Village of Olympia Fields Board of Trustees Monday, June 29, 2020 7:00 Pm

VILLAGE OF OLYMPIA FIELDS BOARD OF TRUSTEES MONDAY, JUNE 29, 2020 7:00 PM

To ensure that we are doing our part as an organization in containing the COVID Pandemic, the Village Board has chosen to conduct its upcoming board meetings remotely.

Our residents are welcome to join and listen to our meeting remotely by dialing the following number, Toll free: 1-(877) 336-1828, Passcode: 9053414.

If you would like to send in questions or comments related to the agenda please feel free to email them to [email protected]. All questions and comments must be received by 3:00 pm Monday, June 29, 2020. All questions and comments received will be read during the Public Comment section of the agenda and will be responded to within 72 business hours.

1. Roll Call

2. Approval Of The Minutes From The May 28, 2020 Board Of Trustees Meeting

Documents:

MINUTES 052820.PDF

3. Ratification Of June Bills For Approval - $378,200.39

Documents:

RATIFICATION JUNE BILLS FOR APPROVAL MEMO.PDF JUNE BILLS FOR APPROVAL SUMMARY REPORT.PDF

4. Administration Reports

4.I. Report Of The Village President

4.II. Report Of The Village Administrator

4.III. Department Heads Report

4.III.i. Betty Zigras - Finance Director

4.III.i.1. Purchasing Policy And Procedures

Documents:

VILLAGE OF OLYMPIA FIELDS PURCHASING POLICY.PDF

4.III.ii. John McDonnell - Building Commissioner

4.III.ii.1. Consideration Of A Variance Filed By STR Partners LLC On Behalf Of Rich Township High School District 227

Documents:

MEMO BUILDING PERMIT REQUIREMENT SUCCESSION 2020.PDF GURBA V. COMMUNITY HIGH SCHOOL DISTRICT NO. 155.PDF DIAGRAMS - CRYSTAL LAKE CONTROVERSIAL ARTICLE.PDF RICH CENTRAL DRAWINGS.PDF RICH CENTRAL HIGH SCHOOL PARKING STUDY - ERICKSSON.PDF RICH CENTRAL HIGH SCHOOL PARKING VARIANCE - TESKA.PDF MINUTES PZ COM 060920.PDF

4.IV. Trustee Liaison Reports

4.IV.i. Building Department/Community Relations Commission - Finley

4.IV.ii. Public Works/Park District - Matz

4.IV.iii. Public Safety/Educational Commission - Oliver

4.IV.iv. Finance/Planning & Zoning - Pennington

4.IV.iv.1. Preliminary April 2020 Financial Statements

Documents:

FINANCE PRELIMINARY FY2020 SUMMARY BUDGET TO ACTUAL.PDF FINANCE APRIL CASH BALANCE REPORT.PDF FINANCE PRELIMINARY FY2020 DETAILED BUDGET TO ACTUAL.PDF

4.IV.v. Human Resources/Police Pension - Thomas

4.IV.vi. Beautification Committee/Library Board - Watkins

5. Miscellaneous Reports

6. Public Comment

7. New Business

8. Resignations And Appointments

9. Adjournment VILLAGE OF OLYMPIA FIELDS BOARD OF TRUSTEES MONDAY, JUNE 29, 2020 7:00 PM

To ensure that we are doing our part as an organization in containing the COVID Pandemic, the Village Board has chosen to conduct its upcoming board meetings remotely.

Our residents are welcome to join and listen to our meeting remotely by dialing the following number, Toll free: 1-(877) 336-1828, Passcode: 9053414.

1. Roll Call

2. Approval Of The Minutes From The May 28, 2020 Board Of Trustees Meeting

Documents:

MINUTES 052820.PDF

3. Ratification Of June Bills For Approval - $378,200.39

Documents:

RATIFICATION JUNE BILLS FOR APPROVAL MEMO.PDF JUNE BILLS FOR APPROVAL SUMMARY REPORT.PDF

4. Administration Reports

4.I. Report Of The Village President

4.II. Report Of The Village Administrator

4.III. Department Heads Report

4.III.i. Betty Zigras - Finance Director

4.III.i.1. Purchasing Policy And Procedures

Documents:

VILLAGE OF OLYMPIA FIELDS PURCHASING POLICY.PDF

4.III.ii. John McDonnell - Building Commissioner

4.III.ii.1. Consideration Of A Variance Filed By STR Partners LLC On Behalf Of Rich Township High School District 227

Documents:

4.IV. Trustee Liaison Reports

4.IV.i. Building Department/Community Relations Commission - Finley

4.IV.ii. Public Works/Park District - Matz

4.IV.iii. Public Safety/Educational Commission - Oliver

4.IV.iv. Finance/Planning & Zoning - Pennington

4.IV.iv.1. Preliminary April 2020 Financial Statements

Documents:

FINANCE PRELIMINARY FY2020 SUMMARY BUDGET TO ACTUAL.PDF FINANCE APRIL CASH BALANCE REPORT.PDF FINANCE PRELIMINARY FY2020 DETAILED BUDGET TO ACTUAL.PDF

4.IV.v. Human Resources/Police Pension - Thomas

4.IV.vi. Beautification Committee/Library Board - Watkins

5. Miscellaneous Reports

6. Public Comment

7. New Business

8. Resignations And Appointments

9. Adjournment 1 EXECUTIVE SESSION WITH THE NEED TO RECONVENE: 2 3 To Discuss Matters of Collective Bargaining According to the Open Meetings Act Section 4 5ILCS120/2(c)(2) - 5 6 To Discuss Matters of Personnel According to the Open Meetings Act Section 7 5ILCS120/2(c)(1) - 8 9 Motion by Trustee Pennington, Second by Trustee Finley to go into Executive Session at 10 5:00 P.M. with the Need to Reconvene at a Later Time, to Discuss Matters of Collective 11 Bargaining According to the Open Meetings Act Section 5ILCS120/2(c)(2); and to Discuss 12 Matters of Personnel According to the Open Meetings Act Section 5ILCS120/2(c)(1). 13 Roll Call: Ayes (5-0) Motion Carried. 14 15 RETURN TO OPEN SESSION: 16 17 Motion by Trustee Watkins, Second by Trustee Oliver to Return to Open Session at 5:24 18 P.M. 19 Roll Call: Ayes (5-0) Motion Carried. 20 21 MINUTES OF THE VILLAGE OF OLYMPIA FIELDS 22 SPECIAL MEETING OF THE BOARD OF TRUSTEES 23 Held on May 28, 2020 24 25 Due to the COVID-19 Pandemic, this Special Meeting of the Board of Trustees is being 26 conducted remotely via teleconference. The Special Meeting was held on Thursday, May 28th, 27 2020. The meeting was called to order by Village President Sterling M. Burke at 5:32 P.M. The 28 Village Clerk, Drella Savage, proceeded to call the Roll. 29 30 Present: Trustees – Watkins, Oliver, Pennington, Finley, and Matz 31 Village President Sterling M. Burke 32 Village Administrator, Cynthia Saenz 33 Village Clerk, Drella Savage 34 35 Absent: Trustee Thomas. 36 37 Drella Savage stated that she is the Village Clerk for the Village of Olympia Fields. She stated 38 that also on the call is the Village Administrator, Cynthia Saenz; Village Attorney, Mr. John 39 Murphey; Building Commissioner, Mr. John McDonnell; Finance Director, Ms. Betty Zigras; 40 Director of Public Works, Mr. Jim Landini; Sergeant Blasingame; and the Court Reporter, Faith 41 Stine. 42 43 Village Clerk Drella Savage, stated that she would like to note, for the record, that we were in 44 Executive Session. We opened up in Public Session. We closed into Executive Session from 5 45 o’clock P.M. until 5:24 P.M. to handle matters that could not be done in the Public Session. 46 47 1

1 Village President Burke wanted to remind everyone that this is a remote meeting. This is a 2 Special Meeting of the Village Board. This Board Meeting is unusual because of the COVID-19 3 Virus Pandemic. Due to the Governor’s Stay-at-Home Order, all members of the governing body 4 and staff are participating remotely. We are using the AT&T Conference Call Program that 5 allows us to be in different places and participate as if we were all in the council chambers at 6 Village Hall. 7 8 All of the requirements of the Open Meetings Act will be in effect during this meeting. We will 9 be making sure that all guidelines are being followed, even though we are remote. Meeting rules 10 for Public Comment: We have developed an informal protocol where Board Members can speak, 11 and then when they are done speaking say, “I yield,” so that we are not talking over each other. 12 13 The amendment to the Open Meetings Act requires that we allow the public to observe the 14 meeting. It does not require the public to be given an opportunity to participate in the meeting. 15 However, it is our policy to give the public the opportunity to present comments to the Board. 16 With that in mind, the public was given an opportunity to submit comments by mail. We are 17 recording this meeting. A copy of the completed minutes will be posted on our website when 18 approved. Let’s get started with the meeting. 19 20 APPROVAL OF MINUTES: 21 22 Motion by Trustee Pennington, Second by Trustee Finley to Dispense with the Reading of 23 the Minutes, and Approve the Minutes of the April 30th, 2020, Board Meeting as Presented. 24 Roll Call: Ayes (5-0) Motion Carried. 25 26 BILLS FOR APPROVAL: 27 28 Ratification for May Bills for Approval - $249,129.58 – Village President Burke stated that 29 next is the Ratification of the May Bills for approval of $249,129.58. All of you had an 30 opportunity to do a vote via email. This is a ratification of those Bills that you approved 31 electronically. 32 Motion by Trustee Matz, Second by Trustee Watkins for Ratification of the Bills 33 Previously Approved for May, 2020, in the Amount of $249,129.58. 34 Roll Call: Ayes (5-0) Motion Carried. 35 36 ADMINISTRATION REPORTS: 37 38 Report of the Village President: 39 40 Resolution #2020-02 – A Resolution Approving an Extension of the Collective Bargaining 41 Agreement with the Metropolitan Alliance of Police Olympia Fields Chapter #678 – Village 42 President Burke stated that this is a Special Meeting to cover these items. He stated that the first 43 item is Resolution #2020-02 - A Resolution Approving an Extension of the Collective 44 Bargaining Agreement with the Metropolitan Alliance of Police Olympia Fields Chapter #678 45 from May 1st, 2020 to April 30th, 2021. 46 47 2

1 Motion by Trustee Matz, Second by Trustee Finley to Approve Resolution No. 2020-02 - A 2 Resolution Approving an Extension of the Collective Bargaining Agreement with the 3 Metropolitan Alliance of Police Olympia Fields Chapter #678 from May 1st, 2020 to April 4 30th, 2021. 5 Roll Call: Ayes (5-0) Motion Carried. 6 7 Resolution #2020-03 – A Resolution Approving a Collective Bargaining Agreement (MAP 8 Civilians/May 1, 2018 – April 30, 2021) – Village President Burke stated next is Resolution 9 #2020-03 - A Resolution Approving a Collective Bargaining Agreement (MAP Civilians/May 10 1st, 2018 – April 30th, 2021). 11 Motion by Trustee Oliver, Second by Trustee Pennington to Approve Resolution 12 No. 2020-03 - A Resolution Approving a Collective Bargaining Agreement (MAP Civilian 13 Chapter #747 from May 1st, 2018 to April 30th, 2021). 14 Roll Call: Ayes (5-0) Motion Carried. 15 16 Authorization to Implement a Cost of Living Adjustment (COLA) for Non-Union 17 Employees for Fiscal Year 2021 – Village President Burke stated that next on the Agenda, is 18 authorization to implement a Cost of Living Adjustment (COLA) for the Non-Union Employees 19 for Fiscal Year 2021. 20 Motion by Trustee Watkins, Second by Trustee Pennington to Authorize the Director of 21 Finance to Implement a Cost of Living Adjustment (COLA) for Non-Union Employees for 22 Fiscal Year 2021. 23 Roll Call: Ayes (5-0) Motion Carried. 24 25 Report of the Village Administrator: 26 27 Ordinance #2020-12 – An Ordinance Amending Chapter 20, “Taxation,” Article VII, “Local 28 Motor Fuel Tax” of the Olympia Fields Village Code [First & Second Reading] – Village 29 Administrator Saenz stated that the next item we have on the Agenda, is an Ordinance amending 30 the local Motor Fuel Tax. In the Board Packet, there is a short memo explaining that this 31 particular Ordinance was passed last September by the Board, based on an Ordinance that we 32 received through IML. Now that the General Assembly has had a chance to review the 33 Ordinance, the Ordinances that were submitted by all of the towns, they changed the language. 34 We need to make some modifications to the Ordinance. The Village Attorney, Mr. Murphey, has 35 done that for us. We just need to submit this new, amended Ordinance to the State before 36 October. Village Administrator Saenz stated that she also included the letter that the Village 37 received from the Illinois Department of Revenue. We will begin collecting the taxes in July, but 38 in order for us to continue on after the end of the year we have to have the Ordinance submitted 39 for their files. 40 41 Trustee Pennington stated that he has an observation. It is in Section 20-101, “Imposition of 42 Tax.” Item (b). It is the new language, (b). There is a misspelled word there. You have “moto.” It 43 should be “motor.” 44 45 Village Administrator Saenz stated that she sees that as well. She stated that we will make that 46 correction.

1 Motion by Trustee Pennington, Second by Trustee Oliver to Waive in First Reading and 2 Approve in Second Reading Ordinance No. 2020-12 – An Ordinance Amending Chapter 3 20, “Taxation,” Article VII, “Local Motor Fuel Tax” of the Olympia Fields Village Code. 4 Roll Call: Ayes (5-0) Motion Carried. 5 6 PUBLIC COMMENT: 7 8 Village President Burke opened Public Comment at 5:49 P.M. Village President Burke stated 9 that we left one thing off that we want to do. We gave the public an opportunity until 5 o’clock 10 yesterday to send us any emails that they had, or comments that they had. 11 12 Letter Regarding Wal-Mart - Village President Burke stated that we have one comment from 13 Ms. Young in Athenia Park. He stated that he is going to read her comment. “I am a resident of 14 Athenia Park, and I live on Troy Circle directly behind Wal-Mart. I have been listening to Wal- 15 Mart’s loud public announcement system every 5 minutes from the stores opening until after the 16 store closes since Easter weekend (currently 7 A.M. to 9 P.M.). For two weeks, I have been 17 trying to figure out how to have these announcements cease. I now know that the announcements 18 violate Sec. 15-22 of the Olympia Fields Code of Ordinances. I am trying to understand why this 19 has been allowed to go on. 20 21 According to the Ordinance, the police are to enforce so I called the police to file a complaint on 22 Friday, May 22nd. When I spoke to Officer Mayer (Badge #428), he told me that he and his 23 supervisor both agreed that the announcements were a problem. He said he would speak to the 24 store manager and get back to me hopefully on Friday. I haven’t heard anything, and the 25 announcements are still waking me up at 7 A.M. every morning and disturbing my peace every 5 26 minutes after that. 27 28 I don’t care that it is Wal-Mart and that it is a billion-dollar company. I am a resident. I pay 29 taxes, and I was here first! I hope that the Village will prioritize Athenia Park’s residents’ peace 30 to resolve this and not the special interests of Wal-Mart.” 31 32 Village President Burke stated that he personally got this letter. He sent a note back. He copied 33 her. He spoke to the Police Chief. Village President Burke and Cindy talked about it. He stated 34 that Sergeant Blasingame is on the phone to address and answer this comment. 35 36 Sergeant Blasingame stated that when you spoke to Chief Morgan, Chief Morgan and Officer 37 Mayer went over to Wal-Mart. They talked to the management at Wal-Mart. They were informed 38 at the time that the system was set up that only corporate could turn it off. However, they did 39 turn it off at that time, but it became a problem again. 40 41 Sergeant Blasingame stated at that time, Reggi went over there and spoke with them. We gave 42 them 48-hours to resolve the issue. As of this morning, you can no longer hear the speaker. 43 Sergeant Blasingame stated that he was over there four times today. The last time at 4:30. He 44 stated that you can’t hear it anymore. 45 46 Village President Burke inquired of Sergeant Blasingame whether or not they have touched base 47 with Ms. Young. Sergeant Blasingame stated that he has not. He will do that tomorrow morning. 4

1 Village President Burke stated if you could, he knows there were several attempts by himself, as 2 well as Officer Mayer to get in touch with her. The phone wasn’t being answered. Since we have 3 fixed this problem, and Wal-Mart understands that they can’t do that, and shouldn’t do that, 4 because for one of the reasons, the proximity it is to the houses right next to it. This is one person 5 that had a complaint and it was warranted. Village President Burke stated that he has been over 6 there a number of times to ensure that they are practicing social distancing. Wal-Mart is going 7 out of their way to do everything that they possibly can to adhere to the Governor’s Order. He 8 thinks that it would be a good idea to go and have someone knock on her door, and make sure 9 that she understands that there is no other problem and get from her that it has been resolved. We 10 know that it has been resolved. We want to make sure that the customer feels that way also. 11 Sergeant Blasingame stated that he will take care of that the first thing in the morning. 12 13 The Village Hopes to Resume the Regular Board Meeting Schedule - Village President 14 Burke stated that we hope to resume our regular meeting schedule at the next meeting. The 15 Governor has said that it is up to the local Mayors to open up their Villages as they see fit. 16 Depending on what happens after this Memorial Day weekend, we have already taken some 17 steps to start reopening the Village. We have already sent letters out for Court to be on the 16th of 18 June. We have a plan for the people who come into Court. They will remain outside so there is 19 not more than two, or three, or four people inside the Village Hall at a particular time. He stated 20 that whether or not we will continue to have these meetings remotely like this, we will see how 21 things go. We will have our next regular meeting on the prescribed date unless something 22 changes. Village President Burke closed Public Comment at 5:54 P.M. 23 24 MOMENT OF SILENCE FOR GEORGE FLOYD: 25 26 Trustee Matz inquired whether or not we could get a moment of silence in regards to the 27 acknowledgement of the senseless death of George Floyd in Minnesota. The whole world is at 28 unrest right now because of it. She believes that we should acknowledge that that is not 29 something that we want to happen in our community, or any of our surrounding communities. 30 Can we get a few minutes to just acknowledge that? 31 32 Village President Burke stated that he thought that was a great idea. We will take a moment to do 33 that. (At this time, the Board had a moment of silence for George Floyd). 34 35 Trustee Matz thanked Village President Burke for the moment of silence. She stated that she 36 appreciates that. 37 38 Village President Burke stated that we appreciate her thought, and we all feel the same way. He 39 stated that anybody that looked at that video, knows that this is absolutely ridiculous. The really, 40 really good thing is that with our Police Department, we will not have anything like that in this 41 Village. At the same time, in solidarity with other people around this country, your suggestion 42 was a very good suggestion. Thank you very much for that. 43 44 Thank You from Trustee Oliver - Trustee Oliver stated that he just wanted to take a moment to 45 give personal gratitude to the Board President, to the Board as a whole, to the Administration, 46 and to all who sent cards, flowers, well wishes, and the like during the funeral of his mother-in- 47 law, Mrs. Carlee Hatchett. It was a very, very nice touch. His wife, Pam, still grieves. Your 5

1 generosity has helped us to get through this. As you know, Trustee Matz has gone through a 2 similar kind of deal going through this during COVID. He stated that this is one heck of a way to 3 have your loved one remembered as they go out. And as you also know, this is a grieving time 4 for Fred Veazey, who is the Chairman of the Educational Commission. So, just to let you know, 5 that bringing this all back home, we are in our own little sort of pain. Again, most importantly, 6 thank you all for your warm wishes. 7 8 ADJOURNMENT: 9 10 Motion by Trustee Matz, Second by Trustee Oliver to Adjourn the Board Meeting at 5:57 11 P.M. 12 Roll Call: Ayes (5-0) Motion Carried. 13 14 Respectfully submitted by Faith Stine. 15 16 17 18 19 20 21 22 23

V I L L A G E O F O L Y M P I A F I E L D S

Memo

To: Sterling M. Burke, Village President, Cynthia Saenz, Village Administrator and Board of Trustees From: Cynthia Smith Date: 06/11/2020 Re: Bills for Approval June 15, 2020 in the amount of $378,200.39

This memo is to highlight some of the items on the list of Bills for June 15, 2020.

GENERAL OPERATIONS Stanley Latting $ 4,095.00 IT Consultant Monthly Fee Odelson & Sterk, Ltd. $ 1,881.25 April Attorney Fees AT&T Teleconference $ 1,769.03 April/May Teleconference Fees Gateway $ 1,589.03 Annual Maint/Contract Fees Supreme Technologies $ 2,507.80 Annual Firewall/Monthly Svc/Exec Phones Warehouse Direct $ 677.90 Office/Cleaning Supplies

Clerks Office Faith Stine $ 720.00 Stenographer Fees

POLICE Gateway $ 625.21 Copier Contract Fee Municipal Collections $ 7,169.58 Fine Collection Fees Olympia Fields Police Pension $ 112,076.30 FY20 Village due to Pension Lynn Quieroli $ 954.17 Janitorial Service Intergovernmental Risk $ 7821.20 Closed Claims Tri-River Police Training $ 2,100.00 FY21 Membership Dues JCM Uniforms Inc $ 906.88 Uniforms-Multi Officers Supreme Technologies $ 562.80 Annual Firewall/Monthly Svc Speedway $ 2,670.52 Fuel Costs US Performance $ 1,895.00 Transmission Warehouse Direct $ 947.44 Office/Cleaning Supplies

PUBLIC WORKS H&H Electric $ 18,908.59 Light Pole Repair - IRMA Reimbursed BUILDING Lynn Queiroli $ 612.50 Janitorial Service Michah Hopkins $ 2,540.00 May 2020 Landscaping Fees Baxter & Woodman $ 4,950.00 Rich Central 2020 Expansion Detailed Inspection Service $ 3,920.00 April/May Inspection Fees Metro Power Inc $ 1,529.95 Semi-annual Generator Svc Crossmark Printing Inc $ 700.84 Permit Labels/Forms Calvin Jordan $ 3,340.00 April-June Lawn Maintenance

Economic Development Trinette Britt Johnson $ 3,875.00 May Consulting Fees A5 Group Inc $ 14,812.50 VOF Projects

COMMISSIONS & COMMITTEES Eternally Green $ 1,063.75 Landscaping Fees A5 Group Inc $ 5,875.00 VOF Projects DJ’s Lawn Care & Landscaping $ 1,495.00 Plant Container Installation

WATER FUND Village of Oak Lawn $ 94,162.94 April Water Purchase Core & Main LP $ 3,645.00 Meters Harris $ 1,252.53 Dec, April, May E-bill Fees

SEWER FUND Central Rodding $ 1,200.00 Sewer Rodding Baxter & Woodman $ 2,384.50 Various Harris $ 1,252.54 Dec, April, May E-bill Fees Therm Flo $ 1,221.65 Plant Repairs Premier Specialties $ 938.00 Pump Repairs

Capital Projects Baxter & Woodman $ 32,843.75 Graymoor Force Main Replacement

Lincoln/Western TIF Trinette Johnson $ 2,375.00 Consulting TIF

ACH PAYMENTS

May 2020 Payroll & Taxes $ 267,014.20 Payroll & Taxes Citizens Bank $ 1,689.78 May Credit Card

DATE: 06/15/20 VILLAGE OF OLYMPIA FIELDS PAGE: 1 TIME: 11:54:39 DEPARTMENT SUMMARY REPORT ID: AP443000.WOW

INVOICES DUE ON/BEFORE 06/15/2020

PAID THIS VENDOR # NAME FISCAL YEAR AMOUNT DUE ------CORPORATE FUND 20 LIABILITIES

COLONIAL COLONIAL LIFE 2,207.24 157.66

LIABILITIES 157.66

30 REVENUE

T0000526 CHICAGOLAND AGENCY SERVICES 50.00

REVENUE 50.00

40 GENERAL OPERATIONS

ATT TELE AT&T TELECONFERENCE SERVICE 129.28 1,769.03 BZIGRAS BETTY ZIGRAS 2,023.21 97.65 CINDY CINDY SAENZ 1,603.19 100.00 CRUSOR RICHARD CRUSOR 6,110.00 160.00 DAILY DAILY SOUTHTOWN NEWSPAPER 113.99 50.33 FORD REGINALD FORD 1,248.42 94.35 FP FP MAILING SOLUTIONS 759.54 279.00 GATEW GATEWAY 7,864.20 1,589.03 LATTI STANLEY LATTING 53,235.00 4,095.00 NEXTE NEXTEL 7,614.22 184.99 NPERKINS NAOMI PERKINS 280.15 100.00 ODELSON ODELSON & STERK, LTD. 3,323.75 1,881.25 SUPREME SUPREME TECHNOLOGIES 27,288.00 2,507.80 WAREHOUS WAREHOUSE DIRECT 7,824.71 677.90

GENERAL OPERATIONS 13,586.33

42 CLERKS OFFICE

FAITH FAITH STINE 7,934.00 720.00 TRIBUNE CHICAGO TRIBUNE MEDIA GROUP 843.93 45.00

CLERKS OFFICE 765.00

44 POLICE

AUTOZ AUTO ZONE 753.67 26.28 CEEL CENTER FOR EDUCATION & 159.00 159.00

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INVOICES DUE ON/BEFORE 06/15/2020

PAID THIS VENDOR # NAME FISCAL YEAR AMOUNT DUE ------CORPORATE FUND 44 POLICE

CLEANING CLEANING SPECIALIST INC. 4,702.00 250.00 COPFIRE COP FIRE SHOP 452.99 121.98 CRUSOR RICHARD CRUSOR 6,110.00 250.00 DASH DASH MEDICAL GLOVES 493.30 359.50 EAGLE EAGLE UNIFORM CO 3,887.50 252.50 FEDEX FEDEX 1,811.68 40.27 GATEW GATEWAY 7,864.20 625.21 IRMA INTERGOVERNMENTAL RISK 196,603.11 7,821.20 JCM JCM UNIFORMS INC 4,022.50 906.88 LEXIS LEXISNEXIS RISK DATA MGMT, INC 640.10 48.20 LYNN LYNN QUEIROLI 23,400.00 954.17 MAHLE MAHLERS SERVICE INC 20,600.37 292.43 MCOA MUNICIPAL COLLECTIONS 7,169.58 MUN MUNICIPAL SYSTEMS INC 8,400.00 450.00 MUNI MUNICIPAL ELECTRONICS INC 280.00 410.00 OLY OLYMPIA FIELDS POLICE PENSION 112,076.30 QUENCH QUENCH USA INC 780.00 60.00 SECRETAR SECRETARY OF STATE 460.00 10.00 SIRCHIE SIRCHIE ACQUISITION COMPANY 103.00 SPEED SPEEDWAY 86,756.28 2,670.52 SUPREME SUPREME TECHNOLOGIES 27,288.00 562.80 TERMI TERMINIX INTERNATIONAL 3,328.00 67.50 TRI-RIVE TRI-RIVER POLICE TRAINING 1,470.00 2,100.00 US PERFO US PERFORMANCE 1,895.00 VERIZON VERIZON 6,406.97 458.93 WAREHOUS WAREHOUSE DIRECT 7,824.71 947.44

POLICE 141,088.69

45 PUBLIC WORKS

CIN CINTAS CORPORATION LOC 021 14,599.05 76.82 COMED COMED 33,242.37 454.25 GATEW GATEWAY 7,864.20 41.53 GBJ GBJ SALES LLC 1,315.35 51.30 H&H H&H ELECTRIC COMPANY 3,319.59 18,908.59 KEITH KEITHS POWER EQUIPMENT 118.60 9.08 LYNN LYNN QUEIROLI 23,400.00 233.33 MONAR MONARCH AUTO SUPPLY 2,056.87 136.23 NEXTE NEXTEL 7,614.22 79.65 OVERD OVERDOORS OF IL 2,739.00 152.40 PPERFO PERFORMANCE CHEMICAL & SUPPLY 837.33 25.99 RR LAND RR LANDSCAPE SUPPLY 162.00 211.00

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INVOICES DUE ON/BEFORE 06/15/2020

PAID THIS VENDOR # NAME FISCAL YEAR AMOUNT DUE ------CORPORATE FUND 45 PUBLIC WORKS

SPEED SPEEDWAY 86,756.28 218.39 STANLEY STANLEY CONVERGENT SECURITY 388.02 20.25 VANDR VANDRUNEN FORD 75.83 15.15 VERMER VERMEER 88.50 WAREHOUS WAREHOUSE DIRECT 7,824.71 21.85

PUBLIC WORKS 20,744.31

46 BUILDING

24-7 24-7 SECURED BOARD UP INC. 350.00 150.00 B&M MICAH HOPKINS DBA 4,485.00 2,540.00 BAXT BAXTER & WOODMAN 116,151.44 4,950.00 CIN CINTAS CORPORATION LOC 021 14,599.05 136.05 COMCAST COMCAST CABLE 8,127.47 501.45 DETAILED DETAILED INSPECTION SERVICE 29,000.00 3,920.00 GATEW GATEWAY 7,864.20 134.00 HARRIS HARRIS COMPUTER SYSTEMS 28,386.95 150.00 JAX JAX INSPECTION PRO INC. 5,160.00 360.00 LYNN LYNN QUEIROLI 23,400.00 612.50 METPOW METRO POWER INC 1,529.95 MUN MUNICIPAL SYSTEMS INC 8,400.00 250.00 OLYMP CROSSMARK PRINTING INC 995.14 700.84 PROP CALVIN JORDAN DBA 7,990.00 3,340.00 SPEED SPEEDWAY 86,756.28 420.00 TERMI TERMINIX INTERNATIONAL 3,328.00 227.50 WAREHOUS WAREHOUSE DIRECT 7,824.71 98.36

