Consultation Report for the Aylesbury Area Action Plan May 2009 Volume I

Consultation report for the Aylesbury Area Action Plan May 2009 Volume I

8 May 2009 www.aylesburyregeneration.org.uk

Contents

Volume I 1 Introduction ...... 4 1.1 Purpose of this document ...... 4 1.2 The objectives of consultation...... 4 1.3 Background...... 5 2 Who and how we consulted ...... 6 2.1 Who was consulted?...... 6 2.2 Methods of consultation ...... 7 3 Summary of Representations made and how these have been taken into account…………………………………………………………………………………………….10

4 Monitoring the consultation...... 20

5 Appendix 1: Stage 2 Consultation Plan ...... 28

6 Appendix 2: Stage 3 Consultation Plan ...... 38

7 Appendix 3: Revised Preferred Options Re-Consultation Plan...... 48

8 Appendix 4: Submission Draft Consultation plan ...... 58

9 Appendix 5: Breakdown of Consultees ...... 67

10 Appendix 6: Summary of Consultation Events ...... 68

Volume II 11 Appendix 7: Issues and options questionnaire 12 Appendix 8: Preferred Options Questionnaire 13 Appendix 9: Revised Preferred Option Questionnaire 14 Appendix 10: Publication Draft Representation Form 15 Appendix 11: Public notification of consultation 15.1 Letter to residents for the issues and Options report 15.2 Letter to residents for the preferred Options report 15.3 Letter to residents for the Revised preferred Options report 15.4 Letter to residents for the Publication Draft Report 16 Appendix 12: Newspaper Adverts 16.1 Advert for the Issues and Options Report 16.2 Advert for the Preferred Options report

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16.3 Advert for the revised Preferred Options report 16.4 Advert for the Publication Draft Report 17 Appendix 13: Report Locations 18 Appendix 14: Charter 19 Appendix 15: Report on Building Futures 20 Appendix 16: Report on Aylesbury Future Roadshow 21 Appendix 17: Report on the Revised Preferred Options Consultation 22 Appendix 18: Aylesbury Vision Consultation Report

Volume III 23 Appendix 19: Table of Representations on the Issues and Options Report, the Preferred Options Report and the Revised Preferred Options Report and Responses from the Council

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1 INTRODUCTION

1.1 PURPOSE OF THIS DOCUMENT 1.1.1 The purpose of this document is to demonstrate the consultation undertaken in developing the submission draft of the Aylesbury Area Action Plan (AAP). This document is prepared under Regulation 30 of the Town and Country (Local Development) (England) Regulations 2004 (amended 2008). This report shows who has been consulted, how they were consulted and a summary of the main issues raised during the consultation. The report will demonstrate compliance with the Council’s adopted Statement of Community Involvement (SCI). 1.1.2 This report is structured as follows: • This first introductory section sets out the purpose of the report, the objectives for consultation and outlines the background to the AAP. • The second section identifies who and how we consulted, in compliance with Regulations 25 and 27 of the Town and Country (Local Development) (England) Regulations 2004 (amended 2008). • The third section sets out a summary of the consultations made to date, including those made in response to consultation on the publication draft AAP (Regulation 28 responses) and explains how these were taken into account in the development of the AAP. • Finally, the last section sets out how the consultation was monitored and how this has been taken into account. 1.2 THE OBJECTIVES OF CONSULTATION 1.2.1 The consultation undertaken during the course of developing the submission draft of the Aylesbury AAP meets and exceeds the government requirements under the Planning Regulations1. It has also been carried out in accordance with the Council’s Statement of Community Involvement (SCI) which was adopted on January 29th 2008. 1.2.2 During the initial stages of preparing the Aylesbury AAP a Consultation Strategy (June 2007) was prepared to guide consultation through the course of plan preparation. The consultation strategy was based upon a thorough understanding of stakeholders and previous consultation that had been undertaken in the area. The strategy recognises that the methods of consultation need to respond to and effectively involve the diverse local population. The strategy sets out consultation principles which are: • The need to focus the level and frequency of consultation in accordance with the expected level of change within the Aylesbury area; • The need to communicate both clearly and openly; • The need to overcome barriers to successful consultation by ensuring that all underrepresented groups are actively engaged in the plan preparation process; and

1 Town and Country Planning (Local Development) (England) Regulations 2004 (amended 2008)

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• The need to avoid consultation fatigue through ensuring buy-in and involvement in the design and planning process and demonstrating that tangible change is already happening.

1.2.3 The consultation strategy makes a commitment that in preparing the AAP the consultation undertaken will go above and beyond the statutory requirements to engage more continuously and intensively with the general public. Additional means have included the ‘Neighbourhood Team’ and consultation with key community groups, an ‘Information Station’, publications in Southwark Council’s Regeneration Magazine, a joint Council/NDC regeneration newsletter, a ‘Show Homes Exhibition’ and three public events. These additional consultation techniques have ensured that those with a stake in the regeneration of the Aylesbury area have been actively involved at all stages of the process and that they support and feel a sense of ownership over the emerging proposals. 1.2.4 The consultation strategy sets out that a Consultation Plan would be prepared for each stage of plan making. The Consultation Plans for the Issues and Options, Preferred Options, Revised Preferred Options and Publication/Submission Draft are set out in Appendices 1, 2,3 and 4 respectively. These Plans elaborate on the overarching Consultation Strategy, providing more detail with regards to the planned consultation events.

1.3 BACKGROUND 1.3.1 The preparation of Aylesbury AAP started in March 2007. The following reports have been produced to develop the submission draft of the Aylesbury AAP. • Evidence gathering: A baseline report which identified the key issues was published in October 2007. In addition a Sustainability Appraisal Scoping Report was subject to consultation for five weeks starting 21st May 2007 • Issues and Options: An issues and options report was published in October 2007 setting out a number of options for development. The Interim Sustainability Appraisal assessed these options against sustainable objectives. • Preferred Options: A Preferred Options Report was published in April 2008, as was the Sustainability Appraisal Report which assessed the options against the sustainable development objectives. An Equalities Impact Assessment set out how the options would be measured in relation to equality target groups. • Revised Preferred Options: The Revised Preferred Options Report was published in November 2008 as a response to concerns over family housing provision. The Equalities Impact Assessment and the Sustainability Appraisal Report were updated to reflect this. • Publication Draft AAP: This was published in January 2009. Formal consultation commenced on 6 March 2009 for six weeks. The Equalities Impact Assessment and the Sustainability Appraisal were updated to reflect any changes.

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2 WHO AND HOW WE CONSULTED

2.1 WHO WAS CONSULTED? 2.1.1 Regulations 25 and 27 of the Town and Country (Local Development)(England) Regulations 2004 (amended 2008) state that local planning authorities must notify appropriate organisations (“specific and general consultation bodies”) which may be affected by or have an interest in development plan documents (DPDs), which include AAPs, and invite them to make representations. In addition, the Regulations state that the local planning authority must also consider whether it is appropriate to invite representations from local residents or businesses in the area. Southwark’s SCI sets out a list of statutory and non-statutory consultees for DPDs (Appendix E of the SCI). 2.1.2 Specific Consultation Bodies: All the statutory organisations set out in Appendix E of the SCI were notified at each stage of the AAP preparation process. 2.1.3 General Consultation Bodies: Notification letters were sent to 2233 individuals and organisations at preferred options, revised preferred options and publication draft stages. These included all the local and other consultees set out in Appendix E of the SCI. A breakdown of these consultees is set out in Appendix 5. At issues and options stage, notification was limited to those general consultation bodies which have a direct interest in the AAP area. This included 19 tenants and residents associations, 97 community and voluntary groups, 12 schools, 2 libraries, 5 local authorities and 9 health related organisations. 2.1.4 Local residents and businesses: Notification letters were sent to 234 residents and 493 businesses at preferred options, revised preferred options and publication draft stages (see Appendix 5). At the issues and options stage, notification was targeted towards residents and businesses living and operating in and around the AAP area. This included 39 residents and 53 businesses. 2.1.5 Aylesbury Steering Group and Re-housing Sub-Group: The Aylesbury Steering Group and Re-housing Sub-Group consist of a partnership of residents and Councillor’s including tenants and residents associations representatives and leaseholder groups. Regular meetings have been held with both these groups in order to ensure they are involved at each stage of the AAP process. 2.1.6 In addition, consultation was carried out with the “Neighbourhood Team”. The neighbourhood team was established at the beginning of the AAP process to help develop and champion the Aylesbury AAP. It comprises 40 members representing a wide range of interests, ages, cultures and includes residents, those working with the young, old and vulnerable, transport groups and local businesses and traders. The Neighbourhood Team has participated at each stage in the process, from preparing a charter for the redevelopment and new neighbourhood to taking part in workshops and planning for real events. 2.1.7 Local residents and businesses have also been invited to participate in consultation through other means such as exhibitions, website updates and quarterly newsletters sent to every household on the estate. Details of these are set out in Section 2.2. 2.1.8 By consulting the specific and general consultation bodies, as well as local residents and businesses, we have met the requirements of Regulations 25 and 27 and the council’s Statement of Community Involvement.

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2.2 METHODS OF CONSULTATION 2.2.1 This section summarises the methods of consultation which we used at each stage of the process in order to meet the objectives of the Consultation Strategy and comply with the Regulations and the SCI. Appendix 6 contains a table with a full summary of the consultation which took place. Evidence gathering 2.2.2 The consultation which took place at the first stage in preparing the AAP is set out below: • Pre AAP consultation: Results of previous consultation undertaken on the estate were reviewed. This included the tenant ballot of 2001-002, Project Placecheck, August/September 2002, the Options Appraisal for the south west corner, June to November 2004, the Aylesbury Tenants Survey 2005, and three Visioning Workshops held in 2006 and attended by residents and key stakeholders to discuss objectives for the redevelopment of the Aylesbury estate and inform the brief for the masterplanners.

• Sustainability appraisal scoping report: Consultation on the SA scoping report took place over a 5 week period in April and May 2007. It was publicised on the council’s website, in local libraries and council offices and by means of an advert in the press. Notification letters were sent to statutory consultees.

• Events and exhibitions: A large public event, the Show Homes Exhibition, was held in June 2007. This event focused on a show home exhibition for phase 1a of the redevelopment in the south-west corner and was also used to help raise awareness of the emerging AAP.

• Stakeholder meetings: The Neighbourhood Team prepared a charter setting out its objectives for the redevelopment of the estate. These objectives formed the basis for the AAP objectives. The team also participated in a series of planning for real events, looking at issues surrounding design, density and value. Consultation on the emerging issues and options also took place with the Aylesbury Estate Steering Group, as well as the Re-housing Subgroup and the overarching consultation strategy and emerging issues and options were presented to Walworth Community Council.

Issues and options 2.2.3 The consultation that took place at issues and options stage is set out below: • Publicity: Consultation on the AAP issues and options report was widely publicised over a 4 month period beginning on August 28 2007. Formal consultation took place over a 6 week period between October 5 and November 16. However this period was further extended until December 24 to allow residents living around Surrey square to comment. Notification was undertaken by means of a mailout to contacts on Southwark’s Planning Policy database (see Appendix 11 for a copy of the letter) , Southwark’s website, a newspaper advert (see Appendix 12) and by ensuring that information was available in libraries and council offices (see Appendix 13 for a full list of locations).

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• Events and exhibitions: An exhibition entitled Building Futures took place in October 2007 (see Appendix 15 for details). This sought feedback on the issues and options and was combined with a family fun-day, on-site surgeries, and special viewings for particular community groups. In addition, regular surgeries were held in Thurlow Lodge and officers staffed an AAP stall at the Walworth festival.

• Stakeholder meetings: The Neighbourhood Team visited 4 other cities, Dublin, Paris, Amsterdam and Glasgow, to look at good practice examples of redevelopment elsewhere. Workshops with the Neighbourhood team were held to help inform the preferred options. Continuous consultation also took place with the Aylesbury Estate Steering Group, as well as the Re-housing Subgroup and Walworth Community Council.

Preferred options 2.2.4 The consultation which took place at preferred options stage is set out below: • Publicity: Consultation on the AAP preferred options report was widely publicised over a period commencing on February 19 2008. Formal consultation took place in a 6 week period between April 17 and May 29. Notification was undertaken through a mailout (Appendix 11), Southwark’s website, a newspaper advert (Appendix 12), and by ensuring that information was available in libraries and council offices.

• Events and exhibitions: The Aylesbury Future Roadshow was held in April 2008 (see Appendix 16 for details). This sought residents’ opinions on the preferred options. In addition, regular surgeries were held in Thurlow Lodge.

• Stakeholder meetings: As with previous stages, consultation on the preferred options took place with the Aylesbury Estate Steering Group, the Re-housing Subgroup and Walworth Community Council.

Revised preferred options 2.2.5 In response to comments received at the previous stages of consultation, a number of the Preferred Options were changed in order to make the development more family friendly. While not a statutory requirement, the council decided to consult on revised preferred options in order to ensure transparency. The consultation which took place at revised preferred options stage is set out below: • Publicity: Consultation on the revised preferred options report was publicised over a period commencing on October 8. Formal consultation took place over a 6 week period between 21st November and 2nd January 2009. Notification was undertaken by means of a mailout (Appendix 11), website, advertisement in the press (Appendix 12) and through ensuring that the document was available in local libraries an council offices.

th nd • Events and exhibitions: A public exhibition was held from 30 October to 2 November 2008 to help inform local people of the changes to the preferred options and get their views on the revised preferred options (see Appendix 17 for details).

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• Stakeholder meetings: Revised preferred options were presented to Walworth Community Council and together with the publication draft of the AAP, were discussed by the Aylesbury Estate Steering Group and Re-housing Subgroup.

Publication Draft 2.2.6 Following consideration of the responses to the Revised Preferred Options report consultation, a Publication draft report was prepared. The consultation that took place at the Publication Draft stage is set out below. The Publication Draft and the responses received will be sent to the Planning Inspectorate and will be considered at an independent examination by a Planning Inspector: • Publicity: Consultation on the Publication Draft was publicised over a period commencing on January 12 2009. Formal consultation took place over a 6 week period between 6 March and 17 April 2009. Notification was undertaken by means of a mailout (Appendix 11) and an advertisement in the press (Appendix 12). The main documents (the publication draft AAP, Sustainability Appraisal, EqIA, Appropriate Assessment and Consultation Plan were made available at all libraries and one-stop shops in the borough. A full set of the documents, including background papers were made available at the Town Hall and at the offices of the Aylesbury NDC on Thurlow Street. All specific consultation bodies listed in the SCI were sent a hard copy of the publication draft AAP together with a CD containing electronic copies of all documents, including background papers. All documents, including background papers, together with details advising on consultation dates, how to respond, and locations where documents were uploaded on the council’s website.

