AGENDA March 06,2018 - 5:30 p.m. Regular Meeting Ely City Council - City Hall, Council Chambers
1. CALL TO ORDER
2. ROLL CALL: Council members A.Forsman, Kess, Debeltz, Omerza, Callen, D.Forsman and Mayor Novak
3. APPROVAL OF MINUTES (4-10 ) Approve minutes from the Febmary 20, 2018 Regular Council Meeting, the Public Hearing on Ordinance No. 322 on February 27, 2018, and the Study Session on February 27, 2018
4. ADDITIONS OR OMISSIONS TO AGENDA
5. MAYOR'S REPORT A. St. Paul Trip
6. CONSENT AGENDA A. Motion to waive readings in entirety of all ordinances and resolutions on tonight's agenda B. (1 l-14)Approve Staff to attend 2018 Safety and Loss Control Workshops
7. REQUESTS TO APPEAR
8. COMMITTEE REPORTS A. (15-)Standing/Special a. (15-25) Ely Utilities Commission b. (26) Telecommunications Advisory Board c. (27-38) Employee Relations Committee i. Recommendation from the Employee Relations Committee to approve the revised Planning and Zoning job description. ii. Recommendation from the Employee Relations Committee to approve the revised computer use policy and require city employees to sign off on it. d. (39-63)Park and Recreation Board i. Recommendation from the Park and Recreation Board to move forward with the Pavilion by Miners with Clerk-Treasurer Langowski coordinating the City efforts. ii. Recommendation from Park and Recreation Board to ask for direction from the council on Pillow Rock. ill. Recommendation from Park and Recreation Board to move forward with Option B- brackets for the Semers Park Pavilion Project. iv. Recommendation from Park and Recreation Board to move forward with the idea and concept of the Freenote Harmony Park to coordinate with Langowsld, placement would be in Whiteside Park by 3-5 "Tots" area. e. (64-)Budget Committee i. Recommendation from the budget the committee to approve Federal Awards Administration Policies and Procedures. Council Agenda March 6,2018 ii. Recommendation from the Budget Committee to accept the state bid submitted from Skubic Brothers for a new International tandem axel dump truck for a price of $164,979.17. f. (65-68)RAMS g. (69-71)Ely Lodging Tax h. Other Committee Reports
9. DEPARTMENTAL REPORTS: A. Clerk-Treasurer i. EUC CONSENT AGENDA ITEMS: The following items of business were recommended for approval at the regular EUC meeting of Wednesday, February 21, 2018. 1. Approved 2018 Committee Assignments. 2. Elected President Kurt Soderberg, Vice President Warren Nikkola and Secretary Jordan Richards. 3. Approved payment to Aquapure, Inc. for chlorme regulators for $2,575.00 plus freight. 4. Authorized Mick Shusta and Harold Langowski to attend the 2018 Annual Collection System Operators and Wastewater Operations Conference in Brooklyn Park on March 21-23, 2018. 5. Approved accepting the NPDES Permit - Mercury Limit and following the compliance schedule. 6. Approved keeping the seasonal utility charges the same as regular rates. 7. Approved moving forward with Phase 1 of the WTP-HVAC Proposal from Denis Miller Engineering Solutions for $3,250.00. 8. Approved payment of Baton Invoice #932109655 for $5,951.00 for load management and metering annual software support. 9. Approved payment of the December EUC Bills List for $270,354.52. 10. Approved Wednesday, March 14, 2018 as the next EUC meeting date | ii. (72-73 ) Property at 51 West Chandler |
B. Fire Chief
C. Library Director
D. Police Chief i. (74-82)2018 Police Dodge Charger
E. City Attorney i. Schedule Performance Reviews
F. City Engineer
10. COMMUNICATIONS: A. (83-87) Teal Ribbon Campaign B. (88) Friends of the Public Library Annual Book Sale Council Agenda March 6, 2018 11. CLAIMS FOR PAYMENT: A. (89-99)City and EUC claims for March 6, 2018 - $188,253.75
12. OLD BUSINESS: A. Committee Assignments Police Commission- 2 Terms Available through 1/31/2021 Jennifer Cole, Peter Tedrick and Jake Mathers Park and Recreation Board - Term 1/31/2021 Todd Crego Charter Commission Mark Zupec Projects Committee - Term 1/31/2020 Larry Polyner
13. NEW BUSINESS: A. (100-120)Development Agreement between the City of Ely and Rural Living Environment B. (121-13 2)Approve the Minnesota Historical and Cultural Heritage Grant Agreement in the amount of $10,000 to the City of Ely for the Pioneer Mine Site Condition Assessment. C. (133)Resolution 2018-005 Approving the request for Mountain Bike Trails at Hidden Valley in Ely, MN
14. OPEN FORUM
15. ADJOURN Council Minutes -February 20,2018 Regular Meeting Ely City Council - City Hall, Council Chambers
1. CALL TO ORDER: Mayor Novak called the meeting to order at 5:3 Opm.
2. PRESENT: Council members A.Forsman, Kess, Debeltz, Omerza, Callen, D.Forsman and Mayor Novak ABSENT: None
3. APPROVAL OF MINUTES Debeltz/D.Forsman moved to approve the minutes from the Public Hearing on the EUC Rates on February 7,2018, the Public Hearing for the IUP for the Jake Forsman Car Show and Burnout Competition on February 7,2018 and the February 7, 2018 Regular Council IVIeeting. IVIotion Carried Unanimously.
4. ADDITIONS OR OMISSIONS TO AGENDA A. Addition 12.A. Committee Assignments B. Addition 13.B. Wolf Track Classic Sled Dog Race - In Kind Services from City of Ely Additions A and B were added without objection.
5. MAYOR'S REPORT Proclamation recognizing April as Sexual Assault Awareness Month Mayor Novak attended a Mayors Meeting in Duluth with Mayors from around the metro and the range; he also attended the PolyMet Hearing in Duluth Mayor Novak thanked City Staff for the snow removal and plowing efforts over the last weekend when we received fourteen inches of snow. Mayor Novak also thanked the Water and Electric Department for dealing with all the water freeze ups over the weekend.
Council Member Kess thanked the Ely Fire Department, Babbitt Fire Department, Morse Fire Department, Ely Police Department, Lake County Sheriffs Department and the Ely Ambulance for their efforts at a duplex fire at one ofKess's rentals. Kess stated that two families were displaced cause of the fire. Two separate accounts have been set up at the Ely Area Credit Union for both families. Kess expressed his gratitude to the Ely Community for stepping up and donating clothes and gift cards to the families.
6. CONSENT AGENDA A. Motion to waive readings in entirety of all ordinances and resolutions on tonight's agenda B. Approve Staff or Airport Committee members to attend the Minnesota Airports Conference, April 18-20,2018 Debeltz/D.Forsman moved to approve the consent agenda items A and B. Motion Carried Unanimously.
Ll Council Minutes Febmary 20, 2018
7. REQUESTS TO APPEAR A. International Wolf Center Yearly Update - Rob Schulze-Executive Director, Nancy Tubbs- Board Chair, Krista Hamngton-Interpretive Center Manager Rob Schulze the Executive Director of the International Wolf Center gave an update on the Wolf Center. This last year they saw a significant increase in the number of visitors in a non- pup year. They expanded their billboard advertising this year to include six sites with the theme "Artic Wolves," next year they are planning on expanding to a couple more billboard sites. They also made a major push to get the "Wolves at Our Door" program in as many local classrooms as possible this last year, as well as in schools throughout the Arrowhead Region. A total of 605 classrooms were visited throughout the State of Minnesota, representing a 36% increase over 2016. Eighteen Minnesota State Parks also had "Wolves at Our Door" programming over the summer months. Their education webinars continue to grow as well and continue to be an excellent extension of their Ely Interpretive Center and they are being watched by wolf enthusiasts around the world. Last year was the third year of the implementation of the 2" Day Re-Entry and it has continued to grow in the number of visitors that have been utilizing it. This past summer they held their 2" annual community day for local residents to experience the Center for a sharply reduced rate.
8. COMMITTEE REPORTS A. Standing/Special Proiects Committee D.Forsman/Debeltz moved to approve the recommendation from the Projects Committee to authorize JPJ to complete final design for 17th Ave Project and advertise for bids when the final design is complete. Motion Carried Unanimously.
D.Forsman/Callen moved to approve the recommendation from the Projects Committee to authorize JPJ to complete final design for the Water Tower Suppy and 7th Ave East projects and advertise for bids when the final design is complete. IVIotion Carried Unanimously.
D.Forsman/Debeltz moved to approve the recommendation from the Projects Committee to authorize TKDA's proposal for the Trailhead Complex. IMotion Carried Unanimously.
D.Forsman/A.Forsman moved to approve the recommendation from the Projects Committee to direct City Staff to continue working with the DNR to develop mountain bike trails at Hidden Valley. MEotion Carried Unanimously.
Airport Commission Kess/CaIlen moved to approve the recommendation from the Airport Commission to select TKDA as the engineering consulting firm for the Airport. Motion Carried Unanimously.
Gardner Trust Callen stated that the Gardner Trust is accepting grant applications for their spring grant round.
C) Council Minutes February 20, 2018
DEPARTMENTAL REPORTS: A. Clerk-Treasurer Langowski stated that the City has had numerous water freeze ups this year already. Langowski stated that if your property has had a frozen a waterline in the past it is highly likely that you will freeze up this year. Langowski urged people that have had frozen water lines before to run their water at least the size of a pencil to guard against a freeze up. Langowski also reminded people that they are responsible for the cost of the additional water usage.
B. Fire Chief
C. Library Director Library Director Heinrich gave an update of the upcoming events at the library which can be located on the Library Website.
D. Police Chief
E. City Attorney Debeltz/D.Forsman moved to approve the Disclosure of Conflicts of Interest Regarding Rural Living Environment Development Agreement. Motion Carried Unanimously.
Rural Living Environment Development Agreement Terms A task group will be formed with John Fedo, Harold Langowski, Kelly Klun, and Mayor Novak to discuss the terms of the development agreement with Rural Living Environment.
A.Forsman/Callen moved to request the EEDA to be the fiscal agent for an IRRRB grant that is going to be a forgivable loan for the State Theater. Motion Carried Unanimously.
F. City Engineer
10. COMMUNICATIONS: A. Correspondence from Arbor Day Foundation B. Correspondence from the Ely Community Health Center C. RAMS Newsletter
11. CLAIMS FOR PAYMENT: Debeltz/D.Forsman moved to approve the City and EUC claims for February 20,2018 for $647,319.96. Motion Carried Unanimously.
^ Council Minutes February 20, 2018
12. OLD BUSINESS: A.Forsman/Debeltz moved to approve the following Committee Assignments: Telecommunications Advisory Board - Mid-Term 1/31/2019 Irene Hartfield Park and Recreation Board - Term 1/31/2021 Michelle IVIoore Library Board - Mid-Term 1/31/2020 Sue Savereide Motion Carried Unanimously
13. NEW BUSINESS: A. Debeltz/D.Forsman moved to approve City of Ely in kind services to plow the Miners Dry area for the Pink Ribbon Riders. IVIotion Carried Unanimously.
B. Debeltz/Omerza moved to approve the In Kind Services from City of Ely for the Wolf Track Classic Sled Dog Race. IMotion Carried Unanimously.
14. OPEN FORUM Mayor Novak discussed adding on the March Study Session discussion on tourism and to invite the Chamber, Tourism Bureau, Incredible Ely, Events Coordinator Bureau, and any others.
15. ADJOURN Mayor Novak Adjourned the meeting at 6:24pm without objection.
Casey Velcheff Deputy Clerk ^
Public Hearing Minutes February 27,2018 - City Hall, Council Chambers
Call to Order: Acting Mayor Omerza called the meeting to order at 5:00pm.
Present: Council Members A.Forsman, Debeltz, Callen, D.Forsman and Acting Mayor Omerza Absent: Council Member Kess and Mayor Novak
Purpose: Ely City Council will hold a public hearing regarding Ordinance No. 322,2" Series to consider a proposed re-zoning of City-owned land. The City-owned land is currently zoned for Limited Industrial (M) uses. The City of Ely proposes that the land be re-zoned to become Residential 2 (R2) Zoning. See Attached map and Ordinance for the location of the land involved in the proposed zoning.
Acting Mayor Omerza opened the public hearing to anyone that would like to speak.
Michael Coyle, CEO of Ely Bloomenson Community Hospital stated that the Hospital supports the rezoning of this property.
Adjourn Acting ]V[ayor Omerza adjourned the meeting at 5:03pm.
Casey Velcheff Deputy Clerk Study Session IMeeting - Council Chambers, Ely City Hall February 27,2018
CALL TO ORDER Acting Mayor Omerza called the study session to order at 5:3 Opm.
Present: Council Members A.Forsman, Debeltz, Callen, D.Forsman and Acting Mayor Omerza Absent: Council Member Kess and Mayor Novak
ADDITIONS OR OMISSIONS: None
REQUEST TO APPEAR 2017 Heritage Preservation Annual Update and 2018 Plans Celia Domich, Heritage Preservation Commission Member gave an update on the 2017 HPC Accomplishments and the 2018 Plans for the Heritage Preservation Commission.
Omerza thanked the HPC for all the work done with the community center and for the work on the VFW Project receiving a Statewide Preservation Award.
OLD BUSINESS: None
NEW BUSINESS: Discussion on Transient Merchants (Peddlers) and Camping during Festivals
Langowski stated that the Transient Merchant, Peddlers Permit is an issue we have been looking into for several years now, and we have asked our Planning and Zoning Administrator to look into this further by looking at our current ordinances and policies. It is tough to determine what activities require a peddlers/transient merchant license and which ones do not, what festivals are taking care of the permit, or do we need to take care of that as well. One thing we would like to do is include the chamber in on this and also include the police chief as well. This is something we would like to get worked out before summer.
Mike Banovetz, Planning and Zoning Commission, clarified the definitions of a peddler and a transient merchant. A peddler is a person who goes from house to house, or door to door, a transient merchant is a person who temporarily sets up business out of a vehicle, trailer, or other portable shelter. Tim Riley and Mike are going to talk to the chamber about background checks for their vendors for the festivals.
Tim Riley clarified the difference in the existing City of Ely Ordinance on food vendors versus what the League of Minnesota Cities has in place as a recommendation. The current ordinance
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states that any person can sell produce from any farm. Currently the City of Ely Ordinance does not protect the local farmer.
A.Forsman stated that we have vegetable vendors that come up here in the summer, would this affect them? Riley said this is one of the issues we will have to work through. One of the questions on the application could be to state how close of a relationship do you have with the farm where the produce came from, so we can protect the local growers. Another suggestion is to have everyone have a permit, but if it came from a local farm there would be no charge, these are all things we will have to work out.
Langowsld asked who is exempt from getting a permit and who is not? There will be many issues we will need to work through, but getting the Chamber and the Police Department involved this will help to work through these issues.
D.Forsman asked if any local farmers are having issues with some of the other farmer vendors coming in. Riley stated that a good contact to see about this would be the Farmers Market group to see if they have had any issues
ADJOURN Acting Mayor Omerza adjourned the meeting at 6:10pm
Casey Velcheff Deputy Clerk iiiiiiiliiiNiiiiitici.ntiii^^^^
2018 TRACKS: INSURANCE AGENTS POLICE PUBLIC WORKS/PARKS& REG ADMINISTRATIVE HR/SUPERVISORY THE FIRST AMENDMENT
A ROAD MAP FOR YOUR CITY.
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REGISTER TODAY AT WWW.LMC.ORG/LCW18 2018 SAFETY & LOSS CONTROL WORKSHOPS
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• Insurance agent credits • POST credits A ROAD MAP FOR YOUR CITY. • Water and wastewater operator contact hours REGISTER TODAY AT WWW.LMC.ORG/LCW18 February 21, 2018 City Hall Council Chambers Ely, Minnesota Ely Utilities Commission
President Kurt Soderberg called the regular meeting of the Ely Utilities Commission to order at 5:30 P.M.
Clerk-Treasurer Harold Langowski swore in Commissioner Rob Wilmunen.
Present: Commissioners Angela Campbell, Warren Nikkola, Jordan Richards, Kurt Soderberg and Rob Wilmunen (5) Absent: none (0) Also Present: Clerk-Treasurer Harold Langowski and Council Ad Hoc Member Albert Forsman
Moved by Nikkola, supported by Campbell, to approve the minutes of the regular meeting of January 10 without reading. Minutes to stand as recorded. Carried unanimously.
Additions or Deletions to Agenda: Langowski added Committee Assignments under Unfinished Business, Item B.
Moved by Nikkola, supported by Richards, to approve the agenda. Carried unanimously.
Special Appearances:
Committee Reports: A. Projects Committee Minutes - January 8, 2018 - Matter of information. B. Projects Committee Minutes - February 12, 2018 - Matter of information.
Department Reports: Minutes of the Department Head Staff Meetings of January 22nd and 29th and February 5th and 12th - Matter of information.
Unfinished Business: A. Rates Approved by the Council - Matter of information. B. Committee Assignments - Langowski reported that Gordon Sheddy had been the alternate for Employee Relations and on the Biosolids and TAB Committees. Wilmunen accepted those committee assignments. C. Election Of Officers - Moved byWilmunen, supported by Nikkola, to nominate Kurt Soderberg for President. Carried unanimously.
Moved by Wilmunen, supported by Richards, to nominate Warren Nikkola for Vice President. Carried unanimously. Moved byWilmunen, supported by Nikkola, to nominate Jordan Richards for Secretary. Carried unanimously.
Communications: A. EUC Consent Agenda - January 10, 2018 - Matter of information. B. MDH - BDP - Matter of information. C. MDH - HAA5/THM - Matter of information. D. MDH - WQP's - Matter of information. E. CDBG Funding - Langowski reported on the process. F. Lab Certification Accreditation - Matter of information.
Clerk - Treasurer Report: A. Water Line Freezing - Langowski reported on the number of thaws and what the staff is doing to keep up with flushing and thawing. Only the people requested by the EUC to run water will be given credit of 25 cf per day. Langowski suggested customers monitor the water temperature coming into their homes.
New Business: A. Aquapure Inc. - Chlorine Regulators - $2,575 + freight - Moved by Campbell, supported byWilmunen, to approve payment to Aquapure, Inc. for $2,575.00 plus freight for chlorine regulators for the WTP. Carried unanimously. B. MPCA Operator's Conference - March 21-23, Mick and Harold to attend. Moved by Wilmunen, supported by Campbell to authorize Mick Shusta and Harold Langowski to attend the MPCA Operator's Conference on March 21-23, 2018 in Brooklyn Park, MN. Carried unanimously. C. NPDES Permit-Mercury Limit - Discussion followed on the costs for the contested petition hearing vs. putting those funds into the plant. March 26, 2018 is the deadline to contest. Moved by Nikkola, supported by Wilmunen, to accept the NPDES Permit- Mercury Limit. Carried unanimously. D. PFA-PPL/IUP - Update Projects List- Langowski reported on the Infrastructure Projects. E. Seasonal Utility Charges - Langowski asked if the seasonal disconnected customer's rates should be changed to the new rates. Moved by Richards, supported by Campbell, to approve changing the seasonal disconnected customer's rates to the new rates. Carried unanimously. F. WTP-HVAC Proposal/Report Denis Miller Engineering Solutions - $3,250 Moved byWilmunen, supported by Nikkola, to approve Denis Miller Engineering Solutions WTP-HVAC Phase 1 Proposal for $3,250.00. Carried unanimously.
Presentation of Bills: A. Minnesota Power January Invoice - $301,088.98 - Matter of information. B. Eaton Load ManagemenVMetering $5,951 -Annual Software Support Moved by Richards, supported by Campbell, to approve payment of Eaton Invoice 932109655 for $5,951.00 for load management and metering annual software support. Carried unanimously.
\<^ C. December EUC Bills - $270,354.98 Moved by Nikkola, supported byWilmunen, to approve payment of the December EUC Bills for $270,354.98. Carried unanimously.
