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Kitsap Transit Board of Commissioners Meeting

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Kitsap Transit Board of Commissioners Meeting KITSAP TRANSIT BOARD OF COMMISSIONERS MEETING MINUTES OF JUNE 1, 2021 Board of Commissioners Present: Daugs/ Leslie/ Council Member/ City of Bremerton Deets/ Joel Council Member/ City of Bainbridge Island Erickson/ Becky/ Mayor/ City of Poulsbo Fuller/ Mark/ Teamsters Local No. 5891 non-voting member Garrido/ Charlotte/ Kitsap County Commissioner Gelder/ Robert/ Kitsap County Commissioner Putaansuu/ Robert Mayor/ City of Port Orchard/ Chair Schneider/ Leslie/ Mayor/ City of Bainbridge Island Wheeler/ Greg/ Mayor/ City of Bremerton Wolfe/ Edward/ Kitsap County Commissioner/ Vice Chair- absent Staff Present: Jill Boltz/ Clerk of the Board; John Clauson/ Executive Director; Dennis Griffey/ Vehicle & Facilities Maintenance Director; Steffani Lillie/ Service & Capital Development Director; Charlotte Sampson/ Executive Assistant/Deputy Clerk of the Board; Ray Scott/ Marine Services Director; Paul Shinners/ Finance Director Also Present: David Weibel/ Legal Counsel 1. CALL TO ORDER: Chairperson Putaansuu called the meeting of the Kitsap Transit Board of Commissioners to order at 8:30AM. Clerk of the Board Boltz shared the following opening statement: This meeting of the Kitsap Transit Board of Commissioners is being held virtually in accordance with Governor lnslee/s Proclamation No. 20-28 and subsequent extensions relating to the suspension of certain provisions of the Open Public Meetings Act. Staff has provided numerous resources for the public to listen/ view and provide comment for this meeting. This meeting will be recorded and available for viewing at the public/s convenience on the Kitsap Transit website or through Bremerton Kitsap Access Television (BKAT). This information was provided to the public through regular distribution of the agenda/ posting on Kitsap Transifs website and Rider Alert. The public was invited to submit written comments to be included in the record by 4:00PM on Monday/ May 31 1 2021 to mysel( Jill Boltz/ Clerk of the Board. Two comments were received. The Board will also take Public Comments during the designated time on the agenda. When called upon/ please state your name for the record and you will have three (3) minutes to address the Board. Minutes of June 1, 2021 Board Meeting 2. AGENDA REVIEW Commissioner Putaansuu asked if there were any changes to the agenda. There were none. 3. CHAIRPERSON'S COMMENTS None. 4. CONSENTI ACTION ITEMS a. Warrants for April 2021 • Warrant numbers transit fund 156504 to 156900 in the amount of $4,016,734 • Warrant numbers ferry fund 603655 to 603760 in the amount of $2,438,793 • Payroll transfer in the amount of $1,868,268 • ACH clearing account payments in the amount of $73,842 • Travel Advances of $11 b. Minutes of May 4, 2021 Board Meeting c. Minutes of May 18, 2021 Board Meeting Commissioner Gelder moved and Commissioner Erickson seconded the motion to approve the Consent Agenda as presented. Discussion: None. Motion passed. 5. FULL DISCUSSION /ACTION ITEMS: a. Resolution No. 21-34, Bid Award- Solano Refurbishment Scope of Work Executive Director Clauson explained this resolution provides staff authorization to award the contract to BMT Designers & Planners to develop a scope of work for the refurbishment of the M/V Solano. Three bids were received by purchasing staff and have recommended the contract be awarded to BMT Designers & Planners. Commissioner Gelder questioned how staff has juggled the Capital program to accommodate additional work required for the Solano. Clauson explained that formula funding, which can be used for buses or vessels, will be reallocated to the Solano. COVID funds will be used to replace the formula funding for the buses. Commissioner Gelder moved and Commissioner Garrido seconded the motion to adopt Resolution No. 21-34, authorizing staff to award the M/V Solano Refurbishment Scope of Work to BMT in the amount of ninety-one thousand eight hundred thirty-seven dollars ($91,837). Discussion: None. Motion passed unanimously. Minutes of June 1, 2021 Board Meeting 2 b. Resolution No. 21-35, Contract Award- South Base Environmental Site Assessment Project Executive Director Clauson explained this resolution provides staff the authority to award the contract for the South Base Environmental Site Assessment to Perteet, Inc. This assessment will establish a base line and develop a plan for additional work for any Federal standards that have not been met. Commissioner Garrido moved and Commissioner Deets seconded the motion to adopt Resolution No. 21-35, authorizing staff to award a contract to Perteet, Inc. for the South Base ESA project in the amount of one hundred twenty-two thousand four hundred seventy-six dollars ($122,476). Discussion: Commissioner