BUILDING 20,020.65

51 ECONOMIC DEVELOPMENT

A5 INC A5 GROUP INC 16,375.00 14,812.50 TRINETTE TRINETTE E. BRITT JOHNSON 81,250.00 3,875.00

ECONOMIC DEVELOPMENT 18,687.50

52 COMMISSIONS & COMMITTEES

A5 INC A5 GROUP INC 16,375.00 5,875.00 DJLAND DJ'S LAWN CARE AND LANDSCAPING 20,147.00 1,495.00

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INVOICES DUE ON/BEFORE 06/15/2020

PAID THIS VENDOR # NAME FISCAL YEAR AMOUNT DUE ------CORPORATE FUND 52 COMMISSIONS & COMMITTEES

ETERNAL ETERNALLY GREEN 8,808.75 1,063.75

COMMISSIONS & COMMITTEES 8,433.75

WATER FUND 45 PUBLIC WORKS

AIRGA AIRGAS 2,938.42 129.57 APWA AMERICAN PUBLIC WORKS 340.00 208.00 ARRO ARRO LABORATORY, INC 1,546.00 166.00 ATT 4032 ATT 708 747-4032 712 8 3,158.02 279.98 ATT 5025 AT&T 708 Z03-5025 421 4 1,891.73 49.42 BLA BLACK DIRT INC 840.00 240.00 CIN CINTAS CORPORATION LOC 021 14,599.05 153.64 COMED COMED 33,242.37 118.13 CORE CORE & MAIN LP 138,445.37 3,645.00 DYNEGY DYNEGY ENERGY SERVICE 49,874.84 1,212.85 FEDEX FEDEX 1,811.68 25.04 GAS GASVODA & ASSOCIATES 10,264.50 107.76 GATEW GATEWAY 7,864.20 83.06 GBJ GBJ SALES LLC 1,315.35 102.60 HARRIS HARRIS COMPUTER SYSTEMS 28,386.95 1,252.53 JETPAY NCR PAYMENT SOLUTIONS 854.55 122.42 KEITH KEITHS POWER EQUIPMENT 118.60 18.16 MONAR MONARCH AUTO SUPPLY 2,056.87 272.55 NEXTE NEXTEL 7,614.22 159.32 OVERD OVERDOORS OF IL 2,739.00 304.80 PPERFO PERFORMANCE CHEMICAL & SUPPLY 837.33 52.00 SPEED SPEEDWAY 86,756.28 436.79 STANLEY STANLEY CONVERGENT SECURITY 388.02 40.51 SUPREME SUPREME TECHNOLOGIES 27,288.00 362.20 VANDR VANDRUNEN FORD 75.83 30.31 VILLA VILLAGE OF OAK LAWN 982,290.09 94,162.94 WAREHOUS WAREHOUSE DIRECT 7,824.71 43.71

PUBLIC WORKS 103,779.29

SEWER FUND 45 PUBLIC WORKS

ATT 6544 AT&T 1,182.90 98.85 ATT 8003 AT&T 11,426.57 317.52

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INVOICES DUE ON/BEFORE 06/15/2020

PAID THIS VENDOR # NAME FISCAL YEAR AMOUNT DUE ------SEWER FUND 45 PUBLIC WORKS

BAXT BAXTER & WOODMAN 116,151.44 2,384.50 CENTR CENTRAL RODDING 36,450.00 1,200.00 CIN CINTAS CORPORATION LOC 021 14,599.05 153.64 COMED COMED 33,242.37 114.90 DYNEGY DYNEGY ENERGY SERVICE 49,874.84 4,850.96 FLOW FLOW-TECHNICS 145.00 GATEW GATEWAY 7,864.20 83.06 GBJ GBJ SALES LLC 1,315.35 102.60 HARRIS HARRIS COMPUTER SYSTEMS 28,386.95 1,252.54 INTER INTERSTATE BATTERIES 373.12 93.95 JETPAY NCR PAYMENT SOLUTIONS 854.55 122.43 KEITH KEITHS POWER EQUIPMENT 118.60 18.16 MONAR MONARCH AUTO SUPPLY 2,056.87 272.57 NEXTE NEXTEL 7,614.22 159.32 NICOR NICOR GAS 9,858.12 615.30 OVERD OVERDOORS OF IL 2,739.00 304.80 PPERFO PERFORMANCE CHEMICAL & SUPPLY 837.33 52.00 PREMIER PREMIER SPECIALITIES 23,840.42 938.00 SPEED SPEEDWAY 86,756.28 436.79 STANLEY STANLEY CONVERGENT SECURITY 388.02 40.52 SUPREME SUPREME TECHNOLOGIES 27,288.00 362.20 THERM THERM FLO 23,922.20 1,221.65 VANDR VANDRUNEN FORD 75.83 30.32 WAREHOUS WAREHOUSE DIRECT 7,824.71 43.72

PUBLIC WORKS 15,415.30

ASSET FORFEITURE 48 EXPENSES

ILTOW ILLINOIS STATE TOLL 88.21 46.41 MAHLE MAHLERS SERVICE INC 20,600.37 205.48 SAFE SAFEGUARD BUSINESS SYSTEMS 60.44 1.27

EXPENSES 253.16

LINCOLN/WESTERN TIF 80 EXPENSES

TRINETTE TRINETTE E. BRITT JOHNSON 81,250.00 2,375.00

EXPENSES 2,375.00

Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 06/15/20 VILLAGE OF OLYMPIA FIELDS PAGE: 6 TIME: 11:54:39 DEPARTMENT SUMMARY REPORT ID: AP443000.WOW

INVOICES DUE ON/BEFORE 06/15/2020

PAID THIS VENDOR # NAME FISCAL YEAR AMOUNT DUE ------CAPITAL PROJECTS-SEWER 45 EXPENSES

BAXT BAXTER & WOODMAN 116,151.44 32,843.75

EXPENSES 32,843.75

TOTAL ALL DEPARTMENTS 378,200.39

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Village of Olympia Fields

Purchasing Policy and Procedures

Board Approved: XX/XX/2020

Table of Contents Purchasing Policy and Procedures

CONTENT

A. General Procedure and Responsibilities ...... 1 B. Pricing Requirements ...... 2-3 C. Purchase Orders ...... 2 D. Budget Amendments ...... 3 E. Emergency Purchases ...... 3 F. Payroll ...... 3 G. Non-Systematic Checks ...... 3 H. Petty Cash ...... 3 I. Corporate Credit Cards ...... 4 J. Store Credit Cards ...... 4-5 K. On-Line Purchasing ...... 5 L. Mileages & Toll Reimbursement Form ...... 5 M. Signing of Contracts...... 6 N. Fiscal Year End Purchases ...... 6 O. Travel Expenses ...... 6

APPENDIX DOCUMENTS

Appendix A – Summary of Purchasing/Disbursement Requirements ...... 7 Appendix B – Purchase Request Form ...... 8 Appendix C – Informal Bid List ...... 9 Appendix D – Petty Cash Log ...... 10 Appendix E – Petty Cash Reimbursement Request ...... 11 Appendix F – Mileage & Toll Reimbursement Form ...... 12

VILLAGE OF OLYMPIA FIELDS PURCHASING POLICY AND PROCEDURES VILLAGE BOARD APPROVED XX/XX/2020

PURPOSE

To expedite processing of Village purchases in a timely, efficient manner while assuring adequate internal controls and purchasing authority.

PURCHASING PROCEDURES

A. General Procedure and Responsibilities

1. The Village Board adopts a budget for the fiscal year.

2. Purchases of goods/services for budgeted items may be ordered by Department Heads provided that expenditures do not exceed the amount available in the budget. Exceptions to this general rule will occur when a purchase order is required (Section C), pricing requires Board action (Section B), or a budget amendment is required (Section D).

3. The level of budget authority (the level at which expenditures cannot legally exceed the budget) is established at the individual fund level.

4. Periodic invoices are forwarded by Departments to the Accountant in the Finance Department for inclusion in the Village's Bills for Approval process. Invoices should be submitted to the Accountant on a regular basis as received. Invoices are due before noon on the Tuesday prior to a Board Meeting.

5. All properly approved invoices are then compiled by the Finance Department on a Bills for Approval Report. The invoices are forwarded to the Trustee Liaison for approval prior to the Board Meeting. The Bills for Approval Report is also included in the agenda packet for the Board Meeting.

6. The Board approves the Bills for Approval Report at the Board Meeting.

7. Checks are then issued, signed by two authorized Village signatories, and mailed by the Finance Department.

B. Pricing Requirements

The Village's policy is to obtain the most cost-effective price available for purchases through competitive pricing. Pricing should generally be obtained from at least three vendors except as noted in the following guidelines or as otherwise required by law. The following guidelines will determine the level of pricing required for purchases. See Appendix A “Summary of Purchasing / Disbursement Requirements” for the required documents and signatures which should accompany each voucher (invoice).

• Purchase total up to $2,000 - One verbal quote is sufficient. If the nature of the purchase is repetitive (i.e. monthly), pricing does not need to be obtained every time, but should be reviewed annually. Employees are encouraged to seek additional pricing when possible.

• Purchase total $2,001 - $5,000 - Three verbal quotes required.

Page 1 VILLAGE OF OLYMPIA FIELDS PURCHASING POLICY AND PROCEDURES VILLAGE BOARD APPROVED XX/XX/2020

• Purchase total $5,001 - $10,000 -Three verbal quotes are required along with a Purchase Request Form (Appendix B) approved by the Village President or Administrator.

• Purchase total $10,001 - $20,000 – Three written price quotes (Informal Bid List - Appendix C) are required along with a Purchase Request Form (Appendix B) approved by the Village President or Administrator. Authorization required by purchase order which must be approved by the Village Administrator. Purchase Orders are discussed further in Section C.

• Purchases over $20,000 - Must be authorized by the Village Board prior to Purchase Order approval. Formal bid or RFP process required.

Exceptions to the pricing requirements include single source vendors, repetitive purchases as discussed in Section B, requirements by State statute or local ordinance, purchases thru the State of Illinois Joint Purchasing program or other state cooperatives, financially advantageous joint purchases with other units of government, emergency purchases, contractual obligations, professional associations, professional services for legal, engineering, architect, insurance, medical, accounting, auditing, technology, surveying or any other unusual purchasing situation.

The purchasing requirements will not necessarily govern every purchasing situation which may arise. In the event a specific purchase is not covered by these requirements, the purchase shall be made based on these objectives following consultations with the Village Administrator.

C. Purchase Orders

The policy intends to limit the use of purchase orders. Departments will be required to file purchase orders only if one of the following criteria is met. The Finance Department will assign a purchase order number after receiving all the required documentation as identified in Appendix A. The purchase order number is identified on the Purchase Request Form (Appendix B).

1. Purchase is over $5,000.

2. Vendor requires a purchase order in order to deliver the good or service and invoice for the item at a later date.

3. A significant time period is anticipated between the ordering of an item and the payment of such item. Examples include capital projects which take place over several months, commodities used over several months (e.g. road salt) and items ordered well in advance of delivery (e.g. fire engine).

In order to expedite purchasing throughout the year, blanket purchase orders may also be prepared on a fiscal year basis if authorized by the Village Administrator. Blanket purchase orders are for vendors that require a purchase order amount for small item or per unit purchases.

Page 2 VILLAGE OF OLYMPIA FIELDS PURCHASING POLICY AND PROCEDURES VILLAGE BOARD APPROVED XX/XX/2020

D. Budget Amendments

If a department determines that a significant individual purchase will cause a budgeted account number to go over budget, the department should request Board approval of a budget amendment. Approval by the Board will be done by motion. The Finance Director will prepare a formal resolution for filing with the County Clerk which will include all of the amendments passed by motion. The preferred method of presentation to the Board is for the Department Head to include the preparation of a budget amendment request along with an agenda item.

E. Emergency Purchases

Olympia Fields Municipal Code, Section 2-141.6- (20) provides that "In case of accident, disaster, or other circumstances creating a public emergency, the Village Administrator may award contracts and make purchases for the purpose of meeting said emergency; but shall file promptly with the Board of Trustees a certificate showing such emergency and the necessity of such action, together with an itemized account of all expenditures." Reporting to the Board would be handled through the first Bills for Approval process immediately following the emergency expenditure.

F. Payroll

The Village President and Board of Trustees authorize the Finance Director on a fiscal year basis to pay wages and salaries of Village employees in accordance with the rates of compensation established by the Board along with the payment of all payroll taxes, pension contributions, and such other obligations according to Federal, State, local, or pension fund requirements.

G. Non-Systematic Checks

Occasionally, a need will arise for a check to be issued outside of the normal Bills for Approval process. These non-systematic checks are issued prior to the next Board Meeting Bills for Approval process. The Village's policy is to keep requests for non-systematic checks at a minimum. Common items for which non-systematic checks can be prepared include 1) Payroll related checks; 2) Fringe benefits checks; 4) Board approved contractual obligations requiring check; 5) Emergency purchases, 6) Agreed to arrangements pre-approved by the Village Administrator with vendors, 7) Situations which will significantly impair the Village financially if a check is not prepared; and 8) Situations which would significantly impair the Village's operations if a check is not prepared.

The Department Head must submit a written request for a non-systematic check to the Finance Director after obtaining approval from the Village Administrator. In the Administrator’s absence, the Finance Director may approve these checks. Departments will have to demonstrate that a non-systematic check fits one of the above criteria.

Once a check is prepared, reporting to the Board including invoice approval, will take place at the next Board of Trustees Bills for Approval process. The Board will receive a separate report which will include the non- systematic checks issued since the previous board meeting.

Page 3 VILLAGE OF OLYMPIA FIELDS PURCHASING POLICY AND PROCEDURES VILLAGE BOARD APPROVED XX/XX/2020

H. Petty Cash

The Village has four petty cash funds. One is located in the Village Hall, two are located in the Police department, and one is located in Public Works. Responsibility for custody and safeguarding of each fund and for all fund disbursements rest with the appropriate Department Head. The Department Head may designate an employee in their department custodian of the petty cash fund.

Petty cash is to be used to reimburse employees for Village expenses which the employee incurs up front and for small purchases which are handled most efficiently by utilizing petty cash. All Petty Cash transactions must be documented in the Petty Cash Log (Appendix D). The following restrictions apply:

1. Individual petty cash purchases are limited to a maximum of $50.00

2. Employees must prepare a Petty Cash Reimbursement Request (Appendix E) which is presented to the designated custodian of said fund.

3. Receipts documenting the expenses must be attached to the Petty Cash Reimbursement Request.

Disbursement from petty cash funds cannot be ultimately approved without receipts. If cash is provided in advance of the purchase, the employee must return the unused cash along with the receipt. If an employee cannot provide a receipt, alternative verification approved by the Department Head must be attached.

Each department is responsible for balancing and reconciling its own petty cash fund. Departments will submit a copy of their Petty Cash Log (Appendix D) and the Petty Cash Reimbursement Request (Appendix E) with receipts to the Finance Department in order to replenish petty cash funds. The report is then processed through the Bills for Approval procedure.

I. Corporate Credit Cards

The Village may utilize a corporate credit card program from one of the following major credit card providers Visa, Master Card, Discover or American Express. Such program shall be determined and administered by the Finance Department as approved by the Village Administrator and President.

A credit card may be issued to each Department Head. The Finance Department will maintain a list of authorized cardholders. Each Department Head is responsible for the security of the card and its use. Upon termination of employment, the Department Head shall return the card to the Finance Department who will ensure the removal of the employee as an authorized user/cardholder. In addition, the Finance Director will login to the credit card’s online account to verify there are no outstanding balances on the employee’s card.

The credit card shall not be used for means other than those permitted by this policy. Credit card use shall be subject to the pricing requirements of purchasing procedures Section B and shall only be used when the normal Village procedure prevents an expeditious or financially advantageous purchase. Village issued credit cards shall not be used to circumvent the normal procedure and shall not be used for personal purchases.

Page 4 VILLAGE OF OLYMPIA FIELDS PURCHASING POLICY AND PROCEDURES VILLAGE BOARD APPROVED XX/XX/2020

As with all purchases of commodities on the Village's behalf, commodities purchased with a credit card are also exempt from sales taxes. Therefore, employees shall be responsible for providing the vendor with the Village's sales tax exemption and for insuring sales taxes are not charged.

When monthly credit card statements are received, the Department Head shall reconcile the items billed on the statement to the charge slips and receipts. A charge slip and receipt must be provided to substantiate each purchase. The statement along with charge slips shall be promptly submitted to the Finance Department in a timely enough fashion to be recorded in the current month’s financial statements and reported on the Bills for Approval Report. If a receipt is not provided, a written explanation should be provided in lieu of the receipt.

Additional administrative guidelines have been established in the Village of Olympia Fields Purchasing Card Procedures.

J. Store Credit Cards

Establishment of store specific credit cards for individual department needs must be approved by the Finance Director and Village Administrator. A request for such card shall be made in writing to the Finance Director and Village Administrator. Store specific department card accounts are to be administered by the requesting department with the Finance Department included as an authorized contact. When monthly store credit card statements are received, the Department Head shall reconcile the items billed on the statement to the charge slips and receipts. A charge slip and receipt must be provided to substantiate each purchase. The statement along with charge slips shall be promptly submitted to the Finance Department in a timely enough fashion to be recorded in the current month’s financial statements and reported on the Bills for Approval Report. If a receipt is not provided, a written explanation should be provided in lieu of the receipt. All other provisions in purchasing procedures, Section I, governing corporate credit cards, shall apply to store credit cards.

K. On-Line Purchasing

The Internet may be utilized for on-line purchasing as a tool for obtaining favorable pricing, preferred products/services and securing expedited procurement.

On-line purchasing is subject to all requirements of this policy and is not to be used for means other than allowed by this policy. On-line purchasing shall be subject to the pricing requirements of purchasing procedures Section B.

On-line purchases are to be made preferably utilizing a Village issued credit card which is subject to the procedures as discussed in Section I. Situations when an employee utilizes their own credit card to make a purchase on behalf of the Village are subject to pre• approval of the employee' s Department Head. Such pre- approved purchases will be reimbursed directly to the employee thru the Village's regular Bills for Approval process. The employee must obtain a receipt or other form of documentation substantiating the on-line purchase. Should an employee make an on-line purchase without pre-approval, reimbursement of that purchase can be denied by the Village.

Page 5 VILLAGE OF OLYMPIA FIELDS PURCHASING POLICY AND PROCEDURES VILLAGE BOARD APPROVED XX/XX/2020

L. Mileage & Toll Reimbursement Form

Reimbursement for the mileage for non-overnight travel when driving a personal vehicle for Village business and for related tolls incurred shall be made to employees on a monthly basis. Employees shall complete the Mileage & Toll Reimbursement Form (Appendix F) and submit the form for payment thru the Village's regular Bills for Approval process. It is the Village's policy to reimburse employees for every business mile driven with a personal vehicle at the Internal Revenue Service (IRS) standard mileage rate. The form will be modified by the Finance Department each time the IRS adjusts the rate; typically, on a calendar year basis. Employees will be reimbursed for actual toll expenses.

M. Signing of Contracts

All contracts in excess of $10,000 must be signed by the Village Administrator. All contracts or documents in excess of $20,000 require the Village Board’s approval and the Village President’s signature. Additionally, all contracts with a term beyond 12 months, regardless of amount, requires approval by the Village Board and the signature of the Village President.

Any public improvements or work in the Village that exceeds $20,000 shall be done under a contract let to the lowest bidder as defined in the Olympia Fields Municipal Code Sec. 2-163- Bids for Public Works

N. Fiscal Year End Purchases

For expenditures to be recorded in the fiscal year ending April 30, the goods must be delivered or services rendered on or before April 30. Prior year invoices do not need to be submitted or paid before April 30, but should be submitted to the Finance Department as soon as possible so the appropriate year end accruals can be made.

O. Travel Expenses

Refer to Olympia Fields Municipal Code, section 2.85 Travel Expense Reimbursement Policy.

Page 6 VILLAGE OF OLYMPIA FIELDS PURCHASING POLICY AND PROCEDURES VILLAGE BOARD APPROVED XX/XX/2020

“APPENDIX A” VILLAGE OF OLYMPIA FIELDS SUMMARY OF PURCHASING / DISBURSEMENT REQUIREMENTS

Per the Village of Olympia Fields’ Purchasing Guidelines, the following matrix summarizes the required documents and signatures for all Village purchases and disbursements, excluding petty cash, expense reports, payroll related payments and utility payments.

ALL PAYMENT COMMITMENTS OVER TWELVE MONTHS MUST BE APPROVED BY THE VILLAGE BOARD OF TRUSTEES.

Purchase Amount Documents Signatures

Informal Quotes Encouraged But Not Required N/A $1 - $2,000 Voucher (Invoice) Department Head

Three Verbal quotes N/A $2,001 - $5,000 Voucher (Invoice) Department Head

Three Verbal Quotes Department Head

Purchase Request Form President or Village Adminstrator and $5,001 - $10,000 (Appendix B) Department Head

Voucher (Invoice) Department Head

Informal Bid Sheet - 3 Written Quotes Department Head (Appendix C)

Purchase Request Form President or Village Adminstrator and $10,001 - $20,000 (Appendix B) Department Head

Voucher (Invoice) Department Head

Formal Bid Results Board Approval Required

Purchase Request Form President or Village Adminstrator and Over $20,000 (Appendix B) Department Head

Voucher (Invoice) Department Head

Page 7

VILLAGE OF OLYMPIA FIELDS PURCHASING POLICY AND PROCEDURES VILLAGE BOARD APPROVED XX/XX/2020

“APPENDIX B” VILLAGE OF OLYMPIA FIELDS PURCHASE REQUEST FORM Required for Purchases over $5,000.00

Date of Request: Date Required: Vendor Name:

Requested By: Vendor Address:

Approved By:

Special Instructions: Purchase Order # (if required)

GL Number Item Description Qty Unit Price Total Price

TOTAL $

Page 8

VILLAGE OF OLYMPIA FIELDS PURCHASING POLICY AND PROCEDURES VILLAGE BOARD APPROVED XX/XX/2020

“APPENDIX C” VILLAGE OF OLYMPIA FIELDS INFORMAL BID LIST (For Purchases in excess of $10,000 and up to $20,000)

Vendors:

1. 2. 3.

Note: Include the name of the vendor's representative from whom the quote is received. If necessary, use more than one sheet.

Quantity Description Vendor #1 Vendor #2 Vendor #3

TOTAL:

Signed (person obtaining quotes) Date Comments: Page 9

VILLAGE OF OLYMPIA FIELDS PURCHASING POLICY AND PROCEDURES VILLAGE BOARD APPROVED XX/XX/2020

“APPENDIX D” VILLAGE OF OLYMPIA FIELDS Petty Cash Log

Date Detail Cash In Cash Out Balance

Page 10

VILLAGE OF OLYMPIA FIELDS PURCHASING POLICY AND PROCEDURES VILLAGE BOARD APPROVED XX/XX/2020

“APPENDIX E” VILLAGE OF OLYMPIA FIELDS

Petty Cash Reimbursement Request

Trans Date Employee Name Purpose of Charge/Description Vendor General Ledger Charged #

Page 11

VILLAGE OF OLYMPIA FIELDS PURCHASING POLICY AND PROCEDURES VILLAGE BOARD APPROVED XX/XX/2020

“APPENDIX F” VILLAGE OF OLYMPIA FIELDS

Mileage & Toll Reimbursement Form for Travel with Private Automobile Per IRS Guidelines

IRS Total Amount Odometer Odometer Date of Travel Location From Location To Mileage Reimbursement Due to (Start) (Ending) Rate (2020) Traveler

$0.575 $0.575 $0.575 $0.575 $0.575

Total Expense of Trip:

Cash Advance

Balance Due Employee/ Village

I hereby certify that the travel indicated heron was accomplished according to Administrator Authorization and that information shown heron is correct and that no part of compensation claimed was of a personal nature.

Electd Official/ Officer/ Employee Signature:

Department Head Approval:

Finance Department Approval:

Page 12

M E M O R A N D U M

TO: VILLAGE PRESIDENT AND BOARD OF TRUSTEES

FROM: John M. McDonnell, Building Commissioner

DATE: June 26, 2020

SUBJECT: INFORMATION PERTAINING TO THE PROCESS OF A NEW CONSTRUCTION PROJECT IN THE VILLAGE OF OLYMPIA FIELDS

This memo is for information only. The succession of a project may vary depending on the requirements of the Village and other approval agencies. i.e. MWRD (Metropolitan Water Reclamation District) and OSFM (Office of the State Fire Marshal), just to name a few.

VILLAGE OF OLYMPIA FIELDS DEVELOPMENT REVIEW PROCESS: Ordinance 2011-15, Article VI, Division 8, Section 22-438, 16-21.

• Petitioner files appropriate application with the Village for their project. • Petitioner meets with Site Plan Development Review Committee. Review Committee recommends next step for project and details needed to meet Village requirements (Zoning). i.e. Variance, special uses, map amendments just to name a few. • Planning and Zoning Commission when requested by a petitioner, will hear any applications made for, Variance requests, Special Use requests, Map Amendments and other items as required by the Villages Zoning Code of Ordinances. The Planning and Zoning Commission is an advisory commission only to the Board of Trustees. It is their responsibility to report their findings, and recommendations to the Village Board of Trustees. Note: No permits for construction shall be issued until final approval from the Board of Trustees is given for any special requirements. • Village engineer reviews any plans that will require MWRD and Village approval. Note: Village will not issue any permits for work until MWRD permit has been issued. • Building plans are sent for review for any structures to be constructed on the approved site. Structure plans are reviewed for code compliance, also Illinois Accessibility Compliance. (This can only be done when all Zoning approvals requested are given by the Board of Trustees.) Note: Village will not issue any permits for work until MWRD permit has been issued. • After all plans have been approved by the Village and appropriate organizations, and only then, will the Village issue construction permits.

Illinois Official Reports

Supreme Court

Gurba v. Community High School District No. 155, 2015 IL 118332

Caption in Supreme JEFF GURBA et al., Appellees, v. COMMUNITY HIGH SCHOOL Court: DISTRICT NO. 155 et al., Appellants.

Docket Nos. 118332, 118369 cons.

Filed September 24, 2015

Decision Under Appeal from the Appellate Court for the Second District; heard in that Review court on appeal from the Circuit Court of McHenry County, the Hon. Michael J. Chmiel, Judge, presiding.

Judgment Affirmed.

Counsel on Dean W. Krone, Robert E. Swain, Steven M. Richart and Kerry P. Appeal Burnet, of Hodges, Loizzi, Eisenhammer, Rodick & Kohn LLP, of Arlington Heights, for appellant Board of Education of Community High School District No. 155.

Michael G. Nerheim, Special State’s Attorney, of Waukegan (Carla N. Wyckoff and Lisle A. Stalter, Assistant State’s Attorneys, of counsel), for appellant Leslie Schermerhorn.

Thomas R. Burney, Thomas C. Zanck and James L. Wright, of Zanck, Coen, Wright & Saladin, P.C., of Crystal Lake, and Jerome S. Schain, Michael R. Burney and Patrick T. Brankin, of Schain, Banks, Kenny & Schwartz, Ltd., of Chicago, for appellee Jeff Gurba et al.

Victor P. Filippini, Jr., and Betsy L. Gates, of Evanston, for appellee City of Crystal Lake.

Ares G. Dalianis, Brian P. Crowley and Scott R. Metcalf, of Franczek Radelet P.C., of Chicago, for amicus curiae Illinois Association of School Boards et al.

Laurie Reynolds, of University of Illinois College of Law, of Champaign, amicus curiae.

Roger Huebner, of Springfield, for amicus curiae Illinois Municipal League.

Justices JUSTICE BURKE delivered the judgment of the court, with opinion. Chief Justice Garman and Justices Freeman, Thomas, Kilbride, Karmeier, and Theis concurred in the judgment and opinion.

OPINION

¶ 1 The question presented in this consolidated appeal is whether municipal zoning ordinances govern a school district’s construction of football stadium bleachers on school property. The appellate court below affirmed the judgment of the circuit court holding that a school district is subject to, and its school board must comply with, local governmental zoning and storm water restrictions. 2014 IL App (2d) 140098. For the reasons that follow, we affirm the appellate court’s judgment.

