lifestyle Access to Lake Superior Beautiful Scenery Great Outdoors/nature Proximity to Thunder Bay Outside of the city of Thunder Bay Small Community Feeling Friendly People and good neighbours Good municipal services (roads, fire, ambulance) Taxes are reasonable Recreation Committed and progressive Council Convenience of local businesses Clean and fresh air Privacy Space Low crime Solitude Wildlife Fishing Gardening Memories
“Good Municipal services – roads, natural gas, Fire Service, Ambulance, close to services in town that I am not sure we need here. Duplication of services means increased costs and many residents in Shuniah on a fixed income.”
“Shuniah has resisted becoming an extension of the city. The rural atmosphere with little industry and a lower level of municipal services such as sidewalks, street lights, and garbage pick-up is fine by me.”
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Other comments or suggestions
“We'll see if council does the right thing and lowers the mill rate now that MPAC assessments have rocketed” “The rural atmosphere with little industry and a lower level of municipal services such as sidewalks, street lights, and garbage pickup is fine by me. I live at Loon Lake and must say the recent dock repairs in the public landing and beach area are truly appreciated by the campers and many other residents who come to use the facilities during the summer.” “Shuniah is a place we live until we can’t look after ourselves and our property and then we move” “Care must be taken not to push development so far that we lose the peace and quiet. Expanding the tax base is fine but business/industrial development should be one left to the private sector--they'll set up if there is a demand, and two separated geographically from the residential areas.” “We think this survey is a good approach to making things better in Shuniah” “Clean up plastic bags visible from hwy at the landfill .Trans Canada travelers would have a better experience if there was a tree barrier” Living in Shuniah is wonderful, we were fortunate to find vacant property & build our forever home. Things to consider: 1. financial diversity of the population that have permanent & seasonal homes 2. Whether you permanent or seasonal residents 3. belonging to a campers association 4. Proximity to neighbours & if they are permanent residents 5. I believe a senior’s residence built on the Lakeview Lodge site would be great. It would provide outdoor green space, recreation hall across the road, and Wildgoose park. Could provide a daily shuttle bus for shopping/appointments & basic medical ex. nurse practitioner. If I am unable to maintain my own country home - moving into the city would truly be upsetting. This senior residence would need to be affordable not like the fees required at more other residences in town. “Shuniah must be careful that the tax rate and utilities are getting on the high side. If we were with Thunder Bay Hydro the rates would be significantly lower” “Internet is a big issue. I cannot connect to the internet therefore cannot use website and Town Office is in Thunder Bay. Government services are accessible by internet and it is hard to get live person on phone. Would like to see new business attraction or tourism. Celebrate our good nature.” “We very seldom receive the Shuniah News” “Rarely go on the website” “Having great fire department makes me feel safe, knowing they also respond to medical calls.” “survey is for people that live in Shuniah” “Having a nurse practitioner near the drugstore perhaps or somewhere else would be great. Using McKenzie school for various activities is also a great idea.”
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“I think it is extremely important to maintain and mark access roads throughout the community. This would help greatly in preventing inadvertent trespass and locating safe exits from the lake in the case of boating emergencies. The more retired residents we have in Shuniah the more important it is to have safe places to walk to.” “I would have rated differently if having medical issues” “Nice to see Shuniah looking at this issue by accessing grant funding. I don't think it’s a burning priority and would question this initiative if our direct tax dollars were going into this. Nice to stay ahead of the curve in planning.” Keep taxes low in order to enable seniors to remain in own home. Let us know if grants are available to maintain (new roof, renos. etc.) house. Dogs running at large against the by-law therefore should increase enforcement
Other Issues not related to age-friendly
“It would be helpful if Shuniah's Municipal Landfill Site have recycling for glass.” “One concern I have which wasn’t discussed was ground water contamination or over used. My neighbours and I are all on wells for water. The recommended # of wells per acre doesn’t seem to be taken into account. This was one of the take away’s from the presentation done when they were blasting the road for expansion.”
“It would be very nice if some effort could be made to get natural gas to Crystal Beach/Lakeshore drive east area. Other areas would also benefit. The high cost of some kinds of energy can be the difference between moving and staying in Shuniah. I personally have met a few folks who had to move to town to survive.”
Communicate info on how associations formed and what entailed with being a part of association
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Appendix 2 Focus Groups & Interview Data Demographic Data
Both genders are well represented in the focus group and interview responses. The target audience is also well represented in this data, with the exception of residents between the ages of 76 and 85. However, there are 4 respondents over that age group, which will likely capture the barriers to aging adequately.
The majority of respondents were seniors aged 55 and over. There is at least one representative of a caregiver, service provider, and business owner. It would have been ideal to see more representatives from these 3 groups to add a more comprehensive alternative perspective. The majority of respondents reside in the MacGregor Ward, which is west of Pass Lake Road (Hwy 587). Therefore, the data may be skewed in favor of the concerns of MacGregor respondents.
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Over 85% of respondents were permanent residents, which indicate the data may be skewed towards permanent residents. Approximately 70% of respondents have lived in Shuniah over 20 years. Therefore, the opinions expressed are largely made up of residents that know the community well. The data may under represent the issues new coming residents face.
The majority of Shuniah residents (over 67%) are retired. This is consistent with the survey demographic data. The majority of respondents (92%) rated their health either good or fair. Therefore, the data may be skewed towards those in good health and not represent the needs of those who are in need of health services.
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Community Support & Health Services
Positive Negative Improvement White Cedar Pharmacy great Only have White Cedar Pharmacy Create list of qualified volunteers to addition administer basic health needs Ambulance has quick response Limited/no services in Shuniah to age-in- Advertize available services time place Services provided are great – Need help with home/yard maintenance Community health clinic that does knew there was limited services including snow removal & Meals on everything walk-in with sutures, nurse (ex. Pharmacy, LCBO, Gas wheels & house cleaning etc– willing to practitioner, health services, social work, station, restaurant) pay foot care, blood pressure, health education, daycare, first aid VON & CCAC comes to Shuniah Unaware of services available to Maybe pharmacy would be interested in Shuniah Residents housing Norwest mobile unit CCAC max 21 hours/week - have to Get Hardware store or expand local business qualify to include (ex. Crystal beach variety) Great Fire response Businesses close earlier OPP encourage at risk people to carry ID Good proximity to emergency Have issues paying for medication, EMS work with CCAC to monitor and do services/hospital/rehabilitation/ taking medication & getting to medical checks for at-risk-people in home (ex. social work & 55+ in town appointments - raw Isolated, diabetic) Red Cross does not go out far in Shuniah Would like access to Thunder Bay Library No Northwest bus to provide healthcare mobility services (access to transportation) - services in order to get to appointments - Shuniah dispatch volunteer to pick up Medical care non-existent Have AEDs in accessible public locations Proximity to hospital CPR training retirement planning & coping workshops & seminars Need home care/meals on wheels/CCAC/VON/ Garage pick-up (someone punches your card) Lending library for public at McKenzie school
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Communication & Information
Positive Negative Improvement Shuniah News very informative and Sometimes events already happened Promote and draw in people to website by advertizes events well (positive tone by the time receive Shuniah News showcases photos of Shuniah & teaching shift to serving people) people how to use website Website has lots of helpful and useful Don’t utilize website often Create email list to send out Shuniah News information & is easy to navigate and reminders of events etc MacGregor Rec sign informative Website not promoted Get on Social Media (Facebook) Municipal staff helpful on phone Don’t have broadband internet to Advertize services and local businesses bring reliable internet service to with hours & what they have or menu everyone specials in Shuniah News & website Email notification from Fire Permit Lack of contact with administrative Would like to see Shuniah News monthly about restriction staff- only when pay taxes or more often (at least in Summer) Good relationship with businesses Have issues with phone connectivity Have bring your own device days where and utilize them to advertize and service interruptions with cable seniors get taught how to use technology and internet by youth group Don’t utilize chronicle journal Use MacGregor Rec Billboard more often Can’t get cable or thunder bay send email reminders when new television* information on website Website not as accessible to older Put article in Shuniah News on how to pay people who do not know how to use your taxes, advertize online banking, and or uninterested in learning pay taxes reminders Not informed unless look for Have weekly flyers at end of road in box or information yourself and information in mail to notify about events, church not readily available services, reminders etc Don’t utilize Kijiji Live streaming of council meetings Municipality does not use email as a Get cell towers or broadband internet for method of communication better service Have open Council meetings semi- annually at Macgregor rec to voice concerns create brochure to communicate services, things to see in Shuniah etc put waterproof bulletin boards at mailboxes & businesses for advertising Have OPP notify residents by email of relevant issues like fire department & put a column in Shuniah News to provide updates Rent more signage or get more permanent signage to advertize events Educate OPP, Fire, and staff on how to deal with situations that would occur in an age-friendly community ex. speaking with someone with dementia
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Social Participation
Positive Negative Improvement Youth Group No seniors group like youth group Create seniors group Community Gardens Lack of volunteering to run programs Obtain community recreation person to organize and run events and programs St. Marks Church brings Difficulty with transportation to Partner with 55+, LU, and college to bring 55+ community together events activities to Shuniah ex. fitness, Art classes by TBAG, drama & music classes etc. Activities and events at pass lake not aware of activities that go on – Have non-commitment coffee nights linked community centre such as tai chi, lack of communication and signage with an educational or practical component coffee, historical society & before MacGregor Rec centre and other activities (ex. stretching, games, women’s institute therefore miss key information films, cards, darts, dancing, walks) Yoga Lack of group activities and Encourage more Shuniah-wide events instead socialization activities or events of just within beach community Love kayaking Difficulty kayaking due to boat and ski Have more educational activities ex. Identify doo traffic creating waves wildlife, education seminars, educational section in Shuniah News McKenzie School Access to programming (ex. Not enough programs – used to have Have map showing easements and public shuffleboard) more areas Yard sales good and meet people No singles gatherings to meet people Promote & enforce water safety and courtesy OPP & Fire Event no opportunities for apprenticeships Create Shuniah history book with photos Participation within Beach facility not available for larger groups Community/Potluck BBQs and events (ex. Fish Community (ex. Days dedicated to do activities during day/night (ex. derby, bike rally, car show, farmers market, to bingo, athletics, fish derby etc.) Yoga, exercise) home & farm show, Wildgoose concert etc) lakeshore music fest happening lack of activities in winter vs tons of Have Shuniah reunion at McKenzie school to at beach communities activities in summer connect people Voting and open meetings at Few public water places and no place Portable equipment to accommodate more MacGregor Rec to dock on shore recreational and social programs/activities Day walking groups Parking issue at beach events Create exercise room at McKenzie school mobile library and boxes hard to get word out for small Utilize both McKenzie school and the businesses in Shuniah - need venue to MacGregor Rec Centre more during the day get business out ex music classes for senior activities. LRCA educational events at Silver don't have a community hub for social Food bank for residents – potentially share Harbour participation food from community garden* People take water from lake rather add or expand gym to the school (students than using wells use one - seniors and other residents use the other) Need place to do aerobics during the day for 20-30 people. MacGregor Rec not big enough advertize to have volunteers provide social visits to isolated seniors have all faiths in one place have Shuniah focus group to educate associations & presidents - open to public Create fitness classes in morning, afternoon and early evening at MacGregor Rec
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Transportation
Positive Negative Improvement Good Maintenance of roads Need transportation in order to stay in Organized volunteer carpooling for including snow removal home otherwise move into city small fee - call and register Four lane highway improved travel Fuel expensive therefore block Service equivalent to LIFT – bus that into Shuniah by creating two routes appointments together can be reserved to drive people to which also decreased traffic on appointments and go into town and Lakeshore Drive making biking and back once a day (morning and late walking safer afternoon) Rely on Friends and Family to drive LIFT doesn’t come to Shuniah Get reasonable price for taxis or Driving miss daisy – reduced fee for seniors Good road marking Taxis are not affordable Organize UBER – residents provide taxi services for fee – APP Road Shoulders cleared Lack of bus services and public Have place on website to coordinate transportation travel to events Can’t always go to events or activities Shuniah help with subsidies to due to lack of transportation establish business that offers transportation – make stop at bus terminal in city Shuniah should handle road maintenance Coordinate with existing businesses for associations and beach roads or services to provide local grocery pick-up and/or delivery Association roads not up to standards If had own DSAB could provide own transportation ex public van Speeding on beach roads Monitor beach roads for speeding No garage for fixing cars Put in Rumble strips to separate bike lane and vehicles on all roads Lack of lighting on Lakeshore Drive Enforce biking rules (single file) Install lighting in stages Make road shoulder on lakeshore drive wider for bike path Porky’s van - Gerelton
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Outdoor Spaces & Buildings
Positive Negative Improvement Use CN railway often as trail Unaware of trail systems & not Convert CN railroad to paved & maintained advertized or maintained trail (non-motorized) Wildgoose park well maintained Few camping opportunities & renting Create and promote trail map and clearly and plowed in Winter camp expensive mark, upkeep, and advertize trails Conservation areas are well Wildgoose is not maintained well & is Improve, expand, and develop Wildgoose maintained, clean and accessible not wheelchair accessible beach and accessibility to beach Sandy beach at Bay’s End Lack of marina or boat storage Create boat repair & storage Don’t often use outdoor spaces Lack of maintained Lake access points Develop & maintain public lake access points Public washrooms accessible to all Lack of fine dining Create upscale and or casual restaurant Community Garden fantastic No outdoor enclosures in parks Partner with LRCA to improve silver harbor McKenzie Point great asset McKenzie Point not advertized Develop more cross country skiing Lots of great scenery Need more public green spaces Have public bathrooms opened in Winter Lots of trails No public BBQs to use Have gas fed BBQ pits Have a number of good parks, lake Unaware of all the businesses in support and encourage local businesses to access points, boat launches, and Shuniah & all in one small area & now expand to cater to resident’s needs and one ski area by-passed by new highway provide discounts to seniors Landfill close to home Landfill is not well maintained Maintain environmental standards at landfill Public Buildings & most businesses Parking accessibility at MacGregor Rec Encourage McKenzie school to stay open to accessible Centre is an issue for large events the public passed 7pm and on weekend Businesses well integrated into Not all businesses handicap friendly Make MacGregor Rec a hub through community with good location, (ex. Stair at White Cedar pharmacy & upgrades & expansion (ex. crosswalk to customer service, and prices Crystal Beach Restaurant Wildgoose, buy Lodge) McKenzie Inn fully booked for year McKenzie Inn restaurant closed Open McKenzie inn for public use Silver Harbour Boat Launch Municipal office not in Shuniah Move Municipal office to Shuniah Silver Harbour & Wildgoose well Lakeshore variety used to be hub but Alternate LCBO designation between maintained and accessible not since loss of LCBO Lakeshore Variety & Crystal Beach Variety Competition with other things to do Advertize businesses in News & website No indoor athletic club Increase & attract community development Don’t like dogs, walking & biking on Investigate regulations to protect the lake & same shoulder educate people about do’s & don’ts MacGregor Rec and all parks and Create new and ensure existing walk/bike conservation areas under utilized paths are age friendly away from main roads O’Connor Point expensive to enforce Identify areas available for development Few walking/hiking trails Derelict buildings should be removed Remove carpet at MacGregor Rec Centre Landscape Lakeshore drive by removing dead trees and sell lumber Create another public beach Promote parks & conversation areas ID public land available for public use ensure new & existing stairs meet safety standards Create exercise club with membership option
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Respect & Social Inclusion
Positive Negative Improvement Helpful neighbours Extremely bad encounter with one Get another enforcement officer as person when first arrived there are lots of incidents Municipal staff friendly & helpful Dogs off leash and being on property Increase communication Friendly vocal people lack of activities in winter vs. tons of Put communication specific to seniors activities in summer out so feel included good sense of community Feel patronized when referred to as Make wording inclusive to avoid singling aging/older/senior out senior group Good by-law enforcement associations very noisy - neighbours and senior bump sticker at landfill - get 2 sets of rules assistance provided by attendant Can address problem if needed and don’t feel respected driving at times project lifesaver for at risk persons problem fixed quickly when people get to close or cut you off People waving when pass on roads don't know neighbours Fire/OPP/Roads crew are great Communication often by word of mouth Younger people more respectful than in Thunder Bay The process of asking residents input for age-friendly initiative
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Housing
Positive Negative Improvement Currently able to maintain Will need help maintaining home and yard Notify residents of grants & subsidies for stair home in future lift, home improvements etc. Desire to age-in-place Need support and care provider to remain Create seniors housing complex with in Shuniah amenities, pool & lack access Built home to age (1 level - Will need modifications to home in future Look into supported independent living prepared to make changes) (ex. Stair lift) Able to get to lake from Not close to services (ex. Groceries, Retirement home in Shuniah home restaurants, maintenance businesses) High property value and High cost of home & lack of subsidized Do things that have least impact on lifestyle return on investment housing Large property & country Power outages poorly timed and then Amend by-law to allow people to produce own living but still close to city without bathroom facilities agriculture Ability to produce own Nowhere to build on water and very Create list of endorsed service providers agriculture expensive to buy which is biggest verified with background checks available to attraction to move to Shuniah residents (ex. trash disposal, housekeeping/maintenance etc.) – can recruit youth group too Low taxes People on Highway feel entitled to lake Seek someone to provide security service in access Shuniah – expensive for security company to do home checks Nanny suites/caregiver Permanent nanny flats not allowed – Revised by-law to allow for permanent nanny suites allowed become too cold in Winter flats so with permanent electricity, water, sewage, and hydro Seasonal pay taxes twice with no allow for multiple homes on one large lot to additional services. be close to caregivers Some older homes are not up to code Obtain grant to create group home/assisted living where multiple people live in one home with a hired nurse - Lakeview Lodge Concern about well water (ex. number of Facilitate/expedite service businesses in wells/acres) Shuniah ex. Garbage collection Older adults move out of community due Promote & educate about water testing at to lack of health care, transportation, and municipal office and make it available to senior housing (nursing/retirement home) residents at subsidize cost Isolation in home Convert away from natural gas Cost of hydro Negotiate with Thunder Bay Hydro to extend to all Shuniah residents No snow removal for private driveways Provide list of support programs and businesses that provide products that one would need as you age ex. Lift for stairs, walk in bath tubs
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Civic Participation & Employment
Positive Negative Improvement Volunteers in campers associations and Not informed of volunteer or paid Advertise volunteer opportunities and in Thunder Bay opportunities or what is entailed what would be required of people more in Shuniah News and Ads informal neighbor/friendship Lack of employment and volunteer Create list of volunteer and volunteering along beach communities opportunities employable people some employment and volunteer Physical limitations prevent me from Create jobs with economic opportunities helping development not interested in paid opportunities Distance from town makes it harder Opportunities for driving people, to work and or volunteer house cleaning, and phone check ups volunteering with community gardens Lack of interest in volunteer need consistent internet service to be opportunities able to work from home No time to volunteer utilize residents skills and invite them to volunteer get big billboard (50ft high) that is solar powered to advertize opportunities
Appendix 3: References
Statistic Canada. (2012). Retrieved from: www.statcan.gc.ca
Willison, Dr. Kevin. (January, 26, 2016). Forums on Interdisciplinary Gerontology: Speaker Series: Developing Age-Friendly Communities: A World Health Organization Initiative [Presentation]. Lakehead University.
World Health Organization. (2007). Global age-friendly cities: a guide. Geneva. World Health Organization
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THE CORPORATION OF THE MUNICIPALITY OF SHUNIAH MINUTES OF THE SHUNIAH HEALTH & SAFETY COMMITTEE HELD February 24, 2016 9:00 AM AT FIRE HALL #1
Present: Craig Baumann, Manager of Operations - Chair Volker Daberer, Grader & Machine Operator – Co-Chair Kristy Hintz, Accounts Payable - Secretary Blair Arthur, Fire Chief John Ayearst, Volunteer Fire Fighter Larry Margarit, Volunteer Fire Fighter
1. Call to Order The meeting was called to order at 9:11 a.m.
2. Approval of Agenda The agenda was amended to add; 4 j) Alarm system at MacGregor Recreation Centre; 4 k) Fire Fighter Guidance Notes; 5 a) WHIMIS inventory; 5 b) 2016 signed Health and Safety Policy; 5 c) Ontario Health & Safety Act books
m/s/c Mr. Margarit /Mr. Ayearst
3. Minutes of Previous Meeting The minutes of May 13, 2015 were circulated, approved and signed.
m/s/c Mr. Margarit /Ms. Hintz
4. Business Arising from the Minutes a) First Aid recertification was completed by Volker Daberer, Rod Arthur and Kristy Hintz.
b) The Manager of Operations advised the floor plan at the MacGregor Recreation Centre will be done soon. He will inform the Fire Chief once it is completed.
c) The Administration Office’s new layout floor plan is now part of the Health and Safety Manual.
d) All departments of the Municipality will now be using the same Health & Safety Inspection Forms. Together with the yellow punch tags will ensure the different areas were inspected and by whom. Ms. Hintz will email the new form to the departments and make photocopies for the Roads Department to begin using promptly.
