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Board of Commissioners Meeting Agenda BOARD OF COMMISSIONERS MEETING AGENDA Date: September 7, 2021 Time: 8:30AM – 10:00AM This meeting will be conducted using Zoom Webinar. Information on listening/viewing and providing public comment can be found on Kitsap Transit’s website. Page 1. CALL TO ORDER 2. AGENDA REVIEW 3. CHAIRPERSON’S COMMENTS 4. CONSENT / ACTION ITEMS a. Warrants for June 2021 1 b. Warrants for July 2021 2 c. Minutes of July 6, 2021 Board Meeting 3 d. Resolution No. 21-49, ACCESS Bus Purchase 10 e. Resolution No. 21-50, Bid Award – HOV Lane Enforcement Project Consultant 12 f. Resolution No. 21-51, Bid Award - Annapolis Ferry Dock Fendering 15 g. Resolution No. 21-52, Marine Property & Liability Insurance Renewal 19 5. FULL DISCUSSION / ACTION ITEMS a. Public Hearing: Transit Development Plan • Resolution No. 21-53, Adoption of 2021-2026 Transit Development Plan 23 b. Resolution No. 21-54, Organizational Chart Amendment – Finance Department 67 c. Resolution No. 21-55, Contract Amendment – Silverdale Transit Center Design Services – Parametrix 70 d. Resolution No. 21-56, Contract Amendment – Cross Sound POF Implementation Support – KPFF 73 e. HopThru Update 6. EXECUTIVE DIRECTOR ITEMS Transit Board Meeting Agenda September 7, 2021 7. PROGRESS REPORTS a. Draft Financial Reports through July 2021 88 b. Capital Work in Progress 91 c. Fuel Costs Report through the end of August 2021 93 8. STAFF INFORMATION / EMPLOYEE RECOGNITION: a. August 2021 Report from KT Lobbyist 94 b. Change Order Memo – Gateway Center Roof 96 c. 2nd Quarter 2021 System Performance Report 97 d. 2nd Quarter 2021 Financial Report – Transit 106 e. 2nd Quarter 2021 Financial Report – Ferry 112 f. Recognizing the June Driver of the Month in Routed – Mike Powell 118 g. Recognizing the July Driver of the Month in Routed – Marvin Jackson 119 h. Recognizing the June Driver of the Month in ACCESS – Scott Kelley 120 i. Recognizing the July Driver of the Month in ACCESS – Dave Burch 121 j. Recognizing the June Worker/Driver of the Month – Rick Sutton 122 k. Recognizing the July Worker/Driver of the Month – Christopher Wheeler 123 l. 2021-2022 Holiday Memo 124 9. PUBLIC COMMENTS Please state your name for the record. You will have 3 minutes to address the Board. 10. FOR THE GOOD OF THE ORDER: Transit Board members’ comments 11. ADJOURN The agenda packets are available online at www.kitsaptransit.com and available in large-print format upon request. If you will need accessibility accommodations for this public meeting, please contact the Clerk of the Board at (360) 478-6230 or via email at [email protected] by noon on the Wednesday before the meeting. ii MEMORANDUM TO: The Kitsap Transit Board of Commissioners DATE: September 7, 2021 SUBJECT: Ratification of Cash and Registered Warrants I, the undersigned, do hereby certify to the best of my knowledge, under penalty of perjury that the materials have been furnished, the services rendered or the labor performed as described herein and that the claim is a just, due and unpaid obligation against Kitsap Transit, and that I am authorized to authenticate and certify to say claim. ____________________________________ Paul Shinners, Finance Director Warrants audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090, have been recorded on a listing that has been made available to the Board of Commissioners. As of this date September 7, 2021 the Board, by a (unanimous/majority) vote, does approve the following warrants and payments for the period June 1, 2021 through June 30, 2021: • Warrant numbers transit fund 157207 to 157484 of $1,155,843 • Warrant numbers ferry fund 603881 to 604001 of $1,576,807 • Payroll transfers of $2,069,601 • ACH clearing account payments of $117,094 • Travel Account Disbursements of $374 ADOPTED by t he Board of Commissioners of Kitsap Transit at a regular meeting thereof, held on the 7th day of September. ____________________________________ Robert Putaansuu, Chair ATTEST: ___________________________________ Jill A. Boltz, MMC Clerk of Board MEMORANDUM TO: The Kitsap Transit Board of Commissioners DATE: September 7, 2021 SUBJECT: Ratification of Cash and Registered Warrants I, the undersigned, do hereby certify to the best of my knowledge, under penalty of perjury that the materials have been furnished, the services rendered or the labor performed as described herein and that the claim is a just, due and unpaid obligation against Kitsap Transit, and that I am authorized to authenticate and certify to say claim. ____________________________________ Paul Shinners, Finance Director Warrants audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090, have been recorded on a listing that has been made available to the Board of Commissioners. As of this date September 7, 2021 the Board, by a (unanimous/majority) vote, does approve the following warrants and payments for the period July 1, 2021 through July 31, 2021: • Warrant numbers transit fund 157485 to 157857 