¶ 2 BACKGROUND ¶ 3 Crystal Lake South High School (Crystal Lake South) is located in the city of Crystal Lake, Illinois (City), a municipal corporation with home rule authority situated in McHenry County. The area surrounding the school is zoned “R-2 residential single family,” and the school constitutes a legal, nonconforming use. The Crystal Lake South campus is owned by Community High School District No. 155 (District) and operated by the Board of Education of Community High School District No. 155 (Board). ¶ 4 In 2013, the Board decided to replace the bleachers at the Crystal Lake South football stadium after a failed structural inspection. The Board’s plan involved switching the locations of the home and visiting bleachers so that the new home bleachers would now be adjacent to residential property next to the school. The new home bleachers would be larger, higher, and closer to the property line than the existing bleachers abutting the residences. The Board applied for a permit for the project from Leslie Schermerhorn, the McHenry County Regional Superintendent of Schools. Schermerhorn approved the plans and issued a building permit pursuant to section 3-14.20 of the School Code (105 ILCS 5/3-14.20 (West 2012)). The District began work on the project without notifying the city of Crystal Lake or seeking a building permit, zoning approval, or storm water management approval from the City.

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¶ 5 Upon learning of the project, the City informed the Board that it was required to comply with the provisions of the Crystal Lake Unified Development Ordinance, which regulates zoning and land use, as well as the City’s storm water management ordinance. The City ordered the Board to stop construction on the project until it had obtained a special-use permit, a storm water permit, and zoning variances. The Board disregarded the order and proceeded with construction of the new bleachers. The Board took the position that a school district’s construction on property used for school purposes is not subject to the zoning authority of the local municipality. ¶ 6 At the same time, three plaintiffs who own residential properties adjacent to the school filed suit against the Board and the District, seeking to privately enforce the City’s zoning restrictions pursuant to section 11-13-15 of the Illinois Municipal Code (65 ILCS 5/11-13-15 (West 2012)). Plaintiffs alleged that the new, larger, bleachers did not comply with local zoning regulations and negatively affected the value of their properties. 1 The Board subsequently filed a third-party complaint for declaratory judgment against the city of Crystal Lake and Schermerhorn asking the circuit court to decide whether the City has authority over the District to enforce its zoning and storm water ordinances. ¶ 7 The parties to the third-party complaint filed cross-motions for summary judgment. The circuit court of McHenry County awarded summary judgment in favor of the City. The appellate court affirmed the circuit court’s order. 2014 IL App (2d) 140098.2 The Board and Schermerhorn filed petitions for leave to appeal in this court pursuant to Illinois Supreme Court Rule 315(a) (Ill. S. Ct. R. 315(a) (eff. July 1, 2013)). We allowed the petitions and consolidated the two appeals. ¶ 8 We allowed the Illinois Association of School Boards, the Illinois Association of School Administrators, and the Illinois Association of School Business Officials to file a brief as amici curiae in support of appellants, and we allowed the Illinois Municipal League and Professor Laurie Reynolds to file separate amicus curiae briefs in support of the City. Ill. S. Ct. R. 345(a) (eff. Sept. 20, 2010).

¶ 9 ANALYSIS ¶ 10 Under section 2-1005(c) of the Code of Civil Procedure, summary judgment may be granted only where the pleadings, depositions, admissions, and affidavits on file, when viewed in the light most favorable to the nonmoving party, show that there is no genuine issue as to any material fact and that the moving party is clearly entitled to judgment as a matter of law. 735 ILCS 5/2-1005(c) (West 2012). When parties file cross-motions for summary judgment, they mutually concede that there are no genuine issues of material fact and that only a question of law is involved. Pielet v. Pielet, 2012 IL 112064, ¶ 28. Our review of an order granting summary judgment is de novo. Schultz v. Illinois Farmers Insurance Co., 237 Ill. 2d 391, 399-400 (2010). The issues in this case involve statutory analysis and interpretation, presenting questions of law which are subject to de novo review. People v. Elliott, 2014 IL

1Appended to this opinion are copies of photographs from the record depicting the view from plaintiffs’ back yards before and after the construction of the new bleachers. 2The underlying enforcement action filed by the private property owners remains pending in the circuit court.

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115308, ¶ 11. In construing a statute, our primary goal is to ascertain and effectuate the legislature’s intent. Id. The best indicator of that intent is the statutory language itself, which must be given its plain and ordinary meaning. Id. ¶ 11 At issue is whether a school district is subject to local zoning and land use regulations in the course of exercising its statutory powers to construct new facilities on school property. Zoning is primarily a legislative function, and it is within the province of local governmental bodies to determine the use of land and to establish zoning classifications. La Grange State Bank v. County of Cook, 75 Ill. 2d 301, 307 (1979). In the absence of express statutory exclusions, municipalities are empowered by the Illinois Municipal Code to regulate all land uses within their territory. See 65 ILCS 5/11-13-1 et seq. (West 2012); Village of Chatham, Illinois v. County of Sangamon, Illinois, 216 Ill. 2d 402, 430-31 (2005); People of the Village of Cahokia v. Wright, 57 Ill. 2d 166, 168 (1974). ¶ 12 The General Assembly has chosen to exempt certain entities from municipal zoning regulations under the Municipal Code. For instance, section 11-13-1(12) of the Municipal Code prohibits a home rule or non-home rule municipality from banning the display of outdoor political campaign signs on residential property. 65 ILCS 5/11-13-1(12) (West 2012). Another section of the Municipal Code restricts municipalities’ zoning powers with respect to antennas or antenna support structures that are used for amateur radio communications. 65 ILCS 5/11-13-1.5 (West 2012). However, there is no statutory provision restricting the authority of a municipality to regulate zoning or storm water management on school property. Thus, under the plain terms of the Municipal Code, school property is subject to municipal zoning laws. ¶ 13 Moreover, as a home rule municipality, the City has broad powers to perform any function pertaining to its government and affairs, including, but not limited to, the power to regulate for the protection of the health, safety, morals, and welfare of the public. Ill. Const. 1970, art. VII, § 6(a); Schillerstrom Homes, Inc. v. City of Naperville, 198 Ill. 2d 281, 287 (2001). Included within the realm of home rule powers are municipal development regulations such as zoning ordinances, which “undoubtedly pertain to local affairs.” Schillerstrom Homes, 198 Ill. 2d at 290. See also LeCompte v. Zoning Board of Appeals, 2011 IL App (1st) 100423, ¶ 19. The General Assembly may choose to restrict a home rule unit’s powers by “provid[ing] specifically by law for the exclusive exercise by the State of any power or function of a home rule unit.” Ill. Const. 1970, art. VII, § 6(h). If there is no express preemption by the General Assembly, a home rule unit may “exercise and perform concurrently with the State any power or function of a home rule unit to the extent that the General Assembly by law does not specifically limit the concurrent exercise or specifically declare the State’s exercise to be exclusive.” Ill. Const. 1970, art. VII, § 6(i). See Schillerstrom Homes, 198 Ill. 2d at 287. The General Assembly has not enacted any statute expressly preempting or limiting a home rule unit’s zoning powers over public school property. We conclude, therefore, that it is within the City’s home rule authority to impose its zoning ordinances on the District and the Board. ¶ 14 Despite the lack of any statutory provision expressly exempting school property from municipal or home rule zoning authority, the Board nevertheless argues that the City’s zoning powers do not extend to property owned by a school district. The Board contends that the City’s zoning and storm water ordinances unduly interfere with the General Assembly’s constitutional authority to regulate the public education system. We disagree. Article X, section 1, of the Illinois Constitution requires the State to “provide for an efficient system of

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high quality public educational institutions and services” in order to fulfill the fundamental goal of “the educational development of all persons to the limits of their capacities.” Ill. Const. 1970, art. X, § 1. In service of this goal, the General Assembly has “plenary power over the Illinois school system.” Board of Education of School District No. 150 v. City of Peoria, 76 Ill. 2d 469, 476 (1979). The General Assembly has exercised its plenary power by enacting a comprehensive statutory scheme for the creation, management, and operation of Illinois schools, including various provisions setting forth the powers, duties, and obligations of school boards. Id. ¶ 15 There is no support for the Board’s contention that the application of local zoning laws to school district property unduly interferes with the General Assembly’s plenary power over public education. To the contrary, section 10-22.13a of the School Code evinces the General Assembly’s intent that school districts are subject to local zoning laws. This section authorizes a school board “[t]o seek zoning changes, variations, or special uses for property held or controlled by the school district.” 105 ILCS 5/10-22.13a (West 2012). It would be unnecessary for the General Assembly to authorize a school district to seek zoning changes if it did not intend for school property to be subject to local zoning ordinances in the first place. See 2011 Ill. Att’y Gen. Op. 11-005, at 3. The Board argues that section 10-22.13a is permissive, not mandatory, because it references a “power” of a school board rather than a “duty.” Thus, the Board would find that section 10-22.13a empowers a school district to request zoning changes, variances, or special use permits from the local government if it so desires but does not require it to do so. We reject this interpretation as an unreasonable reading of the statute. The more natural reading is that section 10-22.13a confers upon a school board the specific power to request zoning changes or variances because it falls within the jurisdiction of the local zoning regulations. ¶ 16 The Board offers another interpretation of the zoning change provision in section 10-22.13a, suggesting that it applies only to property owned by a school district which is not used for “school purposes.” The Board’s reading is not supported by the plain statutory language. It is well settled that a court may not depart from the plain language of a statute by reading into it exceptions, limitations, or conditions that the legislature did not express. Gillespie Community Unit School District No. 7 v. Wight & Co., 2014 IL 115330, ¶ 36. There is no indication that the General Assembly intended for section 10-22.13a to apply only to property not used for “school purposes.” ¶ 17 Further support for our conclusion that the City’s zoning ordinances do not unduly interfere with the educational goals of the General Assembly is found in Wilmette Park District v. Village of Wilmette, 112 Ill. 2d 6 (1986). In that case, the park district filed a complaint against the village claiming it was exempt from the village’s zoning ordinance and, therefore, did not have to apply for a special-use permit to install new lights on its property. This court disagreed, holding that: “[n]either the Illinois Municipal Code nor the Park District Code provides park districts with immunity from the zoning ordinances of their host municipality. *** *** Absent an explicit statutory grant of immunity, the mere fact that the park district, a local unit of government, has a statutory duty to operate its parks cannot be extended to support the inference that it can exercise its authority without regard to the zoning ordinances of its host municipality.” Id. at 14-15.

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¶ 18 The park district in Wilmette Park District argued similarly to the Board in this case that the village’s zoning laws interfered with the park district’s statutory authority over park operations. Id. at 18. This court rejected that argument, holding that the village’s interest did not “originate from a desire to ‘manage’ park land or projects, but rather from its legitimate interest and authority in planning and regulating the use of land within the entire community to minimize abrasive activities and promote use consistent with the community character and expectations of its residents.” Id. In the same way, the City’s regulation of school-owned property for the benefit of the community as a whole is not equivalent to the regulation of public education activities such as school curricula, administration and staffing. ¶ 19 The Board next argues that school construction is not subject to local zoning laws because the School Code limits municipalities’ review and inspection of school construction plans pursuant to the “Health/Life Safety Code for Public Schools” (Health/Life Safety Code). Section 2-3.12 of the School Code (105 ILCS 5/2-3.12(c) (West 2012)) authorizes the State Board of Education to create the Health/Life Safety Code, which is referred to in various statutory provisions as a school “building code.” 23 Ill. Adm. Code 180; 105 ILCS 5/2-3.12, 3-14.20, 3-14.21 (West 2012). The School Code authorizes a municipality to register with the regional superintendent of schools if it wishes to receive notice of school construction plans or inspect construction sites. 105 ILCS 5/3-14.20, 3-14.21(d) (West 2012). The municipality may then object in writing to the plans, referencing the specific provisions of the Health/Life Safety Code upon which the objections are based. Id. ¶ 20 The Board and Schermerhorn contend that the foregoing provisions delineate the only opportunities for a municipality to participate in the construction of public school facilities. They argue that the City is estopped from objecting to the bleacher construction project or attempting to assert its zoning laws because it never registered with the regional superintendent to receive notice of school construction plans pursuant to section 3-14.20 of the School Code. This argument misconstrues the Health/Life Safety Code, whose purposes and goals are distinct from local zoning regulations. ¶ 21 It is clear from the plain language of its relevant provisions that the Health/Life Safety Code is a statewide building code which sets forth minimum construction standards and building specifications for public school facilities. Neither the building code itself nor the statutes referencing the code mention zoning, land-use, or storm water management. These issues are local matters ordinarily regulated by counties and municipalities. See 65 ILCS 5/11-13-1 et seq. (West 2012) (authorizing zoning by municipalities); 55 ILCS 5/5-12001 et seq. (West 2012) (authorizing zoning by counties); 70 ILCS 605/1-1 et seq. (West 2012) (Illinois Drainage Code). ¶ 22 The issues involved in zoning—the size, height, and location of buildings, setbacks from property lines, and the due process rights of neighboring property owners—are not addressed by a building code. The Health/Life Safety Code is concerned with building and construction standards to protect the health, safety, and welfare of those who use public school facilities. See 105 ILCS 5/2-3.12(a) (West 2012). It does not address the health, safety, and welfare of the community as a whole. The City’s decision not to be notified of building code matters did not waive or diminish the City’s interest in or authority over zoning and storm water management issues on school-owned property. Thus, the Health/Life Safety Code does not preempt or limit the City’s authority over zoning and land use issues within its jurisdiction.

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¶ 23 As a home rule municipality, the City has the power to regulate land use within its jurisdiction through zoning. There is no statute which exempts school district property from the exercise of the City’s zoning laws. Accordingly, we hold that the bleacher construction project undertaken by the Board and the District is subject to the City’s zoning and storm water ordinances.

¶ 24 CONCLUSION ¶ 25 For the foregoing reasons, we affirm the judgment of the appellate court affirming the trial court’s order granting summary judgment in favor of the city of Crystal Lake and decreeing that the Board of Education of Community High School District No. 155 is subject to the City’s zoning and storm water ordinances.

¶ 26 Affirmed.

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Diagrams: Just how big were those controversial Crystal Lake bleachers?

By JONATHON BERLIN AND PHIL GEIB FEB 10, 2016 AT 8:43 AM

The bleachers at Crystal Lake South High School in Crystal Lake have caused much discussion, many legal battles since being erected years ago. (Stacey Wescott / Chicago Tribune) At the center of battle that pitted neighbors of Crystal Lake South High School against school officials and local leaders is a set of bleachers. Really big bleachers. The new stands installed almost three years ago vastly increased the size of the bleachers and placed them much closer to neighboring homes. Here's how it went down, and just how big those bleachers were. The school and the neighbors took another step toward resolving the conflict this week when the district agreed to pay $273,000 in legal fees. In 2013, Crystal Lake South High built the new bleachers along the west edge of its football field. The project would nearly double seating and replace an aging press box. But some neighbors said they were never alerted to the project beforehand and took the school district to court.

The new bleachers were big. Twenty-seven rows of seats, 48 feet tall and nearly 200 feet long. The residents suing said the school did not get city permission to build the seats, while the school said it is immune to zoning laws. The case wound through the courts, but the football games went on.

Two key aspects of the size of the bleachers: The height (some neighbors complained of fans looking down into their houses and harassing them), and the reduced space between the rear of the stands and their property (the new bleachers were almost 30 feet closer than the original).

The case went all the way to the state Supreme Court and the court eventually ruled the bleachers must come down. After more haggling, a plan for a smaller set of bleachers has been approved that all sides appear to support.

The new bleachers, due to be installed before the next football season, will more than 25 feet shorter, with 18 fewer rows and will be 40 feet farther away from the neighboring property line with more landscape buffering.

Three sets of bleachers, hundreds of thousands of dollars in legal fees and a winding three-year road to compromise.

Oh yeah, the press box. The new press box on the controversial bleachers was taken down and moved to new, expanded bleachers on the east side of the field, near the school's tennis courts and not any homes.

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Y T LANDSCAPE PLAN LEGEND R O T E

P " 6 O - ' R 4 1 P EXISTING SHADE TREE PROPERTY LINE PROPERTY LINE ARCHITECTS:

PROPOSED SHADE TREE SHOT PUT STR Partners LLC DISCUS 350 West Ontario Street | Suite 200

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1 1 0 SCOPE: M ERIKKSON ENGINEERING NEW TURF, TRACK AND ATHLETIC EVENTS - SEE CIVIL DOCUMENTS 200M 145 Commerce Dr, Suite A

200M NATIVE PLANTINGS Grayslake, IL 60030

200M (847) 223-4804

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1 0 Grayslake, IL 60030

0 1 SCOPE: (847) 223-4804 NEW VISITOR BLEACHERS - SEE BLEACHER SHEETS • ROOFING AND BUILDING ENVELOPE:

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2 SITE CONSTRUCTION NOTES NEW BLEACHERS, PRESS BOX AND FENCING 2015 S Arlington Heights Road, Suite 108 WITH SCREENS - SEE BLEACHER SHEETS Arlington Heights, IL 60005 1. SEE CIVIL ENGINEERING DOCUMENTS FOR (847) 952-9668

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REPAIRED TO MATCH EXISTING ADJACENT R 837 Oakton Street E O M T MATERIALS AND SURFACES. I Elk Grove Village, IL 60007

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0 V (847) 981-1800 4 4. CAREFULLY REVIEW CONSTRUCTION DRAWINGS • CONSTRUCTION MANAGER: FOR ANY CONFLICTS WITH THE DEMOLITION PEPPER CONSTRUCTION

3 0 DRAWINGS. IF NEW CONSTRUCTION CONFLICTS

0 643 North Orleans St 3 WITH EXISTING ITEMS, EXISTING ITEM SHALL BE Chicago, IL 50554 DEMOLISHED AS REQUIRED FOR NEW (312) 266-4700

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Y This drawing is one drawing within a complete set of documents and shall not T

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P indicate the general scope of the project in terms of architectural design O

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N NATIVE PLANTING I Construction Documents. On the basis of the general scope indicated or

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R NEW STUDENT DROP-OFF - execution and completion of the Work. E

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O EXTENT OF WORK

R Copyright Notice, Copyright © 2020 STR PARTNERS LLC P The information in this document is the intellectual property of STR Partners LLC. It is intended solely for use by the “Client” during only this specific project. Reproduction of any portion of this document for any purpose other than for its intended use is not permitted without specific written permission of STR Partners LLC.

PROJECT STADIUM IMPROVEMENTS AT: RICH CENTRAL HIGH SCHOOL 3600 West 203rd St Olympia Fields, IL 60461

RICH TOWNSHIP HIGH SCHOOL DISTRICT 227 20550 South Cicero Ave

Matteson, IL 60443

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METAL & BRICK & METAL BUILDING BUILDING BRICK

PAD CONCRETE 145 COMMERCE DRIVE, SUITE A No. Reserved for Seal: Design By: Sheet Title: Sheet No: C GRAYSLAKE, ILLINOIS 60030 ERIKSSON ENGINEERING ASSOCIATES, LTD., 2020 ERIKSSON Professional Design Firm ENGINEERING email License No. 184-003220 ASSOCIATES, LTD. Date phone ADDITIONAL Expires: 04/30/2021 PROPOSED fax CX1.0 [email protected] PARKING (847) 223-4864 RICH CENTRAL HIGH SCHOOL (847) 223-4804 Approved By: Description STADIUM IMPROVEMENTS 3600 203RD ST. Date: OLYMPIA FIELDS, ILLINOIS Memorandum

TO: Jennifer Costanzo, AIA, LEED AP STR Partners, LLC

FROM: Stephen B. Corcoran, P.E., PTOE Director of Traffic Engineering

DATE: May 21, 2020

RE: Rich Central High School Parking Study Rich Township High School District 227 Olympia Fields, Illinois

Eriksson Engineering Associates, Ltd. (EEA) was retained by STR Partners, LLC on behalf of Rich Township High School District 227 to conduct a parking study for Rich Central High School. The school is located at 3600 West 203rd Street in Olympia Fields, Illinois. The purpose of this study is to determine the parking needs at the campus to accommodate the District’s school consolidation program and reconstruction of its sports stadium. Rich Central High School Rich Central High School is located on the north side of 203rd Street west of Governors Highway in Olympia Fields, Illinois. Access to the campus is provided by two driveways on 203rd Street. On the west side of the campus, a full access driveway is located next to the west property line of the school. To the east is a split driveway with a landscaped median separating the inbound and outbound movements. The land-uses near the site consist of Franciscan Health Olympic Fields Hospital to the west, a business park to the northeast, a church to the east, a former monastery the south, and the Brookdale senior residential development to the north. Rich Township High School District 227 is in the process of consolidating its three high school campuses into two and restructuring the educational program for the school. Some students will be traveling between the schools during the day using school buses. With the consolidation, the high school will have 1,434 students and 202 staff members. For the 2019-2020 school year, there were 1,000 students. The outdoor stadium will increase its seating from 1,568 to 2,700 persons. Olympia Fields Parking Requirements

EEA reviewed the Olympia Fields Zoning Code to determine the number of parking spaces required for the campus. The zoning code has two provisions that are applicable: Schools: Nursery, Elementary and High. One (1) parking space shall be provided for each employee. High schools shall also provide one (1) parking space for each student allowed to drive. Places of assembly: Theatres, Stadiums, Arenas, Auditoriums (other than church, college or institutional school), Convention Halls, Dance Halls, Exhibition Halls, Skating Rinks and Other Similar Places of Assembly. Parking spaces equal in number to twenty-five (25) percent of capacity in persons shall be provided. The number of parking spaces for the high school is determined by the highest requirement of either criteria.

145 Commerce Drive, Suite A, Grayslake, IL 60030 | 847.223.4804 2 Ms. Jennifer Costanzo  05.21.2020

@uli.org The parking requirements for high schools based on staffing address the day to day needs of the campus. The requirement for stadiums accommodates the peak load during major sporting events that occur after hours. Table 1 summarizes the high school parking requirement during the day which is 238 spaces currently and 282 spaces in the future. Table 1 Rich Central High School Daytime Parking Requirements

Spaces Scenario Size Requirement Required

158 Staff One space per staff 158 Existing 80 Students One space for students allowed to drive 80 Total 238 202 Staff One space per staff 202

Proposed 80 Students One space for students allowed to drive 80 Total 282

Table 2 summarizes the stadium parking requirement which is 392 spaces currently and 675 spaces in the future. Table 2 Rich Central High School Stadium Parking Requirements

Spaces Scenario Size Requirement Required

Existing 1,568 seats Parking spaces equal in number to twenty-five 392 (25) percent of capacity in persons shall be Proposed 2,700 seats provided. 675

Parking Supply

The existing parking lots at the campus will remain unchanged except for the restriping of four regular parking spaces to provide two additional accessible spaces in the main lot. This reduces the parking count from 367 spaces to 365 spaces (see Table 3). A new bus staging area is proposed to unload and load students with room for 28 full size school buses. It is located by the northwest corner of the school building. A separate bus area will improve traffic conditions at the campus with better separation from student/parent traffic flows and create more on-site queuing areas for parents. A secondary benefit of the new bus staging area is that it can be used for temporary event parking in the evenings and on weekends. The site plan shows 68 to 90 additional parking spaces that would support the larger sporting events in the stadium. A row of event parking next to the school building is under review by the fire department to determine if those spaces will be allowed (22 spaces). A total of 433 to 455 spaces would be on-site (see Table 3).

145 Commerce Drive, Suite A, Grayslake, IL 60030 | 847.223.4804 3 Ms. Jennifer Costanzo  05.21.2020

@uli.org Table 3 Rich Central High School Existing and Future Parking Supply Temporary Zoning Comparison Standard Accessible Event Total High School Stadium Parking (Surplus) (Deficit) Existing 360 sp 7 sp - 367 sp +129 sp -25 sp

433 to -220 to Proposed 356 sp 9 sp 68 to 90 sp +83 sp 455 sp 242 sp

Table 3 also determines the surplus or deficit of parking currently and in the future for the high school and stadium. Under existing and proposed conditions, the day to day zoning requirements for the high school are exceeded by the parking supply. The stadium parking requirement is 25 spaces short of the 392 spaces required for the existing stadium. With the larger stadium, the deficit is 220 to 242 spaces short of the 675 required spaces. A parking variation will be required. Assuming that only 68 spaces are permitted in the bus area for event parking, the variation request will be 242 spaces. If 90 spaces are permitted, the variation is less at 220 spaces. National Parking Data The Institute of Transportation of Engineers’ publication Parking Generation, 5th Edition provides parking data for high schools from around the country. The average parking demand is 0.26 spaces per student. For the existing 1,000 students, 260 spaces are needed and 373 spaces for the future 1,434 students. These numbers are similar to the Village requirements for the day to day operations. Event Parking With the shortage of on-site stadium parking spaces, building more parking is not recommended due to a combination of cost, additional impervious area, increased run-off, and less green space. With only four to eight large sporting events per year at the school, these spaces will be unused 98% of the time. In lieu of building more spaces, an alternative plan is to find off-site parking for these events with a shuttle to and from the campus. Several potential locations were identified: Bicentennial Park Lot is 0.4 miles to the east and has 58 parking spaces. Scheduling conflicts would need to be worked out with the Park District to avoid baseball or soccer games at the park Central Baptist Church is 0.25 miles to the east with 56 parking spaces. Business Park to the North next to the high school has several businesses with parking that could be used in the evening and weekends. There are several hundred potential parking spaces that can be used. Metra Commuter Lot is 0.8 miles to the east with 513 spaces. Not all spaces will be available depending on when the high school event starts and the percentage of commuters leaving the lot before the event starts. If all 242 spaces are provided in the Metra lot, it would only use 47% of the lot’s capacity and should not exceed the number of available spaces in the early evening hours on a weekday. There appears to be plenty of parking within a mile of the high school to meet the shortfall of 242 event parking spaces. There is additional parking at the School District 227 offices on Cicero Avenue (2 miles away) with 104 spaces and at Colin Powell Middle School on Matteson Avenue (2.25 miles away) with 248 spaces if needed.

145 Commerce Drive, Suite A, Grayslake, IL 60030 | 847.223.4804 Memorandum To: Village of Olympia Fields Planning & Zoning Commission

From: Michael Hoffman, Vice President, AICP, PLA and Benito Garcia, Associate, LEED AP BD+C, Teska Associates Inc.

Date: June 2, 2020

RE: Rich Central High School - Parking Variance ______

Executive Summary

Rich Central High School is situated on a (48.25) acre lot at 3600 West 203rd Street and will undergo development upgrades to the existing stadium & bleachers and a track & field, all of which have reached their useful life and not compliant with current ADA requirements. Stadium seating is being expanded, in part due to the realignment of schools within District 227 and the consolidation of athletic programs at Rich Central. The School District is requesting a parking variance to reduce the required on-site parking for the new stadium from 675 to 365 spaces initially, expanded to between 433 and 455 spaces in 2021. The application includes a parking study prepared by Eriksson Engineering Associates, Ltd. That study details a comparison to code requirements and proposed solutions. In short, the Village’s zoning code regulates parking for the school and for the stadium. For normal school operations (students and staff), the existing parking exceeds code requirements (282 spaces required vs. 365 provided). However, for the new stadium there is not sufficient parking per code requirements and thus the need for a variance.

Stadium Parking Requirements from the Zoning Ordinance

The Zoning Ordinances of Olympia Fields under Section 22-405. - Schedule of Parking Requirement, which states: (Section 22-405.[8]) Places of Assembly: Theatres, Stadiums, Arenas, Auditoriums (other than church, college or institutional school), Convention Halls, Dance Halls, Exhibition Halls, Skating Rinks and Other Similar Places of Assembly. Parking spaces equal in number to twenty-five (25) percent of capacity in persons shall be provided.

Project Background Rich Central High School is zoned R-1 Single Family Residence. The core of this project will be constructing a new stadium that includes enhancements to a track, field, bleachers, lighting, and press box, which are currently in disrepair and not compliant Page | 2 with ADA requirements. Improvements to the stadium will also include a new structure for ticketing & concessions in the entryway and a detached storage facility in the east side of the high school. Site improvements will upgrade circulation for buses and vehicles to be separate within the parking lot driving lanes. Current talks and investigations are also in progress to determine the turning radii and fire lane requirements for fire truck emergency services. Preliminary exhibits are available to identify if proposals are sufficient for fire trucks to navigate the site. Discussions with the local Fire Department are still pending. The site will also incorporate storm water management strategies for Metropolitan Water Reclamation District (MWRD) requirements.

Purpose of Variance

The existing parking supply is 367, of which four spaces will be restriped to provide two additional accessible spaces in the main lot, reducing the total parking to 365. The new stadium can seat 2,700 people, which totals 675 parking spaces required under Section 22-405.[8]. The applicant is proposing a parking expansion, adjacent to the gymnasium, during a project planned for 2021. The new bus parking area can accommodate (28) buses during the school day and will also be striped for up to 90 standard parking spaces for event parking. According to the applicant, installing additional pavement to meet the required parking threshold is not economically effective or sustainable. They estimate eight events or less annually which would leave parking spaces empty for most of the year. In lieu of having more parking spaces, the applicant proposes to find off-site parking for these events with a shuttle to and from the campus. Several potential locations were identified and noted below:

. Bicentennial Park Lot is 0.4 miles to the east and has 58 parking spaces. Scheduling conflicts would need to be worked out with the Park District to avoid baseball or soccer games at the park.