Financial Reports: A. December Revenue Report - Matter of information. B. January Revenue Report - Matter of information.
Next Meeting -Wednesday, March 14, 2018.
Adjournment: Moved byWilmunen, supported by Nikkola, to adjourn at 6:38 P.M. Carried unanimously.
Submitted,
Judy Niemela Billing Clerk
<"1 Department Head Meeting
January 22nd, 2018 8:00 am
Attendance:
Butch Gornik, EUC Judy Niemela, EUC Steve Krtinich, EUC Bob Anderson, Building Maintenance John Lincicome, Infrastructure Mike Popesh, Public Works Harold R. Langowski, Clerk-Treasurer
Weekly Monday morning meetings will be held in the small conference room at the Joint public works garage at 8;00am. All department heads are required to attend.
Butch, Electric Department
Florescent light tubes are being picked up by the recyclerthis week Cleared snow from fire hydrants Assisted with skating rink Repaired rink snow blower Assisted with library roof vent Repaired lights at 2nd and Pattison Disconnect hang tags Assisted with cemetery burial, used digger truck to auger holes through frost Transferred secondary power on new pole near old shop Water service thawed on Ahola Road, took 40 minutes to thaw
Judy, Billing Office
Report Versaterm still being serviced Called real estate agent for final reading, some agents still do not report final readings 52 hang tags for disconnection Working with Chalet Investments on account history Catching up on billing
Steve, WTP&WWTF
10 loads ofbiosolids hauled New compressor installed at the WTP Ensuring biosolids are hauled on a scheduled basis to ensure we do not have a storage issue for road limits \1> ^ Bob, Building Maintenance
Both boilers at the DOR were out- reset high limit, continue to have various issues with their gas boilers, low gas pressure- Department of Admin is considering adding an electric boiler for back up Picked up gun safe for the Police Department Heating system and hot water heater issue at Zenith Apartments Propane furnaces at the library continue to have issues
John, Infrastructure
Flushing hydrants Ordered a new four inch water meter for the GEL, $3,000 Tank on service truck compressor is rusted out, looking to add a self powered compressor
Mike, Public Works
Report Sanded Removed snow Plowed
\°\ 1 Department Head Meeting
January 29th, 2018 8:00 am
Attendance:
Butch Gornik, EUC Judy Niemela, EUC Mick Shusta, EUC
John Lincicome, Infrastructure
Harold R. Langowski, Clerk-Treasurer
Weekly Monday morning meetings will be held in the small conference room at the Joint public works garage at 8:00am. All department heads are required to attend.
Butch, Electric Department
Snow sculpture lights installed Outlets replaced on light poles Contactor for air compressor at the water plant requires replacement Power pole behind AFU was hit by a large truck, will require repair in summer Assisted billing office with meter reading Pole removed at the old shop Working with Frontier on future pole replacement costs
Judy, Billing Office
Finishing monthly billing Putting together bill history for delinquent accounts Completing energy report for the State
Mick, WTP&WWTF
Air compressor working at WTP Repaired running boards on truck Work study students working at WWTF New chlorine regulator ordered by George Reek Lab refrigerator needs replacement Need to register of operator's conference ^ 10 John, Infrastructure
Flushing hydrants Complaints of air in water lines Call out due to a water line that froze and broke at VCC duplexes Installing water meters in book 3 Jetted manhole near the old shop, jetted MH Flushed, 6th and James/Boundary, Boundary from 6th to 7th
^ 11 Department Head Meeting
February 5th, 2018 8:00 am
Attendance:
Butch Gornik, EUC Judy Niemela, EUC Steve Krtinich, EUC
John Lincicome, Infrastructure Mike Popesh, Public Works Harold R. Langowski, Clerk-Treasurer
Weekly Monday morning meetings will be held in the small conference room at the Joint public works garage at 8:00am. All department heads are required to attend.
Butch, Electric Department
Report Working on contactors for compressor at WTP Trouble shot heat at library Reconnected 438 E. Camp Adjusted breaker on clarifier under drain pump Verified existing concrete base on Chapman Street lights are adequate for new light fixtures Replaced load management receiver at library Attended the safety meeting Augured holes for cremation burial Met with Frontier to discuss 2017 and 2018 pole replacements Additional decorative street lights coming this week to finish Central
Judy, Billing Office
159 disconnects for Feb 15 Completing year ends for auditor $4100 came from AEOA for assistance Sewer back up at Skube Bait January bills were larger due to five weeks of usage being on the bills Rate hearing this week
Steve, WTP&WWTF
Report Compressor, under drain pump and water tower control are all working properly after repairs over past few weeks Biosolids to be hauled next week \ John, Infrastructure Report Flushing hydrants Flush lines and hydrants frozen and thawed Installing new water meters Completed locates on 17 Ave Checked sewer main near Skube's Bait, service line issue Hour meter on Spaulding lift needs replacement Checked water line bypasses Mike, Public Works Sanded Removed snow, west end, Pattison, James, comers Plowed Cemetery burial ^ Department Head Meeting February 12th, 2018 8:00 am Attendance: JudyNiemela, EUC Mick Shusta, EUC Bob Anderson, Building Maintenance Mike Popesh, Public Works Harold R. Langowski, Clerk-Treasurer Weekly Monday morning meetings will be held in the small conference room at the Joint public works garage at 8:00am. All department heads are required to attend. Judy, Billing Office Report Hang tags this week Three water service thaws today Working on water use report Still using leaner versaterm Electric usage less this month Mick, WTP&WWTF Report Auto dialer called for water tower level this morning, level seemed to be fluctuating Biosolids hauling this week Slipped in load out bay this morning, willed out report of accident Telephone at WWTF 365-3247 will not dial out Light out at Semer's and WTP comer Bob, Building Maintenance Report Venting on forced air furnace at library blocked, possibly ice Assembled and installed children's nook at library Ran generators at City Hall and DOR 45 bulbs and 5 ballasts replaced at the DOR office VA sewer flushed Leaky sink at the DOR Cleaned air return vents at SATO building ^^ Mike, Public Works Report Snow removal Sanded Leader being used for removal, blower removed ^5 [^ February 22, 2018 Telecommunications Advisory Board Meeting Ely City Hall, Mayor's Conference Room Present: Judy Niemela, Harold Langowski, Jim Robins, Dan Forsman, Irene Hartfield Absent: None Also Present: Todd Crego, Mauro Caruso Meeting called to order at 4:01 by JN. Irene Hartfield was welcomed as a new member. Motion DF support JR to approve minutes from the January 25, 2018 meeting. Passed unanimously Additions/Omissions: None Communications: Todd provided an update of current programming and activity. Todd continues to add content. He has filmed the Ely Art Walk, Ely Winter Test and the Mesabi Symphony Orchestra. Upcoming events include the Babbitt Figure Skating Show and the High School Dance Team. Todd continues to go through old content and purge what is not needed. Old Business: HL reviewed the current process concerning the Blandin Broadband community's activity. The 90% feasibility study was presented by Design 9. Two projects were presented to improve broadband. The first would provide a fiber loop in the downtown area the second would utilize that network and use towers for wireless service on Shagawa and Burntside Lake. The Ely ABC was in support of the options the outlined and final estimates will be developed and the final feasibility study completed in the next month. The last two project proposals were also funded by Blandin. Incredible Ely will be completing a business by business survey and the Entrepreneur Fund will be working with us to have a digital marketing work shop this spring. The modulator issue was discussed with Midco. Midco is nor digital and is not using the old modulator. Our signal is sent out analog. Options will be explored to improve our broadcast. Grants may be available from Midco for improvements. New Business: The Mayor requested that the microphones in the chamber be considered by TAB. Mauro will adjust the polarity on the microphones to cover a broader area. Another option would be to mount a fixed microphone in front of each councilor to ensure it stays in a fixed position close enough to the councilor. Other options will be explored if adjusting of the microphone polarity does not work. Each microphone is set to best fit each councilor, they have also been adjust for the EUC members. At the previous meeting the settings may have been set for the EUC not the Council. Meeting was adjourned by Judy with no objections at 4:45 Minutes submitted by Clerk Harold Langowski Employee Relations Committee February 22nd, 2018 Mayor's Conference Room People in attendance: Heidi Omerza, Harold Langowski, Dan Forsman , Jerome Debeltz, Kelly Klun, Warren Nikkola Absent: Also Present: Meeting called to order at 5:00 pm by HO Motion by JD support by DF to approve minutes from the January 25th, 2017. Passed unanimously. Approved unanimously Old Business The current Planning and Zoning Administrator position was discussed. Currently the position is being filled on a part time basis by Tim Riley. The job description has been reviewed to ensure all of the current duties are included. Revision requested for the job description include: Section II. Supervises: Manages and directs activities of the Building Official, reports activities to the Planning and Zoning Commission. IV. Essential Functions: Major Areas of Accountability, add Park and Recreation, under Priorities/Key Responsibilities add, Provides administrative support for Park and Recreation Committee, assists with meeting notifications, hearings and park use policies. Schedules and supervises part time seasonal staffing in recreation department. Motion by JD support by DF to recommend the City Council approve the revised job description. Approved unanimously New Business The Police Chief brought a grievance filed by LELS to the Clerk on February 20, 2018. It is our understanding that this would be considered a step 2 grievance. The step one grievance was brought to the ER committee on October 30 and was denied. The claim was that two newly hired officers had not received the proper hours of personal leave. The Committee directed Harold to respond to the grievance by denying the claim. By not following up in a timely manner the grievance is waived according to the contract. The employees have been given proper personal leave hours. As has been done for many years new hires are given prorated time depending on their date of hire. Twenty four hours of personal leave are given on the first of the year. A revised computer use policy was reviewed by the committee. Motion by JD support by DF to recommend the City Council approve the revised policy and require city employees sign off. Approved unanimously. Meeting adjourned at 5:45 pm with no objections. Submitted by Clerk Langowski ^ JOB DESCRIPTION I; IDENTIFYING INFORMATION POSITION TITLE: Planning & Zoning DEPARTMENT: Planning & Zoning WORK STATUS: Part Time Administrator SUPERVISOR: City Clerk-Treasurer OFFICE LOCATION: City Hall WORK HOURS: 20 Hours or less FLSA STATUS: Non-exempt PAY RANGE: TBD PELRA STATUS: TBD II. ORGANIZATIONAL RELATIONSHIPS Reports to: Clerk-Treasurer Works closely with: Police department and Administration department staff with limited supervision. Communicates with: > Internally- Planning and Zoning Commission, Building Official, Clerk-Treasurer, Ely Police Departments, Sanitation Committee, City Attorney, police department staff, public works/utilities employees, and all other city employees. > Externally- Local citizens, county/state/federal agencies, and visitors/callers. Supervises: Building Official and Seasonal Recreation Employees :ti©31JRF>©SBl Administers zoning and subdivision ordinances, building utilization and land use restrictions. Interprets and explains zoning and subdivision ordinances to building contractors, developers, land owners and the general public. Plans and develops zoning ordinances under the direction of the Ely planning and zoning Commission. Assists with and directs activities of the building official. Supervises seasonal recreation department employees. Provides administrative assistance to the Park and Recreation Board. :IV.:€SSENTIA[-^yNCTIONS^;.. ;-^ •^i:-\.:;'~i: ^ Si.3Tns^^o^,^?thej^nim's^^^ iTheM^<>fi'^rrmgWiesy^OlexhauSHve.^l^ ^Othermcotmtabilifies.'re^wwbilitie^asw^^ Major Areas of Accountability Priorities/Key Responsibilities > ZONING ORDINANCE > Requirements / permits/license applications > CUSTOMER SERVICE/RECEPTION ^ Document processing/Software use/Projects > ADMINISTRATIVE/SECRETARIAL )"> Counter work/Phone work > Planning & Zoning Commission Support > Park and Recreation Committee Support Page 1 of 6 PLANNING & ZONING ADMINISTRATOR 1. Performs routine and complex tasks associated with the administering of zoning and subdivision ordinances, building utilization and land use restrictions and providing technical assistance. • Advises builders, developers, and land owners on zoning ordinance requirements by phone or in person. • Receives and reviews land use change requests and applications and routes to the Ely Planning and Zoning Commission for approval. Review for completeness and accuracy. • Administers the City's wetland programs. 2. Administers ordinance and zoning enforcement. • Informs concerned party of zoning violation and offers alternatives to achieve compliance; follows up on corrective action. • Works with Ely Police Department and the City Attorney to enforce and prosecute uncorrected zoning violations. • Receives complaints from public, city employees, and visitors. 3. Operates and manages the department's information technologies • Uses technologies to effectively and efficiently input, retrieve, modify, and store the department's data and information. 4. Provides customer service to department's visitors and callers • Assists customers by providing routine and standard information and problem- solving. Maintains data privacy at all times. • Verifies information and checks for completeness and accuracy of documents. • Refers difficult or unusual requests to supervisor. 5. Performs administrative and secretarial support for Planning and Zoning Commission. • Coordinates and schedules all regular and special meetings for Planning and Zoning Commission, including meetings of the Boards of Adjustment or appeal. " Prepares agenda and information packets for Commission members, attends and records minutes of the meetings. • Services as liaison between the Commission and City Council. • Researches and prepares reports and presents findings, as directed by the commission. • Prepares public hearing notices and informs citizens of variances. Conditional Use Permits (CUP's), and rezoning hearings as required, and records variances and CUP'S with the County. ^ 2 of PLANNING & ZONING ADMINISTRATOR 6. Performs administrative and secretarial support for Park & Recreation Committee • Assists Clerk-Treasurer with hiring and scheduling and supervisor of seasonal recreation employees • Coordinates and schedules Park and Recreation Committee Meetings • Prepares agendas for Park and Recreation Committee Meetings • Assists Park and Recreation Committee with capital project planning and budgeting 7. Works directly with and supervises activities of the Building Official • Reports permit and building activity to the Planning and Zoning Commission • Reviews fee schedule and provides recommendation to the Planning and Zoning Commission when requested • Serves as a liaison between the building official, planning and zoning commission and council. " Ensures zoning ordinances are being followed for building permits being issued. " Ensures rental licensing is kept current on all rental properties. ~^^' PLANNING & ZONING ADMINISTRATOR V. Other Duties and Responsibjljties • Makes recommendations with other City personnel and the Planning and Zoning Commission to amend ordinances. • Performs all other duties as assigned by supervisor. VI. PREFERRED KNOWLEDGE, SKILLS, and ABILITIES This .section lists the critical areas ^f1ai6\vledge, skills sets, and^a^^ Knowledge of; Skill in; Ability to; • Zoning laws, ordinance • communicating effectively, • to understand zoning requirements and procedures both orally and in writing, to a ordinances, subdivision laws and pertaining to the permit variety of groups regulations application approval process •' providing excellent customer • establish and maintain effective • Basic practices and procedures service to external and internal working relationships with common to construction and customers Council, Planning and Zoning development industries Commission, developers, * preparing work products with residents and community • Ely City Code and Procedural 100% completeness and groups, and other employees Process accuracy " Understand, interpret and apply • make decisions about routine city ordinances and semi-routine processes and data • Establish and maintain effective working relationships with * using information technologies Council, Planning commission, to increase work productivity Sanitation committee, • serving as a knowledgeable developers, residents and resource for routine questions community groups and other employees • maintaining private and confidential information with • use a computer, calculator and appropriate level of discretion other typical office equipment • maintaining complete & • move about on construction and accurate data/information in development sites to measure physical and computer files distances and inspect and appropriate file back-up • read and understand zoning maps and plats • perform mathematical calculations, sometimes manually, to determine measurements such as lot size, setback, and lot fill Machines, tools, and equipment regularly used: computer and peripherals, phone, other typical office equipment. /b\ 4 o/ PLANNING & ZONING / CIVIL ENFORCEMENT ADMINISTRATOR VII. MINIMUM QUALIFICATIONS An equivalent combination of education and experience, as determined by the City, may be considered during the hiring process. > Associate Degree or two years of relevant experience. > Valid Minnesota Class D driver's license. ^ Demonstrated ability to operate a personal computer. ^ Ability to submit to a criminal background investigation during hiring process. VIII. PREFERRED QUALIFICATIONS > Experience in zoning administration and civil enforcement, or any other applicable field. IX, WORKING CONDITIONS Warm weather months - involves traveling to property within city limits, walking/moving around sites to inspect, and bending/crouching to take measurements during majority of time (typically does not involve movement within structures; spends time in office to issue permits and receive phone calls). Cold weather months-majority of time is spent in typical office environment with some travel to county offices to