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Butler Community College Approved by Board of Trustee’s 8/10/99 Revised 4/01; 8/02, 6/03, 6/04, 7/05, 07/06, 07/07, 07/08, 7/09, 7/10, 12/10, 7/12, 11/12, 7/13, 7/14, 2/17 Last revision date: 03/18 1 About Butler Community College Butler has embarked on a journey, which places Learning at the heart of our institution. This is the journey of the Learning College, an institution driven by quality and dedicated to engaging its students in learning experiences which expand their minds and spirit. We are driven by the desire to bring out the best in our students. Established in 1927 in El Dorado, Kansas, Butler now stands as the second largest community college in Kansas, serving more than 13,000 credit students a year through its numerous community-based sites located within a state designated five-county service area, of Butler, Chase, Greenwood, Marion and Morris counties. Building on our rich history of student-centered and teaching-centered values, at any given moment our students are learning at more than six (6) campus locations and approximately 20 additional on-site locations, as well as around the globe online. In addition, Butler works collaboratively with area private and public universities to enhance learning opportunities for South Central Kansas. Offering one- and two-year degree options, Butler is a comprehensive college with solid transfer programs, life enrichment and noncredit programs, vocational-technical programs, as well as quality corporate services and training. We are a Learning College. Learning is at the heart of what we do. 2 Dear Butler Employees, With the completion of 3 years at Butler and the beginning of the 2016-2017 academic year, I’m so grateful to work alongside all of you who are so dedicated to our students and their success. Our timeless institutional values of Quality, Integrity, Caring, and Service are embedded in our daily work and set the stage for the college mission and vision which are more vital and vibrant than ever before. Butler’s commitment to excellence and student success begins with all of us. While we’re in the midst of significant transformations in higher education, let’s remain deeply focused on student success, creating strong partnerships to serve of local and regional communities, investing in our employees’ success, and advancing our institutional effectiveness and continuous improvement. This handbook is designed to provide clear understanding and support of current policies and procedures which in turn allows us to better fulfill our responsibilities. It is a constantly evolving document but one intended to identify the framework for College organizational and administrative functions as well as Board and personnel policies. The handbook should help support a positive working environment, empower you as employees to excel, and validate the importance of your daily work and each of you as individuals. Because we have the ability to impact our students’ lives each day and often in ways we don’t even realize, I make a personal commitment each day to offer my very best to our students and to each of you. I am dedicated to offering you the flexibility and assistance to create innovative and unique learning environments, to supporting your individual strengths and abilities to fulfill our mission, and to expanding our capacity in strategic ways as we serve our students and communities. We are all “difference makers” for our students. Whether it’s in class, in our offices, through student organizations, visiting with them on campus, or at college events, we are all part of a team that helps guide them and helps ensure their success. We promise our students that we place learning and their success at the heart of everything we do and that when they choose us, we choose them. When they succeed, so do we. Let’s all help them understand that their “tomorrow” is closer than they think, that their dreams and tomorrows not only start with us, but continue with us. Let’s make sure, as the Butler Family, that we are the ones who help our students “Take Tomorrow!” Kim Krull, President 3 INTRODUCTION This handbook is prepared and distributed to employees for informational purposes. This document is not a contract and should not be construed as such. Knowledge of the organizational and administrative functions of the college and a clear understanding of the Board policies and personnel policies in force are highly desirable for cooperation and staff morale. Technology is integral to the operation of the College. As such, the Information Security Policy Manual is included in this Employee Handbook by reference. Employees are required to read, understand and comply with the Information Security Policy Manual as an employee of Butler Community College. The policies of Butler Community College, as adopted by the Board of Trustees, supersede anything contained in this handbook. Changes in policy are automatically implemented as part of the handbook. The College, at all times, reserves the right to change, delete from, alter, amend or waive the provisions contained in the handbook. Suggestions for changes, additions, and deletions should be made in writing to the President or Vice-Presidents. Process for Revision of Policies and Procedures All policy and procedure statements will be in writing and accessible to all college personnel, either in the employee handbook or the negotiated agreement for our Professional employees. Any new proposed policies will be circulated college-wide and, unless circumstances preclude it, a comment period will be provided to all employees. All matters that require a policy or procedure decision will be communicated in writing with a "policy announcement", "new policy" or "change in policy" notice to all college personnel. 4 TABLE OF CONTENTS I. Introduction A. About Butler Community College ....................................................... 2 B. Letter to Employees from the President ............................................. 3 C. Handbook Introduction ....................................................................... 4 D. Process for Revision of Policies & Procedures .................................. 4 E. Butler Mission .................................................................................... 10 F. “Voices with Vision” ............................................................................ 10 a. Introduction ............................................................................ 10 b. Our Vision .............................................................................. 10 c. Strategic Priorities .................................................................. 10 G. Butler Learning College Principles ..................................................... 12 H. Timeless Institutional Values .............................................................. 13 I. Butler Learning PACT ......................................................................... 13 II. General Information A. Maps of College Sites a. Butler Community College Sites .............................................. 15 b. El Dorado ................................................................................. 16 c. Butler Campus ......................................................................... 17 d. Andover ................................................................................... 18 e. Rose Hill/McConnell ................................................................ 19 f. Marion/Council Grove .............................................................. 20 B. Quick Reference - Facilities a. Butler of El Dorado .................................................................. 21 b. Butler of Andover ..................................................................... 25 c. Butler of McConnell ................................................................. 26 d. Butler of McConnell – Off Site ................................................. 26 e. Butler of Rose Hill .................................................................... 26 f. Butler of Marion ....................................................................... 26 g. Butler of Council Grove ............................................................ 26 h. Center for Hospitality Management ......................................... 26 i. Fire Station .............................................................................. 26 C. BOE Quick Reference - Where to find it/Where to get it ..................... 27 III. Section 1 - Board of Trustees A. Learning College Principles ................................................................ 31 B. Duties and Responsibilities ................................................................. 33 C. By-laws ................................................................................................ 35 D. Board Officers ..................................................................................... 37 E. Community Relations .......................................................................... 38 F. Professional Meetings ......................................................................... 38 G. Identification & Access to Public Records ........................................... 39 H. Banking & Investing Policies ............................................................... 41 I. E-Mail/Electronic Communications Guidelines ................................... 42 J. Harassment and Violence Policy ........................................................ 43 K. Code of Ethics - Board of Trustees