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MINUTES Page 2 of 3
e) The Bluetooth has been installed at Ms. Hintz’s desk and has been reported as working well.
f) The Roads and Fire Departments use online modules for WHIMIS training. The Manager of Operations will obtain the new WHIMIS modules with the Fire Chief’s assistance for upcoming training. He will also discuss a schedule for training the Administration Office staff with the CAO.
g) The Fire Chief will call Bay Lock about adding Carbon Monoxide detection to the hardwire with the fire detection at the Administration Office. Bay Lock also includes shelf life inspection with their hardwired alarms.
h) Ms. Hintz informed the group that the Forum North conference in November 2015 was very informative and interesting.
i) Annual cleaning of the MacGregor Rec Centre will fall under building maintenance.
j) The intrusion alarm at the MacGregor Rec Centre has been disabled. The Manager of Operations will review training for staff regarding the policies and procedures involved with the alarm maintenance.
The Fire Chief and Manager of Operations will discuss with the CAO the possibility of installing Defibrillators at the Administration Office and the Shop.
k) Fire Fighter Guidance Notes must be updated this year. The Fire Chief will see to ensuring its completion.
5. New Business a) WHIMIS has now added new elements resulting in new standardized Safety Data Sheets (SDSs) formerly called MSDSs. The new SDSs must be completed in the near future. The members of the Joint Health and Safety Committee will distribute the work to ensure the forms at the different departments are completed by the required date.
b) Ms. Hintz will send out the 2016 signed copy of the Health and Safety Policy to post at the different departments.
c) The Fire Chief will look to obtaining new books of the Ontario Health and Safety Act for the different departments.
6. Health and Safety Inspections, Improvements and Concerns Because ‘9’ needs to be dialed first when calling 911 at the Administration Office, the Fire Chief will get stickers notifying customers and staff to dial ‘9’ before dialing 911.
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7. Correspondence
8. Next Meeting The next meeting is scheduled for June 1, 2016 at Fire Hall #1 for 9:00 am.
9. Adjournment The Chair adjourned the meeting at 10:34 am.
CONFIRMED AND ADOPTED THIS DAY OF , 2016
______Chair
______Co-Chair
Page 74 of 158 Municipality of Shuniah - Minutes of Tender Opening Amethyst Harbour Road Asphalt Rehabilitation Project Opened August 30, 2016 at 2:15 pm At the Municipal Office, 420 Leslie Avenue
Present: Craig Baumann, Manager of Operations - Chair Fiona Buchan, Planning Assistant Kristy Hintz, Accounts Payable
The Chair opened the meeting and announced that the following tenders were submitted to the Manager of Operations for the Amethyst Harbour Road Asphalt Rehabilitation Project.
The following resolutions were passed:
Resolution No. 54/16 Moved by: Fiona Buchan Seconded by: Kristy Hintz THAT the Tender Opening Committee does now come to order at 2:15 pm and is declared open to the public. CARRIED
The tenders were opened and announced by the Chair.
Resolution No. 55/16 Moved by: Fiona Buchan Seconded by: Kristy Hintz THAT the following tenders submitted to the Manager of Operations for the Amethyst Harbour Road Asphalt Rehabilitation Project are hereby received:
AND FURTHER THAT the following results be forwarded to the Administration for review and subsequent disposition. NAME AMOUNT HST 1) Taranis Contracting Group $109,862.50 extra 2) Pioneer Construction $135,880.00 extra 3) Bruno’s Contracting $ 98,625.00 extra
CARRIED
The Chair informed those present that he would review the results and bring forth a recommendation to Council for the September 1, 2016 special meeting.
Resolution No. 56/16 Moved by: Fiona Buchan Seconded by: Kristy Hintz THAT the Tender Opening Committee does hereby adjourn at 2:23 pm.
CARRIED
Received by Council under Resolution No. ______
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Page 75 of 158 Municipality of Shuniah - Minutes of Tender Opening Supply and Delivery of Granular ‘M’ Gravel; Detailed Visual Bridge Inspections; Repair and Re-shingle the Salt/Sand Dome Roof Opened September 8, 2016 at 2:15 pm At the Municipal Office, 420 Leslie Avenue
Present: Craig Baumann, Manager of Operations - Chair Fiona Buchan, Planning Assistant Kristy Hintz, Accounts Payable
The Chair opened the meeting and announced that the following tenders were submitted to the Manager of Operations for: the supply and delivery of granular ‘M’ gravel; detailed visual bridge inspections; repair and re-shingle the salt/sand dome roof.
The following resolutions were passed:
Resolution No. 57/16 Moved by: Fiona Buchan Seconded by: Kristy Hintz THAT the Tender Opening Committee does now come to order at 2:16 pm and is declared open to the public. CARRIED
The tenders were opened and announced by the Chair.
Resolution No. 58/16 Moved by: Fiona Buchan Seconded by: Kristy Hintz THAT the following tenders submitted to the Manager of Operations for granular ‘M’ gravel supply and delivery are hereby received:
AND FURTHER THAT the following results be forwarded to the Administration for review and subsequent disposition. NAME AMOUNT HST 1) Bruno’s Contracting $57,680.00 extra
CARRIED
Resolution No. 59/16 Moved by: Fiona Buchan Seconded by: Kristy Hintz THAT the following tenders submitted to the Manager of Operations for detailed visual bridge inspections are hereby received:
AND FURTHER THAT the following results be forwarded to the Administration for review and subsequent disposition. NAME AMOUNT HST 1) KGS Group $4,950.00 extra 2) JML Engineering $4,700.00 extra 3) WSP Group $4,193.00 extra
CARRIED Page 1 of 2
Page 76 of 158 Resolution No. 60/16 Moved by: Fiona Buchan Seconded by: Kristy Hintz THAT the following tenders submitted to the Manager of Operations to repair and re- shingle the Salt/Sand Dome roof are hereby received:
AND FURTHER THAT the following results be forwarded to the Administration for review and subsequent disposition. NAME AMOUNT HST 1) Triad Contracting $43,798.80 included 2) Strasser & Lang $47,250.95 included 3) John Buckley Roofing $49,155.00 included 4) Van Pelt Construction $85,337.60 included 5) Dyksta Knight Roofing $39,311.57 included
CARRIED
The Chair informed those present that he would review the results and bring forth a recommendation to Council for the September 12, 2016 special meeting.
Resolution No. 61/16 Moved by: Fiona Buchan Seconded by: Kristy Hintz THAT the Tender Opening Committee does hereby adjourn at 2:33 pm.
CARRIED
Received by Council under Resolution No. ______
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Shuniah Planning ADMINISTRATIVE REPORT -Zoning Amendment 2016- Z 5/16
SUBJECT: APPLICATION FOR Zoning Amendment David Weatherston
TO: Council Paul Greenwood, CAO
MEETING: October 11, 2016
FILE: Z5/16 ROLL NO.: 6-05355
Recommendation: THAT Council hereby receives the report regarding the application for a site specific zoning amendment No. Z 5/16 AND FURTHER THAT the Clerk is hereby directed to set a Public meeting as prescribed by the Planning Act.
-Request- Mr.Weatherston is requesting a site specific by-law to allow for a sauna to be located in the required front yard, 53 feet from the shoreline.
-Background- Mr. Weatherston purchased his shoreline road allowance at 343 West Loon earlier this year and is now requesting to construct a sauna in the front yard as indicated on the enclosed sketch. Both abutting neighbours have submitted letters in support of Mr. Weatherston's request and each of the abutting neighbours also have structures in their front yards. The neighbour on the Lot 24 applied for and received a site specific by-law to allow for a sauna in their front yard 2 years ago. The owners of lot 26 have an existing sauna in their front yard.
-Policy- The property is designated Shoreline Residential in the OP and Zoning By-law. Sections pertinent to this Zoning Amendment: Section 4.6.5 indicates that no accessory building shall be located in front of the main building.
-Submitted by- Nadene Hunley, Clerk/ Manager of Planning -Dated- Wednesday, 14 September 2016 Attahcments- Google Earth image
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2.. 5//0 Municipality of Shuniah Application to Amend the Zoning By-law Under Section 34 of the Planning Act
Date of Application J'UNe·':J/L) ~D J(,, 1. APPLICANT INFORMATION:
MailingAddress: JLJJ WES 'T LoorJ ))f(IU£3-
City S If Cl N I A If
Telephone Number -
Cell Phone: ]
Applicant/Agent: ______-----=---:--:----:-:---:----:---:---~~~------owner's Authorization is required if Applicant is not the owner- see Page 6 Mailing Address: ______
City Prov Postal Code ------
Telephone Number______Fax Number------Cell Phone: ------Email: ------2. If know, the names and addresses of the holders of any mortgages, charges or other encumbrances, in respect to the subject land
3. LOCATION OF PROPERTY
Property Roll Number- 58-28- f) A 0-- OOfO- o E; 3!:£- oo D 0 (obtained from tax bill or assessment notice)
,C:::_<:l!!!P.!~!~ _t_~~~pp~_c::<~!?!~~~~------;; -r ·---~____ -_-_-_-__ _.._· _-_-_-_____ ·_·_-_··_-_: -___ -___--- __.. _- __ -__ ·_·_·_·_-__ :·_·_·_·_-__ -_-__ ·_·_·_-__ -__... _-_... _._ -__ __ -__ ·_·__ - __·_--- __ ·_-____-- __ -_-___ -_-__- ____· _·_·_-__-_-_ -_.._- ___ --___ -_-___.. _ -_ -_1,,,,_ l -~~~~:t~r~~~~~~- ~~ : S(!_,f ------······ ~~~(~!_~-~:____ ~:?__ - - - , House#andRoadName ·- J 'fJ iJE.fT ~DDIJ ])~IUE l
1 >· ~:~~-f~:;~~~~ ~~-~· :: ·~~--~-=~~~: - --~ - ~~~:~~~~~-~~:~· ·~~--~- ••- -:-:~~~: --:~·~- ·- ·-~-:_-_-_-_:_._..:___-_- __ -_-_._._-_--__ -_-_-_· ·-~------~- : -_· _-_l__ _ _-_· _-_-_._.. _ _._.. .__. _:_._ f-·-·--·---·-·-·-----·- ---·----··------·--·--·------·----·------·-·-·-··------·--·------·----·---1 ...... - ...... __ ...... ______-- - -- Geographic Township: MacGregor D McTavish~
...... ~---· -···-··--····--· · ····--· ····------~----·-···· ·········-····------·--·-· · ·-·------·- - ---····---- ·- ······- -·--······--········--·----·--·------·-······-··--·-·-·······---·-----·--·--·-··-··········------·······--·-··-·····--···------·--·--'
Page 80 of 158 4. DESCRIPTION OF ACCESS TO SUBJECT LAND
Provincial Highway ~ j Other Public Road or Right of Way D Municipal Road i) maintained all year .fRJ ii) Maintained Seasonal D ByWater D If by water only, the parking and docking facilities used or to be used and the approximate distance of these facilities form the subject land and the nearest public road
5. ENVIRONMENTAL MATTERS (check as applicable)
Does the Owner own Adjoining Property? D Yes If Yes please describe in detail:~~~~~~~~~~~~~~~~~~~~~~~~~~ Is there any reason to believe that the site may be environmentally contaminated? DYes 9( No ~Yes pleasedescribeindetail:~~~~~~~~~~~~~~~~~~~~~~~~~~~
Has an industrial or commercial use been on or adjacent to the property? DYes~ No lfYes please describe in detail:~~~~~~~~~~~~~~~~~~~~~~~~~~ Has lot grading been changed by adding or removing earth or other material: DYes~ No Has the Ministry of the Environment or any other agency formally or informally advised the owners that the property is or may be contaminated? DYes~- No If Yes please describe in detail:~~~~~~~~~~~~~~~~~~~~~~~~~~ (If you answered Yes to the any of the questions related to possible contamination of the site a previous use inventory, showing all former uses of the subject property, or if appropriate, the adjacent property, is required and must be submitted with this application)
6. LOT DIMENSIONS (in metric units)
. . [ _ ~r~-~~:~=: --~-t·F_"!_!_"!_~ _ l_~=~t~: - _j ~:~~_}!:_!_'-~~!_ J~~=:_: 31_~]7•__ ~~'{ ------7. EXISTING USE OF THE SUBJECT LAND:
Zoning S8j,{EL ; .NE Official Plan Designation 5'1/o,t?F j,;;JE 6 4 ,:J:> E ;-Jrl/1 L Je &S!J)£)1) 71.1 L 8. Describe how the proposed amendment conforms with the intent of the Official Plan.
9. PROPOSED USE OF THE SUBJECT LAND:
Zoning /?Es 11>/?N ·r lift- Official Plan Designation ~~~~~~~~~~~~--
• Municipality of Shuniah Page 2 of 7
Application to Amend the Zoning By-law
Page 81 of 158 bJEATJiEe!'laW
1'0. Reason for the rezoning request
11. If the subject land is within an area where the municipality has pre-determined minimum and maximum density requirements or the minimum and maximum height requirements, a statement of these requirements. YE-t- A ooJJ ~ AleE
12. If the application is to implement an alteration to the boundary of an area of settlement or to implement a new area of settlement, details of the official plan or official plan amendment that deals with the matter.
13. If the application is to remove land from an area of employment, details of the official or official plan amendment that deals with the matter. ).)()
14. If the subject land is within are area were zoning with conditions may apply, an explanation of how the application conforms to the official plan policies relating to zoning with conditions.
The date any existing buildings or structures of the subject land were constructed ------
The length of time that the existing uses of the subject land have been continued------
16. Describe what type of sewage disposal system will be provided to the subject land
• Municipality of Shuniah Page 3 of 7
Application to Amend the Zoning By-Jaw
Page 82 of 158 If the proposed amendment would permit development on a privately owned and op'erated individual or communal septic system and more than 4500 litres of effluent would be procure per day as a result of the development being completed, a serving options report and a hydrogeological report is required.
17. Describe how water will be provided to the subject land »/4 18. How, in your view, will the proposal fit in the existing land uses in the area?
19. Describe in detail how the application conforms with the intent of the Official Plan:
20. Is the proposed amendment consistent with the Provincial Policy Statements issued under subsection ·3(1) ofAJ/4 the Planning Act? 21. If the subject land is within an area where zoning with conditions may apply, an explanation of how the application conforms to the official plan policies relating to zoning with conditions: It)() ;
22. Is the subject land within an area of land designRt d under any provincial plan or plans? YesD No ' If yes, does the application conform to, or does not conflict with, the applicable provincial plan or plans?
23. DESCRIPTION OF EXISTING USE BUILDINGS OR STRUCTURES, USE ie. Recreational, permanent dwelling, commercial shop
or Vacant Land) D
• Municipality of Shuniah Page 4 of 7
Application to Amend the Zoning By-law
Page 83 of 158 Dimensions of the main building/dwelling (in metric units) Number of storeys A- Height Gross Floor Area ______
Number of Parking Spaces ____ Indoor ______Outdoor ------Number of Loading Spaces Ho~sd ----- Description of accessory buildings and use ______
: ;
!.. __ ,,,,,,,.,,, ______------!
24. DESCRIPTION OF PROPOSED USE BUILDINGS OR STRUCTURES, USE ie. Recreational, permanent dwelling, commercial shop
Dimensions of proposed IR r · ~ building/dwelling (in metric units) Number of storeys Height Gross Floor Area ______
Number of Parking Spaces ____ Indoor ______Outdoor ------J'/tLI;v.!l Number of Loading Spaces ____ Description of proposed accessory buildings and use______
25. DESCRIBE THE GENERAL TOPOGRAPHY AND ANY SPECIAL CHARACTERISTICS THAT MAY AFFECT DEVELOPMENT (ravines, rocks, marshlands)
26. DESCRIBE THE STORM DRAINAGE
27. CURRENT APPLICATIONS
Is the subject land currently the subject of a proposed D Official Plan Amendment D Consent or D Minor Variance
If yes, and if known, specify the file number and status of the application ______@
e Municipality of Shuniah Page 5 of7 Application to Amend the Zoning By-Jaw
Page 84 of 158 28. SKETCH REQUIRED (in metric units)
D The boundaries and dimensions of the subject land D the setback from the front lot line, rear lot line and side lot lines, the height of the building or structure and its dimensions or floor area. (show locations of buildings/structures on adjoining properties) D the location, size and type of all excising and proposed buildings and structures on the subject land, indicating their distance form the front lot line, rear lot line, rear lot line and side lot lines. D the approximate location of all natural and artificial features (for example, buildings railways, roads, watercourses, drainage ditches, banks of rivers or streams, wetlands, wooded areas, wells and septic tanks) that, (i) are located on the subject land and on land that is adjacent to it, and (ii) in the applicant's opinion, may affect the application. D the current uses of land that is adjacent to the subject land; D the location, width and name of any roads within or abutting the subject land, indicating whether it is an unopened road allowances, a public travelled road, a private road or right of way D if access to the subject land will be by water only, the location of the parking and docking facilities to be used D the location and nature of any easement affecting the subject land.
The application fee is $500.00 (plus any external costs such as a planning reports, if required, to a inclusive maximum of $1,000.00)
Declaration
Nadene Hunley, Clerk MUNICIPALITY OF SHUNIAH this day of "Commissioner for taking Affidavits"
Note: The information in this application and all other information, studies, reports and comments received relative to the processing of this application is collected for the purpose of creating a record that is available to the general public.