• Events and exhibitions: A public exhibition (Aylesbury Vision) was held on 6 March and 7 March 2009. A family fun day was organised for Saturday 7 March 2009 , involving a range of activities to encourage participation from all local residents, to help inform local people of the publication draft report and get their views (see Appendix 18 for details).

• Stakeholder meetings: The publication draft was also discussed by the Aylesbury Estate Steering Group and Re-housing Subgroup. 2.2.7 This section together with Appendix 6 demonstrates how we have met and gone beyond the minimum requirements for consultation set out in Regulations 25 and 27 and the SCI. 2.2.8 The council have used a variety of means in involving local residents and other stakeholders in the preparation of the AAP. The Neighbourhood Team played a particularly important role in establishing consensus around the aspirations and objectives of the AAP. It enabled a number of local residents, businesses and representatives of community groups and other service providers to be actively involved in the preparation of options and preferred options. In doing this, it helped build up support for the project and establish confidence in the fairness and transparency of the process. At each stage, the team was made aware of the key challenges and trade-offs to be made. Workshops on design, density and value, together with visits to other cities helped give the team the tools and confidence to make a balanced judgement on the options.

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2.2.9 With regard to wider participation, by far the most effective means of engagement occurred through the exhibitions and drop in sessions. These enabled a large number of people to give their views in a way which was fun, accessible and un- intimidating. At each stage, consultation was monitored and results fed into the planning of the following phases of consultation. The outcome of this process is described in Section 4 of this report.

3 SUMMARY OF REPRESENTATIONS MADE AND HOW THESE HAVE BEEN TAKEN INTO ACCOUNT

3.1.1 The following section presents a summary of the main issues arising from the consultation which has been carried out and a brief explanation about how these issues have been considered in preparing the publication version of the AAP. 3.1.2 Further information on the issues which arise in this section can be found in the appendices. These include: • An analysis of the Building Futures exhibition in Appendix 15; • An analysis of the Aylesbury Roadshow exhibition in Appendix 16; • An analysis of the revised preferred options consultation in Appendix 17; • An analysis of the ‘Aylesbury Vision’ exhibition in Appendix 18; and • A table of all the comments received and the council’s response to them in Appendix 19.

Issues and Options Consultation 3.1.3 In total, 33 written representations were received in response to the issues and options report, as well as a petition with 415 signatures relating specifically to Surrey Square. The representations consisted of: • 13 questionnaires • 6 emails • 14 letters 3.1.4 The main issues raised in response to this formal consultation were: • Tenure mix: Preferences about the tenure mix were split fairly evenly. 4 people agreed with minimum private housing (Tenure Mix Option 1), 5 people agreed with medium private housing provision (Tenure Mix Option 2) and 6 people agreed with maximum private housing provision (Tenure Mix Option 3). • Size of homes: 11 respondees stated that they agreed with the option set out for a mix of different size homes, including approximately 35% with three or more bedrooms, while 2 respondees stated that there should be more larger homes. • Demolition and refurbishment: There was support for both the demolition and refurbishment (New Homes Options 1: Demolish and redevelop the entire

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Aylesbury Estate – 5 people and Option 2: Refurbish Selected Buildings – 9 people); • Street layout: There was broad support for Street Layout Option 2: Putting back the Traditional Connections and Creating Green Fingers (11 preferences against 3 for option 1). • Density: With regard to density, support was evenly split across the three options. It is important to remember that all options were based around building 5000 units. • Burgess park: There was no support for the minimum intervention option. Preferences for options 2-5 were evenly split. • Building heights: Responses were split across the 4 options. 5 respondees stated that building would be too high and 3 respondees questioned the location of the taller buildings. • Transport and car parking: There was broad support for the three transport options and proposed level of car parking. • Non-residential uses: There was a clear preference favouring clustering non- residential uses in order to enable them to support one another and benefit from co-location. • Employment: There was strong support for providing new employment space within the masterplan area and also for ensuring that jobs and training generated by development would be targeted towards local people. • Health: There was also strong support for providing new health facilities and ensuring that health considerations were taken into account in the design of the new neighbourhoods and parks. • Education: Strong support was voiced for the options set out around improving educational opportunities. • Shopping: The majority of respondents favoured providing some convenience shopping space within the masterplan area. 3.1.5 The responses received from statutory consultees were largely detailed in the form of letters and emails. They may be summarised as follows: 3.1.6 GLA: The GLA noted that all three options around affordable housing were compliant with London plan policy. Support was also expressed for the bedroom split, densities and the proposed street layout. TfL strongly supported proposed car parking levels and wished to see more detail on planning obligations and transport assessments as the AAP progressed. The LDA were supportive of the consideration given to skills and business space. 3.1.7 GOL: GOL indicated that the overall approach was welcomed and appeared to embrace the principles of the new planning system. It was noted that the four place making themes were locally specific and address key issues relating to the estate and areas around and the linkages between them. 3.1.8 Natural England: Natural England welcomed the place making objectives in the report. Their chief concern was to ensure that adequate levels of green space were provided within the new neighbourhood.

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3.1.9 English Heritage: English Heritage wished to see more consideration given to the historic environment within the sustainability appraisal and also within the place- making objectives. Allied to this, concern was also raised about building heights and in particular their impacts on the adjacent conservation area and listed buildings on Portland Street and Liverpool Grove. 3.1.10Environment Agency: Environment Agency raised no objections to the options set out and acknowledged that the report had given consideration to issues of flood risk management, sustainable use of water resources, biodiversity and renewable energy. 3.1.11As noted previously a petition was submitted which set out a strong objection to the option to build on a part of Surrey Square. In addition to this, several letters were received which reiterated many of the points made in the petition. 3.1.12As part of the Issues and Options consultation the Building Futures Exhibition was held over three days from Thursday 18 October until Saturday 20 October 2007. Over the course of the three days the exhibition was seen by 274 people and 199 questionnaires were completed and analysed. Responses to the key points of the preferred options were as follows: • Preferences over the three tram routes presented were split, however the highest percentage (38%) favoured routing the tram along Thurlow Street and Wells Way. • 62% favoured clustering non-residential facilities in key locations rather than dispersing them throughout the masterplan area. • The majority (62%) showed a preference for locating children’s play space facilities both in the masterplan area and in Burgess Park. • 37% favoured providing some tall buildings (Options 3 and 4), while 27% favoured a range of heights (Option 2) and 27% preferred medium rise heights through the area (Option 1); • The vast majority of respondees favoured taking action to improve Burgess Park (options two to five). Only 7% favour minimum intervention in the park. • 45% of respondees favoured tenure mix option two (medium private provision), while 16% backed option three (maximum private provision);

Preferred Options Consultation

3.1.13As part of the formal consultation for the preferred options a total of 72 representations were received, along with a petition with 143 signatures. The 72 representations broke down as follows: 18 questionnaires

14 letters/emails

40 representations made on the public exhibition questionnaire submitted after the exhibition had closed, but before the overall consultation period had closed

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3.1.14The main issues raised in response to this formal consultation were: • Dwelling sizes: Most respondees considered that more homes with three or more bedrooms should be provided; • Demolition/retention: Many of the representations supported the preferred options approach, although a significant number rejected it. Some people believed that further consideration should be given to refurbishment, particularly of the red-brick blocks; • Affordable homes: Many of the representations supported the preferred options approach, although a significant number disagreed on the basis that the council should respect the outcome of the 2001 ballot and that there should be no loss of council-owned homes; • Density and building heights: Respondees generally considered the proposed building heights to be too tall and thought more open spaces should be provided; • Street layout: Proposed street layouts were generally supported. The green fingers and proposals to alter the character of Albany Road were mentioned specifically; • Open space and Burgess Park: Many of the respondees supported the idea of improving Burgess Park. Many however felt that further work needed to be done with the community to work up proposals for Burgess Park. A number of respondees mentioned that consultation on issues affecting Burgess Park should not be confined to residents in the Aylesbury area; • Transport: the preferred options were generally supported, although some considered that more work needed to be done to help bring about the delivery of the tram and improvements to the bus network; • Social and community facilities: the preferred options were generally supported. The need for shops and other facilities for the community was recognised • Around 60% the respondees rejected all the preferred options on the basis that the estate should not be demolished and the council should respect the 2001 ballot 3.1.15GLA: The GLA considered that proposed densities and provision of affordable housing were in line with London Plan policy. The Mayor’s main concern was that more family housing should be provided and that further consideration should be given to the implications of a situation where the Cross River Tram is not delivered. 3.1.16GOL: GOL highlighted a number of issues regarding process. In particular they cautioned that the council would need to be able to demonstrate that the proposals were founded on a sound evidence base. They wished to see the relation between the AAP and the Southwark Plan made more apparent. The need to be able to ensure that proposals were implementable was also emphasised. 3.1.17CABE: CABE welcomed the proposed masterplan, stating that the calm, simple structure of the plan is to be commended. It was noted that the next stages of the masterplanning process would present many challenges. These included the need to “future-proof” the masterplan, secure a variety of plot sizes and densities in order to give character to the area, give further definition to the distinction between private and public space, and develop a robust business plan.

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3.1.18Natural England and English Heritage: Both organisations generally welcomed the preferred options and in particular those areas relating to open spaces and transport. Natural England encouraged the council to adopt their open space standards for the AAP. English Heritage considered that further thought should be given to the impact of the proposals on conservation areas and listed buildings and recommended that the council’s design and conservation team be closely involved in preparing the submission draft. 3.1.19The petition asks the council to accept the 2001 ballot, raises concerns about the loss of affordable housing, in particular the net loss of family homes for social renting, and rejects demolition. 3.1.20The Aylesbury Future Roadshow was held on 19 April. 445 visitors were recorded at the Roadshow, though actual attendance was probably higher. 305 exhibition questionnaires were completed and 149 people made written comments. Responses to the key points of the preferred options were as follows: • 74% supported the tenure split. The desire for more social rented housing was evident in some of the comments; • 90% agreed the emphasis should be on providing a variety of homes of different sizes and types, although many felt that more family sized homes should be provided; • 83% supported demolition. A few comments suggested keeping the red brick buildings or refurbishment of the grey concrete blocks. • 71% supported building heights, although some dislike of tall buildings was evident; • 90% supported improvements to Burgess Park and 71% agreed with the location of play spaces; • 65% supported the proposed car parking provision, although some felt that more spaces should be provided; • 90% supported the proposals for employment • 85% supported the provision of retail and community facilities hubs

Revised Preferred Options Consultation

3.1.21In total, 11 written representations were received in response to formal consultation on the revised preferred options. These were broadly supportive of the options. The Head of Surrey Square Junior School expressed concern that the impact of the regeneration on local schools had not been taken sufficiently into account. The council’s response to representations on the revised preferred options are set out in Appendix 16. 3.1.22GLA: The Deputy Mayor considered that the principle of the development of the AAP is supported from a strategic planning perspective. The design concept and level of affordable housing was also thought to be acceptable. The revised housing mix, family focus and increased number of houses were welcomed. It was noted that further work needs to be undertaken on the viability of the plans.

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3.1.23TfL: TfL considered that notwithstanding the Mayor’s recent announcement on the cross river tram, Southwark should continue to safeguard the tram route while alternative public transport improvements were considered. 3.1.24GOL: GOL highlighted a number of issues regarding process. In particular they cautioned that the council would need to be able to demonstrate that the proposals were founded on a sound evidence base and are implementable. With regard to consultation, GOL expressed concern that it would be difficult to take the response to the revised preferred options consultation fully into account in view of the turn around time between revised preferred options and preparation of the publication draft AAP. 3.1.25Natural England and the Coal Authority: No comments at this stage. 3.1.26English Heritage: English Heritage welcomed the revised proposals. 3.1.27Thames Water: Thames Water stated that it was unclear from the revised preferred options what the net increase in demand for their infrastructure will be. 3.1.28The Revised Preferred Options Exhibition took place in three locations throughout the AAP boundary area over three days from the 30th October to the 2nd November 2008. During this time 54 people visited the exhibition and 46 filled in questionnaires. The responses to the revised preferred options were as follows: • 89% agreed with revised tenure mix, however one comment supported prioritising private-sales while another was concerned with the percentage of socially-rented houses; • 89% agreed with the revised types of homes, comments promoted the need for new homes to have a good layout, and one response showed concern in the overall reduction in numbers of homes compromising the economic viability of the scheme; • 85% agreed with the revised sizes of homes, however some comments showed concern for the accommodation of older residents in view of the increase in family homes and there was some disagreement over the decrease in two-bed homes;96% agreed with reducing the density of the scheme, although two comments suggested density should be further reduced; • 94% agreed with the changes to building heights, however some comments suggested the revised building heights were still too high; • 89% agreed with the revised preferred options overall, though some in support felt that the changes should be integrated with more communal public green / open space and there should be good cycling paths to the area; and • Further comments referred to the need for implementation / actions and the timescale of the redevelopment and one comment expressed concern over secured parking spaces / garages for residents.