. Central Baptist Church is 0.25 miles to the east with 56 parking spaces.

. Business Park to the North next to the high school has several businesses with parking that could be used in the evening and weekends. There are several hundred potential parking spaces that can be used.

. Metra Commuter Lot is 0.8 miles to the east with 513 spaces. Not all spaces will be available depending on when the high school event starts and the percentage of commuters leaving the lot before the event starts. If all 242 spaces are provided in the Metra lot, it would only use 47% of the lot’s capacity and should

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not exceed the number of available spaces in the early evening hours on a weekday. Standards for Granting a Variance

Section 22-79 of the Village of Olympia Fields Zoning Ordinance outlines the following standards for the granting of a variance: a) The zoning board of appeals shall not vary the regulations of this chapter, nor recommend to the board of trustees variation of this chapter, unless it shall make findings based upon the evidence presented to it in each specific case that the standards for hardships set forth in the Illinois Municipal Code are complied with and the following:

1) Because of the particular physical surroundings, shape or topographical conditions of the specific property involved, a particular hardship to the owner would result, as distinguished from a mere inconvenience, if the strict letter of the regulations were carried out;

2) The conditions upon which the petition for a variation is based are unique to the property for which the variance is sought and are not applicable, generally to other property within the same zoning classification;

3) The alleged difficulty or hardship is caused by the ordinance and has not been created by any person presently having an interest in the property;

4) The granting of the variation will not be detrimental to the public welfare or injurious to other property or improvements in the neighborhood in which the property is located; and

5) The proposed variation will not impair an adequate supply of light and air to adjacent property or substantially increase the congestion in the public streets, or increase the danger of fire, or endanger the public safety, or substantially diminish or impair property values within the neighborhood. The Planning and Zoning Board may impose such conditions and restrictions as deemed necessary to comply with the standards set forth above. Evaluation of Variance Standards The requested parking variance has been reviewed according to the criteria outlined above, with the following evaluation: 1) While the School District plans to expand the capacity of the stadium, they are not and really cannot expand the size of the school campus. While they have the land to provide the additional parking, that land is already committed to provide

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outdoor recreational opportunities for students. In our opinion, it would be a hardship for the school to have to give up these valuable sports fields to provide additional parking for the limited number of times per year that it would be needed if alternative arrangements can be made for off-site parking.

2) Rich Central is the only High School in the Village, and the only location with a stadium. The High School has been in this location, with a fully developed campus, for many years (over 40 years). This situation is unique to the subject property as the high school is applying best practices by finding alternatives to fulfill the parking requirements during events.

3) The hardship is created by a combination of the unique nature of a school stadium and the Village’s parking requirements for such facilities which does not take into consideration frequency of use.

4) Provided off-site parking and shuttle services are provided as proposed, the parking variation will not be detrimental to public welfare or injurious to surrounding properties but instead demonstrate cooperation and resilience in utilizing existing, adjacent parking lots.

5) The proposed parking variance should not impair light or air, increase congestion, increase danger of fire, endanger public safety or diminish property values within the neighborhood. In fact, granting of the variance will reduce the amount of pavement required and the resulting stormwater run-off. The school will need to provide signage, advance notifications, and formulate a traffic plan when events take place at the school. Recommendation Teska Associates is comfortable with the applicant’s proposal to utilize existing off-site parking with a shuttle to and from the campus during events. These potential locations can significantly eliminate costs, additional impervious area, increased run-off, and preserve green space. However, we would recommend as a condition of approval that the School District provide the Village with evidence of the following: 1) Documentation with the owner(s) of parking locations demonstrating agreement on usage during such events (written agreement).

2) Coordination with the local parks, faith-based groups, & Metra, considering traffic management, proper signage, designated drop-off and pick-up locations, and other administrative tasks, if any.

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3) Commitment to provide the proposed shuttle bus services to the remote parking lot or lots and provision of an annual plan providing schedule information, route, and identified dates for events.

4) The School District’s completion of the bus parking/event parking area on-site in 2021. In our opinion, if the School District fails to complete the additional on-site parking in 2021, or fails to provide off-site parking if needed for events at the stadium, the Village would have every right to revoke the parking variance if granted.

1 PLANNING AND ZONING COMMISSION OF THE VILLAGE OF 2 OLYMPIA FIELDS 3 4 Minutes of the Planning and Zoning Commission Meeting held on Tuesday, June 9th, 5 2020. Due to COVID-19 the meeting was held remotely via Zoom. 6 7 CALL TO ORDER: 8 9 Chairman Blackwell called the meeting to order at 7:00 P.M. The assembly recited the Pledge of 10 Allegiance. 11 12 ROLL CALL: 13 14 Members Present: 15 Chairman Blackwell, Commissioner Betts (via telephone), Commissioner Bradshaw, 16 Commissioner Green, Commissioner Jones, Commissioner Miller (via telephone), and Trustee 17 Pennington. 18 19 Members Absent: 20 None. 21 22 Village Representatives: 23 John McDonnell - Building Commissioner 24 Mike Hoffman – Teska Associates (City Planning Consultant) 25 26 Other Participants: 27 28 Trustee Finley (via telephone) 29 Dr. Johnnie Thomas, Superintendent Rich Township High School District 227 30 Mr. Stephen Corcoran, Director of Traffic Engineering, Eriksson Engineering Associates on 31 behalf of the School District 32 Dr. Alicia Evans, Assistant Superintendent of Business & Operations for Rich Township High 33 School District 227 34 Mr. Todd Whitaker, Director of Athletics, Activities, and Transportation for Rich Township 35 District 227 36 Jennifer Costanzo, Principle with STR Partners, LLC who is the Architect for Rich Township 37 School District 227 38 Kevin Baffoe, Director of Buildings and Grounds for Rich Township School District 227 (via 39 telephone) 40 Geraldine Tyler, Resident of Olympia Fields 41 42 Chairman Blackwell stated that we do have a quorum to proceed. 43 44 REVIEW AND APPOVE THE MINUTES OF JANUARY 21st, 2020: 45 46 Chairman Blackwell stated that the first course of business is the review and approval of the 47 Minutes from the January 21st, 2020 meeting. 1

1 Motion by Commissioner Green, Second by Commissioner Betts to Approve the Minutes of 2 the Planning and Zoning Commission Meeting from January 21st, 2020, as Presented. 3 Voice Vote: All Ayes. Motion Carried. 4 5 SWEARING-IN OF MR. JOHN BRADSHAW: 6 7 Chairman Blackwell stated that he wanted to welcome our new Commissioner, John Bradshaw. 8 Chairman Blackwell read the oath to Mr. Bradshaw, and it was duly recorded by the Court 9 Reporter, Faith Stine, for the record as follows: “I, John Bradshaw, hereby swear under oath, that 10 I will abide to the rules, regulations and all pertinent Ordinances, subject to my appointment as a 11 Commissioner of the Olympia Fields Planning and Zoning Commission.” Chairman Blackwell 12 welcomed Commissioner Bradshaw. He stated that he is glad to have you. Commissioner 13 Bradshaw stated that he is glad to be onboard. 14 15 Mr. McDonnell advised everyone that the meeting is being recorded. 16 17 Public Hearing and discussion to consider an application filed by STR Partners, LLC on 18 behalf of Rich Township High School District 227 for a variance from the Village’s parking 19 requirements in conjunction with a planned renovation of the football field, track and 20 bleachers at Rich Central High School. The property is located at 3600 West 203rd Street. 21 22 Chairman Blackwell stated that this evening, we are having a Public Hearing and a discussion to 23 consider an application filed by STR Partners, LLC on behalf of Rich Township High School 24 District 227 for a variance from the Village’s parking requirements in conjunction with the 25 planned renovation of the football field, track and bleachers at Rich Central High School. The 26 property is located at 3600 West 203rd Street. We are going to have a presentation by the 27 Petitioner. Chairman Blackwell stated that he knows that you have a few people from the District 28 that are here. He asked that everyone announce their name, and then they can speak once you 29 know who is going first. He is sure that you probably synchronized this prior to the meeting. He 30 stated that following the presentation by the Petitioner, we are going to have a discussion and a 31 briefing by Teska based on his report. We will ask Mr. McDonnell to weigh-in with their 32 opinion, concerns and recommendation as well. 33 34 Ms. Costanzo stated that she is planning to provide an overview and a summary of the history, 35 and why we are here to request this variance. She believes that Steve Corcoran with Eriksson 36 Engineering is going to go further into detail with his parking report that he provided. The rest of 37 the District 227 staff are really here in support of any questions that the Commission may have. 38 39 Ms. Costanzo stated that she is going to share her screen. She doesn’t have too many exhibits, 40 but at least you will have an idea of what is going on at the school site. Ms. Costanzo pulled up 41 the Site Plan for Rich Central High School. She stated thank you again for pulling together this 42 meeting. She stated that with all of this virtual stuff going on these days she guesses it is easier 43 and neater to do, but she appreciates everyone’s time. 44 45 Ms. Costanzo stated that for various reasons, District 227 has decided to consolidate from three 46 separate high schools into one high school with two campuses. Rich East will be 47 decommissioned. Rich Central and Rich South will remain. As part of that consolidation, there 2

1 will be only one Athletic Program. It is determined that Rich Central High School host the 2 majority of the outdoor athletic supporting events, which includes football, and track and field. 3 She stated that while there has been a stadium located at Rich Central, roughly in the same 4 location that we are proposing the new stadium, it is beyond its useful life and in some disrepair. 5 The existing bleachers have never met ADA requirements. They have decided that it is time to 6 replace that stadium and give the community a new, up-to-Code stadium. 7 8 Ms. Costanzo stated that the enhancements with this project will include a new football field. All 9 of the new work is really concentrated in this northwest quadrant of the school. There are no 10 changes happening to the existing parking, or the entrance to the school, or to the school itself, 11 other than some interior renovations. We are really focused with this exterior work. 12 13 Ms. Costanzo stated that the new enhancements as part of this work will include a new football 14 field which is going to be synthetic turf. She stated new bleachers on both the home side and the 15 away side. A new press box which will be over the home side bleachers. A new running track, 16 which will also be synthetic material. A building that will now house ticketing and concessions 17 as the main entry into the stadium. There will also be a new access road which is kind of where 18 her little magnifying glass is going. That is providing, during the school day another road, an 19 access for buses to be separated from vehicular traffic. We will also be providing a way for 20 emergency vehicles to enter into the stadium from that access road and from the parking lot. 21 22 Ms. Costanzo stated that with the consolidation into one Athletic Program, it is necessary for us 23 to increase the capacity of the bleachers, because all of the schools will be going to this one 24 stadium for events. The new bleachers will now hold 2700 combined. That’s both home and 25 away. It is anticipated that the stadium will be at, or near full capacity possibly eight times a 26 year. They anticipate four to five football games each year that are home games. There may be 27 some marching bands and/or track events that may fill the stadium at that time. 28 29 Ms. Costanzo stated that the Zoning Ordinance for Olympia Fields requires parking spaces that 30 equal 25% of the capacity of a place of assembly. In this case, since there are 2700 seats at the 31 bleachers, 675 parking spaces are required. As the site stands now, we currently have 365 spaces 32 that are available. That’s our request for a variance. It is interesting to note though, that the 33 existing parking does exceed the parking requirements for normal school operations. That’s true 34 even after the consolidation for next year. There would be required 282 spaces for the normal 35 school functions. We have 365 provided. We are in excess of that requirement. This is an early 36 rendering that was done. This is our new entry on both the home and visitor side, with the ticket 37 booths on each side and the concessions to the back with the new track and field, and bleachers 38 shown from an aerial view. 39 40 Ms. Costanzo stated that with the issue of parking, the District is committed to in 2021, next 41 summer, expand their parking to address this shortage of event parking. This shaded area right 42 here, if she were to go back to that original plan because the orientation is a little different, it is 43 actually this area that she is circling now where the red box is. The plan is just rotated to the 44 right. The intent, in the future, in 2021, is to create a new bus only lot during school hours. That 45 will be striped for parking spaces for events. That will provide, she believes, up to 90 spaces 46 depending how we work out with the fire lanes and the turning radii.

1 Ms. Costanzo stated that the reasons that they are requesting this variance is because that land, as 2 you can see on the Site Plan, is really committed to providing outdoor recreational space for the 3 students. We feel that there is a little bit of a hardship in requesting this number of parking 4 spaces when we are at full capacity perhaps eight times a year, when the normal daily use we do 5 exceed the parking requirements. We are very mindful of wanting to not increase impervious 6 surfaces onto these sites which will create other problems with stormwater runoff and issues with 7 the Village. 8 9 Ms. Costanzo stated that she is going to let Steve Corcoran who prepared the Parking Study to 10 discuss in further detail his study. She pulled up Steve’s memo as well. 11 12 Mr. Corcoran asked Ms. Costanzo to go to Page 2. Mr. Corcoran stated that just to reiterate, we 13 looked at the parking, both under current conditions and future conditions. As Jennifer 14 mentioned, schools in Olympia Fields under zoning are looked at in two ways. One is the daily 15 operation of the school. That’s based on one parking space per staff employee, and for high 16 schools, one space for students allowed to drive to school. He stated or, if there is an assembly in 17 the auditorium and in this case the stadium, what the parking demand is for that. He stated 18 whichever the higher number is, that’s the required number for the site. Table 1 talks about our 19 daytime parking requirements. Currently, we are required to have 238 spaces for the high school. 20 In the future, with the additional students and staff there will be 282 required. That’s not critical. 21 When it comes down to the stadium, Table 2 shows under the zoning requirements today with 22 1568 seats, 392 spaces are required. The increase of 2700 that sets the number at 675 spaces 23 required per zoning. We don’t provide that. 24 25 Mr. Corcoran stated that Table 3 summarizes the supply and the differences for the high school 26 day-to-day and the stadium under existing conditions. We have 367 spaces on the property. That 27 includes the main lot, plus some employee parking north of the building. We are fine on the day- 28 to-day parking supply. Under the current stadium, we are 25 spaces short. Commissioner Jones 29 inquired of Mr. Corcoran whether or not he could repeat that because he is breaking up. Mr. 30 Corcoran stated under the existing conditions, we have a total of 367 spaces on the property. 31 Most of them are in the main, west lot. There is parking included north of the school for staff. On 32 a day-to-day basis, they exceed by 129 spaces under the current condition. He stated that with the 33 current stadium, we are 25 spaces short of the zoning requirement. That wasn’t an issue in the 34 past because until recently the schools in general were not required to meet the Zoning Codes, 35 but the rules have changed and now we are. That’s why they were allowed to have less spaces. 36 37 Mr. Corcoran stated that under the proposed condition, we are going to have initially 365 spaces. 38 We lost four regular spaces to add two additional accessible spaces. Next summer we are going 39 to build the bus drop-off area which gives us 68 to 90 spaces for event parking only. The reason 40 there is a range, we haven’t worked through with the Fire Department some of the vehicle 41 turning radiuses. At the low end, we will have at least 68. He stated at the high end we will have 42 90 spaces additional parking. Under the day-to-day conditions, we exceed the zoning 43 requirement. In the future, we are anywhere from 220 to 240 spaces short of the zoning 44 requirement and hence we need a parking variation. One option is to build more parking. That 45 takes away green space and athletic space. He stated that with the cost it takes away from 46 educational funding and creates more runoff for stormwater. In lieu of building an additional 242

1 spaces for anywhere up to eight days in use a year, we looked to add several offsite locations to 2 park. 3 4 Mr. Corcoran stated that they have identified six potential offsite shuttle parking areas that the 5 school could use, and provide shuttles for those eight events. Some of the spaces include the 6 Bicentennial Park Lot to the east. It has 58 parking spaces. Central Baptist Church which is next 7 to the park has 56 parking spaces. He stated that to the north of the high school in the Business 8 Park there are a number of businesses. He doesn’t know if they would all cooperate. There are 9 several hundred potential spaces there that the school could use. The Metra Commuter Lot is just 10 under a mile to the east. It has over 513 spaces. Since many of the events are going to be on the 11 weekends and later in the evening, most of those places would be available. They only need 242 12 parking spaces. There is plenty of parking there if that’s an option. The last two options were 13 District 227’s administration offices. There are 104 spaces available. They won’t be there in the 14 evenings and on the weekend. He stated that the Colin Powell Middle School just down the street 15 from the Administrative Office has 147 spaces available. That’s a typo in that memo. He 16 included some of the adjacent parking for the commuter space. He stated that in your packet, and 17 not part of this memo, there should have been a letter from the Elementary School District 18 indicating that they are willing to work with District 227 to let them use those spaces. Obviously, 19 the Administrative Office they can go there. There are plenty of spaces within the nearby area to 20 provide shuttle service. That is our recommendation at this point. They know they have the 21 Administrative Office and the Middle School’s parking spaces which meets the 242 shortfalls. 22 They always have the option of making deals with the other ones in the future too. That’s the 23 summary of his report. 24 25 Chairman Blackwell inquired whether or not there was anyone else from the District that wanted 26 to weigh-in regarding this. Chairman Blackwell stated that at this point we will turn to Mike 27 Hoffman from Teska Associates to give us their perspective on the Petition. 28 29 PRESENTATION BY TESKA ASSOCIATES INC. 30 31 Mr. Mike Hoffman from Teska Associates stated that they reviewed the case. They went through 32 and kind of summarized in an Executive Summary fashion the presentation that you just heard. 33 He is going to skip over all of that. They outlined the requirements in your Code to grant a 34 variance. We suggest some specific conditions that you might want to attach to granting of the 35 variance. The short summary is that we are supportive of the variance. We do feel that this is a 36 unique situation. Your alternatives are to pave over an acre and a half to two acres of land that is 37 going to be used as they say eight times a year, or be flexible and work with some of these offsite 38 locations with shuttle systems to still meet the parking need while preserving the recreational 39 space. 40 41 Mr. Hoffman stated that he is a Rich Central graduate. He use to play football and all kinds of 42 fun stuff. He stated that to him, it is kind of personal he guesses a little bit. He wants to be able to 43 keep some of the recreational fields out there. We do have to be sensitive to the parking demand, 44 because as they mentioned, they are going to combine the Athletic Programs of several schools 45 into this one location. On those eight days of the year there will be more of a parking demand 46 than there has been traditionally out there. These satellite facilities will be important if they are 47 running shuttles, and making provisions, and communicating that well to the community of how 5

1 that is going to work with signs. He is sure that they can do email blasts and all kinds of things to 2 let the students, parents, and the community know how the parking shuttle system will work. He 3 thinks that is very important. He thinks it is a good alternative solution. 4 5 Mr. Hoffman stated that in some cases you might apply for a variance and you might have other 6 options on the site. They really can’t. There isn’t anywhere that they can buy additional land here 7 to expand. The hospital is on one side. You have residential on the other. There is really no room 8 on the other side except the Office Park there. He thinks that they have outlined some good 9 alternatives. The preference would be shuttle locations that are as close as possible to the school. 10 If they can work out something in the Office Park there or with the Metra Lot down the street, he 11 thinks those would be the ideal solutions. He didn’t know that you had a written agreement with 12 the neighboring School District to accommodate that. That was one of his questions. He 13 appreciates that. 14 15 Mr. Hoffman stated that he can go through our specific findings of the variance requirements if 16 you want to. In short, it is a unique site. It is a unique use. We feel it does meet the requirements 17 of hardship that are outlined in your Code for a variance. We are recommending several 18 conditions: 1. Documentation that they had got some agreement to accommodate these offsite 19 parking events. He guesses that they do have that. He didn’t see that document. If it is on file, 20 that’s perfect. He wanted to make sure that it is in writing. 2. A requirement that they will be 21 responsible for coordinating with the providers of this offsite parking with signage for drop-off 22 and pick-up locations. And really communicating well with the community how the shuttle 23 parking system is going to work. Another condition, that they do what they said that they are 24 going to do, and add this additional parking next year in the area where they will be using buses 25 during the school day, he guesses, and then having it available for car parking for events in the 26 evening. He stated that with those conditions attached to the variance we are supportive of the 27 recommendation and we are recommending approval. 28 29 Chairman Blackwell inquired of Mr. McDonnell whether or not he wanted to weigh-in on any 30 other issues with this. 31 32 Mr. McDonnell stated that he agrees with Mike Hoffman. It is very important that we know what 33 the coordination efforts are going to be. Is that going to be a School Policy for using this other 34 facility for parking? How is that going to work? How is the school going to handle that? It’s 35 great that you have a letter that says they are going to allow parking at that other area, but how is 36 that going to get handled? That’s what the Village wants to know. So that during these eight 37 times during the year that the Village is not taxed with handling any situations that you are 38 having there for parking, such as people trying to park on 203rd, Street. People trying to park on 39 lawns within the school area. How is that traffic going to be directed to the other location which 40 is approximately 2.5 miles away? It is probably a seven-or-eight-minute drive by car. It is still 41 2.6 miles away. It is not adjacent to it or something like that. It’s very important that the Village 42 knows how that is going to play out during one of these large events. That information will also 43 need to be provided to the Board when this, or if this moves to the Board level. 44 45 Mr. McDonnell inquired whether or not anybody has spoken to Metra about the use of the Metra 46 Lot. It is a lot closer than the other school is. 47 6

1 Dr. Johnnie Thomas, Superintendent of Rich Township High School District 227 stated that we 2 did reach out to Metra. Metra informed them that the City owned the lot. We have been going 3 back and forth. They did get a document from the City that was from Metra saying that as of 4 May 1st, they were going to terminate the City’s operation of that lot. We have been making 5 phone calls to try to figure out who is actually responsible. As of May1st, 2020, somehow that 6 responsibility got switched between the Village and Metra. 7 8 Mr. McDonnell stated that is correct. The Village no longer has responsibility over that. 9 10 Mr. Todd Whitaker stated that he is with District 227. He reached out to Anthony O. He 11 apologized, but he cannot pronounce his last name, as well as Alvin Terry, and explained to them 12 the situation. Mr. Whitaker stated that Anthony told him that he would have to move it up 13 through his supervisor or his bosses. Mr. Whitaker stated that he has yet to have a response from 14 him. 15 16 Mr. McDonnell stated that we are talking about this reconfiguration and adding parking for the 17 2021 construction year. He has not seen a construction schedule yet on this project. Do you feel 18 that this project that you have in front of us today, is actually going to be completed before the 19 2021 construction year? And could, what your plans are for 2021 be moved out to 2022 because 20 you haven’t finished this project that is scoped out for 2020? It is a pretty extensive ground 21 renovation for the project. He just wants to hear your thoughts on that schedule. 22 23 Ms. Costanzo stated that’s a fair question given the current status of our permit review process. 24 She knows that we have recently responded to the Village of Olympia Fields’ stormwater and 25 utility comments again. They still have to go through MWRD. She doesn’t think that she can 26 answer his question because Pepper Construction is the construction manager and they are kind 27 of handling and tracking the schedule. She guesses that we will have to get back to you on that. 28 The intent is still to have this project, even if it is not complete for the athletic season, to have it 29 completed before the end of school next year or before the end of this year, even if it takes until 30 October or November to complete it, which would then still allow us to expand the parking in 31 2021. Mr. McDonnell stated okay, fair enough. Those are the only questions that he had. 32 33 Dr. Thomas stated just to make sure, we are committed to seeing these projects through and have 34 them budgeted and have them scheduled. That piece, he can affirm for you, that we are 35 committed to it. 36 37 Mr. McDonnell inquired of Dr. Thomas whether or not there is a way that you could provide 38 documentation that shows that the project for 2021 is already budgeted. Dr. Thomas stated yes. It 39 would be in the approved budget that the Board has to vote on here coming up. It would be 40 included in that in the budget year. He stated yes, we could provide where it is budgeted out for 41 the 2021 school year. Mr. McDonnell inquired but it has not been voted on yet, correct. Dr. 42 Thomas stated that our budget is ready. They are going to take action on it here soon. It has to sit 43 for 30 days. Mr. McDonnell thanked Dr. Thomas. 44 45 Dr. Evans stated that she is prepared to answer your question about how we will handle the 46 shuttle buses to the remote sites if you are interested. We will use Facebook, email blasts, 47 signage. We will also place information on our website under our athletics tab, as well as our 7

1 main page to inform people about the number of spaces that are available and the timing of the 2 shuttle buses which will come regularly at the start and drop-off times. We will provide our own 3 school personnel that will direct traffic, along with police that work for us. They will also keep 4 people from parking on the street in places where they shouldn’t. We will contract with our 5 transportation company to allow for buses to come and go from the remote sites back to the 6 stadium, and then at the start of the game, throughout the game, and at the end of the game to get 7 all of the people back to their cars. Mr. McDonnell stated okay. 8 9 Chairman Blackwell stated with that said, thank you very much for that presentation. He is 10 looking at the Agenda at Number 7 and Number 8. He believes that it should be reversed. 11 Typically, we would hear from the public. In this situation we probably won’t have much public 12 to comment prior to going into discussion by the members. 13 14 OPEN FOR PUBLIC COMMENT: 15 16 Motion by Trustee Pennington, Second by Commissioner Green, to Open the Meeting for 17 Public Comment at 7:40 P.M. 18 Voice Vote: All Ayes. Motion Carried. 19 20 Chairman Blackwell stated that the meeting is hereby open for the Public Comment portion of 21 the meeting. Chairman Blackwell inquired of Mr. McDonnell whether or not there were any 22 questions submitted to him after he made his email available for the public to weigh-in regarding 23 this Petition. Mr. McDonnell stated that he did not receive any emails from the public with any 24 questions. The questions that he did receive were internal, and he has already answered them. 25 26 Mr. McDonnell stated that the public can also be the people that are in this meeting. He knows 27 that Trustee Finley is not part of the Commission, so she would be part of the public. He stated 28 that anybody that is on this call and would like to ask any questions. He stated even the people 29 that are from the School District could ask questions if they would like. 30 31 Ms. Geraldine Tyler stated that she is a resident of the Village. She is just trying to get an 32 understanding that this securing of additional parking spaces is for activities that will occur about 33 eight times a school year. That is what you are saying. Dr. Thomas stated yes. Ms. Tyler also 34 wanted to know the alternate sites, other than School District 159, do you have that in writing 35 that you will be able to utilize those spaces? You have been to the church. You have been to the 36 Park District. 37 38 Mr. Whitaker stated that he has spoken directly with the Park District. They provided him with a 39 contract. The days that we would have the events, we would just submit a contract with them to 40 secure that lot. Like he said with Metra, he made contact with Anthony O. and another 41 gentleman. They are trying to figure out from their standpoint how to come up with a contract. 42 We are just waiting to hear back from them right now. Ms. Tyler inquired what about the church. 43 Mr. Whitaker stated that the church has not responded as well. He talked to them twice. He has 44 spoken with the secretary. She has not responded back with an official contract either. She said 45 that they would be willing too. 46

1 Ms. Tyler inquired those alternate sites, that’s not enough additional parking for what you are 2 trying to do eight times a year. Dr. Thomas stated just with the agreement using the District 3 Office and the Middle School we have enough spaces. As was mentioned, we want to make sure 4 that we try to accommodate people by seeing if we can find some additional sites that are closer. 5 6 Ms. Tyler stated just as an aside, with the closing of the one school and bringing the two schools 7 together, and some of the projects, if you have an opportunity at some point, she would like to 8 see you bring whatever the District’s vision is to the wider community, maybe you might get a 9 little bit more support. Just to the community at large. She doesn’t come to the Board Meetings. 10 She stated that was to Dr. Thomas. Thank you to the Commission. Chairman Blackwell thanked 11 Ms. Tyler. He appreciates the questions. 12 13 Chairman Blackwell inquired whether or not there were anymore questions from the public, 14 which would include any additional comments from the District wanting to weigh-in. There were 15 no further questions or comments from the public. 16 17 CLOSE PUBLIC COMMENT: 18 19 Motion by Trustee Pennington, Second by Commissioner Green to Close the Public 20 Comment Portion of our Meeting at 7:45 P.M. 21 Voice Vote: All Ayes. Motion Carried. 22 23 Chairman Blackwell stated that the Public Comment portion of the hearing is hereby closed. 24 25 DISCUSSION OF THE MEMBERS: 26 27 Chairman Blackwell stated that we are at the discussion by members. We will go to each person 28 to see if there are any comments, recommendations, or questions by our members. He will start 29 with our newest member, Commissioner Bradshaw. 30 31 Commissioner Bradshaw stated that he has one comment. It pretty much echoes the concern and 32 the conditions of Teska and John McDonnell as it relates to the remote parking. Commissioner 33 Bradshaw stated that should the Planning and Zoning Commission approve this Petition for 34 variance, we should probably stipulate that such approval does not constitute an acceptance of 35 the plans for the remote parking, just as a matter of risk management for the Village. That’s all 36 that he has. Chairman Blackwell thanked Commissioner Bradshaw. 37 38 Commissioner Jones stated that he has two or three questions. Commissioner Jones inquired of 39 Dr. Thomas and/or Dr. Evans what is the cost of the overall project. Dr. Evans stated let her get 40 that information for you. 41 42 Commissioner Jones inquired that we don’t have anything in writing as far as a commitment 43 from the Business Park, and the Baptist Church to allow parking to take place there for these 44 events. Dr. Thomas stated not yet. We do have commitments from our feeder District. We have 45 reached out, and we are working on getting agreements with them. 46

