Welcome to the 2017 American Royal World Series of Barbecue®
The World Series of Barbecue® is the largest barbecue competition in the world and we are thrilled to have you join us for the 38th competition hosted at the Kansas Speedway in Kansas City, Kansas. The World Series of Barbecue will bring together over 500 chefs, pitmasters and amateur teams to compete in Open Meats, Open Sides, Invitational and Kids Que Competitions. Additionally the World Series of Barbecue will host the Cowtown Family Fun Fest, Barbecue Hall of Fame activities, private parties and endless amount of entertainment over the four day festival event!
We want your time at the American Royal World Series of Barbecue® to be unforgettable! Our staff and volunteers stand ready to make your experience a memorable one.
Lynn Parman, President and CEO, American Royal Angie Stanland, 2017 Chairperson of the Board, American Royal Emily Park, Manager, World Series of Barbecue®, American Royal Eric Pew, Coordinator, World Series of Barbecue®, American Royal
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TABLE OF CONTENTS THE AMERICAN ROYAL ASSOCIATION ...... 6 STAFF INFORMATION ...... 6 American Royal Staff ...... 6 Ambassadors & Volunteers: ...... 7
OVERVIEW – RULES AND REGULATIONS ...... 8 COMPETITION RULES & REGULATIONS ...... 8 Authorized Agents...... 8 Failure to Submit ...... 8 Application Acceptance ...... 8 Teams/Space ...... 9 Meat Categories ...... 9 Sides/Dessert ...... 9 KCBS ...... 10 Rules for Food Preparation and Turn in ...... 10
EVENT INFORMATION ...... 12 Weather ...... 12 Cooks Schedule ...... 12 Invitational Meat Contest ...... 13 Sides & Dessert Contest ...... 14 Open Meat Contest ...... 15 NEW: Turkey Competition – updated V6 ...... 16 Awards Ceremonies – updated V6 ...... 16 Legends Program ...... 16 Royal Tour ...... 17
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International Village ...... 17 International Team Support ...... 17 Party of the Year ...... 17 Poker Tournament ...... 18 Traeger Grill ...... 19
TEAM INFORMATION ...... 19 Application Information ...... 19 Types of Teams: ...... 19 Teams Receivables ...... 20 Space Options: ...... 21 Items for Purchase: ...... 22 Important Dates: (updated V.6) ...... 24
TEAM AREA INSTRUCTIONS ...... 25 Space Assignments ...... 25 Space location ...... 26 Tents ...... 27 Water ...... 27 Electric ...... 27 Waste ...... 29 ALL TEAM MUST READ: IMPORTATANT NOTE: ...... 29 Straw and Clean up ...... 30 Pricing ...... 30 Tickets ...... 30 Vehicles/Parking – updated V6 ...... 31 Load-In/Load- Out ...... 33 Damage ...... 34
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Double Decker space ...... 34 Flooring ...... 35 Porta Rentals ...... 35 Gas, Lighting Grills & Generators ...... 35 Additional Rental needs ...... 35 Security & Admissions ...... 36 Prohibited Items & Actions ...... 36 Quiet Hours ...... 37 Team Responsibilities ...... 37 Signage/Marketing/etc...... 37 Shipping information ...... 37 Tickets to Team Space ...... 38 Thursday Night Event/Party Pass ...... 38 Contest within your space ...... 38 Cancellation ...... 38 Preferred Vendors:...... 38
STATE & LOCAL REGULATIONS ...... 39 Health and Safety ...... 39 Ordinances ...... 39 Food to public ...... 40 Alcohol ...... 40
INSURANCE & LIABILITY ...... 40 Liability ...... 40 Insurance ...... 40 Force Majeure ...... 41 Successor Interest ...... 41
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FOR YOUR CONVENIENCE ...... 41 Pre-purchase items ...... 41 Deliveries ...... 42 On Site Items ...... 42 Grocery Store ...... 42 Alcoholic Purchases...... 42
SCHEDULE/ADDITIONAL EVENTS ...... 42 Cowtown Family Fun Fest ...... 43 Kids Que ...... 44 Hall of Fame Celebration ...... 44
CHANGES AND AMENDMENTS ...... 46
THE AMERICAN ROYAL ASSOCIATION The American Royal Association, a not-for-profit 501(c)(3) organization that has been a Kansas City tradition since 1899, celebrates our region’s rich agricultural heritage through competition, education and entertainment. As a not-for-profit community volunteer based organization, the American Royal raises funds to fulfill its vision and mission through endowments, contributions, and sponsorship and event revenues. The funds collected at the World Series of Barbecue® contribute to our mission to support excellence in youth and education.
STAFF INFORMATION American Royal Staff Email is the preferred contact, however you may also call and ask for the appropriate extension. For questions on tickets or admissions, contact:
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General Inquiries: [email protected] Main American Royal Line: 816-221-9800 Fax: 816-221-8189
Event/Team Information: Emily Park Manager, World Series of Barbecue® [email protected] 816-569-4021
Eric Pew Coordinator, World Series of Barbecue® [email protected] 816-569-4033
Sponsorship Information: Greg Bergen [email protected]
Ambassadors & Volunteers:
The World Series of Barbecue® relies on its committed American Royal volunteers to help create a remarkable event for all teams. Volunteers will be notably dressed and will be able to provide useful information to teams.
Each team will have an “Ambassador” that serves as a direct line of contact between the team and all other operational entities of the event. If you have questions or concerns during your event days, please see your Ambassador who will assist with your needs.
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OVERVIEW – RULES AND REGULATIONS If a Contestant does not follow the Rules and Regulations set by the Royal, their contract may be terminated. In the event of a default by the Contestant, the Contestant shall forfeit all liquidated damages, the amount paid by him in connection with his application, regardless of whether or not the Royal enters into a further lease of the Contest Space involved.
COMPETITION RULES & REGULATIONS Authorized Agents All Contestants/Teams must have an appointed agent or Chief Cook with full authority to represent the Contestant/Team in its business with the Royal. The Chief Cook at the event must match the one that has signed up on the application. If there is a change in the chief cook after the time the application has been submitted, please contact the American Royal Barbecue team at [email protected]. Failure to Submit In order to have a space at the World Series of Barbecue® your team must turn in at least one meat to the Open Contest. There are no exceptions to this rule. Teams not submitting at least one meat entry to the Open Contest Judging will be denied participation in the American Royal World Series of Barbecue® contest the following year.
Application Acceptance All participants must apply via the application link on the website and pay for their space in full to be considered a contestant/team and given space assignments. All applications are subject to review and acceptance by the Royal. Decisions made by the Royal are final and not appealable.
Edits to the application will be taken online until August 1, 2017. Past that date, edits will need to be emailed to the barbecue team at [email protected]. Edits received after the date of August 1, 2017 will not be guaranteed, but the barbecue team will do all in its power to accommodate such requests.
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Teams/Space All groups (individual or corporate) that wish to have a space at the World Series of Barbecue® must apply online, pay in full for their space and turn in at least one meat to the Open Contest. All groups are considered teams.
It is the responsibility of the team to purchase a space that is equipped for the amount of guests in that space. Teams are not allowed to have guests in the walkways or drive ways of the layout and all guests must be within the confines of the space purchased. Failure to purchase the correct space for the guest size will result in events/parties being ended, guest being asked to leave, disqualification or additionally penalties.
If your group is interested in exposure beyond your space, please contact the barbecue team to discuss sponsorship opportunities. Meat Categories Competition will be held in the following categories for the Grand Championship:
1. Chicken 2. Pork Ribs 3. Pork (pork shoulder or Boston Butt) 4. Beef Brisket
The following categories in Open Meats are optional and will not count toward the Grand Championship scores: Sausage and Turkey
A Contestant may enter any number of categories of meat by designating those categories on the application.
Only one entry per team per category is allowed.
In order to be eligible for the award of overall Grand Champion of the American Royal World Series of Barbecue, a contestant must enter all four categories. (Sausage/Turkey contest in Open does not help team’s eligibility to Grand Champion)
Prizes are also awarded in individual categories as well.
Sides/Dessert Competition will be held in the following categories for Side Contest Grand Championship:
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3. Vegetable
The following category is optional and will not count toward the Grand Championship scores: Dessert
Only one entry per team per category is allowed.
All Side dish categories are optional. There is a $15 fee to enter each category except dessert, which is $25.
In order to be eligible for the award of overall Grand Champion of the Sides contest, a contestant must enter all categories except dessert. Prizes are also awarded in individual categories. The scores from the Side Contest will not affect any other contest at the World Series of Barbecue®.
KCBS The American Royal is sanctioned by KCBS (Kansas City Barbeque Society). Please read the rules and regulations set by KCBS.
All items must be turned in at or before the scheduled turn in time listed. There will be no exceptions to this rule. If food is turned in after the scheduled time, it will not be judged and will be removed from the competition. Rules for Food Preparation and Turn in All teams must read and thoroughly review the rules set forth by KCBS for the competition.