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Publication Draft Consultation

3.1.29As part of the formal consultation (Regulation 28) on the publication draft, a total of 105 representations were received from 20 individuals and organisations. These representations were submitted in the following formats: • 7 questionnaires • 13 letters/emails 3.1.30 A petition was also submitted with 41 signatures asking the council to respect the 2001 ballot, stop the demolition strategy and suspend the activity of the NDC and Creation Board. 3.1.31The main issues raised in response to this formal consultation were: • Consultation: The amount of consultation undertaken was generally supported, however several respondents considered the consultation process and the representativeness of the decision making process was fundamentally flawed; • Affordable homes: Many of the representations supported the AAP although a significant number disagreed on the basis that the council should respect the outcome of the 2001 ballot and that there should be no loss of council-owned homes. Several representors considered that the tenure mix policy was contrary to national planning guidance and the London Plan; • Family homes: 1 representation considered that a higher proportion of family homes should be provided. • Delivery: Several objections indicated that the AAP is not sound or legally compliant on the grounds that the council has not demonstrated that it can be delivered. • Room sizes and rents: Several representors objected to the plan on the basis that new homes would be smaller than existing and that housing associations charge higher rents than the council. 3.1.32GLA: The GLA consider that the AAP is in general conformity with the London Plan. The level of family housing and the number of houses proposed is welcomed. They have noted that the density has been increased from 500 hrh to around 563hrh since the revised Preferred Options consultation (due to the revised calculation to include some non-residential floorspace), however they express that this is acceptable and broadly remains with the London Plan guidance and overall context of the development. They note that further dialogue will be required with TfL in relation to the adaption of the bus network to serve the redevelopment and the supporting infrastructure that will be required. The GLA have also noted that the AAP will also need to be sufficiently flexible to take account of work resulting from the study into alternatives to Cross River Tram and sub-regional modelling being carried out by TfL. 3.1.33TfL: TfL were concerned to see that the plan contained sufficient flexibility to accommodate alternatives to the cross river tram and that adequate space was planned for transport functions, including public transport needs and freight movements. 3.1.34GOL: GOL have provided comments on the soundness of the AAP. In general, they state the AAP must be based on a robust and credible evidence base; needs to be

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deliverable and flexible and able to be monitored; and have provided comments in relation to PPS 3 Housing and general compliance with this document. 3.1.35Environment Agency: The EA consider the AAP is sound with respect to the issues covered by the EA remit; however note a few minor amendments should be considered 3.1.36Natural England and English Heritage: Both organisations generally welcomed the AAP. English Heritage did not wish to make a formal representation at this stage, however they did place emphasis on ensuring that the setting of heritage assets adjoining the Estate are carefully considered as part of the design process of any new builds, in terms of future scale, form, location, orientation, materials and detailing. Proposals to enhance Burgess Park are welcome. 3.1.37Thames Water: Thames Water have made several comments in relation to sections of the AAP, included provision of infrastructure and water usage targets. They have expressed that the AAP proposes to provide homes for 4200 households and it is unclear from the document what the impact will be in terms of the net increase in the demand on the water and wastewater infrastructure. The Core Strategy should be the place for policies on provision of water and wastewater infrastructure. If such policies are not provided within the Core Strategy then similar policies will need to be provided within the other DPDs including the Aylesbury Area Action Plan to ensure that there is adequate provision of water and sewerage infrastructure. 3.1.38 Metropolitan Police Association: The MPA were wished to see more explicit mention made of policing facilities, including the need to replace existing facilities based in the Chaplin Centre on Thurlow Street. 3.1.39The ‘Aylesbury Vision’ Exhibition was held on 6 and 7 March 2009. 133 visitors were recorded at the Exhibition over the two days, 100 exhibition questionnaires were completed and 83 people made written comments. Responses to the key points of the publication draft were as follows: • 82% supported the vision for Aylesbury, whilst 14% didn’t and 4% did not provide an answer. This indicates the participants support the revised vision for the redevelopment of the Aylesbury estate • The majority of comments (60/83) showed excitement and enthusiasm towards the regeneration scheme and vision exhibition. • 11 of the 83 people who provided written comments voiced attachment to their current properties, opposition to demolition, or disagreed with the provision of new social housing for rent by Housing Associations (RSLs) and loss of Council Housing. • Five respondents mentioned the importance of improving Burgess Park, with suggestions for better security, fitness facilities and wildlife. One resident was concerned about surrounding high buildings, while another did not support the art work focus. • Many comments supported the environmental improvements, and provision of high quality outdoor space within the regeneration plan. • Several comments supported the public transport provision proposals. One individual was concerned that Thurlow Street would become busier, while two respondents asked about the Tram plans.

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• Five asked for more information about home sizes, or expressed the desire for good room size in the new development. • Seven expressed concerns or queries about the rehousing process. • Seven respondents expressed eagerness for the redevelopment to start, or frustration over the timescale of the redevelopment. How have these issues been taken into account

Tenure mix and affordable housing:

3.1.40In response to the preferred options and the publication draft, many respondents objected to the proposals on the basis that the council should not demolish the estate and should respect the 2001 ballot by ensuring that there would be no loss of homes owned and managed by the council. 3.1.41Affordable housing is defined in the glossary to the AAP and reflects the definition in the Southwark Plan and emerging Core Strategy. In accordance with Appendix B of Planning Policy Statement 3 Housing, the AAP definition of affordable housing does not specify which body should provide affordable housing i.e. it could be provided either by a registered social landlord (RSL) or by the council. 3.1.42In practice, it is currently envisaged that the new affordable homes in the masterplan area would be provided by RSLs. This is because current legislation and funding mechanisms prevent local authorities from building new council homes. However, the AAP is flexible. If current funding mechanisms change, the AAP would not preclude the council from building new council homes. 3.1.43Policy BH3 will continue to ensure that we meet the re-housing needs of existing tenants through maximising affordable housing provision. However, evidence from other schemes shows that not everyone who is an existing tenant wants to come back. In addition, policy BH3 also seeks to provide intermediate housing in order to increase choice and provide a significant element of private housing to create a more mixed and balanced community. The introduction of some private homes in the masterplan area will also help broaden housing choice. At the time of the 2001 census, 69% of all homes in East Walworth Ward were social rented. In Faraday ward, 79% of all homes were social rented. This approach reflects the thrust of our emerging core strategy which is exploring a more area based approach to the provision of affordable housing. 3.1.44Between preferred options and revised preferred options, the council increased the proportion of affordable homes sought in the redevelopment in order to mitigate the overall reduction in density and the total number of homes. Notwithstanding this, there will be some loss of affordable housing, which is necessary in order to ensure that the redevelopment of the estate is viable and can be delivered. However, this loss is likely to be very small, particularly when measured in habitable rooms, and it will be off set by the significant benefits to be gained by redevelopment. The Mayor has stated in response to the revised preferred options that he considers the mix to be in line with the London Plan. Bedroom split: 3.1.45In response to consultation on the preferred options, a number of consultees considered that a higher proportion of family units should be provided. This was also raised by the Mayor as the GLA’s main concern. Policy BH3 addresses this issue by

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increasing the proportion of homes which have three or more bedrooms. We consider that our revised preferred option will help create an area which is much more attractive for families. Building heights and density: 3.1.46Our approach to density was initially developed in collaboration with the Neighbourhood Team and through the use of planning for real events. As consultation progressed, it became clearer that residents and stakeholders wished the new neighbourhood to be more family friendly. In response we increased the proportion of family sized homes, including houses, and gave more homes access to private gardens or courtyards. This resulted in lower densities, lowering the heights of some of the buildings, particularly in those areas adjacent to conservation areas and the existing development in Walworth, and cutting down the total number of homes. Open spaces: 3.1.47All the options for Burgess Park which were identified in the Preferred Options Report have been incorporated in the publication draft as there is scope to develop them all within the park. The AAP is not the appropriate vehicle for setting out detailed proposals on the design and management of the park; rather, it will briefly set out the principles and themes for improvement. Further design work for the park will be carried out later. This will be consulted upon separately, and will involve residents both within and outside of the AAP area. 3.1.48At the issues and options stage there were strong objections to building on Surrey Square. We carried out further work which showed that the benefits of building on the square were not sufficient to justify the loss of open space valued by the local community, so the idea of building on the square was not taken forward in the preferred options. Cross River Tram: 3.1.49In November 2008 the Mayor took the decision not to progress with the Cross River Tram. However, the space originally allocated for the tram has been retained within the plan to provide the opportunity to develop high capacity quality public transport routes, with the mode as yet undefined, in the future. At Transport for London’s request the council will continue to safeguard these routes Consultation 3.1.50We consider that consultation throughout the AAP process has been extensive. As this report makes clear, there have been a range of events held at each stage of the process including exhibitions, city visits, planning for real exercise, newsletter, mailouts etc. We consider that these meet the requirements of our Statement of Community Involvement have enabled a wide range of people to influence the AAP. Delivery and implementation: 3.1.51We have continued to develop a business plan as the AAP has progressed and we have a produced a financial model for the lifetime of the project. More details are set out in section 7 and Appendix 7 of the AAP, Delivery and Implementation. 3.1.52All representations and the council’s response are set out in detail in appendix 19 of this report.

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4 MONITORING THE CONSULTATION

4.1.1 The Consultation Strategy states that throughout the consultation programme monitoring will take place to ensure that the objectives of the Strategy are being met. This includes an assessment of event attendance, as well as the monitoring of attendees’ age, gender and ethnicity. The following table examines how Equalities Target Groups were consulted, sets out the results of consultation and shows how these results influenced our approach as we progressed through the AAP preparation process. 4.1.2 Our Statement of Community Involvement indicates that the success of consultation will be measured by the numbers and diversity of consultees and respondees. Table 3 demonstrates that the most successful forms of engagement at each stage of the consultation process have been the public exhibitions, as they led to the return of the most questionnaires from a more diverse range of people, in comparison to responses to the formal questionnaire. The exhibitions presented information on the AAP clearly and succinctly on boards with large print writing. The questionnaires at these events were also shorter and simpler, in order to ensure participation was simple and accessible for all attendees. 4.1.3 At each stage of the consultation process, the public exhibition questionnaires have been returned by an ethnically diverse range of people. This may have been due to the provision of translation services and the targeting of particular cultural groups. 4.1.4 It was evident at the issues and options stage that young people, particularly 16 to 24 year olds, were under represented in the responses. In order to resolve this issue, special events targeted at young people, and particularly this age groups, were organised as part of the preferred options consultation. This approach significantly increased the proportion of responses from this age group, from just 6% at the issues and options stage, to 11% for the preferred options. 4.1.5 At the revised preferred options stage, the consultation exhibition was much smaller and there were no events targeted for younger people. This was evident in the lack of responses from young people. In response to this, an exhibition was held at Surrey Square Primary School in December 2009 for parents and pupils. 4.1.6 Many of the Equalities Target Groups, including disabled people, sexuality and faith groups, have not been monitored throughout the entire consultation process. However, local organisations representing each of these groups have been contacted during the consultation process in order to encourage them to participate.

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Table 1: Monitoring the consultation

Group How Consulted Actions

Gender No specific action was taken to target gender groups in The Building Futures event provided a balance i.e consultation. However, special viewings for women’s between the number of male and female . Women groups from certain ethnic groups were arranged at the responses, which proved the success of such . Men Building Futures event, including the Aylesbury Turkish forms of consultation in attracting a balanced . Transgender Women’s Group, the Aylesbury Every Women’s Group and audience. At the next stage we continued to the Aylesbury Somali Women’s Group. In general there was engage with people in this way with a shorter an equal divide between the number of male and female and more accessible questionnaire and with respondents, however no information is available on the information more succinctly presented on number of transgender respondents. boards. Gender was not monitored in responses to the Aylesbury Future Roadshow. 43% of respondents to the questionnaires received from the Building Futures event were male and 57% were female. Responses to the formal questionnaires show a more unbalanced set of respondents. The However responses to the Issues and Options Consultation gender profile of the Issues and Options and Questionnaire were male dominated. 69% of respondents Revised Preferred Options questionnaires were male compared to only 23% female respondents (8% received were male dominated, whereas there did not respond). were a greater number of replies to the Preferred Options questionnaire from women. In contrast, 44% of people who stated their gender on the However since almost a third of people who formal Preferred Options questionnaire were female, replied did not answer this question at this compared to just 31% who were male. 25% did not respond stage it is difficult to judge whether or not there on this point. was real difference in the trend for the preferred options stage. Responses to the formal questionnaire for the revised

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preferred options were the least balanced with three of the Gender was not monitored at the Publication four responses from men (75%) and only one from a AAP ‘Aylesbury Vision’ exhibitions woman (25%).

Responses to the formal questionnaire for the Publication AAP resulted in equal numbers of male and female respondents, 3 responses from women and 3 response from men. One respondent did not respond on this point. Race Respondents to consultation have been from a diverse At the issues and options stage responses to . White groups range of ethnic groups. In order to encourage participation the questionnaire at the Building Futures Event . African from minority groups consultation events have included were from a diverse group of people. Due to . Indian special events for target groups including a translator where the success of this, another public event was . Pakistani necessary. planned for the preferred options stage and the . Bangladeshi revised preferred options stage, which also . Chinese For example the Show Homes Exhibition included special included services to target specific ethnic . Others viewings for the Bagladeshi, Somali and Latin American groups including translation services and Groups. The Building Futures event included viewings from provided information succinctly presented on the Aylesbury Turkish Women’s Group, the Latin American boards with a shorter and more accessible Multi-Cultural Group, the Southwark Cyprus Turkish Group, questionnaire. the Latin American Art Group, the Aylesbury Bengali Group, the Southwark Refugee Communities Group and the However responses to the formal Aylesbury Somali Women’s Group. questionnaire was significantly less diverse at all stages. The ethnic diversity profile of respondents to the questionnaires received at the Building Futures event were as follows: . 35% White British . 33% Black/Black British

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. 10% Asian/Asian British . 8% Mixed . 6% White other . 6% Latin American . 1% Chinese/other SE Asian . 1% Other 56 respondents (28%) did not fill in the ethnic diversity monitoring section of the questionnaire.

The ethnicity of respondents to the Aylesbury Future Roadshow questionnaire were fairly similar to those received at the Building Futures exhibition: . 46% White British . 31% Black/Black British . 4% Asian/Asian British . 9% Mixed . 4% White other . 3% Latin American . 3% Chinese/other SE Asian A further 64 respondents (21%) did not answer this question.

However responses to the formal consultation questionnaires were much less diverse. 69% of respondents to the issues and options questionnaire were white British and the remaining 31% did not specify their ethnicity. Similarly, 69% of respondents to the preferred options were white British, and in addition 13% stated they

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were Asian/ Asian British and 6% said they were white other.

Again the respondees to the exhibition questionnaire for the revised preferred options were from a range of ethnic groups, comprising: • 61% White British/ Irish • 15% Black/Black British • 10% Asian/Asian British • 8% White other • 3% Latin American • 3% Chinese/other SE Asian

Only four responses were received for the revised preferred options formal questionnaire; of these, 3 of the respondents (75%) listed their nationality as White British and the other stated they were White other (25%).