~--M_u_m_·c,_pa_u_·~_o_f_Sh_u_m_ah______P_a_ge_6_o_f7 ~· Application to Amend the Zoning By-law
Page 85 of 158 WEII7HEI LoT . "'~ LoT ~ S"" Jo' ______.,. ____ - ~ -- -- J------t- -- -- ...... l 1!! ~ ~------~------ I 1 -- ~- - r~' SAUWA I io 'x ~~· ~s~ r---' ~ -·· ])f\ V£ jftNNft , ------{A) E ATil£ ,RST15 j) 3 tj J WEsT L. ootJ•l> '------LOON ..______..-----.- L fii FIRE DEPARTMENT REPORT File: Fire Department Report —BA-04-10-16 To: Paul Greenwood, CAO From: Blair Arthur, Fire Chief/CEMC Fire Fighter Applications Three applications for the fire department has been received in September, Mr. Cameron Mcwhiter, Mr. Kurtis Jung and Mr. Cale Lesson all expressed great interest and have attended many meetings & training sessions. I recommend that we accept her applications for firefighter. (Resolution) Conferences & Seminars Requesting approval for Fire Chief Blair Arthur to attend the Ontario Assocation Property Standard Officers Chapter Meeting in Fort Frances Sept 29”‘ & 30"‘ 2016 (Resolution) The Essentials of Municipal Fire Protection & Emergency Management Course is again being offered Oct 5”‘ 2016 for any Municipal Council or staff that missed in April. Emergency management Annual Table Top Exercise is planned for Nov 2”” 2016 at the municipal office. Not enough staff and Council attended the joint training in Oliver Paipoonge June 22”“ for us to be compliant. All of council and the emergency management control group are invited to participate. This exercise & training will meet our annual requirements for OFMEM. Correspondence The draft Tiered Response Agreement was received March 10”‘from the City of Thunder Bay and has been reviewed. I have provided some comments and recommended some changes to Superior North EMS Chief Wayne Gates before council approval, the document remains with SNEMS and waiting for its return. Paul Greenwood, CAO has requesedt some information about Fire Dept. Stats in 2014, 2015 & 2016. I have attached a breif summary for your review of 2014 & 2015. Our report for 2016 will not be avalble u ‘I early 2017 for this year but this to date we have 93 responsces. Respectfully Submitted, Blair Arthur Fire Chief Page 87 of 158 emailed to: [email protected];?rechief@shuniah?re.com;; The Of?cc of the 2014 Standard Incident Report Verification Fire Marshal It is important that OFMEM has ALL of the 2014 SIR reports for your department. Please review the following reports. 1. Last report received: shows the date of the last report on line for 2014. Please ?le late reports as soon as possible. The following reports willshow totals only for the calls ?led up to the date of this report: 20-Aug-2015 2. The Emergency Call Summary shows the total reports received by OFMEM as ofthe date of this report, 3. Total Emergency Response into other Municipalities shows total calls by the department into neighbouring municipalities. 4. The Monthly Summary section shows the total ?re and non-?re reports received by month. 5. The Exposure Fires section shows ?res where the department reported exposure ?res and notes where reports are missing. 6. The Injuries and Rescues section shows the total injuries and rescues reported and the number of full Injury reports filed. 7. The NO LOSS OUTDOOR fire section lists incidents that do not meet the criteria forthis response type and must be revised. For a full LISTING OF ALL FIRE CALLS: email your request to [email protected] with your FDID in the subject line. PLEASE VERIFYAND CONFIRM WITHTHE OFMEM: Ifthe information shown in these reports is correct, please confirm by e-mail that no revisions are required ([email protected]). Include your FDIDin the subject line. If revisions are required please file these changes as soon as possible by resubmitting the SIR report(s). 5828 00 Shuniah Emergency Services Last report received for 2014 . 29_Dec_2o14 Please ensure OFMEM has all of the your SIR reports for emergency incidents in 2014. |n'u _ _ (see J W reDort, Fatalities not shown in report) Injuries reported Emergency Call Summary Response Type Total calls CIV FF Estimated loss 2014 Totals 118 0 0 $144,941 Fireresponse ...... 6...... 5%...... $14:4...94.1...... Loss reported(inc|udes injuries/fatalities) STRUCTURE 3 3% 0 0 $120,941 VEHICLE 2 2% 0 0 $24,000 No loss or injury reported STRUCTURE 1 1% O 0 $0 Fire.r.es.p.o.nse. -..o.ut.do.o.r.noloss ...... 12...... 1.O‘.’z.=...... Non?re call...... 1.00.. ...85%...... 150...... Burning (controlled) 3 3% 0 0 $0 C0 False calls 1 1% 0 0 $0 False ?re calls 6 5% O 0 $0 Medicallresuscitator call 27 23% O 0 $0 Other response 34 29% 0 0 $0 Overpressure rupturelexplosion (no fire) 1 1% 0 0 $0 Pre fire conditionslno fire 4 3% 0 0 $0 Public Hazard 1 1% 0 0 $0 Rescue 23 19% 0 0 $0 Total Emergency responses into other Municipalities (included in Emergency Call Summary) If there are no totals listed, there are no reports of emergency responses into otherlneighbouring municipalities Municipality Total calls \lote: in most OFMEM reports Exposure ?res are reported as additional ?res, Ifyour data system includes all page 1 OH Page 88 of 158 e.mai|edto; [email protected];?rec|'iief@shuniah?rercom;: The Office ofthc 2014 Standard Incident Report Verification Fire Marshal Monthly summary Of reports filed ’ Loss ?re: ?re with injury‘fatality or $ loss reported. No Loss ?re: no rnjury, no fatality and no $ loss reported Loss or no|oss* Totals: Incidents Iniuries reported Est $ Loss January Non ?re call February Fire response NoLoss 1 0 $0 Non ?re call 1 0 $0 March Non ?re call 7 0 $0 April Fire response — outdoor no loss NoLoss 1 0 Non ?re call 7 0 $0 May Fire response - outdoor no loss NoLoss 5 0 Non ?re call 8 0 $0 June Fire response Loss 3 0 $49,941 Fire response - outdoor no loss NoLoss 2 0 Non ?re call 9 0 $0 July Fire response Loss 1 0 $15,000 Non ?re call 16 0 $0 August Non ?re call 14 0 $0 September Fire response — outdoor no loss NoLoss 2 0 Non ?re call 9 0 $0 October Fire response Loss 1 0 $80,000 Fire response — outdoor no loss NoLoss 2 0 Non ?re call 9 0 $0 November Non ?re call 4 0 $0 December Non ?re call 8 0 $0 ?ote: in most OFMEM reports Exposure ?res are reported as additional ?res. Ifyour data system inciudes all page2 0M Page 89 of 158 e-mailed to: [email protected];?rechief@shuniah?re.com;. The Of?uc ofthc 2015 Standard Incident Report Verification Fire Marshal It is important that OFMEM has ALL of the 2015 SIR reports for your department. Please review the following reports. 1. Last report received: shows the date of the last report on line for 2015. Please ?le late re oneas soon as ossible. The following reports will show totals only for the calls ?led up to the date of this report: 2—Jun—2018 2. The Emergency Call Summary shows the total reports received by OFMEM as of the date of this report. 3. Total Emergency Response into other Municipalities shows total calls by the department into neighbouring municipalities. 4. The Monthly Summary section shows the total ?re and non—?rereports received by month. 5. The Exposure Fires section shows ?res where the department reported exposure ?res and notes where reports are missing. 6. The Injuries and Rescues section shows the total injuries and rescues reported and the number of full Injury reports ?led. 7. The NO LOSS OUTDOOR fire section lists incidents that do not meet the criteria for this response type and must be revised. For a full LISTING OF ALL FIRE CALLS: e—mai| your request to [email protected] with your FDID in the subject line. PLEASE VERIFYAND CONFIRM WITH THE OFMEM: If the information shown in these reports is correct, please confirm by e-mail that no revisions are required ([email protected]). Include your FDIDin the subject line. If revisions are required please file these changes as soon as possible by resubmitting the SIR repor-t(s). 5828 00 Shuniah Emergency Services Last report received for 2015 : 2o_Dec_2015 Please ensure OFM has all of the your SIR reports for emerqencv incidents in 2015. Injuries reported (see Injury report, Fatalities not shown in this report) Emergencx can summam Response Type Total calls CIV FF Estimated loss 2015 Totals 131 0 0 $205,000 Fire, response , , , , , , _ , , , , , , , , , _ _ ,,,3% . . , , _ , , _ _ _ _ _ ..$20,5,.,0,0,0 ...... 4...... , . . . . ,,,,,,,, ._ Loss reported(includes injuries/fatalities) STRUCTURE 3 2% 0 0 $165,000 VEHICLE 1 1% O 0 $40,000 Fire, res.p,o.nse-,,o,utdo.or n<.>,|.o.s.s. , , , , , , , , .21., ,...... 76% , , ...... , , , . , , , . , ...... Ns2nf.ire.cai|. . . , , , , , , , ...... ,106,, ..<37.‘.V.»...... $.0...... ,., Burning (controlled) 3 2% O 0 $0 CO False calls 1 1% 0 0 $0 False ?re calls 2 2% O 0 $0 Medicallresuscitator call 14 11% 0 0 $0 Other response 48 37% 0 0 $0 Pre fire conditionslno fire 4 3% 0 0 $0 Public Hazard 4 3% O 0 $0 Rescue 30 23% O 0 $0 Total Emergency responses into other Municipalities (included in Emergency Call Summary) If there are no totals listed, there are no reports of emergency responses into other/neighbouring municipalities. Municipality Total calls xlotetIn most OFM reports Exposure ?res are reported as additional ?res. If your data system includes all Page 1 of4 Cfk _. ....-...... -., .....-.t..-...... n..... 4 ...... i.... -55.-.. ...:n ma... ax..- f\El\Il ;..;,..i ms...‘ :...... r...... If». Page 90 of 158 e-mailed to: iirechIef@shuniahiorg;?rechief@shuniah?reicom;; The Office of the 2015 Standard Incident Report Verification Fire Marshal Monthly summary of reports filed ‘ Loss ?re: ?re with injury, fataiity or 55loss reported. No Loss ?re: no injury. no fatality and no $ loss. Fire or non ?re response Loss or noloss* Totals: Incidents Iniuriesreported Est $ Loss January Non ?re call V V L39 February Fire response - outdoor no loss NoLoss 3 Non ?re call 4 Fire response Loss 2 Fire response — outdoor no ioss NoLoss 4 Non ?re call 13 Fire response » outdoor no loss NoLoss 3 Non ?re call 14 Fire response - outdoor no loss Non ?r Cali Septemrberr Fire response $100,000 Non ?re call $0 Ootober Fire response Loss 1 $25,000 Non ?re call November Fire response — outdoor no loss NoLoss 2 Non ?re call 12 December Fire response - outdoor no loss NoLoss 4 Non ?re call 7 xlote:In most OFM reports Exposure ?res are reported as additional ?res. if your data system includes all Page 2 of 4 ...... E... .. 4 ...._...... -...... - ..-...... __i...... u-...... ,.:n _4:u... 1...... u... r\|:I.A A..a..: i-...... c... __..... Page 91 of 158 O.P.P. Annual Billing Statement Shuniah M Estimated cost for the period January 1 to December 31, 2017 Please see the accompanying 2017 Municipal Policing Billing General Information summary for additional information. Cost per Property Total Cost $ $ Base Service Property Counts Household 2,195 Commercial and Industrial 67 Total Properties 2,262 $191.84 433,942 Calls for Service (see summaries) Total all municipalities $148,109,469 Municipal portion 0.0930% 60.88 137,716 Overtime (see notes) 5.71 12,920 Contract Enhancements (pre-2015) (see summary) 69.84 157,987 Court Security (see summary) - - Prisoner Transportation (per property cost) 2.30 5,203 Accommodation/Cleaning Services (per property cost) 4.86 10,993 Total Estimated Billing for 2017 335.44 758,761 Year over Year Estimated Variance (estimate for the year is not subject to a phase-in adjustment) 2016 Estimated Billing Cost per Property 325.61 2017 Estimated Billing Cost per Property 335.44 Cost per Property Variance (Increase) 9.83 2017 Monthly Billing Amount 63,230 Note: The 2017 Municipal Policing Billing General Information document accompanying this billing provides additional information regarding municipal policing costs and the 2017 OPP municipal policing cost recovery. It includes details regarding the 2015 municipal policing cost reconciliation and the 2017 court security grant allocation. The document will be made available online at OPP.ca for future reference. OPP Billing Statement 1 of 12 Page 92 of 158 OPP Billing Statement 2 of 12 Page 93 of 158 OPP TOTAL BASE SERVICES AND CALLS FOR SERVICE COST SUMMARY For the Period January 01 to December 31, 2017 Total Base Services Salaries and Benefits and Base Calls for Base Calls for Service Services Service Uniform Members Note 1 FTE % $/FTE $ $ $ Inspector ...... 24.67. . . . 100.0 151,777 3,744,339 3,744,339 - Staff Sergeant-Detachment Commander ...... 13.62 ...... 100.0 ...... 136,871 1,864,183 1,864,183 - Staff Sergeant ...... 28.71 . . . . . 100.0 127,184 3,651,453 3,651,453 - Sergeant ...... 224.84 ...... 57.9 115,055 25,868,966 14,977,860 10,891,106 Constables ...... 1,867.96 ...... 57.9 97,350 181,845,906 105,288,893 76,557,014 Part Time Constables...... 6.01 57.9 77,449 465,468 269,523 195,946 Total Uniform Salaries 2,165.81 100,397 217,440,315 129,796,249 87,644,066 Contractual Payout (Vacation & Statutory Holidays) ...... 4,290...... 9,265,542 5,485,752 3,779,790 Shift Premium ...... 765...... 1,605,590 929,636 675,954 Benefits (Full-time 26.90%, Insp. 23.26%, Part-time 16.94%) ...... 58,308,790 34,752,053 23,556,737 Total Uniform Salaries & Benefits 132,339 286,620,237 170,963,689 115,656,548 Detachment Civilian Members Note 1 Court Officer...... 14.93 ...... 57.9 . . . . 64,876 968,599 560,529 408,070 Detachment Administrative Clerk...... 172.20 ...... 57.9...... 63,190. . . . 10,881,318 6,300,043 4,581,275 Detachment Clerk Typist ...... 0.21 57.9 55,974 11,755 6,717 5,038 Detachment Operations Clerk ...... 1.16 57.9 60,650 70,354 40,636 29,719 Crime Stopper ...... 0.60 57.9 58,489 35,093 20,471 14,622 Total Detachment Civilian Salaries 189.10 11,967,119 6,928,395 5,038,723 Benefits (25.92% of Salaries) ...... 3,101,877 1,795,840 1,306,037 Total Detachment Civilian Salaries & Benefits 79,688 15,068,996 8,724,235 6,344,761 Support Staff (Salaries and Benefits) Note 2 Communication Operators ...... 6,020 13,038,176 7,718,904 5,319,272 Prisoner Guards ...... 1,535 . . . 3,324,518 1,968,192 1,356,326 Office Automation Support ...... 534. . 1,156,543 684,700 471,842 Telephone Support ...... 120 259,897 153,865 106,032 Operational Support ...... 4,254 9,213,356 5,454,521 3,758,834 Total Support Staff Salaries and Benefits Costs 26,992,490 15,980,183 11,012,307 Total Salaries & Benefits 328,681,723 195,668,108 133,013,615 Other Direct Operating Expenses Note 2 Communication Center...... 223 ...... 482,976 285,933 197,043 Operational Support ...... 758...... 1,641,684 971,915 669,769 RHQ Municipal Support ...... 2,290...... 4,959,705 2,936,261 2,023,444 Vehicle Usage ...... 7,896...... 17,101,236 . . 10,124,330 6,976,906 Telephone ...... 1,228...... 2,659,615 1,574,554 1,085,061 Detachment Supplies ...... 503...... 1,089,402 644,952 444,451 Uniform & Equipment ...... 1,735 ...... 3,768,108 2,230,672 1,537,436 Mobile Radio Equipment Maintenance ...... 845...... 1,835,188 1,086,408 748,780 Office Automation - Uniform ...... 1,454 ...... 3,149,088 . . . 1,864,333 1,284,754 Office Automation - Civilian ...... 1,485...... 280,814 . . . . . 162,578 118,236 Uniform & Equipment Court officer...... 741 ...... 11,063 ...... 6,402 4,661 Mobile Radio Equipment Maintenance Court Officer ...... 845. . . 12,616 7,301 5,315 Total Other Direct Operating Expenses 36,991,493 21,895,639 15,095,854 Total 2017 Municipal Base Services and Calls for Service Cost $ 365,673,216 $ 217,563,747 $ 148,109,469 Total OPP-Policed Municipal Properties 1,134,106 BASE SERVICES COST PER PROPERTY $191.84 OPP Base and Calls for Service 3 of 12 Page 94 of 158 OPP TOTAL BASE SERVICES AND CALLS FOR SERVICE COST SUMMARY For the Period January 01 to December 31, 2017 Notes: Total Base Services and Call for Service Costs are based on the cost of salary, benefit, support and other direct operating expenses for staff providing policing services to municipalities. Staff is measured in full-time equivalent (FTE) units and the costs per FTE are described in the notes below. 1) Full-time equivalents (FTEs) are based on average municipal detachment staffing levels for the years 2012 through 2015. Contract staff enhancements are excluded. The equivalent of 88.74 FTEs with a cost of $13,779,231 has been excluded from the Base Services and Calls for Service to reflect the average municipal detachment FTEs required for provincially-mandated responsibilities eligible for Provincial Service Usage credit. Salary rates are based on weighted average rates for municipal detachment staffing by rank, level and classification. The 2017 salaries were estimated based on the 2014 rates set in the 2011 to 2014 Compensation Framework Agreement between the OPPA and the Ministry of Government and Consumer Services with an estimated overall general salary rate increase of 1.5% for 2015, 2.64% for 2016, and 2.54% for 2017 applied. Updated benefit rates for 2017 were unavailable at the time of calculating this statement therefore the 2016 benefit rates have been applied. The salary and benefit rates will be reconciled to actual. FTEs have been apportioned between Base Services and Calls for Service costs based on the current ratio, 57.9% Base Services : 42.1% Calls for Service. 2) Support Staff Costs and Other Direct Operating Expenses for uniform FTEs are calculated on a per FTE basis as per rates set in the 2016 Municipal Policing Cost-Recovery Formula. OPP Base and Calls for Service 4 of 12 Page 95 of 158 Calls for Service Billing Summary For the Period January 1 to December 31, 2017 Shuniah M Calls for Service Count 2017 % of Total 2017 Four Total Average Provincial Estimated Calls for Service Billing Workgroups 2012 2013 2014 2015 Year Weighted Time Weighted Calls for Average Time Standard Time Service Cost A B C = A * B (Note 1) (Note 2) (Note 3) Shuniah M Drug Possession 8 5 6 2 5 6.2 33 0.0020% $ 2,994 Drugs 1 - - - 0 33.9 8 0.0005% $ 780 Operational 164 124 143 154 146 3.4 497 0.0309% $ 45,742 Operational 2 104 92 76 86 90 1.2 107 0.0067% $ 9,880 Other Criminal Code Violations 9 7 6 5 7 7.6 51 0.0032% $ 4,719 Property Crime Violations 46 55 67 43 53 6.7 353 0.0220% $ 32,512 Statutes & Acts 40 17 31 33 30 3.1 94 0.0058% $ 8,626 Traffic 50 63 45 44 51 3.4 172 0.0107% $ 15,795 Violent Criminal Code 16 9 10 13 12 15.1 181 0.0113% $ 16,669 Total 438 372 384 380 394 1,497 0.0930% $ 137,716 Provincial Totals 404,872 389,229 383,148 365,575 387,587 1,610,063 100.0000% $ 148,109,469 Note 1) Showing no decimal places, for billing purposes the exact calculated numbers have been used Note 2) Showing 4 decimal places here, for calculations 9 decimal places have been used Note 3) Costs rounded to 0 decimals Calls for Service Summary 5 of 12 Page 96 of 158 Calls For Service Details For the Calendar Years 2012 to 2015 Shuniah M Calls for Service Count Four Year Calls for Service Billing Workgroups 2012 2013 2014 2015 Average Grand Total 438 372 384 380 393.50 Drug Possession 8 5 6 2 5.25 DRUG related occurrence 1 1 1.00 Possession - Cannabis 5 4 3 2 3.50 Possession - Cocaine 1 1.00 Possession - Other Controlled Drugs and Substances Act 1 3 2.00 Drugs 1 1.00 Trafficking - Other Controlled Drugs and Substances Act 1 1.00 Operational 164 124 143 154 146.25 Accident - non-MVC - Master Code 1 1.00 Alarm - Master Code 2 1 1.50 Alarm - Others 2 5 1 2 2.50 Animal - Bear Complaint 13 1 3 5 5.50 Animal - Dog Owners Liability Act 3 2 5 2 3.00 Animal - Left in Vehicle 1 1.00 Animal - Other 5 3 7 3 4.50 Animal Bite 1 1.00 Animal Injured 4 5 4 2 3.75 Animal Stray 1 1 1.00 Assist Fire Department 3 2 1 1 1.75 Assist Public 14 9 16 25 16.00 Compassionate Message 1 1.00 Distressed / Overdue Motorist 2 2.00 Dogs By-Law 1 1.00 Domestic Disturbance 1 4 3 5 3.25 False Fire Alarm - Building 1 1.00 False Fire Alarm - Vehicle 1 1.00 Family Dispute 4 8 12 10 8.50 Fire - Building 2 1 1 1 1.25 Fire - Other 2 1 2 1.67 Fire - Vehicle 1 1 3 1.67 Firearms (Discharge) By-Law 1 1.00 Found - Gun 1 1 1.00 Found - Household Property 1 1 1.00 Found - Machinery & Tools 1 1.00 Found - Others 1 1 1 1.00 Found - Personal Accessories 1 1.00 Calls for Service Details 6 of 12 Page 97 of 158 Calls For Service Details For the Calendar Years 2012 to 2015 Shuniah M Calls for Service Count Four Year Calls for Service Billing Workgroups 2012 2013 2014 2015 Average Found - Sporting Goods, Hobby Equip. 