CLICK HERE for KCBS Rules and Regulations
Below is a brief overview of KCBS rules and regulations:
Meat Categories You must turn at least six (6) separate and identifiable portions. Your entry must fit into the Styrofoam container provided with the lid closed. The Styrofoam containers will be provided by the event. You may not bring your own containers. The label with your team number must be on the top of the container. Meat may not be seasoned off site. All entries must be cooked on site and within your team’s assigned space. No pre-cooked product will be allowed. Sausage may be ground off site. Garnish is optional; however, the lid must close on your container. Do not do anything to your entry that identifies that it came from your team. KCBS heat source requirements and meat preparation rules apply, www.kcbs.us
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Side Dish Contest The side dish categories are baked beans, potatoes and vegetables and must be prepared on site. No side dish will contain more than 7.5% meat or fish products. The combined total of scores from each category will determine the overall champion. All safe handling of food and sanitation regulations required by KCBS apply to the Side Dish Contest. Refer to rule #15 of the KCBS Rules and Regulations, www.kcbs.us. Each team may have only one entry per category. Six judges will judge your entry. You may turn in either six (6) separate portions or one large portion with enough for six judges. Your entry must fit into the Styrofoam container provided with the lid closed. The label with your team number must be on the top of the container. All entries must be prepared on site and within your team’s assigned space. You may use any heat source to cook your entry at any time after your team has checked in. Garnish is optional; however, the lid must close on your container. Do not do anything to your entry that identifies that it came from your team. The scores for the Side Dish Contest will not be included in your regular American Royal Barbecue Contest scores. This is a separate competition.
Dessert Contest The Dessert Contest will be held during the Sides competition. You do not have to turn in one of the sides (Potato, Baked Bean, and Vegetable) in order to compete in the Dessert Contest. You may turn in any type of dessert you wish to compete in this contest – there are no0 dessert categories. Desserts may be prepared off-premises but cannot be “store bought.” Only one entry per team is allowed, and enough dessert must be prepared for six (6) judges. You may turn in either six separate portions or one large portion. Garnish rules are waived. You are not required to present dessert in the Styrofoam container, but we are not responsible for returning trays, bowls, decorations, etc. You must affix the number from the Styrofoam container to a visible area of your entry. The scores for the Dessert Contest will not be included in your regular American Royal Barbecue Contest scores. This is a separate competition.
For any further information on contest rules and regulations – please visit and thoroughly review the rules and regulations of KCBS. 2017 KCBS Rules and Regulations
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EVENT INFORMATION Weather The World Series of Barbecue® will be held Rain, Shine or Snow. Cooks Schedule Thursday, August 31, 2017 10:00am – 2:00pm CBJ Class Sporting Park 3:30pm – 5:00pm CTC Class Sporting Park 10:00am – 6:00pm Styrofoam Pick-Up Garage D Friday, September 1, 2017 8:00am Invitational Meat Inspection Team Spaces Begins 8:00am – 6:00pm Styrofoam Pick-Up Garage D – End Cap 12:00pm Gate Closes – All Team Cars Team spaces in spaces 3:00pm Invitational Cook’s Meeting Garage D 3:30pm Open Side Dish Cook’s Garage D Meeting Saturday, September 2, 2017 12:00am Team Trash Pick up Team Spaces 2:00am – 7:00am Portable Toilets will be Team Spaces serviced 8:00am – 6:00pm Styrofoam Pick-Up Garage D 8:00am Open Meat Inspections Begin Team spaces 9:30am Open Cook’s Meeting Garage D 11:00am Invitational Meat Judges Garage D Meeting 12:00pm – 2:00pm Invitational Judging Garage D 12:00pm – Chicken 12:30pm – Rib 1:00pm – Pork 1:30pm - Brisket 2:00pm Kids Que Cooks Meeting Stage in Fan Walk – (Check in at 1:30pm) Connected to Media Center 2:30pm Kids Que Judges Meeting TBD 3:15pm – 4:00pm Kids Que Judging TBD 3:15pm- Ages 11-15; Steak
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3:30pm- Ages 6-10; Hamburger
3:00pm – 5:00pm Open Sides Judging Garage D 3:00pm – Vegetable 3:30pm – Baked Beans 4:00pm – Potato 4:30pm – Dessert 5:00pm Invitational & Kids Que Main Stage (Pit Road) Awards Presentation and Barbecue Hall of Fame Induction Ceremony Sunday, September 3, 2017 11:30am – 2:30pm Open Meat Judging Garage D 11:30am – Turkey 12:00pm – Chicken 12:30pm – Rib 1:00pm – Pork 1:30pm – Brisket 2:00pm – Sausage 4:30pm Open Awards Presentation Main Stage (Pit Road) *Specific Time Subject to Change
Invitational Meat Contest The invitational contest at the American Royal is by invite only. Teams that are competing in the Invitational must have won Grand Champion at a contest during the qualifying timeline (July 1, 2016 and June 30, 2017) that included at 15 competing teams the first year and 25 competing teams each subsequent year and be ran by an American Royal approved sanctioning body. International contests require a minimum of 10 teams participating turning in all categories. (Pork, Chicken and Beef)
The Invitational Contest will be held Saturday, September 2, 2017
12:00pm – Invitational Chicken Category Judging 12:30pm – Invitational Rib Category Judging 1:00pm – Invitational Pork Category Judging 1:30pm – Invitational Brisket Category Judging
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All teams invited to the Invitational Contest must complete and return their American Royal Invitation and must also compete in the Open Meat Contest.
Prize Money Grand Champion: $10,000 Reserve Grand Champion: $5,000 Second Runner up: $2,500 Third Runner up: $1,250 Forth Runner up: $750
1st place in single meat category (Chicken, Ribs, Pork, OR Brisket): $1,000 each 2nd Place in a single meat category: $500 each 3rd Place in a single meat category: $400 each 4th Place in a single meat category: $300 each 5th Place in a single meat category: $250 each 6th, 7th, 8th, 9th, 10th Place in a single meat category: $100 each
Award Presentation will be held on Saturday, September 2, 2017 at 5:00pm
Sides & Dessert Contest
The Open Sides Contest will be held Saturday, September 2, 2017. The sides are an optional contest and the points do not count towards any other contest.
3:00pm – Sides Dish – Vegetable Category Judging 3:30pm – Side Dish – Baked Beans Category Judging 4:00pm – Side Dish – Potato Category Judging 4:30pm – Dessert Category Judging
Prize Money Grand Champion: $850 Reserve Grand Champion: $500 Second Runner up: $350
1st place in Baked Beans or Vegetables: $250; 1st place in Potato: $700 2nd place in Baked Beans or Vegetables: $200; 2nd place in Potato: $300 3rd place in Baked Beans or Vegetables: $150; 3rd place in Potato: $200
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4th place in Baked Beans, Vegetables or Potato: $100 5th place in Baked Beans, Vegetables or Potato: $75 6th, 7th, 8th, 9th, 10th place in Baked Beans, Vegetables or Potato: $50
1st place in Dessert Category: $1,000 2nd place in Dessert Category: $750 3rd place in Dessert Category: $500 4th place in Dessert Category: $250 5th place in Dessert Category: $150 6th, 7th, 8th, 9th, 10th place in Dessert Category: $50 Open Meat Contest The Open Meat Contest will be held Sunday, September 3, 2017. Each team competing in the Open must turn in at least one of the proteins from the Open Meat categories.
11:30am – Open Turkey Category Judging 12:00pm – Open Chicken Category Judging 12:30pm – Open Rib Category Judging 1:00pm – Open Pork Category Judging 1:30pm – Open Beef Brisket Category Judging 2:00pm – Open Sausage Category Judging* *Sausage does not count towards Grand Champion
Prize Money Grand Champion: $12,500 Reserve Grand Champion: $6,500 Second Runner up: $4,000 Third Runner up: $1,500 Forth Runner up: $1000
1st place in single meat category (Chicken, Ribs, Pork, Brisket, OR Sausage/Turkey): $1,250 each 2nd Place in a single meat category: $900 each 3rd Place in a single meat category: $750 each 4th Place in a single meat category: $500 each 5th Place in a single meat category: $350 each 6th, 7th, 8th, 9th, 10th Place in a single meat category: $200 each 11th, 12th, 13th, 14th, 15th Place in a single meat category: $150 each 16th, 17th, 18th, 19th, 20th Place in a single meat category: $125 each
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Open Awards Presentation will be held Sunday, September 3, 2017 at 4:30pm.
NEW: Turkey Competition
New in 2017, the American Royal and the National Turkey Federation will introduce an auxiliary Turkey competition. Turkey cut will be at the choice of the team and KCBS rules apply for turn in.
Turkey will not count towards Grand Champion.
Turn in will be on Sunday, September 3, at 11:30am, prior to Chicken turn in. There is no additional cost to compete in the Turkey contest. Please sign up during registration for this option.