At the ‘Aylesbury Vision’ exhibition for the Publication AAP the diversity profile of the respondents to the questionnaire was also assessed. A wide range of ethnic groups took part in the consultation. This is clearly shown through comparison of specific ethnic groups with the Aylesbury NDC Ethnic Profile (2006). Out of 100 respondents to the questionnaire, 89 completed the diversity profile: NDC Black Caribbean 12% - consultation showed (6/89) – 7%

NDC Black African – 30% - consultation showed (39/89) –

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44%

NDC Bangladeshi – 4% - consultation showed (4/89) – 4%

NDC Chinese – 4% - consultation showed (3/89) – 3%

NDC White British – 28% - consultation showed (26/89) – 29%

Disabled People Special viewing events were organised at the exhibitions for This category has not been monitored. Local . Physical, Sensory people with disabilities from the Aylesbury Day Care disability groups have been consulted in the and Neurological Centre. Care was also taken to ensure that all venues were process and will continue to be encouraged to disability fully accessible. The Disabilities Forum were also contacted participate. . Learning disability to participate in consultation. . Mental Health No information is available on the number of respondents with disabilities. Sexuality The Southwark Lesbian, Gay, Bisexual and Trans Network Further consultation with local LGBT groups . Gay were contacted to participate in consultations. will be encouraged, though this category is not . Lesbian currently monitored. . Bisexual No information on the number of respondents from these . Transgender groups are available. Age Consultation events have been targeted at attracting groups During the issues and options consultation . Pre-school of all ages. The Show Homes Exhibition Building Futures there was a notable low response rate from . School Age Event, and the Aylesbury Vision exhibition days included 16-24 year olds, therefore this group were . Adult youth events and Family Fundays to encourage targeted for consultation at the preferred . Older persons participation from younger people. The Show Homes options stage. Exhibition also included special viewing times for people over 50. The Aylesbury Future Roadshow increased responses from this group by 5% through the

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Furthermore, local youth groups, such as North West provision of events specifically targeted at this Quadrant Youth Providers Network, and local schools were age group. While responses from this age contacted in order to encourage participation from young group were still low at the preferred options people. The Pensioners Forum were also contacted to stage at only 6%, it was a significant invite elderly people to attend consultation events. improvement from the issues and options stage. This highlights the importance of Respondents to questionnaires at the Building Futures continuing to engage with this age group in Event were of a diverse range of age groups, as follows: order to promote responses. • 27% under 16 year olds • 6% 16-24 year olds There were very few responses from young • 13% 25-35 year olds people at the revised preferred options stage, • 35% 36-55 year olds perhaps due to the lack of events targeted at • 19% over 56 years old them at this stage. In order to respond to this an exhibition was held at Surrey Square Again responses to the Issues and Options formal Primary School for parents, staff and pupils on Consultation Questionnaire were much less diverse: the 2nd December 2009 . • 15% 25-35 year olds • 56% 36-55 year olds • 23% over 56 year olds

Due to previously low responses from young people, the Aylesbury Future Roads how provided events specifically targeted at young people, such as a young people’s day and a family fun day. This proved successful, generating 5% more responses from 16-24 year olds. The age profile of respondents was as follows: • 27% under 16 year olds • 11% 16-24 year olds

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• 14% 25-35 year olds • 29% 36-55 year olds • 18% over 56 years old

The responses to the formal questionnaire were also more diverse at this stage: • 6% 16-24 year olds • 13% 25-35 year olds • 38% 36-55 year olds • 25% over 56 years old

During the Revised Preferred Options Exhibition there were no events targeted at young people, and the effect of this is evident in the significant reduction in responses from younger people at this stage, with the age distribution of respondents being as follows: • 8% 16-24 year olds • 13% 25-35 year olds • 43% 36-55 year olds • 33% over 56 years old Faith Groups The Southwark Multi Faith Forum and the Southwark This category has not been monitored, . Christian Muslim Forum were contacted to participate in consultation however these groups have been targeted for . Muslim events. consultation. . Hindu . Buddhist No information is available on the number of . Sikh representations from people of different faiths. . Jewish . Other

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5 APPENDIX 1: STAGE 2 CONSULTATION PLAN

INTRODUCTION The purpose of this document is to outline the consultation plan for the issues and options stage of the Aylesbury Area Action Plan (AAP). This plan elaborates on the overarching Consultation Strategy, providing more detail with regards to the planned consultation events. This document should therefore be read in conjunction with the Consultation Strategy. The remainder of the Consultation Plan is structured as follows:  Aylesbury AAP: this section will establish the purpose and scope of the Aylesbury AAP;  Consultation Strategy: this section will summarise the consultation principles and approach outlined within the Consultation Strategy;  Issues and Options Consultation Plan; this section will establish, in more detail, the consultation approach for the issues and options stage of the AAP preparation process; and  Next steps: this section will outline how the consultation responses received at the issues and options stage will be reported and fed into the next stage of the AAP preparation process.

THE AYLESBURY AAP The Aylesbury Estate is located within the Walworth district of the London Borough of Southwark, to the south of the Elephant and Castle Opportunity Area and to the north of Peckham. Primarily built between 1970 and 1977 the Aylesbury Estate was, at the time, aspirational both in terms of its architectural design and social ambitions. Today, however, the need for regeneration is evident. The estate has fallen into general decline and suffers from an increasing array of social problems, including crime and vandalism.

In September 2005 Southwark Council made the decision to comprehensively redevelop the estate. The council and the Aylesbury New Deal for Communities, in consultation with key stakeholders, therefore commissioned the preparation of an Area Action Plan (AAP) for the Aylesbury Estate and its immediate environs.

While the Aylesbury Estate lies at the heart of the AAP area and will be the main focus for transformation, the boundary of the AAP extends beyond the estate itself to ensure that future development within the area is well integrated with its surroundings.

THE CONSULTATION STRATEGY In preparing the Aylesbury AAP consultation with individuals and groups who have a stake in the area will be essential. A consultation strategy has therefore been prepared, detailing who will be consulted, how and when in the plan preparation process. The strategy proposes a number of innovative consultation techniques, through which the diverse communities of the Aylesbury area will be effectively engaged in the AAP. Indeed, the consultation undertaken in preparing the AAP will go above and beyond the statutory requirements, as outlined within government regulations and the council’s Statement of Community Involvement (SCI), to

engage more continuously and intensively with those who have a stake in the future of the area.

The main principles that will guide consultation for the Aylesbury AAP are as follows:

 The level and frequency of consultation will depend on the expected level of change;  Information will always be communicated both clearly and openly;  Barriers to successful consultation will be overcome to ensure that all underrepresented groups are actively engaged in the AAP;  Consultation fatigue will be avoided by ensuring buy-in and involvement in the design and planning process and demonstrating that tangible change is already happening.

Following each stage of the plan preparation process there will be a period of formal consultation. During this period statutory consultees, as identified within the council’s SCI, will be invited to comment on the emerging AAP. In addition, documents will be available to view and comment on at the council offices, on the council website and in other suitable locations. Following each stage of consultation all responses will be collated and a written response provided for each.

In addition to the statutory consultation requirements the wider community and public will be actively engaged in the AAP preparation process. Consultation methods will include the ‘Neighbourhood Team’ and consultation with key community groups, an ‘Information Station’, publications in Southwark Council’s Regeneration Magazine, joint Council/NDC regeneration newsletter, a Show Homes Exhibition’ and three public events. These additional consultation techniques will ensure that those with a stake in the regeneration of the Aylesbury area are actively involved at all stages of the process and that they support and feel a sense of ownership over the emerging proposals.

For further details about the consultation techniques proposed for the Aylesbury AAP, please refer to the Consultation Strategy.

ISSUES AND OPTIONS CONSULTATION PLAN At each stage of the plan preparation process a consultation plan will be produced, to set out in more detail who will be consulted, how and when. This document is the consultation plan for stage two of the Aylesbury AAP, namely the issues and options stage.

The following table outlines all of the consultation actions that will be undertaken at the issues and options stage of the Aylesbury AAP. These actions are set out under the following headings and the objective of each action is clearly defined:  Statutory and public;  Wider public;  Website, newsletters and community magazine deadlines;  Other stakeholder meetings;  Walworth Community Council meetings;  Aylesbury steering group;  Neighbourhood Team;  Other community groups; and  Programme Delivery Team.

AYLESBURY ESTATE AAP: ISSUES AND OPTIONS CONSULTATION PLAN

Consultee Date Method of consultation

Statutory and By 5 October Action: Place an advert in the local press to indicate the start of the formal consultation period public on the issues and options report.

Objective: Comply with statutory requirements and inform a wide range of people about consultation period. By 5 October Action: Mail out to statutory consultees, planning policy mailing lists for planning policy documents and affected properties. This will include representatives drawn from the residents, business community, voluntary sector, public sector, special interest groups amongst others. Within the Aylesbury consultation database there are currently 60 businesses, 141 community organisations, 20 T&RAs, 44 national organisations/statutory consultees, 16 schools, 9 health organisations and 43 local residents.

Objective: To inform a range of local residents, businesses and community service providers, as well as statutory consultees and borough wide-interest groups about the issues and options consultation period. By 5 October Action: Display planning policy documents in the council offices, libraries, the one-stop shops and neighbourhood housing offices. A list is shown in annex 1.

Objective: To inform local residents and stakeholders about the Aylesbury AAP and to provide easy access to documents which may be particularly important to those groups less likely to have internet access, including the elderly. By 5 October Action: Display planning policy documents on the council website

Objective: To comply with statutory requirements and provide information about the issues and options to a potentially large audience.

Wider Public By 1 July Action: Establish an ‘Information Station’ at Thurlow Lodge.

Objective: To ensure that information about the Aylesbury AAP is widely available at convenient times and in a convenient location to the wider public. By 1 September Action: Establish regular drop-in on-site surgeries for the Aylesbury community, as well as the wider public.

Objective: To ensure that information about the Aylesbury AAP is widely available at convenient times and in a convenient location to the wider public. In compliance with government regulations the drop-in sessions will encourage informal consultation at the issues and options stage. 9 July, Aylesbury Youth Centre, Action: PUBLIC EVENT 1 Neighbourhood Charter Launch Event - invitations to speakers, 4pm-6pm press adverts and posters, and web site notice.

Objective: To highlight the work and role of the Neighbourhood Team. This will encourage community members and stakeholders to engage in the AAP through their Neighbourhood Team representative and promote buy-in and a sense of ownership over the vision and objectives outlined within the Charter. 9 – 28 July, Aylesbury Youth Action: PUBLIC EVENT 1 Show Home Exhibition - invitations to speakers, press adverts and posters, and web site notice. Centre Objective: To engage the wider public in the regeneration of the Aylesbury area and the AAP preparation process. To show the community how future homes might look in terms of layout and space standards and present an initial phasing plan. 21 July, Walworth Festival, St. Action: Manned AAP stall at Walworth Festival.

Peter's Church Yard Objective: To engage the wider public in the regeneration of the Aylesbury area and the AAP preparation process.

19 – 20 October, Thurlow Lodge Action: PUBLIC EVENT 2 Issues and Options Exhibition - invitations to speakers, press adverts and posters, and web site notice. Community Hall Objective: To encourage feedback on the options presented and encourage further engagement throughout the AAP preparation process. Website, The last week in March, June, Action: Aylesbury Regeneration Newsletter newsletters and September and December community Objective: To publicise the progress being made on the Aylesbury AAP to a wide audience and magazine to explain how individuals/groups can get involved. deadlines The first week of the month, and ad Action: Website update hoc when relevant information is available Objective: To publicise the progress being made on the Aylesbury AAP to a wide audience and to explain how individuals/groups can get involved. The last week of each month Action: Southwark Life

Objective: To publicise the progress being made on the Aylesbury AAP to a wide audience, and to explain how individuals/groups can get involved. This will also encourage engagement from individuals from outside of the AAP boundary. The second week in April and Action: Southwark Aylesbury Community Magazine September Objective: To publicise the progress being made on the Aylesbury AAP to a wide audience and to explain how individuals/groups can get involved. First week in April, June, August Action: Community notice board update and December Objective: To publicise the progress being made on the Aylesbury AAP to a wide audience and to explain how individuals/groups can get involved. Second week of the month Action: Email newsletter to Southwark staff and organisations

Objective: To publicise the progress being made on the Aylesbury AAP to a wide audience and to explain how individuals/groups can get involved.

Date to be confirmed Action: Launch of new NDC/Southwark Borough Council website

Objective: To publicise the progress being made on the Aylesbury AAP to a wide audience and to explain how individuals/groups can get involved. Other stakeholder Ward Councillor Meeting 2 May Action: Meeting with local councillors. meetings Other dates to be confirmed Objective: To ensure that the emerging issues and options are supported by local councillors, who will then be able to act as ambassadors for the project. This will also allow for any challenges to be identified and addressed at an early stage. Walworth 9 May Action: Attend meeting with local councillors and other attendees. Community Council Meetings Objective: To present the Consultation Strategy and ensure that the strategy is supported by the Walworth Community Council. 4 July Action: Attend meeting with local councillors and other attendees.

Objective: To ensure that the emerging issues and options are supported by the Walworth Community Council, who will then be able to act as ambassadors for the project. This will also allow for any challenges to be identified and addressed at an early stage. Aylesbury 2 May Action: Present density issues to re-housing sub group. Steering (and sub-group) Group Objective: To ensure that the emerging issues and options are supported by the Steering Meetings Group, who will then be able to act as ambassadors for the project. This will also allow for any challenges to be identified and addressed at an early stage. 17 May Action: Present emerging issues and options.

13 June Action: Present phasing issues and options.

Objective: To ensure that the emerging issues and options are supported by the Steering Group, who will then be able to act as ambassadors for the project. This will also allow for any challenges to be identified and addressed at an early stage. Neighbourhood 21 May Action: Draft the Charter with the Neighbourhood Charter Workgroup. Team Neighbourhood Charter Workshop Objective: The Charter will outline the vision and aspirations of the Neighbourhood Team for the Aylesbury area. This will in turn inform the preparation of the AAP and the emerging proposals for the area. 14 June, Thurlow Lodge Community Action: Present the Draft Charter to the Neighbourhood Team at the Neighbourhood Team Hall, 6pm-9pm Event 4 Issues and Options Workshop.

Objective: To receive feedback and comments on the Neighbourhood Charter.

15 June – 22 June Action: Charter revisions and DTP.

Objective: This period for feedback and revisions will ensure that the drafted Neighbourhood Charter is truly representative of the community’s aspirations for the Aylesbury area. 25 June – 6 July Action: Internal consultation on the Charter, collection of signatures and printing.