2 1 1.50 Found Property - Master Code 2 5 4 2 3.25 Insecure Condition - Building 1 2 1.50 Insecure Condition - Others 1 1.00 Lost - Accessible Parking Permit 1 1.00 Lost - Gun 1 1.00 Lost - Household Property 1 1.00 Lost - License Plate 3 2 11 1 4.25 Lost - Machinery & Tools 1 1.00 Lost - Others 1 1 2 1.33 Lost - Personal Accessories 1 1.00 Lost Property - Master Code 2 1 2 1 1.50 Missing Person 12 & older 2 1 1.50 Missing Person Located 12 & older 1 2 3 2 2.00 Neighbour Dispute 17 14 8 11 12.50 Noise By-Law 5 1 3.00 Noise Complaint - Master Code 2 1 1.50 Noise Complaint - Others 5 5 4 5 4.75 Noise Complaint - Residence 28 12 3 5 12.00 Noise Complaint - Vehicle 2 2 2.00 Other Municipal By-Laws 1 1.00 Phone - Master Code 1 1 1.00 Phone - Nuisance - No Charges Laid 2 1 6 7 4.00 Phone - Obscene - No Charges Laid 1 1.00 Phone - Other - No Charges Laid 4 2 3 1 2.50 Phone - Text-related incident 1 1.00 Phone - Threatening - No Charges Laid 1 1.00 Sudden Death - Natural Causes 5 2 2 4 3.25 Sudden Death - Others 1 1.00 Sudden Death - Suicide 1 1 1.00 Suspicious Person 8 8 12 13 10.25 Suspicious vehicle 8 7 6 18 9.75 Trouble with Youth 2 1 2 3 2.00 Unwanted Persons 2 4 5 3 3.50 Vehicle Recovered - Automobile 1 1.00 Vehicle Recovered - Other 1 1.00 Vehicle Recovered - Trucks 1 1 2 2 1.50 Calls for Service Details 7 of 12 Page 98 of 158 Calls For Service Details For the Calendar Years 2012 to 2015 Shuniah M Calls for Service Count Four Year Calls for Service Billing Workgroups 2012 2013 2014 2015 Average Operational 2 104 92 76 86 89.50 911 call - Dropped Cell 2 2.00 911 call / 911 hang up 30 22 13 11 19.00 911 hang up - Pocket Dial 2 2.00 False Alarm - Accidental Trip 24 11 12 13 15.00 False Alarm - Cancelled 16 12 18 23 17.25 False Alarm - Malfunction 31 36 27 26 30.00 False Alarm - Others 1 5 4 5 3.75 False Holdup Alarm - Accidental Trip 1 1.00 False Holdup Alarm - Malfunction 1 1.00 Keep the Peace 2 5 2 3 3.00 Other Criminal Code Violations 9 7 6 5 6.75 Animals - Others 1 1.00 Bail Violations - Fail To Comply 4 1 1 1 1.75 Breach of Probation 1 1.00 Disturb the Peace 4 2 1 2.33 Obstruct Public Peace Officer 1 1.00 Offensive Weapons - Careless use of firearms 1 1.00 Offensive Weapons - Other Offensive Weapons 1 1 1.00 Offensive Weapons - Possession of Weapons 1 1.00 Offensive Weapons - Prohibited 1 1.00 Possession of Burglary Tools 1 1.00 Trespass at Night 1 1 1.00 Utter Threats to injure animal 1 1.00 Utter Threats to Property / Animals 1 1.00 Property Crime Violations 46 55 67 43 52.75 Arson - Others 1 1.00 Break & Enter 10 13 13 6 10.50 Fraud - False Pretence Under $5,000 1 1.00 Fraud - Forgery & Uttering 1 1.00 Fraud - Fraud through mails 1 1.00 Fraud - Money/property/security Under $5,000 1 2 1.50 Fraud - Other 1 1 1.00 Identity Theft 1 1.00 Mischief - Master Code 11 16 13 6 11.50 Mischief Graffiti - Non-Gang Related 2 2.00 Mischief with Data 1 1.00 Calls for Service Details 8 of 12 Page 99 of 158 Calls For Service Details For the Calendar Years 2012 to 2015 Shuniah M Calls for Service Count Four Year Calls for Service Billing Workgroups 2012 2013 2014 2015 Average Possession of Stolen Goods over $5,000 1 1.00 Possession of Stolen Goods under $5,000 1 2 1.50 Property Damage 5 1 7 2 3.75 Theft from Motor Vehicles Under $5,000 3 12 7 7 7.25 Theft of - Automobile 1 1 1.00 Theft of - Trucks 1 1 1 2 1.25 Theft of Motor Vehicle 1 1 1 1.00 Theft Over $,5000 - Construction Site 1 1.00 Theft Over $5,000 - Other Theft 1 1 1 1.00 Theft Under $5,000 - Bicycles 1 1.00 Theft Under $5,000 - Boat Motor 2 2.00 Theft Under $5,000 - Building 1 1.00 Theft Under $5,000 - Construction Site 1 1.00 Theft Under $5,000 - Mail 1 1.00 Theft Under $5,000 - Master Code 1 1 3 1.67 Theft Under $5,000 - Other Theft 7 6 14 7 8.50 Theft Under $5,000 - Persons 1 1.00 Theft Under $5,000 - Trailers 1 1.00 Unlawful in a dwelling house 1 1.00 Statutes & Acts 40 17 31 33 30.25 Custody Dispute 1 1.00 Landlord / Tenant 6 1 5 10 5.50 Mental Health Act 9 4 4 2 4.75 Mental Health Act - Attempt Suicide 1 3 2 2 2.00 Mental Health Act - Threat of Suicide 4 2 3 3.00 Trespass To Property Act 19 7 20 16 15.50 Traffic 50 63 45 44 50.50 MVC - Fatal (Motor Vehicle Collision) 1 1 1.00 MVC - Others (Motor Vehicle Collision) 1 1 1 1.00 MVC - Personal Injury (Motor Vehicle Collision) 6 8 3 5.67 MVC - Prop. Dam. Failed to Remain (Motor Vehicle Collision) 1 1 3 2 1.75 MVC - Prop. Dam. Non Reportable 9 18 18 6 12.75 MVC - Prop. Dam. Reportable (Motor Vehicle Collision) 32 35 20 35 30.50 Violent Criminal Code 16 9 10 13 12.00 Assault - Level 1 7 6 7 9 7.25 Assault Peace Officer 1 1.00 Assault With Weapon or Causing Bodily Harm - Level 2 3 2 1 2.00 Calls for Service Details 9 of 12 Page 100 of 158 Calls For Service Details For the Calendar Years 2012 to 2015 Shuniah M Calls for Service Count Four Year Calls for Service Billing Workgroups 2012 2013 2014 2015 Average Criminal Harassment 2 1 1 1.33 Sexual Assault 3 1 2.00 Utter Threats to Person 1 1 2 1.33 Grand Total 438 372 384 380 393.50 Calls for Service Details 10 of 12 Page 101 of 158 OPP Contract Enhancement Cost Summary Shuniah M Estimated Policing Costs for the period 2016 Cost-Recovery Formula January 01, 2017 to December 31, 2017 Costs Adjusted on an Annual Basis Salaries and Benefits (Note 1) Uniform Members FTE $ Staff Sergeant ...... - - Sergeant ...... - - Constables...... 1.00 97,350 Total Uniform Salaries 97,350 Contractual Payout (Vacation & Statutory Holidays ) ...... 4,290 Shift Premiums ...... 765 Benefits (26.90% of Salaries) ...... 26,187 Total Uniform Salaries & Benefits 128,592 Detachment Civilian Members FTE $ Court Officer ...... Full-time - - Court Officer ...... Part-time - - Detachment Administrative Clerk ...... Full-time - - Detachment Administrative Clerk ...... Part-time - - Detachment Operations Clerk ...... - - Crimestoppers Clerk - - Garage Attendant ...... - - Total Detachment Civilian Salaries ...... - Benefits (25.92% of Salaries; 20.65% Part-time) ...... - Total Civilian Salaries & Benefits - Support Costs - Salaries and Benefits Communication Operators ...... 6,020 Prisoner Guards Salaries & Benefits ...... 1,535 Office Automation Support Salaries & Benefits...... 534 Telephone Support Salaries & Benefits...... 120 Operational Support Salaries & Benefits...... 4,254 Total Support Staff Salaries and Benefits Costs 12,463 Total Salaries & Benefits 141,055 Other Direct Operating Expenses Communication Centre ...... 223 Operational Support ...... 758 RHQ Municipal Support ...... 2,290 Vehicle Usage ...... 7,896 Telephone ...... 1,228 Detachment Supplies & Equipment ...... 503 Uniform & Equipment ...... 1,735 Uniform & Equipment - Court Officer ...... - Mobile Radio Equipment Repairs & Maintenance ...... 845 Office Automation - Uniform ...... 1,454 Office Automation - Civilian ...... - Total Other Direct Operating Expenses 16,932 TOTAL BILLED POLICING COST $ 157,987 TOTAL OPP-POLICED PROPERTIES 2,262 COST PER PROPERTY $ 69.84 11 of 12 Page 102 of 158 OPP Contract Enhancement Cost Summary Shuniah M Estimated Policing Costs for the period January 01, 2017 to December 31, 2017 Notes to Statement 1) Salary rates are based on weighted average rates for municipal detachment staffing by rank, level and classification. The 2017 salaries were estimated based on the 2014 rates set in the 2011 to 2014 Compensation Framework Agreement between the OPPA and the Ministry of Government and Consumer Services with an estimated overall general salary rate increase of 1.5% for 2015, 2.64% for 2016, and 2.54% for 2017 applied. Updated benefit rates for 2017 were unavailable at the time of calculating this statement therefore the 2016 benefits rates have been applied. The salary and benefit rates will be reconciled to actual. 12 of 12 Page 103 of 158 Schedule "A" File Number: OCIF FC-337 ONTARIO COMMUNITY INFRASTRUCTURE FUND FORMULA-BASED COMPONENT AGREEMENT BETWEEN: HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO as represented by the Minister of Agriculture, Food and Rural Affairs (the “Province”) – and – The Corporation of the Municipality of Shuniah (the “Recipient”) BACKGROUND The Province created the Ontario Community Infrastructure Fund to: (1) provide stable funding to help small communities address critical core infrastructure needs in relation to roads, bridges, water and wastewater; (2) further strengthen municipal asset management practices within small communities; and (3) help small communities use a broad range of financial tools to address critical infrastructure challenges and provide long-term financial support for the rehabilitation and repair of core infrastructure for those in most need. The Ontario Community Infrastructure Fund is composed of two components: (1) the Application- Based Component; and (2) the Formula-Based Component. The Formula-Based Component of the Ontario Community Infrastructure Fund is based on a municipality’s local fiscal circumstances and its total core infrastructure assets with a minimum grant of fifty thousand dollars ($50,000.00). The Recipient is eligible to receive funding under the Formula-Based Component of the Ontario Community Infrastructure Fund. CONSIDERATION In consideration of the mutual covenants and agreements contained in this Agreement and for other good and valuable consideration, the receipt and sufficiency of which is expressly acknowledged, the Parties agree as follows: 1.0 ENTIRE AGREEMENT 1.1 This Agreement, including: Schedule “A” – General Terms And Conditions, Schedule “B” – Additional Terms And Conditions, Schedule “C” – Operational Requirements Under The Agreement, Schedule “D” – Eligible Project Categories, Schedule “E” – Eligible And Ineligible Costs, Page 104 of 158 Schedule "A" File Number: OCIF FC-337 Schedule “F” – Financial Information, Schedule “G” – Aboriginal Consultation Requirements, Schedule “H” – Communications Protocol, and Schedule “I” – Reports, constitutes the entire agreement between the Parties with respect to the subject matter contained in this Agreement and supersedes all prior oral or written representations and agreements. 2.0 COUNTERPARTS 2.1 This Agreement may be executed in any number of counterparts, each of which will be deemed an original, but all of which together will constitute one and the same instrument. 3.0 AMENDING AGREEMENT 3.1 This Agreement may only be amended by a written agreement duly executed by the Parties. 4.0 ACKNOWLEDGEMENT 4.1 The Recipient acknowledges and agrees that: (a) By receiving Funds it may become subject to legislation applicable to organizations that receive funding from the Government of Ontario, including the BPSAA, the PSSDA and the AGA; (b) Her Majesty the Queen in Right of Ontario has issued expenses, perquisites and procurement directives and guidelines pursuant to the BPSAA that may be applicable to the Recipient; (c) The Funds are (i) To assist the Recipient to carry out the Project and not to provide goods or services to the Ontario Community Infrastructure Fund – Formula-Based Component, and (ii) Funding for the purposes of the PSSDA; and (d) The Province is not responsible for, nor does the Province have a managerial role in, the undertaking, implementation, completion, operation and/or maintenance of any Project to which Funds are directed. The Recipient will not seek to hold the Province responsible for the undertaking, implementation, completion, operation and/or maintenance of any Projects to which Funds are directed through recourse to a third party, arbitrator, tribunal or court. 5.0 IMPACT OF RECEIVING FUNDING UNDER THIS AGREEMENT ON ANY EXISTING ONTARIO COMMUNITY INFRASTRUCTURE FUND FUNDING COMPONENT AGREEMENT 5.1 The Recipient acknowledges and agrees that if the Recipient receives Funds under this Agreement, the Recipient will be ineligible to receive any additional funds under any existing Ontario Community Infrastructure Fund Formula-Based Component agreement that it may Page 105 of 158 Schedule "A" File Number: OCIF FC-337 have with the Province. By way of example only, if the Recipient has an existing Ontario Community Infrastructure Fund Formula-Based Component agreement with the Province and was eligible to receive Funds for 2017 under that existing Ontario Community Infrastructure Fund Formula-Based Component agreement and receives Funds for 2017 under this Agreement, the Recipient is not eligible to receive any Funds for 2017 under its existing Ontario Community Infrastructure Fund Formula-Based Component agreement. [REST OF PAGE INTENTIONALLY LEFT BLANK – SIGNATURE PAGE FOLLOWS] Page 106 of 158 Schedule "A" File Number: OCIF FC-337 IN WITNESS WHEREOF the Parties have executed this Agreement on the dates set out below. HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO, as represented by the Minister of Agriculture, Food and Rural Affairs ______Name: Randy Jackiw Date Title: Assistant Deputy Minister I have the authority to bind the Crown pursuant to delegated authority. THE CORPORATION OF THE MUNICIPALITY OF SHUNIAH ______Name: Insert Name Date Title: Insert Position AFFIX CORPORATE SEAL ______Name: Insert Name Date Title: Insert Position I/We have the authority to bind the Recipient. [REST OF PAGE INTENTIONALLY LEFT BLANK – SCHEDULE “A” FOLLOWS] Page 107 of 158 Schedule "A" File Number: OCIF FC-337 SCHEDULE “A” GENERAL TERMS AND CONDITIONS ARTICLE A1 INTERPRETATION AND DEFINITIONS A1.1 Interpretation. For the purposes of interpreting this Agreement: (a) Words in the singular include the plural and vice versa; (b) Words in one gender include all genders; (c) The headings do not form part of this Agreement; they are for reference purposes only and will not affect the interpretation of the Agreement; (d) Any reference to dollars or currency will be in Canadian dollars and currency; (e) Any reference to a statute means a statute of the Province of Ontario, unless otherwise indicated; (f) Any reference to a statute is to that statute and to the regulations made pursuant to that statute as they may be amended from time to time and to any statute or regulations that may be passed that have the effect of supplanting or superseding that statute or regulation unless a provision of this Agreement provides otherwise; (g) All accounting terms will be interpreted in accordance with the Generally Accepted Accounting Principles and all calculations will be made and all financial data to be submitted will be prepared in accordance with the Generally Accepted Accounting Principles; and (h) The words “include”, “includes” and “including” denote that the subsequent list is not exhaustive. A1.2 Definitions. In this Agreement, the following terms will have the following meanings: “Aboriginal Group” includes the Indian, Inuit and Métis peoples of Canada or any other group holding Aboriginal or treaty rights under section 35 of the Constitution Act, 1982. “Additional Terms and Conditions” means the terms and conditions referred to in section A9.1 of Schedule “A” to this Agreement and specified in Schedule “B” of this Agreement. “AGA” means the Auditor General Act. “Agreement” means this agreement entered into between the Province and the Recipient and includes all of the Schedules listed in section 1.1 of this Agreement and any amending agreement entered into pursuant to section 3.1 of this Agreement. “Allocation Notice” means the notice that the Recipient received from the Province setting out the amount of Funds the Recipient is eligible to receive from the Province for the Funding Year in which the notice was issued. The “Allocation Notice” also includes the proposed allocation of Funds that the Recipient is eligible to receive for the following two Funding Years (although these proposed allocations are subject to change). “Annual Financial Report” means the report that the Province will provide, either in paper or electronically, to the Recipient pursuant to this Agreement. Page 108 of 158 Schedule "A" File Number: OCIF FC-337 “Arm’s Length” has the same meaning as set out in the Income Tax Act (Canada), as it read on the Effective Date of this Agreement, and as treated or defined under Generally Accepted Accounting Principles. “Auditor General” means the Auditor General of Ontario. “BPSAA” means the Broader Public Sector Accountability Act, 2010. “Business Day” means any working day, Monday to Friday inclusive, excluding statutory and other holidays, namely: New Year’s Day; Family Day; Good Friday; Easter Monday; Victoria Day; Canada Day; Civic Holiday; Labour Day; Thanksgiving Day; Remembrance Day; Christmas Day; Boxing Day; and any other day on which the Province is closed for business. “Communications Protocol” means the protocol set out under Schedule “H” of this Agreement. “Consultant” means any person the Recipient retains to do work related to this Agreement. “Conflict Of Interest” includes any circumstances where: (a) The Recipient; or (b) Any person who has the capacity to influence the Recipient’s decisions, has outside commitments, relationships or financial interests that could, or could be seen to, interfere with the Recipient’s objective, unbiased and impartial judgment relating to the Project, the use of the Funds or both. “Contract” means an agreement between the Recipient and a third-party whereby the third- party provides a good or service for the Project in return for financial consideration that may be submitted by the Recipient for the Province’s consideration as an Eligible Cost. “Effective Date” means the date on which this Agreement is effective, as set out under section C1.1 of Schedule “C” of this Agreement. “Eligible Costs” means those costs set out under section E1.1 of Schedule “E” of this Agreement. “Event of Default” has the meaning ascribed to it in section 15.1 of Schedule “A” this Agreement. “Expiry Date” means the date on which this Agreement will expire, as set out under section C1.2 of Schedule “C” of this Agreement unless amended or terminated prior to this date in accordance with the terms and conditions of this Agreement. “FAA” means the Financial Administration Act. “Failure” means a failure to comply with any term, condition, obligation under any other agreement that the Recipient has with Her Majesty the Queen in Right of Ontario or one of Her agencies. “FIPPA” means the Freedom of Information and Protection of Privacy Act, 1990. “First Nation” means a band, as defined under section 2(1) of the Indian Act (Canada). Page 109 of 158 Schedule "A" File Number: OCIF FC-337 st “Funding Year” means the period commencing January 1 of one calendar year and ending December 31st of the same calendar year. “Funds” means the money the Province provides to the Recipient pursuant to this Agreement, as set out in an Allocation Notice or Revised Allocation Notice issued under this Agreement each Funding Year. “Indemnified Parties” means Her Majesty the Queen in Right of Ontario, Her Ministers, agents, appointees and employees. “Ineligible Costs” means those costs set out under section E2.1 of Schedule “E” of this Agreement. “Interest Earned” means the amount of money earned by the Recipient from placing the Funds in an interest bearing account as set out under section A3.4 of Schedule “A” of this Agreement. “Local Services Board” means a board established under the Northern Services Boards Act. “MA” means the Municipal Act, 2001. “Notice” means any communication given or required to be given pursuant to this Agreement. “Notice Period” means the period of time within which the Recipient is required to remedy an Event of Default, and includes any such period or periods of time by which the Province considers it reasonable to extend that time. “Parties” means the Province and the Recipient collectively. “Party” means either the Province or the Recipient. “Project” means the undertaking: (a) Described in the Project Information Form the Province provides to the Recipient pursuant to this Agreement; and (b) Approved by the Province. “Project Information Form” means the form that the Province will provide, either in paper or electronically, to the Recipient pursuant to this Agreement. “PSSDA” means the Public Sector Salary Disclosure Act, 1996. “Reports” means the reports set out under Schedule “I” of this Agreement. “Requirements of Law” means all applicable statutes, regulations, by-laws, ordinances, codes, official plans, rules, approvals, permits, licenses, authorizations, orders, decrees, injunctions, directions and agreements with all authorities that now or at any time hereafter may relate to the Recipient, the Project, the Funds and this Agreement. Without limiting the generality of the foregoing, if the Recipient is subject to the BPSAA, the PSSDA or any other type of broader public sector accountability legislative provisions, the BPSAA, the PSSDA Page 110 of 158 Schedule "A" File Number: OCIF FC-337 and those broader public sector accountability legislative provisions are deemed to be a Requirement of Law. “Revised Allocation Notice” means an Allocation Notice that the Province issues that alters an Allocation Notice that the Province previously issued. “Term” means the period of time beginning on the Effective Date of this Agreement and ending on the Expiry Date unless terminated earlier pursuant to Articles A13, A14 or A15 of this Agreement. A1.3 Conflict. Subject to section A9.1 of Schedule “A” of this Agreement, in the event of a conflict between the terms and conditions set out in this Schedule “A” of the Agreement and the terms or conditions set out in any other Schedule of this Agreement, the terms and conditions set out under this Schedule “A” of the Agreement will prevail. ARTICLE A2 REPRESENTATIONS, WARRANTIES AND COVENANTS A2.1 General. The Recipient represents, warrants and covenants that: (a) It is, and will continue to be for the Term of this Agreement, a validly existing legal entity with full power to fulfill its obligations under this Agreement; (b) It has, and will continue to have for the Term of this Agreement, the experience and expertise necessary to carry out the Project; (c) It has the financial resources necessary to carry out any Projects to which it directs any of the Funds being provided under this Agreement and is not indebted to any person to the extent that that indebtedness would undermine the Recipient’s ability to complete the Projects to which it directs the Funds; (d) It is in compliance with all Requirements of Law and will remain in compliance with all Requirements of Law related to any aspect of the Project, the Funds or both for the Term of this Agreement; and (e) Unless otherwise provided for in this Agreement, any information the Recipient provided to the Province in support of its request for Funds, including any information relating to any eligibility requirements, was true and complete at the time the Recipient provided it. A2.2 Execution Of Agreement. The Recipient represents and warrants that it has: (a) The full power and authority to enter into this Agreement; and (b) Taken all necessary actions to authorize the execution of this Agreement. A2.3 Governance. The Recipient represents, warrants and covenants that it has, and will maintain, in writing for the Term of this Agreement: (a) A code of conduct and ethical responsibilities for all persons at all levels of the Recipient’s organization; (b) Procedures to ensure the ongoing effective functioning of the Recipient; (c) Decision-making mechanisms for the Recipient; (d) Procedures to enable the Recipient to manage the Funds prudently and effectively; (e) Procedures to enable the Recipient to successfully complete the Project; (f) Procedures to enable the Recipient to, in a timely manner, identify risks to the completion of the Project and develop strategies to address those risks; Page 111 of 158 Schedule "A" File Number: OCIF FC-337 (g) Procedures to enable the preparation and delivery of all Reports required under this Agreement; and (h) Procedures to enable the Recipient to deal with such other matters as the Recipient considers necessary to ensure that the Recipient carries out its obligations under this Agreement. A2.4 Approvals, Licenses And Permits. The Recipient represents, warrants and covenants that it has or will apply for any approval, license, permit or similar authorization necessary to carry out the Project before carrying out the Project. For greater clarity, the Recipient acknowledges and agrees that the entering into this Agreement does not in any way obligate any regulatory authority established under an Act of the Ontario Legislature to issue any type of approval, license, permit or similar authorization that the Recipient may need or want in relation to undertaking any Project to