1 Commissioner Jones stated that he read the Rich Township Message that Dr. Thomas sent out. 2 He mentioned it to some of his neighbors. Unfortunately, they have not seen this. Dr. Thomas 3 stated that we mailed that out to the entire community. He doesn’t know what is going on with 4 the Post Office. It has gone out. He has gotten a ton of phone calls from all over the different 5 municipalities that we support asking questions about it. He has a Board Member who is in 6 Olympia Fields and she received hers. He is not sure what is going on with the Post Office. 7 Commissioner Jones stated that he just mentioned that because he mentioned to some of his 8 neighbors what was going on and they weren’t aware of it. 9 10 Commissioner Jones stated that Jennifer mentioned the access road. The girls’ softball field is 11 going to be removed. Ms. Costanzo stated yes, it will be removed. The softball is going to be 12 relocated to Rich South. Their varsity will be moved over there. We are going to make 13 accommodations for the junior varsity at Rich South as well. Commissioner Jones stated that is it 14 for now. Thank you. Chairman Blackwell thanked Commissioner Jones. 15 16 Commissioner Green stated that he has two questions. Commissioner Green inquired with all of 17 the additional students that you are bringing over, you are bringing over additional teachers and 18 other personnel, so you will need more parking spaces for them. Have those been accounted for? 19 How are the roads? The way that this is fixed now, it is just one way in to get into Rich Central. 20 Is that going to be changed where you have at least two ways, one way in and an exit way out? 21 22 Ms. Costanzo stated that she can answer the first part of the question. We have accounted for 23 what happens after the consolidation, so the number of students and the number of staff. After it 24 is consolidated, we do have the number of parking spaces available to accommodate and exceed 25 the zoning requirements. She stated that maybe Mr. Whitaker could respond to the ins and outs 26 of the existing site. 27 28 Mr. Whitaker stated that currently, we do have the main entrance in which is on the east side of 29 the tennis courts. There is also an exit on the west side. There are two ways in and out of the 30 parking lot currently. Again, the second one, which is on the west side of the tennis courts which 31 is closer to the hospital, that is primarily used for the buses to leave after school. The main 32 entryway is where all of our cars come in during the day as well. We currently have two ways in 33 and out of the parking. Commissioner Green thanked Mr. Whitaker. 34 35 Dr. Evans stated that she would like to answer the question on the budget. It is $5,377,000.00 for 36 this project. Commissioner Jones thanked Dr. Evans. Commissioner Jones stated that he wanted 37 to piggyback off of what Commissioner Green just asked. The physical plan is not going to 38 change though, is it? The capacity for students at Rich Central. Dr. Thomas stated no. Ms. 39 Costanzo stated that’s correct. Commissioner Jones stated the parkway now at the gym, that’s 40 where the buses will be. That is going to be taken out, and the buses will be there next year. Is 41 that what you are saying? Ms. Costanzo stated that’s correct. 42 43 Ms. Costanzo stated that we lost our leader. He seems to have disappeared. Mr. McDonnell 44 stated that he might have gotten dropped. A few minutes ago, the sirens were going off where he 45 is at and it is moving your way. Commissioner Miller stated that maybe he will get back on. Mr. 46 Hoffman stated that while we are waiting, if other Commissioners have questions, he doesn’t 47 know why you couldn’t proceed with that. Mr. McDonnell stated right. 10

1 Commissioner Miller stated that he just has a couple of questions. You said that in 2021 you are 2 going to be adding surface parking, about 220 spaces. Is that correct? Ms. Costanzo stated no. It 3 will be a maximum of 90 spaces in what is going to be at the new bus parking area that we will 4 stripe also to be used for vehicular parking for the events. Commissioner Miller stated so it is 5 basically 90 new spaces as far as surface parking is concerned. Mr. Hoffman stated yes, up to 6 that amount. There is some issue with how we handle the fire lane. We have to work with the 7 Fire Department. He stated that 90 would be the maximum number. Maybe a little bit less. 8 9 Chairman Blackwell apologized, but his internet just crashed on him. He guesses there is a 10 tornado warning or something out there with this weather. (Chairman Blackwell joined the 11 meeting via telephone). Chairman Blackwell inquired where are we now? 12 13 Commissioner Miller stated that he just had a question about the 2021 surface parking addition. 14 He just wanted to know what the number was on that. It is going to be an additional 90 spaces. 15 When is this consolidation plan to be completed? Are those 90 spaces not going to be needed 16 until 2021 because of what? Aren’t all the students going to go there this upcoming school year, 17 or no? 18 19 Ms. Costanzo stated that they are. However, for normal school function we already exceed the 20 number of spaces that are required for the Zoning Ordinance just for daily school activity. 21 Commissioner Miller stated that the additional spaces are basically for the event parking? Ms. 22 Costanzo stated correct, to try to get closer on the gap between the Zoning Ordinance and what 23 we have. Commissioner Miller inquired whether or not a study was ever done, a cost comparison 24 between providing elevated parking above the existing surface parking, versus the cost of 25 purchasing, operating, and maintaining a shuttle bus service and all the other associated costs of 26 the offsite parking? In other words, additional surface parking with the shuttle buses that it would 27 actually entail, versus just providing some elevated parking above the existing surface and not 28 decreasing your green space at all, or any surface runoff, or anything like that? Ms. Costanzo 29 stated that with just having eight events a year, it still doesn’t become cost effective to increase 30 the parking on the site and create that burden for the District. 31 32 Mr. Corcoran stated that just from a cost perspective, structure parking is $28,000.00, $25,000.00 33 a space. That’s close to $6,000,000.00 to provide the additional 242 spaces. Commissioner 34 Miller stated that the cost of a surface parking space is about what, $10,000.00? Mr. Corcoran 35 stated which would be about $1.2 million if we had the space to put them. Commissioner Miller 36 stated that’s all for him. 37 38 Trustee Pennington inquired is he correct in assuming that if you get agreements with 39 Bicentennial Park, Central Baptist Church, the Business Park, and the Metra Commuter Lot, 40 there would be no immediate need for the additional parking at Colin Powell or some of the 41 other outlying places listed in your presentation. Dr. Thomas stated that’s correct. The Metra Lot 42 alone, depending on how many spaces they will allow for us to use, could be a viable space for 43 us. We just wanted to make sure that we had some backup plans to present to the Committee. 44 45 Trustee Pennington inquired have you discussed this with our Police Department with regard to 46 their involvement relative to traffic control at these events. Mr. Whitaker stated that he has talked 47 to the Police Department about this. That’s how we got to the point where previously, in years 11

1 past, they would allow us to park on 203rd, but with the hospital next door becoming a major 2 Trauma Center, as well as the increase of students and visitors coming to the events, that’s why 3 we were saying that we would no longer be allowed to park on 203rd and we would have to find 4 alternative parking. He has discussed this matter with them, as well as discussed, the shuttles, as 5 well as using the Business District and the other location that we discussed for the shuttles. 6 7 Trustee Pennington inquired would the Village of Olympia Fields Police Department be required 8 to serve as traffic controllers for your outlying areas. Dr. Thomas inquired can you help me 9 understand when you say “outlying areas.” Trustee Pennington stated Colin Powell is a possible 10 parking lot area. Dr. Thomas stated that would be in Matteson. Trustee Pennington inquired to 11 what extent would Olympia Fields be involved, if any. Dr. Thomas stated that they have 12 supported us in exiting traffic at the end of events. We would still need that support in making 13 sure that people are getting out of the lot and things of that nature. We do have our own internal 14 security and can move people around internally. There would be some support there. But nothing 15 additional to what they have already provided to us. 16 17 Trustee Pennington inquired when do you anticipate starting this project. Dr. Thomas stated as 18 soon as you say yes. We are kind of waiting on all of the permits and things of that nature. We 19 have a number of projects that are actually underway right now at both campuses. We are just 20 trying to move this process through so that we can begin immediately. We would really like to 21 have the new athletic teams, our soccer team and our football team to be able to use the stadium 22 this year. We are really hoping and praying that we can get some approvals here so that we can 23 begin that work. Trustee Pennington thanked Dr. Thomas. He stated that he has no further 24 questions. 25 26 Commissioner Betts stated that she has no additional questions. Mr. McDonnell inquired when 27 does the school year start. Dr. Thomas stated August. 28 29 Chairman Blackwell stated that he has a couple of questions. He stated that certain questions that 30 he had had before have since been answered. The Commissioners have asked those questions. 31 Your first date that you anticipate the lot being overflowed such that you would have to go to 32 your options, what would that perspective date be? Mr. Whitaker stated that next year our 33 projected first home game for football would be September 25th, he believes. Our first three 34 games would be away games. The first game at home would be mid-September. 35 36 Chairman Blackwell inquired as far as the facility, is this strictly for use for Rich Township 37 Schools, or are you looking for other types of activities, maybe private activities to take place. 38 Dr. Thomas stated that any of the activities that we would use would be associated with the 39 School District. There could be regional events like track and field and things of that nature 40 where people are invited into the area regionally to participate in a track meet, or things of that 41 nature. In terms of private use, we had no plans to use it for private use. 42 43 Chairman Blackwell stated that he is taking a look at the letter that Dr. Thomas received from 44 Dr. Alfred. He thinks that is a good effort to have the potential to exercise some of the options 45 that you all have indicated for parking overflow. He wants to make a comment about what has 46 repeatedly come up concerning commitments. Some of the entities that you look forward to 47 assisting you with additional parking, he understands the complications with trying to make all 12

1 the connections and have everything lined up perfectly. In a real world that typically doesn’t 2 happen as fast as we would like. He understands that you are looking at Metra for some 3 additional parking overflow situation, and you have not really gotten any commitment from 4 them. So far as the churches, he is not sure which particular churches you would be 5 communicating with to have that additional parking. It looks like that hasn’t come to fruition 6 either as well. He stated that with the Colin Powell School, the letter from Dr. Alfred, that looks 7 to be a viable commitment from them to allow you to utilize their lots for some additional 8 parking. That’s good to have that going for you at least. 9 10 Chairman Blackwell stated that he thinks that there were some concerns other than that, that staff 11 had mentioned, John McDonnell and Teska, regarding certain signage, and really the proper way 12 of making sure this is fully communicated such that participants or people attending the event 13 would have clear notice that they would have to go to these overflow lots. Besides that, he didn’t 14 have any real issues with what you were trying to do. He thinks it is purposeful and it would 15 enhance Olympia Fields, in fact, to develop what you are looking to accomplish here. He knows 16 it is a work in progress because you have budgets and people involved that you have to move 17 things along with. It sounds like for all of your other needs for your building and approvals that 18 you are currently working with our staff and other entities besides the Village of Olympia Fields 19 to accomplish that task, which is very positive that you are moving forward with that. 20 21 Chairman Blackwell stated that he is taking a look at Teska’s recommendation to us, and his 22 memo regarding your request for a variance. He knows that Mike didn’t go through each and 23 every point that is on Page 3. Typically, he believes, that for the record, we would develop that 24 too to bring out the specific legal requirements for a variance of this sort. This is under Section 25 22-79 of our Ordinance. “1. Because of the particular physical surroundings, shape or 26 topographical conditions of the specific property involved, a particular hardship to the owner 27 would result, as distinguished from a mere inconvenience, if the strict letter of the regulations 28 were carried out.” Chairman Blackwell stated that he believes that you have met that burden and 29 shown that if, in fact, you were required to develop a substantial number of additional parking 30 spaces, it would have a potentially negative impact if you had to do that. It would take up green 31 space as you have indicated in your Petition, as well as being a financial burden based on the 32 cost of each additional space. 33 34 2. “The conditions upon which the petition for variation is based are unique to the property for 35 which the variance is sought and are not applicable, generally to other property within the same 36 zoning classification.” Chairman Blackwell stated that from what he has heard, Ms. Costanzo has 37 pointed out that you have a limited area to even potentially expand, because you have other 38 fields, and courses, and so forth adjacent to that particular area that would be, in fact, eliminated 39 if you were to cement and block up for the additional spaces per the Ordinance. 40 41 3. “The alleged difficulty or hardship is caused by the Ordinance and has not been created by any 42 person presently having an interest in the property.” Chairman Blackwell stated that he thinks 43 that is quite evident that it is the circumstances of the unique piece of property. There has been 44 no burden or difficulty as a result of the Petitioners actions or conduct. 45 46 4. “The granting of the variation will not be detrimental to the public welfare or injurious to other 47 property or improvements in the neighborhood in which the property is located.” Chairman 13

1 Blackwell stated hearing no descent from any residents or others, as we have had the open 2 hearing and requested questions through staff, it doesn’t appear that there is any detriment to the 3 public welfare whatsoever based on the considerations at hand today. 4 5 5. “The proposed variation will not impair an adequate supply of light and air to adjacent 6 property or substantially increase the congestion in the public streets, or increase the danger of 7 fire, or endanger the public safety, or substantially diminish or impair property values within the 8 neighborhood.” Chairman Blackwell stated that he thinks that Rich Central has a unique 9 location. A very excellent location for what the District does there and what they need to do 10 based on the reconfiguration of these schools. Essentially, this appears to be a substantial 11 enhancement to Olympia Fields rather than a diminishment of any property values whatsoever. 12 13 Chairman Blackwell stated that looking at those particular things, he thinks that the Petitioner 14 has met the burden to not only request a variance but, in fact, to meet the requirements that are 15 within our Ordinance for such a variance. He wants to add that Teska’s recommendation as it 16 regards the Petition, and as it regards this recommendation to the Commissioners is significant. 17 In particular, the whole idea about the commitment to provide the proposed shuttle bus services. 18 We would take the District on its word that it will follow-up with these various options. It 19 appears that if there is a substantial effort currently being made with pledged follow-up to get 20 additional spaces and that’s important. Simply because we do not want to get in a traffic flow 21 situation and, of course, as we all would know have people sort of unsupervised parking on grass 22 and causing other problems that would lead to the Village having the police out to deal with this 23 issue. He was very pleased to hear that you have your own security and your own system to 24 handle the parking, as well as potential signage and communications to manage that ahead of 25 time knowing what dates you are going to need the overflow, or potentially the dates. 26 Chairman Blackwell stated that the final thing is the variance if, in fact, it is granted he would 27 strongly take into consideration the statement that Teska has made regarding the Village’s right 28 to revoke the parking variance if, in fact, the District is unable to, or fails to meet the 29 commitments that have been set forth by the District to manage the parking. 30 31 Chairman Blackwell stated that with that said, he thinks at this point we need to have a 32 consideration for a vote, as to whether the Commissioners would or would not vote to make a 33 recommendation to the Village Trustees who ultimately make the final decision on these matters, 34 as to whether we would approve the variance. At this point, he will accept a Motion from any of 35 the Commissioners as such. 36 37 Mr. McDonnell stated that the recommendation by Teska Associates, if you think it is necessary, 38 items 1 through 4 for the record, be added to the record in your Motion to take a vote. 39 40 Mr. Hoffman stated that he would recommend that, because honestly without that, it probably 41 doesn’t meet the criteria of our variance, but if they do those things, then it does. He thinks that 42 is important. Chairman Blackwell stated yes, agreed. That would be part and parcel of the 43 recommendation that it would be made, so far as his feelings are with that. It is up to the 44 Commissioners to vote on that. At this point, he will accept a Motion regarding the Petition. 45 46 47 14

1 MOTION OR RECOMMENDATION TO THE BOARD OF TRUSTEES: 2 3 Motion by Chairman Blackwell, Second by Commissioner Betts that the Petitioner’s 4 Request for a Variance be Approved as a Recommendation to the Board of Trustees of the 5 Village of Olympia Fields, with the Addendum of Teska’s Recommendation as it Pertains 6 to: 7 8 Number 1: Documentation with the owners of parking locations demonstrating agreement 9 on usage during such events in the form of a written agreement. 10 11 Number 2: Coordination with the local parks, the faith-based groups, & Metra, 12 considering traffic management, proper signage, designated drop-off and pick-up locations, 13 and other administrative tasks, if any. 14 15 Number 3: Commitment to provide the proposed shuttle bus services to the remote parking 16 lot or lots and provision of an annual plan providing schedule information, route, and 17 identified dates for the events. 18 19 And finally, the School District’s completion of the bus parking/event parking area on-site 20 in 2021. 21 22 And also including the Village’s right to revoke the parking variance if, in fact, those 23 conditions are unmet by the District. 24 25 Roll Call Vote by Commissioner Green. 26 27 Commissioner Betts, I concur. 28 Commissioner Jones, Yes. 29 Commissioner Miller, Agree. 30 Commissioner Bradshaw, Yes. 31 Commissioner Green, Yes. 32 Chairman Blackwell, Yes. 33 34 Chairman Blackwell stated that we have a unanimous vote to approve the variance and forward 35 our recommendation to the Board of Trustees of the Village of Olympia Fields. He wanted to 36 thank the participants this evening for taking the time to make the presentation, and our staff and 37 Teska, as well as Geraldine Tyler who weighed in as a member of the public and, of course, the 38 Commissioners for managing the business of the Village to take care of these measures. 39 40 Trustee Pennington inquired of Mr. McDonnell whether or not he could calendar us on when this 41 might come before the Board of Trustees. 42 43 Mr. McDonnell stated that he won’t know that information until tomorrow. We have a scheduled 44 staff meeting for tomorrow morning. We will find out when the Board of Trustees are going to 45 hear items. He will have to let you know then. 46

1 Trustee Pennington stated that is fine. The only reason why he brings that up is because it 2 appears that this is a time of the essence type of project. The earlier we can get this to the Board 3 of Trustees for final approval, the better it will be for the School District. Mr. McDonnell stated 4 right. He will advise you. Trustee Pennington stated thank you. Chairman Blackwell stated good 5 point. 6 7 ADJOURNMENT: 8 9 Motion by Commissioner Green, Second by Commissioner Miller to Adjourn the Meeting 10 at 8:22 P.M. 11 Voice Vote: All Ayes. Motion Carried. 12 13 Respectfully submitted by Faith Stine. 14

VILLAGE OF OLYMPIA FIELDS PRELIMINARY FY2020 RESULTS- AUDIT PENDING FY 2020 SNAPSHOT- REVENUES AND EXPENSES FOR APRIL 2020 Favorable Annual Budget Actual (Unfavorable) Budget TwelveMonths TwelveMonths Budget GENERAL FUND REVENUES: TAXES 4,868,149 4,868,149 4,789,103 (79,046) CHARGES FOR SERVICES 314,451 314,451 316,902 2,451 LICENSES & PERMITS 237,475 237,475 220,560 (16,915) INTERGOVERNMENTAL 11,000 11,000 48,498 37,498 FINES & FEES 907,400 907,400 780,437 (126,963) INVESTMENT INCOME 60,000 60,000 59,576 (424) MISCELLENOUS 107,060 107,060 66,293 (40,767) OTHER SOURCES/TRANSFERS 5,000 5,000 2,910 (2,090) TOTAL REVENUES 6,510,535 6,510,535 6,284,280 (226,255) EXPENSES: GENERAL OPERATIONS 341,852 341,852 226,175 115,677 ADMINISTRATION 228,569 228,569 231,611 (3,042) CLERK 21,145 21,145 16,335 4,810 FINANCE 348,478 348,478 341,450 7,028 POLICE 4,538,215 4,538,215 4,142,135 396,080 PUBLIC WORKS 281,289 281,289 276,770 4,519 BUILDING 560,245 560,245 417,812 142,433 FIRE 911 451,001 451,001 451,001 - PLANNING 57,000 57,000 20,589 36,411 EXECUTIVE/LEGISLATIVE 58,172 58,172 51,043 7,129 ECONOMIC DEVELOPMENT 89,535 89,535 98,115 (8,580) COMMISSIONS & COMMITTEES 48,855 48,855 43,203 5,652 INDIRECT OVERHEAD ALLOCATION (532,658) (532,658) (532,658) - TOTAL EXPENSES 6,491,698 6,491,698 5,783,580 708,118

OPERATING SURPLUS (DEFICIT) 18,837 18,837 500,700 481,863

TRANSFERS OUT: 416,450 416,450 416,450 -

FUND SURPLUS (DEFICIT) (397,613) (397,613) 84,250 481,863

WATER FUND REVENUES: OPERATING 2,078,222 2,078,222 2,150,684 72,462 NON-OPERATING 236,943 236,943 398,046 161,104 TOTAL REVENUES 2,315,165 2,315,165 2,548,731 233,566 EXPENSES-PUBLIC WORKS 2,088,532 2,088,532 1,921,247 167,285

OPERATING SURPLUS (DEFICIT) 226,633 226,633 627,484 400,851

TRANSFERS OUT: 722,447 722,447 722,447 -

FUND SURPLUS (DEFICIT) (495,814) (495,814) (94,963) 400,851

SEWER FUND REVENUES: OPERATING 1,585,000 1,585,000 1,616,377 31,377 NON-OPERATING 21,000 21,000 136,970 115,970 TOTAL REVENUES 1,606,000 1,606,000 1,753,347 147,347

EXPENSES-PUBLIC WORKS 1,358,089 1,358,089 1,031,835 326,254

OPERATING SURPLUS (DEFICIT) 247,911 247,911 721,511 473,600

TRANSFERS OUT: 750,000 750,000 750,000 -

FUND SURPLUS (DEFICIT) (502,089) (502,089) (28,489) 473,600 Village of Olympia Fields

Report of Cash Balances

April 30, 2020 Village of Olympia Fields Report of Cash Balances April 30, 2020

31-Mar-20 30-Apr-20 30-Apr-20 Bank Accounts 5/3rd Book Balance Bank Balance Book Balance Il Funds US Bank Bank Financial Wells Fargo Harris Fifth Third Securities IMET Combined Bank/ GL Accounts 8,733,499.60 6,531,765.71 1,352,079.28 - 849,654.61 General Operating Account 01-General 2,312,142.90 2,832,399.33 Water Cash 02-Water 1,393,876.27 902,752.85 Sewer Cash 03-Sewer 1,519,024.73 1,113,089.52 Debt Service Cash 04-Debt Service 71,491.56 246,455.81 Special Services Cash 07-Special Services 13,674.51 16,753.70 Capital Projects 09- Capital Projects (32,109.10) 448,677.76 Grant Fund 14-Grant Fund 3,743.80 3,746.89 TIF2- Lincoln & Western 13- TIF2 746,767.19 818,437.04 NHR Sales Tax Capital Projects 16-NHRMT 1,150,036.95 345,602.72 Capital Projects- Water Fund 02-Water - 807,706.00 Capital Projects -Sewer Fund 03-Sewer - 1,216,765.80 Total Combined Bank/GL Accounts 7,178,648.81 8,752,387.42 8,733,499.60 6,531,765.71 1,352,079.28 - - - 849,654.61 -

Pooled CD / GL Accounts 1,548,899.07 - 259,466.30 - 518,805.57 507,004.73 263,622.47 General Operating Account 01-General 1,516,670.86 1,032,599.38 Water Cash 02-Water 379,167.72 258,149.85 Sewer Cash 03-Sewer 379,167.72 258,149.85 Total Pooled CD's 2,275,006.29 1,548,899.07 1,548,899.07 - - 259,466.30 - 518,805.57 507,004.73 263,622.47 -

Police Drug Recovery Fund 01-General 57,028.47 57,043.82 57,043.82 57,043.82 CD and MM Accounts 01-General 39,076.82 40,164.06 40,164.06 - - - - - 40,164.06 Petty Cash 01-General 800.00 800.00 - Water Fund 02-Water 618,992.60 621,254.77 621,254.77 621,254.77 MFT Bank Accounts 05-MFT 491,475.36 398,903.99 398,903.99 128,553.08 7,151.86 - 263,199.05 Metra Parking Cash 08-Metra Parking 447,756.31 428,106.95 428,059.55 217,816.24 210,243.31 Asset Seizure Treas. Dept. 10-Asset Forfeiture 390,462.45 311,172.82 311,172.82 311,172.82 - Cash Asset Seizure DOJ 10-Asset Forfeiture 6,985.98 6,985.98 6,985.98 6,985.98 - Golf Outing Fund 12-Golf Outing - 30.00 30.00 30.00 Grant Fund 14- Grant Fund 42,639.95 42,654.08 42,654.08 42,654.08 - - Total Book and Bank Balances 11,548,873.04 12,208,402.96 12,188,667.74 6,660,318.79 1,895,236.18 316,510.12 473,442.36 518,805.57 1,399,313.42 263,622.47 661,418.83

Il Funds US Bank Bank Financial Wells Fargo Harris Fifth Third IMET

Collateralization Info Dated April-20

FDIC Insurance 500,000.00 250,000.00 FDIC & SIPC Ins - Broker is Well Fargo (individual CDs with various banks - each CD is under FDIC limit of $250K). Money Market fund under 500,000 SIPC limit. 500,000.00 500,000.00 250,000.00 750,000.00 MV of Pledged Securities (Bank of New York) MV of Pledged Securities ( US Bank) 2,654,507.87 MV of Pledged Securities (Bank of America) 351,823.46 MV of Pledged Securities (BNY Mellon) 1,218,392.64 Investment Pool is rated AAA by Standards and Poor 6,660,318.79 661,418.83

Over (Under) Collateralized - 1,259,271.69 183,489.88 26,557.64 83,017.89 69,079.22 486,377.53 -

Collateral % of Market Value 190.26% 157.97% 105.609% 130.88% 106.01% 284.498% Per Investment Policy: over 105% Village of Olympia Fields Cash by Financial Institution April 30, 2020

Wells Fargo Bank Financial 3.88% 2.60% Fifth/Third 13.64%

December-88 November-39 Harris 4.26% December-79 December-91 September-03 March-04 June-16 US Bank January-02 15.55% Illinois Funds 54.64%

IMET 5.43%

Institution Amount Total Bank Financial 316,510.12 Illinois Funds 6,660,318.79 IMET 661,418.83 US Bank 1,895,236.18 Harris 518,805.57 Fifth/Third 1,662,935.89 Wells Fargo 473,442.36 12,188,667.74 Village of Olympia Fields Cash (net of interfund) by Fund April 30, 2020

Fund Amount Interfund Total 01 General 3,963,006.59 22,113.87 3,985,120.46 02 Water 1,782,157.47 0.00 1,782,157.47 03 Sewer 1,371,239.37 0.00 1,371,239.37 04 Debt Service 246,455.81 0.00 246,455.81 05 MFT 398,903.99 0.00 398,903.99 06 Oak Lane SSA #3 0.00 (19,343.76) (19,343.76) 07 Special Service Area 16,753.70 0.00 16,753.70 08 Metra 203rd Street Parking Lot 428,106.95 0.00 428,106.95 09 Capital Projects 448,677.76 0.00 448,677.76 10 Asset Forfeiture 318,158.80 0.00 318,158.80 12 Golf Outing Fund 30.00 0.00 30.00 13 TIF 2- Lincoln & Western 818,437.04 0.00 818,437.04 14 Grant Fund 46,400.97 (2,770.11) 43,630.86 16 NHR Sales Tax 345,602.72 0.00 345,602.72 21 Capital Projects- Water Fund 807,706.00 0.00 807,706.00 31 Capital Projects- Sewer Fund 1,216,765.80 0.00 1,216,765.80 12,208,402.96 0.00 12,208,402.96 Village of Olympia Fields Cash by Fund (cash and interfunds are combined) April 30, 2020

4,500,000

4,000,000

3,500,000

3,000,000

2,500,000

2,000,000

1,500,000

Series1 Series2

1,000,000

500,000

General Water Sewer DebtService MFT Oak Lane SSA #3 #1 SSA Metra203rd StreetParking CapitalProjects Asset Forfeiture Golf OutingFund TIF 2- Lincoln& Western GrantFund NHR Sales Tax CapitalProjects- WaterFund CapitalProjects- Sewer Fund

(500,000)

December-88 November-39

Fund Amount Total 01 General 3,985,120.46 02 Water 1,782,157.47 03 Sewer 1,371,239.37 04 Debt Service 246,455.81 05 MFT 398,903.99 06 Oak Lane SSA #3 (19,343.76) 07 SSA #1 16,753.70 08 Metra 203rd Street Parking 428,106.95 09 Capital Projects 448,677.76 10 Asset Forfeiture 318,158.80 12 Golf Outing Fund 30.00 13 TIF 2- Lincoln & Western 818,437.04 14 Grant Fund 43,630.86 16 NHR Sales Tax 345,602.72 21 Capital Projects- Water Fund 807,706.00 31 Capital Projects- Sewer Fund 1,216,765.80 12,208,402.96 DATE: 06/26/2020 VILLAGE OF OLYMPIA FIELDS PAGE: 1 TIME: 13:06:11 DETAILED REVENUE AND EXPENSE F-YR: 20 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 13 PERIODS ENDING APRIL 30, 2020 EXCLUDING FISCAL CLOSING ENTRIES