Objective: The Charter will be graphically designed. 14 June, Thurlow Lodge Community Action: Neighbourhood Team Event 4 Issues and Options Workshop. Hall, 6pm-9pm Objective: This session will enable the members of the Neighbourhood Team to be actively involved in the development and shaping of options for the Aylesbury area. Feedback will also be gained on the design options developed and presented by Urban Initiatives. These comments will be fed into the final issues and options report. May-June Action: Preparation for city visits – Arrange bookings, itinerary, local contacts and identify team members for the four tours.

Objective: The visits will equip members with shared reference points for discussion and provide exemplars of key design principles helping to ground the theory discussed during previous workshops in reality. This will enable the Neighbourhood Team members to engage more effectively in the preferred options stage of the AAP.

July-August Action: City Visits - Dublin (Ballymun, Adamstown, Cherry Orchard and Dublin tram system) - Amsterdam (Borneo-Sporenburg, Java Island and Ijburg) - Glasgow (Crown Street Regeneration and Glasgow Homes for the Future) - Paris (Parc Bercy and Parc Citroen)

Other Community 11 – 26 July, Aylesbury Youth Action: ‘Special Viewing’ of the PUBLIC EVENT 1 Show Home Exhibition offered to key Groups Centre community groups as well as under represented groups (8 ‘Special Viewings’)

Objective: To engage key community groups and under represented groups in the regeneration of the Aylesbury area and encourage further engagement throughout the AAP preparation process. 15 – 18 October, Thurlow Lodge Action: ‘Special Viewing’ of the PUBLIC EVENT 2 Issues and Options Exhibition offered to key Community Hall community groups as well as under represented groups (6 ‘Special Viewings’)

Objective: To engage key community groups and under represented groups in the regeneration of the Aylesbury area and encourage feedback on the options presented. Programme May – August Action: Ongoing monthly meetings with the Programme Delivery Team. Delivery Team Objective: To ensure that the emerging issues and options are supported by the Programme Delivery Team, who will then be able to act as ambassadors for the project. This will also allow for any challenges to be identified and addressed at an early stage.

Next steps Following the consultation on the issues and options report all responses will be collated and a written response provided for each. Consultees will also be informed as to how they can view (i) all the comments made and the corresponding councillor’s recommendations, (ii) a consultation report summarising issues raised and how they have been addressed, (iii) the Equalities Impact Assessment, and (iv) the Strategic Environmental Assessment/Sustainability Appraisal. Consultees will also be advised of any relevant committee dates, the availability of agendas, reports and minutes and about the arrangements for public speaking at meetings where the document is considered by the planning committee and/or Executive and/or Assembly.

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6 APPENDIX 2: STAGE 3 CONSULTATION PLAN

INTRODUCTION The purpose of this document is to outline the consultation plan for the preferred options stage of the Aylesbury Area Action Plan (AAP). This plan elaborates on the overarching Consultation Strategy, providing more detail with regards to the planned consultation events. This document should therefore be read in conjunction with the Consultation Strategy. This Consultation Plan is structured as follows:  Aylesbury AAP: this section will establish the purpose and scope of the Aylesbury AAP;  Consultation Strategy: this section will summarise the consultation principles and approach outlined within the Consultation Strategy;  Preferred Options Consultation Plan; this section will establish, in more detail, the consultation approach for the preferred options stage of the AAP preparation process; and  Next steps: this section will outline how the consultation responses received at the preferred options stage will be reported and fed into the final stage of the AAP preparation process.

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THE AYLESBURY AAP The Aylesbury Estate is located within the Walworth ward of the London Borough of Southwark, to the south of the Elephant and Castle Opportunity Area and to the north of Peckham. Primarily built between 1970 and 1977 the Aylesbury Estate was, at the time, aspirational both in terms of its architectural design and social ambitions. Today, however, the need for regeneration is evident. The estate has fallen into general decline and suffers from an increasing array of social problems, including crime and vandalism.

The main principles that will guide consultation for the Aylesbury AAP are as follows:

 The level and frequency of consultation will depend on the expected level of change;  Information will always be communicated both clearly and openly;  Barriers to successful consultation will be overcome to ensure that all underrepresented groups are actively engaged in the AAP;  Consultation will be front-loaded to ensure that consensus is built amongst the Aylesbury community over the emerging proposals early within the plan preparation process;  Consultation fatigue will be avoided by streamlining consultation exercises and ensuring that consultation on similar issues is co-ordinated.

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During each stage of the plan preparation process there will be a period of formal consultation. In this period statutory consultees, as identified within the council’s SCI, will be invited to comment on the emerging AAP. In addition, documents will be available to view and comment on at the council offices, on the council website and in other suitable locations. Following each stage of consultation all responses will be collated and a written response provided for each.

In addition to the statutory consultation requirements the wider community and public will be actively engaged in the AAP preparation process. Consultation methods will include the ‘Neighbourhood Team’ and consultation with key community groups, publications in Southwark Council’s Regeneration Magazine, joint Council/NDC regeneration newsletter and three public events. These additional consultation techniques will ensure that those with a stake in the regeneration of the Aylesbury area are actively involved at all stages of the process and that they support and feel a sense of ownership over the emerging proposals.

For further details about the consultation techniques proposed for the Aylesbury AAP, please refer to the Consultation Strategy.

PREFERRED OPTIONS CONSULTATION PLAN At each stage of the plan preparation process a consultation plan will be produced, to set out in more detail who will be consulted, how and when. This document is the consultation plan for stage three of the Aylesbury AAP, namely the preferred options stage.

The following table outlines all of the consultation actions that will be undertaken at the preferred options stage of the Aylesbury AAP. These actions are set out under the following headings and the objective of each action is clearly defined:  Statutory and public;  Wider public;  Website, newsletters and community magazine deadlines;  Other stakeholder meetings;  Walworth Community Council meetings;  Aylesbury steering group;  Neighbourhood Team;  Other community groups; and  Programme Delivery Team.

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AYLESBURY ESTATE AAP: PREFERRED OPTIONS CONSULTATION PLAN

Consultee Date Method of consultation

Statutory and 17 April 2008 Action: Place an advert in the local press to indicate the start of the formal consultation period public on the preferred options report.

Objective: Comply with statutory requirements and inform a wide range of people about the consultation period. 17 April 2008 Action: Mail out to statutory consultees, planning policy mailing lists for planning policy documents and affected properties. This will include representatives drawn from the residents, business community, voluntary sector, public sector, special interest groups amongst others. Within the Aylesbury consultation database there are currently 60 businesses, 141 community organisations, 20 T&RAs, 44 national organisations/statutory consultees, 16 schools, 9 health organisations and 43 local residents. There may also be additional consultees on the database following the period of statutory consultation on the issues and options report.

Objective: To inform a range of local residents, businesses and community service providers, as well as statutory consultees and borough wide-interest groups about the preferred options consultation period. 17 April 2008 Action: Display the preferred options report, and associated documents, in the council offices, libraries, the one-stop shops and neighbourhood housing offices. A list of these locations is shown in annex 1.

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17 April 2008 Action: Display the preferred options report, and associated documents, on the council website

Objective: To comply with statutory requirements and provide information about the preferred options report to a potentially large audience. Wider Public 1 November 2007 Action: Continue the regular drop-in on-site surgeries for the Aylesbury community, as 22 November 2007 well as the wider public (staffed by Southwark Council, Southwark Council’s 6 December 2007 Rehousing Team, Aylesbury NDC, masterplanners Urban Initiatives). 28 February 2008 27 March 2008 Objective: To ensure that information about the Aylesbury AAP is widely available at convenient times and in a convenient location to the wider public. 19 – 26 April 2008 Action: PUBLIC EVENT 3 Preferred Options Exhibition – this will be a 1 week mobile exhibition stationed at key venues and relevant public spaces in the Aylesbury AAP area. Similarly to the issues and options exhibition, there will be a family fun day and opportunities for the wider public and hard-to-reach groups to view the exhibition. Actions will include sending out invitations to speakers, press adverts and posters, and a web site notice.

Objective: To encourage feedback on the preferred options presented and encourage further engagement throughout the remainder of the AAP preparation process. The event will also seek to engage with identified hard-to-reach groups. Website, The last week in December and Action: Aylesbury Regeneration Newsletter newsletters and March community Objective: To publicise the progress being made on the Aylesbury AAP to a wide audience and magazine to explain how individuals/groups can get involved. deadlines The first week of the month, and ad Action: Website update hoc when relevant information is available Objective: To publicise the progress being made on the Aylesbury AAP to a wide audience and to explain how individuals/groups can get involved.

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The last week of each month Action: Southwark Life

Objective: To publicise the progress being made on the Aylesbury AAP to a wide audience and to explain how individuals/groups can get involved. First week December and April Action: Community notice board update

Objective: To publicise the progress being made on the Aylesbury AAP to a wide audience and to explain how individuals/groups can get involved. Second week of the month Action: Email newsletter to Southwark staff and organisations

Objective: To publicise the progress being made on the Aylesbury AAP to a wide audience and to explain how individuals/groups can get involved. Date to be confirmed Action: Launch of new NDC/Southwark Borough Council website

Objective: To publicise the progress being made on the Aylesbury AAP to a wide audience and to explain how individuals/groups can get involved. Other stakeholder November 2007 Action: Meeting with local councillors, GLA, GOL, TFL, etc. meetings December 2007 January 2008 Objective: To ensure that the emerging preferred options are supported by local councillors, February 2008 who will then be able to act as ambassadors for the project. Walworth 7 November 2007 Action: Attend meeting with local councillors and other attendees. Community 13 February 2008 Council Objective: To ensure that the emerging preferred options are supported by the Walworth Community Council, who will then be able to act as ambassadors for the project. This will also

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allow for any challenges to be identified and addressed at an early stage.

Steering Group 15 November 2007 Action: Present emerging preferred options. 20 December 2007 24 January 2008 Objective: To ensure that the emerging preferred options are supported by the Steering Group, who will then be able to act as ambassadors for the project. This will also allow for any challenges to be identified and addressed at an early stage. Neighbourhood 10 December 2007 Action: Neighbourhood Team Event 5 Preferred Options Workshop. Team Objective: This session will enable the members of the Neighbourhood Team to be actively involved in the development and shaping of the preferred options for the Aylesbury area. Comments received at this session will feed into the Submission Draft of the AAP. Other Community 19 – 26 April 2008 Action: ‘Special Viewing’ of the PUBLIC EVENT 3 Preferred Options Exhibition offered to key Groups community groups as well as under represented groups

Objective: To engage key community groups and under represented groups in the regeneration of the Aylesbury area and encourage feedback on the preferred options presented. Programme 30 October 2007 Action: Ongoing monthly meetings with the Programme Delivery Team. Delivery Team 27 November 2007 18 December 2007 Objective: To ensure that the emerging preferred options are supported by the Programme 22 January 2008 Delivery Team, who will then be able to act as ambassadors for the project. This will also allow for any challenges to be identified and addressed at an early stage.

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Next steps Following the consultation on the preferred options report all responses will be collated and a written response provided for each, showing how comments have been taken forward in the plan. Consultees will also be informed as to how they can view (i) all the comments made and the corresponding councillor’s recommendations, (ii) a consultation report summarising issues raised and how they have been addressed, and (iii) the interim Strategic Environmental Assessment/Sustainability Appraisal. Consultees will also be advised of any relevant committee dates, the availability of agendas, reports and minutes and about the arrangements for public speaking at meetings where the AAP is considered by the planning committee and/or Executive and/or Assembly.

Work will then start on the next stage of the plan preparation process, the submission draft of the Area Action Plan. This report will be informed by the responses received during all consultation periods and exercises, the sustainability appraisal, and the evidence base collected to date.

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Annex 1: List of possible locations for deposit of reports Council offices (Opening times 9am-5pm Monday-Friday) • Town Hall - Peckham Road, London, SE5 8UB • Chiltern House - Portland Street, London, SE17 2ES

Libraries (Opening times listed individually below) • Blue Anchor Library - Market Place, Southwark Park Road, SE16 3UQ (Monday, Tuesday and Thursday 9am to 7pm, Friday 10am to 6pm, Saturday 9am to 5pm) • Brandon Library - Maddock Way, Cooks Road, SE17 3NH (Monday 10am to 6pm, Tuesday and Thursday 10am to 7pm, Saturday 10am to 5pm) • Camberwell Library - 17-21 Camberwell Church Street, SE5 8TR (Monday, Tuesday and Thursday 9am to 8pm, Friday 10am to 6pm, Saturday 9am to 5pm) • Dulwich Library - 368 Lordship Lane, SE22 8NB (Monday, Thursday and Friday 9am to 8pm, Tuesday 10am to 8pm, Saturday 9am to 5pm Sun 12pm to 4pm) • East Street Library - 168-170 Old Kent Road, SE1 5TY (Monday and Thursday 10am to 7pm, Tue 10am to 6pm, Sat 10am to 5pm) • Grove Vale Library - 25-27 Grove Vale, SE22 8EQ (Monday and Thursday 10am to 7pm, Tuesday 10am to 6pm, Saturday 10am to 5pm) • John Harvard Library - 211 Borough High Street, SE1 1JA (Monday, Tuesday and Thursday 10am to 7pm, Wednesday and Friday 10am to 6pm, Saturday 10am to 2pm) • Kingswood Library - Seeley Drive, SE21 8QR (Monday and Thursday 10am to 2pm, Tuesday and Friday 2pm to 6pm, Sat 1pm to 5pm) • Newington Library - 155-157 Walworth Road, SE17 1RS (Monday, Tuesday and Friday 9am to 8pm, Thursday 10am to 8pm, Saturday 9am to 5pm Sunday 10am to 2pm) • Nunhead Library - Gordon Road, SE15 3RW (Monday, Tuesday and Thursday 10am to 7pm, Friday 10am to 6pm, Saturday 10am to 5pm) • Peckham Library - 122 Peckham Hill Street, SE15 5JR (Monday, Tuesday, Thursday and Friday 9am to 8pm, Wednesday 10am to 8pm, Saturday 10am to 5pm, Sunday 12pm to 4pm) • Rotherhithe Library - Albion Street, SE16 7HY (Monday and Thursday 10am to 7pm, Tuesday 10am to 6pm, Saturday 10am to 5pm)

Area Housing Offices (Open 9am- 5pm Monday - Friday) • Nunhead and Peckham Rye - 27 Bournemouth Road, Peckham, SE15 4UJ • Dulwich - 41-43 East Dulwich Road, SE22 9BY • Borough and Bankside - Library Street Borough, London, SE1 0RG • Camberwell - Harris Street, London, SE5 7RX • Rotherhithe - 153-159 Abbeyfield Road, Rotherhithe, SE16 2LS

One Stop Shops (Open 9am-5pm Monday – Friday) • Peckham one stop shop - 122 Peckham Hill Street, London, SE15 5JR • Walworth one stop shop - 151 Walworth Road, London, SE17 1RY • Bermondsey one stop shop -17 Spa Road, London, SE16 Copies of the submitted Scoping Report are available on request. Contact: Planning policy team, Chiltern House, Portland Street, SE17 2ES. Tel: 020 7525 5454 (between 9am-5pm, Monday-Friday), Email:

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[email protected]. It is also free to download at Southwark Council | Your Services | Planning & Building Control | Planning Policy

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7 APPENDIX 3: REVISED PREFERRED OPTIONS RE- CONSULTATION PLAN

INTRODUCTION In response to the feedback provided on the Aylesbury Area Action Plan (AAP) Preferred Options during consultation in Spring 2008, a number of the options have been revised. The purpose of this document is to outline the re-consultation plan for the preferred options stage of the Aylesbury AAP. This plan elaborates on the overarching Consultation Strategy, providing more detail with regards to the planned consultation events designed to refine our preferred options. This document should therefore be read in conjunction with the Consultation Strategy. This Consultation Plan is structured as follows:  Aylesbury AAP: this section will establish the purpose and scope of the Aylesbury AAP;  Consultation Strategy: this section will summarise the consultation principles and approach outlined within the Consultation Strategy;  Preferred Options Re-consultation Plan: this section will establish, in more detail, the consultation approach for the preferred options stage of the AAP preparation process; and  Next steps: this section will outline how the consultation responses received at the preferred options stage will be reported and fed into the final stage of the AAP preparation process.