conduct research and gather information. Site visits which require exposure to cold weather and slippery/ snow conditions. Work at the outdoor skating rink will require exposure to cold weather and assisting rink attendants with maintenance duties when required. This includes shoveling, pulling hose and working with a snow blower. PLANNING & ZONING / CIVIL ENFORCEMENT ADMINISTRATOR X. EMPLOYEE ACKNOWLEDGEMENT I have reviewed a copy of the Planning & Zoning Administrator job description and understand it covers the City's expectations for my work. ! aiso understand this document replaces any previous job description(s) and acknowledge management's exclusive right to make any changes to it. I agree this job description is a complete and accurate representation of the work I perform. Employee's Signature:. Date: Xl. NON-DISCRIMINATION STATEMENT The City of Ely seeks to administer its employment practices in a manner that promotes fairness and is free of illegal discrimination. No individual, within the context of their employment or application for employment with the City, shall be discriminated against or subjected to harassment on the basis of race, color, religion, national origin, sex, age, disability, marital status, sexual orientation, veteran status, public assistance status, or membership on a local commission. And, no individual who is protected by applicable Federal and State laws, rules, or regulations against discrimination shall otherwise be subjected to illegal discrimination. <«For more information, please contact the Clerk-Treasurer>» XII. REASONABLE ACCOMMODATION STATEMENT The City of Ely is committed to promoting equal opportunity for all of its employees and applicants for employment. The City affirmatively acknowledges its obligation to comply with the Americans with Disabilities Act (ADA) and the Minnesota Human Rights Act (MHRA). Every reasonable effort will be made to provide an accessible work place and offer other accommodations to qualified individuals. Reasonable accommodation will be explored and determined on a case-by-case basis, generally after the individual concerned initiates a dialogue. <«For more information, please contact the Clerk-Treasurer>» XIII. EMPLOYMENT-AT-WILL & RIGHT-TO-REVISE DISCLAIIV1ERS This job description is provided to you as the primary source of information and immediate reference for the City's expectations regarding your position. This document is subject to unilateral change by the City at any time, without prior notification. It is not a contract and does not alter the employment-at-will relationship the City maintains between its employees and itself. Employment-at-will means an employee may resign from his/her position at any time, with or without cause. The City has similar rights to terminate the employment relationship. This document replaces any existing job description(s). CHANGE HISTORY ADOPTED: _(Date) NEXT REVIEW: -(Date) REVISED: -(Date) -(Date) -(Date) -(Date) -(Date) City of Ely, Minnesota Computer Use Policy General Information This policy serves to protect the security and integrity of electronic communication and information systems of the City of Ely (hereinafter "City" or "the City") by educating employees about appropriate and safe use of available technology resources. This policy shall apply to all city staff, including volunteer departments, members of the City Council, and members of City boards and commissions that utilize City computers and related equipment in their job duties or while conducting any City business. Computers and related equipment used by City employees are property of the City. The City reserves the right to inspect, without notice, all data, emails, files, settings, or any other aspect of a City-owned computer or related system, including personal information created or maintained by an employee. The City may conduct inspections on an as-needed basis as determined by the City Clerk/Treasurer or Other Designee. Beyond this policy, the City Clerk/Treasurer may distribute information regarding precautions and actions needed to protect City systems; all employees are responsible for reading and following the guidance and directives in these communications. Personal Use The City recognizes that some personal use of City-owned computers, cell phones and related equipment has and will continue to occur. Some controls are necessary, however, to protect the City's equipment and computer network and to prevent abuse of this privilege. Reasonable, incidental personal use of City computers and software (e.g., word processing, spreadsheets, email. Internet, etc.) is allowed but should never preempt or interfere with work. All use of City computers and software, including personal use, must adhere to provisions in this policy, including the following: • Employees shall not connect personal peripheral tools or equipment (such as printers, digital cameras, disks, USB drives, or flash cards) to City-owned systems or Computer Equipment, without prior approval from the City Clerk/Treasurer. If permission to connect these tools/peripherals is granted, the employee must follow provided directions for protecting the City's computer network. • Personal files should not be stored on City Computer Equipment. This also applies to personal media files, including but not limited to .mp3 files, .wav files, movie files, iTunes files, or any other file created by copying a music CD, DVD, or files from the Internet. The City Clerk/Treasurer will delete these types of files if found on the network or City Computer Equipment. Exceptions would be recordings for which the City has created, owns, purchased, or has a license. • City Computer Equipment or technology or software shall not be used for personal business interests, for-profit ventures, political activities, or other uses deemed by the City Clerk/Treasurerto be inconsistent with City activities. If there is any question about whether a use is appropriate, it should be forwarded in writing to the City Clerk/Treasurer for a determination by the City Council. ^ Only City staff may use City Computer Equipment. Use of any such Computer Equipment by family members, friends, or other non-City staff is prohibited. Employees are responsible for the proper use and care of City-owned Computer Equipment. Computer Equipment must be secured while off City premises; do not leave Computer Equipment in an unlocked vehicle or unattended at any offsite facility. Computer Equipment should not be exposed to extreme temperature or humidity. If Computer Equipment is exposed to extreme heat, cold, or humidity, it should be allowed to achieve normal room temperature and humidity before being turned on. Software In general/ the City will provide the software required for an employee to perform his or her job duties. Requests for new or different software should be made to the City Clerk/Treasurer. Employees shall not download or install any software on their Computer Equipment without the prior approval of the City Clerk/Treasurer. Exceptions to this include updates to software approved by Information Technology such as Microsoft updates, and updates to Adobe Reader and Adobe Flash. The City Clerk/Treasurer may, without notice, remove any unauthorized programs or software, equipment, downloads, or other resources. Emails: The City provides employees with an email address for work-related use. Employee emails (including those that are personal in nature) may be considered public data for both e-discovery and information requests and may not be protected by privacy laws. Email may also be monitored as directed by City authorized staff and without notice to the employee. Employees must adhere to these email guidelines: • Never transmit an email that you would not want your supervisor, other employees, members. City officials, or the media to read or publish (e.g., avoid gossip, personal information, swearing, etc.). • Use caution or avoid corresponding by email on confidential communications (e.g., letters of reprimand, correspondence with attorneys, medical information). • Do not open email attachments or links from an unknown sender. Delete junk or "spam" email without opening it if possible. Do not respond to unknown senders. • Do not use harassing language (including sexually harassing language) or any other remarks, including insensitive language or derogatory, offensive, or insulting comments or jokes. Instant Messaging: Due to data retention concerns, the City does not provide employees with resources or tools to communicate by instant messaging (IM) when conducting City business. Employees are not allowed to use IM as a mechanism for personal communication through the City's computer network or when using City Computer Equipment/ and are not allowed to download or install any IM software on their City Computer Equipment. Personal Devices: Employees may choose to use their own equipment to read or compose email or other City data as governed in this policy. Employees understand that by connecting their personal equipment to the City's email server, their personal devices could be searched during an e- discovery or other court-ordered scenarios, and agree to grant access to their personal devices should such a situation arise. Security Passwords: Employees are responsible for maintaining computer/network passwords and keeping them secure. Passwords must adhere to the guidelines established for each program or facility requiring a password. Network access: Non-City-owned computer equipment used in the City's building should only use the wireless connection to the Internet. Under no circumstances should any non-City-owned equipment be connected to the City's computer network via a network cable. Exceptions may be granted by the City Clerk/Treasurer. Personal computer equipment may not be connected to the City's network without prior approval of the City Clerk/Treasurer. Personal equipment may be subject to password requirements or other electronic security measures as determined by the City Clerk/Treasurer. Internet The following considerations apply to all uses of the Internet: • Information found on the Internet and used for City work must be verified to be accurate and factually correct. • Reasonable personal use of the Internet on City Computer Equipment and/or during City time is permitted. Employees may not at anytime access inappropriate sites. Some examples of inappropriate sites include but are not limited to adult entertainment, sexually explicit material, or material advocating intolerance of other people, races, or religions. If you are unsure whether a site may include inappropriate information, you should not visit it. Data Retention Electronic data should be stored and retained in accordance with the City's records retention schedule. • All electronic files must be stored on network drives. The City will not back up documents stored on local computer hard drives, and holds no responsibility for recovery of documents on local computer hard drives should they fail. Files may be temporarily stored on a laptop hard drive when an employee is traveling/offsite; however, the files should be copied to network as soon as possible. • All removable storage media (e.g., CD-ROM, flash or USB drive, or other storage media) must be verified to be virus-free before being connected to City equipment. Personal Social Media Use The City of Ely respects employees and agents' rights to post and maintain personal websites, blogs, and social media pages, and to use and enjoy social media on their own personal devices during non-work hours. Nonetheless, the City requires employees and agents to act in a prudent manner with regard to website and internet postings that reference the City, its personnel, its operation, or its property. Employees and agents and others affiliated with the city may not use a City brand, logo, or other city identifiers on their personal sites, nor post information that purports to be the position of the City without prior authorization. City employees and agents are strongly discouraged from identifying themselves as City employees when expressing their personal opinions or views while responding to or commenting on blogs, forums/ or other social media platforms. If an employee so chooses to identify him or herself as a City employee, a disclaimer similar to the following must be used: "These are my own opinions and do not represent those of the City." There may be times when personal use of social media (even if it is off-duty or using the employee's own equipment) may spill over into the workplace and become the basis for employee coaching or discipline. Examples of situations where this might occur include: • Friendships, dating, or romance between co-workers • Cyber-bullying, stalking, or harassment • Release of confidential or private data; if there are questions about what constitutes confidential or private data, contact the City Clerk/Treasurer • Unlawful activities • Misuse of city-owned social media • Inappropriate use of the City's name, logo, or the employee's position or title I • Using city-owned Computer Equipment or city-time for extensive personal social media or other personal use • Failing to use the above disclaimer when appropriate Each situation will be evaluated on a case-by-case basis because the laws in this area are complex. If you have any questions about what types of activities might result in discipline/ please discuss the type of use with the City Clerk/Treasurer. j ^ Employee signature I have received and read the Computer Use policy and have had an opportunity to ask any questions. I understand that my failure to follow this policy may result in disciplinary action, including revocation of system privileges or termination. (Print Employee Name) (Employee Signature) (Print Department Name) (Date) DRAFT MINUTES Ely Park and Recreation Board City Hall February 26, 2018 Present: Darren Visser, Julie Hignell, Craig Ohlhauser, Michelle Moore, Heidi Omerza, and Alyssa Nelson. Others present: Sue Cherne, Wayne Pasmick, Hans Olsen, Harold Langowski The Park and Recreation Meeting was called to order at 5:32 PM. Motion to approve the November 2017 Park and Recreation minutes (Hignell/Ohlhauser). Passed unanimously. Piano donation: Sue Cherne has a piano (see photo) that she would like to donate to the Recreation Center. She will pay to have the piano moved to the Recreation Center. The piano is in good working order. Hignell reported that the Recreation Center already has a Drum Set via ECR that was Jack Pine Bob Gary's Motion to accept the donation of the piano (Ohlhauser/Hignell). Passed unanimously. Ski Club: Ski Club Members Pasmik and Olsen of Ski Board visited with us about various issues including Trezona grooming-it is groomed approximately every 6 days. There have been complaints about the condition because it gets used so much. They asked if they increase to grooming trail up to every 3 days will the City help with the costs. Langowski will continue to work with Ski Club on this issue. Looking ahead: Bike trails, lighted trails (solar lights?), reworking of equipment shed and timing shed as there is a need for a wider finish line and many other projects! Motion for Officer: Visser-Chair, Ohlhauser Vice-Chair, Omerza Secretary, (Nelson/Hignell). Pass unanimously. We also welcomed new member Michelle Moore! (One more Park and Recreation member is need.) Gerry Snyder Project: See attached notes. Langowski reported the Pavilion placement will be overlooking the West End of Miners. Pavilion will be approximately 24ft x 16 ft. *Motion to recommend to the Council to move forward with the Pavilion by Miners with Clerk-Treasurer Langowski coordinating City efforts (Ohlhauser/Nelson). Passed unanimously. ^\ Pillow Rock: See attached notes. *Recommend to forward Council to ask for direction (Hignell/Nelson). Passed unanimously. Semers Park Pavilion: Langowski presented 2 options for Semers Parks Pavilion. See attachments. *Recommend to the Council to have Clerk-Treasurer Langowski move forward with Option B-brackets (Nelson/Moore). Motion Passed. Freenote Harmony Park: see attached notes. The Park and Rec Board really likes the "concept" of this, but has concerns over placement and "free/open space", noise level. The location chosen we feel will minimize the concerns and not interfere with on-going events in the park. *Recommend to the Council to move forward with the idea and concept of the Freenote Harmony Park to coordinate with Langowski, placement would be in Whiteside Park by 3-5 "Tots" area. (Ohlhauser/Hignell). Passed unanimously. Other items: Semers path and Skate Park-budget issues may put one or both on hold this year ECR/Rec Center-needs help with students, college or older. After school and weekends. FYI: The tree bed/Children's garden will be moving to a new location this summer. Langowski is working the Tree Board and ECR to find the right location. Next Park and Recreation Meeting is March 26th, 2018 5:30 PM at City Hall. Meeting adjourned at 7 PM Respectfully submitted by, Heidi Omerza Still the secretary :>) Park and Recreation Board 2/26/2018 City of Ely Mail - Piano photos from Susan Cherne https://mail.goog[e.com/mail/u/0/?ui=2&Jk=7aa6a7528f&isver=iFFFi79«Miu, »n ,.,,;^.,-^o „-_, Miners Lake Veterans Memorial Pavilion Gerry Snyder January 2018 ^ MINERS LAKE VETERANS MEMORIAL PAVILION The Ely Veterans Memorial Park near Miners Drive is an important addition to Ely's sense of community and respect for Ely's tegacy. Its minimalistic design and beauty wiH attract many people to the now sacred site. The adjacent amenities offer a parking area, restroom facilities, and a descriptive kiosk showing local maps and activities. There is also access to trails for walking, bicycling, and for skiing, snowmobiling and ATVing. The Veterans Memorial Park would be enhanced by constructing a near-by distinctive Ely Veterans Memorial Pavilion at the west end of Miners Lake. Despite the fact that there is almosta four-mile path compJetdy encircUng Miners Lake, tiiere Is scarcely any appropriate unobstructed vista of the Lake, especially during the summer months. The elevation of the proposed Pavilion site/ however/ commands a beautiful panoramic view of the full length of Miners Lake. The Lake's scenery reflects the continually shifting clouds/ foliage colors/ water ripples and seasonality of the landscape. ft is ideal place to meditate, rest and experience a sense oftranquility. It is also a superb setting for photographs. The specific site (see map) for the pavilion will be on land that projects out from the west rim of the lake and is in close proximity to the Ely Veterans Memorial Park. The wood framed pavilion will be 24' x 16/ plus a 7.5' wide connecting boardwalkto the adjacent Trezona Trail. The Pavilion will give trail users a convenient place to picnic, rendezvous before walking, bicycling, or skiing around the lake. It also would be an attractive venue for a small wedding. The existing elevation of the designated site is about 18" to 24" below the level of the adjacent Trezona Trail. The floor of the Pavilion and the boardwalk will be raised, by landfill, to be level with the Trail. The leveling design will facilitate wheelchair access. The landfill also will permit the rail.sides on the Pavilion to be the minimum of 3' high according to code. The height of the rail will enable people sitting in a chair or at a table to easily view, without the obstruction of the rail, the lake and surrounding landscape. It is expected that there will be six Adirondack chairs, two picnic tables with attached benches, and two non-back benches. The furniture is being made by shop students at Ely High School. There will be hi-tech surveillance protection system to help mitigate vandalism and theft. The spindles supporting rail around the perimeter of the Pavilion and boardwalk will be 2"x 2". However, the eight-foot-wide center section on the east side of the Pavilion will have 2" x 4" splat spindles. The splats will have rows of individual brass plates listing the name of each Elyite causality in America's foreign wars. (This list of names was obtained from the Ely- Winton Historical Society.) The names are also on a stone monument in front of City Hall, but the new Veterans Memorial on Miners Drive does not list the names of these individuals. The above information is subject to change depending on construction requirements or on-site modification. Construction is expected to start in the Spring of 2018. The funding for the project will be obtained through private donations. ^r^~ '^^' \^^ ^T '. 