FUND: CORPORATE FUND

FISCAL YTD UNCOLLECTED/ ACCOUNT ADJ.PER. ADJ.PER. YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ------REVENUE REVENUES CLASS 01-30-000-3010 SALES TAXES 1,200,000.00 24,474.51 1,200,000.00 1,252,080.58 1,200,000.00 (52,080.58) 01-30-000-3011 LOCAL USE TAX 158,120.00 4,430.39 158,120.00 176,545.00 158,120.00 (18,425.00) 01-30-000-3020 REAL ESTATE TAXES 1,284,106.00 0.00 1,284,106.00 1,217,159.58 1,284,106.00 66,946.42 01-30-000-3021 PERSONAL PROPERTY REP 19,600.00 0.00 19,600.00 21,991.22 19,600.00 (2,391.22) 01-30-000-3023 R&B REAL ESTATE TAX 55,000.00 0.00 55,000.00 59,477.26 55,000.00 (4,477.26) 01-30-000-3030 STATE INCOME TAX 502,541.00 0.00 502,541.00 540,620.44 502,541.00 (38,079.44) 01-30-000-3035 CANNABIS TAX 0.00 417.09 0.00 1,233.32 0.00 (1,233.32) 01-30-000-3040 BUILDING PERMITS 102,000.00 0.00 102,000.00 75,920.34 102,000.00 26,079.66 01-30-000-3045 IMPACT FEES SERVICES 0.00 0.00 0.00 955.00 0.00 (955.00) 01-30-000-3060 MSI - FINES 100,000.00 0.00 100,000.00 101,948.19 100,000.00 (1,948.19) 01-30-000-3061 MSI - CODE ENFORCEMEN 2,500.00 0.00 2,500.00 1,700.00 2,500.00 800.00 01-30-000-3063 TOWING/IMPOUND 85,000.00 0.00 85,000.00 39,000.00 85,000.00 46,000.00 01-30-000-3065 REIMB FROM ASSET FORF 0.00 0.00 0.00 23,838.13 0.00 (23,838.13) 01-30-000-3075 POLICE SERVICES 11,000.00 0.00 11,000.00 22,159.62 11,000.00 (11,159.62) 01-30-000-3085 REDFLEX 345,000.00 (14,191.71) 345,000.00 294,211.92 345,000.00 50,788.08 01-30-000-3086 REDFLEX COLLECTIONS 300,000.00 0.00 300,000.00 284,281.06 300,000.00 15,718.94 01-30-000-3090 MARKHAM 12,000.00 0.00 12,000.00 9,477.55 12,000.00 2,522.45 01-30-000-3095 DUI REIMBURSEMENTS 3,000.00 0.00 3,000.00 1,820.80 3,000.00 1,179.20 01-30-000-3100 POLICE REPORTS 3,000.00 0.00 3,000.00 2,850.00 3,000.00 150.00 01-30-000-3105 METRA PARKING LOT 211 8,400.00 0.00 8,400.00 5,600.00 8,400.00 2,800.00 01-30-000-3110 LIQUOR LICENSES 33,000.00 0.00 33,000.00 39,000.00 33,000.00 (6,000.00) 01-30-000-3115 WIRELESS REVENUE 176,946.00 0.00 176,946.00 176,946.37 176,946.00 (0.37) 01-30-000-3120 SIGN PERMITS 36,000.00 0.00 36,000.00 32,525.00 36,000.00 3,475.00 01-30-000-3125 HOME INSPECTION FEES 13,900.00 0.00 13,900.00 14,500.00 13,900.00 (600.00) 01-30-000-3130 BUSINESS LICENSES 32,000.00 0.00 32,000.00 39,000.00 32,000.00 (7,000.00) 01-30-000-3135 CONTRACTOR LICENSES 30,000.00 0.00 30,000.00 31,100.00 30,000.00 (1,100.00) 01-30-000-3140 DOG LICENSES 3,250.00 0.00 3,250.00 2,140.00 3,250.00 1,110.00 01-30-000-3145 GAMING LICENSE FEE 325.00 0.00 325.00 0.00 325.00 325.00 01-30-000-3150 INVESTMENT INCOME 60,000.00 0.00 60,000.00 59,576.22 60,000.00 423.78 01-30-000-3151 ISP FORFEITED FNDS IN 60.00 0.00 60.00 55.65 60.00 4.35 01-30-000-3160 ALARM PERMITS 900.00 0.00 900.00 875.00 900.00 25.00 01-30-000-3161 ISP FORFEITED FUNDS 0.00 0.00 0.00 3,724.21 0.00 (3,724.21) 01-30-000-3164 MIDWEST PHYSICIANS AN 10,000.00 0.00 10,000.00 10,000.00 10,000.00 0.00 DATE: 06/26/2020 VILLAGE OF OLYMPIA FIELDS PAGE: 2 TIME: 13:06:11 DETAILED REVENUE AND EXPENSE F-YR: 20 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 13 PERIODS ENDING APRIL 30, 2020 EXCLUDING FISCAL CLOSING ENTRIES

FUND: CORPORATE FUND

FISCAL YTD UNCOLLECTED/ ACCOUNT ADJ.PER. ADJ.PER. YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ------REVENUE REVENUES CLASS 01-30-000-3165 DEVELOPER AGREEMENTS 87,000.00 0.00 87,000.00 16,420.00 87,000.00 70,580.00 01-30-000-3170 INSURANCE REMIBURSEME 10,000.00 0.00 10,000.00 30,654.92 10,000.00 (20,654.92) 01-30-000-3173 ENGINEER FEES REIMBUR 0.00 0.00 0.00 2,958.75 0.00 (2,958.75) 01-30-000-3176 ARBORIST FEES 0.00 0.00 0.00 100.00 0.00 (100.00) 01-30-000-3177 ELEVATOR FEES 7,000.00 0.00 7,000.00 7,560.00 7,000.00 (560.00) 01-30-000-3178 CABLE TV REVENUES 75,000.00 1,099.23 75,000.00 83,103.04 75,000.00 (8,103.04) 01-30-000-3179 FRANCHISE REVENUE - A 27,000.00 (432.42) 27,000.00 25,798.50 27,000.00 1,201.50 01-30-000-3180 UTILITY TAX REVENUE 355,000.00 (1,115.40) 355,000.00 335,189.12 355,000.00 19,810.88 01-30-000-3181 HEALTH INSPECTIONS 3,240.00 0.00 3,240.00 1,470.00 3,240.00 1,770.00 01-30-000-3182 TELECOM 160,000.00 (5,013.23) 160,000.00 155,461.39 160,000.00 4,538.61 01-30-000-3183 VIDEO GAMING TAX 30,000.00 (5,654.75) 30,000.00 37,639.64 30,000.00 (7,639.64) 01-30-000-3186 CODE ENFORCEMENT - WE 48,000.00 0.00 48,000.00 31,510.00 48,000.00 16,490.00 01-30-000-3187 RECYCLING INCOME 5,000.00 0.00 5,000.00 4,674.00 5,000.00 326.00 01-30-000-3190 SALE OF VEHICLE/EQUIP 5,000.00 0.00 5,000.00 2,910.00 5,000.00 2,090.00 01-30-000-3195 VILLAGE HALL USE 500.00 0.00 500.00 235.00 500.00 265.00 01-30-000-3196 BEAUTIFICATION REVENU 1,365.00 0.00 1,365.00 1,312.50 1,365.00 52.50 01-30-000-3198 GRANT REVENUES 0.00 0.00 0.00 2,500.00 0.00 (2,500.00) 01-30-000-3199 MISCELLANEOUS 5,000.00 0.74 5,000.00 9,563.27 5,000.00 (4,563.27) 01-30-000-3332 IMET TRUST RECOVERY 0.00 0.00 0.00 1,201.41 0.00 (1,201.41) ------TOTAL CLASS 5,406,753.00 4,014.45 5,406,753.00 5,292,574.00 5,406,753.00 114,179.00

CAPITAL PROJECTS 01-30-100-3022 REAL ESTATE TAXES- PO 1,103,782.00 0.00 1,103,782.00 991,705.66 1,103,782.00 112,076.34 ------TOTAL CAPITAL PROJECTS 1,103,782.00 0.00 1,103,782.00 991,705.66 1,103,782.00 112,076.34 TOTAL REVENUES: REVENUE 6,510,535.00 4,014.45 6,510,535.00 6,284,279.66 6,510,535.00 226,255.34

GENERAL OPERATIONS EXPENSES CLASS 01-40-000-4011 EAP AND EWP 6,500.00 0.00 6,500.00 0.00 6,500.00 6,500.00 DATE: 06/26/2020 VILLAGE OF OLYMPIA FIELDS PAGE: 3 TIME: 13:06:11 DETAILED REVENUE AND EXPENSE F-YR: 20 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 13 PERIODS ENDING APRIL 30, 2020 EXCLUDING FISCAL CLOSING ENTRIES

FUND: CORPORATE FUND

FISCAL YTD UNCOLLECTED/ ACCOUNT ADJ.PER. ADJ.PER. YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ------GENERAL OPERATIONS EXPENSES CLASS 01-40-000-4012 EMPLOYEE RELATIONS 6,500.00 0.00 6,500.00 4,473.67 6,500.00 2,026.33 01-40-000-4018 OFFICE SUPPLIES 10,000.00 0.00 10,000.00 9,819.38 10,000.00 180.62 01-40-000-4020 UTILITIES 1,500.00 0.00 1,500.00 383.93 1,500.00 1,116.07 01-40-000-4022 TELEPHONE CONTRACTUAL 10,006.00 0.00 10,006.00 9,810.38 10,006.00 195.62 01-40-000-4024 POSTAGE 7,800.00 0.00 7,800.00 6,415.16 7,800.00 1,384.84 01-40-000-4028 OFFICE EQUIP & MAINT 14,538.00 0.00 14,538.00 11,811.27 14,538.00 2,726.73 01-40-000-4035 COMPUTER PURCHASES 9,500.00 0.00 9,500.00 7,118.18 9,500.00 2,381.82 01-40-000-4038 WEBSITE MAINTENANCE 7,876.00 0.00 7,876.00 3,806.25 7,876.00 4,069.75 01-40-000-4039 WEBSITE CONSULTANT/E- 0.00 0.00 0.00 2,437.50 0.00 (2,437.50) 01-40-000-4048 VILLAGE ATTORNEY 100,000.00 0.00 100,000.00 60,876.55 100,000.00 39,123.45 01-40-000-4049 PROSECUTOR 4,500.00 0.00 4,500.00 3,757.50 4,500.00 742.50 01-40-000-4054 MEMBERSHIPS 8,675.00 0.00 8,675.00 6,038.89 8,675.00 2,636.11 01-40-000-4079 TELEPHONE COMMUN-SUPP 2,500.00 0.00 2,500.00 0.00 2,500.00 2,500.00 01-40-000-4080 TELEPHONE PURCHASE 750.00 0.00 750.00 795.00 750.00 (45.00) 01-40-000-4081 IT SERVER MAINTENANCE 4,080.00 0.00 4,080.00 7,436.60 4,080.00 (3,356.60) 01-40-000-4083 COMPUTER SUPPORT 49,140.00 0.00 49,140.00 49,140.00 49,140.00 0.00 01-40-000-4090 GRANT WRITER 12,000.00 0.00 12,000.00 3,500.00 12,000.00 8,500.00 01-40-000-4091 VILLAGE VEHICLE-ADMIN 8,750.00 0.00 8,750.00 0.00 8,750.00 8,750.00 01-40-000-4098 METRA PARKING FINES P 600.00 0.00 600.00 267.50 600.00 332.50 01-40-000-4099 MISCELLENOUS 2,000.00 0.00 2,000.00 3,453.15 2,000.00 (1,453.15) 01-40-000-7151 BOND PRINCIPAL 29,259.00 0.00 29,259.00 29,259.00 29,259.00 0.00 01-40-000-7153 BOND INTEREST 5,075.00 0.00 5,075.00 5,074.82 5,075.00 0.18 01-40-000-7154 AGENT PAYING FEES 1,500.00 0.00 1,500.00 500.00 1,500.00 1,000.00 01-40-000-7198 CONTIGENCY FOR SALARY 38,803.00 0.00 38,803.00 0.00 38,803.00 38,803.00 01-40-000-9004 TRANSFER OUT- DS FUND 16,450.00 0.00 16,450.00 16,450.00 16,450.00 0.00 01-40-000-9009 TRANSFER OUT-CAPITAL 400,000.00 0.00 400,000.00 400,000.00 400,000.00 0.00 ------TOTAL CLASS 758,302.00 0.00 758,302.00 642,624.73 758,302.00 115,677.27

--- UNDEFINED CODE --- 01-40-100-8002 INDIRECT OVERHEAD -WA (266,329.00) 0.00 (266,329.00) (266,328.96) (266,329.00) (0.04) 01-40-100-8003 INDIRECT OVERHEAD -SE (266,329.00) 0.00 (266,329.00) (266,328.96) (266,329.00) (0.04) ------TOTAL --- UNDEFINED CODE --- (532,658.00) 0.00 (532,658.00) (532,657.92) (532,658.00) (0.08) DATE: 06/26/2020 VILLAGE OF OLYMPIA FIELDS PAGE: 4 TIME: 13:06:11 DETAILED REVENUE AND EXPENSE F-YR: 20 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 13 PERIODS ENDING APRIL 30, 2020 EXCLUDING FISCAL CLOSING ENTRIES

FUND: CORPORATE FUND

FISCAL YTD UNCOLLECTED/ ACCOUNT ADJ.PER. ADJ.PER. YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ------TOTAL EXPENSES: GENERAL OPERATIONS 225,644.00 0.00 225,644.00 109,966.81 225,644.00 115,677.19

ADMINISTRATION EXPENSES CLASS 01-41-000-4105 SICK DAYS 7,001.00 0.00 7,001.00 6,042.13 7,001.00 958.87 01-41-000-4107 ADMINISTRATIVE ASSIST 42,021.00 0.00 42,021.00 42,864.72 42,021.00 (843.72) 01-41-000-4108 IMRF EXPENSE 13,397.00 0.00 13,397.00 15,678.51 13,397.00 (2,281.51) 01-41-000-4110 FICA EXPENSE 11,285.00 0.00 11,285.00 11,129.80 11,285.00 155.20 01-41-000-4111 MEDICARE EXPENSE 2,639.00 0.00 2,639.00 2,772.25 2,639.00 (133.25) 01-41-000-4112 HOSPITAL INSURANCE 144.00 0.00 144.00 219.12 144.00 (75.12) 01-41-000-4114 W/C & LIABILITY INSUR 3,000.00 0.00 3,000.00 3,000.00 3,000.00 0.00 01-41-000-4116 SUI EXPENSE 600.00 0.00 600.00 320.58 600.00 279.42 01-41-000-4144 VILLAGE ADMINISTRATOR 140,000.00 0.00 140,000.00 142,800.00 140,000.00 (2,800.00) 01-41-000-4154 MEMBERSHIPS 1,980.00 0.00 1,980.00 2,005.00 1,980.00 (25.00) 01-41-000-4174 TRAINING/CONVENTIONS 6,502.00 0.00 6,502.00 4,728.73 6,502.00 1,773.27 01-41-000-4176 VENDOR LATE FEES 0.00 0.00 0.00 49.86 0.00 (49.86) ------TOTAL CLASS 228,569.00 0.00 228,569.00 231,610.70 228,569.00 (3,041.70) TOTAL EXPENSES: ADMINISTRATION 228,569.00 0.00 228,569.00 231,610.70 228,569.00 (3,041.70)

CLERKS OFFICE EXPENSES CLASS 01-42-000-4201 CLERK STIPEND 2,500.00 0.00 2,500.00 624.99 2,500.00 1,875.01 01-42-000-4202 PART TIME 0.00 0.00 0.00 833.32 0.00 (833.32) 01-42-000-4208 IMRF EXPENSE 184.00 0.00 184.00 0.00 184.00 184.00 01-42-000-4210 FICA EXPENSE 155.00 0.00 155.00 90.44 155.00 64.56 01-42-000-4211 MEDICARE EXPENSE 36.00 0.00 36.00 21.14 36.00 14.86 01-42-000-4214 W/C & LIABILITY INSUR 500.00 0.00 500.00 500.00 500.00 0.00 01-42-000-4216 SUI EXPENSE 400.00 0.00 400.00 22.56 400.00 377.44 01-42-000-4219 STENOGRAPHER FEES 8,400.00 0.00 8,400.00 7,140.00 8,400.00 1,260.00 01-42-000-4226 NEWSLETTER 1,500.00 0.00 1,500.00 0.00 1,500.00 1,500.00 01-42-000-4250 PRINTING - LEGAL 700.00 0.00 700.00 686.00 700.00 14.00 DATE: 06/26/2020 VILLAGE OF OLYMPIA FIELDS PAGE: 5 TIME: 13:06:11 DETAILED REVENUE AND EXPENSE F-YR: 20 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 13 PERIODS ENDING APRIL 30, 2020 EXCLUDING FISCAL CLOSING ENTRIES

FUND: CORPORATE FUND

FISCAL YTD UNCOLLECTED/ ACCOUNT ADJ.PER. ADJ.PER. YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ------CLERKS OFFICE EXPENSES CLASS 01-42-000-4254 MEMBERSHIPS 150.00 0.00 150.00 170.00 150.00 (20.00) 01-42-000-4258 LICENSE SUPPLIES 120.00 0.00 120.00 90.70 120.00 29.30 01-42-000-4274 TRAINING 1,500.00 0.00 1,500.00 125.91 1,500.00 1,374.09 01-42-000-4283 CODIFICATION OF ORDIN 5,000.00 0.00 5,000.00 4,340.57 5,000.00 659.43 01-42-000-4299 MISCELLANEOUS 0.00 0.00 0.00 1,689.64 0.00 (1,689.64) ------TOTAL CLASS 21,145.00 0.00 21,145.00 16,335.27 21,145.00 4,809.73 TOTAL EXPENSES: CLERKS OFFICE 21,145.00 0.00 21,145.00 16,335.27 21,145.00 4,809.73

FINANCE EXPENSES CLASS 01-43-000-4300 FULL TIME 170,259.00 3,687.80 170,259.00 178,331.92 170,259.00 (8,072.92) 01-43-000-4301 FINANCE SALARIES-PT 19,768.00 387.60 19,768.00 13,500.29 19,768.00 6,267.71 01-43-000-4303 FINANCE OT 4,000.00 0.00 4,000.00 3,035.99 4,000.00 964.01 01-43-000-4305 SICK DAYS 6,000.00 0.00 6,000.00 4,707.51 6,000.00 1,292.49 01-43-000-4307 TREASURER SALARY 13,500.00 0.00 13,500.00 13,500.00 13,500.00 0.00 01-43-000-4308 IMRF EXPENSE 13,267.00 0.00 13,267.00 16,436.11 13,267.00 (3,169.11) 01-43-000-4310 FICA EXPENSE 12,402.00 0.00 12,402.00 12,027.91 12,402.00 374.09 01-43-000-4311 MEDICARE EXPENSE 2,900.00 0.00 2,900.00 2,812.96 2,900.00 87.04 01-43-000-4312 HOSPITAL INSURANCE 23,132.00 0.00 23,132.00 26,495.99 23,132.00 (3,363.99) 01-43-000-4314 W/C & LIABILITY INSUR 2,000.00 0.00 2,000.00 2,000.00 2,000.00 0.00 01-43-000-4316 SUI EXPENSE 150.00 0.00 150.00 835.55 150.00 (685.55) 01-43-000-4317 PAYROLL PROCESSING 5,000.00 0.00 5,000.00 5,232.84 5,000.00 (232.84) 01-43-000-4336 FINANCIAL MGMT SOFTWA 22,000.00 0.00 22,000.00 19,162.08 22,000.00 2,837.92 01-43-000-4352 AUDIT 32,600.00 0.00 32,600.00 30,200.00 32,600.00 2,400.00 01-43-000-4354 MEMBERSHIPS 300.00 0.00 300.00 425.32 300.00 (125.32) 01-43-000-4374 TRAINING 5,000.00 0.00 5,000.00 4,154.73 5,000.00 845.27 01-43-000-4375 BANK SERVICE CHARGES 15,000.00 0.00 15,000.00 7,675.40 15,000.00 7,324.60 01-43-000-4378 FINANCIAL CONSULTANT 1,200.00 0.00 1,200.00 915.00 1,200.00 285.00 ------TOTAL CLASS 348,478.00 4,075.40 348,478.00 341,449.60 348,478.00 7,028.40 DATE: 06/26/2020 VILLAGE OF OLYMPIA FIELDS PAGE: 6 TIME: 13:06:12 DETAILED REVENUE AND EXPENSE F-YR: 20 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 13 PERIODS ENDING APRIL 30, 2020 EXCLUDING FISCAL CLOSING ENTRIES

FUND: CORPORATE FUND

FISCAL YTD UNCOLLECTED/ ACCOUNT ADJ.PER. ADJ.PER. YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ------TOTAL EXPENSES: FINANCE 348,478.00 4,075.40 348,478.00 341,449.60 348,478.00 7,028.40

POLICE EXPENSES CLASS 01-44-000-4176 VENDOR LATE FEES 0.00 0.00 0.00 1,533.71 0.00 (1,533.71) 01-44-000-4400 CHIEF 132,983.00 0.00 132,983.00 90,428.80 132,983.00 42,554.20 01-44-000-4401 FULL TIME 1,753,884.00 2,791.95 1,753,884.00 1,705,132.37 1,753,884.00 48,751.63 01-44-000-4402 PART TIME 67,408.00 0.00 67,408.00 31,705.68 67,408.00 35,702.32 01-44-000-4403 OVER TIME 158,220.00 0.00 158,220.00 172,830.78 158,220.00 (14,610.78) 01-44-000-4404 CLERICAL 94,354.00 0.00 94,354.00 49,493.29 94,354.00 44,860.71 01-44-000-4405 SICK DAYS 45,000.00 0.00 45,000.00 46,801.54 45,000.00 (1,801.54) 01-44-000-4406 TOW ADMINISTRATOR 62,076.00 0.00 62,076.00 62,075.76 62,076.00 0.24 01-44-000-4407 PENSION EXPENSE 1,103,782.00 0.00 1,103,782.00 1,103,781.96 1,103,782.00 0.04 01-44-000-4408 IMRF EXPENSE 11,513.00 0.00 11,513.00 9,467.77 11,513.00 2,045.23 01-44-000-4410 FICA EXPENSE 143,463.00 0.00 143,463.00 128,457.77 143,463.00 15,005.23 01-44-000-4411 MEDICARE EXPENSE 33,552.00 0.00 33,552.00 30,143.54 33,552.00 3,408.46 01-44-000-4412 HOSPITAL INSURANCE 312,180.00 0.00 312,180.00 293,215.55 312,180.00 18,964.45 01-44-000-4413 INSURANCE OPT OUT 14,400.00 0.00 14,400.00 14,400.00 14,400.00 0.00 01-44-000-4414 WC & LIABILITY INSURA 125,000.00 0.00 125,000.00 119,205.51 125,000.00 5,794.49 01-44-000-4416 SUI EXPENSE 4,000.00 0.00 4,000.00 4,597.56 4,000.00 (597.56) 01-44-000-4418 OFFICE SUPPLIES 10,000.00 0.00 10,000.00 4,494.03 10,000.00 5,505.97 01-44-000-4419 IT COMPUTER MAINTENAN 4,800.00 0.00 4,800.00 468.65 4,800.00 4,331.35 01-44-000-4422 TELEPHONE 13,500.00 0.00 13,500.00 11,022.89 13,500.00 2,477.11 01-44-000-4430 BUILDING MAINTENANCE 12,500.00 0.00 12,500.00 2,832.10 12,500.00 9,667.90 01-44-000-4432 RADIO MAINTENANCE 4,500.00 0.00 4,500.00 0.00 4,500.00 4,500.00 01-44-000-4434 VEHICLE MAINTENANCE 55,000.00 0.00 55,000.00 51,032.57 55,000.00 3,967.43 01-44-000-4435 EQUIPMENT MAINTENANCE 16,500.00 0.00 16,500.00 11,868.58 16,500.00 4,631.42 01-44-000-4436 ADVERTISING AND PROMO 1,000.00 0.00 1,000.00 0.00 1,000.00 1,000.00 01-44-000-4442 NEW EQUIPMENT 60,000.00 0.00 60,000.00 19,956.60 60,000.00 40,043.40 01-44-000-4443 NEW VEHICLES 37,000.00 0.00 37,000.00 37,152.00 37,000.00 (152.00) 01-44-000-4454 MEMBERSHIPS 1,100.00 0.00 1,100.00 675.00 1,100.00 425.00 01-44-000-4460 GAS/OIL 70,000.00 0.00 70,000.00 48,559.62 70,000.00 21,440.38 01-44-000-4472 AMMUNITION 8,400.00 0.00 8,400.00 3,893.63 8,400.00 4,506.37 01-44-000-4474 TRAINING 25,000.00 0.00 25,000.00 20,317.59 25,000.00 4,682.41 DATE: 06/26/2020 VILLAGE OF OLYMPIA FIELDS PAGE: 7 TIME: 13:06:12 DETAILED REVENUE AND EXPENSE F-YR: 20 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 13 PERIODS ENDING APRIL 30, 2020 EXCLUDING FISCAL CLOSING ENTRIES

FUND: CORPORATE FUND

FISCAL YTD UNCOLLECTED/ ACCOUNT ADJ.PER. ADJ.PER. YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ------POLICE EXPENSES CLASS 01-44-000-4475 BULLET RESIST VEST 7,650.00 0.00 7,650.00 0.00 7,650.00 7,650.00 01-44-000-4476 UNIFORM EXPENSE 25,000.00 0.00 25,000.00 13,147.90 25,000.00 11,852.10 01-44-000-4477 PRISONER HOUSING 3,000.00 0.00 3,000.00 859.50 3,000.00 2,140.50 01-44-000-4478 CONSULTANT/GRANT WRIT 0.00 0.00 0.00 3,000.00 0.00 (3,000.00) 01-44-000-4480 PHOTO SUPPLIES 1,200.00 0.00 1,200.00 0.00 1,200.00 1,200.00 01-44-000-4482 INVESTIGATION SERVICE 5,000.00 0.00 5,000.00 5,506.78 5,000.00 (506.78) 01-44-000-4483 SOUTHCOM LEADS SERVIC 4,800.00 0.00 4,800.00 4,800.00 4,800.00 0.00 01-44-000-4484 MCOA FEES 40,000.00 0.00 40,000.00 0.00 40,000.00 40,000.00 01-44-000-4485 REDFLEX EXEPNSES 2,500.00 0.00 2,500.00 2,070.00 2,500.00 430.00 01-44-000-4487 JANITORIAL SUPPLIES 1,600.00 0.00 1,600.00 2,498.28 1,600.00 (898.28) 01-44-000-4488 M.S.I. 6,000.00 0.00 6,000.00 5,400.00 6,000.00 600.00 01-44-000-4489 HEARING OFFICER 3,600.00 0.00 3,600.00 2,750.00 3,600.00 850.00 01-44-000-4490 NATIONAL NIGHT OUT EX 0.00 0.00 0.00 2,036.70 0.00 (2,036.70) 01-44-000-4491 TUITION REIMBURSEMENT 15,000.00 0.00 15,000.00 6,480.00 15,000.00 8,520.00 01-44-000-4493 ISP - K9 REPLACEMENT 18,500.00 0.00 18,500.00 0.00 18,500.00 18,500.00 01-44-000-4497 M.C.T.F 4,500.00 0.00 4,500.00 3,000.00 4,500.00 1,500.00 01-44-000-4498 JANITORIAL 11,750.00 0.00 11,750.00 11,450.04 11,750.00 299.96 01-44-000-4499 MISCELLANEOUS 7,000.00 0.00 7,000.00 3,590.71 7,000.00 3,409.29 ------TOTAL CLASS 4,538,215.00 2,791.95 4,538,215.00 4,142,134.76 4,538,215.00 396,080.24 TOTAL EXPENSES: POLICE 4,538,215.00 2,791.95 4,538,215.00 4,142,134.76 4,538,215.00 396,080.24

PUBLIC WORKS EXPENSES CLASS 01-45-000-4500 FULL TIME 115,000.00 527.80 115,000.00 111,434.89 115,000.00 3,565.11 01-45-000-4503 OVER TIME 12,000.00 0.00 12,000.00 6,082.11 12,000.00 5,917.89 01-45-000-4505 SICK DAYS 4,500.00 0.00 4,500.00 3,045.18 4,500.00 1,454.82 01-45-000-4508 IMRF EXPENSE 9,678.00 0.00 9,678.00 9,731.71 9,678.00 (53.71) 01-45-000-4510 FICA EXPENSE 8,153.00 0.00 8,153.00 7,218.88 8,153.00 934.12 01-45-000-4511 MEDICARE EXPENSE 1,907.00 0.00 1,907.00 1,505.67 1,907.00 401.33 01-45-000-4512 HOSPITAL INSURANCE 19,901.00 0.00 19,901.00 19,347.58 19,901.00 553.42 DATE: 06/26/2020 VILLAGE OF OLYMPIA FIELDS PAGE: 8 TIME: 13:06:12 DETAILED REVENUE AND EXPENSE F-YR: 20 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 13 PERIODS ENDING APRIL 30, 2020 EXCLUDING FISCAL CLOSING ENTRIES