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As part of the plan preparation process a Baseline Report has been written, as well as an Issues and Options Report, which has been subject to a statutory period of public consultation. The next stage of the process was to decide upon the preferred approach for the redevelopment and regeneration of the Aylesbury area. This approach was outlined within the Preferred Options Report published in Spring 2008. In response to the comments received during consultation on the report a number of the Preferred Options have been revised. The changes and reasons for the changes are set out in the Revised Preferred Options Report.

The main principles that will guide consultation for the Aylesbury AAP are as follows:

 The level and frequency of consultation will depend on the expected level of change;  Information will always be communicated both clearly and openly;  Barriers to successful consultation will be overcome to ensure that all underrepresented groups are actively engaged in the AAP;  Consultation will be front-loaded to ensure that consensus is built amongst the Aylesbury community over the emerging proposals early within the plan preparation process;

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 Consultation fatigue will be avoided by streamlining consultation exercises and ensuring that consultation on similar issues is co-ordinated.

In addition to the statutory consultation requirements the wider community and public will be actively engaged in the AAP preparation process. Consultation methods will include the ‘Neighbourhood Team’ and consultation with key community groups, publications in Southwark Council’s Regeneration Magazine, joint Council/NDC regeneration newsletter and three public events. These additional consultation techniques will ensure that those with a stake in the regeneration of the Aylesbury area are actively involved at all stages of the process and that they support and feel a sense of ownership over the emerging proposals.

For further details about the consultation techniques proposed for the Aylesbury AAP, please refer to the Consultation Strategy.

REVISED PREFERRED OPTIONS RE-CONSULTATION PLAN At each stage of the plan preparation process a consultation plan will be produced, to set out in more detail who will be consulted, how and when. The preferred options were originally consulted on in Spring 2008. Since then a number of options have been amended, and this document is the re-consultation plan for stage three of the Aylesbury AAP, namely the revised preferred options. The reasons for the changes to the preferred options are set out in Section 1.3 of the Revised Preferred Options Report.

The following table outlines all of the consultation actions that will be undertaken for the revised preferred options of the Aylesbury AAP. These actions are set out under the following headings and the objective of each action is clearly defined:  Statutory and public;  Wider public;  Website, newsletters and community magazine deadlines;  Other stakeholder meetings;  Walworth Community Council meetings;  Aylesbury steering group;  Neighbourhood Team;  Other community groups; and  Programme Delivery Team.

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AYLESBURY ESTATE AAP: PREFERRED OPTIONS RE-CONSULTATION PLAN

Consultee Date Method of consultation

Statutory and 21 November 2008 Action: Place an advert in the local press to indicate the start of the formal consultation period public on the revised preferred options report.

Objective: Comply with statutory requirements and inform a wide range of people about the consultation period. 21 November 2008 Action: Mail out to statutory consultees, planning policy mailing lists for planning policy documents and affected properties. This will include representatives drawn from the residents, business community, voluntary sector, public sector, special interest groups amongst others. Within the Aylesbury consultation database there are currently 60 businesses, 141 community organisations, 20 T&RAs, 44 national organisations/statutory consultees, 16 schools, 9 health organisations and 43 local residents. There may also be additional consultees on the database following the period of statutory consultation on the issues and options report and the preferred options report.

Objective: To inform a range of local residents, businesses and community service providers, as well as statutory consultees and borough wide-interest groups about the revised preferred options consultation period. 21 November 2008 Action: Display the revised preferred options report, and associated documents, in the council offices, libraries, the one-stop shops and neighbourhood housing offices. A list of these locations is shown in annex 1.

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21 November 2008 Action: Display the revised preferred options report, and associated documents, on the council website

Objective: To comply with statutory requirements and provide information about the revised preferred options report to a potentially large audience. th Wider Public 30 October 2008 Action: Consultation event at BACC 84 Hall or media centre, inviting TRAS, BME Groups and estate residents. The event will include boards exhibited at the previous event as well as details of the revised scheme. There will be a full range of council staff to answer questions. A questionnaire will be available for people to express their views on the revised scheme.

Objective: To ensure that information about the Aylesbury AAP is widely available at convenient times and in a convenient location to the wider public. st 31 October 2008 Action: Consultation event at All Saints Hall, Surrey Square, inviting teachers and pupils and their parents from Surrey Square Infants and Primary Schools, local residents and Surrey Square and Kinglake TRAs. The event will include boards exhibited at the previous event as well as details of the revised scheme. There will be a full range of council staff to answer questions. A questionnaire will be available for people to express their views on the revised scheme.

Objective: To ensure that information about the Aylesbury AAP is widely available at convenient times and in a convenient location to the wider public. st 1 November 2008 Action: Consultation event at Thurlow Lodge or Access Centre, inviting TRAs, BME Groups and estate residents. The event will include boards exhibited at the previous event as well as details of the revised scheme. There will be a full range of council staff to answer questions. A questionnaire will be available for people to express their views on the revised scheme.

Objective: To ensure that information about the Aylesbury AAP is widely available at convenient times and in a convenient location to the wider public.

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Website, October 2008 Action: Flyers across the AAP area newsletters and community Objective: To publicise the progress being made on the Aylesbury AAP to a wide audience and magazine to explain how individuals/groups can get involved. deadlines The first week of the month, and ad Action: Website update hoc when relevant information is available Objective: To publicise the progress being made on the Aylesbury AAP to a wide audience and to explain how individuals/groups can get involved. October - December 2008 Action: Press Briefing and updates in the Aylesbury Regeneration Newsletter and Southwark Life

Objective: To publicise the progress being made on the Aylesbury AAP to a wide audience, and to explain how individuals/groups can get involved. This will also encourage engagement from individuals from outside of the AAP boundary. October 2008 Action: Posters on community notice boards, in doctors surgeries and meeting places

Objective: To publicise the progress being made on the Aylesbury AAP to a wide audience and to explain how individuals/groups can get involved. Second week of the month Action: E-bulletin

Objective: To publicise the progress being made on the Aylesbury AAP to a wide audience and to explain how individuals/groups can get involved. Other stakeholder TBC Action: TBC meetings Objective: TBC

Walworth TBC Action: Presentation of the revised preferred options. Question and Answer Session and Community Signpost to formal consultation process.

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Council Objective: To publicise the progress being made on the Aylesbury AAP to a wide audience, and to explain how individuals/groups can get involved in the consultation process.

Steering Group 16th October 2008 Action: Present revised preferred options.

Objective: To ensure that the revised preferred options are supported by the Steering Group, who will then be able to act as ambassadors for the project. This will also allow for any challenges to be identified and addressed at an early stage. st Neighbourhood 1 November 2008 Action: Consultation event at Thurlow Lodge or Access Centre, with a special invitation to the Team Neighbourhood Team. The event will include boards exhibited at the previous event as well as details of the revised scheme. There will be a full range of council staff to answer questions. A questionnaire will be available for people to express their views on the revised scheme.

Objective: To ensure that information about the Aylesbury AAP is widely available at convenient times and in a convenient location to the wider public. Other Community Beginning of November 2008 Action: Special briefing for Aylesbury Older People’s Group and the Aylesbury Future Leaders Groups Group

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Next steps Following the consultation on the revised preferred options report all responses will be collated and a written response provided for each, showing how comments have been taken forward in the plan. Consultees will also be informed as to how they can view (i) all the comments made and the corresponding councillor’s recommendations, (ii) a consultation report summarising issues raised and how they have been addressed, and (iii) the Strategic Environmental Assessment/Sustainability Appraisal Report. Consultees will also be advised of any relevant committee dates, the availability of agendas, reports and minutes and about the arrangements for public speaking at meetings where the AAP is considered by the planning committee and/or Executive and/or Assembly.

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Southwark Council | Your Services | Planning & Building Control | Planning Policy.

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8 APPENDIX 4: PUBLICATION DRAFT CONSULTATION PLAN

INTRODUCTION The purpose of this document is to outline the consultation plan for the submission stage of the Aylesbury Area Action Plan (AAP). This plan elaborates on the overarching Consultation Strategy, providing more detail with regards to the planned consultation at this stage. This document should therefore be read in conjunction with the Consultation Strategy. This Consultation Plan is structured as follows:  Aylesbury AAP: this section will establish the purpose and scope of the Aylesbury AAP;  Consultation Strategy: this section will summarise the consultation principles and approach outlined within the Consultation Strategy;  Submission Draft Consultation Plan: this section will establish, in more detail, the consultation approach for the submission stage of the AAP preparation process; and  Next steps: this section will outline how the consultation responses received at the submission draft stage will be reported and fed into the final submission stage of the AAP.

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Whilst the Aylesbury Estate lies at the heart of the AAP area and will be the main focus for transformation, the boundary of the AAP extends beyond the estate itself to ensure that future development within the area is well integrated with its surroundings.

As part of the plan preparation process a Baseline Report has been written, as well as an Issues and Options Report and Preferred Options Report, both of which have been subject to a statutory period of public consultation. The next stage of the process is to prepare the final submission AAP.

THE CONSULTATION STRATEGY In preparing the Aylesbury AAP consultation with individuals and groups has been an essential part of the plan preparation process. A consultation strategy was therefore prepared at stage 1 of the process, detailing who will be consulted, how and when. The strategy outlines a number of innovative consultation techniques, to effectively engage with the diverse communities of the Aylesbury Area. Indeed, throughout the plan preparation process the consultation undertaken has gone above and beyond the statutory requirements, as outlined within government regulations and the council’s Statement of Community Involvement (SCI), to engage more continuously and intensively with those who have a stake in the future of the area.

The main principles that have guided the consultation for the Aylesbury AAP are as follows:

 The level and frequency of consultation will depend on the expected level of change;  Information will always be communicated both clearly and openly;  Barriers to successful consultation will be overcome to ensure that all underrepresented groups are actively engaged in the AAP;  Consultation will be front-loaded to ensure that consensus is built amongst the Aylesbury community over the emerging proposals early within the plan preparation process;  Consultation fatigue will be avoided by streamlining consultation exercises and ensuring that consultation on similar issues is co-ordinated.

During each stage of the plan preparation process there has been a period of formal consultation. During these periods statutory consultees, as identified within the council’s SCI,

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have been invited to comment on the emerging AAP. In addition, documents were available to view and comment on at the council’s offices, on the council’s website and in other suitable locations. Following each stage of consultation all responses have been collated and a written response provided for each.

In addition to the statutory consultation requirements the wider community and public have been actively engaged in the AAP preparation process. Consultation methods have included the ‘Neighbourhood Team’ and consultation with key community groups, publications in Southwark Council’s Regeneration Magazine, joint Council/NDC regeneration newsletter and three public events. These additional consultation techniques have ensured that those with a stake in the regeneration of the Aylesbury area are actively involved at all stages of the process and that they support and feel a sense of ownership over the emerging proposals.

For further details about the consultation techniques proposed for the Aylesbury AAP, please refer to the Consultation Strategy.

SUBMISSION DRAFT CONSULTATION PLAN At each stage of the plan preparation process a consultation plan has been produced, to set out in more detail who will be consulted, how and when. This document is the consultation plan for stage four of the Aylesbury AAP, namely the submission stage.

At this stage, in accordance with the Town and Country Planning (Local Development) (England) (Amendment) Regulations 2008, the proposed submission documents will be made available for a six-week period of consultation on the issues of soundness prior to the submission of the documents to the Secretary of State.

The following table outlines all of the consultation actions that will be undertaken at the submission stage of the Aylesbury AAP in more detail.

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AYLESBURY ESTATE AAP: SUBMISSION DRAFT CONSULTATION PLAN

Consultee Date Method of consultation

Walworth October 2008 (tbc) Action: Attend meeting with the Walworth Community Council to consult on the proposed Community submission AAP. Council Objective: To ensure that the proposed submission AAP is considered sound by the Walworth Community Council, who will then be able to act as ambassadors for the project.

Steering Group October 2008 (tbc) Action: Attend Steering Group Meeting to consult on the proposed submission AAP.

Objective: To ensure that the proposed submission AAP is considered sound by the Steering Group, who will then be able to act as ambassadors for the project.

Programme Ongoing Action: Ongoing monthly meetings with the Programme Delivery Team. Delivery Team Objective: To ensure that the proposed submission documents are considered sound by the Programme Delivery Team, who will then be able to act as ambassadors for the project.

Statutory and Mid-November 2008 (tbc) Action: Place an advert in the local press to indicate the start of the formal consultation period public on the proposed submission AAP and supporting documents.

Objective: To comply with statutory requirements (regulation 27(e)), inform local residents and stakeholders about the proposed submission, and to make it easy for individuals to make representations on the soundness of the proposed submission documents.