1^11 ^ u? ^W^L W^W •f^u^&'SA^ E- "^ «^^'ftt- ^ Ely Field Naturalists The Ely Field Naturalists develop science education opportunities and educational resources for northeastern Minnesota residents and visitors and facilitate communication through nature- related activities, events and partnerships in community service and collaborative learning. PILLOW ROCK PROJECT Vision Developing the Pillow Rock Geologic Landmark as a state and national destination that expands understanding and enthusiasm for the physical, cultural, and economic history of the Vermilion Range Iron Range and its communities. Values Statement The Ely Field Naturalists provides leadership and assistance to its members and the Arrowhead Region in education and interpretation of the area's natural history. Pillow Rock stands as a widely known 2.7 billion year old landmark valued for its geologic story and over 100 years of personal connections. A visit to Pillow Rock can create a connection to scientific inquiry, mining history, life experiences and exploration of Ely and the Vermilion Range. Scientific Inquiry To build a greater understanding of regional geology through scientific methods and inquiry. Mining History To investigate the changing values of mineral resources and technologies in economic and social development. Life Experience To recognize the importance of meaningful direct experience in revealing strong human connections to the surrounding physical world. Exploration To take steps forward in expanding mind and body in discovery and adventure. 2018 - 2023 PILLOW ROCK PROJECT Five Year Goals 1. Develop a site plan that integrates the vested interests of the City of Ely, local organizations, associated activities and diverse personal interests. 2. Enhance site amenities through appearance, safety, access, and maintenance. 3. Develop sustainable recognition of the site as a link to the human (mining community) history and the physical geography (geology) of Ely and the surrounding area. 1) Develop a site plan that integrates the vested interests of the City of Ely, local organizations, associated activities, and diverse personal interests. Objective 1.1 - Develop a Friends of Pillow Rock leadership committee to work with partners in establishing site plan specifics and directing implementation. 2018 Form leadership committee early in the year to establish a meeting schedule and review of objectives for the year. Recruit a contact list of representatives from groups with an interest in Pillow Rock. Establish committee member responsibilities for the year. 2019 • Review and report project accomplishments from the previous year and set initiatives and action plan for the current year. • Reconnect with partners for a review of their plans and interests related to Pillow Rock going forward 2020-23 • Continue annual reviews, revision of objectives, recruitment of committee members, and reporting. • Maintain a chronological record of project accomplishments. • Assess organizational effectiveness for ongoing sustainability. Objective 1.2 - Acquire resources to accomplish objectives and provide for future needs. 2018 • Begin a fund growth strategy based on an evaluation of resources needed to accomplish the site plan and current objectives. • Recruit volunteers and coordinate with City of Ely works to meet objectives for site maintenance and improvements. • Establish sustainable funds for information, interpretation, signage and public media needs. 2019 • Review and report the status of funds • Explore the development of a fund raising event. • Evaluate material costs and ongoing expenses. • Recognize volunteers and their accomplishments. 2020-2023 • Continue annual objectives from 2019. • Review costs, contributions and scope of the project with partnering interests. 2) Enhance site amenities through appearance, safety, access, and maintenance. Objective 2.1 - Develop, implement, evaluate and revise site facilities and maintenance. 2018 • Remove posts and design and install needed design features that immediately surround Pillow Rock. • Identify parking areas. • Establish trail corridors linked to off-site travel routes. • Create a sign plan • Set a schedule for volunteer removal of invasive trees and shrubs. 2019 • Continue annual forest management work. • Link site travel and access to adjoining public open space and the historic mining area. • Install on and off site signage. • Evaluate the forest condition and results of previous maintenance work. • Add additional amenities benches, tables, bike racks, trail surfacing etc. as needed. 2020-2023 • Continue annual maintenance and plan for addition, repair and replacement of equipment and design features. 3) Develop sustainable recognition of the site as a link to the human (mining community) history and the physical geography (geology) of Ely and the surrounding area. Objective 3.1 - Develop on site and off site personal and non-personal information materials. 2018 Collaborate with Ely-Winton Historical Society, Pioneer Mine, Ely Chamber of Commerce, International Wolf Center, North American Bear Center, Ely Folk School, Dorothy Molter Museum and other local tourist entry points to introduce Pillow Rock as an entry point destination to local geology and mining history. Design, publish and distribute a Pillow Rock rack card or brochure take introduces and directs visitors to the site. Create a link to more in-depth information about Pillow Rock on the Ely Field Naturalist web sites. 2019 • Partner to provide a map at Pillow Rock and other locations that shows the mining area of Ely as it existed before mining ended in the 1960s. • Interpret the geology of Pillow Rock by linking it to the geology of the area demonstrated through a Greenstone Trail with stops at various geology tour sites. • Interpret the history of the Ely's geographic development around iron ore deposits and mining industries that led to the landscape existing today. • Encourage the exploration and discovery of mining and geologic history to other locations and through guided and self-guided tours. 2020-2023 • Develop connections to schools, colleges and other groups that add the geology and history found in Ely to field trips and other studies. • Contact State tourism agencies and media to recognize the combined efforts between the Ecology Center, Ely-Winton Historical Society, Pioneer Mine, Soudan Underground Mine and others as exceptional offering in the Ely Area. Evaluation Each goal will be assessed for outcome on an annual basis with accomplishments and updates presented to the Ely Field Naturalists and the City of Ely. The assessments will include quarterly reports provided to partners with interests in the outcomes. These reports will contain measures for evaluation of progress and also anecdotal information derived from the project. 6^ 32'-0" 4'-3 1/2' 23'-5° 4'-3 1/2" SEMERS PARK SHAGAWAROAD n'-8i/2" 11'-8 1/2" B.Y.MN5S731 r-2'-01/2" 2'-01/2' .r-s'r-B" 10'-01/2" r-8' 10'-01/2" r.s-.r-s" SEMERS PARK COVERED kj PAVILION STONE CAPPED BENCH SEATS 0 1 BAR IS ONE INCH ON ORIGINAL m K B DRAWING. IF NOT ONE INCH ON THIS DRAWING ADJUST SCALES ACCORDINGLY. STONE CAP AT PIER T -13/4' S'-O" PICNIC TABLE- - 5' - 8 1/2" .-6'-0" PICNIC TABLE . 7- -1 3/4" —^--^- CONCRETE SLAB ON GRADE 11 East Superior Street, Suite 420 Duluth, MN 55802 218.724.8578 :_6'-0" PICNIC TABLE:. Z.S-Q' PICNIC TABLE:: tkda.com DESIGNED | DRAWN [CHECKED WDS| JKE| PROPOSED B PAVILION RETAINING WALL LAYOUT - OPTION A 01/24/2018 PROPOSED PAVILION LAYOUT PLAN -OPTION A i/4"=r-o" SK01 16505.001 SEMERS PARK SHAGAWA ROAD SEMERS PARK COVERED PAVILION BAR IS ONE INCH ON ORIGINAL DRAWING. IF NOT ONE INCH ON THIS DRAWING ADJUST SCALES ACCORDINGLY. TOUNGEAND GROOVE WOOD STRUCTURAL PAVILION VIEW A ROOF DECKING HEAVY TIMBER FRAMING 11 East Superior Street, Suite 420 Duluth, MN 55802 218.724.8578 tkda.com DESIGNED \DRAWN CHECKED WDS JKEI PROPOSED PAVILION STONE VENEER PEIRS VIEWS - WITH PRECAST CAPS OPTION A 01/24/2018 PAVILION VIEW B STONE VENEER BENCH SEATS AT CORNERS WITH PRECAST CAPS SK02 16505.001 32'-0" 24'-0" 4'-0- SEMERS PARK 12'-0- 12'-0" SHAGAWA ROAD r-B",r-6",r- r-s" r-8",r-6-,r-8" ^ SEMERS PARK < < COVERED STONE CAPPED BENCH SEATS PAVILION x K SL 1 STONE CAP AT PIER BAR IS ONE INCH ON ORIGINAL DRAWING. IF NOT ONE INCH ON THIS DRAWING ADJUST CONCRETE SLAB SCALES ACCORDINGLY. ON GRADE 6'-0" PICNIC TABLE 6'-0" PICNIC TABLE 8'-11/4" 6'-01/2" 8'-1 1/4° ^f- 11 East Superior Street, Suite 420 Duluth, MN 55802 218.724.8578 tkda.com DESIGNED | DRAWN CHECKED S'-O" PICNIC TABLE; 6'-0" PICNIC TABLE Deslgnerl Authorl Checker STONE CAPPED BENCH SEAT PROPOSED BETWEEN PIERS PAVILION STONE CAP AT PIER AND RETAINING WALL VIEWS - OPTION B 01/24/2018 1 ^ PROPOSED PAVILION LAYOUT PLAN SK03 J 1/4"=1'-0" SK03 16505.001 \z ^ SEMERS PARK SHASAWA ROAD SEMERS PARK COVERED PAVILION 1 BAR IS ONE INCH ON ORIGINAL DRAWING. IF NOT ONE INCH ON THIS DRAWING ADJUST SCALES ACCORDINGLY. PAVILION VIEW A 11 East Superior Street, Suite 420 Duluth, MN 55802 218.724.8578 HEAVY TIMBER FRAMING tkda.COm DESIGNED | DRAWN CHECKED Designerl Author] Checker PROPOSED PAVILION VIEWS - "STONE VENEER BENCH OPTION B SEATS WITH PRECAST CAPS BETWEEN PIERS 01/24/2018 COMPOSITE PICNIC TABLES STONE VENEER BENCH SEATS AT CORNERS SK04 PAVILION VIEW B WITH PRECAST CAPS 16505.001 Donald C, Humanities Trust Hi to everyone serving on the Park and Recreation Board: The Donald G. Gardner Humanities Trust was hoping we could collaborate together to bring something really exciting to Ely for the enjoyment of our citizens and also visitors to the area. Our board has looked at outdoor musical instrument installations in other cities that might tie in nicely with the renovations being proposed for Semer's Park. Freenote Harmony Park is a company that has outdoor music collections that are installed in both park-like areas among trees and grassy areas, as well as/ in areas where a concrete park/pad is established. In northern Minnesota/ there are installations at the Brainard Library, and parks in Breezy Point, and Cloquet Other northern installations include Fargo, Thunder Bay and Winnepeg, but they are all over the U.S. and abroad. The cost of each instrument is $1,600, which the Trust is willing to pay for as a Community Giving Grant There are certain collections of instruments that come at a reduced cost or if a group has a plan for additional installations. If the instrument park is created and there is a good response/ the Trust could envision future installations at the library and Whiteside Park. I'm sorry I was unable to come to your meeting as I am out of town but there is a lot of information at the companys' website: freenotesharmonypark.com (sound examples, CAD specs/ instrument pictures, videos/ etc,)Please let us know if this might be a possibility and we'd be happy to meet with you or board members at your convenience. Sincerely, -^ Keiko Williams, Exec. Dir. on behalf of the Trust Board 365-2639 235-7178 (cell) Attachments \A\ Starter Collection - https://freenoteshamionypark,com/products/packages-enseinbles/stai't... f t CALL US: 970. 375. 7825 f y |g © ® in Q .,';•''? Freenotes Bringing Harmony To The World fl^:-. Outdoor 'MW:< Instruments HOME ABOUT US PRODUCTS TECHNICAL INFO CONTACT US OUR DISTRIBUTORS RESEARCH VIDEO This collection is the perfect starter ensemble of sounds for your music park or space. Percussion sounds on the drums are fun for all, the soprano/aito sounds of both the bright sounding aluminum keys and the wood like sounds of the flberglass keys on the Duet add versatility. Alt rounded out with the beautiful bass tones from the Yantzee. Adding to this ensemble when budget allows is easy; with so many choices that will add to the delights, everyone will have to play together. This collection Includes: Drums Yantzee Duet \ 1 of 3 ^ 2/2/2018,2:29 PM Notable Public Installations https://fi'eenotesharmonypark,com/products/notable-public-installations/ CALL US: 970. 375. 7825 f ^ Is @ @ in Q, Freenotes Bringing Harmony To The World (ii^',-. Outdoor Music Instruments HOME ABOUT US PRODUCTS TECHNICAL INFO CONTACT US OUR DISTRIBUTORS RESEARCH VIDEO Festival International de Jazz de Montreal One of our newest installations is located in Montreal, Quebec, Canada. Home of The Festival International de Jazz de Montreal (English: Montreal International Jazz Festival), Ranked as the world's largest jazz festival by Guinness World Records, the Festival International de Jazz de Montreal has been synonymous with a passion for music for over three decades. Every year, North America's French-speaking metropolis welcomes global music fans to 10 days of jazz-centric celebration, where fans of all types ofjazz- related music rub shoulders with aficionados of the genre in its purest form, Riverwalk in New Orleans The Outlet Collection at Riverwalk in New Orleans, LA wanted to enhance their visitor's experience and give them something unique to enjoy and talk about so they added Freenotes Harmony Park Instruments to their property! Read More ^.^s ' T^?^'sL^s(£^?i&^^^^^ of 11 2/14/2018, 5:08 PM Collections, https://ft'eenoteshannonypark.com/products/packages-ensemb)es/ CALL US: 970. 375. 7825 f ^ ^ © ® in Q Freeiwtes Bringing Harmony To The World i^.. Outdoor Music Instruments HOME ABOUT US PRODUCTS TECHNICAL INFO CONTACT US OUR DISTRIBUTORS RESEARCH VIDEO Deluxe Collection Premium Collection -'!.•>.. L^ •^, Weenotes Collection fe. mi w 2/14/2018, 5:10 PM I Budget Committee Meeting, March 1st, 2017 Mayor's Conference Room City Hall The meeting was called to order at 4:08 p.m. by CN Present: Albert Forsman, Tom Erchul, Chuck Novak, Harold R. Langowski Absent: Paul Kess, Dan Smith, Rachel Heinrich, John Lahtonen Motion by AF support by CN to approve the minutes from the November 20th, 2017 meeting. Passed unanimously. Unfinished Business: The equipment replacement plan was revised and reviewed. The PD has a bid for a new squad car totaling $22,830. This item is in the equipment replacement schedule for 2018 and will be brought to the council. Chief Erchul updated the committee on a FEMA grant they applied for air packs and air tanks. The request was for 16 total backs with 32 bottles and 35 face pieces. The total cost is $132,451 with the City's match being $6,300. This would be a sizable reduction in required property tax money if the grant is secured. The schedule had $60,000 budgeted from property taxes. The current packs are 15 years old. New Business A policy concerning federal awards administration was provided by our auditors. Motion by AF support by CN to recommend the City Council approve the Federal Awards Administration Policies and Procedures. Passed unanimously. A state bid was submitted from Skubic Brothers for a new International tandem axle dump truck for a price of $164,979.17. Motion by CN support by AF to recommend the City Council approve the purchase. Passed unanimously. Reports AF motion to adjourn at 4:52 pm with no objections. Submitted by Clerk-Treasurer, Harold R. Langowski \^ Range Association of Municipalities & Schools Board Meeting Minutes Thursday, January 25, 2018 - 6:00 P.M. Northeast Service Cooperative Building President Kess called the meeting to order at 6:00 P.M. Roll Call of Board: Present: Paul Kess (City of Ely); Dennis Zinter (McDavitt Township); Ben Hawkins (ISD 318-Grand Rapids); Gregg Alien (Supts Assn); Glenn Anderson (City of Babbitt); Charlie Baribeau (City of Virginia); Bob Berrini (Morse Township); Dale Christy (City of Grand Rapids); Barb Kalmi (ISD 319-Nashwauk/Keewatin); Dave Lislegard (City of Aurora); Ray Marsnik (ISD 696-Ely); Kim McLaughlin (ISD 701-Hibbing); David Zins (City of Hoyt Lakes); David Pace (Supts Assn); Carlene Perfetto (City of Silver Bay); Stacey Sundquist (ISD 706- Virginia); Warren Stolp (Nashwauk Township); Jim Varda (City of Chisholm); Cyndi Worshek (ISD 2711-Mesabi East) Absent: City of Hibbing; City of Buhl; Great Scott Township; City of Mt. Iron; ISD 695 Chisholm Also Present: Jennifer Sterbenz, Robb Bigelow, Todd Roth, Ben DeNucci RevievLandApp rove Agenda lactionl Moved by Lislegard and supported by Worshek to approve the agenda, as presented. Motion carried. ApproveJV|eetIn& Minutes: Moved by Anderson and supported by Hawkins to approve the minutes from the following meetings: > Regular Meeting held December 28,2017. > Annual Meeting held January 10,2018. Motion carried. Appearance: a. Robb Bigelow and Todd Roth/ ERP Iron Ore LLC Director Giorgi introduced Robb Bigelow and Todd Roth from ERP Iron Ore LLC. ERP stands for Earth Restoration Project, which takes coal mines that are in bankruptcy and restores the forest area to offset carbon credits. ERP Iron Ore LLC picked up the Magnetation assets on January 30,2017,and Robb Bigelow and Todd Roth were hired to prepare a start up plan. Magnetation was in bankruptcy proceedings. Both Todd Roth and Robb Bigelow previously worked at the Magnetation and started working for Tom Clarke about one year ago. It was determined that Magnetation had major issues with air quality at their Indiana plant. There is a cost of $15-20 million to fix the issues and bring the plant into compliance. ERP was involved in obtaining the former Essar plant in Nashwauk the first week of April, 2017. Tom Clarke, owner, has brought several projects out of bankruptcy and has already taken care of the mechanics liens and paid over $46 million for debts at the Nashwauk site. There are still some mechanic liens at the Magnetation site, which will be paid on a royalty basis once Plant 4 is up and running. Regarding the former Essar plant, it is not their intention to have any other mines go down, as their ore will not complete with other mines ore. There is a market for the DR grade pellet, which the ore body in Nashwauk supports. They will be targeting new markets. They have met with representatives from Japan, who feel it may be more cost effective to use pellets from here. They will be in a good position to start construction soon. They anticipate $1 million in active construction per month now. The pellet plant is gradually being built, keeping air permits in place. By end of 1 .