Turkey competition:
- Cut of turkey – teams choice - Turn in rules – anything goes (lid of box must shut) and must have enough for 6 - Turkey will be checked during meat inspection on Saturday and no rubs/injections/marinade
Awards for Turkey contest will be presented on Sunday, September 3, 2017 during the Open Awards Ceremony. Check back for specifics on prize monies Awards Ceremonies The Awards Ceremonies will be held on the main stage located in the center of Pit Road.
Seating will not be provided.
Teams are advised to bring chairs/seating for the Awards ceremonies on Saturday and Sunday. Legends Program The Legends Program at the American Royal is a loyalty program for teams who have participated in the World Series of Barbecue® for multiple years. Teams reaching five (5), ten (10) or twenty (20) year anniversary will received a commemorative flag/banner. All teams who have participated for twenty-plus (20+) years will be automatically entered into the Legends Contest which is a special, sub-contest of the Open Meats Contest. Teams in the Legends Contest do not have to turn in additional proteins and are not charged any additional expense. The scores from the Open Meat judging will be used to rank the legends participants. On the application, please enter the number of years your team has competed in the American Royal, including 2017, which will be verified and cross-checked with our records.
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Royal Tour The Royal Tour is a guided tour of the World Series of Barbecue® event designed to provide the public with an opportunity to have a behind the scenes tour of competitive barbecue. This is a great opportunity to showcase your team and your talents while teaching future pitmasters a few tricks of the trade!
Teams have the opportunity to be a spotlight “Pit Stop” during this tour. If you are interested in helping us showcase world famous barbecue by serving as one of the “Pit Stops,” please mark the selected box on the application. Teams who have been selected to participate will receive further specifics from the American Royal team and be included on the Royal Tour map and schedule.
Participating in Royal Tours is at the discretion of the team and not required. Yet, teams that commit to participating will be held accountable for their participation. All teams that commit, must be present and prepared for their tour. Teams who sign up and do not present a Royal Tour will be charged a penalty at the discretion of the American Royal. International Village The American Royal World Series of Barbecue will host an International Village. This is specific for teams that are traveling from outside the United States to compete. Teams that are in the International Circle do not have to turn in additional proteins at no additional cost. The scores from Open Meat judging will be used to rank the International contestants. If your team would like to be part of the International Circle and are from outside the United States, please mark the selected box on the application and the American Royal team will verify your team registration. International Team Support
Teams will be traveling from all over the world to participate at the American Royal and due to travel may not always be able to bring all their supplies with them. The American Royal is asking for your help to support our International Teams. Information will be sent out in June/July for teams requesting extra supplies, equipment, etc that your team would allow the International teams to borrow. For more information or to offer items, please email [email protected] Party of the Year Does your team host a great party on Friday night? A panel of judges will visit each participating tent on Friday evening during specified times to pick the Party of the Year!
To be eligible to participate in the 2017 American Royal Jim Beam Party of the Year Contest, contestants must enter a division:
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i. Corporate – Any participant receiving primary event funding from a business and/or charity for the party and/or any team using their party expense as a deduction on their federal income taxes or to entertain business associates.
ii. Individual Team – Teams inviting friends and families, with no business interest associated with the event.
Judging for this event will be Friday evening at specific, predetermined times. A panel of easily identifiable judges will visit each site and will make themselves known to the teams as soon as they arrive at each team’s contest site. Judges will score parties based on overall site appearance and showmanship. Judges must be allowed into a team’s site to participate in this contest. Judges will spend the same amount of time at each tent (specific amount of time to be determined)
It is at the sole discretion of the teams to provide food, drink, and/or souvenirs though no formal presentation to the judges is required. Teams may not sell anything inside the tent to judges.
There is no fee to participate in “Party of the Year.” Please specify on the application if your team would like to participate.
Teams (Individual and Corporate) who win “Party of the Year” in their division will receive: - 2017 Party of the Year Trophy - Banner - $500 Credit towards 2017 American Royal World Series of Barbecue® Application
Participating in Party of the Year is at the discretion of the team and not required. Yet, teams that commit to participating will be held accountable for their participation. All teams that commit, must be present and prepared for their judging. Teams who sign up and do not participate on site will be charged a penalty at the discretion of the American Royal.
There will be no pass-downs allowed. Poker Tournament Enter the Fast Eddy’s Texas Hold ‘Em Tournament for your chance to win a Cookshack FEC500 and trailer by Fast Eddy’s!
Tickets will be available on the American Royal website on June 1, 2017 – BBQ tickets. Ticket pricing: $70 donation (discounted to $55 until August 24, 2017).
•LIMITED SPACE AVAILABLE Children’s Mercy Park – Sporting Kansas City 18 | P a g e 2017 World Series of Barbecue® Team Rules and Regulations Information Packet Version 6: 7.26.2017
•Thursday, August 31, 2017 •Dinner begins at 6:00pm, Play begins at 7:00pm
Come down and support the American Royal while playing your best hand and helping continue to fund excellence in youth and education! (Must be 18 or older). Fees for this event are donations used to support the American Royal’s mission.
Traeger Grill Please mark on your application if your team is planning on using a Traeger Grill at the Competition. This information will be used in planning of special events. More information to follow.
TEAM INFORMATION
Application Information Returning Teams must submit their application and pay for their space in full by June 16, 2017 to reserve a spot that, to the best of the American Royal’s ability, honors the placement of 2016 or preference of location.
IMPORTANT: Teams that do not participate in 2017 will lose the right to their team space from 2016. Upon the teams return to the competition, they will be considered a “NEW TEAM” in regards to team placement.
New Teams: Space in the competition is honored on a first-come, first-serve basis for new teams. The American Royal will do its best to allow all teams who would like to compete a spot with the restrictions of space. Please fill out the application and pay in full to reserve your space. Types of Teams: When filling out the application, we will ask that you select the type of competition team that best describes your team.
A. Event Participant – Teams that primary function of participation is competing in the barbecue competition and NOT hosting an event/party as a business considered event. These tents do not charge for items inside the space.
Example: Team asks family and friends to join on Friday night for food and drinks provided by the team. OR Teams that are on-site for competition purposes only.
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Event Participant teams are not required to purchase beverage or bartenders through AmeriCrown.
B. Corporate Function – Teams that are corporate supported and have invited guests to their tent for an event/party and do not ask guests to pay an entry fee. Any teams receiving primary event funding from a corporate business and/or charity for the party and/or any team using their party expense as a deduction on their federal income taxes or to entertain business associates are considered Corporate Function.
Example: Friday night party hosted by “Company-A” and employees of “Company-A” have been invited at no cost to the employees. Costs of food and beverage inside the tent are covered by “Company-A.”
UPDATED IN 2017: Corporate Function tents are not required to purchase beverage through AmeriCrown, yet it is strongly encouraged. Bartenders are not required to be provided by AmeriCrown, but if you would like bartending services from AmeriCrown, they may be provided per your request as noted on the beverage form. (Subject to availability)
C. Charged Tent – Teams that charge entry, ask for a donation (monetary or non-monetary) or accept any type of funds/items in exchange for admittance into their tent at any time during the course of the weekend.
Example: Friday night party in your tent that guest must purchase a ticket/pay to enter tent/ask for a donation (monetary or non-monetary)
Charged Tents must get all beverage and bartenders through AmeriCrown. If entry is charged to enter the tent, then a seller’s permit must be obtained through Wyandotte County.
Teams Receivables With the purchase of space, each team will receive the following:
- Pre-marked location - Team Packet of information - Wristbands – good for the full weekend (number dependent on the space size purchased) o Additional wrist bands are available for purchase at a discounted prize o One time entry tickets available at a discounted rate to teams o Wristband allow entertainment access without additional ticket - Infield parking passes for two (2) vehicles that will fit within team space
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- Team lot parking passes for two (2) vehicles to park in the team lot located South side of the track (not the infield) - One (1) complimentary American Royal 2017 Crown Pin and one (1) complimentary Commemorative Barbecue Pin. o Additional pins are available for purchase at $6.00 each (with application) - Team Sign - Sponsored Goodie Bags
Wristbands are good for the entire weekend. If teams need to purchase discounted tickets for a single day (Friday/Saturday), these will be available for purchase on the application.
All team members must purchase and wear wristbands at all times during the event.
You may keep one vehicle in your space as long as it fits entirely within the space and adheres to in & out vehicle hours. These vehicles MUST have the parking tag (provided by the American Royal) on them to get into the infield. Beginning at 12:00pm on Friday, vehicles in the infield without this infield parking pass will be towed at the owners/teams expense.
Team parking lot for additional vehicles will be located on South side of the Speedway (not infield). All vehicles in the team parking lot MUST have a team parking lot tag. Each team will receive 2 and have the option to purchase an additional 2. If a team has more than 4 vehicles for this lot, they may park the additional vehicles in the general public parking on the West side of the speedway. Vehicles found in this lot without a team parking tag will be towed.