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Mid-November 2008 (tbc) Action: Display the proposed submission documents on the council’s website. In accordance with regulation 27(b) the website must also have a statement of the representations procedure and a statement of the fact that the proposed submission documents are available for inspection and of the places and times at which they can be inspected.

Objective: To comply with statutory requirements, inform local residents and stakeholders about the proposed submission, and to make it easy for individuals to make representations on the soundness of the proposed submission documents.

Mid-November 2008 (tbc) Action: Mail out to statutory consultees, planning policy mailing lists for planning policy documents and affected properties. This mail out will use the consultation database that has been compiled by the Council over the course of the plan preparation process. In accordance with regulations 27(c) and 27(d) all consultees will be sent a statement of the representations procedure. In addition, specific consultation bodies should be provided with a copy of each of the proposed submission documents and all other consultees should be provided with a statement of the fact that the proposed submission documents are available for inspection and of the places and times at which they can be inspected.

Mid-November 2008 (tbc) Action: Display the proposed submission documents and a statement of the representations procedure in the council’s offices, libraries, the one-stop shops and neighbourhood housing offices. A list of these locations is shown in annex 1.

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Mid-November 2008 (tbc) Action: In accordance with regulation 29 request an opinion from the Government Office of London as to the general conformity of the proposed submission AAP with the London Plan.

Objective: To comply with statutory requirements.

Website, The last week in November 2008 Action: Aylesbury Regeneration Newsletter newsletters and (tbc) community Objective: To publicise the proposed submission and period to make representations on the magazine soundness of the proposed submission documents. deadlines The first week of the month, and ad Action: Website update hoc when relevant information is available Objective: To publicise the proposed submission and period to make representations on the soundness of the proposed submission documents.

The last week of each month Action: Southwark Life

Objective: To publicise the proposed submission and period to make representations on the soundness of the proposed submission documents. This will be important to ensure that those beyond the AAP boundary are also informed.

The second week in November Action: Southwark Aylesbury Community Magazine 2008 (tbc) Objective: To publicise the proposed submission and period to make representations on the soundness of the proposed submission documents.

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First week November and Action: Community notice board update December 2008 (tbc) Objective: To publicise the proposed submission and period to make representations on the soundness of the proposed submission documents. Second week of the month Action: Email newsletter to Southwark staff and organisations

Objective: To publicise the progress being made on the Aylesbury AAP to a wide audience.

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Next steps Following the consultation on the proposed submission documents all responses will be collated and together with the final submission documents a statement will be submitted setting out the number of representations made and a summary of the main issues raised in those representations2.

Guidance on the preparation of Development Plan Documents states that at the time the plan is published under regulation 27 it should be considered sound. It is therefore anticipated that there will be very few changes to the proposed submission documents following the six-week period of consultation on the soundness of the documents.

Following any minor alterations to the proposed submission documents the final submission documents will be submitted to the Secretary of State in accordance with regulation 30 of the Town and Country Planning (Local Document) (England) (Amendment) Regulations 2008.

At this point the final submission documents must be made publicly available in accordance with regulation 30(3). This includes making the documents available in the council’s offices, libraries, the one-stop shops and neighbourhood housing offices; publishing the documents on the council website; notifying all consultees previously invited to make representations that the AAP and supporting documents have been submitted to the Secretary of State; and publishing a local advertisement to notify a wider audience that the final submission documents are available to view.

2 In the event that representations raise fundamental issues of soundness, then best practice guidance must be followed. This could necessitate the plan to be withdrawn.

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[email protected]. It is also free to download at Southwark Council | Your Services | Planning & Building Control | Planning Policy. 9 APPENDIX 5: BREAKDOWN OF CONSULTEES

Type of organisation Numbers of consultees Businesses 493 Community and voluntary groups 896 Residents 234 Tenants and residents associations 141 Health related organisations 23 Statutory 37 Government and local authority 10 Libraries 18 Members 62 Schools 68 Council offices 14 Neighbourhood housing offices 10 Others 227 Total 2233

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10 APPENDIX 6: SUMMARY OF CONSULTATION EVENTS

Consultation Event Date of Details of Event Outcome SCI Requirement Regulations Event Requirement Mailouts to 02nd October Objective: To ensure that key stakeholders were Received responses which are   th statutory and and 30 involved at each stage of the AAP process presented in section 3 below. general consultees October 2007 These have been taken into on the Council’s (Issues and Action: Letter sent out inviting consultees to make account in preparing the Options report) comments on the Issues and Options and Preferred submission draft. database Options and Revised Preferred Options reports. 11th March and 14th April 2008 Description: Copies of these letters are presented in (Preferred Appendix 8. Options report)

21st November 2008 (Revised Preferred Options report)

6th March 2009 (Publication AAP) Advertisement in 5th October Objective: To ensure a wide audience was made Raised awareness of the -  Local Newspapers 2007 (Issues aware of the AAP consultation and how to get consultation and advised how and Options involved. people could participate. report) Action: The publication of the Issues and Options 17th April 2008 report, the Preferred Options report and the Revised (Preferred Preferred Options Report, was advertised in a local Options report) newspaper at the start of a 6 week consultation period. 27th November 2008 (Revised Description: Copies of these advertisements are Preferred presented in Appendix 9. Options report)

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Consultation Event Date of Details of Event Outcome SCI Requirement Regulations Event Requirement

5th March 2009 (Publication AAP) Council Website, September Objective: To ensure documents were accessible to Raised awareness of the   libraries, one stop 2007 (Issues everyone interested in being involved in the Aylesbury consultation and advised how shops and council and Options AAP. people could participate. offices report) Action: Relevant documents were made available March 2008 available on the Council’s website, at libraries, council (Preferred offices and one stop shops in the borough. Options report) Description: The documents including the October 2008 questionnaire were available in a number of (Revised accessible locations. In addition an interactive Preferred questionnaire that users could fill in and submit on- Options report) line was available on the website. The documents were available on the council website for at least 12 March 2009 weeks. Details of where documents were available (Publication are presented in Appendix 10. AAP) Information Station From 1st July Objective: To ensure that information about the Raised public awareness and - - 2007 – 22 Aylesbury AAP was widely available at convenient encouraged participation in the November times and in a convenient location to the wider public. AAP. 2007 Action: An ‘Information Station’ was established at Thurlow Lodge.

Description: The information station provided information on the progress of the AAP and each of the reports: issues and options, preferred options and revised preferred options.

Regular on-site 1st November Objective: To ensure that information about the Presented people the - - surgeries 2007 Aylesbury AAP was widely available at convenient opportunity to talk on-to-one times and in a convenient location to the wider public. about the AAP and express their

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Consultation Event Date of Details of Event Outcome SCI Requirement Regulations Event Requirement 22nd November views and queries with a 2007 Action: Regular drop-in on-site surgeries were set up member of staff. Raised public for the Aylesbury community, as well as the wider awareness and encouraged 6th December public, in Thurlow Lodge. participation in the AAP. 2007 Description: The surgeries were staffed by 28th February Southwark Council, Southwark Council’s Rehousing 2008 Team, Aylesbury NDC, masterplanners Urban Initiatives. It provided people the chance to meet on a 27th March one-to-one basis with staff involved in the AAP to 2008 answer any questions and discuss the AAP.

Show Homes 9th – 28th July Objective: To engage the wider public in the A total of 940 people attended - - Exhibition 2007, regeneration of the Aylesbury area and the AAP the exhibition and 732 people Aylesbury preparation process. To show the community how completed a questionnaire about Youth Centre future homes might look in terms of layout and space the area. The responses helped standards and present an initial phasing plan. identify the issues in the Issues and Options report. Action: Invitations were sent to key stakeholders and the event was advertised by press adverts and posters, and web site notice. Event took place at Aylesbury Youth Centre.

Description: The exhibition had a mock up of the flats being proposed in Phase 1a of the redevelopment of the Aylesbury Estate (south-west corner) to demonstrate the size of new homes when the area is regenerated. The exhibition included boards explaining the AAP including information about consultation on the Issues and Options report and early phasing plans for the AAP.

A questionnaire seeking to identify issues relating to AAP was available at the exhibition and people were encouraged to complete it. This included questions relating to housing, improved access and transport,

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Consultation Event Date of Details of Event Outcome SCI Requirement Regulations Event Requirement great streets, squares and parks and better social and community facilities. The questionnaire was mainly designed to gain qualitative responses. These were used in developing the Issues and Options report. Staffed Stall at 21st July 2007 Objective: To engage the wider public in the Raised public awareness and - - Walworth Festival regeneration of the Aylesbury area and the AAP encouraged participation in the preparation process. AAP.

Action: Staffed AAP stall at Walworth Festival in St. This happened in conjunction Peter’s Church Yard. Stall comprised exhibition with the show homes exhibition boards about the AAP. and the same questionnaire was used to record peoples Description: The purpose of this event was to inform responses to issues in the local people about the AAP, to gain initial feedback Aylesbury area. In total 59 about what people liked and disliked about the area questionnaires were completed. and what they wanted to see changed, and to The response helped identify the encourage further participation at the later stages of issues in the Issues and Options the plan preparation process. The event provided a report useful opportunity to introduce the purpose and scope of the AAP to people who live and work locally, and who may not have been engaged in the project so far.

Building Futures 18th – 20th Objective: To encourage feedback on the options The exhibition was attended by - - Exhibition October 2007 presented in the ssues and options report and 274 people and 199 encourage further engagement throughout the AAP questionnaires were completed preparation process. and analysed. The responses were used in developing the Action: Invitations were sent to residents and other preferred options. stakeholders and the event was advertised by press adverts and posters, and web site notice. Event took place at Thurlow Lodge Community Hall.

Description: The exhibition was staffed by the council, Urban Initiatives, members of the

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Consultation Event Date of Details of Event Outcome SCI Requirement Regulations Event Requirement Neighbourhood Team and the Aylesbury NDC. There were four elements to the event, including: . The exhibition, which comprised a series of display panels explaining a number of key themes from the Issues and Options report; . Special viewings for local interest and community groups, including translation services where necessary; . A Family Funday with children’s entertainment, music and food; and . An ‘on-site surgery’ which provided a second chance to view the exhibition on 1st November 2007. The event was well publicised, with advertisements in the Aylesbury Regeneration News, the Aylesbury Area Action Plan Newsletter and the Aylesbury Regeneration website, as well as two advertisements in South London Press and one in Southwark News. In addition 40 posters were placed around the estate and 4,000 flyers were distributed to every home on the estate and to key locations in the area, such as libraries, community centres, shops and on car bonnets. The Aylesbury 19th – 26th Objective: To encourage feedback on the preferred The exhibition was viewed by - - Future Roadshow April 2008 options presented and encourage further engagement 445 people and 305 throughout the remainder of the AAP preparation questionnaires were completed process. The event also aimed to engage with and analysed. The responses identified hard-to-reach groups. were used to develop the finalised masterplan for the Action: Sent out invitations to speakers, press redevelopment of the estate. adverts and posters, and a web site notice.

Description: A one week public exhibition in the style of a roadshow travelled to eight key venues and relevant public spaces located within the AAP boundary. The exhibition was staffed by Southwark

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Consultation Event Date of Details of Event Outcome SCI Requirement Regulations Event Requirement Council, Urban Initiatives, Quatro (consultation experts), local residents (members of the Aylesbury Neighbourhood Team), Southwark housing officers, and the Aylesbury New Deal for Communities (ANDC). The Roadshow essentially contained five major elements: . A Young People’s Day prioritising youth involvement (those under 16 and young people aged between 16-24 years) . A Family Fun Day engaging Aylesbury residents and their families . Several mobile exhibitions taking the plans to the people of the Aylesbury Estate and the wider AAP area . Special viewings for community groups and ethnic minorities . Special viewings for local schools A range of initiatives were carried out to promote attendance from diverse communities and all age groups in the Aylesbury area, the 2,758 households on the Estate and over 7,000 habitants in the wider AAP area. In particular, in response to concerns over the lack of participation by young people in previous consultation, ‘Special Viewings’ of the Roadshow were provided for key community groups and underrepresented groups.

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Consultation Event Date of Details of Event Outcome SCI Requirement Regulations Event Requirement Revised Preferred 30th October – Objective: To ensure that information about the The exhibition raised - - st Options 1 November Aylesbury AAP was widely available at convenient awareness of the revised Consultation 2008 times and in a convenient location to the wider public. preferred options report and invited wider public to submit Action: Consultation events at BACC 84 Hall, All representations. 54 people Saints Hall Surrey Square and Portakabins, inviting TRAS, BME Groups and estate residents. visited the exhibition over the three days, 46 of whom filled Description: The events included boards exhibited at in questionnaires and 32 the previous event as well as details of the revised gave comments. scheme. There was a full range of council staff, Aylesbury New Deal for Communities and strategic stakeholders present to answer questions. A questionnaire was provided for people to express their views on the revised scheme. Aylesbury Vision 6th and 7th Objective: Publically display the final draft of the 133 people recorded their - - Exhibition March 2009 Aylesbury AAP and gauge residents’ views before attendance over the two days of its submission to the Secretary of the State for its the Aylesbury Vision event, of examination and approval. whom 100 filled in questionnaires and 83 made Action: The public exhibition was held at written comments. Thurlow Lodge Community Hall between 12- 7pm on 6th March 2009 and 12-5pm on 7th The ‘Aylesbury Vision’ exhibition March 2009. A family fun day was organised for clearly showed local support for Saturday 7th, involving a range of activities to the Aylesbury Area Action Plan. encourage participation from all local residents. 82% of questionnaire respondents supported the visio n for the Aylesbury and the Description: The exhibition included boards as well as details of the final scheme. Display panels ,overwhelming majority of a model of the proposals for the regenerated AAP showed excitement and area and several A0-sized artists’ impressions wereenthus iasm exhibited at the event to provide information and towards the regeneration help visualize the streetscape of the new area. A scheme and vision exhibition. short film the ‘Aylesbury Vision’ showing an animated overview of the AAP plans was available on individual screens. A questionnaire with an attached ethnic monitoring form was used to recor d

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Consultation Event Date of Details of Event Outcome SCI Requirement Regulations Event Requirement participants’ views of the plans There was a full range of council staff, Aylesbury New Deal for Communities and strategic stakeholders present to answer questions. Website, Published Objective: To raise awareness of the Raised awareness of the  - newsletters and quarterly regeneration of the estate and provide tenants AAP, updated on progress community commencing and leaseholders with information about the and encouraged more people magazine Sept 2005. redevelopment and housing options. The to get involved. deadlines Most recent newsletters are also used to publicise the edition is Dec progress being made on the Aylesbury AAP to a 2008. wide audience and to explain how individuals/groups can get involved.