which Funds are directed or to meet any other term or condition under this Agreement. A2.5 Supporting Documentation. Upon request, and within the time period indicated in the Notice, the Recipient will provide the Province with proof of the matters referred to in this Article A2 of this Agreement. A2.6 Additional Covenants. The Recipient undertakes to advise the Province within five (5) Business Days of: (a) Any changes that affect its representations, warranties and covenants under sections A2.1, A2.2, A2.3 or A2.4 of Schedule “A” of this Agreement during the Term of the Agreement; and (b) Any actions, suits or other proceedings which could or would reasonably prevent the Recipient from complying with the terms and conditions of this Agreement. ARTICLE A3 FUNDS AND CARRYING OUT THE PROJECT A3.1 Funds Provided. The Province will: (a) Provide the Recipient up to the amount of Funds set out in the Allocation Notice for each Funding Year during the Term of this Agreement for the sole purpose of carrying out one or more Projects; (b) Provide the Funds to the Recipient in accordance with Schedule “F” of this Agreement; (c) Deposit the Funds into an account designated by the Recipient, provided that account: (i) Resides at a Canadian financial institution, and (ii) Is in the name of the Recipient. A3.2 Limitation On Payment Of Funds. Despite section A3.1 of Schedule “A” of this Agreement: (a) The Province is not obligated to provide any Funds set out in an Allocation Notice or Revised Allocation Notice to the Recipient in any Funding Year until: (i) The Recipient provides the insurance certificate or other proof as the Province may request pursuant to section A12.2 of Schedule “A” of this Agreement, (ii) The Recipient has submitted to the Ministry of Municipal Affairs any outstanding financial information returns by December 31st of each calendar year, Page 112 of 158 Schedule "A" File Number: OCIF FC-337 (iii) The Recipient has submitted to the Ministry of Agriculture, Food and Rural Affairs all outstanding reporting under any other Ontario Community Infrastructure Fund contribution agreement, and (iv) The Recipient has submitted to the Ministry of Agriculture, Food and Rural Affairs a copy of their asset management plan and any subsequent updates by December 31st of each calendar year if not previously submitted; (b) The Province is not obligated to provide any instalments of Funds set out in an Allocation Notice to the Recipient in any Funding Year until the Province is satisfied with the progress of the Project; (c) The Province may, acting reasonably: (i) Adjust the amount of Funds set out in the Recipient’s Allocation Notice or Revised Allocation Notice, and/or (ii) Adjust the amount of Funds the Province actually provides to the Recipient in any Funding Year, and/or (iii) Hold all or a portion of the Funds set out in the Recipient’s Allocation Notice or Revised Allocation Notice based upon the Province’s assessment of the information provided by the Recipient pursuant to Article A7 of Schedule “A” of this Agreement; and (d) If, pursuant to the FAA, the Province does not receive the necessary appropriation from the Ontario Legislature for any payment under this Agreement, the Province is not obligated to make any such payment, and, as a consequence, the Province may: (i) Reduce the amount of Funds and, in consultation with the Recipient, change the Project without liability, penalty or costs; or (ii) Terminate the Agreement pursuant to section A14.1 of Schedule “A” of this Agreement. A3.3 Use Of Funds And Project. The Recipient will: (a) Only use the Funds being provided under this Agreement toward Projects that fall within the category of projects set out under section D1.1 of Schedule “D” of this Agreement; (b) Carry out and complete any Projects in accordance with the terms and conditions of this Agreement; (c) Use the Funds only for Eligible Costs that are necessary to carry out the Project; and (d) Not use the Funds for Ineligible Costs. A3.4 Interest Bearing Account. If the Province provides Funds to the Recipient before the Recipient’s immediate need for the Funds, the Recipient will place the Funds in an interest- bearing account in the name of the Recipient at a Canadian financial institution. The Recipient will hold the Funds plus the Interest Earned in trust for the Province until the Recipient needs the Funds for the Projects. A3.5 No Provincial Payment Of Interest. The Province is not required to pay interest on any Funds under this Agreement. For greater clarity, this includes interest on any Funds that the Province has withheld paying to the Recipient pursuant to a term or condition set out in this Agreement. A3.6 Funds For Funding Year Limited To Amount Set Out In Allocation Notice Or Revised Allocation Notice. The Recipient acknowledges and agrees that the Funds available to it for a Funding Year will not exceed the amount set out in the Recipient’s Allocation or Revised Allocation Notice for that Funding Year. Page 113 of 158 Schedule "A" File Number: OCIF FC-337 A3.7 Recipient May Save Funds From One Funding Year To Use In Later Funding Years. The Recipient may save any Funds that it receives in one Funding Year, including any interest earned thereon, for use in later Funding Years. Where the Recipient saves Funds from one Funding Year to use in later Funding Years, the Recipient will be deemed to have spent any Interest Earned first, followed by the principal. A3.8 Saved Funds From One Funding Year Must Be Spent Within Five Funding Years Of The Year The Funds Were Allocated. Despite anything else in this Agreement, the Recipient will spend any Funds, including any interest earned thereon, that it received and has saved within five (5) Funding Years in which those Funds were received. By way of example only, if a Recipient received Funds from the Province in 2017 and decided to save those Funds, the Recipient must spend those Funds, including any interest earned thereon, by December 31, 2021. In the event that the Recipient does not spend those saved Funds in accordance with the requirements set out in this section A3.8 of the Agreement, those saved Funds, including any Interest Earned thereon, will be returned to the Province. A3.9 Transfer Of Funds. The Recipient may transfer Funds provided under this Agreement to another entity provided the following is met: (a) The transfer of Funds is for a Project that is set out under section D1.1 of Schedule “D” of this Agreement; (b) The Project is in both the Recipient and the other entity’s asset management plan; and (c) The entity receiving the Recipient’s Funds must be eligible to receive those Funds. A3.10 Funds May Be Used For Projects Under Other Federal Or Provincial Funding Programs. The Recipient may use the Funds being provided under this Agreement for projects covered under other provincial or federal funding programs provided the following is met: (a) The project is also a Project that is set out under section D1.1 of Schedule “D” of this Agreement; and (b) The other provincial or federal funding program allows for Funds being provided under the Ontario Community Infrastructure Fund to be used toward a project under that other provincial or federal funding program. A3.11 Rebates, Credits and Refunds. The Recipient acknowledges and agrees that the amount of Funds available to it pursuant to this Agreement is based on the actual costs to the Recipient, less any costs, for which the Recipient has received, will receive or is eligible to receive, a rebate, credit or refund. ARTICLE A4 ABORIGINAL CONSULTATION A4.1 Provision Of Funds Dependent Upon The Province Meeting Its Duty To Consult Obligations. The Recipient acknowledges and agrees that the provision of any Funds under this Agreement is strictly conditional upon the Province satisfying any obligations it may have to consult with and, if appropriate, accommodate any Aboriginal Group with an interest in any Project in which Funds are directed in order for the Project to proceed. A4.2 Recipient Is The Province’s Delegate For Purposes Of Consultation With Aboriginal Groups. By entering into this Agreement, the Province delegates the procedural aspects of Page 114 of 158 Schedule "A" File Number: OCIF FC-337 any consultation obligations the Province may have with any Aboriginal Group in relation to any Project in which Funds are directed to the Recipient as set out in Schedule “G” of this Agreement. The Recipient, by signing this Agreement acknowledges that the Province has delegated the procedural aspects of any consultation obligations that the Province may have with any Aboriginal Group in relation to any Project in which Funds are directed and accepts said delegation and agrees to act diligently as the Province’s delegate so as to preserve the Honour of the Crown in relation to any consultation obligations that the Province may have in relation to any Project in which Funds are directed. A4.3 Recipients Obligations In Relation To Consultations. The Recipient will: (a) Be responsible for consulting with any Aboriginal Group that has an interest in any Project in which Funds are directed on behalf of the Province in accordance with Schedule “G” of this Agreement; (b) Take directions from the Province in relation to consulting with any Aboriginal Group with an interest in any Project in which Funds are directed as well as any other directions that the Province may issue in relation to consultations, including suspending or terminating any Project in which Funds are directed; and (c) Provide a detailed description of any actions it took in relation to consultation with any Aboriginal Group with an interest in any Project in which Funds are directed in its Reports. A4.4 Recipient Will Not Start Construction On Any Project Until Recipient Provides Evidence To The Province That Notice Of Project Has Been Given To Identified Aboriginal Groups. Despite anything else in this Agreement, the Recipient will not commence or allow a third party to commence construction on any aspect of any Project in which Funds are directed for forty-five (45) Business Days, or such other longer or shorter time as the Province may direct, after it has provided the Province with written evidence that the Recipient has sent notice about any Project in which Funds are directed to the Aboriginal Groups the Province has identified in accordance with Schedule “G” of this Agreement. ARTICLE A5 RECIPIENT’S ACQUISITION OF GOODS AND SERVICES AND DISPOSAL OF ASSETS A5.1 Acquisition Of Goods And Services In Competitive Procurement Process. The Recipient will acquire any goods and services for the Project through a transparent, competitive process that ensures the best value for any Funds expended and at no greater value than fair market value, after deducting trade discounts and/or other discounts available to the Recipient. Without limiting the generality of the foregoing, where the Recipient is a municipal entity to which the MA applies, the Recipient will follow its procurement policies required under the MA. Where the Recipient is a Local Services Board, the Recipient will obtain a minimum of three (3) written quotes for any goods or services which exceed twenty- five thousand dollars ($25,000.00), unless the Province provides its prior written approval to obtain such goods or services in another manner. The Province may waive the requirements of this section A5.1 of the Agreement if: (a) The goods or services the Recipient is purchasing are not readily available; or (b) The Recipient has researched the market for a similar purchase within the last two (2) years and knows prevailing market costs for those good or services being purchased. Page 115 of 158 Schedule "A" File Number: OCIF FC-337 A5.2 BPSAA. For greater clarity, if the Recipient is subject to the BPSAA and there is a conflict between the BPSAA and a requirement under this Article A5 of the Agreement, the BPSAA will apply and prevail to the extent of that conflict. A5.3 Contracts. The Recipient will ensure that all Contracts: (a) Are consistent with this Agreement; (b) Do not conflict with this Agreement; (c) Incorporate the relevant provisions of this Agreement to the fullest extent possible; (d) Require that any parties to those Contracts comply with all Requirements of Law; and (e) Authorize the Province to perform audits of the parties to those Contracts in relation to the Project or any Funds provided to those parties. A5.4 Use Of Consultants. The Province recognizes and acknowledges that the Recipient may engage one or more Consultants for the purposes of carrying out any Projects in which Funds are directed. The Recipient will have sole responsibility for hiring and terminating the employment of said Consultants. The Recipient further acknowledges and agrees that the Recipient will be responsible for all acts and actions of the Recipient’s Consultants and that all such acts and actions will be treated as acts and actions of the Recipient for the purposes of this Agreement. A5.5 Asset Retention. The Recipient will comply with section C1.3 of Schedule “C” of this Agreement as it relates to the retention of any assets purchased, built or rehabilitated with Funds being provided under this Agreement. A5.6 Trade Agreements. If the Recipient is subject to any provincial or federal trade agreements to which the Province is a party, the Recipient will comply with the applicable requirements of such trade agreements. In particular, and without limitation, if the Recipient is subject to Annex 502.4 of the Agreement on Internal Trade, the Recipient will comply with all applicable requirements of Annex 502.4. In the event of any conflict between any requirement under Annex 502.4 and a requirement under this Article A5 of the Agreement, Annex 502.4 will apply and prevail to the extent of that conflict. ARTICLE A6 CONFLICT OF INTEREST A6.1 No Conflict Of Interest. The Recipient will carry out the Project and use the Funds without an actual, potential or perceived Conflict of Interest. A6.2 Disclosure To The Province: The Recipient will: (a) Disclose to the Province, without delay, any situation that a reasonable person would interpret as an actual, potential or perceived Conflict Of Interest; and (b) Comply with any terms and conditions that the Province may impose as a result of the disclosure. ARTICLE A7 REPORTS, RECORDS, INSPECTION, AUDITS AND THE PROVISION OF INFORMATION A7.1 Preparation And Submission. The Recipient will: Page 116 of 158 Schedule "A" File Number: OCIF FC-337 (a) Submit to the Province at the address referred to in section C1.4 of Schedule “C” of this Agreement all Reports in accordance with the timelines and content requirements set out in Schedule “I” of this Agreement, or in a form as specified by the Province from time to time; (b) Ensure that all Reports are completed to the satisfaction of the Province; and (c) Ensure that all Reports are signed on behalf of the Recipient by an authorized signing officer and that the accompanying attestation has been completed. A7.2 Records Maintenance. The Recipient will keep and maintain: (a) All financial records, including invoices, relating to the Funds or otherwise to the Project in a manner consistent with generally acceptable accounting principles; and (b) All non-financial documents and records relating to the Funds or otherwise to the Project in a manner consistent with all Requirements of Law. A7.3 Inspection. The Province, its authorized representatives or an independent auditor identified by the Province may, at its own expense, upon twenty-four (24) hours’ Notice to the Recipient during normal business hours, enter the Recipient’s premises to review the progress of the Project and the Recipient’s allocation and expenditure of the Funds and, for these purposes, the Province, its authorized representatives or an independent auditor identified by the Province may take one or more of the following actions: (a) Inspect and copy the records and documents referred to in this section A7.2 of Schedule “A” of this Agreement; (b) Remove any copies made pursuant to section A7.3(a) of Schedule “A” of this Agreement from the Recipient’s premises; and (c) Conduct an audit or investigation of the Recipient in respect of the expenditure of the Funds, the Project or both. A7.4 Disclosure. To assist in respect of the rights set out under section A7.3 of Schedule “A” of this Agreement, the Recipient will disclose any information requested by the Province, its authorized representatives or an independent auditor identified by the Province and will do so in the form requested by the Province, its authorized representatives or an independent auditor identified by the Province, as the case may be. A7.5 No Control Of Records. No provision of this Agreement will be construed so as to give the Province any control whatsoever over the Recipient’s records. A7.6 Auditor General. For greater certainty, the Province’s rights under this Article of the Agreement are in addition to any rights provided to the Auditor General pursuant to section 9.1 of the AGA. A7.7 Provision Of Information. The Recipient will provide to the Province, within the time period set out in the Notice, such information in respect of this Agreement or any Project in which Funds are directed as the Province requests. ARTICLE A8 COMMUNICATIONS A8.1 Recipient To Follow Communications Protocol. The Recipient will follow the Communications Protocol set out under Schedule “H” of this Agreement. Page 117 of 158 Schedule "A" File Number: OCIF FC-337 A8.2 Publication By The Province. The Recipient agrees the Province may, in addition to any obligations the Province may have under FIPPA, publicly release information under this Agreement, including the Agreement itself, in hard copy or in electronic form, on the internet or otherwise. ARTICLE A9 ADDITIONAL TERMS AND CONDITIONS A9.1 Additional Terms and Conditions. The Recipient will comply with any Additional Terms and Conditions set out under Schedule “B” of this Agreement. In the event of a conflict or inconsistency between any of the requirements of the Additional Terms and Conditions and any requirements of this Schedule “A” of this Agreement, the Additional Terms and Conditions will prevail. ARTICLE A10 DISCLOSURE OF INFORMATION PROVIDED TO THE PROVINCE A10.1 FIPPA. The Recipient acknowledges that the Province is bound by the FIPPA. A10.2 Disclosure Of Information. Any information provided to the Province in connection with the Project or otherwise in connection with the Agreement may be subject to disclosure in accordance with FIPPA and any other Requirements of Law. ARTICLE A11 INDEMNITY, LIMITATION OF LIABILITY AND DUTY TO DEFEND A11.1 Indemnification. The Recipient hereby agrees to indemnify and hold harmless the Indemnified Parties from and against any and all direct or indirect liability, loss, costs, damages and expenses (including legal, expert and consultant fees), causes of action, actions, claims, demands, lawsuits or other proceedings, by whomever made, sustained, incurred, brought or prosecuted, in any way arising out of or in connection with the Project or otherwise in connection with this Agreement, unless solely caused by the gross negligence or wilful misconduct of the Province. A11.2 Exclusion Of Liability. The Recipient acknowledges and agrees that in no event will the Province be liable for any general, compensatory, incidental, special or consequential damages, or any loss of use, revenue or profit by the Recipient or the Recipient’s officers, servants, employees and agents arising out of or in any way related to this Agreement. A11.3 Recipient’s Participation. The Recipient will, at its expense, to the extent requested by the Province, participate in or conduct the defence of any proceeding against any Indemnified Parties and any negotiations for their settlement. A11.4 Province’s Election. The Province may elect to participate in or conduct the defence of any proceeding by providing Notice to the Recipient of such election without prejudice to any other rights or remedies of the Province under this Agreement, at law or in equity. Each Party participating in the defence will do so by actively participating with the other’s counsel. Page 118 of 158 Schedule "A" File Number: OCIF FC-337 A11.5 Settlement Authority. The Recipient will not enter into a settlement of any proceeding against any Indemnified Parties unless the Recipient has obtained the prior written approval of the Province. If the Recipient is requested by the Province to participate in or conduct the defence of any proceeding, the Province will co-operate with and assist the Recipient to the fullest extent possible in the proceeding and any related settlement negotiations. A11.6 Recipient’s Co-operation. If the Province conducts the defence of any proceedings, the Recipient will co-operate with and assist the Province to the fullest extent possible in the proceedings and any related settlement negotiations. ARTICLE A12 INSURANCE A12.1 Recipient’s Insurance. The Recipient represents and warrants that it has, and will maintain for each Project being funded under this Agreement for a period of ninety (90) days after the Recipient has submitted a Project Information Form attesting that the Project is complete , at its own cost and expense, with insurers having a secure A.M. Best rating of B+ or greater, or the equivalent, all necessary and appropriate insurance that a prudent person carrying out a project similar to the Project would maintain, including commercial general liability insurance on an occurrence basis for third party bodily injury, personal injury and property damage, to an inclusive limit of not less than the amount set out under section C1.5 of Schedule “C” of this Agreement per occurrence. The policy will include the following: (a) The Indemnified Parties as additional insureds with respect to liability arising in the course or performance of the Recipient’s obligations under, or otherwise in connection with, the Project or under this Agreement; (b) A cross-liability clause; (c) Contractual liability coverage; (d) Products and completed operations liability coverage; (e) Employer’s liability coverage; (f) Tenant’s legal liability coverage (for premises/building leases only); (g) Non-owned automobile coverage with blanket contractual and physical damage coverage for hired