^ next summer, the outside work should be done and they can begin work inside in 2019. People will be hired. Kewitt is EPC (engineering procurement and construction) contractor to verify completion of buildings and cost estimates. Local contractors will have preference. Today, they announced an agreement with USW that wiil allow USW access to employees at the mine site to determine if they wish to organize or not. Robb and Todd thanked RAMS for their support of both plants. Director's Report: Director Giorgi provided an update on his activities for the month of January: > Prior to the annual meeting on January 10 , the Iron Range Mayors met with Governor Dayton at the IRRRB, Mayor Skelton led the discussion on Hoyt Lake's aging wastewater treatment facility and the excessive cost of $8 million to meet the mercury standards. An additional $10 million would be required for the reverse osmosis process. Hoyt Lakes also needs to renovate their ice arena, estimated at $1.5 million. Other Mayors echoed sentiments with overbearing MPCA regulations. MPCA Commissioner Stine was also present at the meeting and noted the MPCA has not enforced the chloride standard that was enacted in 1975. Gary Cerkvenik was also present at the meeting and thanked Governor Dayton for everything he has done to support the Iron Range communities. > The RAMS Annual Meeting was held on January 10 with 133 people attending. Governor Dayton, Senator Bakk and Senator Tomassoni spoke at the meeting and video greetings were provided by Senator Klobuchar and Representative Nolan. > On January 17th, ten Iron Range Mayors met with Duluth Mayor Emily Larson. Discussion was held on the additional sales tax for Duluth, which was passed for street repairs. The League of Minnesota Cities may introduce legislation to allow local referendums to approve a sales tax increase, without requiring approval from the State legislature. RAMS would support the legislation, if it is introduced. The State will have a tax bill in 2018 because of the Federal Tax Reform. > On January 24 , the MPCA held a public hearing on the proposed denial of US Steel's Minntac Plant's application for a water quality permit variance for their failings basin. US Steel is requesting a 20 year variance and would continue to monitor the water in the tailings basin. RAMS will send a letter opposing the unfair process to make the decision on the variance and request the MPCA to withdraw its preliminary decision until the public is provided with a full explanation. New Business: a. Introductions of newly elected members. President Kess introduce the new members that were elected at the RAMS Annual Meeting: Two year terms (January 1, 2018-December 31, 2019): Dave Lislegard, City of Aurora; Jim Varda, City ofChisholm; Barb Kalmi, ISD 319-Nashwauk/Keewatin One year term (January 1, 2018-December 31, 2018): Cyndi Worshek, ISO 2711-Mesabi East. b. Nominations & Election of Executive Officers. Director Giorgi reviewed the election process for the Executive Officers. It was noted that Paul Kess has held the President position for two consecutive years, which is the maximum allowed in the RAMS By-Laws 1. President Glenn Anderson nominated Dave Lislegard for the President position for the year 2018. There were no further nominations. Dave Lislegard accepted the position of President for the year 2018. Moved by Worshek and supported by Perfetto to elect Dave Lislegard as President for the year 2018. Motion carried. 2. Vice President Dave Lislegard nominated Charlie Baribeau for the Vice President position for the year 2018. There were no further nominations. Charlie Baribeau accepted the position of Vice President for the year 2018. Moved by Christy and supported by Zins to elect Charlie Baribeau as Vice President for the year 2018. Motion carried. 3. Secretary/Treasurer Warren Stolp nominated Pat Medure for Secretary/Treasurer position for the year 2018. There were no further nominations. Pat Medure was absent from the meeting. Moved by Stolp and supported by Worshek to elect Pat Medure as Secretary/Treasurer for the year 2018. Motion carried. c. Committee Opportunities. Director Giorgi reviewed the committees and suggested that the members volunteer for a committee prior to the February Board Meeting. If there are no volunteers, the President will make the appointments. Legislative Policy Committee This committee helps formulate legislative priorities by meeting with the lobbyist and reviewing priorities from the RAMS membership. They also meeting during the legislative session to make decisions that arise. IRRRB Constitution & By-laws Committee This committee could meld with the Taconite Production Tax Formula Committee. Discussions will continue with the IRRRB Commissioner to protect the DJJ Fund. Director Giorgi stated the IRRRB passed a resolution in 2014 to allow them to transfer money from the DJJ Fund to a Trust. A Trust was established with three trustees. At a recent IRRRB meeting, the resolution adopted in 2014 was rescinded. Finance Committee Director Giorgi stated the Finance Committee should be appointed at today's meeting and noted the President and Secretary/Treasurer serve on this committee. Charlie Baribeau and Cyndi Worshek volunteered to serve on the Finance Committee. It was agreed to expand the Finance Committee to four members, as follows: Dave Lislegard/ Pat Medure/ Charlie Baribeau/ Cyndi Worshek. Personnel Committee Taconite Production Tax Formula Committee Organizing Committee This committee will recruit potential new members and attend various city and town meetings to share the RAMS mission d. Letter on Foreign Steel Imports (Section 232). Director Giorgi stated the Range Mayors sent a letter to President Trump requesting the implementation of a broad based plan to limit steel imports, in order to preserve our domestic iron ore and steel industries and the US manufacturing base. Director Giorgi stated it would be appropriate for RAMS to send a similar letter. Moved by Lislegard and supported by Sundquist to send a letter to President Trump on foreign steel imports. Motion carried. e. Resolution on PolyMet Permit to Mine. Director Giorgi reviewed a draft resolution declaring RAMS support for the Permit to Mine for PolyMet mining project. ^ Moved by Anderson and supported by Christy to adopt Resolution No. 2018-001, declaring support for the Permit to Mine for PolyMet. Resolution adopted unanimously. Copies will be sent to the MPCA, DNRand media. Board Member Updates: Ben Hawkins stated the Grand Rapids School Board approved the documents to move ahead with a referendum to build two new elementary schools to replace existing four buildings in Grand Rapids and Cohasset, at an estimated cost of $68.1 million. The project also includes improvements to athletic facilities. The IRRRB approved a $4.7 million grant, if the ballot question is passed. The cost to a homeowner is estimated at $100 per year for a house valued at $150,000. Charlie Baribeau stated the City of Virginia will be discontinuing approximately 1,500 residential homes from the steam district over a five year period. Some businesses will also be affected by the steam disconnection. Finance^ CommitteeJtepprt: Charlie Baribeau reviewed the finance reports, as follows: a. Expenditures. Moved by Perfetto and supported by Varda to approve expenditures, at a total cost of $7,920.79 for the period December 30, 2017-January 24, 2018. Motion carried. b. Profit & Loss Budget vs Actual as of January 24,2018. c. Balance Sheet as of January 24,2018. Moved by Zins and supported by Perfetto to approve the balance sheet. Motion carried Other: Director Giorgi reported on the following items: > There are three new corporate members: US Steel, Cleveland Cliffs and Northeast Technical Service. > Logos will be obtained from the corporate sponsors, so they can be included on the RAMS banner. > DNR and MPCA will hold a public comment meeting on the PolyMet Mining Project: February 7, 2018- 6-9 PM, Mesabi East High School February 8, 2018-6-9 PM, DECC Jobs for Minnesotans will hold a rally at 4:30 PM on February 8 , prior to the hearing at the DECC. The Hibbing and Laurentian Chamber of Commerce are arranging buses for the hearings. > Jobs for Minnesotans/ Mining Minnesota and RAMS sent a letter to the US Department of the Interior and US department of Agriculture on the land withdrawal issue and asking them to reconsider their decision. Nancy Norr is coordinating a meeting in Washington, DC with these two agencies. News was received today that there is a movement to stop the two year study and move to an environmental assessment on the previous minerals. > Legislative sessions begins on February 20th. RAMS is setting up a meeting with legislators on February 26 in St. Paul for twenty people. > Information from CreativeMN was reviewed on the impact of arts and culture in Itasca, Lake and St. Louis Counties. Paul Kess was thanked for serving as the RAMS President for the past two years. Next Meeting: The next RAMS Board Meeting will be held at 6:00 P.M. on Thursday, February 22, 2018. Adiournment: Meeting adjourned at 7:50 PM ^ ELY LODGiNS TAX COLLECTED MONTHLY AS OF December January through November 2017 RESORT NAME 2EEN PAYS JANUARY. FEBRUARY MARCH /wn,_ MSC >lUtE AtLX AUG I I Adventure Inn 1-12 M x x x x x x x x Anderson's Resort 5-8 a x x x x x x x x Arendshorst, Thomas i-8 a x x x x x x Jasper Company 1-12 VI x x x x x x x x BEue Heron Bed & Breakfast 12-3/S-10 VI x x x x x x x x Bumtslde Lodge i-9 \fl x x x x x x x x BWCA Getaway Cabins M 0,12-3 ^ x x x x x x x x Camp Van Vac i-9 \n x x x x x x x x Camp Voyageur i-9 \ x x x . x x x x x Canadian Border Outfitters i-10 u X x x x •X x x • x Canadian Waters >-10 u x x x x .X x x x Canoe Country Outfrttera i-10 w x A. x x x x x x Cedar Rock Lodge i-10 \ x A x x Canoe On Inn 1-12 2 x x x x x CIiff-Wold's Canoe Trip Oiitfitting i-9 ul x x x x x x x x Creek Ridge Lodge i-10 ul x x x x x x x x Custom Cabin Rentals (Vosburgh) i-9 d x x x x x •X x x David Kromer >-9 a x x x x x x x x Deer REdge Resort .-9 3 x x x x . x x x x Duane Bieber i-12 a x x x x x x x x Echo Shores Resort no If x x x x x x x x Echo Trsii Cabin (Sean McCauley) ;-12 2 x A x x x x x x Echo Ridge Cabins -12 I, x x x x x x x x Slyfodging inc. f, x x x x x x x x 3y Outfitting Company -12 3 x x x x x x x x ssplands Resort __ i-9 3 x x x x x x x x ;enske Lake Cabins (Ellrich) M a x x x x x x x x 3arden Lake Resort -12 1 x x x x x x x x 3rand Ely Lodge -12 It x x .X x x x x x Jordan's Wilderness Shop & Outfftters -9 a x x x x x x x x ^amp Emity" July -August 2014 registration \. x x x x x x x x .atoureil's Resort -a n x x x x x x x x Jerlin Properties -10 ^ x x x x x x x x .odge of Whispering Pines closed march & apr -2,5-12 n x x x x x x ^cJopp Enterprises -12- fl x x x x x x x x \AOOSQ Track Adventures -12 1 x x x x x x x x itotel Ely Budget Host -12 fl x x x x x x x 'lorth Country Canos Outfitters -B a x x x x x x x Northern Ughts Lodge -12 fl x x x x X. x x 'Jorthemair Lodge -9 ^. ELY LODGING TAX COLLECTED MONTHLY | | | AS OF December _\ 1 ^_ January through November 20't7 RESORT NAME OPEN EMS JANUARY. MARCH APRIL MM .AJNE sifciU: WJS SEPT OCT NOV ! DEC I Northwind Lodge / Northwind Outdoor Rec 5-10,12-3 M x x x x x x x x x x x x Osprey Adventures/Lady Bug Lodge 1-12 M x x x x x x x x x x x x Packsack Canoe Trips & Log Cabins 5-10 Ul x x x x x x x x x x x x Paddle Inn 1-12 M x X. x x x x x x x x x x Paradise Point 5-9 • |A x x x x x x x x x x x x Pine Point Lodge 5-S TM x x x x x x x . x x x x x QueensBay Cabin 3-S |A x x x x x x x x x Retreats on White Iron Lake W\Q x x x x x x x x x x x x River Point Resort ]6-9' -M x x x x x x .X x x x x x Rysavy, Cathryn & Jason 5-9 :Q x X. x x x x x x x x x x Shagawa [nn Resort - t"t"12 y x x x x x x x x x x x x Silver Rapids Lodge ;1-12 UI x x x x x x x x x x x x x • Smitty's on Snowbank i1"l2 VI x x x x x x x x x x . x Sommers Canoe Base (Northsm Tier, Boy Scou;5-l0 ;M x x x . x x x x x x x x_ x Spirit oftheWildemess ;5-9 :M x x x x x A x x x x x_ x Squaw Bay (Joe Skala^ 5-9 \ x x x x x . x x .1 x x x ^y._ x Stony Ridge on Shagawa Lake 1-12 2 x x x_ x x x x x Super 8 Motel - ElyfPatel Enterprises) 5-9 Ul x x x x x x x x , x x x Tamarack Resort • 11-12 • iQ x x x x x x X- x x x x Timber Trail Lodge {closed April) i-9 M x x x x x x x x x x x nmber Wolf Lodge :1-12 ;Q x x x x _x_. x x x x x x Trails End Cabin (John Kleive) •,9-9 \ x x x x x x x Veterans on the Lake (Dtsabied Veteran Rs >-a d x x x x x x x x x x x /oyageur North Outfrtters w A x x x x x x x x x x x Nay to Go Outffitere >-9 I, x x x x x x •X x x x x White Iron Beach Resort i-10 Jl x x x x x x x x x x x Mldemess Enterprises of E!y, lnc.{log cabin hideaways) \W • x x x •X x x X- x x x x A/lld&mess Say Lodge i-9 • :M x x x x •X x x x x x x Mldmess Wind Inc. ;-9 '1 x x x x x X x x x x x Mlllams & Hall 1-3 » x x x x x x x x x x x /Vintergreen - pays in May 12-S J\Kf x x x x x x x x ;upandch .12-S a x x x x x x x x x x x ('MCA Camp Du Nord (two pmts a year) » Ely lodging tax by month Xchart 2017 1111 _J~ T - ~-r ELY AREA LOOSING TAX REPORT 2017 AMOUNTS DO NBT INCLUDE ALL QUARTERLY OR ANNUAL AMOUNTS 3% tax collected MONTH 2004 2005 2006 2607 2008 2009 2D10 2011 2012 20-13 2014 2MS 2016 20<7 JANUARY 6,813.17 5,484.08 5,538.46 6,629.03 6,353.31 5,190.23 4,512.92 8,102.22 4,712.23 5,710.45 5,612.20 6,715.10 6,427.25 5,449.84 FEBRUARY 7,006.74 7,032.64 5,781.88 6,955.47 8,672.58 6,965.66 6,835.12 7,360.88 6,308.66 7,351.35 6,393.43 8,963.31 8,768.87 8.240.06 MARCH 4,194.53 4,206.69 4,747.39 5,456.51 5,492.39 4,361.95 4,526.44 4.477.02 5,383.20 4,818.23 4,811.02 5,902.63 5,519.62 6,231.82 APRIL 3,881.60 3,518.02 3,487.44 4,030.34 4,525.40 3,306.44 3,740.44 3,815.72 4,888.63 3,751.26 4,303.01 4,922.44 3,800.97 5,715.78 MAY 12,757.31 13,900.32 13,297.10 16,262.24 17.810.46 17,499.16 15,638.36 15,685.01 19,158.38 '15,880.72 16,335.39 20,363.35 22,502:13 19,267.09 JUNE 39,150.90 39,182.67 39,704.69 45,942.92 46,674.95 44,095.27 39,834.97 39,824.74 • 46,311.86 43,286.16 53,239.53 44,164:58 46,629.51 48,501.33 JULY 57,700:54 61,211.04 62,141.17 80,709.99 63,052.93 64,192.78 65,223.96 66,310.10 62,916.41 65,597.23 65,468.85 69,043.21 69,607.08 72,383.68 AUGUST 51,237.29 54,958.53 55,967.13 62,905.72 64,524.19 60,736.18 57,692.63 57,349.75 62,255.28 66,444.04 64,576.55 65,220.15 62,533.93 62,112.45 . SEPTEMBER 29,428.61 30,905.13 32,228.51 33,711.64 29,758.99 32,004.97 32,862.81 38,744.44 33,966.00 35,041.24 33,381.03 • 36,3.84.50 38,076.84 39,711.65 OCTOBER 8,404.61 7,538.57 8,736.56 8,696.34 10,401.23 8,077.54 9,271.20 13,905.77 9,850.75 9,70.1.22 9,571.65 11,350:92 11,110.43 11,199.13 NOVEMBER 3,625.02 3,457.39 3,442.83 4.180.44 '3:438.73 3,128.19 3,214.78 3,870.96 3,301.56 . 4,052.79 3,559.94 3,435'.Q8 4,447.78 3,836.27 DECEMBER 4,804.10 4,498.48 4,778.66 4,906,Q6_ 4.053,58 3,60g,03_ 3,885.72 4,094.14 4,274.72 4,273.12 4,410.31 ' 3,839.60 4,612.27 3,966.06 Lodging Tax Revenue 229,004.42 $235,893.56 2.39,85-1.82 $260;3S8.'10 $264,738.74 $253,167.40 $247,239;35 $260,540.75 $263,327.68 $265,907.84 $271,663.01 $280,304.87 284,036.68 286,615.15 January -Dec&mber 229,004.42 235,893.56 - 2S9,8S1.82 260,38B.-10 264,758:74 253,167.40 247,238.35 .260,5.40.75 26-3,327.68 265.907L84 27'1;663.01 280,304.81 284,036.68 286,64S.15 3.0% 1.7% 8.6% 1.7% -4.4% -2.3% 5.4%. 1.1% 1..0% 2.2% 3.2% 1.3% 0.9% 2/26/18 Proposal to Vacate easement Attn; City of Ely and Harold Langowski I Josh Day am the present owner of the Property located at 51 West Chandler st. Ely MN 55731. I have the home for Sale with a purchase agreement at this time with a closing date of Mid April. After a Recent Survey it has come to my attention the deck post and roof are over my Property lines. This has now created an encroachment that will no allow the sale of this property. There is a 50' wide road "Vermillion Rd" That has never constructed.. I arn wondering the possibilities of Vacating that property to be split up between me and the neighboring property, or some type of easement to allow the deck structure to stay as is. I have the Survey has created and they have the area of encroachment in. a on the surroy. Please let me know what could be considered so! can the sale of this property. . , Regards, Josh Day CERTIFICATE OF SURVEY BOUNDARY STOVEY OF LOTS 25-27, \ \ BLOCK 8, "AUDITOR'S PLAT OF —^:s8k3a^•stf30' ^ s\ POSSIBLE ENCROACHMENT CHANDLER ADDITION TO ELY" W BBAR ISLAND SURVEYING INC. ELY. MINNESOTA < NOTE: ROCK RETAINING WALL AND PROFANE TANK EXTEND INTO CHANDLER STREET AND MAY BE A POSSIBLE ENCROACHMENT BASIS OF BEARING IS ASSUMING THE frt®i£R SOUTH LINE OF BLOCK 8 TO BEAR. crt' \ N77°5S'30"E ALL LINEAR MEASUREMENTS ARE \^ U.S. SUR.VBYFEET \ I HEREBY CES.TSV THAT THIS SURVEY, PLW, OR REPORT WAS PK6PAK5D BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY RECTSTEKED LAND SURVEYOR. WBER. THE LAWS OF THE STATE OF MINNES SET 3/4" PLASTIC CAPPED REBAR STAMPED KLS #23 683 FOUND 3/4" REBAR STAMPED. RLS #23683 BRUCER.C] PK.OPANETANK. ^./z/// POSSIBLE ENCROACHMENT ASPHALT ROAD DATE: LICENSE NO. 23683 HOUSE OVERHANG DETAIL SCALE 1' =20' 63122S02T_ROLLER.OI > Prepared For: Prepared By: CITY OF ELY BOB OHARA ELY, MN MIKE MOTORS 908 E SHERIDAN ST ELY, MN 55731 Phone: (218)349-8955 Fax: (218)263-7576 Email: [email protected] 2018 Fleet/Non-Retail Dodge Charger Police RWD LDDE48 PRICING SUMMARY PRICING SUMMARY - 2018 FleeyNon-Retail LDDE48 Police RWD Invoice Base Price $31,404.00 Total Options: -$9,669.00, Vehicle Subtotal $21,735.00 Advert/Adjustments $0.00 Destination Charge $1,095.00 GRAND TOTAL $22,830.00 Report content is based on current data version referenced. Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 530.0, Data updated 2/13/2018 © Copyright 1986-2012 Chrome Data Solutions, LP. All rights reserved. Customer File: February 18, 2018 11:48:57 PM Page 1 "A Prepared For: Prepared By: CITY OF ELY BOB OHARA ELY, MN MIKE MOTORS 908 E SHERIDAN ST ELY, MN 55731 Phone: (218)349-8955 Fax: (218)263-7576 Email: [email protected] 2018 Fleet/Non-Retait Dodge Charger Police RWD LDDE48 SELECTED MODEL & OPTIONS SELECTED MODEL • 2018 Fleet/Non-Retail LDDE48 Police RWD Code Description Invoice LDDE48 2018 Dodge Charger Police RWD ' $31,404.00 SELECTED VEHICLE COLORS - 2018 Fleet/Non.Retail LDDE48 Police RWD Code Description Interior: No color has been selected. Exterior 1: No color has been selected. Exterior 2: No color has been selected. SELECTED OPTIONS - 2018 Fleet/Non-Retail LDDE48 Police RWD CATEGORY Code Description Invoice ENGINE ERB ENGINE: 3.6LV6 24V WT(STD) $0.00 TRANSMISSION DGJ TRANSMISSION: 5-SPEED AUTOMATIC (W5A580) (STD) $0.00 CPOS PKG 27A QUICK ORDER PACKAGE 27A -inc: Engine: 3.6L V6 24V VVT, $0.00 Transmission: 5-Speed Automatic (W5A580) TIRES TWW TIRES: P225/60R18 BSW PERFORMANCE (STD) . $0.00 PRIMARY PAINT PW7 WHITE KNUCKLE CLEARCOAT $0.00 PAINT SCHEME STANDARD PAINT $0.00 SEAT TYPE X5X9 BLACK, HEAVY DUTY CLOTH BUCKET SEATS W/VINYL REAR $107.00 Report content is based on current data version referenced. Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 530.0, Data updated 2/13/2018 © Copyright 1986-2012 Chrome Data Solutions, LP. All rights reserved. Customer File: February 18, 201811:48:57 PM Page 2 Prepared For: Prepared By: CITY OF ELY BOB OHARA ELY. MN ' MIKE MOTORS 908 E SHERIDAN ST ELY, MN 55731 Phone: (218)349-8955 Fax: (218)263-7576 Email: [email protected] 2018 Fleet/Non-Retail Dodge Charger Police RWD LDDE48 SELECTED MODEL & OPTIONS SELECTED OPTIONS - 2018 Fleet/Non-Retail LDDE48 Police RWD CATEGORY Code Description Invoice ADDITIONAL EQUIPMENT AWC FLEET SAFET/ GROUP -inc: Exterior Mirrors w/Heating Element, Blind $530.00 Spot Power Fold Pursuit Mirrors, Blind Spot & Cross Path Detection, ParkSense Rear Park Assist System *GROSS* (Requires Fleet Safety Group savings) DR3 220MM REAR AXLE . $102.00 NHK ENGINE BLOCK HEATER $85.00 GUK POWER HEATED MIRRORS W/MAN F/AWAY -Inc: Exterior Mirrors $53.00 w/Heating Element (DISC) w/o AEB, NO LONGER AVAILABLE for factory ordering as of November 7,2017. *No Longer Factory Orderable, See Dealer for Current Availability* MDA FRONT LICENSE PLATE BRACKET $0.00 LNF BLACK LEFT SPOT LAMP ' $187.00 CW6 DEACTIVATE REAR DOORS/WINDOWS . $67.00 XFX EQUIPMENT MOUNTING BRACKET $0.00 DEALER INSTALLED / PROCESSING OPTIONS .BID FACTORY GOVERNMENT FLEET CONSESSION -$10,800.00 OPTIONS TOTAL -$9,669.00 An underlined code indicates that the options have been applied by the dealer. All sales prices established solely by dealer. Report content is based on current data version referenced. Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 530.0, Data updated 2/13/2018 © Copyright 1986-2012 Chrome Data Solutions, LP. All rights reserved. Customer File: February 18, 2018 11 ;48:57 PM Page 3 ^ Prepared For: Prepared By: CITY OF ELY BOB OHARA ELY. MN MIKE MOTORS 908 E SHERIDAN ST ELY, MN 55731 Phone: (218)349-8955 Fax: (218)263-7576 Email: [email protected] 2018 Fleet/Non-Retail Dodge Charger Police RWD LDDE48 STANDARD EQUIPMENT STANDARD EQUIPMENT - 2018 FIeet/Non-Retail LDDE48 Police RWD ENTERTAINMENT • Radio: Uconnect 4 w/7" Display • Radio w/Seek-Scan, MP3 Player, Clock, Speed Compensated Volume Control, Aux Audio Input Jack, Steering Wheel Controls and Uconnect External Memory Control • 6 Speakers • Wireless Streaming • Window Grid Antenna • Uconnectw/Bluetooth Wireless Phone Connectivity • 2 LCD Monitors In The Front Report content is based on current data version referenced. Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 530.0, Data updated 2/13/2018 © Copyright 1986-2012 Chrome Data Solutions, LP. All rights reserved. Customer File: February 18, 201811:48:57 PM Page 4 Prepared For: • Prepared By: CITY OF ELY BOB OHARA ELY, MN MIKE MOTORS 908 E SHERIDAN ST ELY, MN 55731 Phone: (218)349-8955 Fax: (218)263-7576 Email: [email protected] 2018 FleeVNon-Retail Dodge Charger Police RWD LDDE48 STANDARD EQUIPMENT STANDARD EQUIPMENT. 2018 FleeUNon-Retail LDDE48 Police RWD EXTERIOR • Wheels: 18" x 7.5" Steel • Tires: P225/60R18 BSW Performance • Wheels w/Black Accents w/Chrome Hub Covers • Goodyear Brand Tires • Steel Spare Wheel • Full-Size Spare Tire Mounted Inside Under Cargo • Clearcoat Paint • Body-Colored Front Bumper • Body-Colored Rear Bumper • Black Side Windows Trim • Body-Colored Door Handles • Power Side Mirrors w/Manual Folding • Body Color Exterior Mirrors • Fixed Rear Window w/Defroster • Light Tinted Glass • Speed Sensitive Variable Intermittent Wipers w/Heated Jets • Galvanized Steel/Aluminum Panels • Black Grille • Trunk Rear Cargo Access • Fully Automatic Projector Beam Halogen Daytime Running Headlamps w/Delay-Off • Perimeter/Approach Lights • LED Brakelights • Laminated Glass • High Speed Engine Controller Report content is based on current data version referenced. Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 530.0, Data updated 2/13/2018 © Copyright 1986-2012 Chrome Data Solutions, LP. All rights reserved. Customer File: February 18, 2018 11:48:57 PM Page 5 Prepared For: Prepared By: CITY OF ELY BOB OHARA ELY, MN MIKE MOTORS 908 E SHERIDAN ST ELY, MN 55731 Phone: (218)349-8955 Fax: (218)263-7576 Email: [email protected] 2018 Fleet/Non-Retail Dodge Charger Police RWD LDDE48 STANDARD EQUIPMENT STANDARD EQUIPMENT - 2018 Fleet/Non-Retail LDDE48 Police RWD INTERIOR • Power 6-Way Driver Seat • 8-Way Driver Seat -inc: Manual Recline • 4-Way Passenger Seat -inc: Manual Recline and Fore/Aft Movement • Front Facing Rear Seat • Manual Tilt/Telescoping Steering Column • Gauges -inc: Speedometer, Odometer, Oil Pressure, Engine Coolant Temp, Tachometer, Oil Temperature, Transmission Fluid Temp, Engine Hour Meter, Trip Odometer and Trip Computer • Power Rear Windows • Leather/Metal-Look Steering Wheel • Front Cupholder • Rear Cupholder • Compass • Proximity Key For Doors And Push Button Start • • Valet Function • Power Fuel Flap Locking Type • Remote Keyless Entry w/lntegrated Key Transmitter, 4 Door Curb/Courtesy, Illuminated Entry and Panic Button • Remote Releases -Inc: Power Cargo Access and Power Fuel • Cruise Control w/Steering Wheel Controls • Dual Zone Front Manual Air Conditioning • HVAC -inc: Underseat Ducts • Illuminated Locking Glove Box • Driver Foot Rest • Full Cloth Headliner • Vinyl Door Trim Insert Report content is based on current data version referenced. Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 530,0, Data updated 2/13/2018 © Copyright 1986-2012 Chrome Data Solutions, LP. All rights reserved. Customer File: February 18, 2018 11:48:57 PM Page 6 Prepared For: Prepared By: CITY OF ELY BOB OHARA ELY, MN MIKE MOTORS ' 908 E SHERIDAN ST ELY, MN 55731 . Phone: (218)349-8955 Fax: (218)263-7576 Email: [email protected] 2018 FleeVNon-Retail Dodge Charger Police RWD LDDE48 STANDARD EQUIPMENT STANDARD EQUIPMENT - 2018 Fleet/Non-Retail LDDE48 Police RWD • Interior Trim -inc: Chrome Interior Accents • Urethane Gear Shift Knob • Heavy Duty Cloth Bucket & Rear Bench Seats • Day-Night Rearview Mirror • Driver And Passenger Visor Vanity Mirrors w/Driver And Passenger Illumination, Driver And Passenger Auxiliary Mirror • Partial Floor Console, Mini Overhead Console w/Storage and 1 12V DC Power Outlet • Regular Dome Lighting • Full Vinyl/Rubber Floor Covering • Vinyl/Rubber Floor Trim • Underhood And Cargo Space Lights • FOB Controls -inc: Trunk/Hatch/Tailgate • Instrument Panel Bin, Driver / Passenger And Rear Door Bins • Power 1st Row Windows w/Driver And Passenger 1-Touch Up/Down • Delayed Accessory Power • Power Door Locks w/Autolock Feature • Systems Monitor • Redundant Digital Speedometer • Trip Computer • Outside Temp Gauge • Digital/Analog Display • Manual Anti-Whiplash Adjustable Front Head Restraints and Fixed Rear Head Restraints • Sentry Key Engine Immobilizer • Air Filtration • 1 12V DC Power Outlet •> Report content is based on current data version referenced. Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 530.0, Data updated 2/13/2018 © Copyright 1986-2012 Chrome Data Solutions, LP. All rights reserved, Customer File: February 18, 2018 11:48:57 PM • Page 7 Prepared For: Prepared By: CITY OF ELY BOB OHARA ELY, MN MIKE MOTORS 908 E SHERIDAN ST ELY, MN 55731 Phone: (218)349-8955 Fax: (218)263-7576 Email: [email protected] 2018 FleeVNon-Retail Dodge Charger Police RWD LDDE48 STANDARD EQUIPMENT STANDARD EQUIPMENT - 2018 Fleet/Non-RetaiI LDDE48 Police RWD MECHANICAL • Engine: 3.6L V6 24V WT • Transmission: 5-Speed Automatic (W5A580) • 50 State Emissions • Transmission w/AUTOSTICK Sequential Shift Control • Rear-Wheel Drive • 2.62 Axle Ratio • Engine Oil Cooler • 220 Amp Alternator • 800CCA Maintenance-Free Battery w/Run Down Protection • Police/Fire • 5250# Gvwr • Gas-Pressurized Front Shock Absorbers and Air Rear Shock Absorbers • Rear Auto-Leveling Suspension • Front Anti-Roll Bar and Rear HD Anti-Roll Bar • HD Suspension • Electric Power-Assist Steering • 18.5 Gal. Fuel Tank • Dual Stainless Steel Exhaust • Short And Long Arm Front Suspension w/Coil Springs • Multi-Link Rear Suspension w/Coil Springs • 4-Wheel Disc Brakes w/4-Wheel ABS, Front And Rear Vented Discs, Brake Assist and Hill Hold Control Report content is based on current data version referenced. Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 530.0, Data updated 2/13/2018 © Copyright 1986-2012 Chrome Data Solutions, LP. All rights reserved. Customer File: February 18, 2018 11:48:57 PM Page 8 Prepared For: . Prepared By: CITY OF ELY BOB OHARA ELY, MN MIKE MOTORS 908 E SHERIDAN ST ELY,. MN 55731 Phone: (218)349-8955 Fax: (218)263-7576 Email: [email protected] 2018 Fleet/Non-Retail Dodge Charger Police RWD LDDE48 STANDARD EQUIPMENT STANDARD EQUIPMENT- 2018 Fleet/Non-Retail LDDE48 Police RWD SAFET/ • Electronic Stability Control (ESC) And Roll Stability Control (RSC) • ABS And Driveline Traction Control • Side Impact Beams • Dual Stage Driver And Passenger Seat-Mounted Side Airbags • Tire Specific Low Tire Pressure Warning • Dual Stage Driver And Passenger Front Airbags • Curtain 1st And 2nd RowAirbags I • Airbag Occupancy Sensor g • Rear Child Safety Locks • | • Outboard Front Lap And Shoulder Safety Belts -inc: Rear Center 3 Point, Height Adjusters and Pretensioners • ParkView Back-Up Camera Report content is based on current data version referenced. Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 530.0, Data updated 2/13/2018 © Copyright 1986-2012 Chrome Data Solutions, LP. All rights reserved. Customer File: February 18, 2018 11:48:57 PM page 9 2/27/2018 City of Ely Mail - City of Ely Proclamation •I- r- ] I | Casey Velcheff City of Ely Proclamation jeanne Hello! Thank you SO MUCH for being so prompt! We greatly appreciate it! Might your city be interested also in doing the Teal Ribbon Campaign this year? We are working with several people from your community that have volunteered to help with the ribbon tying if your city is interested. I can send you more information & photos on it also. Basically-Teal Ribbons (tulle) are tied on the lamp posts for the month of April to honor survivors of Sexual Violence. We have done this in the towns of Mt. Iron, Babbitt, Chisholm and every year for the past four or five years in Hibbing & Virginia. Talk it over and call me if you have any questions. Thank you kindly! Jeanne Otson 2/27/2018 City of Ely Mail - All around town the Sexual Assault Program of NSLC has been busy tying tea] ribbons G Casey Velcheff All around town the Sexual Assault Program of NSLC has been busy tying teal ribbons 1 message jeanne Here is our flyer about the campaign. We supply the volunteers & the ribbons & do the work. We put them up & take them down. We also distribute flyers to local businesses about the campaign as it gets people VERY CURIOUS! We have had wonderful news coverage & most importantly wonderful conversations about the campaign & the surrounding issues. I will send you some photos also. [gpl All around town the Sexual Assault Program of NSLC has been busy tying teal ribbons 2017.docx 30K ^ All around the towns the Sexual Assault Program ofNSLC has been busy tying teal ribbons to lamp posts for our communities, (With the cities permission of course!) April is Sexual Assault Awareness Month. Each ribbon honors an individual survivor of sexual violence from our local communities. You may notice that no two ribbons are exactly alike in their shape, size and/or shade of teal. In the programs 34 year history; the youngest victim was a three month old infant and the eldest an 89 year old woman. Sexual violence has no boundaries. It's about predatory behavior and the vulnerabilities and availability of its victims. Sexual Violence continues to be a public health concern. Unaddressed trauma has a ripple effect upon us all. It effects individuals, families and communities. Let's talk about it! Together we can make a difference! Call/Text for more informtlon 2/27/2018 teal22017.jpg ^D 1/1 u/0/#inbox/161d997adf8a55^?projector=1&messagePartld=0.1 2/27/2018 teal42017.jpg FRIENDS OF THE ELY PUBLIC LIBRARY To: Chuck Novak, Mayor - City of Ely Members of the Ely City Council ec: City of Ely Administrator and Operations Director - Harold Langowski City of Ely Library Director - Rachel Heinrich Date: March 1, 2018 Re: Friends of the Ely Public Library Annual Book Sale - June 21, 22, 23, 2018 The Friends of the Ely Public library are looking forward to our annual book sale to raise money for the City of Ely and its library. It has been a huge success and we want that to continue. We have appreciated your support in the past and look forward to working with you now and in the future. This year we will be holding our sale at Seimer's Park on Thursday, June 21, Friday, June 22 and Saturday, June 23. Our collection days are scheduled to begin on Wednesday, June 13. We think this fresh , outdoors-type venue wilt be appealing to those from our community who attend every year and draw in new "customers" as well. And it is a nice way to put money in the bank for our library , We are asking for your continued support in waiving the Seimer's Park rental fees for that time. If there are any questions, please get in touch with me. Many thanks, c' Gall Sheddy - President City of Ely Bills List for Council Meeting on 3/6/2018 Feb Gen Gov Bills List 121,640.31 Feb Enterprise Bills List 66,613.44 $ 188,253.75 CITY OF ELY COUNCIL CHECK LIST FOR APPROVAL Page: 1 Check Issue Dates: 2/22/2018 3/1/2018 Mar 01, 2018 02:37PM Check Issue Date Check Number Payee Amount Description 02/22/2018 62621 BECKLIN & WHITNEY 1,668.44 BUILDING OFFICIAL 02/22/2018 62622 UNIVERSITf OF MINNESOTA 125.00 TRAVEL/TRAINING 02/22/2018 62623 UNIVERSITY OF MINNESOTA 125.00 TRAVEL/TRAINING 02/22/2018 62624 PETTY CASH 134.68 EUC PETTY CASH 02/27/2018 62625 TODD CREGO 1,750.00 ELY AREA W 03/01/2018 100730 ANDERSON,BOB 127.99 SAFETY EQUIP 03/01/2018 100731 ANSWERLIVE LLC 156.55 TELEPHONES 03/01/2018 100732 AT&T MOBILIT/ 83.10 COMPUTERS 03/01/2018 100733 BEAR ISLAND SURVEYING INC 345.00 PRO. SERVICES 03/01/2018 100734 BERENS, JUDITH M 640.00 SLUDGEL DISPOSAL 03/01/2018 100735 CALIFORNIA CONTRACTORS SUPPL 80.00 REPAIRS/EQUIP 03/01/2018 100736 DESIGN NINE 9,737.00 BROADBAND WEBSITE 03/01/2018 100737 ELY SURPLUS STORE 114.99 SAFETY EQUIP 03/01/2018 100738 EUC -WATER & LIGHT DEPT 32,412.34 ELEC. UTILITIES 03/01/2018 100739 FERRELLGAS 2,926.77 SATO HEATING 03/01/2018 100740 GARD SPECIALISTS CO., INC 321.59 ELEC. LINE EQUIP 03/01/2018 100741 GRAINGER 509.30 REPAIR/MAIN SUPPLY 03/01/2018 100742 GUARDIAN PEST CONTROL 98.40 PRO. SERVICES 03/01/2018 100743 HAWKINS INC. 4,348.02 CHEM/CHEM PRODUCTS 03/01/2018 100744 IRRRB 28,144.43 SATO LOAN PAYMENT 03/01/2018 100745 J&A ENTERPRISES 6,748.40 PRO SERVICES 03/01/2018 100746 KLUN LAW FIRM PA. 5,000.00 MONTHLY RETAINER 03/01/2018 100747 KOPONEN, DENNIS 36.95 UNIFORM ALLOWANCE 03/01/2018 100748 LAKE COUNTRY POWER 2,331.00 ELEC. UTILITIES 03/01/2018 100749 LAW ENFORCEMENT LABOR SERVI 279.71 POLICE UNION DUES 03/01/2018 100750 LEAGUE OF MINN CITIES 99.00 TRAVEL/TRAINING 03/01/2018 100751 LEDGE ROCK LAND DEVELOPMENT, 200.00 DAMAGED CANOE 03/01/2018 100752 MACQUEEN EMERGENCY GROUP 431.14 VECH. MAIN 03/01/2018 100753 MAIL FINANCE 627.36 POSTAGE 03/01/2018 100754 METRO SALES INC. 97.10 CONTRACTED SERVICES 03/01/2018 100755 MN DEPT OF HEALTH 2,981.00 MN TEST FEE 03/01/2018 100756 MN DEPT OF PUBLIC SAFETY 100.00 PERMIT FEES 03/01/2018 100757 MOUNTAIN AND COMPANIES INC. 6,480.00 SLUDGE DISPOSAL 03/01/2018 100758 MUNICIPAL EMERGENCY SERVICES 1,142.91 MINOR EQUIP 03/01/2018 100759 NORTHERN SAFETY CO INC 255.01 SAFETY EQUIP 03/01/2018 100760 NOVAK, CHUCK 428.01 TRAVEL/TRAINING 03/01/2018 100761 OJALA, JOSH 54.50 TRAVEL/TRAINING 03/01/2018 100762 PACE ANALTTICAL SERVICES INC 120.00 WATER TESTS 03/01/2018 100763 PRUDENTIAL INSURANCE COMPAN 21.66 PRUDENTIAL 03/01/2018 100764 QUILL CORPORATION 218.03 OPERATING SUPPLY 03/01/2018 100765 RANGE PAPER CORP. 322.62 OPERATING SUPPLY 03/01/2018 100766 RETROFIT COMPANIES INC 647.25 ELEC. LINE EQUIP 03/01/2018 100767 STARKMAN OIL COMPANY 8,399.28 HEATING 03/01/2018 100768 STATE INDUSTRIAL PRODUCTS 266.43 OPERATING SUPPLY 03/01/2018 100769 TREMBATHS MACHINE & WELD. 561.35 VECH. MAIN 03/01/2018 100770 VESEL, CHRIS 27.25 TRAVEUTRAINING 03/01/2018 100771 VOLTZ TECHNOLOGIES 1,702.72 COMPUTERS 03/01/2018 100772 WESCO RECEIVABLES CORP 9,328.40 ELEC. LINE EQUIP 03/01/2018 100773 ZIEGLER INC 1,309.68 VECH. MAIN 02/27/2018 2271801 AFLAC 493.28 AFLAC 02/27/2018 2271802 HEALTH EQUITY 9,075.35 HEALTH EQUITY 02/27/2018 2271803 HEALTH PARTNERS 39,903.77 HEALTH PARTNERS 02/27/2018 2271804 STANDARD INSURANCE COMPANY 1,574.01 STANDARD INSUARNCE 02/27/2018 2271805 UNION SECURITY INSURANCE CO 3,141.98 UNION SECURITY 0^ CITY OF ELY COUNCIL CHECK LIST FOR APPROVAL Page: 2 Check Issue Dates: 2/22/2018-3/1,2018 Mar 01, 2018 02:37PM Check Issue Date Check Number Payee Amount Description Grand Totals: 188,253.75 CITY OF ELY Invoice Register - Council Page: 1 Input Dates: 2/22/2018 - 3/1/2018 Mar 01, 2018 02:41 PM Name Invoice Total Cost Description 8 AFLAC AFLAC 3/18 493.28 AFLAC TotalSAFLAC: 493.28 23 ANDERSON,BOB ANDERSON,BOB 2/26/18 42.66 SAFETl' EQUIP ANDERSON,BOB 2/26/18 42.67 SAFETY EQUIP ANDERSON,BOB 2/26/18 42.66 SAFETT EQUIP Total 23 ANDERSON, BOB: 127.99 25 ANSWERLIVE LLC ANSWERLIVE LLC 1802030021 52.19 TELEPHONES ANSWERLIVE LLC 1802030021 52.18 TELEPHONES ANSWERLIVE LLC 1802030021 52.18 TELEPHONES Total 25 ANSWERLIVE LLC: 156.55 51 BEAR ISLAND SURVEYING INC BEAR ISLAND SURVEYING INC 203012 345.00 PRO. SERVICES Total 51 BEAR ISLAND SURVEYING INC: 345.00 54 BERENS, JUDITH M BERENS, JUDITH M 2/11-12/2018 640.00 SLUDGEL DISPOSAI Total 54 BERENS, JUDITH M: 640.00 163 ELY SURPLUS STORE ELY SURPLUS STORE 2/01/2018 114.99 SAFETY EQUIP Total 163 ELY SURPLUS STORE: 114.99 181 EUC -WATER & LIGHT DEPT EUC -WATER & LIGHT DEPT 2/1 SENT 4,955.80 ELEC. UTILITIES EUC -WATER & LIGHT DEPT 2/1 SENT 11,992.61 ELEC. UTILITIES EUC -WATER & LIGHT DEPT 2/1 SENT 6,445.36 ELEC. UTILITIES EUC -WATER & LIGHT DEPT 2/18 GEN 3,831.19 ELEC. UTILITIES EUC -WATER & LIGHT DEPT 2/18 GEN 69.59 ELEC. UTILITIES EUC -WATER & LIGHT DEPT 2/18 GEN 346.28 ELEC. UTILITIES EUC -WATER & LIGHT DEPT 2/18 GEN 407.55 ELEC. UTILITIES EUC -WATER & LIGHT DEPT 2/18 GEN 20.05 ELEC. UTILITIES EUC -WATER & LIGHT DEPT 2/18 GEN 605.81 ELEC. UTILITIES EUC -WATER & LIGHT DEPT 2/18 GEN 364.82 ELEC. UTILITIES EUC -WATER & LIGHT DEPT 2/18 GEN 1,176.71 ELEC. UTILITIES EUC -WATER & LIGHT DEPT 2/18 GEN 2,196.57 ELEC. UTILITIES Total 181 EUC -WATER & LIGHT DEPT: 32,412.34 191FERRELLGAS FERRELLGAS 1100052577 6.66 CITY HALL FERRELLGAS 1100069543 446.68 GARAGE#1 FERRELLGAS 1100069564 1,351.79 SATO HEATING FERRELLGAS 1099952793 546.00 GARAGE#2 FERRELLGAS 1099899806 575.64 CITY HALL HEATING CITY OF ELY Invoice Register - Council Page: 2 Input Dates: 2/22/2018 - 3/1/2018 Mar 01, 2018 02:41 PM Name Invoice Total Cost Description Total191 FERRELLGAS: 2,928.77 223 GRAINGER GRAINGER 9698126928 89.26 REPAR/MAIN SUPPLY GRAINGER 9696844217 87.12 REPAIR/MAIN SUPPLY GFtAINGER 9699041472 156.62 REPAIR/MAIN SUPPLY GRAINGER 9688027631 176.30 REPAIR/MAIN SUPPLY Total 223 GRAINGER: 509.30 230 GUARDIAN PEST CONTROL GUARDIAN PEST CONTROL 1854149 98.40 PRO. SERVICES Total 230 GUARDIAN PEST CONTROL: 98.40 234 HAWKINS