Your team sign, packet and additional items will be delivered by your volunteer Ambassadors. Space Options: The following spaces are available for purchase on the application:
LIMITED RV SPACE: Space X: (18.5x50)*, 50 amp electrical, personal water spigot & 4 wristbands Space A: (20x25) will receive 4 wristbands Space B: (20x50) will receive 8 wristbands Space C: (20x75) will receive 8 wristbands Space D: (25x40) will receive 8 wristbands Space E: (25x60) will receive 8 wristbands Space G: (40x50) will receive 8 wristbands Space H: (40x75) will receive 12 wristbands Space J: (40x100) will receive 12 wristbands Space larger than J will receive 12 wristbands. You must put a deposit for this space on your application then contact the barbecue team to discuss specific needs [email protected].
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*Please note: Space X will open on the short side (18.5) and limited spots are available. Teams placed in these spots must bring their own hose for the water spigot. These spaces may all be grouped together and may not allow for placement with neighbors of other space sizes. The American Royal team will contact teams concerning placement if there is a conflict.
Items for Purchase:
There is no entry fee to join the event. Team must purchase a space to participate. There will be a late fee applied to any registrations received after August 1, 2017 of $50.
Item to Purchase Cost for One LIMITED RV SPACE: Space X: (18.5x50)*, 50 amp electrical, personal water spigot & $800 4 wristbands Space A: (20x25) will receive 4 wristbands $275 Space B: (20x50) will receive 8 wristbands $550 Space C: (20x75) will receive 8 wristbands $825 Space D: (25x40) will receive 8 wristbands $550 Space E: (25x60) will receive 8 wristbands $825 Space G: (40x50) will receive 8 wristbands $1100 Space H: (40x75) will receive 12 wristbands $1800
Space J: (40x100) will receive 12 wristbands $2400 Space larger than J will receive 12 wristbands. You must put a deposit for this space $2500+ on your Electrical $75 Team spaces do not come with Electrical (except Space X). Each team is allowed (There is a cap at 3) to purchase up to 3 electrical drops. Each drop is a 20amp drop and is $75 each. Teams are required to bring at least 100-150ft of extension cord. Generators are welcome, but will not be serviced by the American Royal or electrical team on site – must be managed by the team. Purchased electrical will not be turned on until Thursday at 5:00pm.
July 1 – price will increase to $95 per drop August 1 – price will increase to $115 per drop Electrical may be available on site to add on but is not guaranteed. The cost of electrical on site will begin at $150 per drop if available.
Trash Box with 3 Liners $8
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Team spaces do not come with Trash boxes/liners. All team spaces must be in the same condition as it is found as when the team exits. Trash Boxes will be delivered to team spaces on Thursday throughout the day Ice Bag – 40lb $10 If a team purchases ice, they will received a coupon to pick up or have their ice delivered to their space at the event. Kingsford Charcoal Bag – 18lb $8 If a team purchases charcoal, they will received a coupon to pick up or have their ice delivered to their space at the event. Kingsford Competition Charcoal Bag $9 If a team purchases charcoal, they will received a coupon to pick up or have their ice delivered to their space at the event. Additional Parking Tag $16 Team spaces are only allowed to have one RV and one additional vehicle. These vehicles are to be parked by 12:00pm on Friday. Additional Vehicles will be directed to the team lot. Each vehicle in the team lot must have a parking pass. Each team will receive 2 parking passes for the team lot. If your team needs additional Parking tags, please select the number needed. Band Catering Pass – NOT A PARKING PASS $65 Pass allows entry/exit onto grounds during specific hours. NOT a parking pass. Valid for one vehicle. Each pass includes a single weekend wristband. Each person in the vehicle must have a single day ticket or Wristband. NO exceptions. One Time Entry Ticket (Friday or Saturday) $13 In order to enter the property, each person must have a weekend wristband or a single day ticket. Single day tickets are non-refundable, non-transferable and one time use only. One Time Entry Ticket – Bundle of 250 (Friday or Saturday) $3250 In order to enter the property, each person must have a weekend wristband or a single day ticket. Single day tickets are non-refundable, non-transferable and one time use only. Additional Team Wristband/Weekend Wristband $18 Each team space comes with an allotment of Wristbands. These are valid Thursday – Sunday. If you have additional team members that need wristbands, please Porta Potty $95 Porta Potties will be placed in team space prior to team arrival. It is recommended to place your porta potty at the edge of your space in order to ensure service throughout the weekend. ADA Porta Potty $200 Porta Potties will be placed in team space prior to team arrival. It is recommended to place your porta potty at the edge of your space in order to ensure service throughout the weekend. 23 | P a g e 2017 World Series of Barbecue® Team Rules and Regulations Information Packet Version 6: 7.26.2017
Hand Washing Station $95 Fast Eddy Mesquite Blend Pellets $10 Fast Eddy Fruit Blend Pellets $12 Fast Eddy Hickory Blend Pellets $10 Fast Eddy 100% Hickory Pellets $12 Additional Commemorative 2017 American Royal Crown Pin $6 Each team will receive one (1) Crown pin with team packet. Additional Commemorative 2017 BBQ Bull Pin $6 Each team will receive one (1) BBQ Bull pin with team packet
Important Dates: (added to version 5)
Important Dates: o August 7 – Team Town Hall at the Kansas Speedway o August 10* – Cut off for teams to purchase: Single Entry Tickets and Wristbands, Additional vehicle tags for team parking lot, electrical drops and Band catering. o August 15 – Mailing of team packet (Information packet and include Band Catering Passes, team parking lot passes, infield vehicle tags (1 RV and 1 additional vehicle per team) o August 16 – Teams receive single entry tickets, electronically via email (sent to the contact on the account, not necessarily the chief cook unless they are the same). o August 17* – Team Cut off for purchase of: Ice, Trash, Charcoal, Straw, Portas, Handwashing, Pellets, Pins, Thursday Party Pass. o August 25 – Didn’t receive your packet? Call us and we will have it at will call/desk for you. You must alert us or we will not have it ready
*Purchases made after the August 10 and August 17 date will be available on a case by case bases and distribution may include items being available on site at team information center/Media center for will call.
Team Receivables:
- Packet in mail: to arrive to the address on file between August 15 – August 25
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o Information Trifold o Pre-purchased Band Catering Passes o Team Parking lot passes o Infield Vehicle Tags (1 RV and 1 Additional Per team) - Email to contact: to be send to the contact on file (not necessarily chief cook) by August 16 o Pre-purchased Single Entry Tickets . Will be sent in a single, multi-page PDF attachment - Packet upon arrival to World Series of Barbecue – provided by Ambassadors o Onsite information including Porta clean out, awards information, and more o Wristbands (amount included with your registration/space + additional purchased wristbands)- NEW THIS YEAR o Pre-purchased Thursday night Party Pass o CHITS (if you have pre-purchased Charcoal, Straw, Ice and Trash – you will receive your vouchers for each)
TEAM AREA INSTRUCTIONS
Space Assignments Contest Space assignments will be made by the Royal, to the best of our ability, in keeping with the preferences as to location requested by the Contestant. The Royal reserves the right to make the final determination of all Contest Space assignments in the best interest of the contest. Space assignments on the map provided may vary according to size depending upon permanent obstacles and emergency requirements. The Royal reserves the right to adjust this space to meet any of these needs.
No Contestant shall assign, sublet or share the Contest Space allotted without the knowledge and consent of the Royal. No firm or organization not assigned Contest Space will be permitted to solicit business within the contest areas. No merchandise can be distributed or sold without the authority and permission of the Royal. Violation of this may result in forfeiture of merchandise and eviction from the event.
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Contestants are only allowed to occupy Contest Space on Wednesday, August 31 – Sunday, September 3, 2017. PLEASE NOTE: We will NOT be able to extend the courtesy of allowing teams to remain overnight on the grounds after the end of the contest, Sunday, September 3, 2017. Therefore, please make the necessary plans to vacate your team space following the Open Awards Ceremony on Sunday evening. All vehicles must be removed from the property no later than 10pm Sunday, September 3, 2017.
The Royal reserves the right to restrict contestant spaces which, because of the noise, method of operation, materials, or for any contestant space which, in the opinion of the American Royal, may detract from the general character of the contest as a whole. All demonstrations or promotional activities must be confined within the limits of the Contest Space.
IMPORTANT: Teams must purchase a space that fits the needs of the amount of people occupying that space. If your team has more people in your space and your guest flow into the walkways or driveways, your guest will be asked to fit within the space. If the space remains to overflow, your guest may be asked to leave, party may be ended and penalties may apply at the discretion of the American Royal. All roadways must remain clear for safety vehicles throughout the weekend. There is NO exception to this rule.
Space is honored as a first-come, first serve basis. In order to confirm we have received your space requests, you must fill out the application and pay in full for your space.
Space location The American Royal respects and will do its best to honor all requests made by teams based on location in previous years. Please note that since the location differs from years past, the overall layout of the space will be based on the available ground for team.
