January 21, 2015 PRAC Agenda Packet
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AGENDA PARKS AND RECREATION COMMISSION MILLER ACTIVITY COMPLEX (MAC) WEDNESDAY, JANUARY 21, 2015 NOTE: THIS MEETING IS OPEN TO THE PUBLIC. THREE OR MORE COUNCIL MEMBERS MAY ALSO ATTEND THIS MEETING, DURING WHICH THE ITEMS LISTED HEREIN WILL BE DISCUSSED. TIMES SHOWN ARE APPROXIMATE AND MAY BE ADJUSTED DUE TO CHANGES TO THE AGENDA. 5:00 P.M. I. CALL TO ORDER ADDITIONS/DELETIONS/MODIFICATIONS TO THE AGENDA 5:05 P.M. II. PUBLIC COMMENT DURING THIS TIME, MEMBERS OF THE PUBLIC ARE INVITED TO ADDRESS THE COMMISSION AND STAFF ON ITEMS THAT ARE NOT ON THE AGENDA. COMMENTS SHOULD BE LIMITED TO NO MORE THAN FOUR (4) MINUTES. 5:10 P.M. III. MINUTES OF THE REGULAR MEETING REVIEW/APPROVAL OF THE DECEMBER 17, 2014 MEETING MINUTES 5:15 P.M. IV. PROPOSED 2015 COMMISSION CALENDAR – JOINT MEETING WITH DOUGLAS COUNTY PARKS ADVISORY BOARD, SEPT. 14, 2015 PRESENTED BY JENNIFER MARTIN, BUSINESS SUPPORT SUPERVISOR 5:20 P.M. V. MILLER ACTIVITY COMPLEX (MAC) OPERATIONAL UPDATE PRESENTED BY EILEEN MATHESON, RECREATION MANAGER 5:30 P.M. VI. UPDATE ON PHILIP S. MILLER PARK PHASE TWO PRESENTED BY JEFF SMULLEN, PARK PLANNING AND CONSTRUCTION MANAGER 6:15 P.M. VII. UPDATE FROM TAG REPRESENTATIVE GABRIEL QUINTANA 6:20 P.M. VIII. PARKS AND RECREATION DIRECTOR COMMENTS ROB HANNA, DIRECTOR 6:25 P.M. IX. COMMISSION COMMENTS 6:30 P.M. X. ADJOURNMENT NEXT MEETING: WEDNESDAY, FEBRUARY 18, 2015 MILLER ACTIVITY COMPLEX (MAC) 1375 W. PLUM CREEK PARKWAY CASTLE ROCK, CO 80104 MEETING STARTS AT 5:00 P.M. MINUTES OF THE REGULAR MEETING Castle Rock Parks And Recreation Commission December 17, 2014 CALL TO ORDER: The meeting of the Parks and Recreation Commission was held on December 17, 2014 at Red Hawk Ridge Golf Course, Castle Rock, CO. Tim Miller called the meeting to order at approximately 5:00 p.m. COMMISSION MEMBERS: Tim Miller (Chair) Kevin Cochran (absent) Aaron Nagel (Vice Chair) Rebecca Erickson Christi Hilgenkamp (absent) Michael Brumbaugh Gabriel Quintana (absent) COUNCIL LIAISONS: Mark Heath Jennifer Green STAFF MEMBERS: Rob Hanna Jennifer Martin Jeff Brauer Eileen Matheson Jeff Smullen Curt Williams (absent) I. ADDITIONS/DELETIONS/MODIFICATIONS TO THE AGENDA II. PUBLIC COMMENT None. III. MINUTES OF THE REGULAR MEETING (REVIEW / APPROVAL) ACTION: Approve the minutes from the November 19, 2014 joint meeting with Douglas County Parks, Trails and Building Grounds Board as transcribed. MOTION: Aaron Nagel SECOND: Michael Brumbaugh Motion passes 4-0 Motion passes 6-0 IV. COMMENTS FROM THE DIRECTOR Presented by Rob Hanna, Director of Parks and Recreation The next Parks and Recreation Commission meeting will be held on Wed., Jan. 7 instead of Wed., Jan 21 beginning at 5 p.m. ay the MAC. The meeting date has - 1 - MINUTES OF THE REGULAR MEETING Castle Rock Parks And Recreation Commission December 17, 2014 been moved to accommodate the timing of a recommendation from staff to be presented to the Commission on the Philip S. Miller Park Phase 2 bid process prior to being presented to Town Council on January 27, 2015. V. COMMISSION COMMENTS None. VI. ADJOURNMENT - 2 - Meeting Date: Wednesday, January 21, 2015 AGENDA MEMORANDUM To: Parks and Recreation Commission Members and Staff From: Jennifer Martin, Business Support Supervisor Thru: Rob C. Hanna, Director of Parks and Recreation Jeff Brauer, Assistant Director Title: Proposed 2015 Commission Calendar - Joint Meeting with Douglas County Parks Advisory Board on Monday, September 14, 2015 and cancel the September 16, 2015 meeting Executive Summary Douglas County Parks Advisory Board has requested the presence of the Town of Castle Rock Parks and Recreation Commission and staff to join them for a joint meeting on Monday, September 14, 2015 (Highland Heritage Regional Park – 9651 S. Quebec Street, Littleton, CO 80130; subject to change). The County will provide dinner at 5:00 p.m. and the meeting will begin at 5:30 p.m. The purpose of the meeting is to discuss projects that both The Town of Castle Rock and Douglas County are working on. Parks and Recreation Commission will have the option of canceling the September 16, 2015 meeting in lieu of the September 14 joint meeting or have the option to have both meetings in September. Proposed Motion I move to approve the Joint Meeting with Douglas County Parks Advisory Board on Monday, September 14, 2015 and to cancel the regularly scheduled Parks and Recreation Commission on Wednesday, September 16, 2015. Or I move to approve the Joint Meeting with Douglas County Parks Advisory Board on Monday, September 14, 2015 and to confirm the regularly scheduled Parks and Recreation Commission meeting on Wednesday, September 16, 2015. Meeting Date: January 21, 2015 MEMORANDUM To: Parks and Recreation Commission Members and Staff From: Rob Hanna, Director