INC. HAWKINS INC. 4230121 4,348.02 CHEM/CHEM PRODUCTS Total 234 HAWKINS INC.: 4,348.02 237 HEALTH EQUiri' HEALTH EQUITY 3/18 290.00 HEALTH EQUITY HEALTH EQUITY 3/18 887.08 HEALTH EQUITY HEALTH EQUITY 3/18 162.75 HEALTH EQUn-Y HEALTH EQUITY 3/18 2,558.33 HEALTH EQUITY HEALTH EQUITY 3/18 25.38 HEALTH EQUrTY HEALTH EQUITY 3/18 2,501.66 HEALTH EQUm' HEALTH EQUITY 3/18 620.83 HEALTH EQUIT/ HEALTH EQUITY 3/18 83.13 HEALTH EQUFTY HEALTH EQUITY 3/18 529.81 HEALTH EQUITi' HEALTH EQUITY 3/18 529.81 HEALTH EQUITY HEALTH EQUITY 3/18 780.39 HEALTH EQUIPi' HEALTH EQUITl' 3/18 7.53 HEALTH EQUITY HEALTH EQUITY 3/18 2.92 HEALTH EQUITY HEALTH EQUITY 3/18 23.60 HEALTH EQUirf HEALTH EQUITY 3/18 .46 HEALTH EQUITY HEALTH EQUITY 3/18 28.32 HEALTH EQUirf HEALTH EQUITY 3/18 8.85 HEALTH EQUITY HEALTH EQUITt' 3/18 1.49 HEALTH EQUITY HEALTH EQUITY 3/18 9.03 HEALTH EQUITY HEALTH EQUITY 3/18 9.02 HEALTH EQUITY HEALTH EQUITY 3/18 14.96 HEALTH EQUm' Total 237 HEALTH EQUITY: 9,075.35 238 HEALTH PARTNERS HEALTH PARTNERS 3/18 2,685.82 HEALTH PARTNERS HEALTH PARTNERS 3/18 1,819.23 HEALTH PARTNERS HEALTH PARTNERS 3/18 1,170.44 HEALTH PARTNERS HEALTH PARTNERS 3/18 6,794.38 HEALTH PARTNERS HEALTH PARTNERS 3/18 12,109.51 HEALTH PARTNERS HEALTH PARTNERS 3/18 184.62 HEALTH PARTNERS HEALTH PARTNERS 3/18 2,211.37 HEALTH PARTNERS HEALTH PARTNERS 3/18 595.68 HEALTH PARTNERS HEALTH PARTNERS 3/18 3,343.60 HEALTH PARTNERS HEALTH PARTNERS 3/18 3,343.60 HEALTH PARTNERS HEALTH PARTNERS 3/18 5,645.52 HEALTH PARTNERS °Q)_ CIT/ OF ELY Invoice Register - Council Page: 3 Input Dates: 2/22/2018 - 3/1/2018 Mar 01, 2018 02:41 PM Name Invoice Total Cost Description Total 238 HEALTH PARTNERS: 39,903.77 267 IRRRB IRRRB 2/15/18 28,144.43 SATO LOAN PAYMENT Total 267 IRRRB: 28,144.43 269 J&A ENTERPRISES J&A ENTERPRISES 2/18 3,900.00 CONTRACTED SERVICES J&A ENTERPRISES 2/18 232.40 FLOWAGE FEE JSA ENTERPRISES 2/18 2,616.00 PRO SERVICES Total 269 J&A ENTERPRISES: 6,748.40 293 KLUN LAW FIRM P.A. KLUN LAW FIRM P.A. 10500-26387 2,500.00 MONTHLY RETAINER KLUN LAW FIRM P.A. 10500-26387 2,500.00 MONTHLY RETAINER Total 293 KLUN LAW FIRM PA: 5,000.00 297 KOPONEN, DENNIS KOPONEN, DENNIS 2/15/18 36.95 UNIFORM ALLOWANCE Total 297 KOPONEN, DENNIS: 36.95 306 LAKE COUNTRY POWER LAKE COUNTRY POWER 142838101 1 420.00 UTILITIES LAKE COUNTRY POWER 21306001/1 1,911.00 ELEC. UTILITIES Total 306 LAKE COUNTRY POWER: 2,331.00 314 LAW ENFORCEMENT LABOR SERVICES LAW ENFORCEMENT LABOR SERVICES 2/18 279.71 POLICE UNION DUES Total 314 LAW ENFORCEMENT LABOR SERVICES: 279.71 316 LEAGUE OF MINN CITIES LEAGUE OF MINN CITIES 269071 99.00 TRAVEL/TRAINING Total 316 LEAGUE OF MINN CITIES: 99.00 334 MAIL FINANCE MAIL FINANCE N7008754 209.12 POSTAGE MAiL FINANCE N7008754 209.12 POSTAGE MAIL FINANCE N7008754 209.12 POSTAGE Total 334 MAIL FINANCE: 627.36 376 WIN DEPT OF HEALTH MN DEPT OF HEALTH 2018QTR#1 2,981.00 MN TEST FEE Total 376 MN DEPT OF HEALTH: 2,981.00 379 N1N DEPT OF PUBLIC SAFEFl' MN DEPT OF PUBLIC SAFETf 6914500192 100.00 PERMIT FEES CITi' OF ELY Invoice Register - Council Page: 4 Input Dates: 2/22/2018 - 3/1/2018 Mar 01, 2018 02:41 PM Name Invoice Total Cost Description Total 379 MN DEPT OF PUBLIC SAFETY: 100.00 404 MOUNTAIN AND COMPANIES INC. MOUNTAIN AND COMPANIES INC. 2/14/18 6,480.00 SLUDGE DISPOSAL Total 404 MOUNTAIN AND COMPANIES INC.: 6,480.00 441 NORTHERN SAFET/ CO INC NORTHERN SAFETY CO INC 902803153 255.01 SAFETY EQUIP Total 441 NORTHERN SAFETf CO INC: 255.01 467 PACE ANALYTICAL SERVICES INC PACE ANALmCAL SERVICES INC 181290850 120.00 WATER TESTS Total 467 PACE ANALYTICAL SERVICES INC: 120.00 478 PETT/CASH PETTi' CASH 2/18 EUC 134.68 EUC PEm' CASH Total 478 PETTY CASH: 134.68 494 PRUDENTIAL INSURANCE COMPANY PRUDENTIAL INSURANCE COMPANY 3/18 21.66 PRUDENTIAL Total 494 PRUDENTIAL INSURANCE COMPANY: 21.66 500 QUILL CORPORATION QUILL CORPORATION 4879734 103.26 OPERATING SUPPLY QUILL CORPORATION 4877140 38.59 OPERATING SUPPLY QUILL CORPORATION 4561137 76.18 OPEFWHNG SUPPLY Total 500 QUILL CORPORATION: 218.03 508 RANGE PAPER CORP. FRANCE PAPER CORP. 69527 91.89 OPERATING SUPPLY RANGE PAPER CORP. 69527 97.88 OPERATING SUPPLY RANGE PAPER CORP. 69527 38.26 OPERATING SUPPLY RANGE PAPER CORP. 69527 94.59 OPERATING SUPPLY Total 508 RANGE PAPER CORP.: 322.62 519 RETROFIT COMPANIES INC RETROFIT COMPANIES ING 00978123-IN 647.25 ELEC. LINE EQUIP Total 519 RETROFIT COMPANIES INC: 647.25 575 STANDARD INSURANCE COMPANY STANDARD INSUFiANCE COMPANY 3/18 298.19 STANDARDINSUARNCE STANDARD INSURANCE COMPANY 3/18 15.88 STANDARDINSUARNCE STANDARD INSURANCE COMPANY 3/18 9.98 STANDARD INSUARNCE STANDARD INSURANCE COMPANY 3/18 47.68 STANDARD INSUARNCE STANDARD INSURANCE COMPANY 3/18 1.56 STANDARDINSUARNCE STANDARD INSURANCE COMPANY 3/18 95.51 STANDARDINSUARNCE STANDARD INSURANCE COMPANY 3/18 25.20 STANDARDINSUARNCE STANDARD INSURANCE COMPANY 3/18 5.09 STANDARD INSUARNCE STANDARD INSURANCE COMPANY 3/18 29.53 STANDARD INSUARNCE ob CITl' OF ELY Invoice Register - Council Page: 5 Input Dates: 2/22/2018 - 3/1/2018 Mar 01, 2018 02:41 PM Name Invoice Total Cost Description STANDARD INSURANCE COMPANY 3/18 29.53 STANDARD INSUARNCE STANDARD INSURANCE COMPANY 3/18 49.78 STANDARDINSUARNCE STANDARD INSURANCE COMPANY 3/18 70.65 STANDARDINSUARNCE STANDARD INSURANCE COMPANY 3/18 23.30 STANDARD INSUARNCE STANDARD INSURANCE COMPANY 3/18 227.00 STANDARD INSUARNCE STANDARD INSURANCE COMPANY 3/18 3.66 STANDARDINSUARNCE STANDARD INSURANCE COMPANY 3/18 241.09 STANDARDINSUARNCE STANDARD INSURANCE COMPANY 3/18 78.08 STANDARD INSUARNCE STANDARD INSURANCE COMPANY 3/18 11.88 STANDARD INSUARNCE STANDARD INSURANCE COMPANY 3/18 85.43 STANDARDINSUARNCE STANDARD INSURANCE COMPANY 3/18 85.44 STANDARDINSUARNCE STANDARD INSURANCE COMPANY 3/18 139.55 STANDARDINSUARNCE Total 575 STANDARD INSURANCE COMPANY: 1,574.01 578 STARKMAN OIL COMPANY STARKMAN OIL COMPANY 3978 2,315.74 MOTOR FUELS STARKMAN OIL COMPANY 3954 221.10 MOTOR FUELS STARKMAN OIL COMPANY 3954 221.10 MOTOR FUELS STARKMAN OIL COMPANY 3954 459.73 MOTOR FUELS STARKMAN OIL COMPANY 93059 445.25 HEATING STARKMAN OIL COMPANY 93328 3,175.20 HEATING STARKMAN OIL COMPANY 61730 944.62 MOTOR FUELS STARKMAN OIL COMPANY 3974 616.54 MOTOR FUELS Total 578 STARKMAN OIL COMPANY: 8,399.28 580 STATE INDUSTRIAL PRODUCTS STATE INDUSTRIAL PRODUCTS 900375459 266.43 OPERATING SUPPLY Total 580 STATE INDUSTRIAL PRODUCTS: 266.43 611 TREWIBATHS MACHINE & WELD. TREMBATHS MACHINE & WELD. 89146 291.35 VECH.MAIN TREMBATHS MACHINE & WELD. 89171 270.00 VECH.MAIN Total 611 TREMBATHS MACHINE & WELD.: 561.35 621 UNION SECURITl' INSURANCE CO UNION SECURIPl' INSURANCE CO 3/18 360.84 UNION SECURITY UNION SECURITi' INSURANCE CO 3/18 174.00 UNION SECURITY UNION SECURFTY INSURANCE CO 3/18 56.53 UNION SECURFTY UNION SECURITY INSURANCE CO 3/18 559.32 UNION SECURITt' UNION SECURITY INSURANCE CO 3/18 8.90 UNION SECURITY UNION SECURm' INSURANCE CO 3/18 858.17 UNION SECURITY UNION SECURITY INSURANCE CO 3/18 254.22 UNION SECURITY UNION SECURITl' INSURANCE CO 3/18 28.80 UNION SECURITY UNION SECURITY INSURANCE CO 3/18 210.65 UNION SECURn-Y UNION SECURITY INSURANCE CO 3/18 210.66 UNION SECURITl' UNION SECURITl' INSURANCE CO 3/18 419,89 UNION SECURITY Total 621 UNION SECURITY INSURANCE CO: 3,141.98 641 VOLTZ TECHNOLOGIES VOLTZ TECHNOLOGIES 22529 193.33 COMPUTERS VOLTZ TECHNOLOGIES 22529 64.44 COMPUTERS VOLTZ TECHNOLOGIES 22529 42.96 COMPUTERS VOLTZ TECHNOLOGIES 22529 64.44 COMPUTERS CITY OF ELY Invoice Register - Council Page: 6 Input Dates: 2/22/2018 - 3/1/2018 Mar 01, 2018 02:41 PM Name Invoice Total Cost Description VOLTZ TECHNOLOGIES 22529 21.48 COMPUTERS VOLTZ TECHNOLOGIES 22529 20.00 COMPUTERS VOLTZ TECHNOLOGIES 22529 63.80 COMPUTERS VOLTZ TECHNOLOGIES 22529 63.81 COMPUTERS VOLTZ TECHNOLOGIES 22529 65.74 COMPUTERS VOLTZ TECHNOLOGIES 22576 134.18 COMPUTER VOLTZ TECHNOLOGIES 22486 10.00 COMPUTERS VOLTZ TECHNOLOGIES 22546 224.99 OPERATING SUPPLY VOLTZ TECHNOLOGIES 22577 133.S5 COPMUTERS VOLTZ TECHNOLOGIES 22637 193.33 COMPUTERS VOLTZ TECHNOLOGIES 22637 64.44 COMPUTERS VOLTZ TECHNOLOGIES 22637 42.96 COMPUTERS VOLTZ TECHNOLOGIES 22637 64.44 COMPUTERS VOLTZ TECHNOLOGIES 22637 21.48 COMPUTERS VOLTZ TECHNOLOGIES 22637 20.00 COMPUTERS VOLTZ TECHNOLOGIES 22637 63.80 COMPUTERS VOLTZ TECHNOLOGIES 22637 63.81 COMPUTERS VOLTZ TECHNOLOGIES 22637 65,74 COMPUTERS Total 641 VOLTZ TECHNOLOGIES: 1,702.72 654 WESCO RECEIVABLES CORP WESCO RECEIVABLES CORP 165432 9,328.40 ELEC. LINE EQUIP Total 654 WESCO RECEIVABLES CORP: 9,328.40 671 ZIEGLER INC ZIEGLER ING PC03046927 1,309.68 VECH. MAIN Total 671 ZIEGLER INC: 1,309.68 765 UNIVERSIFC OF MINNESOTA UNIVERSFTY OF MINNESOTA 2/21/18 125.00 TRAVEL/TRAINING UNIVERSITY OF MINNESOTA 2/22/18 125.00 TRAVEL/TFWINING Total 765 UNIVERSITY OF MINNESOTA: 250.00 SOS METRO SALES INC. METRO SALES INC. INV1005016 97.10 CONTRACTED SERV Total 805 METRO SALES INC.: 97.10 820 MUNICIPAL EMERGENCY SERVICES MUNICIPAL EMERGENCY SERVICES IN 1198704 642.40 MINOR EQUIP MUNICIPAL EMERGENCY SERVICES INV1202891 481.13 MINOR EQUIP MUNICIPAL EMERGENCY SERVICES INV1202135 19.38 OPERATING SUPPLY Total 820 MUNICIPAL EMERGENCY SERVICES: 1,142.91 945 AT&T MOBILirf AT&T MOBILITY 6380 1/18 83.10 COMPUTERS Total 945 AT&T MOBILITY: 83.10 992 NOVAK, CHUCK NOVAK, CHUCK 3/1/18 428.01 TRAVEL/TRAINING 0^ crrv OF ELY Invoice Register - Council Page: 7 Input Dates: 2/22/2018 - 3/1/2018 Mar 01,2018 02:41 PM Name Invoice Total Cost Description Total 992 NOVAK, CHUCK; 428.01 999 BECKLIN & WHITNEY BECKLIN & WHITNEY PR-04-2018 1,668.44 BUILDING OFFICIAL Total 999 BECKLIN & WHITNEY: 1,668.44 1177 MACQUEEN EMERGENCY GROUP MACQUEEN EMERGENCY GROUP P00942 431.14 VECH. MAIN Total 1177 MACQUEEN EMERGENCY GROUP: 431.14 1199 DESIGN NINE DESIGN NINE 2003939 9,737.00 BROADBAND WEBSITE Total 1199 DESIGN NINE: 9,737.00 1201TODDCREGO TODD CREGO 2/18 1,750.00 ELY AREA TV Total1201 TODD CREGO: 1,750.00 1218 GARD SPECIALISTS CO., INC GARD SPECIALISTS CO., ING 110046 321.59 ELEC. LINE EQUIP Total 1218 GARD SPECIALISTS CO., INC: 321.59 1219 LEDGE ROCK LAND DEVELOPMENT, INC LEDGE ROCK LAND DEVELOPMENT, INC 1 200.00 DAMAGED CANOE Total 1219 LEDGE ROCK LAND DEVELOPMENT, ING: 200.00 1220 OJALA, JOSH OJAIA, JOSH 2/22/18 54.50 TRAVEL/TRAINING Total 1220 OJALA, JOSH: 54.50 1221 VESEL, CHRIS VESEL, CHRIS 2/22/18 27.25 TFUWEL/TRAINING Total 1221 VESEL, CHRIS: 27.25 1222 CALIFORNIA CONTRACTORS SUPPLIE, INC CALIFORNIA CONTRACTORS SUPPLIE, ING TT81816 80.00 REPAIRS/EQUIP Total 1222 CALIFORNIA CONTRACTORS SUPPLIE, INC:NC: 80.00 Grand Totals: 188,253.75 Report GL Period Summary Vendor number hash: Vendor number hash - split: Total number of invoices: Total number of transactions: CITl' OF ELY Invoice Register - Council Page: 8 Input Dates: 2/22/2018 - 3/1/2018 Mar 01, 2018 02:41PM A DEVELOPMENT AGREEMENT BETWEEN THE CITY OF ELY AND RURAL LIVING ENVIRONMENTS 1NC THIS DEVELOPMENT AGREEiVIENT ("Agreement") is entered into as of _ 2018, by City of Ely, a municipal corporation (hereinafter referred to as "City"), and Rural Living Environments, 1NC, a Minnesota corporation (hereinafter referred to as "Rural Living"), its successors and assigns: WHERFAS, Rural Living is desirous of developing crisis/respite residence in Ely (the "Residence"); WHEREAS, Rural Living anticipates that the residence will employ 24 to 26 staff members with an annual budget of more than $ 1,000,000.00, which includes an operating budget of $200,000 spent locally on clothing, fuel, food, and hardware, etc. WHEREAS, Rural Living has requested the City of Ely's assistance in the development and construction of such residence, and in specific, has requested the City to contribute land, make necessary zoning changes, and install utilities to the site. Exhibit A; WHEREAS, City desires to support the growth of business and economic development in Ely and supports the development of such housing; WHEREAS, the City has applied for and received a grant from IRRRB for $140,000 to assist in the construction and extension of a road and utilities to the proposed development, Exliibit B-, WHEREAS, the City has applied for a Zoning District Change from Industrial & Related (M) to Residential 2 (R2) Zoning District on approximately 20 acres, legally described on Exhibit C (the "Property"), NOW, THEREFORE, Rural Living and the City of Ely agree to the following; 1. PLANS: Rural Living shall develop the Property in conformancc with proposed plans, site drawings, etc., (hereinafter the "Plans") to be approved by City, and identified on Exhibit D, subject to changes and modifications. A. FAILURE TO COMPLETE. If construction of the Residence has not commenced within twelve (12) months from the date of this Agreement, and completed within 24 months of the dale of this Agreement, the Property and all improvements thereon shall revert Developmenl Agreemenl.doc Page 1 of 3 ^) to the City. Rural Living agrees to execute deeds and all other documents necessary to effectuate transfer of the property. In the event Rural Living fails to execute necessary conveyances, Rural Living shall be responsible for the City's costs and attorney's fees incurred to enforce this clause. B. RESPONSIBILITY FOR CONTRACTORS: Rural Living shall release, defend and indemnify City, its elected and/or appointed officials, employees and agents from and against any and all claims, demands, lawsuits, complaints, loss, costs (including attorneys' fees), damages and injunctions relating to any acts, failures to act, errors, omissions of Rural Living or Rural Living's consultants, contractors, subcontractors, suppliers and agents. Rural Living shall not be released from its responsibilities to release, defend and indemnify because of any inspection, review or approval by City. C. FUTURE DEVELOPMENT AND PLATTING OF AREA: Tt is the intent of both parties that the Property shall be platted at a later date and the surrounding area further developed. Rural Living agrees to participate in such platting process and agrees to execute deeds and all other documents necessary to effectuate platting of the property and further development of the area. 2. CITY'S CHANGE IN ZONING: As part of this development agreement, the City of Ely shall effectuate a zoning district change from Industrial & Related (M) to Residential 2 (R2) for approximately 20 acres which includes the proposed development site and property. 3. CITY'S PREPARATION OF PROPERTY: The City shall remove all stock piled material from the Property in preparation of construction. Additional costs of grading and site preparation shall be borne by Rural Living. 4. CITY'S EXTENSION OF UTILITIES AND AROAD: The City shall provide an underground secondary electrical service line, sewer line and water line to the property line. Exhibit E, The City of Ely agrees to contribute up to $ 140,000 towards the extension of said utilities and a road to the property. In the event, the cost of such extension exceeds $140,000, Rural Living share bear the additional costs and expenses. 5. CITY'S CONTRIBUTION OF LAND AND FORGIVEABLE LOAN: The Property to be conveyed to Rural Living consists of approximately .66 acres and has a fair market of Eight Thousand Dollars ($8,000.00). Exhibit F. The City agrees to transfer, assign and convey unto Rural Living said property subject to a forgivable loan in favor of the City of Ely. Upon Rural Living obtaining a certificate of occupancy for the residence, the loan shall be deemed forgiven and fully released. In the event, Rural Living fails to obtain a certificate of occupancy within 24 months of the date of this agreement, said loan shall then be deemed fully due and payable and shall be assessed to the property. Development Agreement.doc Page 2 of 4 IN WITNESS WHEREOF, the parties to this Agreement have caused these presents to be executed as of the day and year aforesaid. RURAL LIVING ENVIRONMENTS, INC CITY OF ELY By. Its Chuck Novak, Mayor By_ By_ Its Harold Langowski, Clerk Treasurer STATE OF MINNESOTA ss. COUNTY OF ST. LOUIS } The foregoing instrument was acknowledged before me this day of _, 2018, by Chuck Novak and Harold Langowski, respectively the Mayor and the Clerk Treasurer of City of Ely, a Minnesota municipal corporation, on behalf of said corporation, NOTARY PUBLIC STATE OF MINNESOTA ss. COUNTY OF ST, LOUIS } The foregoing instrument was acknowledged before me this ; day of _, 2018, by _ and _, respectively the and the of Rural Living Environments, a Minnesota corporation, on behalf of said corporation, Development Agreement, doc Page 3 of 4 \0^ NOTARY PUBLIC Development Agreement.doc Page 4 of 4 EKHIBITE\HI! 23 Commerce Road <• P.O. Box 208 - Babbitt, MN 55706 Tel: 218-827-2322 » Fax: 218-827-3470 Honorable Mayor Novak and City of Ely Councllors City of Ely 209 East Chapman Street Ely, Minnesota 55731 November 27,2017 Re: Rural Living Environments request to locate Crisls/Resplte services Dear Honorable Mayor Novak and City of Ely Council Members, I would like to take a moment of your time to introduce our company, Rural Living Environments, (of Babbitt) and ask your consideration of our possible plans for expansion to your community. Rural Living Environments was founded In 2003 by Leanne and Donald Negtey with a mlssfon'to serve people with Intellectual and Developmental Disabilities. Today our client centered services serve more than twenty- three Individuals, in nine locations, under five different licensed services In Babbitt. Those license services are Supported Living Services, Supported Employment Services, Independent Living Services, Specialized Transportation and the latest addition Crisis/Respite services. We currently employ a staff of eighty FTEs, with annual and budget of more than $3,000,000. • Today Rural Living Environments would like to express interest in moving our Crisls/Respite services to your city. In November of 2016 we were granted a license to provide services for up to three persons at a proposed site in Babbitt. We realized shortly after services started that the site In Babbitt is not big enough to adequately support the needs of three Individuals. We have scaled that facility back to serving Just two Individuals at this time and decided to build a brand new building to serve up to four people. (See attached building drawings.) This new building has a proposed construction cost of more than $500,000. We are currently ready to build. With the help of John Fedo and Harold Lahggowskl we have chosen a location within your community that meets our requirements, (See attached map) We anticipate employing a staff of twenty four full time permanent employees, with a payroll of more than $800,000 and with annual revenue of more than $1,000,000, This site will have an operating budget of more than $200,000 spent locally. This budget includes items like clothing, food, fuel, hardware, etc. www.rurallivingmn.com ^^\ Rural Living Environments is asking the City of Ely to provide and contribute the land (as identified on the map), the necessary changes to your zoning map and install the utilities. Rural Living Environments has secured the necessary funding for construction and can move forward immediately. The funding is provided by Mr, Kyle Ellefson and Mr, William Spang of Northern State BankofAshland 218.229-2234, with support from Mr, Bob Palmquist of Norspan, and Mr. Michael ColClough of.the Northland Foundation, Please feel free to contact them directly. We would like to meet with you at your earliest possible convenience to discuss the development details further. Your consideration of our project is greatly appreciated, Feel free to contact me at 218- [email protected]. • , Donald Negley CEO-Ruralliving EmTiTO ACCESS TO TO SHAGAWA ! LAKE/BEACH [j&l AMBER mwno'^B.