The layout process will begin after the deadline of June 16th. Teams can expect to see a version of the layout in July/August.
Spaces will be available on pavement and grass. There are two specified areas of space: “Competition Side” (similar to B lot at the former location at the American Royal complex, 12:00am quite hours) or the “Dark Side” (similar to the south side at the former location at the American Royal complex, 1:00am quite hours).
During the application process, please note your team’s priority of importance when it specifically is in reference to your space on the Kansas Speedway grounds.
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Spaces may contain grass, cement, rumble strips, etc. Your team is responsible to leave the space as it is found and damage done to anything within the space is at the liability of the team. Tents Contestants may bring and set-up personal tents without the aid of a different commercial tent company. If you choose to bring your own tent, you may not dig/stake into the ground at any location inside the Kansas Speedway (grass or pavement). Teams that have damaged the ground will be liable and responsible for the repair needs if necessary. This will be determined by the Kansas Speedway and American Royal authorities.
All tents MUST BE Flame retardant. Please have your paperwork indicating your flame retardant tent inside your tent at all times.
Tents must fit inside your selected space. Your tent may not be in walkways or other teams’ specified space.
If you choose to rent a tent, this must be done through the American Royals preferred vendor: All Seasons Party Rental. Tent and other equipment must also be rented through All Seasons. Teams must contract and rent through All Seasons directly. Contact information is posted in this document and rental information will be provided on the American Royal, World Series of Barbecue® website. Water Water will be available in limited locations. Please bring containers and/or hoses to transport water to your area. Connection to a hose at any water faucet should not exceed 10 minutes at a time. All teams are required to have a bucket of water or other sterilizing agent location in the team cooking area.
There are multiple water spigots located on the Kansas Speedway grounds. If you have selected and purchased a space that includes a water spigot, you must bring your own hose. You may not use your hose unless the spigot is located in your space.
Dumping of “gray water” cannot be done on the general grounds. Specific dumping areas will be marked for teams to dump “gray water” during the event.
Water will not be delivered to all team spots. Electric Electrical is not included in your space cost. Electrical is available for purchase on the application. Electric will not be turned on until Thursday at 5:00pm. The current price at $75 per drop will increase closer to the event date: 27 | P a g e 2017 World Series of Barbecue® Team Rules and Regulations Information Packet Version 6: 7.26.2017
July 1 – price will increase to $95 per drop August 1 – price will increase to $115 per drop Electrical may be available on site to add on but is not guaranteed. The cost of electrical on site will begin at $150 per drop if available.
Please note that up to 100-150 feet of power cord may be necessary for your connection. Teams are responsible for providing their own extension cords. **Please make sure all cords are 12 3 gauge with ground to help alleviate power surges and outages. You are welcome to bring your own generator and it is recommended particularly for teams powering an RV or running equipment requiring more than 20 amp of purchased service. Service will be available beginning Thursday at 5:00pm ONLY FOR TEAMS WHO PURCHASE ELECRTRICAL WITH THE AMERICAN ROYAL.
Authorized users will receive a tag specific to their space number for purchased hook-up. The maximum number of outlets per team is three(3).
Electrical usage will be monitored by the American Royal officials and unauthorized use will be dealt with on a case-by-case basis.
Specific spaces are available for purchase that include a 50amp RV drop. If your team selects and pays for one of these premier spaces, you will still need extension cords for your space. These spaces will be available on a first-come, first-serve basis.
Electricity will be available by 5:00pm on Thursday, September 31, 2017. Depending on weather conditions and other variables, electricity may not be available to your space until Friday.
Please note: each 20amp is an outlet – not a hookup! Some motorhomes/cookers do require multiple outlets. Please ensure that you have purchased the correct number of outlets!
Generators:
New in 2017: If your team will be renting a generators, all generators must be rented through our exclusive partner – Foley Electric. Generators rented through Foley will receive service throughout the weekend. You are allowed to bring in your
Contestants may bring and set-up personal generators without the aid of a different commercial electric company. If you choose to bring your own generator, no service/fuel will be provided from the American Royal. Contestants who bring their personal generator must be self-sufficient.
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If your team will be renting a generators, all generators must be rented through our exclusive partner – Foley Electric. Generators rented through Foley will receive service throughout the weekend. Click here for the form to rent your generator through Foley.
If your team has an existing relationship with another electrical provider, please contact the American Royal team at [email protected] to discuss prior to the event. Outside electrical partners will not be allowed on the premise unless specifically allowed by the American Royal team prior to the event.
Brining your own generator? If you bring your own generator you/your team is responsible for the service and maintenance of this generator. The electrical team on the ground may not service your generator.
Waste Team spaces do not come with trash bins. It is your team’s responsibility to purchase trash boxes and liners. Each trash box purchased comes with three liners. This can be pre-purchased at the time of registering. All contestant spaces are required to be cleaned of all trash and or debris at the conclusion of the event. Any trash or debris left on the grounds will result in a fine of $100 per 500 sq. ft.
Waste pick up schedule will be provided for all teams that will note when trash is to be picked up. It is the team responsibility to take the trash bags out of the trash boxes or other receptacle and place it outside of your team space for pickup. If your team misses the designated trash pickup, it is the team’s responsibility to locate a dumpster & dispose of trash.
Trash is never to be placed in gray water containers. Cigarette and cigar butts are also considered trash and debris.
Throughout the grounds of the event – all waste is to go into the waste compound. Each waste compound will consist of a Dumpster, Ash Bin, Grease Bin and Gray Water Container.
Hot Coals are NOT to be thrown on the ground. All hot coals are to be placed into the Ash Bins.
ALL TEAM MUST READ: IMPORTATANT NOTE: Your space is to be left as it was when your team arrived. Any leftover items, debris, trash, etc left in your space will result in a fine. Any additional clean up that must be done by the American Royal staff and volunteers to clean your space will result in a fine. There is NO exception to this rule. LEAVE NO TRACE! 29 | P a g e 2017 World Series of Barbecue® Team Rules and Regulations Information Packet Version 6: 7.26.2017
Straw and Clean up - If your bails are still intact, all your bails must be piled in one area of your spot when you leave. - If your bails have come undone, this is considered trash. Please put all undone straw in a trash bag and put in the nearest receptacle. Broken bails left in your space are considered trash and your team will be charged an additional clean up fee if not cleaned up properly.
Pricing All Pricing for space and additional add-ons fur purchase is located on the application. In order to reserve your spot in the event, you must pay for your space in full. You will be prompted to create a login which you can use to re-sign into your account and add additional items if needed. Tickets Teams have the opportunity to purchase discounted single day and weekend tickets during registration. Tickets must be present starting 12:00pm on Friday. Individuals without tickets at this time must either purchase tickets or leave the event. Tickets will be distributed to teams via email in August.
Single day tickets: the tickets will be distributed to teams in a single, multi-page PDF via email to the contact on file. These tickets may only be used once (Friday or Saturday) and will be scanned for entry.
AUGUST 16 – SINGLE ENTRY TICKTS DISTRIBUTION
o Single entry tickets will be emailed via a single, multi page PDF to the contact on the registration. This may/may not be the chief cook based on how the team registered. o Cut off for teams to purchase single entry tickets is August 10, 2017
AUGUST 30- SEPT 1 (12:00PM) – WRISTBAND DISTRIBUTION – NEW THIS YEAR
o Included and additionally purchased wristbands will arrive with the team packet provided by the Ambassadors on site. You will be responsible for counting and signing off of your wristbands on site. o Wristbands will not be provided to teams prior to the event unless on a case by case bases and approved by the American Royal team.
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Vehicles/Parking
MOTORIZED VEHICLES AND TRAILERS Absolutely no unauthorized golf carts or other motorized vehicles will be allowed. All golf carts on the grounds are used specifically for barbecue operations and are marked as such. No team is allowed to bring a golf cart or any other unauthorized motorized vehicle. Any unauthorized motorized vehicles will be confiscated and the team can potentially be disqualified from the contest.
Teams may not bring golf carts, motorized coolers, 3 or 4-wheelers or motorcycles. Rickshaws, skateboards, rollerblades, scooters, Segway’s, hover boards and bicycles are also prohibited.
No buses (tour buses) or semis are allowed in your team space (no vehicles over 2-axle allowed)
RV’s
If you are arriving in an RV, you will need to have your water tank full prior to entering the grounds. We do not have the water capacity to allow you to fill and dump your tanks. The major highways leading into the city have many truck stops along the way where you can fill up. Water is furnished solely for cooking and cleaning. All vehicles and RV’s MUST fit entirely within designated contestant space. Contestants parking an RV within their space must obtain an RV pass from their ambassador once arriving on grounds.