automobiles; and (h) A thirty (30) day written notice of cancellation provision. A12.2 Proof Of Insurance. The Recipient will provide the Province with certificates of insurance, or other proof as the Province may request within the time limit set out in that request, that confirms the insurance coverage as required under section A12.1 of Schedule “A” of this Agreement. A12.3 Right Of “First Call” On Insurance Proceeds. The Recipient will provide the Indemnified Parties with a right of “first call” or priority over any other person, including the Recipient, to use or enjoy the benefits of the proceeds from the insurance policy required under section A12.1 of Schedule “A” of this Agreement to pay any suits, judgments, claims, demands, expenses, actions, causes of action and losses (including without limitation, reasonable legal expenses and any claim for a lien made pursuant to the Construction Lien Act and for any and all liability, damages to property and injury to persons (including death)) that may be brought against the Indemnified Parties as a result of this Agreement. Page 119 of 158 Schedule "A" File Number: OCIF FC-337 ARTICLE A13 TERMINATION ON NOTICE A13.1 Termination On Notice. The Province may terminate this Agreement at any time without liability, penalty or costs upon giving at least thirty (30) days’ Notice to the Recipient. A13.2 Consequences Of Termination On Notice By The Province. If the Province terminates this Agreement pursuant to section A13.1 of Schedule “A” of this Agreement, the Province may take one or more of the following actions: (a) Direct that the Recipient does not incur any costs for the Project that are Eligible Costs under this Agreement without the Province’s prior written consent; (b) Cancel any further installments of the Funds; (c) Demand the repayment of any Funds remaining in the possession or under the control of the Recipient; and (d) Determine the reasonable costs for the Recipient to wind down the Project, and do either or both of the following: (i) Permit the Recipient to offset such costs against the amount owing pursuant to section A12.3(c) of Schedule “A” of this Agreement; and (ii) Subject to section A3.9 of Schedule “A” of this Agreement, provide Funds to the Recipient to cover such costs. ARTICLE A14 TERMINATION WHERE NO APPROPRIATION A14.1 Termination Where No Appropriation. If, as provided for in section A3.2(d) of Schedule “A” of this Agreement, the Province does not receive the necessary appropriation from the Ontario Legislature for any payment the Province is to make pursuant to this Agreement, the Province may terminate the Agreement immediately without liability, penalty or costs by giving Notice to the Recipient. A14.2 Consequences Of Termination Where No Appropriation. If the Province terminates this Agreement pursuant to section A14.1 of Schedule “A” of this Agreement, the Province may take one or more of the following actions: (a) Cancel any further installments of the Funds; (b) Demand the repayment of any Funds plus any Interest Earned on the unspent Funds remaining in the possession or under the control of the Recipient; and (c) Determine the reasonable costs for the Recipient to wind down the Project and permit the Recipient to offset such costs against the amount owing pursuant to section A14.2(b) of Schedule “A” of this Agreement. A14.3 No Additional Funds. For greater clarity, if the costs determined pursuant to section A14.2(c) of Schedule “A” of this Agreement exceed the Funds remaining in the possession or under the control of the Recipient, the Province will not provide additional Funds to the Recipient. Page 120 of 158 Schedule "A" File Number: OCIF FC-337 ARTICLE A15 EVENT OF DEFAULT, CORRECTIVE ACTION AND TERMINATION FOR DEFAULT A15.1 Events Of Default. Each of the following events will constitute an Event of Default: (a) In the opinion of the Province, the Recipient breaches any representation, warranty, covenant or other term of the Agreement, including failing to do any of the following in accordance with the terms and conditions of this Agreement: (i) Carry out the Project, (ii) Use or spend the Funds, (iii) Provide any Reports required under this Agreement, or (iv) The Recipient fails to follow any directions that the Province provides under this Agreement; (b) The Recipient has provided false or misleading information to the Province; (c) The Recipient is unable to continue any Project in which Funds are directed or the Recipient is likely to discontinue any Project in which Funds are directed; (d) The Recipient’s operations, or its organizational structure, changes such that it no longer meets one or more of the eligibility requirements of the program under which the Province provides the Funds; (e) The Recipient makes an assignment, proposal, compromise, or arrangement for the benefit of creditors, or a creditor makes an application or an order adjudging the Recipient bankrupt, or applies for the appointment of a receiver; or (f) The Recipient ceases to operate. A15.2 Consequences Of Events Of Default And Corrective Action. If an Event of Default occurs, the Province may, at any time, take one or more of the following actions: (a) Initiate any action the Province considers necessary in order to facilitate the successful continuation or completion of the Project; (b) Provide the Recipient with an opportunity to remedy the Event of Default; (c) Suspend the payment of Funds for such a period as the Province determines appropriate; (d) Reduce the amount of Funds; (e) Cancel any further installments of the Funds; (f) Demand the repayment of any Funds remaining in the possession or under the control of the Recipient; (g) Demand the repayment of an amount equal to any Funds the Recipient used, but did not use in accordance with the terms and conditions of this Agreement; (h) Demand the repayment of an amount equal to any Funds the Province provided to the Recipient, even though the Project is partially completed; and (i) Terminate this Agreement at any time, including immediately, without liability, penalty or costs to the Province upon giving Notice to the Recipient. A15.3 Opportunity To Remedy. If, in accordance with section A15.2(b) of Schedule “A” of this Agreement, the Province provides the Recipient with an opportunity to remedy the Event of Default, the Province will provide Notice to the Recipient of: (a) The particulars of the Event of Default; and (b) The Notice Period. A15.4 Recipient Not Remedying. If the Province has provided the Recipient with an opportunity to remedy the Event of Default pursuant to section A15.2(b) of Schedule “A” of this Agreement, and; (a) The Recipient does not remedy the Event of Default within the Notice Period; Page 121 of 158 Schedule "A" File Number: OCIF FC-337 (b) It becomes apparent to the Province that the Recipient cannot completely remedy the Event of Default within the Notice Period; or (c) The Recipient is not proceeding to remedy the Event of Default in a way that is satisfactory to the Province, the Province may extend the Notice Period, or initiate any one or more of the actions provided for in sections A15.2(b), (c), (d), (e), (f), (g), (h) and (i) of Schedule “A” of this Agreement. A15.5 When Termination Effective. Termination under this Article A15 of Schedule “A” of this Agreement will take effect as set out in the Notice. ARTICLE A16 LOBBYISTS AND AGENT FEES A16.1 Lobbyists And Agent Fees. The Recipient represents and warrants: (a) Any person hired by the Recipient to speak or correspond with any employee or other person representing the Province concerning any matter relating to any Funds under this Agreement or any benefit hereunder is registered, if required to register, pursuant to the Lobbyists Registration Act, 1998; (b) It has not and will not make a payment or other compensation to any other legal entity that is contingent upon or is calculated upon the provision of any Funds hereunder or negotiating the whole or any part of the terms or conditions of this Agreement; and (c) No money from the Province was used or will be used to lobby or otherwise secure the provision of any Funds in relation to this Agreement. ARTICLE A17 FUNDS UPON EXPIRY A17.1 Funds Upon Expiry. The Recipient will, upon the expiry of the Agreement, return to the Province any unspent Funds remaining in its possession or under its control plus any Interest Earned on the unspent Funds. ARTICLE A18 REPAYMENT A18.1 Repayment Of Overpayment Or Unspent Saved Funds. If at any time during the Term of this Agreement the Province provides Funds in excess of the amount to which the Recipient is eligible to receive under this Agreement or the Recipient does not spend any Funds that it has saved in accordance with section A3.8 of this Agreement, the Province may: (a) Deduct an amount equal to the excess or saved Funds plus Interest Earned from any further installments of the Funds; or (b) Demand that the Recipient pay an amount equal to the excess or saved Funds plus Interest Earned to the Province. A18.2 Debt Due. If, pursuant to this Agreement: (a) The Province demands the payment of any Funds or an amount equal to any Funds from the Recipient; or (b) The Recipient owes any Funds or an amount equal to any Funds to the Province, whether or not their return or repayment has been demanded by the Province, Page 122 of 158 Schedule "A" File Number: OCIF FC-337 such Funds or other amount will be deemed to be a debt due and owing to the Province by the Recipient and the Recipient will pay or return the amount to the Province immediately, unless the Province directs otherwise. For greater clarity, in the event that the Recipient makes an assignment, proposal, compromise or arrangement for the benefit of creditors or a creditor makes an application for an order adjudging the Recipient bankrupt or applies for the appointment of a receiver, this section A18.2 of Schedule “A” of this Agreement will not affect any Funds that the Recipient is holding in trust for the Province under section A3.4 of Schedule “A” of this Agreement. A18.3 Interest Rate. The Province may charge the Recipient interest on any money owing by the Recipient at the then current interest rate charged by the Province of Ontario on accounts receivable. A18.4 Payment Of Money To Province. If the Province requires the Recipient to repay any Funds or Interest Earned to the Province, the Recipient will pay any money owing to the Province by cheque payable to the “Ontario Minister of Finance” and delivered to the Province at the address referred to in section A19.1 of Schedule “A” of this Agreement. A18.5 Repayment. Without limiting the application of section 43 of the FAA, if the Recipient does not repay any amount owing under this Agreement, Her Majesty the Queen in Right of Ontario may set off any unpaid amount from any money payable to the Recipient by Her Majesty the Queen in Right of Ontario. A18.6 Funds Are Part Of A Social Or Economic Program. The Recipient acknowledges and agrees that any Funds provided under this Agreement are for the administration of social or economic programs or the provision of direct or indirect support to members of the public in connection with social or economic policy. ARTICLE A19 NOTICE A19.1 Notice In Writing And Addressed. Notice will be in writing and will be delivered by email, postage-paid mail, personal delivery or fax and will be addressed to the Province and the Recipient respectively as set out in section C1.6 of Schedule “C” of this Agreement or as either Party later designates to the other by written Notice. A19.2 Notice Given. Notice will be deemed to have been given: (a) In the case of postage-paid mail, five (5) Business Days after the Notice is mailed; or (b) In the case of email, personal delivery or fax, one (1) Business Day after the Notice is delivered. A19.3 Postal Disruption. Despite section A19.2(a) of Schedule “A” of this Agreement, in the event of a postal disruption, (a) Notice by postage-paid mail will not be deemed to be received; and (b) The Party giving Notice will provide Notice by email, personal delivery or fax. ARTICLE A20 CONSENT BY PROVINCE AND COMPLIANCE BY RECIPIENT Page 123 of 158 Schedule "A" File Number: OCIF FC-337 A20.1 Consent. When the Province provides its consent pursuant to this Agreement, that consent will not be considered valid unless that consent is in writing and the person providing the consent indicates in the consent that that person has the specific authority to provide that consent. The Province may also impose any terms and conditions on the consent and the Recipient will comply with such terms and conditions. ARTICLE A21 SEVERABILITY OF PROVISIONS A21.1 Invalidity Or Unenforceability Of Any Provision. The invalidity or unenforceability of any provision in this Agreement will not affect the validity or enforceability of any other provision of this Agreement. Any invalid or unenforceable provision will be deemed to be severed. ARTICLE A22 WAIVER A22.1 Waivers In Writing. If a Party fails to comply with any term or condition of this Agreement that Party may only rely on a waiver of the other Party if the other Party has provided a written waiver in accordance with the Notice provisions in Article A19 of Schedule “A” of this Agreement. Any waiver must refer to a specific failure to comply and will not have the effect of waiving any subsequent failures to comply. For greater clarity, where the Province chooses to waive a term or condition of this Agreement, such waiver will only be binding if provided by a person who indicates in writing that he or she has the specific authority to provide the waiver. ARTICLE A23 INDEPENDENT PARTIES A23.1 Parties Independent. The Recipient acknowledges and agrees that it is not an agent, joint venturer, partner or employee of the Province and the Recipient will not represent itself in any way that might be taken by a reasonable person to suggest that it is or take any actions that could establish or imply such a relationship. ARTICLE A24 ASSIGNMENT OF AGREEMENT OR FUNDS A24.1 No Assignment. The Recipient will not, without the prior written consent of the Province, assign any of its rights or obligations under this Agreement. A24.2 Agreement Binding. All rights and obligations contained in this Agreement will extend to and be binding on the Parties’ respective heirs, executors, administrators, successors and permitted assigns. ARTICLE A25 GOVERNING LAW Page 124 of 158 Schedule "A" File Number: OCIF FC-337 A25.1 Governing Law. This Agreement and the rights, obligations and relations of the Parties will be governed by and construed in accordance with the laws of the Province of Ontario and the applicable federal laws of Canada. Any actions or proceedings arising in connection with this Agreement will be conducted in the Courts of Ontario, which will have exclusive jurisdiction over such proceedings. ARTICLE A26 FURTHER ASSURANCES A26.1 Agreement Into Effect. The Recipient will provide such further assurances as the Province may request from time to time with respect to any matter to which the Agreement pertains and will otherwise do or cause to be done all acts or things necessary to implement and carry into effect the terms and conditions of this Agreement to their full extent. ARTICLE A27 JOINT AND SEVERAL LIABILITY A27.1 Joint And Several Liability. Where the Recipient is comprised of more than one entity, all such entities will be jointly and severally liable to the Province for the fulfillment of the obligations of the Recipient under this Agreement. ARTICLE A28 RIGHTS AND REMEDIES CUMULATIVE A28.1 Rights And Remedies Cumulative. The rights and remedies of the Province under this Agreement are cumulative and are in addition to, and not in substitution of, any of its rights and remedies provided by law or in equity. ARTICLE A29 JOINT AUTHORSHIP A29.1 Joint Authorship Of Agreement. The Parties will be considered joint authors of this Agreement and no provision herein will be interpreted against one Party by the other Party because of authorship. No Party will seek to avoid a provision herein because of its authorship through recourse to a third party, court, tribunal or arbitrator. ARTICLE A30 FAILURE TO COMPLY WITH OTHER AGREEMENT A30.1 Other Agreements. If the Recipient: (a) Has committed a Failure; (b) Has been provided with notice of such Failure in accordance with the requirements of such other agreement; (c) Has, if applicable, failed to rectify such Failure in accordance with the requirements of such other agreement; and (d) Such Failure is continuing, Page 125 of 158 Schedule "A" File Number: OCIF FC-337 the Province may suspend the payment of Funds under this Agreement without liability, penalty or costs for such period as the Province determines appropriate. ARTICLE A31 SURVIVAL A31.1 Survival. The provisions of this Agreement that by their nature survive the expiration or early termination of this Agreement will so survive for a period of seven (7) years from the Expiry Date expiry or date of termination. Without limiting the generality of the foregoing, the following Articles and sections, and all applicable cross-referenced sections and schedules will continue in full force and effect for a period of seven (7) years from the Expiry Date or the date of termination: Article A1 and any other applicable definitions, sections A3.2(d), A3.5, section 4.2, section A7.1 (to the extent that the Recipient has not provided the Reports to the satisfaction of the Province), section A6.2 , Article A7, Article A11, section A13.2, sections A14.2 and A14.3, sections A15.1, A15.2(d), (e), (f), (g) and (h), Article A17, Article A18, Article A19, Article A21, section A24.2, Article A25, Article A27, Article A28, Article A29, Article A30 and this Article A31. A31.2 Survival After Creation. Despite section A31.1 of this Agreement, section A7.2 of this Agreement, including all cross-referenced provisions and Schedules, will continue in full force and effect for a period of seven (7) years from the date in which that document or record referred to in section A7.2 of this Agreement was created. [REST OF PAGE INTENTIONALLY LEFT BLANK – SCHEDULE “B” FOLLOWS] Page 126 of 158 Schedule "A" File Number: OCIF FC-337 SCHEDULE “B” ADDITIONAL TERMS AND CONDITIONS B1.1 No Additional Terms And Conditions: There are no additional terms or conditions for this Agreement. [REST OF PAGE INTENTIONALLY LEFT BLANK – SCHEDULE “C” FOLLOWS] Page 127 of 158 Schedule "A" File Number: OCIF FC-337 SCHEDULE “C” OPERATIONAL REQUIREMENTS UNDER THE AGREEMENT C1.1 Effective Date. The Effective Date of this Agreement is as of the date that the Province signs it. C1.2 Expiry Date. The Expiry Date of this Agreement is March 31, 2027. C1.3 Disposal Of Assets. The Recipient will retain any assets purchased, rehabilitated or built with the Funds under this Agreement for a period of five (5) years from the date that the Project is completed. Within this five (5) year period, the Recipient may ask for the Province’s consent to dispose of any assets purchased, rehabilitated or built with the Funds under this Agreement. The Province may impose any reasonable conditions, including requesting the return of Funds from the Recipient, in return for its consent. C1.4 Submission Of Reports. All Reports under this Agreement will be submitted to the Province using the address supplied under section C1.6 of this Schedule “C” of the Agreement or any other person identified by the Province in writing. C1.5 Insurance Amount. The amount of insurance the Recipient will have for the purposes of section A12.1 of Schedule “A” of this Agreement is no less than two million dollars ($2,000,000.00) in general commercial liability insurance per occurrence. C1.6 Providing Notice. All Notices under this Agreement will be provided to: TO THE PROVINCE TO THE RECIPIENT Ministry of Agriculture, Food and Rural Affairs The Corporation of the Municipality of Shuniah Rural Programs Branch 420 Leslie Avenue 1 Stone Road West, 4NW Thunder Bay, Ontario Guelph, Ontario N1G 4Y2 P7A 1X8 Attention: Manager, Infrastructure Renewal Attention: Paul Greenwood Programs Fax: Fax: 519-826-3398 Email: [email protected] Email: [email protected] or any other person identified by the Parties in writing. [REST OF PAGE INTENTIONALLY LEFT BLANK – SCHEDULE “D” FOLLOWS] Page 128 of 158 Schedule "A" File Number: OCIF FC-337 SCHEDULE “D” ELIGIBLE PROJECT CATEGORIES D1.1 Eligible Project. Eligible Projects include: (a) The development and implementation of asset management plans (e.g. software, training, inspections) and the implementation of Composite Correction Program recommendations. (b) Capital projects and capital maintenance for the renewal, rehabilitation and replacement of core infrastructure assets or capital construction of new core infrastructure that addresses an existing health or safety issue, including: (i) Water: a. Water treatment, and b. Water distribution/transmission. (ii) Wastewater: a. Wastewater treatment and disposal, b. Sanitary sewer systems, and c. Storm sewer systems (urban and rural). (iii) Roads: a. Paved roads, b. Unpaved roads, c. Bus-only lanes, d. Street lighting may be included as an eligible item when part of a road project, and e. Sidewalks and/or cycling lanes located along an existing road. (iv) Bridges and Culverts: a. Sidewalks and/or cycling lanes located along an existing road. Without limiting the foregoing, the Project must be part of the Recipient’s asset management plan in order to be eligible. A Recipient may transfer its yearly allocation to another recipient in the furtherance of a joint project, provided: (a) The joint project is listed as a priority in the asset management plans for the Recipient and other recipients; (b) The Recipient and other recipients inform the Province in writing that they are undertaking a joint project prior to implementation; and (c) The Recipient and other recipients have an agreement in place governing the joint project, including how the joint project is being funded. D2.1 Ineligible Projects. Ineligible projects are any project not part of the Recipient’s Asset Management Plan, and also include: (a) Projects that are routine upgrades or improvements to storm water infrastructure and drainage (Note: an eligible project must eliminate or significantly reduce the potential for serious damages to adjacent critical