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Consultation Report for the Aylesbury Area Action Plan May 2009 Volume I

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Consultation Report for the Aylesbury Area Action Plan May 2009 Volume I Consultation report for the Aylesbury Area Action Plan May 2009 Volume I 8 May 2009 www.aylesburyregeneration.org.uk Contents Volume I 1 Introduction ...................................................................................................................4 1.1 Purpose of this document .........................................................................................4 1.2 The objectives of consultation...................................................................................4 1.3 Background...............................................................................................................5 2 Who and how we consulted .........................................................................................6 2.1 Who was consulted?.................................................................................................6 2.2 Methods of consultation ............................................................................................7 3 Summary of Representations made and how these have been taken into account…………………………………………………………………………………………….10 4 Monitoring the consultation.......................................................................................20 5 Appendix 1: Stage 2 Consultation Plan ....................................................................28 6 Appendix 2: Stage 3 Consultation Plan ....................................................................38 7 Appendix 3: Revised Preferred Options Re-Consultation Plan..............................48 8 Appendix 4: Submission Draft Consultation plan ...................................................58 9 Appendix 5: Breakdown of Consultees ....................................................................67 10 Appendix 6: Summary of Consultation Events ......................................................68 Volume II 11 Appendix 7: Issues and options questionnaire 12 Appendix 8: Preferred Options Questionnaire 13 Appendix 9: Revised Preferred Option Questionnaire 14 Appendix 10: Publication Draft Representation Form 15 Appendix 11: Public notification of consultation 15.1 Letter to residents for the issues and Options report 15.2 Letter to residents for the preferred Options report 15.3 Letter to residents for the Revised preferred Options report 15.4 Letter to residents for the Publication Draft Report 16 Appendix 12: Newspaper Adverts 16.1 Advert for the Issues and Options Report 16.2 Advert for the Preferred Options report 2326 Aylesbury Area Action Plan Report on Preferred Options Consultation 2 16.3 Advert for the revised Preferred Options report 16.4 Advert for the Publication Draft Report 17 Appendix 13: Report Locations 18 Appendix 14: Charter 19 Appendix 15: Report on Building Futures 20 Appendix 16: Report on Aylesbury Future Roadshow 21 Appendix 17: Report on the Revised Preferred Options Consultation 22 Appendix 18: Aylesbury Vision Consultation Report Volume III 23 Appendix 19: Table of Representations on the Issues and Options Report, the Preferred Options Report and the Revised Preferred Options Report and Responses from the Council 2326 Aylesbury Area Action Plan Report on Publication Draft Consultation 1 INTRODUCTION 1.1 PURPOSE OF THIS DOCUMENT 1.1.1 The purpose of this document is to demonstrate the consultation undertaken in developing the submission draft of the Aylesbury Area Action Plan (AAP). This document is prepared under Regulation 30 of the Town and Country (Local Development) (England) Regulations 2004 (amended 2008). This report shows who has been consulted, how they were consulted and a summary of the main issues raised during the consultation. The report will demonstrate compliance with the Council’s adopted Statement of Community Involvement (SCI). 1.1.2 This report is structured as follows: • This first introductory section sets out the purpose of the report, the objectives for consultation and outlines the background to the AAP. • The second section identifies who and how we consulted, in compliance with Regulations 25 and 27 of the Town and Country (Local Development) (England) Regulations 2004 (amended 2008). • The third section sets out a summary of the consultations made to date, including those made in response to consultation on the publication draft AAP (Regulation 28 responses) and explains how these were taken into account in the development of the AAP. • Finally, the last section sets out how the consultation was monitored and how this has been taken into account. 1.2 THE OBJECTIVES OF CONSULTATION 1.2.1 The consultation undertaken during the course of developing the submission draft of the Aylesbury AAP meets and exceeds the government requirements under the Planning Regulations1. It has also been carried out in accordance with the Council’s Statement of Community Involvement (SCI) which was adopted on January 29th 2008. 