CARS PARKED WITHIN SPACES – NEW IN 2017: TEAMS MUST READ:
Entry fee includes parking for only one vehicle in your barbecue space, which is only to be moved at specific, predetermined times. All vehicles must be in by noon Friday. Each team will receive 2 infield parking tags for their vehicles/RV in their spot. NO TEAM WILL RECEIVE AN EXTRA TAG – NO EXEPTIONS. Beginning at 12:00pm on Friday, all teams that want to enter the infield via the tunnel MUST HAVE THESE TAGS and all Vehicles on the ground MUST HAVE THESE TAGS. Vehicles found without these tags will be towed at the owner’s expense.
Fire lanes MUST remain clear, and vehicles cannot be illegally parked in the spaces of late arriving contestants. Unauthorized or illegally parked vehicles will be towed at owner’s expense, and a fine of $100 will be levied. THIS WILL BE ENFORCED. All vehicles on premises must have proper parking credentials displayed at all times. Lots will be swept throughout the course of the event.
Team Parking Lot:
There will be a designated team parking lot located outside of the track on the South side. Each team will receive 2 tags for this team parking lot. Teams may purchase an additional 2 tags during 31 | P a g e 2017 World Series of Barbecue® Team Rules and Regulations Information Packet Version 6: 7.26.2017 registration. All vehicles parked in this lot MUST HAVE THE TEAM PARKING LOT TAG. Vehicles found without the tag will be towed. If your team has more than 4 cars for this lot, additional cars can be parked on the West side in the public parking lots.
Tram for Team Parking lot: A tram will run to/from this lot during designated hours. This tram is to only transport team members – no transport of food/equipment/beverage.
Date Time Tram Stop(s)/ Run Ticket Information Thursday 7:00am – 11:00pm Infield to/from No Entry Ticket Blue/White Ox Lot – Team Required Parking Lot (Sporting KC lot) Friday 7:00am – 12:00am Infield to/from Wristband and/or Blue/White Ox Lot – Team Entry Ticket required Parking Lot (Sporting KC to ride lot) Saturday 7:00am – 12:00am Infield to/from Wristband and/or Blue/White Ox Lot – Team Entry Ticket required Parking Lot (Sporting KC to ride lot) Sunday 7:00am – 4:00pm Infield to/from No Entry Ticket Blue/White Ox Lot – Team Required Parking Lot (Sporting KC lot)
General Public Parking
General Public parking will be charged $10 per vehicle during the following hours:
Friday: 4:00pm – 9:00pm
Saturday: 10:30am – 9:00pm
Vehicles parked in general public parking before 4:00pm on Friday are FREE!
VIP Parking available to general public (information at americanroyal.com)
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Band/Catering Pass:
A Band/Catering Pass is not a parking pass. This pass will allow a vehicle entry after gates have closed and during select hours on Friday, September 1 and Saturday, September 2. . These passes allow these vehicles to deliver catering material and/or band material to the premises if a team has rented these items.
No vehicles (except those previously designated to park in team space) are permitted on the grounds from 6:00pm – midnight.
If a team is using the Band/Catering pass unlawfully as written above, the team will be fined at the discretion of the American Royal.
Each vehicle must have their own band/catering pass. Each band catering pass comes with one(1) weekend pass. If there are additional members of the band/catering team that need entrance, they must purchase a weekend pass or ticket for the day.
PLEASE CHECK BACK FOR ADDITIONAL INFORMATON ON BAND CATERING PASSES
Driving Rules:
There is a 5 mph speed limit on the inside grounds at the Kansas Speedway. Drivers must yield to pedestrians and emergency vehicles. Please cooperate with all event staff and volunteers. Encourage cooperation and courtesy among your team members and fellow competitors
Load-In/Load- Out Team load-in begins on Wednesday at 8:00am and continues through noon (12:00pm) on Friday. All teams MUST be on the ground by noon (12:00pm) on Friday & unnecessary cars must be out of the competition perimeter. Gates will open at 1:00am on Saturday and remain open until 8:00am morning. At 8:00am, Saturday gates will close and will remain closed until midnight (12:00am, Sunday). Gates will be open remain open the remainder of time.
Load-out begins after the final turn-in on Sunday (5:00pm) and must be completed by 10:00pm, Sunday.
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Beginning at 12:00pm on Friday – only vehicles with the infield parking pass will be allowed to enter the infield via the tunnel. No exceptions.
DATE TIME GATE INFORMATION Wednesday, 8/30/2017 8:00am – 11:59pm GATE OPEN
Thursday, 8/31/2017 12:00am – 11:59pm GATE OPEN Friday, 9/1/2017 12:00am – 12:00pm (noon) GATE OPEN Friday, 9/1/2017 At 12:00pm GATE CLOSES & All unnecessary cars removed (1 car per space) Friday, 9/1/2017 12:00pm – 11:59pm GATE CLOSED Saturday, 9/2/2017 12:00am – 1:00am GATE CLOSED Saturday, 9/2/2017 1:00am – 8:00am GATE OPEN Saturday, 9/3/2017 8:00am – 11:59pm GATE CLOSED Sunday, 9/3/2017 12:00am – 10:00pm GATE OPEN
Teams MAY NOT LOAD IN EARLY! If you arrive prior to load in time, you will not be allowed into the infield until the time of Load-In (Wednesday at 8:00am). You may be asked to leave the grounds until the time of load in due to the setup and team marking occurring. Damage Each team space is to be in the same condition at the exit of the event as the team received the space. Teams will be financially responsible for damage caused in their space during the days of the event. Teams causing damage to the electrical grid and/or water systems will be billed for the cost of repairs. No digging or staking is allowed on grass and/or pavement. Teams causing damage to grass or pavement will be billed for the cost of repairs. Double Decker space All teams are limited to a single story structure unless given approval by the American Royal staff. If you are interested in a double story space, please contact the American Royal Barbecue team to discuss.
Any team choosing to have a double decker space must use the preferred vendor of the American Royal. No other vendors will be allowed on the ground. All American Scaffolding Rod Gaul [email protected] 913-281-4477
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No cooking can be done on the bottom section underneath the top section of the double decker space. Flooring Once the layout is finalized, if your team is on grass and chooses to lay flooring you may do so only through the preferred vendor: All Seasons Party Rentals. Flooring needs will need to be discussed directly with All Seasons Party rental.
Flooring must allow grass to breathe. Any surface that smothers grass such as tarpaulin, carpet, plywood or plastic drop cloth may not be placed directly on the ground. Porta Rentals Public Restrooms will be available throughout the premises. Spaces do NOT come equipped with Porta-potty/restrooms.
If you choose to have a Porta-Potty, ADA Porta-Potty and/or hand washing station at your tent, these will be available to rent on the application and only through the preferred vendor.
Toilets will be serviced early Saturday morning IF, and only if they are placed within five (5) feet from the front of your team space.
Gas, Lighting Grills & Generators Gas: If your team is bringing your own gas, it must come in an approved gas can.
Generators: If your team is providing your own generator, quite generators are preferred. Ideally have your generator exhaust vent out the top of the generator, not the side.
Lighting Stacks: Lighting stacks cannot be done on the ground/pavement of the Speedway.
Additional Rental needs Additional items such as heaters, tables, chairs, linens, etc. are available to rent through All Seasons. Please see rental form on the American Royal, World Series of Barbecue® website.
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Security & Admissions The Royal will provide security on the contest grounds during the hours the contest is open and closed. The American Royal does not in any way ensure the safety of said contestant space and disclaims any and all liability for damage to contestant spaces, contestants, and their guests through any means not within its control. If any security issues arise, please call the direct security phone line provided in your contestant information.
Team Security * UPDATED RULES
Any team having staff acting as a guard/bouncer/controlling of entrance shall be unarmed and be hired by the individual teams. You may also supply this person and are not required to hire. If a team needs an outside contractor to do this, Signal 88 and Crowd Systems Incorporated have a business license to work in Wyandotte County. The contact information is below and you may reach out directly.
Crowd Systems: [email protected]
Signal 88: [email protected]
Armed guards for team spaces are not necessary or required. The event will be staffed with the appropriate security team. If your team has a special request for an armed guard, this must come through the American Royal. No weapons are allowed on the ground, so this must be approved by the American Royal, Kanas Speedway and KCKPD prior to the event. Prohibited Items & Actions Teams may not bring golf carts, motorized coolers, 3 or 4-wheelers or motorcycles. Rickshaws, skateboards, rollerblades, scooters, Segway’s, hover boards and bicycles are also prohibited
Weapons of any kind are prohibited. This includes conceal and carry – no weapons may be allowed on the premise. This includes conceal and carry – NO WEAPONS ARE ALLOWED.
Any flying objects, specifically drones/ quadcopter are prohibited at all times. Additionally kites, balloons and other inflatables are not allowed and any flying object will be confiscated.
No live animals, except aides to persons with disabilities are allowed at any time.
No obscene music is allowed at any time. Teams must obey the quite hours (listed below). If a team is creating a disturbance, penalties may result at the discretion of the American Royal.
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Vehicles are strictly prohibited from the race track. If any team drives any vehicle on the race track they will be escorted from the premise and disqualified from the competition and all future competitons. There are NO EXCEPTIONS to this rule. Quiet Hours Demonstrations or activities that cause annoyance to neighboring contestants such as flashing light, noise, or result in obstruction of walk space or prevent ready access to a nearby Contest Space will not be allowed.