^ MESABI TRAIL 146 MILE NON-MOTORKEO PAVED f^ 'SHEKIDAN'W'. WAIL SYSTEM FROM ELY TO CRAND RAPIDS AND CONNECTING :TO ALMOST AU. COMMUNITIES ^WSP\ AOiO?S THE BWN RANGE. 3-laEQna q, i'-PATHTO Dowjcyi pig- a' MULTI TRAIL FACILITr WEUMWE ^ ff?[ ELYTRAILHEAD TRAIL UESABI TRAIL PROSPECTORS loop ITRAIL HEAD BLDG AMENITIES; 1-< SEASON USE 1-ADA RESTOOOMS |-CHANCINOAREAS_ I-OAWERIHOSPACE 1-WNDINS MACHINES ACCESS 70 f|-IHTCfiPRETAHVE;KIOSKS, TACOHITE f-RCWiMWY WFORUMOH TRAIL 1-MAPS/WAIt RULES 1-vnn 1-CULIURAL HERITAGE DSPIAYS/ART Ls 1-REGIONAL BUSINESS INFORMATION ,/-ACC£SS(Tp"r~' 1-SERVICE/REPAIR CONTACTS FROSPECTORS i^'Y-^ II" HNI-ORMAtiON KlOSK I-INFORMATIONAL SONS I I-POINTS OF INTEBEST -DISPLAY MAPS -SOCIAL UEOIA INFORMAHON PROSPE6TODS' IQOP 1-CONTACT INFORMATION 1165 MILE TRAIL, PRIMARILY FOR 130 MILEOHV LOOP TRAIL -AREA BUSINESS INTORUATION ISNOWMOBUNG. HOWEVER SUITABLE ICONNECTNO ELY, 70WR. BABBITT, -OAS/FOOD/LOOCINO INFORMAIION iKiR'HORSEMCK/RJMNAHiKiNoT' I AND WE NORTH SHORE INCLUDING \^- AND MOUNTAINiBlklNO/BETOEEN iBEARHEAD AND LAKE VERMIIUON \1!ELY AND BRAND RAPIOS •SMTC FUWRE PATHSON'SIREET.ON'SIRI EXTIHSION >SP£CTORS LOOP K @ i?f ??1 S's • STATE OF MINNESOTA GRANT CONTRACT POID PO Date Fiscal Year Grant Award 3000006298 January 29,2018 2018 $140,000.00 Vendor ID Fund FinDeptID Approp ID Account 0000198390 2370 B4335340 B43TCPJ 441352 This grant contract is between the State of Minnesota, acting through the Department of Iron Range Resources and Rehabilitation ("hereinafter, Iron Range Resources and Rehabilitation or State") and Ely, City of - 209 East Chapman Street. Ely, Minnesota, 55731 ("GRANTEE"), Recitals 1, Under Minn. Stat, Sec. 298,22 and 298,223 and pursuant to Iron Range Resources and Rehabilitation Board Resolution No. 18-009 the State is empowered to enter into this grant. 2. As part of its mission, Iron Range Resources and Rehabilitation will grant funds for local economic development projects located within the Taconite Assistance Area defined in Minn, Stat, Sec, 273.1341. Iron Range Resources and Rehabilitation has determined that completion of this project will support those purposes. 3. The State is in need of the duties specified in Exhibit A, which is attached and incorporated into this grant contract, 4, The Grantee represents that it is duly qualified and agrees to perform all services described in this grant contract to the satisfaction of the State, Pursuant to Minn. Stat. Sec. 16B.98, Subd.l, the Grantee agrees to minimize administrative costs as a condition of this grant. Grant Contract Term of Grant Contract 1.1 Effective date; February 6,2018, or the date the Stale obtains all required signatures under Minn, Stat, See. 16B,98, Subd. 5, whichever is later, Per,Minn, Stat, Sec, 16B,98, Subd. 7,no payments will be made to the Grantee until this grant contract is fully executed, The Grantee must not begin work under this grant contract until this contract is fully executed and the Grantee has been notified by the State's Authomed Representative to begin the work. 1.2 Expiration date: December 31,2018, or until all obligations have been satisfactorily fulfilled, whichever occurs first, 1.3 Survival of Terms. The following clauses survive the expiration or cancellation of this grant contract; 8, Liability; 9. State Audits; 10, Government Data Practices and Intellectual Property; 12, Publicity and Endorsement; 13. Governing Law, Jurisdiction, and Venue; and 15 Data Disclosure. Granfee?s Duties The Grantee, who is not a state employee, will; perform the duties specified in Exhibit A which is attached hereto and incorporated into Ms grant contract. The grantee will comply with required grants management policies and procedures set forth through Minn, Stat. Sec. 16B.97, Subd. 4 (a) a). 3 Time The Grantee must comply with all the time requirements described in this grant contract. In the performance of this grant contract, time is of the essence. 4 Consideration and Payment 4.1 Consideration. The State will pay for all services performed by the Grantee under this grant contract as follows: (a) Compensation The Grantee will be paid according to the breakdown of costs contained in Exhibit B, which is attached hereto and incorporated into this grant contract. (b) Travel Expenses - Reimbursement for travel and subsistence expenses actually and necessarily incurred by the Grantee as a result of this grant contract will be according to the breakdown of costs contained in Exhibit B; provided that the Grantee will be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than provided in the current "Commissioner's Plan" promulgated by the Commissioner of Minnesota Management and Budget (MMB), The Grantee will not be reimbursed for travel and subsistence expenses incurred outside Minnesota unless it has received the State's prior written approval for out of state travel. Minnesota will be considered the home state for determining whether travel is out of state, (c) Total Obligation, The total obligation of the State for all compensation and reimbursements to the Grantee under this grant contract will not exceed $140,000,00 and be in accordance with the breakdown of costs contained in Exhibit B . 4,2 Payment (a) Involce.s The State will promptly pay the Grantee after the Grantee presents an itemized invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services. Invoices must be submitted timely and according to the breakdown of costs contained in Exhibit B, (b) Unexpendcd li'unds The Grantee must promptly return to the State any unexpended funds that have not been accounted for annually in a financial report to the State due at grant closeout. 4.3 Contracting and Bidding RequircTiients Per Minn, Stat, Sec, 471.345, grantees that are municipalities as defined in Subcl, 1 must do the following if contracting funds from this grant contract agreement for any supplies, materials, equipment or the rental thereof, or the construction, alteration, repair or maintenance of real or personal property (a) If the amount of the contract is estimated to exceed $100,000, a formal notice and bidding process must be conducted in which sealed bids shall be solicited by public notice, Municipalities may, as a best value alternative, award a contract for construction, alteration, repair, or maintenance work to the vendor or contractor offering the best value under a request for proposals as described in Minn, Stat. Sec, 16C.28, Subd. 1, paragraph (a), clause (2) (b) If the amount of the contract is estimated to exceed $25,000 but not $100,000, the contract may be made either upon sealed bids or by direct negotiation, by obtaining two or more quotations for the purchase or sale when possible, and without advertising for bids or otherwise complying with the rcquif&ments of competitive bidding. All quotations obtained shall be kept on file for a period of at least one year after receipt thereof. Municipalities may, as a best value alternative, award a contract for construction, alteration, repair, or maintenance work to the vendor or contractor offering the best value under a request for proposals as described in Minn. Stat. Sec.l6C.28, Subd. 1,paragraph (a), clause (2) and paragraph (c) (c) If the amount of the contract is estimated to be $25,000 or less, the contract may be made either upon quotation or in the open market, in the discretion of the governing body, If the contract is made upon quotation it shal.1 be based, so far as practicable, on at least two quotations which shall be kept on file for a period of at least one year after their receipt, Alternatively, municipalities may award a contract for construction, alteration, repair, or maintenance work to the vendor or contractor offering the best value under a request for proposals as described in Stal, Sec, 16C.28, Subd. 1, paragraph (a), clause (2) (d) Support documentation of the bidding process utiliy.ed to contract services must be included in the grantee's financial records, including support documentation justifying a single/sole source bid, if applicable. (c) For projects that include construction work, prevailing wage rates must be paid pursuant to Miun. Stat. Sec.l77.4l-177.44 and per the Iron Range Resources and Rehabilitation Board Resolution No, FY96-005> which is attached hereto and incorporated by reference into this grant contract as Exhibit C. Consequently, the bid request must state the project is subject to the payment of prevailing wages. These rules require that the wages of laborers and workers should be comparable to wages paid for similar work in the community as a whole. A prevailing wage form should accompany these bid submittals, Conditions of Payment All services provided by th& Grantee under this grant contract must be performed to the State's satisfaction, as determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law, Authorized Representative The State's Authorized Representative is Chris Ismil, 4261 Hwy 53 S, Bveleth, Minnesota, 55734, (218) 735-3010, chris.ismil@stato,mn,us or his/her successor, and has the responsibility to monitor the Grantee's performance and the authority to accept the services provided under this grant contract. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each invoice submitted for payment. The Grantee's Authorized Representative is Harold Langowski, 209 East Chapman Street, Ely, Minnesota, 55731,855-884-1374, [email protected], If the Grantee's Authorized Representative changes at any time during this grant contract, the Grantee imist immediately notify the State, Assignment Amendments, Waiver, and Grant Contract Complete 7.1 Assignment The Grantee shall neither assign nor transfer any rights or obligations under this grant contract without the prior written consent of the State, approved by the same parties who executed and approved this grant contract, or their successors in office. 7.2 Amendments Any amendments to this grant contract must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original grant contract, or their successors in office. 7.3 Waiver If the State fails to enforce any provision of this grant contract, that failure does not waive the provision or the State's right to enforce it. 7.4 Grant Contract Complete This grant contract contains all negotiations and agreements between the State and the Grantee. No other understanding regarding this grant contract, whether written or oral, may be used to bind either party. 8 Liability The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney's fees incurred by the State, arising from the performance of this grant contract by the Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies the Grantee may have for the State's failure to fulfill its obligations under this grant contract, 9 State Audits Under Minn, Stat. Sec, 16B.98, Subd.8, the Grantee's books, records, documents, and accounting procedures and practices of the Grantee or other party relevant to this grant agreement or transaction are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. 10 Government Date Practices and Intellectual Property Rights 10.1 Government Data Practices The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. ,Ch. 13, as it applies to all data provided by the State under this grant contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this Si'ant contract. The civil remedies ofMinn. Stat, Ch.13.08 apply to the release of the data referred to Hi this clause by either the Grantee or the State. If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify the State, The State will give the Grantee instructions concerning the release of the data to the requesting party before the data is released, The Grantee's response to the request shall comply with applicable law 10.2 Intellectual Property Rights The State shall own all rights, title and interest in any intellectual property that is derived or developed pursuant to this grant contract, including but not limited to copyrights, patents, trade secrets, trademarks and service marks in any works or documents created and paid for pursuant to this contract, 11 Workers Compensation The Grantee certifies that it is in compliance with Minn, Stat, Sec,176,181, Subd, 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that may arise under th& Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility. 12 Publicity and Endorsement 12.1 Publicity Any publicity regarding the subject matter of this grant contract must identify the Department of Iron Range Resources and Rehabilitation as the sponsoring agency and must not be released without prior written approval from the Iron Range Resources and Rehabilitation's Authorized Representative, For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or jointly with others, or any subcontractors, with respect to tlie program, publications, or services provided resulting from this grant contract, 12.2 Endorsement The Grantee must not claim that the State endorses its products or services. 13 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice-of-law provisions, governs this grant contract. Venue for all legal proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent judsdiction in Ramscy County, Minnesota, 14 Termination 14.1 Termination by the State The State may immediately terminate this grant contract with or without cause, upon 30 days' written notice to the Grantee, Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for .services satisfactorily performed, 14.2 Termination for Cause Tlie State may immediately tenninate this grant contract if the State finds that there has been a failure to comply with the provisions of this grant contract, that reasonable progress has not been made or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse, additional funds and requiring the return of all or part of the funds already disbursed. 14.3 Termination for Insufficient Funding The State may immediately terminate this grant contract if: (a) It does not obtain funding from the Minnesota Legislature (Slate grant funds only), (b) Or, if funding cannot be continued at a level sufficient to allow for the payment of the services covered here, Termination must be by written or fax notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and effective date of termination, However, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily p&rformcd to the extent that funds arc available. The State will not be assessed any penalty if the contract is tenninatecl because of the decision of the Minnesota Legislature, or other funding source, not to appropriate; funds, The State must provide the Grantee notice of the lack of funding within a reasonable time of the State's receiving that notice. 15 Data Disclosure Under Minn. Stat. Scc.270C.65, Subd. 3, and other applicable law, the Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any. 16 Provisions Specifically, but without limitation, GRANTEE shall comply with and, to the extent required by law shall require its contractors and subcontractors performing work on the Project to comply with: Minn. Stat. Sec. 181,59 (Non-discrimination); Minn. Stat. Sec,116J.871 and 177,43 (Prevailing Wages); Minn, Stat, Sec. 574.26 (Payment and Performance Bonds); Minn, Stat. See. 363A.36 (Certificate of Compliance for private entities); and Minn, Stat, Sec.l 16L.66 (Job Listings for grants of $200,000 or more to any private entity), and the American's with Disabilities Act 42 U.S.C.A. Sect, 12101, The grant is subject to the provisions in Minn, Stat, Sec, 16B.97 and .98, This document may be executed in counterparts. The parties may provide electronic signatures pursuant to the authority ofMinn, Stat, Ch. 325L, 1. STATE ENCUMBRANCE VERIFICATION 3. STATE AGENCY Individual certifies that funds have been encumbered as required by Mimi. Stat," 16A.15 mid 16C. 05 Electronically Approved and Signed Electronically Approved and Signed Signed; Bob Scuffy By:MarkRPhillips Title: Accounting Director Title; Commissioner Date: January 29,2018 Date: February 6,2018 2. GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant contract on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By: r'l^—^^-^Jlt Title: ^AP^.^O- Date; '7-, - ^s -\ ^ ^: By; Y/lA^/f L^ Title; . . CA e / 1^~ "17 p^v ^t/-_ Date:_2_Z_H Distribution: Agency Grantee State's Authorized Representative ^ ORDINANCE NO. 322, 2"" Series AN ORDINANCE OF THE CITY OF ELY, MINNESOTA, ADDING TO THE ELY CITY CODE, CHAPTER 20, SECTION 20.1.21, ENTITLED ZONING MAP AMENDMENT THE COUNCIL OF THE CITY OF ELY DOES HEREBY ORDAIN: SECTION 1, A new Section shall be added to Chapter 20 as Section 20.1.21, of the Ely City Code to read as follows: Section 20.1.21 Zoning Map Amendment. The zoning classification of the parcels of land located in the City of Ely, County of St. Louis, State of Minnesota, which have the following legal description: That part of the Southwest Quarter of the Northeast Quarter of Section 33, Township 63 North, Range 12 West, St, Louis County, Minnesota, described as follows: Commencing at the southwest corner ofBROZICH ADDITION TO ELY, according to the recorded plat thereof, St, Louis County, Minnesota; thence South 0 degrees 31 minutes 36 seconds West, assumed bearing along the southerly extension of the west line of said BROZ1CH ADDITION TO ELY, a distance of 491.00 feet to the point of beginning of the tract to be described; thence North 89 degrees 28 minutes 24 seconds West 516.00 feet; thence North 0 degrees 31 minutes 36 seconds East 182,33 feet; thence North 89 degrees 28 minutes 24 seconds West 214,29 feet the west line of said Southwest Quarter of the Northeast Quarter; thence South 1 degree 14 minutes 17 seconds East, along said west line, 937.08 feet to the southwest corner of said Southwest Quarter of the Northeast Quarter; thence North 88 degrees 33 minutes 32 seconds East, along the south line of said Southwest Quarter of the Northeast Quarter, 390.94 feet; thence North 32 degrees 06 minutes 18 seconds East 719.40 to the intersection with a line bearing South 0 degrees 31 minutes 36 seconds West from the point of beginning; thence North 0 degrees 31 minutes 36 seconds East 128.00 feet to the point of beginning. are hereby changed from the current zoned classification of Industrial & Related (M) to Residential 2 (R2). SECTION 2. Effective Date: Pursuant to Section 3.08 of the Charter of the City of Ely, Minnesota, the adoption of this Ordinance is effective immediately after final adoption and publication. First Reading; Second Reading; Adopted this _ day of_,2018, Mayor Clerk Treasurer Publication Date; Newspaper: Ely Echo CERTIFICATE OF SURVEY LEGAL DESCRIPTION: Eni Lflnd Surveying Pflit Of Uw SI,V ]/•! Of y-< ME 1/4, &itti0ft 33, T&3«. fllAV, w Economic 51. tAA county, Htrws^a Development )?,>tMG)t,tUtlW,)f • &«no!t>fcwidncftn»nun-< fS Otroltt pMti pote — ec — 0«ft?ttt owhud t'Ktfic _i(_, D Dtroltt p*.ti tf)tf»« s ill CZ]—-0«n&t CfStt Alt* cT ?t ptopt^ty )i M.?) t^wt f Mdf<« rflhaF«Sf