of Parks and Recreation Eileen Matheson, Recreation Manager Title: Miller Activity Complex (MAC) Operational Update Executive Summary The purpose of this agenda memo is to provide Commission l with an update and analysis for the Miller Activity Complex (MAC) from its opening date on October 26, 2014 through December 31, 2014. While it has only been a little over two months the MAC has been open, it is still important to evaluate operational efficiencies to help with future decisions and outcomes. In an attempt to provide high quality programming and amenities to the community, staff recognizes the importance of reviewing and analyzing data from the first few months of operation in regards to such areas as revenue, attendance, usage patterns, expenses, partnerships, and programming. In addition, challenges that have been encountered and future options have been addressed as well. The MAC has been extremely successful with 18,963 daily admission visits in just over two months. The majority of the users have been youth; not only enjoying the amenities such as the trampoline and climbing sturcture but also participating in programs. Although there has been many visitors at the MAC, this has not negatively impacted the admissions to the Recreation Center to date. In fact, when comparing the same timeframe of attendace at the Recreation Center from 2013 and 2014, the total number of visits increased in 2014 even with the opening of the MAC. The revenue thus far has exceeded expectations with the total revenue for all admissions, programs and rentals being $281,113. The trampoline and play structure have been the most popular amenity and the fields are utilized most of the day, especially on nights and weekends. Other extremely popular programs include birthday parties and fitness classes. In analyzing the operational effeciencies, some challenges have emerged such as staffing, equipment maintenance and pricing structures, which is being closely monitored and addressed when needed. Overall, staff is encouraged with the postive feedback it has received on the operation of the MAC and the success that has been apparent thus far. Discussion Overall, from an operational standpoint and based on the feedback received from the community, the success of the MAC has been evident. While staff recognizes that the data is only based on a few months of being in operation and understands that there is always a “newness factor” to any new facility, it is encouraging to see the high revenue and attendance numbers, partnerships formed, etc., and to hear the positive comments. Attendance Staff analyzed attendance numbers in regards to total number of visits for the MAC from its opening date on October 26 through December 31. In addtion, attendance numbers for the Recreation Center were also compared for the same time period in 2013 and 2014 to determine what the impact of the opening of the MAC had on the Recreation Center. October 26 - December 31, 2014 MAC Attendance Breakdown Senior 2% 245 Adult 36% 6,909 Youth 62% 11,809 Total Attendance 18,963 2014 Recreation Center 2013 Recreation Center Attendance Breakdown Attendance Breakdown Youth Youth Senior 5,515 Senior 6,129 11,740 12% 9,827 14% 27% 23% Adult Adult 27,041 Total 27,201 Total 63% Attendance 61% Attendance 44,456 42,997 The comparison of the MAC attendance versus the Recreation Center in 2013 and 2014 and breakdown of percentages indicates that the highest usage for the MAC is with youth (62%) and for the Recreation Center; it is adults (61%) and seniors (27%). One of the main reasons for this is due to the fact that the majority of amenities within the MAC are geared toward youth (i.e. trampolines, play structure, turf fields). The numbers also indicate that the overall attendance at the Recreation Center was not negatively impacted by the opening of the MAC. In fact, the total attendance of daily admission in 2014 of the Recreation Center was 44,456 visits, which is an increase compared to the 2013 daily admission with 42,997 visits. The increase was seen in senior and adult visits as they went up slightly while the youth was only down 1%. This can be attributed to the fact that many individuals still utilize the Recreation Center for amenities not included in the MAC, such as, the fitness equipment and studio, gymnasium, racquetball courts, hot tub and steam room. In addition, the majority of our Silver Sneakers classes are still held at the Recreation Center. In reviewing attendance, staff also looked at usage patterns for the MAC. The highest usage times for the facility are between 4:00 p.m. to 7:00 p.m. on weekdays and between 10:00 a.m. and 8:00 p.m. on weekends. On the weekends, the elementary school age children attend earlier in the day, while the middle school children and teenagers begin showing up around 2:00 p.m.