“Competition Side” QUIET TIME on Friday and Saturday from 12:00 am. (Midnight) to 7:00 am
“Dark Side” QUIET TIME on Friday and Saturday of 1:00am until 7:00 am.
Use of stereos, live music or amplifying equipment will not be allowed during this QUIET TIME period. Each barbecue team is responsible to see that QUIET TIME is enforced within their space.
Team Responsibilities All teams are responsible for enforcing the rules and regulations of the contest. Non-permitted activities include damage to fences, moving of fences, changing of boundary markers, and unauthorized entry onto the grounds, operating a vehicle by a team member or team guest on the grounds during an unauthorized time, parking of a vehicle by a team member or team guest on the grounds in an unauthorized area. Teams are responsible for their guests at all times. Signage/Marketing/etc. Teams are allowed to display any signage or decoration within their contestant space. No team is allowed to hand-out any literature or marketing items to the general public. Additionally, no team can sell any merchandise out of their space. All spaces are strictly contestant spaces. Any team interested in selling may look into becoming a vendor in the Expo area. Shipping information If your team is needing shipping, please reach out to the American Royal team for options.
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Tickets to Team Space NEW IN 2017 – If your team is creating a pass/ticket into your space for a party anytime during the weekend, your team must get the ticket/pass approved by the American Royal prior to production.
Teams that produce a ticket to their own function is NOT AN ENTRY TICKET TO THE EVENT. If my team produces tickets, invitations, wristbands, etc, teams are required to put the following verbiage on the produced piece: This Ticket/invitation/wristband/etc will only grant you access to Tent # XXX/Team XXX. This IS NOT AN ENTRY TICKET INTO THE EVENT. You must purchase a weekend wristband or single day ticket to enter the grounds at the event. If teams produce any piece of entry without the above message, it must be reproduced or it will be confiscated at the event. Furthermore, the team will be charged a penalty.
Thursday Night Event/Party Pass Friday night at the World Series of Barbecue® is and will remain the biggest and best party in Kansas City. If you are hosting friends, family and/or colleagues in your space, we ask that you bring them down on Friday. We have found that many teams are hosting parties on Thursday night in addition to Friday night which has increased the operational team responsibilities and expenses on Thursday. In order to offset costs associated with this, teams that host an event/party that have thirty (30) or more attendees on Thursday will be required to have a Thursday Night event pass. This will be checked and audited on site at the event. Contest within your space You may host a contest within your space. Permits, rules, etc., may apply if you are hosting a contest within your space. Please notify the American Royal of the contest you are planning on hosting and the barbecue team will assist and provide information if necessary. Cancellation In the event of cancellation, teams may be eligible for refund (minus the cancellation fee) if the American Royal is able to fill their space with another competitor. All cancellations will incur a $50.00 cancellation fee. Preferred Vendors: Rentals : (Tents, Flooring, Tables, heaters, etc). A Separate form is posted to the American Royal website to fill out your needs with All Seasons.
All Seasons Event Rental
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5050 Kansas Avenue Kansas City, KS 66106 AllSeasonsEventRental.com Phone: 816-765-1444 Fax: 816-767-0844 Email: [email protected]
Double Decker Space:
Rod Gaul [email protected] All-American Scaffold LLC 450 South Valley Kansas City, KS 66105 O 913-281-4477 C 816-564-0850
Check back for preferred vendors of: Security Wood RV Rentals Violation of these rules is grounds for disqualification and could result in disqualification in future contests. Interpretation of these rules is the responsibility of the Royal and is not appealable. The Royal reserves the right to prohibit the display of any article that, in its opinion, is not in keeping with the nature and character of the contest, or the American Royal Association. STATE & LOCAL REGULATIONS Health and Safety City Health Regulations prohibit dispensing food to the public unless it is for a private party during which you are serving family, friends, or other invited guests within your team contestant space. The only exception to this rule is if your team is an official “Royal Tour” or Party of the Year participant/host. It is the responsibility of each team to ensure they are admitting and serving their invited guests ONLY and that no alcoholic beverages are being served to underage guests. In the event of a food-borne illness being reported, please be prepared to provide the Kansas Health Department with a copy of your guest list which will be used to notify all concerned. Ordinances The Agreement shall in all respect be governed by the laws of the State of Kansas and applicable ordinances. To ensure the safety of all participants, fire regulations, health and other applicable ordinances must be followed.
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Food to public The American Royal, World Series of Barbecue® is not a food sampling event. Giving food or drinks to the general public is prohibited. For the purpose of this regulation, the definition of “general public” refers to anyone outside the confines of your space. Teams are responsible for all guest insides the confines of their space. Alcohol
Excessive use of alcoholic beverages may be grounds for disqualification. Under no circumstances shall alcoholic beverages be distributed to the general public by Contestants.
Any team serving alcoholic beverages to minors will face possible arrest in addition to penalties assessed by the American Royal.
Event Participants: Not required to purchase beverage or service through AmeriCrown.
Corporate Tents: Corporate Function tents are not required to purchase beverage through AmeriCrown, yet it is strongly encouraged. Bartenders are not required to be provided by AmeriCrown, but if you would like bartending services from AmeriCrown, they may be provided per your request as noted on the beverage form. (subject to availability)
Charged Tents: Required to purchase all beverage and bar service through AmeriCrown. If tickets required to enter the tent, then team must also obtain a Seller’s Permit with Wyandotte County, KS. INSURANCE & LIABILITY Liability Teams are liable and responsible for the actions and activities that occur within their space. This includes, but is not limited to: team members, guests, equipment and damage to the facility grounds. Insurance Neither the American Royal, Kansas Speedway, KCBS, nor the representatives, will be responsible for any injury, loss or damage that may occur to the Contestant, the Contestant’s employees or guests or property from any cause whatsoever. It is the Contestant’s responsibility to protect machinery and contestant space so that no injury will result to the public, visitors, guests, or persons or property. All property of the Contestant is understood to remain in the Contestant’s care, custody and control in transit to, from, or within the confines of the contest Area subject to the Rules and Regulations. The Contestant, upon reading this agreement which is a requirement 40 | P a g e 2017 World Series of Barbecue® Team Rules and Regulations Information Packet Version 6: 7.26.2017
prior to entering the grounds, expressly releases, holds, keeps and saves harmless and indemnifies the forgoing names, organizations and committees and individuals from all claims for such loss, damage, or injury. Contestants are advised to carry insurance to cover any of the above. Force Majeure
In case of cancellation of the contest or unavailability of the Contest Space for the specified due to war, governmental action or order, act of God, fire, strike, labor disputes, or any other cause beyond the Royal’s control, this Agreement shall terminate, and the Contestant shall be entitled to the return of the Rental Fee for the Contest Space, less the prorated share allocated to the Contest Space of the expenses incurred by the Royal in connection with the contest. In case of cancellation by the Royal for any other reason, or a change in the place or date of the contest which is unsatisfactory to the Contestant, the Contestant shall be entitled to return of sums paid for the Contest Space. Refund of the Rental Fees as provided in this section shall be the exclusive remedy of the Contestant against the Royal in case the contest is canceled or rescheduled or the Contest Space is unavailable to use in case of damage to the contestant space through war, governmental action or order, acts of God, fire, strike, labor disputes, or any other cause beyond the Royal of and from all claims for damage and agrees that the Royal shall have no obligation except the above stated refund.
Successor Interest This Agreement shall bind the respective parties and their successors in interest. FOR YOUR CONVENIENCE
Pre-purchase items For your convenience, the American Royal will be selling the following items on the application for pre- purchase and will be available for pick-up/delivery inside the event premises at specific designated areas. These items can also be purchased at the event (prices subject to change)
Straw Bales Trash Boxes Kingsford Charcoal Bags Ice Bags – 40lb One time entry tickets/Weekend wristbands Commemorative American Royal and Barbecue Pins (while supplies last) Porta Potty, ADA Porta Potty & Hand washing stations
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Fast Eddy’s 20lb Pellet bags in Mesquite Blend, Fruit Blend, Hickory Blend & 100% Hickory Blend Deliveries Pre-Purchased items (Straw, Trash, Ice and Charcoal) will be delivered to team spaces beginning Thursday, 8/31/2017 through Friday, 9/1/2017. You will receive your team chits in your ambassador pack that will be replaced for these items during the delivery process. On Site Items Ice and Charcoal are available for walk-up. To purchase these items, you will need to purchase a chit per item at the Media Center then redeem the item at the Operations Hub. (times subject to change) Grocery Store The American Royal will provide a grocery store on site that will sell additional items. Check back for more information.
Alcoholic Purchases Alcoholic beverages will be available to pre-purchase and purchase on site through AmeriCrown.