Erickson questioned when archaeological testing would be conducted and whether it is included in environmental assessment. Service and Capital Development Director Lillie stated the archaeological testing is usually conducted in Phase 3 of Environmental Assessment, which coincides with the timing of drawing construction boundaries. Motion passed unanimously. c. Resolution No. 21-36, Bid Award- Gateway Reroofing Project Executive Director Clauson explained this resolution is to replace the roof on the Gateway Center. The building currently houses two tenants, in addition to Marine Services inventory and three large portions used by Peninsula Community Health for vaccines. Commissioner Schneider moved and Commissioner Garrido seconded the motion to adopt Resolution No. 21-36, authorizing staff to award the construction contract for reroofing the Gateway Center to V&R Sheet Metal LLC in the amount of six hundred four thousand nine hundred dollars ($604,900). Discussion: None. Motion passed unanimously. d. Resolution No. 21-37, Authorizing the Purchase of Routed Buses Executive Director Clauson explained this resolution provides staff the authority to purchase six battery/electric Gillig buses and five 40-foot diesel Gillig buses. These purchases will be from two different contracts. The electric buses will be purchased off the Commonwealth of Virginia contract and the diesel buses from the Washington State contract. As a result of purchasing the additional battery/electric buses, there will be an increase to the capital line item for electric buses and a decrease in the line item for diesel buses. The total expenditures will need to be increased slightly, using approximately $3.25 million from COVID dollars in the Capital Reserve Fund. Chair Putaansuu stated it is exciting to see KT buying more than one electric bus at a time and more electric buses than diesel. Minutes of June 1, 2021 Board Meeting 3 Commissioner Deets asked how many electric buses we currently have and the percentage of increase to the electric bus fleet. Clauson explained this is a significant increase to the electric fleet of only two at this time. This purchase coincides with the project of adding additional charging capacity at Charleston Base and North Base. The proposed capital budget amendment will include the installation of inductive charging at the transit centers, allowing for continual operation of the electric fleet. Commissioner Erickson asked if there is a timeline for moving from diesel to electric, with an understanding that projections are subject to change. Clauson proposed a transition plan, moving away from diesel to alternative fuels to include the possibility of hydrogen fuel. Commissioner Gelder suggested each respective jurisdiction have a conversation with Puget Sound Energy (PSE) to ensure infrastructure is available in the not too distant future. Commissioner Garrido spoke to the need for a public conversation and outreach on environmental quality. Commissioner Erickson asked whether solar was looked at for the Gateway roof. Clauson stated, it was not discussed for Gateway but it has been discussed for Charleston Base. Commissioner Erickson moved and Commissioner Garrido seconded the motion to adopt Resolution No. 21-37, authorizing staff to purchase a combination eleven (11) forty-foot electric and diesel routed buses and authorizing the use of three million two hundred fifty thousand dollars ($3,250,000) of reserve dollars to replace federal formula funding. Discussion: None. Motion passed unanimously. e. Resolution No. 27-381 Change Order for MN Enetai- Nichols Brothers Boat Builders Executive Director Clauson explained this resolution is related to the COVID impact on the construction of the MN Enetai. Nichols Brothers invoked the force majeure clause in the contract due to the delays and impacts resulting from COVID. Service and Capital Development Director Lillie has been negotiating with Nichols Brothers for an appropriate change order to cover the associated costs. There will be a second COVID impact discussion relating to the MN Commander when it is completed. Commissioner Garrido moved and Commissioner Schneider seconded the motion to adopt Resolution No. 21-38, authorizing staff to issue a change order to Nichols Brothers Boat Builders in the amount of one hundred seventy-two thousand eight hundred nineteen dollars ($172,819). Discussion: None. Motion passed unanimously. Minutes of June 1, 2021 Board Meeting 4 f Resolution No. 2 7-39, Organizational Chart Amendment- Deckhand Positions Executive Director Clauson explained when looking at the implementation of summer schedules for all of the ferry routes, we are a little shy on the number of deckhands. In addition, there are several employees out on leave. The evaluation of adding five deckhands will provide staffing for the summer
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