infrastructure (e.g. roads, bridges, etc.)); (b) Growth-related expansion projects (e.g. new subdivision infrastructure); (c) Infrastructure expansion projects to accommodate future employment or residential development on greenfield sites; and (d) Recreational trail projects. Page 129 of 158 Schedule "A" File Number: OCIF FC-337 SCHEDULE “E” ELIGIBLE AND INELIGIBLE COSTS E1.1 Eligible Costs. Subject to the terms and conditions of this Agreement and section E.2 of this Schedule “E” of the Agreement, Eligible Costs shall only include all direct and incremental costs that are attributable to the development and implementation of the Project and are in the Province’s sole and absolute discretion, properly and reasonably incurred as well as necessary for the Project. Eligible Costs must also be actual, verifiable cash outlays that are documented through invoices, receipts or other records that is acceptable to the Province. Without limiting the generality of the foregoing, Eligible Costs shall only include the following: (a) The capital costs of constructing, rehabilitating, replacing or improving, in whole or in part, a tangible core infrastructure asset; (b) Development and implementation of asset management plans (e.g. software, training third-party condition assessments), including Consultant costs; (c) Activities that improve the performance or increase the capacity of existing water and wastewater infrastructure under the Composite Correction Program including third- party comprehensive performance evaluations and third-party comprehensive technical assistance; (d) Up to 40% of the annual Funds allocation to a maximum of eighty thousand dollars ($80,000.00) per year for Recipient staff members whose responsibilities include asset management and/or Composite Correction Program implementation while receiving third-party comprehensive technical assistance; (e) All capital planning and assessment costs, such as the costs of environmental planning, surveying, engineering, architectural supervision, testing and management consulting services; (f) The costs for permits, approvals, licences and other authorizing documents, as well as inspections and other fees directly attributable to obtaining a permit, approval, licence or other authorizing document, provided those costs are directly attributable to the construction and implementation of Project; (g) Loan payments and interest charges on eligible core infrastructure activities started after January 1, 2017 that the Recipient has obtained financing to complete; (h) The costs for consulting with an Aboriginal Group, including the Recipient’s legal fees, provided they are reasonable, on matters pertaining to the Project, including the translation of documents into languages spoken by the affected Aboriginal Group, but does not include any capacity-building funding unless specifically approved by the Province in writing prior to being incurred; (i) The costs of Project-related signage, lighting, Project markings and utility adjustments; (j) The costs of joint communication activities, such as press releases, press conferences, translation and road signage recognition, as described in Schedule “H” of this Agreement; and (k) Other costs that are, in the Province’s sole and absolute discretion, direct, incremental and necessary for the successful implementation of the Project, provided those costs have been approved by the Province in writing prior to being incurred. E2.1 Ineligible Costs. The following costs are Ineligible Costs and are therefore ineligible to be paid from the Funds being provided under this Agreement: (a) Costs incurred which are not in accordance with section A5.1 of Schedule “A” of this Agreement; Page 130 of 158 Schedule "A" File Number: OCIF FC-337 (b) Any costs related to any ineligible projects set out under section D2.1 of Schedule “D” of this Agreement; (c) Costs associated with the acquisition or leasing of: (i) Land, (ii) Buildings, (iii) Equipment, (iv) Other facilities, and (v) Obtaining easements, including costs or expenses for surveys, and includes real estate fees and other related costs; (d) Costs associated with moveable / transitory assets (e.g. portable generators, etc.) or rolling stock (e.g. trucks, graders, etc.); (e) Costs related to recreational trails; (f) Legal fees, other than those association with consultation with Aboriginal Groups (provided such legal fees are reasonable), as well as loan and interest payments that do not comply with section E1.1(g) of Schedule “E” of this Agreement; (g) Taxes, regardless of any rebate eligibility; (h) The value of any goods and services which are received through donations or in kind; (i) Employee wages and benefits, overhead costs as well as other direct or indirect operating, maintenance and administrative costs incurred by the Recipient for the Project, and more specifically, but without limiting the generality of the foregoing, costs relating to services delivered directly by permanent employees of the Recipient; (j) Meal, hospitality or incidental costs or expenses of Consultants; (k) Costs associated with completing Expressions of Interest and/or applications for the Ontario Community Infrastructure Fund or the Building Canada Fund – Small Communities Fund; (l) Costs of accommodation for any Aboriginal Group; and (m) Costs incurred contrary to section A16.1 of Schedule “A” of this Agreement. E2.2 Costs Of Non-Arm’s Length Parties. The costs or expenses of goods or services acquired from parties that are not Arm’s Length from the Recipient must be valued at the cost of the supplying entity and shall not include any mark up for profit, return on investment or overhead costs and shall not exceed fair market value. The Province may not consider the eligibility of any of these costs unless access is provided to the relevant records of the supplying entity. [REST OF PAGE INTENTIONALLY LEFT BLANK – SCHEDULE “F” FOLLOWS] Page 131 of 158 Schedule "A" File Number: OCIF FC-337 SCHEDULE “F” FINANCIAL INFORMATION F1.1 Allocation Notices Form Part Of Schedule “F” Upon Being Issued. The Parties agree that when the Province issues an Allocation Notice to the Recipient for a Funding Year, that Allocation Notice will become part of this Schedule “F” of the Agreement upon being issued by the Province and is enforceable under this Agreement. F1.2 Revised Allocation Notices Form Part Of Schedule “F” Upon Being Issued. The Parties agree that in the event that the Province issues a Revised Allocation Notice for whatever reason, that Revised Allocation Notice will revoke and replace the Allocation Notice for which the Revised Allocation Notice was issued and that Revised Allocation Notice will become part of this Schedule “F” of the Agreement upon being issued by the Province and will be enforceable under this Agreement. F1.3 No Amending Agreement Needed To Have Allocation Notice Or Revised Allocation Notice Become Part Of Schedule “F” Of Agreement. For greater clarity, and despite section 3.1 of the Agreement, the Parties agree that this Schedule “F” may be altered by the issuance of an Allocation Notice or a Revised Allocation Notice without having to amend this Agreement. F2.1 Payment Of Funds. Subject to the terms and conditions of this Agreement, the Province will provide any Funds pursuant to this Agreement in accordance with the following: (a) Where the Funds are less than one hundred fifty thousand dollars ($150,000.00), the Province will make one (1) payment to the Recipient by March 31 of the allocation year; (b) Where the Funds are more than one hundred fifty thousand dollars ($150,000.00), but less than one million dollars ($1,000,000.00), the Province will make six (6) payments to the Recipient over the calendar year; and (c) Where the Funds are more than one million dollars ($1,000,000.00), the Province will make twelve (12) payments to the Recipient over the calendar year. [REST OF PAGE INTENTIONALLY LEFT BLANK – SCHEDULE “G” FOLLOWS] Page 132 of 158 Schedule "A" File Number: OCIF FC-337 SCHEDULE “G” ABORIGINAL CONSULTATION REQUIREMENTS G1.1 Purpose. This Schedule sets out the responsibilities of the Province and the Recipient in relation to consultation with Aboriginal Groups on the Project, and to delegate procedural aspects of consultation from the Province to the Recipient. G1.2 Definitions. For the purposes of this Schedule: “Section 35 Duty” means any duty the Province may have to consult and, if required, accommodate Aboriginal Groups in relation to the Project flowing from section 35 of the Constitution Act, 1982. G2.1 The Province’s Responsibilities. The Province is responsible for: (a) Determining the Aboriginal Groups to be consulted in relation to the Project, if any, and advising the Recipient of same; (b) The preliminary and ongoing assessment of the depth of consultation required with the Aboriginal Groups; (c) Delegating, at its discretion, procedural aspects of consultation to the Recipient pursuant to this Schedule; (d) Directing the Recipient to take such actions, including without limitation suspension as well as termination of the Project, as the Province may require; (e) Satisfying itself, where it is necessary to do so, that the consultation process in relation to the Project has been adequate and the Recipient is in compliance with this Schedule; and (f) Satisfying itself, where any Aboriginal or treaty rights and asserted rights of Aboriginal Groups require accommodation, that Aboriginal Groups are appropriately accommodated in relation to the Project. G3.1 Recipient’s Responsibilities. The Recipient is responsible for: (a) Giving notice to the Aboriginal Groups regarding the Project as directed by the Province, if such notice has not already been given by the Recipient or the Province; (b) Immediately notifying the Province of contact by any Aboriginal Groups regarding the Project and advising of the details of the same; (c) Informing the Aboriginal Groups about the Project and providing to the Aboriginal Groups a full description of the Project unless such description has been previously provided to them; (d) Following up with the Aboriginal Groups in an appropriate manner to ensure that Aboriginal Groups are aware of the opportunity to express comments and concerns about the Project, including any concerns regarding adverse impacts on hunting, trapping, fishing, plant harvesting or on burial grounds or archaeological sites of cultural significance to the Aboriginal Groups, and immediately advising the Province of the details of the same; (e) Informing the Aboriginal Groups of the regulatory and approval processes that apply to the Project of which the Recipient is aware after reasonable inquiry; (f) Maintaining the Aboriginal Groups on the Recipient’s mailing lists of interested parties for environmental assessment and other purposes and providing to the Aboriginal Groups all notices and communications that the Recipient provides to interested parties and any notice of completion; Page 133 of 158 Schedule "A" File Number: OCIF FC-337 (g) Making all reasonable efforts to build a positive relationship with the Aboriginal Groups in relation to the Project; (h) Providing the Aboriginal Groups with reasonable opportunities to meet with appropriate representatives of the Recipient and meeting with the Aboriginal Groups to discuss the Project, if requested; (i) If appropriate, providing reasonable financial assistance to Aboriginal Groups to permit effective participation in consultation processes for the Project, but only after consulting with the Province; (j) Considering comments provided by the Aboriginal Groups regarding the potential impacts of the Project on Aboriginal or treaty rights or asserted rights, including adverse impacts on hunting, trapping, fishing, plant harvesting or on burial grounds or archaeological sites of cultural significance to an Aboriginal Group, or on other interests, or any other concerns or issues regarding the Project; (k) Answering any reasonable questions to the extent of the Recipient’s ability and receiving comments from the Aboriginal Groups, notifying the Province of the nature of the questions or comments received and maintaining a chart showing the issues raised by the Aboriginal Groups and any responses the Recipient has provided; (l) Where an Aboriginal Group asks questions regarding the Project directly of the Province, providing the Province with the information reasonably necessary to answer the inquiry, upon the Province’s request; (m) Subject to section G3.1(o) of this Schedule “G” of the Agreement, where appropriate, discussing with the Aboriginal Groups potential accommodation, including mitigation of potential impacts on Aboriginal or treaty rights, asserted rights or associated interests regarding the Project and reporting to the Province any comments or questions from the Aboriginal Groups that relate to potential accommodation or mitigation of potential impacts; (n) Consulting regularly with the Province during all discussions with Aboriginal Groups regarding accommodation measures, if applicable, and presenting to the Province the results of such discussions prior to implementing any applicable accommodation measures; (o) Complying with the Province’s direction to take any actions, including without limitation, suspension or termination of the Project, as the Province may require; and (p) Providing in any contracts with Third Parties for the Recipient’s right and ability to respond to direction from the Province as the Province may provide. G3.2 Acknowledgement By Recipient. The Recipient hereby acknowledges that, notwithstanding section A4.2 of Schedule “A” of this Agreement, the Province, any provincial ministry having an approval role in relation to the Project, or any responsible regulatory body, official, or provincial decision-maker, may participate in the matters and processes enumerated therein as they deem necessary. G3.3 Recipient Shall Keep Records And Share Information. The Recipient shall carry out the following functions in relation to record keeping, information sharing and reporting to the Province: (a) Provide to the Province, upon request, complete and accurate copies of all documents provided to the Aboriginal Groups in relation to the Project; (b) Keep reasonable business records of all its activities in relation to consultation and provide the Province with complete and accurate copies of such records upon request; (c) Provide the Province with timely notice of any Recipient mailings to, or Recipient meetings with, the representatives of any Aboriginal Group in relation to the Project; Page 134 of 158 Schedule "A" File Number: OCIF FC-337 (d) Immediately notify the Province of any contact by any Aboriginal Groups regarding the Project and provide copies to the Province of any documentation received from Aboriginal Groups; (e) Advise the Province in a timely manner of any potential adverse impact of the Project on Aboriginal or treaty rights or asserted rights of which it becomes aware; (f) Immediately notify the Province if any Aboriginal archaeological resources are discovered in the course of the Project; (g) Provide the Province with summary reports or briefings on all of its activities in relation to consultation with Aboriginal Groups, as may be requested by the Province; and (h) If applicable, advise the Province if the Recipient and an Aboriginal Group propose to enter into an agreement directed at mitigating or compensating for any impacts of the Project on Aboriginal or treaty rights or asserted rights. G3.4 Recipient Shall Assist The Province. The Recipient shall, upon request lend assistance to the Province by filing records and other appropriate evidence of the activities undertaken both by the Province and by the Recipient in consulting with Aboriginal Groups in relation to the Project, attending any regulatory or other hearings, and making both written and oral submissions, as appropriate, regarding the fulfillment of Aboriginal consultation responsibilities by the Province and by the Recipient, to the relevant regulatory or judicial decision-makers. G4.1 No Acknowledgment Of Duty To Consult Obligations. Nothing in this Schedule shall be construed as an admission, acknowledgment, agreement or concession by the Province or the Recipient, that a Section 35 Duty applies in relation to the Project, nor that any responsibility set out herein is, under the Constitution of Canada, necessarily a mandatory aspect or requirement of any Section 35 Duty, nor that a particular aspect of consultation referred to in subsection G2.1 hereof is an aspect of the Section 35 Duty that could not have lawfully been delegated to the Recipient had the Parties so agreed. G5.1 No Substitution. This Schedule shall be construed consistently with but does not substitute for any requirements or procedures in relation to Aboriginal consultation or the Section 35 Duty that may be imposed by a ministry, board, agency or other regulatory decision-maker acting pursuant to laws and regulations. Such decision-makers may have additional obligations or requirements. Nonetheless, the intent of the Province is to promote coordination among provincial ministries, boards and agencies with roles in consulting with Aboriginal Groups so that the responsibilities outlined in this Agreement may be fulfilled efficiently and in a manner that avoids, to the extent possible, duplication of effort by Aboriginal Groups, the Recipient, the Province, and provincial ministries, boards, agencies and other regulatory decision-makers. G6.1 Notices In Relation To Schedule. All notices to the Province pertaining to this Schedule shall be in writing and shall be given sent to the person identified under section C1.6 of Schedule “C” of this Agreement. [REST OF PAGE INTENTIONALLY LEFT BLANK – SCHEDULE “H” FOLLOWS] Page 135 of 158 Schedule "A" File Number: OCIF FC-337 SCHEDULE “H” COMMUNICATIONS PROTOCOL H1.1 Application Of Protocol. This Protocol applies to all communications activities related to any funding the Recipient receives under this Agreement. Communications activities may include, but are not limited to: (a) Project signage; (b) Media events and announcements, including news conferences, public announcements, official events or ceremonies, news releases; (c) Printed materials; (d) Websites; (e) Photo compilations; (f) Award programs; or (g) Awareness campaigns. H2.1 Project Signage. The Province may require that a sign be installed at the site of the Project. If the Recipient installs a sign at the site of a Project, the Recipient shall, at the Province’s request, provide acknowledgement of the provincial contribution to the Project. Sign design, content and installation guidelines will be provided by the Province. Where the Recipient decides to install a permanent plaque or other suitable marker with respect to a Project, it must recognize the provincial contribution to the Project and be approved by the Province prior to installation. The Recipient is responsible for the production and installation of Project signage, unless otherwise agreed upon in writing prior to the installation of the signage. H3.1 Media Events. The Province or the Recipient may request a media event, announcement or recognition of key milestones related to Project. In requesting a media event or an announcement, the Party requesting the event will provide at least twenty-one (21) Business Days’ notice to the other Party of its intention to undertake such an event. The event will take place at a date and location that is mutually agreed to by the Parties. The Parties will have the opportunity to participate in such events through a designed representative. Each participant will choose its designated representative. All joint communications material related to media events and announcements must be approved by the Province and recognize the funding provided by the Province. Media events and announcements include but are not limited to: (a) News conferences; (b) Public announcements; (c) Official events or ceremonies; or (d) News releases. H4.1 Awareness Of Project. The Recipient may include messaging in its own communications products and activities with regards to the Project. When undertaking such activities, the Recipient will provide the opportunity for the Province to participate and will recognize the funding provided by the Province. Page 136 of 158 Schedule "A" File Number: OCIF FC-337 H5.1 Issues Management. The Recipient will share information promptly with the Province should significant emerging media, Project or stakeholder issues relating to a Project arise. The Province will advise the Recipient, when appropriate, about media inquiries concerning the Project. H6.1 Communicating Success Stories. The Recipient agrees to communicate with the Province for the purposes of collaborating on communications activities and products including but not limited to success stories and features relating to the Project. The Recipient acknowledges and agrees that the Province may publicize information about the Project. The Province agrees it will use reasonable efforts to consult with the Recipient about the Province’s publication about the Project prior to making it. H7.1 Disclaimer. If the Recipient publishes any material of any kind relating to the Project or the Ontario Community Infrastructure Fund, the Recipient will indicate in the material that the views expressed in the material are the views of the Recipient and do not necessarily reflect the Province’s views. [REST OF PAGE INTENTIONALLY LEFT BLANK – SCHEDULE “I” FOLLOWS] Page 137 of 158 Schedule "A" File Number: OCIF FC-337 SCHEDULE “I” REPORTS I1.1 Reports. The Recipient will submit the following Reports in accordance with the reasonable directions provided by the Province by the date indicated in the chart immediately below. The Province will provide the contents of the Report at a later date. NAME OF REPORT DUE DATE Annual Financial Report See section I2.1 of this Schedule. Project Information Report See section I2.1 of this Schedule. Other Reports Within the time period set out in the written request from the Province. I2.1 Timing Of Reports. The Recipient will provide to the Province the following Reports at the times noted below: (a) By January 15th of each year: (i) Project Information Report Project Status and Financial Update for all Projects For