1.2.2 During the initial stages of preparing the Aylesbury AAP a Consultation Strategy (June 2007) was prepared to guide consultation through the course of plan preparation. The consultation strategy was based upon a thorough understanding of stakeholders and previous consultation that had been undertaken in the area. The strategy recognises that the methods of consultation need to respond to and effectively involve the diverse local population. The strategy sets out consultation principles which are: • The need to focus the level and frequency of consultation in accordance with the expected level of change within the Aylesbury area; • The need to communicate both clearly and openly; • The need to overcome barriers to successful consultation by ensuring that all underrepresented groups are actively engaged in the plan preparation process; and 1 Town and Country Planning (Local Development) (England) Regulations 2004 (amended 2008) 2326 Aylesbury Area Action Plan Report on Publication Draft Consultation • The need to avoid consultation fatigue through ensuring buy-in and involvement in the design and planning process and demonstrating that tangible change is already happening. 1.2.3 The consultation strategy makes a commitment that in preparing the AAP the consultation undertaken will go above and beyond the statutory requirements to engage more continuously and intensively with the general public. Additional means have included the ‘Neighbourhood Team’ and consultation with key community groups, an ‘Information Station’, publications in Southwark Council’s Regeneration Magazine, a joint Council/NDC regeneration newsletter, a ‘Show Homes Exhibition’ and three public events. These additional consultation techniques have ensured that those with a stake in the regeneration of the Aylesbury area have been actively involved at all stages of the process and that they support and feel a sense of ownership over the emerging proposals. 1.2.4 The consultation strategy sets out that a Consultation Plan would be prepared for each stage of plan making. The Consultation Plans for the Issues and Options, Preferred Options, Revised Preferred Options and Publication/Submission Draft are set out in Appendices 1, 2,3 and 4 respectively. These Plans elaborate on the overarching Consultation Strategy, providing more detail with regards to the planned consultation events. 1.3 BACKGROUND 1.3.1 The preparation of Aylesbury AAP started in March 2007. The following reports have been produced to develop the submission draft of the Aylesbury AAP. • Evidence gathering: A baseline report which identified the key issues was published in October 2007. In addition a Sustainability Appraisal Scoping Report was subject to consultation for five weeks starting 21st May 2007 • Issues and Options: An issues and options report was published in October 2007 setting out a number of options for development. The Interim Sustainability Appraisal assessed these options against sustainable objectives. • Preferred Options: A Preferred Options Report was published in April 2008, as was the Sustainability Appraisal Report which assessed the options against the sustainable development objectives. An Equalities Impact Assessment set out how the options would be measured in relation to equality target groups. • Revised Preferred Options: The Revised Preferred Options Report was published in November 2008 as a response to concerns over family housing provision. The Equalities Impact Assessment and the Sustainability Appraisal Report were updated to reflect this. • Publication Draft AAP: This was published in January 2009. Formal consultation commenced on 6 March 2009 for six weeks. The Equalities Impact Assessment and the Sustainability Appraisal were updated to reflect any changes. 2326 Aylesbury Area Action Plan Report on Publication Draft Consultation 2 WHO AND HOW WE CONSULTED 2.1 WHO WAS CONSULTED? 2.1.1 Regulations 25 and 27 of the Town and Country (Local Development)(England) Regulations 2004 (amended 2008) state that local planning authorities must notify appropriate organisations (“specific and general consultation bodies”) which may be affected by or have an interest in development plan documents (DPDs), which include AAPs, and invite them to make representations. In addition, the Regulations state that the local planning authority must also consider whether it is appropriate to invite representations from local residents or businesses in the area. Southwark’s SCI sets out a list of statutory and non-statutory consultees for DPDs (Appendix E of the SCI). 2.1.2 Specific Consultation Bodies: All the statutory organisations set out in Appendix E of the SCI were notified at each stage
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