FUND: CORPORATE FUND

FISCAL YTD UNCOLLECTED/ ACCOUNT ADJ.PER. ADJ.PER. YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ------PUBLIC WORKS EXPENSES CLASS 01-45-000-4514 W/C & LIABILITY INSUR 16,200.00 0.00 16,200.00 14,178.00 16,200.00 2,022.00 01-45-000-4516 SUI EXPENSE 500.00 0.00 500.00 385.07 500.00 114.93 01-45-000-4518 OFFICE SUPPLIES 1,400.00 0.00 1,400.00 1,502.84 1,400.00 (102.84) 01-45-000-4519 MEMBERSHIP/TRAINING 3,500.00 0.00 3,500.00 0.00 3,500.00 3,500.00 01-45-000-4530 BUILDING MAINTENANCE 5,000.00 0.00 5,000.00 7,898.97 5,000.00 (2,898.97) 01-45-000-4535 EQUIPMENT PURCHASES 3,700.00 0.00 3,700.00 2,423.98 3,700.00 1,276.02 01-45-000-4546 ENGINEERING 0.00 0.00 0.00 7,394.00 0.00 (7,394.00) 01-45-000-4558 PAINT 300.00 0.00 300.00 0.00 300.00 300.00 01-45-000-4560 GAS/OIL 5,000.00 0.00 5,000.00 3,951.32 5,000.00 1,048.68 01-45-000-4562 TRUCK/TRACTOR 5,000.00 0.00 5,000.00 6,255.87 5,000.00 (1,255.87) 01-45-000-4565 NEW VEHICLES 9,950.00 0.00 9,950.00 0.00 9,950.00 9,950.00 01-45-000-4566 TRAFFIC LIGHTS 10,000.00 0.00 10,000.00 9,944.88 10,000.00 55.12 01-45-000-4568 SIGNS & POSTS 5,000.00 0.00 5,000.00 1,164.77 5,000.00 3,835.23 01-45-000-4570 STREET LIGHTING 15,000.00 0.00 15,000.00 31,509.94 15,000.00 (16,509.94) 01-45-000-4576 UNIFORM 3,500.00 0.00 3,500.00 4,118.43 3,500.00 (618.43) 01-45-000-4590 TREE REMOVAL 15,000.00 0.00 15,000.00 13,246.85 15,000.00 1,753.15 01-45-000-4591 STREET CLEANING 6,000.00 0.00 6,000.00 10,028.58 6,000.00 (4,028.58) 01-45-000-4595 SMALL TOOLS 600.00 0.00 600.00 306.18 600.00 293.82 01-45-000-4597 CELL PHONES 1,200.00 0.00 1,200.00 926.39 1,200.00 273.61 01-45-000-4598 JANITORIAL 2,800.00 0.00 2,800.00 2,799.96 2,800.00 0.04 01-45-000-4599 MISCELLANEOUS 500.00 0.00 500.00 367.50 500.00 132.50 ------TOTAL CLASS 281,289.00 527.80 281,289.00 276,769.55 281,289.00 4,519.45 TOTAL EXPENSES: PUBLIC WORKS 281,289.00 527.80 281,289.00 276,769.55 281,289.00 4,519.45

BUILDING EXPENSES CLASS 01-46-000-4176 VENDOR LATE FEES 0.00 0.00 0.00 160.00 0.00 (160.00) 01-46-000-4600 BUILDING COMMISSIONER 109,575.00 0.00 109,575.00 111,766.32 109,575.00 (2,191.32) 01-46-000-4601 CLERICAL SALARIES 48,587.00 3,650.14 48,587.00 51,303.18 48,587.00 (2,716.18) 01-46-000-4603 CODE ENFORCEMENT OFFI 48,161.00 0.00 48,161.00 35,089.68 48,161.00 13,071.32 DATE: 06/26/2020 VILLAGE OF OLYMPIA FIELDS PAGE: 9 TIME: 13:06:12 DETAILED REVENUE AND EXPENSE F-YR: 20 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 13 PERIODS ENDING APRIL 30, 2020 EXCLUDING FISCAL CLOSING ENTRIES

FUND: CORPORATE FUND

FISCAL YTD UNCOLLECTED/ ACCOUNT ADJ.PER. ADJ.PER. YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ------BUILDING EXPENSES CLASS 01-46-000-4604 BUILDING OT 2,000.00 0.00 2,000.00 4,254.58 2,000.00 (2,254.58) 01-46-000-4605 SICK DAYS 7,936.00 0.00 7,936.00 6,687.18 7,936.00 1,248.82 01-46-000-4608 IMRF 15,917.00 0.00 15,917.00 16,523.05 15,917.00 (606.05) 01-46-000-4610 FICA EXPENSE 13,408.00 0.00 13,408.00 12,013.87 13,408.00 1,394.13 01-46-000-4611 MEDICARE EXPENSE 3,136.00 0.00 3,136.00 2,809.77 3,136.00 326.23 01-46-000-4612 HOSPITAL INSURANCE 34,796.00 0.00 34,796.00 31,294.96 34,796.00 3,501.04 01-46-000-4614 W/C & LIABILITY INSUR 4,500.00 0.00 4,500.00 4,500.00 4,500.00 0.00 01-46-000-4616 SUI EXPENSE 1,800.00 0.00 1,800.00 480.52 1,800.00 1,319.48 01-46-000-4618 OFFICE SUPPLIES 1,200.00 0.00 1,200.00 517.48 1,200.00 682.52 01-46-000-4628 JANITORIAL SUPPLIES 1,000.00 0.00 1,000.00 1,306.68 1,000.00 (306.68) 01-46-000-4629 JANITORIAL 6,353.00 0.00 6,353.00 7,205.74 6,353.00 (852.74) 01-46-000-4630 BUILDING MAINTENANCE 46,076.00 0.00 46,076.00 27,879.49 46,076.00 18,196.51 01-46-000-4631 PARIKING LOT 4,000.00 0.00 4,000.00 0.00 4,000.00 4,000.00 01-46-000-4632 BUILDING MAINTENANCE 23,000.00 0.00 23,000.00 9,369.25 23,000.00 13,630.75 01-46-000-4633 NEW VEHICLE 9,750.00 0.00 9,750.00 0.00 9,750.00 9,750.00 01-46-000-4634 VEHICLE MAINTENANCE 1,000.00 0.00 1,000.00 297.06 1,000.00 702.94 01-46-000-4642 NEW EQUIPMENT 600.00 0.00 600.00 70.68 600.00 529.32 01-46-000-4646 ENGINEERING 40,000.00 0.00 40,000.00 0.00 40,000.00 40,000.00 01-46-000-4654 MEMBERSHIPS 1,400.00 0.00 1,400.00 815.00 1,400.00 585.00 01-46-000-4660 GAS/OIL 4,500.00 0.00 4,500.00 4,620.00 4,500.00 (120.00) 01-46-000-4662 BUILDING INSPECTOR FE 11,000.00 0.00 11,000.00 11,800.00 11,000.00 (800.00) 01-46-000-4664 PLUMBING INSPECTOR 7,000.00 0.00 7,000.00 4,680.00 7,000.00 2,320.00 01-46-000-4666 ELECTRICAL INSPECTOR 6,000.00 0.00 6,000.00 5,640.00 6,000.00 360.00 01-46-000-4668 P.O.S. INSPECTOR FEES 9,000.00 0.00 9,000.00 11,400.00 9,000.00 (2,400.00) 01-46-000-4670 HEALTH INSPECTOR 4,050.00 0.00 4,050.00 1,485.00 4,050.00 2,565.00 01-46-000-4672 MSI MUNICIPAL SYSTEMS 3,000.00 0.00 3,000.00 3,000.00 3,000.00 0.00 01-46-000-4673 UNIFORM EXPENSE 750.00 0.00 750.00 98.75 750.00 651.25 01-46-000-4674 TRAINING 7,350.00 0.00 7,350.00 1,212.16 7,350.00 6,137.84 01-46-000-4675 SOFTWARE EXPENSE 0.00 0.00 0.00 313.13 0.00 (313.13) 01-46-000-4677 ELEVATOR INSPECTION F 4,500.00 0.00 4,500.00 3,199.00 4,500.00 1,301.00 01-46-000-4683 PLAN EXAMINING 1,000.00 0.00 1,000.00 0.00 1,000.00 1,000.00 01-46-000-4694 OUTSIDE PLAN REVEIW 28,000.00 0.00 28,000.00 21,194.49 28,000.00 6,805.51 01-46-000-4695 PRINTING CODES 600.00 0.00 600.00 28.00 600.00 572.00 DATE: 06/26/2020 VILLAGE OF OLYMPIA FIELDS PAGE: 10 TIME: 13:06:12 DETAILED REVENUE AND EXPENSE F-YR: 20 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 13 PERIODS ENDING APRIL 30, 2020 EXCLUDING FISCAL CLOSING ENTRIES

FUND: CORPORATE FUND

FIRE 911 EXPENSES CLASS 01-47-000-4754 EMERGENCY DISPATCH 163,851.00 0.00 163,851.00 163,851.00 163,851.00 0.00 01-47-000-4796 FIRE PROTECTION 287,150.00 0.00 287,150.00 287,150.00 287,150.00 0.00 ------TOTAL CLASS 451,001.00 0.00 451,001.00 451,001.00 451,001.00 0.00 TOTAL EXPENSES: FIRE 911 451,001.00 0.00 451,001.00 451,001.00 451,001.00 0.00

PLANNING EXPENSES CLASS 01-49-000-4973 CLERICAL EXPENSE 2,500.00 0.00 2,500.00 1,098.00 2,500.00 1,402.00 01-49-000-4975 PLANNER FEES 49,000.00 0.00 49,000.00 19,491.05 49,000.00 29,508.95 01-49-000-4977 LEGAL NOTICES 1,000.00 0.00 1,000.00 0.00 1,000.00 1,000.00 01-49-000-4980 MAPS/RELATED EXPENSES 4,500.00 0.00 4,500.00 0.00 4,500.00 4,500.00 ------TOTAL CLASS 57,000.00 0.00 57,000.00 20,589.05 57,000.00 36,410.95 TOTAL EXPENSES: PLANNING 57,000.00 0.00 57,000.00 20,589.05 57,000.00 36,410.95

EXECUTIVE/LEGISLATIVE EXPENSES CLASS DATE: 06/26/2020 VILLAGE OF OLYMPIA FIELDS PAGE: 11 TIME: 13:06:12 DETAILED REVENUE AND EXPENSE F-YR: 20 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 13 PERIODS ENDING APRIL 30, 2020 EXCLUDING FISCAL CLOSING ENTRIES

FUND: CORPORATE FUND

FISCAL YTD UNCOLLECTED/ ACCOUNT ADJ.PER. ADJ.PER. YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ------EXECUTIVE/LEGISLATIVE EXPENSES CLASS 01-50-000-4100 SALARIES: PRESIDENT 12,000.00 0.00 12,000.00 12,000.00 12,000.00 0.00 01-50-000-4102 SALARIES: TRUSTEES 36,000.00 0.00 36,000.00 32,000.00 36,000.00 4,000.00 01-50-000-4110 FICA 2,976.00 0.00 2,976.00 2,728.00 2,976.00 248.00 01-50-000-4111 MEDICARE 696.00 0.00 696.00 638.00 696.00 58.00 01-50-000-4116 EXEC/LEGISL SUI EXPEN 500.00 0.00 500.00 685.19 500.00 (185.19) 01-50-000-4174 MEMBERSHIPS/TRAINING 6,000.00 0.00 6,000.00 2,992.06 6,000.00 3,007.94 ------TOTAL CLASS 58,172.00 0.00 58,172.00 51,043.25 58,172.00 7,128.75 TOTAL EXPENSES: EXECUTIVE/LEGISLATIVE 58,172.00 0.00 58,172.00 51,043.25 58,172.00 7,128.75

ECONOMIC DEVELOPMENT EXPENSES CLASS 01-51-000-5100 SALARIES 22,627.00 0.00 22,627.00 23,075.76 22,627.00 (448.76) 01-51-000-5105 ECON DEVELOP SICK DAY 827.00 0.00 827.00 887.62 827.00 (60.62) 01-51-000-5108 IMRF 1,726.00 0.00 1,726.00 1,962.16 1,726.00 (236.16) 01-51-000-5110 FICA 1,454.00 0.00 1,454.00 1,485.67 1,454.00 (31.67) 01-51-000-5111 MEDICARE 340.00 0.00 340.00 347.43 340.00 (7.43) 01-51-000-5116 ECON DEVELOPMENT-SUI 61.00 0.00 61.00 67.99 61.00 (6.99) 01-51-000-5120 CONSULTANT 37,500.00 0.00 37,500.00 53,953.70 37,500.00 (16,453.70) 01-51-000-5121 OUTREACH 5,000.00 0.00 5,000.00 15,187.50 5,000.00 (10,187.50) 01-51-000-5122 MARKETING 6,750.00 0.00 6,750.00 1,013.84 6,750.00 5,736.16 01-51-000-5123 EVENTS 3,250.00 0.00 3,250.00 133.48 3,250.00 3,116.52 01-51-000-5124 WEBSITE CONSULTING 10,000.00 0.00 10,000.00 0.00 10,000.00 10,000.00 ------TOTAL CLASS 89,535.00 0.00 89,535.00 98,115.15 89,535.00 (8,580.15) TOTAL EXPENSES: ECONOMIC DEVELOPMENT 89,535.00 0.00 89,535.00 98,115.15 89,535.00 (8,580.15)

COMMISSIONS & COMMITTEES EXPENSES CLASS DATE: 06/26/2020 VILLAGE OF OLYMPIA FIELDS PAGE: 12 TIME: 13:06:12 DETAILED REVENUE AND EXPENSE F-YR: 20 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 13 PERIODS ENDING APRIL 30, 2020 EXCLUDING FISCAL CLOSING ENTRIES

FUND: CORPORATE FUND

FISCAL YTD UNCOLLECTED/ ACCOUNT ADJ.PER. ADJ.PER. YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ------COMMISSIONS & COMMITTEES EXPENSES CLASS 01-52-000-5214 LIABILITY INSURNACE 0.00 0.00 0.00 850.00 0.00 (850.00) 01-52-000-5277 EDUCATION COMMISSION 10,000.00 0.00 10,000.00 3,035.34 10,000.00 6,964.66 01-52-000-5281 PUBLIC RELATIONS -CRC 7,425.00 0.00 7,425.00 6,187.10 7,425.00 1,237.90 01-52-000-5282 BEAUTIFICATION 28,930.00 0.00 28,930.00 33,130.57 28,930.00 (4,200.57) 01-52-000-5283 VETERANS 2,500.00 0.00 2,500.00 0.00 2,500.00 2,500.00 ------TOTAL CLASS 48,855.00 0.00 48,855.00 43,203.01 48,855.00 5,651.99 TOTAL EXPENSES: COMMISSIONS & COMMITTEES 48,855.00 0.00 48,855.00 43,203.01 48,855.00 5,651.99

TOTAL FUND REVENUES 6,510,535.00 4,014.45 6,510,535.00 6,284,279.66 6,510,535.00 226,255.34 TOTAL FUND EXPENSES 6,908,148.00 11,045.29 6,908,148.00 6,200,029.98 6,908,148.00 708,118.02 FUND SURPLUS (DEFICIT) (397,613.00) (7,030.84) (397,613.00) 84,249.68 (397,613.00 DATE: 06/26/2020 VILLAGE OF OLYMPIA FIELDS PAGE: 13 TIME: 13:06:12 DETAILED REVENUE AND EXPENSE F-YR: 20 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 13 PERIODS ENDING APRIL 30, 2020 EXCLUDING FISCAL CLOSING ENTRIES

FUND: WATER FUND

FISCAL YTD UNCOLLECTED/ ACCOUNT ADJ.PER. ADJ.PER. YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ------REVENUE REVENUES CLASS 02-30-000-3305 LITIGATION SETTLEMENT 0.00 0.00 0.00 213,699.77 0.00 (213,699.77) 02-30-000-3310 WATER REVENUE 2,078,222.00 (70,870.20) 2,078,222.00 2,150,684.43 2,078,222.00 (72,462.43) 02-30-000-3311 OAKLAWN WATER TRUE UP 0.00 0.00 0.00 13,776.00 0.00 (13,776.00) 02-30-000-3315 PERMIT FEE 0.00 0.00 0.00 2,000.00 0.00 (2,000.00) 02-30-000-3320 TAP IN FEES 0.00 0.00 0.00 6,100.00 0.00 (6,100.00) 02-30-000-3330 INTEREST INCOME 30,000.00 0.00 30,000.00 42,536.07 30,000.00 (12,536.07) 02-30-000-3332 IMET LIQ TRUST RECOVE 0.00 0.00 0.00 11,689.29 0.00 (11,689.29) 02-30-000-3333 COUNTRY CLUB REVENUE 150,542.82 (112,500.00) 150,542.82 39,871.88 150,542.82 110,670.94 02-30-000-3334 WATER TOWER 56,400.00 0.00 56,400.00 57,733.34 56,400.00 (1,333.34) 02-30-000-3375 INSURANCE REIMBURSEME 0.00 0.00 0.00 10,640.00 0.00 (10,640.00) ------TOTAL CLASS 2,315,164.82 (183,370.20) 2,315,164.82 2,548,730.78 2,315,164.82 (233,565.96)

CAPITAL PROJECTS ------TOTAL CAPITAL PROJECTS 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES: REVENUE 2,315,164.82 (183,370.20) 2,315,164.82 2,548,730.78 2,315,164.82 (233,565.96)

PUBLIC WORKS EXPENSES CLASS 02-45-000-4500 FULL TIME 246,385.00 (211.96) 246,385.00 235,008.17 246,385.00 11,376.83 02-45-000-4503 OVERTIME 16,000.00 0.00 16,000.00 13,240.74 16,000.00 2,759.26 02-45-000-4504 BILLING CLERK 19,980.00 0.00 19,980.00 17,941.28 19,980.00 2,038.72 02-45-000-4505 SICK DAYS 10,245.00 0.00 10,245.00 6,228.06 10,245.00 4,016.94 02-45-000-4508 IMRF EXPENSE 21,536.00 0.00 21,536.00 21,251.39 21,536.00 284.61 02-45-000-4510 FICA EXPENSE 18,142.00 0.00 18,142.00 16,119.19 18,142.00 2,022.81 02-45-000-4511 MEDICARE EXPENSE 4,243.00 0.00 4,243.00 3,769.87 4,243.00 473.13 02-45-000-4512 HOSPITAL INSURANCE 52,041.00 0.00 52,041.00 45,790.42 52,041.00 6,250.58 02-45-000-4514 W/C & LIABILITY INSUR 17,200.00 0.00 17,200.00 28,357.00 17,200.00 (11,157.00) 02-45-000-4516 SUI EXPENSE 600.00 0.00 600.00 956.22 600.00 (356.22) 02-45-000-4518 OFFICE SUPPLIES 2,400.00 0.00 2,400.00 2,594.40 2,400.00 (194.40) DATE: 06/26/2020 VILLAGE OF OLYMPIA FIELDS PAGE: 14 TIME: 13:06:12 DETAILED REVENUE AND EXPENSE F-YR: 20 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 13 PERIODS ENDING APRIL 30, 2020 EXCLUDING FISCAL CLOSING ENTRIES

FUND: WATER FUND

FISCAL YTD UNCOLLECTED/ ACCOUNT ADJ.PER. ADJ.PER. YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ------PUBLIC WORKS EXPENSES CLASS 02-45-000-4519 HEAT 2,000.00 0.00 2,000.00 1,751.32 2,000.00 248.68 02-45-000-4521 POWER 0.00 0.00 0.00 18,363.62 0.00 (18,363.62) 02-45-000-4522 TELEPHONE 0.00 0.00 0.00 10,340.40 0.00 (10,340.40) 02-45-000-4523 BILLING EXPENSE 21,875.00 0.00 21,875.00 23,534.79 21,875.00 (1,659.79) 02-45-000-4524 POSTAGE/SHIPPING 500.00 0.00 500.00 593.68 500.00 (93.68) 02-45-000-4526 WATER TOWER MAINTENAN 5,000.00 0.00 5,000.00 19,955.42 5,000.00 (14,955.42) 02-45-000-4527 BOND PAYMENTS TO OAK 14,275.00 0.00 14,275.00 14,274.89 14,275.00 0.11 02-45-000-4528 WATER PURCHASES 873,800.00 0.00 873,800.00 906,834.24 873,800.00 (33,034.24) 02-45-000-4529 METER PURCHASES 50,000.00 0.00 50,000.00 112,489.49 50,000.00 (62,489.49) 02-45-000-4530 BUILDING REPAIRS 10,000.00 0.00 10,000.00 6,395.53 10,000.00 3,604.47 02-45-000-4534 REPAIR - MAINS 20,000.00 0.00 20,000.00 20,545.67 20,000.00 (545.67) 02-45-000-4535 EQUIPMENT PURCHASES 7,000.00 0.00 7,000.00 6,780.79 7,000.00 219.21 02-45-000-4554 MEMBERSHIPS & TRAININ 5,000.00 0.00 5,000.00 2,013.75 5,000.00 2,986.25 02-45-000-4557 CHEMICALS 3,000.00 0.00 3,000.00 3,800.14 3,000.00 (800.14) 02-45-000-4558 PAINT 600.00 0.00 600.00 102.80 600.00 497.20 02-45-000-4560 GAS & OIL 10,000.00 0.00 10,000.00 9,320.63 10,000.00 679.37 02-45-000-4562 TRUCK & TRACTOR EXPEN 7,000.00 0.00 7,000.00 8,065.05 7,000.00 (1,065.05) 02-45-000-4565 NEW VEHICLES 19,500.00 0.00 19,500.00 0.00 19,500.00 19,500.00 02-45-000-4576 UNIFORM EXPENSE 3,700.00 0.00 3,700.00 4,481.94 3,700.00 (781.94) 02-45-000-4580 ENGINEERING 0.00 0.00 0.00 360.00 0.00 (360.00) 02-45-000-4581 WATER QUALITY/SAMPLIN 2,500.00 0.00 2,500.00 1,449.00 2,500.00 1,051.00 02-45-000-4586 AGENT PAYING FEES 1,000.00 0.00 1,000.00 1,000.00 1,000.00 0.00 02-45-000-4587 PRINCIPAL COUNTRY CLU 175,000.00 (175,000.00) 175,000.00 0.00 175,000.00 175,000.00 02-45-000-4588 INTEREST COUNTRY CLUB 73,381.00 (1,895.00) 73,381.00 71,486.26 73,381.00 1,894.74 02-45-000-4591 PRINCIPAL WATER TOWER 50,000.00 (50,000.00) 50,000.00 0.00 50,000.00 50,000.00 02-45-000-4592 INTEREST WATER TOWER 6,400.00 (666.00) 6,400.00 5,734.00 6,400.00 666.00 02-45-000-4594 CAPITAL EXP. - WATER 50,000.00 0.00 50,000.00 11,102.52 50,000.00 38,897.48 02-45-000-4595 SMALL TOOLS 600.00 0.00 600.00 542.51 600.00 57.49 02-45-000-4597 TELEPHONE PAGING SERV 1,300.00 0.00 1,300.00 1,838.17 1,300.00 (538.17) 02-45-000-4599 MISCELLANEOUS 0.00 0.00 0.00 504.79 0.00 (504.79) 02-45-000-4600 OVERHEAD ALLOCATION 266,329.00 0.00 266,329.00 266,328.96 266,329.00 0.04 02-45-000-9021 TRANSFER OUT- WATER C 722,447.00 0.00 722,447.00 722,447.00 722,447.00 0.00 ------TOTAL CLASS 2,810,979.00 (227,772.96) 2,810,979.00 2,643,694.10 2,810,979.00 167,284.90 DATE: 06/26/2020 VILLAGE OF OLYMPIA FIELDS PAGE: 15 TIME: 13:06:12 DETAILED REVENUE AND EXPENSE F-YR: 20 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 13 PERIODS ENDING APRIL 30, 2020 EXCLUDING FISCAL CLOSING ENTRIES

FUND: WATER FUND

CAPTIAL PROJECTS ------TOTAL CAPTIAL PROJECTS 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL EXPENSES: PUBLIC WORKS 2,810,979.00 (227,772.96) 2,810,979.00 2,643,694.10 2,810,979.00 167,284.90

TOTAL FUND REVENUES 2,315,164.82 (183,370.20) 2,315,164.82 2,548,730.78 2,315,164.82 (233,565.96) TOTAL FUND EXPENSES 2,810,979.00 (227,772.96) 2,810,979.00 2,643,694.10 2,810,979.00 167,284.90 FUND SURPLUS (DEFICIT) (495,814.18) 44,402.76 (495,814.18) (94,963.32) (495,814.18 DATE: 06/26/2020 VILLAGE OF OLYMPIA FIELDS PAGE: 16 TIME: 13:06:12 DETAILED REVENUE AND EXPENSE F-YR: 20 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 13 PERIODS ENDING APRIL 30, 2020 EXCLUDING FISCAL CLOSING ENTRIES

FUND: SEWER FUND

FISCAL YTD UNCOLLECTED/ ACCOUNT ADJ.PER. ADJ.PER. YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ------REVENUE REVENUES CLASS 03-30-000-3305 LITIGATION SETTLEMENT 0.00 0.00 0.00 96,300.23 0.00 (96,300.23) 03-30-000-3410 SEWER REVENUE 1,585,000.00 (40,326.85) 1,585,000.00 1,616,376.81 1,585,000.00 (31,376.81) 03-30-000-3420 TAP IN FEES 0.00 0.00 0.00 500.00 0.00 (500.00) 03-30-000-3430 INTEREST INCOME 21,000.00 0.00 21,000.00 40,169.61 21,000.00 (19,169.61) ------TOTAL CLASS 1,606,000.00 (40,326.85) 1,606,000.00 1,753,346.65 1,606,000.00 (147,346.65)

CAPITAL PROJECTS ------TOTAL CAPITAL PROJECTS 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES: REVENUE 1,606,000.00 (40,326.85) 1,606,000.00 1,753,346.65 1,606,000.00 (147,346.65)

PUBLIC WORKS EXPENSES CLASS 03-45-000-4500 FULL TIME 246,385.00 (211.96) 246,385.00 234,923.05 246,385.00 11,461.95 03-45-000-4503 OVERTIME 16,000.00 0.00 16,000.00 12,890.17 16,000.00 3,109.83 03-45-000-4504 BILLING CLERK 19,980.00 0.00 19,980.00 16,921.16 19,980.00 3,058.84 03-45-000-4505 SICK DAYS 10,245.00 0.00 10,245.00 7,333.69 10,245.00 2,911.31 03-45-000-4508 IMRF EXPENSE 21,536.00 0.00 21,536.00 21,251.39 21,536.00 284.61 03-45-000-4510 FICA EXPENSE 18,142.00 0.00 18,142.00 16,097.40 18,142.00 2,044.60 03-45-000-4511 MEDICARE EXPENSE 4,243.00 0.00 4,243.00 3,764.84 4,243.00 478.16 03-45-000-4512 HOSPITAL INSURANCE 52,041.00 0.00 52,041.00 45,790.43 52,041.00 6,250.57 03-45-000-4514 W/C & LIABILITY INSUR 17,200.00 0.00 17,200.00 28,357.00 17,200.00 (11,157.00) 03-45-000-4516 SUI EXPENSE 600.00 0.00 600.00 953.35 600.00 (353.35) 03-45-000-4518 OFFICE SUPPLIES 2,000.00 0.00 2,000.00 1,227.13 2,000.00 772.87 03-45-000-4519 HEAT 9,000.00 0.00 9,000.00 6,164.22 9,000.00 2,835.78 03-45-000-4521 POWER 45,000.00 0.00 45,000.00 40,628.05 45,000.00 4,371.95 03-45-000-4522 TELEPHONE 14,500.00 0.00 14,500.00 15,467.32 14,500.00 (967.32) 03-45-000-4523 BILLING EXPENSE 21,875.00 0.00 21,875.00 23,146.99 21,875.00 (1,271.99) 03-45-000-4530 BUILDING REPAIRS 5,000.00 0.00 5,000.00 5,711.53 5,000.00 (711.53) 03-45-000-4531 REPAIRS - STORM SEWER 10,000.00 0.00 10,000.00 4,500.00 10,000.00 5,500.00 DATE: 06/26/2020 VILLAGE OF OLYMPIA FIELDS PAGE: 17 TIME: 13:06:12 DETAILED REVENUE AND EXPENSE F-YR: 20 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 13 PERIODS ENDING APRIL 30, 2020 EXCLUDING FISCAL CLOSING ENTRIES