of $1,638,382 • Warrant numbers ferry fund 604002 to 604107 of $1,208,178 • Payroll transfers of $3,024,489 • ACH clearing account payments of $26,917 • Travel Account Disbursements of $22 ADOPTED by t he Board of Commissioners of Kitsap Transit at a regular meeting thereof, held on the 7th day of September. ____________________________________ Robert Putaansuu, Chair ATTEST: ___________________________________ Jill A. Boltz, MMC Clerk of Board KITSAP TRANSIT BOARD OF COMMISSIONERS MEETING MINUTES OF JULY 6, 2021 Board of Commissioners Present: Daugs, Leslie, Council Member, City of Bremerton Deets, Joe, Council Member, City of Bainbridge Island Erickson, Becky, Mayor, City of Poulsbo Fuller, Mark, Teamsters Local No. 589, non-voting member Garrido, Charlotte, Kitsap County Commissioner Gelder, Robert, Kitsap County Commissioner Putaansuu, Robert, Mayor, City of Port Orchard, Chair Schneider, Leslie, Mayor, City of Bainbridge Island Wheeler, Greg, Mayor, City of Bremerton Wolfe, Edward, Kitsap County Commissioner, Vice Chair Staff Present: Sanjay Bhatt, Marketing Director; Jill Boltz, Clerk of the Board; John Clauson, Executive Director; Dennis Griffey, Vehicle & Facilities Maintenance Director; Steffani Lillie, Service & Capital Development Director; Charlotte Sampson, Executive Assistant/Deputy Clerk of the Board; Ray Scott, Marine Services Director; Paul Shinners, Finance Director Also Present: David Weibel, Legal Counsel 1. CALL TO ORDER: Chairperson Putaansuu called the meeting of the Kitsap Transit Board of Commissioners to order at 8:35AM. Clerk of the Board Boltz shared the following opening statement: This meeting of the Kitsap Transit Board of Commissioners is being held virtually in accordance with Governor Inslee’s Proclamation No. 20-28 and subsequent extensions relating to the suspension of certain provisions of the Open Public Meetings Act. Staff has provided numerous resources for the public to listen, view and provide comment for this meeting. This meeting will be recorded and available for viewing at the public’s convenience on the Kitsap Transit website or through Bremerton Kitsap Access Television (BKAT). This information was provided to the public through regular distribution of the agenda, posting on Kitsap Transit’s website. The public was invited to submit written comments to be included in the record by 4:00PM on Monday, July 5, 2021 to myself, Jill Boltz, Clerk of the Board. No comments were received. The Board will also take Public Comments during the designated time on the agenda. When called upon, please state your name for the record and you will have three (3) minutes to address the Board. Minutes of July 6, 2021 Board Meeting 1 2. AGENDA REVIEW 3. CHAIRPERSON’S COMMENTS None. 4. CONSENT/ACTION ITEMS a. Warrants for May 2021 • Warrant numbers transit fund 156901 to 157206 in the amount of $900,891 • Warrant numbers ferry fund 603761 to 603880 in the amount of $2,225,735 • Payroll transfer in the amount of $1,868,268 $2,092,578 • ACH clearing account payments in the amount of $24,305 • Travel Advances of $11 b. Minutes of June 1, 2021 Board Meeting c. Resolution No. 21-40, Citizen Advisory Committee Member Reappointments d. Resolution No. 21-41, Surplus Vehicles & Obsolete Parts e. Resolution No. 21-42, Rich Passage Beach Monitoring Contract – Blue Coast Engineering f. Resolution No. 21-43, Contract Renewal for General Legal Service – Templeton Horton Weibel Broughton, PLLC Commissioner Erickson moved and Commissioner Deets seconded the motion to approve the Consent Agenda, including the scrivener’s error noted on the Warrant Ratification. Discussion: None. Motion passed. 5. FULL DISCUSSION /ACTION ITEMS: a. Capital Budget Presentation Executive Director Clauson explained this is a precursor to the adoption of the resolution which proposes changes to the Capital budget. Clauson noted the economy has been performing extremely well and one of the proposals is to move forward with the implementation of Sunday service. The caveats to returning service include working with the operators union to establish a more efficient way to run service and the ability to hire a sufficient number of operators to perform the service. It is anticipated the service would be phased in based on operators with the potential of it taking two years to implement. Staff is also proposing to make changes to reserve accounts which will be presented to the Board at the September meeting. Commissioner Erickson thanked Kitsap Transit very much for announcing the return of Sunday service. Finance Director Shinners discussed Kitsap Transit’s current financial situation, noting the Operations and COVID funding as the two primary sources for restoring Sunday service and the proposed amended capital projects. Minutes of July 6, 2021 Board Meeting 2 Shinners shared the cost to implement Sunday service on a 12-hour basis. Even with the consideration of Sunday service; KT still has a surplus of funding.
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