Asset Management Planning or Composite Correction Program, Implementation Staff Time Attestations (as appropriate) Completed Project Being Debt Financed – Yearly Update (as appropriate) (ii) Annual Financial Report from the previous year (Interest Earned must be reported for the previous calendar year) (b) By April 15th of each year: (i) Project Information Report – Proposed Project Information for any new or revised Project (reminder – a Duty to Consult assessment must be completed by the Province for each Project forty-five (45) Business Days prior to the start of construction of that Project) (c) Within forty-five (45) Business Days of Project or construction completion or no later than January 15th of the year following completion of the Project (i) Project Information Report – Completed Project information Page 138 of 158 Monthly Expenditures September 2016 v3.xls Municipality of Shuniah Fire Expenditures For the Month of September 2016 CHQ DATE SUPPLIER DESCRIPTION AMOUNT 15230 9/1/2016 GLOBALSTAR CANADA SATELLITE CO Satellite - 3 services 183.00 15236 9/1/2016 UNION GAS Monthly usage 39.99 15239 9/12/2016 BELL CANADA Monthly usage 92.01 15241 9/12/2016 HYDRO ONE Monthly usage 152.61 15245 9/12/2016 RBC: Visa Maltese Food for FFs 175.38 15245 9/12/2016 RBC: Visa NFPA NATL Fire Protection NFPA 2016 62.44 15249 9/20/2016 BLAIR ARTHUR Rehab supplies 161.00 15250 9/20/2016 AUTO PARTS CENTRAL Truck batteries, paper towel wipes, cleaner 1,094.47 15253 9/20/2016 COUNTERMEASURES SECURITY INC Replace damaged door 2,423.84 15259 9/20/2016 HOSANNA FIRE PROTECTION SERV SCBA H. testing 69.45 15260 9/20/2016 HUMPHREY SANITATION SUPPLIES Garbage bags 64.52 15261 9/20/2016 INGENIOUS SOFTWARE Service agreement FFP 1,088.47 15264 9/20/2016 LOWERYS BASICS Hardrives x 2, IT service, copier maint fees, stationery 934.13 15265 9/20/2016 MAIER HARDWARE LIMITED Fire Department BBQ 1,045.24 15267 9/20/2016 MARVIN S LASSI Repairs to weather station 56.50 15271 9/20/2016 NORWEST PEST CONTROL Clusterfly treatment 1,186.50 15272 9/20/2016 PARTSOURCE#738 Tie down molding, cleaner, wax 169.88 15274 9/20/2016 PPE SOLUTIONS INC Bunker suits x 3 6,302.01 15275 9/20/2016 SEA HAWK SPECIALIZED TRUCKS Pumper repair & inspection - parts & labour 2,659.94 15276 9/20/2016 SHELL CANADA PRODUCTS LTD Fuel 232.32 15278 9/20/2016 SPECTRUM TELECOM GROUP LTD Radio repair - remote speaker mic 158.20 15279 9/20/2016 SUPERIOR TOWING Training 508.50 15281 9/20/2016 TRUCK & DIESEL HYDRAULICS Truck parts 60.75 15286 9/28/2016 BELL MOBILITY INC Mobility x 5 services 305.99 15294 9/28/2016 HYDRO ONE Monthly usage 723.26 15301 9/28/2016 PASS LAKE FIRE DEPT October levy 3,750.00 15303 9/28/2016 SPI HEALTH AND SAFETY INC Boots allowance for Rhea Cockerall 210.50 15304 9/28/2016 TBAY TEL Monthly usage 600.77 Total Fire Expenditure $ 24,511.67 Page 1 of 3 Page 139 of 158 Monthly Expenditures September 2016 v3.xls Municipality of Shuniah Roads Expenditures For the Month of September 2016 CHQ DATE SUPPLIER DESCRIPTION AMOUNT 15239 9/12/2016 BELL CANADA Monthly usage 88.16 15241 9/12/2016 HYDRO ONE Monthly usage 136.70 15247 9/20/2016 1670747 ONTARIO INC Fuel 1,692.37 15251 9/20/2016 BRUNO'S CONTRACTING Road #5 culvert - gravel, blasted rock 6,994.69 15252 9/20/2016 CANADIAN PACIFIC RAILWAY Flasher gates 1,796.00 15254 9/20/2016 FORT GARRY INDUSTRIES LTD Slip hooks 35.93 15257 9/20/2016 HERTZ EQUIPMENT RENTAL Rd #5 culvert 863.50 15262 9/20/2016 L H NORTH LTD Road #5 South 395.50 15263 9/20/2016 LAKEHEAD CLEANERS Coverall cleaning 40.98 15266 9/20/2016 MAKI BAY SOLAR INC Solar panel maintenance 313.58 15270 9/20/2016 NORTHERN TURF EQUIPMENT Oil, oil filter 110.15 15271 9/20/2016 NORWEST PEST CONTROL Clusterfly treatment 339.00 15273 9/20/2016 PIONEER CONSTRUCTION INC Culvert patch work 38,626.79 15276 9/20/2016 SHELL CANADA PRODUCTS LTD Fuel 521.55 15277 9/20/2016 SIGNS NOW Various road signs 1,824.95 15280 9/20/2016 THUNDER BAY FASTENERS Grease, nuts & bolts 251.98 15281 9/20/2016 TRUCK & DIESEL HYDRAULICS Crimp fittings, hose wraps and wires 169.31 15283 9/28/2016 1670747 ONTARIO INC Fuel 1,329.45 15284 9/28/2016 ACTION TIRE CENTRE Float tires x 2 584.62 15285 9/28/2016 ARMTEC Road #5 culvert replacement 5,514.89 15287 9/28/2016 BRUNO'S CONTRACTING Gravel for yard stock 545.35 15291 9/28/2016 GFL ENVIRONMENTAL INC Recycling collection, porta rentals 2,938.00 15294 9/28/2016 HYDRO ONE Monthly usage 1,206.52 15296 9/28/2016 L.T.L. CONTRACTING LTD Road #5 South culvert replacement 8,657.33 15297 9/28/2016 LAKEHEAD CLEANERS Coverall cleaning 20.49 15300 9/28/2016 NORWEST PEST CONTROL Control of mice 395.50 15302 9/28/2016 SHUNIAH SERVICE Brake chamber job - parts & labour 103.96 15304 9/28/2016 TBAY TEL Monthly usage 288.38 15308 9/28/2016 TRUE GRIT CONSULTING LTD Engineering - East Loon 3,737.47 Total Roads Expenditures $ 79,523.10 Page 2 of 3 Page 140 of 158 Monthly Expenditures September 2016 v3.xls Municipality of Shuniah Admin Expenditures For the Month of September 2016 CHQ DATE SUPPLIER DESCRIPTION AMOUNT 15231 9/1/16 KETCHUM MANUFACTURING INC Dog tags for 2017 140.98 15232 9/1/16 LEADERSHIP THUNDER BAY Tuition fee for year - L. Matychuk 2,700.00 15233 9/1/16 MICHAEL MCFARLANE Building/plumbing inspections & plan exams 197.92 15234 9/1/16 THOMAS BUTLER Building/plumbing inspections & plan exams 2,894.20 15235 9/1/16 TWIN CITY REFRESHMENTS LTD Creamers 11.58 15237 9/12/16 ANDREA STRAWSON Mileage to various locations for Seniors BBQ 42.10 15238 9/12/16 BAY LOCK & SECURITY Service call 112.44 15240 9/12/16 GRAND & TOY File folders, pens, highlighters 235.27 15242 9/12/16 LAKEHEAD CLEANERS Black mats 60.97 15243 9/12/16 MALLON'S CORPORATE IMPRESSIONS Promotional hats/toques, OACP/OAPSB Conf promo items 1,543.63 15244 9/12/16 MARITIME TRAVEL AMO airfare-D. Smith, Prov PSB Conf air - D. Smith 1,144.71 15245 9/12/16 RBC: Visa Subway Council meeting 130.06 15245 9/12/16 RBC: Visa Home Outfitters Tablecloths for Rec Centre Meetings 225.77 15245 9/12/16 RBC: Visa Shutterfly Prizes for Seniors BBQ 134.41 15245 9/12/16 RBC: Visa www.1and1.com Website support 37.31 15245 9/12/16 RBC: Visa SurveyMonkey Website services 30.00 15246 9/12/16 THUNDER BAY DSSAB September levy 72,200.00 15248 9/20/16 ANDREA STRAWSON Shuffleboard BBQ, mileage 73.90 15255 9/20/16 FRANCOTYP-POSTALIA CANADA INC Postbase postage meter rental 135.60 15256 9/20/16 GFL ENVIRONMENTAL INC Porta rental @ O'Connor Point 169.50 15258 9/20/16 KRISTY HINTZ Prescription eyeglasses - K.Hintz 210.00 15264 9/20/16 LOWERYS BASICS Replace computer - webbased application demands 1, 310.32 15268 9/20/16 MINISTER OF FINANCE Municipal Policing Services - Sept 60,912.00 15269 9/20/16 MOLLY MAID Janitorial 416.00 15282 9/20/16 UNION GAS Monthly usage 35.92 15288 9/28/16 CONSEIL SCOLAIRE DE DCSB 3rd quarter levy 2,937.84 15289 9/28/16 CONSEIL SCOLAIRE DU GRAND NORD 3rd quarter levy 176.93 15290 9/28/16 DESIGN HOUSE September Shuniah News-Coordination/production/layout 237.30 15292 9/28/16 GRAND & TOY Stationery supplies - office 183.68 15293 9/28/16 GREAT-WEST LIFE ASSURANCE October benefits 5,445.73 15295 9/28/16 PETER KNUDSEN Refund overpayment 292.84 15297 9/28/16 LAKEHEAD CLEANERS Black mats 60.97 15298 9/28/16 LAKEHEAD PUBLIC SCHOOLS 3rd quarter levy 270,197.98 15299 9/28/16 LOWERYS BASICS Per copy photocopier charges 241.32 15304 9/28/16 TBAY TEL Monthly usage 705.81 15305 9/28/16 THUNDER BAY CATHOLIC DSB 3rd quarter levy 78,820.68 15306 9/28/16 THUNDER BAY DISTRICT HEALTH UNIT October levy 4,737.00 15307 9/28/16 THUNDER BAY LETTER SHOP SERVICES Shuniah News - September edition 1,278.66 15309 9/28/16 TWIN CITY REFRESHMENTS LTD Coffee, creamers 92.58 Total Cheques $ 510,513.91 Bank withdrawals: Payrolls for month 78,677.44 OMERS - premium for prior month 17,621.18 Photocopier lease - monthly 197.75 Total Admin Expenditures $ 607,010.28 Totals for Resolution(s): Total Fire 24,511.67 Total Roads 79,523.10 Total Admin 607,010.28 711,045.05 Page 3 of 3 Page 141 of 158 Ministry of Energy Ministére de |’Energie n Office of the Minister Bureau du ministre y 4"‘Floor, Hearst Block 49étage, édifice Hearst ‘ 900 Bay Street 900, rue Bay "“9“'% Toronto ON M7A 2E1 Toronto ON M7A 2E1 Ontfio Tel.: 416-327-6758 Tél. : 416 327-6758 Fax: 416-327-6754 Téléc. : 416 327-6754 September 1, 2016 Ms Wendy Landry Reeve Municipality of Shuniah 420 Leslie Avenue Thunder Bay ON P7A 1X8 Dear Reeve Landry: I wanted to take this opportunity to update you on changes to legislation that willhelp protect electricity consumers from door—to—doorenergy contract sales. Amendments to the Energy Consumer Protection Act (ECPA), and the supporting regulation, provide increased protective measures for consumers when entering into energy contracts with electricity retailers and gas marketers. This includes measures aimed at protecting consumers against aggressive sales tactics and providing consumers with the ability to make more informed choices about energy purchases. Some of the key changes include: - Banning door-to-door sales of retail energy contracts and creating rules to govern permissible marketing activity at the home of a consumer; - Requiring that all retail energy contracts, including those entered into over the Internet, are subject to a standardized verification process; - Authorizing the Ontario Energy Board (OEB), through its codes/rules, to require that prices offered by retailers and marketers be determined in accordance with specific requirements; - Prohibiting sales agents selling energy retail contracts from being remunerated based on commission; - New cancellation provisions that willalso allow consumers to cancel an energy contract 30 days after receiving their second bill, with no cost; and - Prohibiting auto-renewal for all energy contracts. Provisions amending the ECPA will be proclaimed into force on January 1, 2017. Additionally, the amendments to O. Reg. 389/10 (General) made under the ECPA were filed with the Registrar of Regulations on June 24, 2016, with an effective date of January 1, 2017. .-.;.¢ ;.-.-mf;?P/3.Ll'i‘{OF SHUNIAH 1 ~ . :‘ '-«hut; SEP0 8 2015 Page 142 of 158 -2- The government works with the OEB to protect consumers. The OEB will update its codes of conduct and other regulatory documents to align with the amendments to the ECPA and O. Reg. 389/10. To view the amendments to O. Reg. 389/10, as filed with the Registrar of Regulations, please visit www.ontario.ca/laws/regulation/r16241. These measures were enacted to support and protect Ontario’s ratepayers in light of an evolving energy sector. The banning of door-to-door energy contracts, together with limiting high-pressure sales tactics, will help ensure that electricity consumers are better protected. Strengthening consumer protection in the energy sector is part of the government’s plan to build Ontario up, and we are committed to improving policies and processes that impact the everyday lives of Ontarians. I trust that this information is helpful. Please accept my best wishes. Sincerely, Glenn Thibeault Minister Page 143 of 158 List of Unfinished Business Updated - October 12, 2016 Items Comments Organizational Review Proceed with next steps with consultant. Servicing Options Study RFP Study is underway. Master Wastewater and Water Servicing Plan RFP for Safety Audit to go out in October. CN Whistle Cessation Pursued "Supported" designation. (AMO delegation – McKenzie Public School August) District Social Services Meeting with Deputy Minister MCSS on October 21 Administration Board Following up with meeting in September with CN Rails to Trails Railway. Page 144 of 158 Vivian Bloom Tel: 613-338-2811 or Mayor Toll Free 877-338-2818 Extension 277 Fax: 613-338-3292 Pat Pilgrim Chief Administrative Email: #33011 Hwy 62, P.O Box 130 [email protected] Officer Maynooth, Ontario, K0L 2S0 ______ September 12, 2016 The Honourable Steven Del Duca Minister of Transportation 77 Wellesley Street West Ferguson Block, 3rd Floor Toronto, ON M7A 1Z8 [email protected] Dear Minister Del Duca: Please be advised that the Council of the Municipality of Hastings Highlands passed the following motion at the Regular Meeting of Council on September 7, 2016 regarding: Bill 171, Highway Traffic Amendment Act (Waste Collection and Snow Plows) 2016 Resolution #466-2016 Motion Details Moved by: Councillor Matheson Seconded by: Councillor Robinson CARRIED THAT Council receives this report “Bill 171, Highway Traffic Amendment Act” provided by the Clerk/Manager of Corporate Services and; THAT the Council of Hastings Highlands supports the Township of Carlow/Mayo in their request of support for Bill 171 Amendment and; WHEREAS the Council of Hastings Highlands recognizes the importance of service vehicles as Waste Collection and Snowplows to be acknowledged the same as O.P.P, EMS and Fire vehicles when in operation for the health and safety of the operators of these vehicles in reducing injury or harm and; Page 145 of 158 THEREFORE BE IT RESOLVED that the Municipality of Hastings Highlands supports the amendments to Bill 171 extending the restrictions on approaching stopped emergency vehicles or tow trucks to approaching a stopped road service vehicle, this including vehicles for an entity such as a municipality in the course of collecting garbage or material for disposal or recycling from the side of a highway and road service vehicles for the purpose of plowing, salting or de-icing a highway or to apply chemicals or abrasives to a highway for snow or ice control and; FURTHERMORE THAT a copy of this resolution be forwarded to the Township of Carlow/Mayo, the Hon. Del Duca, Minister of Transportation, Premier of Ontario, and all Ontario Municipalities. Thank you for receiving our correspondence and considering the request. Sincerely, Suzanne Huschilt, Acting Deputy Clerk cc: The Township of Carlow/Mayo [email protected] cc: The Premier of Ontario [email protected] cc: All Ontario Municipalities –will be sent in a separate email Page 146 of 158 o *1’ AM» r5?'i”""”R VEL ASSOCIATION You7”€/I/lV[z‘eo/ "7'0 N05774’5 401%/lm4ua/Genera/Meezing North of Superior Travel Association invites you to attend this exciting event on November 3, 2016. We are inviting all Businesses, Municipalities and First Nations communities within the region to take part in this event. Attendees are invited to participate in workshops, networking opportunities and be front and centre for some exciting announcements. Registration fee is $45.00/person and includes refreshments through the day, workshops and a fabulous dinner. The Annual General Meeting portion is free to attend. We have reserved a block of rooms at the Prince Arthur Waterfront Hotel for the evening of November 3rd for those from the region who wish to stay overnight. The cost is $89.00 + tax and includes breakfast. Please call 807-345-5411 to arrange your accommodations —use the promotion code ”NOSTA” Come join us as we applaud the past and embrace the future! For more information contact Bernadette Langthorne at 807-887-3188 or email [email protected] Page 147 of 158 gf?v?/I'$f¢"’.o"* TR VEL ASSOCIATION AnnualGeneral Meeting November3, 2016 Prince Arthur Waterfront Hotel 1:00 pm— 8:00 pm Dawson Room AGENDA 12:30—1:00 Registration 1:00 — 2:30 Welcome Guest Speaker Special Announcements 2:30-4:00 Workshops 4:00-4:30 Annual General Meeting — no fee to attend 4:30-5:30 Symposium 5230- Dinner Page 148 of 158 F A Llnnl-I-Inn -._n| nnr~Iq~I-irxn H mam u )4’ m“ww Iua Hui] BRIDGINGTHE GAP BETWEENHEALTHANDHOUSIN A Healthy Foundation: Bridging the Gap between Health and Housing Monday, October 17, 2016 Nor’Wester Best Western Hotel, 2080 Highway 61, Thunder Bay There is a large population of vulnerable individuals living in Northwestern Ontario who are either homeless or living in unstable/inadequate housing. This group includes seniors and those with mental health and/or addiction issues. Stable affordable housing contributes to better health and quality of life. There is a clear shortage of affordable private and non-pro?t sector rental housing in Northwestern Ontario and more opportunities for affordable home ownership are needed. There are a diverse range of organizations involved in the provision of supportive needs across the North West LHIN. Page 149 of 158 ..r.«:..:» L...» « .»_\.._U .,_..c__._.::£2 5,. .?e...ru:,.~n.*.e.3m+._..r,+¢~e._.....:....»mw.m_...... _.....,.:u« T.£.$_n_n ..N....uV_.>1_«v~vw moumawmm5....3.._ _§m_._on¢ o_._mucO 3am..m_oc_.E._..5 >_o3_._m__._omou“.301 E363 amm._ou.m3.._oZ EON .2 $9060 $_o_9o3._. m:_5o_._Uco £__om_._ :mm3uom990 2.3 m_.__m_o_._m Eo_u_o_o::ou_ >.._u__omI< JOULDcuumhm F_DOOnO—. JUGLDsoumbm U :o_.uc._u=.um Page 150 of 158 Paul Greenwood From: Edwards, Lesley [Lesley.Edwards@LH|NS.ON.CA] Sent: Thursday, September 22, 2016 4:10 PM To: Edwards, Lesley Cc: Farrell, Siobhan; Warywoda, Andrea Subject: Agenda Attached | A Healthy Foundation: Bridging the Gap Between Health & Housing Forum; October 17 & 18, 2016 Attachments: 2016_10_17_18_SupportiveHousingForum_Agenda.pdf Good afternoon everyone, The agenda has been finalized for the ”A Healthy Foundation: Bridging the Gap Between Health & Housing” forum which is now Ifyou haven't registered yet, don't hesitate, register today! Nicholas Gazzard has been Executive Director of the Co-operative Housing Federation of Canada since 2005. His previous experience includes six years as CHFCanada's Director, Sector Development in Ottawa and 10 years as Executive Director of COHO, a management services group for housing co-ops in British Columbia. Nicholas is currently the President of Co-operative Housing International, the housing sectoral group of the International Co-operative Alliance. He is the former CEO of the Community Housing Management Network, a property management company he co—foundedto serve co—operative and non—profithousing in Eastern Canada. Nicholas has more than 30 years‘ experience in co-op housing, including close to 20 years as a housing co-op member. He served five years on the board of a co—operative lending institution and currently chairs the board of Encasa, an investment management company for the reserves of community housing groups. Nicholas is a registered federal lobbyist and has twice been named among the 100 top lobbyists in Canada. October 18 Speaker: Dr. Rebecca Schiff Dr. Rebecca Schiff is an Assistant Professor in the Department of Health Sciences at Lakehead University. For over ten years Dr. Schiff has been conducting research on housing and homelessness with communities across the country. This includes work with the Calgary Homeless Foundation, the Regina Housing and Homelessness Committee, the Thunder Bay Housing and Homelessness Coalition, and a number of rural, remote, and Indigenous communities. She is the author of numerous publications on housing and homelessness in Canada, including several publications focused specifically on housing needs in rural and northern communities. Recent publications include journal articles: Rural Homelessness in Canada: Directions for planning and research; Northern Housing Networks: Building Collaborative Effortsto Address Housing and Homelessness Remote Canadian Communities; and an upcoming book Pandemic Preparedness and Homelessness: Lessons fromH1N1 in Canada which includes a chapter on the first national survey of health status of homeless individuals 1 Page 151 of 158 Please note: Ifyou plan to attend the evening of the 17”‘as well as the Forum on the 18”‘please select both options once on the registration page There is a photo waiver included, please read the waiver and accept the terms accordingly There is an option on the second ticket to ”copy information” as a time saving option built in for you please call the hotel to reserve your guest room (807) 473-9123 and be sure to let them know you are attending the forum to receive the discounted guest room rate Any previous R$VPs to this event via e-mail must still register using the online registration. Administrative Assistant Adjointe administrative North West Local Health Integration Network Réseau local d'intégration des services de santé du 975 Alloy Drive, Suite 201 Nord-Ouest Thunder Bay, ON P7B 5Z8 975, prom. Alloy, bureau 201 Phone: (807) 684-9425 ext. 2050 Thunder Bay, ON P7B 5Z8 Toll free: 1-866-907-LHIN or 1-866-907-5446 Tél : (807) 684-9425 poste 2050 Fax: (807) 684-9533 Sans frais : 1-866-907-LHIN ou 1-866-907-5446 Iesle .edwards |hins.on.ca Téléc I (807) 684-9533 www.northwest|hin.on.ca NormWestLHIN Rl.|SSduN(ud-Guest &. Leadership Award &.‘ PRIX DE LEADERSHIP saun- nanome- um - eomog éomog Page 152 of 158 Page 153 of 158 Page 154 of 158 M up.6.,» ,9 %So Am 3% Page 155 of 158 Page 156 of 158 Thunder Bay District Municipal League Oct 28 & 29, 2016 White Water Golf Course Municipality of Oliver Paipoonge AGENDA Friday, October 28, 2016 8:00 a.m. Registration 8:30 a.m. Buffet Breakfast 9:00 a.m. Call to Order and Opening Remarks Wendy Landry, President Official Welcome Mayor Lucy Kloosterhoos, Municipality of Oliver Paipoonge Appointment of Sergeant at Arms 9:15 a.m. Walk a Mile in Her Shoes --strengthening relationships between the community at large City of Thunder Bay and Urban Aboriginal Peoples 10:15 a.m. Refreshment Break 10:30 a.m. Tourism Excellence North Karen Tait-Peacock 11:15 a.m. Lynda Rydholm FCM update City of Thunder Bay Noon Buffet lunch 1 p.m. MPAC Carla Nell 1:45 p.m. Information Sharing Chair: wendy Landry 2:30 p.m. Refreshment Break 2:45 p.m. ` Patty Hadju Member of Parliament 3:15 p.m. Dawson Mihichuk Fair Vote Canada Ranked Ballots Karen Bradica MMAH 4:15 Members of Provincial Parliament 4:45 Adjournment Please take your collection of papers etc. out of the dining room and put into the large coat room area. There are several tables there and paper/pens to put your name on your books. Less congestion and time to stretch while the staff clear the room for dinner! 6 p.m. Dinner Saturday,October 29, 2016 1 Page 157 of 158 Thunder Bay District Municipal League Oct 28 & 29, 2016 White Water Golf Course Municipality of Oliver Paipoonge 8:30 a.m. Buffet breakfast 9 a.m. NOMA Update President 9:15 a.m. Naomi Giuliano Healthy Kids Challenge Project Manager 10:00 a.m. Refreshment break Panel: Catherine Schwartz Mendez, Public Health Nutritionist Erin Beagle, 10:15 a.m. Urban Agriculture Roots to Harvest Thora Cartlidge, Land Use Planner 11:30 a.m. League Business NOON Adjournment 2 Page 158 of 158