Action: Publish Aylesbury Regeneration Newsletter and distribute to every household on the estate.

Description: The newsletters can be downloaded at: http://www.aylesburyregeneration.org.uk/home/n ewsletters/ The first week Objective: To publicise the progress being Raised awareness of the  - of the month, made on the Aylesbury AAP to a wide audience AAP, updated on progress and ad hoc and to explain how individuals/groups can get and encouraged more people when relevant involved. to get involved. information is available Action: Website update

Description: The regeneration of the Aylesbury estate has a dedicated website: http://www.aylesburyregeneration.org.uk/home/n ewsletters/

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Consultation Event Date of Details of Event Outcome SCI Requirement Regulations Event Requirement Updated Objective: To publicise the progress being Raised awareness of the - - regularly made on the Aylesbury AAP to a wide audience AAP, updated on progress and to explain how individuals/groups can get and encouraged more people involved. to get involved.

Action: Updating community notice boards within Aylesbury Estate

Description: Placing information on community notice boards on the progress of the AAP and details of consultation events Other stakeholder Regular Objective: To ensure that the emerging AAP is Involved key stakeholders in - - meetings Ward supported by local councillors, who would then the process and encouraged Councillor be able to act as ambassadors for the project. effective participation in To allow for any challenges to be identified and developing the AAP. addressed at an early stage.

Action: Meeting with local councillors.

Description: Regular meetings have been Walworth 9th May 2007 Objective: To present the Consultation Strategy Made key stakeholders  - Community and ensure that the strategy was supported by aware of the consultation Council Meetings the Walworth Community Council. strategy.

Action: Attend meeting with local councillors and other attendees.

Description: The session consisted of a fifteen minute presentation that was followed by work groups allowing people to comment on how to involve the wider public.

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Consultation Event Date of Details of Event Outcome SCI Requirement Regulations Event Requirement 4th July 2007 Objective: To ensure that the emerging AAP Updated key stakeholders on  - (Issues and was supported by the Walworth Community the progress being made and Options) Council. This would also allow for any allowed effective participation challenges to be identified and addressed at an at an early stage of plan 3rd October early stage. making. 2007 (Issues and Options) Action: Attended meeting with local councillors and members of the public. 7th November 2007 (Issues Description: Presentations were made to and Options) community council, followed by questions from the public. All documents and questionnaires 13th February were made available. 2008 (Preferred Options)

1st October 2008 (Revised Preferred Options)

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Consultation Event Date of Details of Event Outcome SCI Requirement Regulations Event Requirement Aylesbury Steering 2nd May, 17th Objective: To ensure that these groups were Involved key stakeholders  (attending - Group Meetings May, 13th involved at each stage of the preparation of the and built consensus on meetings of local and meetings of June, 21st AAP and allow for any challenges to be specific issues in the AAP. community the re-housing June, 27th identified and addressed as early as possible. groups/interest sub-group June, 4th July groups) 2007 (Issues Action: Present issues to these groups. and Options) Description: At each meeting there was a 15th discussion about the themes presented. Those November themes of most interest including density, 2007, 20th phasing, rehousing, housing standards and December bedroom mix. 2007, 24th January 2008 (Preferred Options)

16th October 2008 (Revised Preferred Options)

12th January 2009, 19th February 2009, 19th March 2009 Publication AAP)

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Consultation Event Date of Details of Event Outcome SCI Requirement Regulations Event Requirement Neighbourhood 11th April Objective: To launch the neighbourhood team Built consensus around the - - Team 2007 – to champion and develop the Aylesbury AAP purpose of the team and Neighbourhoo and to discuss household profile enabled people to get to d Launch know one another, officers Action: Potential members of the from the council and the Neighbourhood Team were identified and invited masterplanners, Urban to attend. Initiatives.

Description: The first event involved introductions and a presentation and discussion on the future role of the team. It included a presentation from a representative from the Neighbourhood Team in Bridlington, Yorkshire, who was able to talk about their experience. 12th May 2007 Objective: The aim of session was to gain This event was critical in - - – Making feedback from the community on issues that will developing the Issues and Successful be addressed in the AAP Options report. The Game Places helped initiate lively Action: Presented to the neighbourhood team discussion and provided the four quality drivers for making successful residents with the opportunity places: improved access; better social and to understand the key issues community infrastructure; environmental quality; to be addressed in the AAP and residential quality. The issue of density was and provide valuable then given further explanation. feedback through an improved understanding of The neighbourhood board game was played to the qualities of successful develop options to take forward in the Aylesbury places and the types of trade AAP offs between housing, open space and community Description: The main aim of session was to facilities that need to be gain feedback from the community on issues considered by decision that will be addressed in the AAP. The session makers.

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Consultation Event Date of Details of Event Outcome SCI Requirement Regulations Event Requirement began with a presentation explaining the key issues to be considered in the AAP. These The group provided valuable issues were then further illustrated through the feedback on issues including use of the Neighbourhood Game, which also accommodation, density, helped to initiate lively discussion and feedback. height, routes and access, The Game illustrated the trade offs between amenities, parks, factors of density, housing types, affordable employment and education. housing, open space and community facilities The plan constructed by the within the context of a game board based on the Neighbourhood Team in the Aylesbury AAP area. Neighbourhood game was developed by Urban Initiatives to become one of the options for the AAP Issues and Options.

21st May 2007 Objective: The Charter was intended to outline The drafting of the Charter - - Neighbourhoo the vision and aspirations of the Neighbourhood was an important aspect of d Charter Team for the Aylesbury area. This in turn the consultation process. The Workshop informed the preparation of the AAP and the Neighbourhood Charter sets emerging proposals for the area. out the Neighbourhood Team’s aspirations for the Action: Drafted the Charter with the regeneration of the Neighbourhood Charter Workgroup. Aylesbury. The vision developed in the Charter was Description: The third Neighbourhood Event embedded in the introduced the Neighbourhood Charter and development of the Issues involved reviewing and discussing the purpose and Options Reoport. of the Charter, how it builds on previous work and how the Charter is drawn up and by who.

The structure of the Charter was presented to

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Consultation Event Date of Details of Event Outcome SCI Requirement Regulations Event Requirement the Team, which was divided into four sections quality homes, improved access, great streets squares and parks and better social and community facilities). This was agreed by the Team. 14th June Objective: To receive feedback and comments At this event the - - 2007 – Issues on the Neighbourhood Charter. This session Neighbourhood Team were and Options enabled the members of the Neighbourhood given the opportunity to Workshop Team to be actively involved in the development submit their final comments and shaping of options for the Aylesbury area. on the Charter before they Feedback was also gained on the design signed up to it. All comments options developed and presented by Urban received were incorporated Initiatives. These comments were fed into the into the Charter. final issues and options report. The presentation of the draft Action: Presented the Draft Charter to the issues and options and Neighbourhood Team. pahsing plan provided the Neighbourhood Team with Description: The event was structured around an early opportunity to short presentations, each of which was followed comment on the emerging by the division of the team into workgroups to proposals. allow attendees to discuss the issues raised and give feedback. The first presentation looked at the draft Neighbourhood Charter and was followed by a discussion of the Charter sections by the workgroups. The second presentation looked at the AAP issues and options and was followed by an in depth look at two different density options. Finally the phasing plan was presented to the group and the workgroups were invited to comment on the issues discussed in the presentation.

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Consultation Event Date of Details of Event Outcome SCI Requirement Regulations Event Requirement 9th July 2007 – Objective: To highlight the work and role of the Highlighted the work of the  - Charter Launch Neighbourhood Team and publicise the AAP among neighbourhood team and (Workshops/focus residents, local politicians and local members of encouraged people to engage in groups) parliament. the AAP through their neighbourhood team Action: The launch event was advertised by press representative. adverts and posters, and web site notices. Local Encouraged active involvement politicians and MPs were also invited and the event of key stakeholders and took place at Aylesbury Youth Centre. promoted buy-in and a sense of ownership over the vision and Description: The Neighbourhood Charter Launch objectives outlined within the took place at the launch of the Show Homes Charter. Exhibition, this ensured the document was well publicised. A copy of the neighbourhood charter is presented in Appendix 11. July-August Objective: The visits equipped members with shared Raised awareness of exemplar - - 2007 City reference points for discussion and provide exemplars development and the Visits of key design principles helping to ground the theory possibilities of developing the discussed during previous workshops in reality. This Aylesbury area. enabled the Neighbourhood Team members to engage more effectively in the preferred options stage of the AAP.

Action: City Visits - Dublin (Ballymun, Adamstown, Cherry Orchard and Dublin tram system) - Amsterdam (Borneo-Sporenburg, Java Island and Ijburg) - Glasgow (Crown Street Regeneration and Glasgow Homes for the Future) - Paris (Parc Bercy and Parc Citroen)

Description: Members of the Neighbourhood Team

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Consultation Event Date of Details of Event Outcome SCI Requirement Regulations Event Requirement attended four cities across Europe in order to understand how regeneration and new communities can be successfully developed. The cities chosen were: . Dublin: To look at good practice in medium density mixed tenure housing in practice and minimisation of common parts in built form (e.g. corridors, stairwells etc.); . Glasgow: To look at regeneration of socially rented housing estates with a mix of different architectural treatments; . Amsterdam: To see the rich mix of different housing schemes and types created on brownfield sites across the city; and . Paris: To see the quality of new parks and how they relate to new homes nearby. These trips were designed specifically for the issues faced by the regeneration of the Aylesbury Area i.e. Accommodating dense housing, need for high quality parks, trams and public transport routes etc. Two of the city visits also had accompanying booklets explaining the schemes in detail. A film of the city visits has also been made. 10th Objective: This session enabled the members Involved key stakeholders in - - December of the Neighbourhood Team to be actively developing the AAP which 2007 – involved in the development and shaping of the helped develop the Preferred Preferred preferred options for the Aylesbury area. Options report. Options Comments received at this session will feed into Workshop the Submission Draft of the AAP.

Action: Presented preferred options to the Neighbourhood Team

Description: This event gave the opportunity for the Neighbourhood Team to be actively involved

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Consultation Event Date of Details of Event Outcome SCI Requirement Regulations Event Requirement in the development and shaping of the preferred options. This was achieved through participation in interactive workgroups based on two themes. The first looked at streets, green spaces and community facilities and the second looked at density, building height, better homes and building typologies, with discussion facilitated by the use of an interactive 3D model. 1st November Objective: To ensure that information about the Involved key stakeholders in - - Aylesbury AAP is widely available at convenient times developing the AAP. 2008 and in a convenient location to the wider public.

Action: Send out special invitations to the Neighbourhood Team for the Revised Preferred Options consultation event.

Description: The event included boards exhibited at the previous event as well as details of the revised scheme. There was a full range of council staff to answer questions. A questionnaire was available for people to express their views on the revised scheme.

5th March Objective: This session enabled the members of the Neighbourhood Team to view the publically 2009 displayed the final draft of the Aylesbury AAP befo re Aylesbury its submission to the Secretary of the State for its examination and approval. Vision Launch

Action: The public exhibition was held at Thurlow Lodge Community Hall between 12- th th 7pm on 6 March 2009 and 12-5pm on 7 March 2009. A family fun day was organised for Saturday 7th, involving a range of activities to encourage participation from all local residents.

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Consultation Event Date of Details of Event Outcome SCI Requirement Regulations Event Requirement Description: The exhibition included boards as well as details of the final scheme. Display panels , a model of the proposals for the regenerated AAP area and several A0-sized artists’ impressions were exhibited at the event to provide information and help visualize the streetscape of the new area. A short film the ‘Aylesbury Vision’ showing an animated overview of the AAP plans was available on individual screens. A questionnaire with an attached ethnic monitoring form was used to recor d participants’ views of the plans There was a full range of council staff, Aylesbury New Deal for Communities and strategic stakeholders present to answer questions. Other Community 11th – 26th Objective: To engage key community groups Effectively engaged key - - Groups July 2007, and under represented groups in the stakeholders an under Aylesbury regeneration of the Aylesbury area and represented groups in the Youth Centre encourage further engagement throughout the AAP process. AAP preparation process.

Action: ‘Special Viewing’ of the Show Home Exhibition offered to key community groups as well as under represented groups (8 ‘Special Viewings’). 15th – 18th Objective: To engage key community groups Effectively engaged key - - October and under represented groups in the stakeholders and under 2007, regeneration of the Aylesbury area and represented groups in the Thurlow encourage feedback on the options presented. AAP process. Lodge Community Action: ‘Special Viewing’ of the Issues and Hall Options Exhibition offered to key community groups as well as under represented groups (6 ‘Special Viewings’).

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Consultation Event Date of Details of Event Outcome SCI Requirement Regulations Event Requirement 18th Objective: Specifically target the residents of The option of building on  (attending - December Surrey Square to gain feedback on the two Surrey Square was strongly meetings of local 2007 Surrey Square options. opposed by the residents at community Surrey this meeting. groups/interest Square TRA Action: Present the two Surrey Square options groups) to the Surrey Square TRA

Description: The two options relating to Surrey Square were presented to the residents, followed by an open discussion. 7th February Objective: Specifically target the residents of Detailed ideas for the design  (attending - 2008 Surrey Square to gain feedback on the preferred of the park were discussed, meetings of local Surrey option for Surrey Square, discuss detailed as well as possible funding community Square TRA design ideas for the park and greenfinger and mechanisms groups/interest discuss future consultation. groups)

Action: Present the preferred option for Surrey Square to the TRA

Description: The purpose of the second meeting, held on the 7 February 2008, was to present the preferred option relating to Surrey Square, to discuss more detailed design ideas for the park and greenfinger and to inform the residents of any future consultation. 19th – 26th Objective: To engage key community groups Effectively engaged key - - April 2008 and under represented groups in the stakeholders and under regeneration of the Aylesbury area and represented groups in the encourage feedback on the preferred options AAP process. presented.

Action: ‘Special Viewing’ of the Preferred

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Consultation Event Date of Details of Event Outcome SCI Requirement Regulations Event Requirement Options Exhibition offered to key community groups as well as under represented groups.

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