Item: 7

Harbour Authority Sub-committee: 21 January 2020.

Miscellaneous Piers and Harbours.

Revenue Maintenance Programme.

Proposed Programme for 2020 to 2021.

Report by Executive Director of Development and Infrastructure.

1. Purpose of Report To consider a proposed programme for 2020 to 2021 in respect of Miscellaneous Piers and Harbours Revenue Maintenance. 2. Recommendations The Sub-committee is invited to note:

2.1. That, although the revenue budget for financial year 2020 to 2021 has not yet been set, provision has been made within the draft budget in respect of revenue maintenance works for Miscellaneous Piers and Harbours, amounting to £1,148,000, to be funded from the Piers Maintenance Fund.

2.2. The proposed programme for 2020 to 2021 in respect of revenue maintenance works for Miscellaneous Piers and Harbours, attached as Appendix 1 to this report, based on the draft budget provision referred to above.

It is recommended:

2.3. That, subject to an adequate budget being established, the programme of revenue maintenance for Miscellaneous Piers and Harbours for 2020 to 2021, attached as Appendix 1 to this report, be approved. 3. Revenue Maintenance Programme for 2020 to 2021 3.1. Appendix 1 shows the proposed revenue maintenance programme for Miscellaneous Piers and Harbours for 2020 to 2021.

Page 1.

3.2. The proposed programme contains a risk that completion of all work may not be achieved in the financial year. This may arise from not having capacity within the wider Council to issue documents (ie request for quotations, tender documents etc) in a timely fashion or capacity with the relevant contractors to complete works. At this stage, the Service considers that, if the proposed programme is approved, the risk will be reduced to a minimum.

3.3. The proposed programme also carries a risk of further emergent work due to unforeseen circumstances or opportunities that may arise at relatively short notice. If this occurs this will be reported to the Sub-committee in a timeous manner. 4. Corporate Governance This report relates to the Council complying with its governance and financial process and procedures and therefore does not directly support and contribute to improved outcomes for communities as outlined in the Council Plan and the Local Outcomes Improvement Plan. 5. Financial Implications 5.1. The budgets for financial year 2020 to 2021 have not yet been set, although they are due to be considered by the Policy and Resources committee, at its special meeting to be held on 11 February 2020, with the Council thereafter scheduled to meet on 20 February 2020 to confirm the budgets.

5.2. This report identifies a requirement for revenue expenditure to be incurred in financial year 2020 to 2021 totalling £1,148,000 in respect of the maintenance and repair works within Miscellaneous Piers and Harbours. The draft budget report, which is a separate paper to this meeting, includes this provision, which would be met from a contribution from the Piers Maintenance Fund. The balance in the Piers Maintenance Fund as at 31 March 2019 was £1,368,213. 6. Legal Aspects There are no legal implications arising directly from the recommendations of this report. 7. Contact Officers Gavin Barr, Executive Director of Development and Infrastructure, extension 2301, email gavin.barr@.gov.uk

Brian Archibald, Head of Marine Services, Engineering and Transport and Harbour Master, extension 3600, email [email protected] Page 2.

David Sawkins, Deputy Harbour Master Strategy and Support, extension 3602, email [email protected] 8. Appendix Appendix 1: Proposed revenue maintenance programme for Miscellaneous Piers and Harbours 2020 to 2021.

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APPENDIX 1: Proposed Miscellaneous Piers and Harbours Works for 2020/21

Detail Est Cost pier approach road £15,000 280m2 bitmac on approach road Burwick linkspan £120,000 Shot blast and paint complete linkspan inc replacing existing railings. Sanday linkspan paint £180,000 Linkspan in poor condition and will require 100% blast Nevi skerry beacon re-bolt. £55,000 Helliar paint and external maintenance £75,000 Carried forward from 18/19 Planned maint on Hatston Walkway, cylinder swap outs etc. £160,000 Pier Ladders £25,000 and Kirkwall Pier capsil rail replacement including cope repairs. (removing concrete capsil from pier) £80,000 To prevent on-going expenditure by re-design of present arrangements. Cost reduction in long run. Kettletoft stone deck slabs 60m2. 150m2 bitmac £18,000 Excavate existing stone slabs, compact hardcore, lay existing slabs and replace 60m2 North Isles carparks and marshalling areas, including white lining/pedestrian markings. £50,000 Rapness , Loth , Eday and . North Isles fender chains and hydac rubber replacement to Eday, Stronsay and Rapness. £150,000 50k per pier carpark drainage/flooding issue. £9,000 Initial works to drain jet and camera inspection 1.5k. install larger drain if required 7.5k Stronsay West pier bollards and stone deck slabs £30,000 10 timber bollards at 3k per bollard Cathodic Protection checks on piers £8,000 Various, starting with Hatston. Tingwall Carpark markings £6,000 Refresh markings at Tingwall Carpark Ferry Terminal / Pier repairs £25,000 Pier deck, capsil, Steps and ladders Stromness Pier Bollards - Initially 3. £12,000 Break out concrete plinth, investigate, replace concrete with re bar and fibres. Electrical supply / earthing works at inter-island ferry terminals £75,000 Kirkwall Pier. Accelerated Low Water Corrosion - retention £55,000 Final year costs - retention as per contract payable to contractor.

Total £1,148,000