Charged Tent Teams (as defined on page 13) are required to purchase all beverages through the event’s exclusive vendor, AmeriCrown. This will be strictly enforced by the event as well as the State of Kansas. Failure to show proof that all beverages were purchased through AmeriCrown will lead to IMMEDIATE closing of the tent, fines by both the American Royal and potentially the state of Kansas and expulsion from the contest for current year as well as future years.
Teams may prepurchase alcohol and beverage equipment with Americrown prior to the event. Teams that prepurchase items will have items delivered to their tent. The form for alcohol purchases and equipment will be available June 1. On site beverage will be available as well if you team requires additional beverage.
If you have any questions regarding the Alcohol purchase policy, please contact the American Royal team at [email protected].
SCHEDULE/ADDITIONAL EVENTS Schedule of Events (subject to change)
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Wednesday, August 30, 2017 8:00am Team Load-in begins Thursday, August 31, 2017 8:00am Team Load-in continues 10:00am – 2:00pm KCBS CBJ Course 3:30pm – 5:00pm KCBS CTC Course 6:00pm – 11:00pm Poker Tournament Friday, September 1, 2017 Morning hours Ambassadors deliver team packets/information 3:00pm Invitational Cook’s Meeting 3:30pm Open Side Dish Cook’s Meeting 4:30pm, 5:30pm, 6:30pm Royal Tours 7:00pm – 10:00pm Party of the year Saturday, September 2, 2017 9:30am Open Cook’s Meeting 11:00am – 3:00pm Cowtown Family Fun Fest 11:00am – 3:00pm Car Show 2:00pm – 4:00pm Kids Que 12:00pm – 2:00pm Invitational Judging 1:30pm, 3:00pm, 4:30pm Royal Tours 3:00pm – 4:30pm Open Sides Judging 5:00pm Invitational and Kids Que Awards Ceremony & Barbecue Hall of Fame Induction Ceremony 7:00pm – 9:30pm Legends and Hall of Fame Reception Sunday, September 3, 2017 11:30am – 2:30pm Open Meat Judging 4:30pm Open Awards Ceremony 6:00pm – 10:00pm Team Load out *Specific Times Subject to Change
Please note, for Invitational turn in, certain fences will be shut due to Cowtown and Kids Que. During the cooks meeting, this will be discussed and provided to all teams. Cowtown Family Fun Fest The American Royal World Series of Barbecue® will host the 3rd annual Cowtown Family Fun Fest presented by Cerner on Saturday, September 2, 2017. The event will offer family-friendly entertainment and learning experiences for the entire family in support of agricultural education!
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Kids Que 2017 marks the 11th Annual Kids Que Competition! Contestants range from the ages of 6-15 and these junior chefs have an opportunity to show their junior pitmaster skills. In the 6-10 year old division, contestants cook hamburgers while in the 11-15 year old division, contestants demonstrate their barbecue prowess by preparing steaks.
1:30 –Check-in 2:00 – Cooks meeting Once checked in, children MUST stay within the sectioned off area. Meat and boxes will be handed out at this time. Grills and charcoal will be provided. 2:15 – Start grills and begin cooking 3:15 – Turn-in for ages 11-15. Turn in will be within the enclosed area. 3:30 – Turn-in for ages 6-10. Turn-in will be within the enclosed area. 4:00 – Judging completed 5:00 – Awards will be during the Invitational Awards Ceremony
Hall of Fame Celebration
The American Royal Association is pleased to announce the 2017 class of inductees to the Barbecue Hall of Fame: Jeff Stehney, “Famous Dave” Anderson, and Melissa Cookston. The formal induction ceremony will take place during the American Royal World Series of Barbecue® at the Kansas Speedway over Labor Day weekend.
Each year, three individuals are awarded the prestigious honor and are recognized by the Barbecue Hall of Fame for their significant contributions to the barbecue community and demonstration of achievement in barbecue excellence. This year, the Barbecue Hall of Fame will welcome the following three inductees.
Jeff Stehney Jeff Stehney is the president and co-founder of Joe’s Kansas City Bar-B-Que. Jeff first began competing in barbecue contests with his wife, Joy in 1990. In the years since, the Stehneys’ team, Slaughterhouse Five has won more than thirty Grand and Reserve Grand Championships in contests sanctioned by the Kansas City Barbeque Society (KCBS); including the American Royal Invitational and Open. In 1993, Slaughterhouse Five won the KCBS Team of The Year. Jeff Stehney is one of an elite few who have won Grand Championships in each of the last three decades; starting in 1992 and including 2017.
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Jeff & Joy opened their first restaurant in 1996, in the gas station at the corner of 47th & Mission Road, in Kansas City, Kansas. They’ve since opened two additional restaurants. Joe’s Kansas City Bar-B-Que has earned countless accolades and national press coverage over the past two decades. It’s also earned the loyalty and affection of its customers. Joe’s Kansas City Bar-B-Que has become a beloved icon in Kansas City, the Barbecue Capital of The World.
“Famous Dave” Anderson Dave Anderson has dedicated his life to making the best barbecue in America. In 1994 he opened The Original Famous Dave’s located on the shores of Big Round Lake in Hayward, WI. By the end of that first summer Dave was serving as many as 6000 people a day in a town of only 2000 people. Dave opened his second restaurant in Minneapolis and was quickly recognized as “One of the Hottest Concepts in America Award” by The National Restaurant Association in 2002 and most recently “America’s Best Loved BBQ Joint” (Nation’s Restaurant News March 2013). Since then, Famous Dave’s has grown to over 180 restaurants nationwide and over $500 Million in sales allowing Dave to share his love for ribs with all of America while creating over 20,000 jobs. Today, Famous Dave’s is now an international company with locations in Winnipeg, Canada, Puerto Rico, and most recently the United Arab Emirates Abu Dhabi.
Dave is one of the most award winning BBQ Grillmasters around, selling over 16 million pounds of ribs a year, and has become known as “America’s Rib King!” Dave's barbecue is highly regarded as the best in America winning over 780 Best of Class Awards, Blue Ribbons, People’s Choice, Critic’s Choice and First Place awards including: Best Ribs in America, Best BBQ Sauce in America, Best BBQ Restaurant in America, Best Cornbread, Best Chicken...etc, etc.
Dave continues to develop new and amazing rib recipes and tasty new barbecue sauces, which are featured in two award winning cookbooks Rib-O-Licious and Famous Dave’s Barbecue Party Cookbook. Both books won “Best Barbecue/Grill Cookbooks in America by the National Barbecue Association”. The sale of the these books has generated over $1M in profit which Dave and his wife Kathy have generously donated to the LifeSkills and CareerSkills work they do with at-risk Native Youth.
Mellissa Cookston Known as the Winningest Woman in Barbecue, Melissa Cookston is a 7-time world barbecue champion; owner of restaurants Steak by Melissa in Southaven, Mississippi and Memphis BBQ Company, a successful barbecue restaurant with locations in Horn Lake, Mississippi; Fayetteville, North Carolina; and Dunwoody, Georgia; an author of two cookbooks, Smokin in the Boy’s Room and Smokin’ Hot in the South; and a celebrated southern Delta chef who is an Ambassador for Smithfield. Recognized nationally from many appearances on national news and talk shows as well as cooking shows and Food Network, Cookston served as a judge on season 4 of Destination America’s “BBQ Pitmasters,” and was named one of America’s most influential BBQ Pitmasters and personalities by Fox News in 2015.
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The American Royal officially became the home of the Barbecue Hall of Fame® in 2012. Previous inductees to the Barbecue Hall of Fame include recognizable and notable figures in barbecue history. Read more about these previous inductees at www.barbecuehalloffame.com. This Labor Day weekend, the American Royal World Series of Barbecue® will bring a smoky finish to the summer and provide an exciting weekend for competitors and patrons. With expanded public programming, the event will grow into a dynamic holiday festival with fun and entertainment for all ages. Festival goers will be able to feast on BBQ at the Taste of KC Barbecue, dance or relax to a local live music festival, enjoy beer and cocktails in an open-air festival garden, and shop for unique souvenirs at a vendor fair authentic to Kansas City and BBQ enthusiasts. Plus, with a full line-up of kid’s activities and carnival rides, the Barbecue will be the place to spend the holiday weekend. For more information, visit www.AmericanRoyal.com.
During the World Series of Barbecue, we will be honoring these inductees during the following events:
5:00pm – 6:30pm – During the Invitational, Kids Que and Best Sauce on the Planet Awards, we will additionally be presenting the 2017 Barbecue Hall of Fame Induction Ceremony
7:00pm – 9:30pm – Hall of Fame and Legends Reception (By invite only) CHANGES AND AMENDMENTS The Royal reserves the right to make changes to these rules. Any matters not specifically covered herein are subject to decision by the Royal. The Royal reserves the right to make such changes, amendments and additions to these rules as considered advisable for the proper conduct of the contest with the provision that all Contestants will be advised of any such changes in writing.
Please check back for the most updated version of this document. Updates to the document will be noted for ease of use.
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