FUND: SEWER FUND

FISCAL YTD UNCOLLECTED/ ACCOUNT ADJ.PER. ADJ.PER. YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ------PUBLIC WORKS EXPENSES CLASS 03-45-000-4532 PLANT REPAIRS 45,000.00 0.00 45,000.00 28,807.20 45,000.00 16,192.80 03-45-000-4533 REPAIRS - PUMPS 30,000.00 0.00 30,000.00 2,520.87 30,000.00 27,479.13 03-45-000-4534 REPAIRS - MAINS & SEW 15,000.00 0.00 15,000.00 26,719.50 15,000.00 (11,719.50) 03-45-000-4535 EQUIPMENT PURCHASES 4,000.00 0.00 4,000.00 2,838.45 4,000.00 1,161.55 03-45-000-4538 SEWER INVESTIGATION & 25,000.00 0.00 25,000.00 37,955.00 25,000.00 (12,955.00) 03-45-000-4554 MEMBERSHIP & TRAINING 1,000.00 0.00 1,000.00 8.00 1,000.00 992.00 03-45-000-4557 CHEMICALS 5,000.00 0.00 5,000.00 1,877.47 5,000.00 3,122.53 03-45-000-4560 GAS & OIL 10,000.00 0.00 10,000.00 9,352.95 10,000.00 647.05 03-45-000-4562 TRUCK & TRACTOR EXPEN 9,000.00 0.00 9,000.00 3,838.61 9,000.00 5,161.39 03-45-000-4565 NEW VEHICLES 19,500.00 0.00 19,500.00 0.00 19,500.00 19,500.00 03-45-000-4576 UNIFORM EXPENSE 3,500.00 0.00 3,500.00 4,809.90 3,500.00 (1,309.90) 03-45-000-4580 ENGINEERING 7,500.00 0.00 7,500.00 10,477.65 7,500.00 (2,977.65) 03-45-000-4581 DEBT SERVICE - PRINCI 237,929.00 (237,929.74) 237,929.00 0.00 237,929.00 237,929.00 03-45-000-4582 DEBT SERVICE - INTERE 147,884.00 (814.40) 147,884.00 147,069.36 147,884.00 814.64 03-45-000-4583 AGENT PAYING FEES 1,000.00 0.00 1,000.00 1,000.00 1,000.00 0.00 03-45-000-4595 SMALL TOOLS 600.00 0.00 600.00 253.46 600.00 346.54 03-45-000-4597 TELEPHONE PAGING SERV 1,600.00 0.00 1,600.00 2,041.39 1,600.00 (441.39) 03-45-000-4598 CAPTIAL EXP LIFT STAT 13,000.00 0.00 13,000.00 0.00 13,000.00 13,000.00 03-45-000-4599 MISCELLANEOUS 1,500.00 0.00 1,500.00 808.92 1,500.00 691.08 03-45-000-4600 OVERHEAD ALLOCATION 266,329.00 0.00 266,329.00 266,328.96 266,329.00 0.04 03-45-000-9031 TRANSFER OUT-SEWER CP 750,000.00 0.00 750,000.00 750,000.00 750,000.00 0.00 ------TOTAL CLASS 2,108,089.00 (238,956.10) 2,108,089.00 1,781,835.41 2,108,089.00 326,253.59

CAPITAL PROJECTS ------TOTAL CAPITAL PROJECTS 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL EXPENSES: PUBLIC WORKS 2,108,089.00 (238,956.10) 2,108,089.00 1,781,835.41 2,108,089.00 326,253.59

TOTAL FUND REVENUES 1,606,000.00 (40,326.85) 1,606,000.00 1,753,346.65 1,606,000.00 (147,346.65) TOTAL FUND EXPENSES 2,108,089.00 (238,956.10) 2,108,089.00 1,781,835.41 2,108,089.00 326,253.59 FUND SURPLUS (DEFICIT) (502,089.00) 198,629.25 (502,089.00) (28,488.76) (502,089.00 DATE: 06/26/2020 VILLAGE OF OLYMPIA FIELDS PAGE: 18 TIME: 13:06:12 DETAILED REVENUE AND EXPENSE F-YR: 20 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 13 PERIODS ENDING APRIL 30, 2020 EXCLUDING FISCAL CLOSING ENTRIES

FUND: DEBT SERVICE FUND

FISCAL YTD UNCOLLECTED/ ACCOUNT ADJ.PER. ADJ.PER. YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ------REVENUE REVENUES CLASS 04-30-000-3020 REAL ESTATE TAXES 161,300.00 0.00 161,300.00 145,368.25 161,300.00 15,931.75 04-30-000-9001 TRANSFER IN-GENERAL F 16,450.00 0.00 16,450.00 16,450.00 16,450.00 0.00 04-30-000-9005 TRANSFER IN- MFT 100,000.00 0.00 100,000.00 100,000.00 100,000.00 0.00 ------TOTAL CLASS 277,750.00 0.00 277,750.00 261,818.25 277,750.00 15,931.75 TOTAL REVENUES: REVENUE 277,750.00 0.00 277,750.00 261,818.25 277,750.00 15,931.75

PUBLIC WORKS EXPENSES CLASS 04-45-000-7151 BOND PRINCIPLE SERIES 155,000.00 0.00 155,000.00 155,000.00 155,000.00 0.00 04-45-000-7153 BOND INTEREST SERIES 6,300.00 0.00 6,300.00 6,300.00 6,300.00 0.00 04-45-000-7154 BOND PRINCIPAL SERIE 80,000.00 0.00 80,000.00 80,000.00 80,000.00 0.00 04-45-000-7155 BOND INTEREST SERIES 36,450.00 0.00 36,450.00 36,450.00 36,450.00 0.00 04-45-000-7157 PAYING AGENT FEES 1,000.00 0.00 1,000.00 1,000.00 1,000.00 0.00 ------TOTAL CLASS 278,750.00 0.00 278,750.00 278,750.00 278,750.00 0.00 TOTAL EXPENSES: PUBLIC WORKS 278,750.00 0.00 278,750.00 278,750.00 278,750.00 0.00

TOTAL FUND REVENUES 277,750.00 0.00 277,750.00 261,818.25 277,750.00 15,931.75 TOTAL FUND EXPENSES 278,750.00 0.00 278,750.00 278,750.00 278,750.00 0.00 FUND SURPLUS (DEFICIT) (1,000.00) 0.00 (1,000.00) (16,931.75) (1,000.00 DATE: 06/26/2020 VILLAGE OF OLYMPIA FIELDS PAGE: 19 TIME: 13:06:12 DETAILED REVENUE AND EXPENSE F-YR: 20 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 13 PERIODS ENDING APRIL 30, 2020 EXCLUDING FISCAL CLOSING ENTRIES

FUND: MFT FUND

FISCAL YTD UNCOLLECTED/ ACCOUNT ADJ.PER. ADJ.PER. YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ------REVENUE REVENUES CLASS 05-30-000-3020 INTEREST INCOME 10,000.00 849.44 10,000.00 10,992.91 10,000.00 (992.91) 05-30-000-3030 ALLOTMENTS RECEIVED 126,945.00 2,903.60 126,945.00 128,152.74 126,945.00 (1,207.74) 05-30-000-3131 Transprt Renewal Fund 0.00 0.00 0.00 55,912.70 0.00 (55,912.70) ------TOTAL CLASS 136,945.00 3,753.04 136,945.00 195,058.35 136,945.00 (58,113.35) TOTAL REVENUES: REVENUE 136,945.00 3,753.04 136,945.00 195,058.35 136,945.00 (58,113.35)

EXPENSES EXPENSES CLASS 05-80-000-8159 ROAD PAVING 20,000.00 0.00 20,000.00 20,552.00 20,000.00 (552.00) 05-80-000-8161 ENGINEERING 0.00 0.00 0.00 9,855.87 0.00 (9,855.87) 05-80-000-8163 SALT BIN ROOFS 60,000.00 0.00 60,000.00 64,417.84 60,000.00 (4,417.84) 05-80-000-9004 TRANSFER OUT- DEBT SE 100,000.00 0.00 100,000.00 100,000.00 100,000.00 0.00 ------TOTAL CLASS 180,000.00 0.00 180,000.00 194,825.71 180,000.00 (14,825.71) TOTAL EXPENSES: EXPENSES 180,000.00 0.00 180,000.00 194,825.71 180,000.00 (14,825.71)

TOTAL FUND REVENUES 136,945.00 3,753.04 136,945.00 195,058.35 136,945.00 (58,113.35) TOTAL FUND EXPENSES 180,000.00 0.00 180,000.00 194,825.71 180,000.00 (14,825.71) FUND SURPLUS (DEFICIT) (43,055.00) 3,753.04 (43,055.00) 232.64 (43,055.00 DATE: 06/26/2020 VILLAGE OF OLYMPIA FIELDS PAGE: 20 TIME: 13:06:12 DETAILED REVENUE AND EXPENSE F-YR: 20 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 13 PERIODS ENDING APRIL 30, 2020 EXCLUDING FISCAL CLOSING ENTRIES

FUND: SSA #3 OAK LANE

FISCAL YTD UNCOLLECTED/ ACCOUNT ADJ.PER. ADJ.PER. YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ------REVENUE REVENUES CLASS 06-30-000-3010 REAL ESTATE TAXES 7,725.00 0.00 7,725.00 7,769.54 7,725.00 (44.54) ------TOTAL CLASS 7,725.00 0.00 7,725.00 7,769.54 7,725.00 (44.54) TOTAL REVENUES: REVENUE 7,725.00 0.00 7,725.00 7,769.54 7,725.00 (44.54)

EXPENSES EXPENSES CLASS ------TOTAL CLASS 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL EXPENSES: EXPENSES 0.00 0.00 0.00 0.00 0.00 0.00

TOTAL FUND REVENUES 7,725.00 0.00 7,725.00 7,769.54 7,725.00 (44.54) TOTAL FUND EXPENSES 0.00 0.00 0.00 0.00 0.00 0.00 FUND SURPLUS (DEFICIT) 7,725.00 0.00 7,725.00 7,769.54 7,725.00 DATE: 06/26/2020 VILLAGE OF OLYMPIA FIELDS PAGE: 21 TIME: 13:06:12 DETAILED REVENUE AND EXPENSE F-YR: 20 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 13 PERIODS ENDING APRIL 30, 2020 EXCLUDING FISCAL CLOSING ENTRIES

FUND: SPECIAL SERVICE AREA

FISCAL YTD UNCOLLECTED/ ACCOUNT ADJ.PER. ADJ.PER. YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ------REVENUE REVENUES CLASS 07-30-000-3020 PROPERTY TAXES 35,000.00 0.00 35,000.00 11,028.78 35,000.00 23,971.22 ------TOTAL CLASS 35,000.00 0.00 35,000.00 11,028.78 35,000.00 23,971.22 TOTAL REVENUES: REVENUE 35,000.00 0.00 35,000.00 11,028.78 35,000.00 23,971.22

EXPENSES EXPENSES CLASS 07-80-000-8170 DISTRIBUTION 35,000.00 0.00 35,000.00 0.00 35,000.00 35,000.00 ------TOTAL CLASS 35,000.00 0.00 35,000.00 0.00 35,000.00 35,000.00 TOTAL EXPENSES: EXPENSES 35,000.00 0.00 35,000.00 0.00 35,000.00 35,000.00

TOTAL FUND REVENUES 35,000.00 0.00 35,000.00 11,028.78 35,000.00 23,971.22 TOTAL FUND EXPENSES 35,000.00 0.00 35,000.00 0.00 35,000.00 35,000.00 FUND SURPLUS (DEFICIT) 0.00 0.00 0.00 11,028.78 0.00 DATE: 06/26/2020 VILLAGE OF OLYMPIA FIELDS PAGE: 22 TIME: 13:06:12 DETAILED REVENUE AND EXPENSE F-YR: 20 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 13 PERIODS ENDING APRIL 30, 2020 EXCLUDING FISCAL CLOSING ENTRIES

FUND: METRA 203RD STREET LOT

FISCAL YTD UNCOLLECTED/ ACCOUNT ADJ.PER. ADJ.PER. YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ------REVENUE REVENUES CLASS 08-30-000-4510 203RD STREET REVENUE 138,000.00 0.00 138,000.00 130,880.53 138,000.00 7,119.47 08-30-000-4530 INTEREST INCOME 3,100.00 0.00 3,100.00 6,105.00 3,100.00 (3,005.00) ------TOTAL CLASS 141,100.00 0.00 141,100.00 136,985.53 141,100.00 4,114.47 TOTAL REVENUES: REVENUE 141,100.00 0.00 141,100.00 136,985.53 141,100.00 4,114.47

EXPENSES EXPENSES CLASS 08-45-000-4500 SALARIES - FRONT OFFI 12,070.00 0.00 12,070.00 11,150.16 12,070.00 919.84 08-45-000-4501 SALARIES - CSO 6,880.00 0.00 6,880.00 21,052.56 6,880.00 (14,172.56) 08-45-000-4502 PART TIME 15,000.00 0.00 15,000.00 60.47 15,000.00 14,939.53 08-45-000-4503 SALARIES - PW 8,193.00 0.00 8,193.00 6,307.76 8,193.00 1,885.24 08-45-000-4508 IMRF 1,998.00 0.00 1,998.00 3,184.76 1,998.00 (1,186.76) 08-45-000-4510 FICA EXPENSE 2,105.00 0.00 2,105.00 2,264.69 2,105.00 (159.69) 08-45-000-4511 MEDICARE EXPENSE 394.00 0.00 394.00 529.60 394.00 (135.60) 08-45-000-4512 HOSPITAL INSURANCE 6,055.00 0.00 6,055.00 10,967.50 6,055.00 (4,912.50) 08-45-000-4516 SUI EXPENSE 200.00 0.00 200.00 138.47 200.00 61.53 08-45-000-4518 OFFICE SUPPLIES 1,100.00 0.00 1,100.00 737.83 1,100.00 362.17 08-45-000-4535 EQUIPMENT PURCHASES 2,640.00 0.00 2,640.00 4,232.97 2,640.00 (1,592.97) 08-45-000-4568 SIGNS & POSTS 0.00 0.00 0.00 47.15 0.00 (47.15) 08-45-000-4570 STREET LIGHTING 5,000.00 0.00 5,000.00 2,964.53 5,000.00 2,035.47 08-45-000-4576 UNIFORM 250.00 0.00 250.00 0.00 250.00 250.00 08-45-000-4580 LANDSCAPING 40,000.00 0.00 40,000.00 7,000.00 40,000.00 33,000.00 08-45-000-4593 SALT SPREADER/SALT PL 30,000.00 0.00 30,000.00 27,000.00 30,000.00 3,000.00 ------TOTAL CLASS 131,885.00 0.00 131,885.00 97,638.45 131,885.00 34,246.55 TOTAL EXPENSES: EXPENSES 131,885.00 0.00 131,885.00 97,638.45 131,885.00 34,246.55

TOTAL FUND REVENUES 141,100.00 0.00 141,100.00 136,985.53 141,100.00 4,114.47 TOTAL FUND EXPENSES 131,885.00 0.00 131,885.00 97,638.45 131,885.00 34,246.55 FUND SURPLUS (DEFICIT) 9,215.00 0.00 9,215.00 39,347.08 9,215.00 DATE: 06/26/2020 VILLAGE OF OLYMPIA FIELDS PAGE: 23 TIME: 13:06:13 DETAILED REVENUE AND EXPENSE F-YR: 20 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 13 PERIODS ENDING APRIL 30, 2020 EXCLUDING FISCAL CLOSING ENTRIES

FUND: CAPITAL EXPENDITURES

FISCAL YTD UNCOLLECTED/ ACCOUNT ADJ.PER. ADJ.PER. YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ------REVENUE REVENUES CLASS 09-30-000-3801 TRANSFER IN-GENERAL F 400,000.00 0.00 400,000.00 400,000.00 400,000.00 0.00 09-30-000-3816 TRANFER IN- NHRMT 450,000.00 0.00 450,000.00 450,000.00 450,000.00 0.00 ------TOTAL CLASS 850,000.00 0.00 850,000.00 850,000.00 850,000.00 0.00 TOTAL REVENUES: REVENUE 850,000.00 0.00 850,000.00 850,000.00 850,000.00 0.00

EXPENSES EXPENSES CLASS 09-45-000-8900 SUBURBAN WOODS RESURF 761,000.00 0.00 761,000.00 369,213.14 761,000.00 391,786.86 09-45-000-8950 VILLAGE HALL IMPROVEM 82,200.00 0.00 82,200.00 32,109.10 82,200.00 50,090.90 ------TOTAL CLASS 843,200.00 0.00 843,200.00 401,322.24 843,200.00 441,877.76 TOTAL EXPENSES: EXPENSES 843,200.00 0.00 843,200.00 401,322.24 843,200.00 441,877.76

TOTAL FUND REVENUES 850,000.00 0.00 850,000.00 850,000.00 850,000.00 0.00 TOTAL FUND EXPENSES 843,200.00 0.00 843,200.00 401,322.24 843,200.00 441,877.76 FUND SURPLUS (DEFICIT) 6,800.00 0.00 6,800.00 448,677.76 6,800.00 DATE: 06/26/2020 VILLAGE OF OLYMPIA FIELDS PAGE: 24 TIME: 13:06:13 DETAILED REVENUE AND EXPENSE F-YR: 20 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 13 PERIODS ENDING APRIL 30, 2020 EXCLUDING FISCAL CLOSING ENTRIES

FUND: ASSET FORFEITURE

FISCAL YTD UNCOLLECTED/ ACCOUNT ADJ.PER. ADJ.PER. YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ------REVENUE REVENUES CLASS 10-30-000-3066 ASSET SEIZURE TREAS 186,227.00 19,122.65 186,227.00 564,149.71 186,227.00 (377,922.71) 10-30-000-3150 INTEREST INCOME 0.00 0.00 0.00 16.87 0.00 (16.87) ------TOTAL CLASS 186,227.00 19,122.65 186,227.00 564,166.58 186,227.00 (377,939.58) TOTAL REVENUES: REVENUE 186,227.00 19,122.65 186,227.00 564,166.58 186,227.00 (377,939.58)

EXPENSES EXPENSES CLASS 10-48-000-4800 CUSTOMS OFFICER 75,183.00 0.00 75,183.00 75,182.88 75,183.00 0.12 10-48-000-4803 ASSET FORFEITURE-OT 5,000.00 0.00 5,000.00 6,595.41 5,000.00 (1,595.41) 10-48-000-4810 ASSET FORFEITURE-SS E 4,971.00 0.00 4,971.00 4,713.89 4,971.00 257.11 10-48-000-4811 ASSET FORFEITURE MEDI 1,163.00 0.00 1,163.00 1,102.47 1,163.00 60.53 10-48-000-4812 HOSPITAL INSURANCE 22,534.00 0.00 22,534.00 22,988.28 22,534.00 (454.28) 10-48-000-4816 ASSET FORFEITURE-SUI 100.00 0.00 100.00 194.29 100.00 (94.29) 10-48-000-4834 VEHICLE MAINTENANCE 1,000.00 0.00 1,000.00 1,140.06 1,000.00 (140.06) 10-48-000-4851 DEBT SERVICE PRINC 60,741.00 0.00 60,741.00 60,741.00 60,741.00 0.00 10-48-000-4853 DEBT SERVICE INTEREST 10,535.00 0.00 10,535.00 10,535.18 10,535.00 (0.18) 10-48-000-4860 GAS/OIL 2,500.00 0.00 2,500.00 2,930.64 2,500.00 (430.64) 10-48-000-4876 UNIFORM EXPENSE 1,000.00 0.00 1,000.00 817.25 1,000.00 182.75 10-48-000-4899 MISCELLANEOUS 1,500.00 0.00 1,500.00 965.72 1,500.00 534.28 ------TOTAL CLASS 186,227.00 0.00 186,227.00 187,907.07 186,227.00 (1,680.07) TOTAL EXPENSES: EXPENSES 186,227.00 0.00 186,227.00 187,907.07 186,227.00 (1,680.07)

TOTAL FUND REVENUES 186,227.00 19,122.65 186,227.00 564,166.58 186,227.00 (377,939.58) TOTAL FUND EXPENSES 186,227.00 0.00 186,227.00 187,907.07 186,227.00 (1,680.07) FUND SURPLUS (DEFICIT) 0.00 19,122.65 0.00 376,259.51 0.00 DATE: 06/26/2020 VILLAGE OF OLYMPIA FIELDS PAGE: 25 TIME: 13:06:13 DETAILED REVENUE AND EXPENSE F-YR: 20 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 13 PERIODS ENDING APRIL 30, 2020 EXCLUDING FISCAL CLOSING ENTRIES

FUND: SPECIAL TAX ALLOCATION FUND

EXPENSES EXPENSES CLASS ------TOTAL CLASS 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL EXPENSES: EXPENSES 0.00 0.00 0.00 0.00 0.00 0.00

TOTAL FUND REVENUES 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL FUND EXPENSES 0.00 0.00 0.00 0.00 0.00 0.00 FUND SURPLUS (DEFICIT) 0.00 0.00 0.00 0.00 0.00 DATE: 06/26/2020 VILLAGE OF OLYMPIA FIELDS PAGE: 26 TIME: 13:06:13 DETAILED REVENUE AND EXPENSE F-YR: 20 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 13 PERIODS ENDING APRIL 30, 2020 EXCLUDING FISCAL CLOSING ENTRIES

FUND: GOLF OUTING FUND

EXPENSES EXPENSES CLASS 12-80-000-8920 OUTING EXPENSES 0.00 0.00 0.00 (30.00) 0.00 30.00 12-80-000-8999 MISCELLANEOUS 0.00 0.00 0.00 1,222.96 0.00 (1,222.96) ------TOTAL CLASS 0.00 0.00 0.00 1,192.96 0.00 (1,192.96) TOTAL EXPENSES: EXPENSES 0.00 0.00 0.00 1,192.96 0.00 (1,192.96)

TOTAL FUND REVENUES 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL FUND EXPENSES 0.00 0.00 0.00 1,192.96 0.00 (1,192.96) FUND SURPLUS (DEFICIT) 0.00 0.00 0.00 (1,192.96) 0.00 DATE: 06/26/2020 VILLAGE OF OLYMPIA FIELDS PAGE: 27 TIME: 13:06:13 DETAILED REVENUE AND EXPENSE F-YR: 20 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 13 PERIODS ENDING APRIL 30, 2020 EXCLUDING FISCAL CLOSING ENTRIES

FUND: LINCOLN/WESTERN TIF

FISCAL YTD UNCOLLECTED/ ACCOUNT ADJ.PER. ADJ.PER. YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ------REVENUE REVENUES CLASS 13-30-000-3020 TIF2 PROPERTY TAX INC 1,460,000.00 0.00 1,460,000.00 799,547.46 1,460,000.00 660,452.54 13-30-000-3885 INTEREST INCOME 11,000.00 0.00 11,000.00 17,455.38 11,000.00 (6,455.38) ------TOTAL CLASS 1,471,000.00 0.00 1,471,000.00 817,002.84 1,471,000.00 653,997.16 TOTAL REVENUES: REVENUE 1,471,000.00 0.00 1,471,000.00 817,002.84 1,471,000.00 653,997.16

EXPENSES EXPENSES CLASS 13-80-000-4352 AUDIT 1,700.00 0.00 1,700.00 1,700.00 1,700.00 0.00 13-80-000-8800 INCREMENT DISTRIBUTIO 1,100,000.00 0.00 1,100,000.00 546,174.72 1,100,000.00 553,825.28 13-80-000-8900 PLANNING EXPENSES 0.00 0.00 0.00 3,281.68 0.00 (3,281.68) 13-80-000-8910 LAND OPTION EXPENSE 0.00 0.00 0.00 225,813.00 0.00 (225,813.00) 13-80-000-8920 CONSULTANT 37,500.00 0.00 37,500.00 21,046.30 37,500.00 16,453.70 13-80-000-8930 ED OTHER EXPENSES 25,000.00 0.00 25,000.00 0.00 25,000.00 25,000.00 13-80-000-8948 ATTORNEY FEES 10,000.00 0.00 10,000.00 2,592.50 10,000.00 7,407.50 13-80-000-8950 ENGINEERING EXPENSES 0.00 0.00 0.00 5,175.55 0.00 (5,175.55) 13-80-000-8953 PROPERTY MAINTENANCE 0.00 0.00 0.00 1,900.40 0.00 (1,900.40) 13-80-000-8999 MISCELLANEOUS 0.00 0.00 0.00 191.17 0.00 (191.17) ------TOTAL CLASS 1,174,200.00 0.00 1,174,200.00 807,875.32 1,174,200.00 366,324.68 TOTAL EXPENSES: EXPENSES 1,174,200.00 0.00 1,174,200.00 807,875.32 1,174,200.00 366,324.68

TOTAL FUND REVENUES 1,471,000.00 0.00 1,471,000.00 817,002.84 1,471,000.00 653,997.16 TOTAL FUND EXPENSES 1,174,200.00 0.00 1,174,200.00 807,875.32 1,174,200.00 366,324.68 FUND SURPLUS (DEFICIT) 296,800.00 0.00 296,800.00 9,127.52 296,800.00 DATE: 06/26/2020 VILLAGE OF OLYMPIA FIELDS PAGE: 28 TIME: 13:06:13 DETAILED REVENUE AND EXPENSE F-YR: 20 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 13 PERIODS ENDING APRIL 30, 2020 EXCLUDING FISCAL CLOSING ENTRIES

FUND: GRANT FUND

FISCAL YTD UNCOLLECTED/ ACCOUNT ADJ.PER. ADJ.PER. YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ------REVENUE REVENUES CLASS 14-30-000-3330 INTEREST INCOME 300.00 0.00 300.00 52.04 300.00 247.96 ------TOTAL CLASS 300.00 0.00 300.00 52.04 300.00 247.96 TOTAL REVENUES: REVENUE 300.00 0.00 300.00 52.04 300.00 247.96

EXPENSES EXPENSES CLASS ------TOTAL CLASS 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL EXPENSES: EXPENSES 0.00 0.00 0.00 0.00 0.00 0.00

TOTAL FUND REVENUES 300.00 0.00 300.00 52.04 300.00 247.96 TOTAL FUND EXPENSES 0.00 0.00 0.00 0.00 0.00 0.00 FUND SURPLUS (DEFICIT) 300.00 0.00 300.00 52.04 300.00 DATE: 06/26/2020 VILLAGE OF OLYMPIA FIELDS PAGE: 29 TIME: 13:06:13 DETAILED REVENUE AND EXPENSE F-YR: 20 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 13 PERIODS ENDING APRIL 30, 2020 EXCLUDING FISCAL CLOSING ENTRIES

FUND: SOUTHLAND WATER COMMISSION

EXPENSES EXPENSES CLASS ------TOTAL CLASS 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL EXPENSES: EXPENSES 0.00 0.00 0.00 0.00 0.00 0.00

TOTAL FUND REVENUES 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL FUND EXPENSES 0.00 0.00 0.00 0.00 0.00 0.00 FUND SURPLUS (DEFICIT) 0.00 0.00 0.00 0.00 0.00 DATE: 06/26/2020 VILLAGE OF OLYMPIA FIELDS PAGE: 30 TIME: 13:06:13 DETAILED REVENUE AND EXPENSE F-YR: 20 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 13 PERIODS ENDING APRIL 30, 2020 EXCLUDING FISCAL CLOSING ENTRIES

FUND: NON HOME RULE SALES TAX FUND

EXPENSES EXPENSES CLASS ------TOTAL CLASS 0.00 0.00 0.00 0.00 0.00 0.00

TRANSFERS 16-80-100-9009 TRANFER OUT- GF CIP 450,000.00 0.00 450,000.00 450,000.00 450,000.00 0.00 16-80-100-9021 TRANSFER OUT-WATER CI 85,259.00 0.00 85,259.00 85,259.00 85,259.00 0.00 16-80-100-9031 TRANSFER OUT-SEWER CI 480,000.00 0.00 480,000.00 480,000.00 480,000.00 0.00 ------TOTAL TRANSFERS 1,015,259.00 0.00 1,015,259.00 1,015,259.00 1,015,259.00 0.00 TOTAL EXPENSES: EXPENSES 1,015,259.00 0.00 1,015,259.00 1,015,259.00 1,015,259.00 0.00

TOTAL FUND REVENUES 625,335.00 (8,366.53) 625,335.00 617,487.87 625,335.00 7,847.13 TOTAL FUND EXPENSES 1,015,259.00 0.00 1,015,259.00 1,015,259.00 1,015,259.00 0.00 FUND SURPLUS (DEFICIT) (389,924.00) (8,366.53) (389,924.00) (397,771.13) (389,924.00 DATE: 06/26/2020 VILLAGE OF OLYMPIA FIELDS PAGE: 31 TIME: 13:06:13 DETAILED REVENUE AND EXPENSE F-YR: 20 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 13 PERIODS ENDING APRIL 30, 2020 EXCLUDING FISCAL CLOSING ENTRIES

FUND: CAPITAL PROJECTS- WATER FUND

FISCAL YTD UNCOLLECTED/ ACCOUNT ADJ.PER. ADJ.PER. YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ------REVENUES REVENUES CLASS 21-30-000-9002 TRANSFER IN FROM WATE 722,447.00 0.00 722,447.00 722,447.00 722,447.00 0.00 21-30-000-9016 TRANFER IN FROM NHRMT 85,259.00 0.00 85,259.00 85,259.00 85,259.00 0.00 ------TOTAL CLASS 807,706.00 0.00 807,706.00 807,706.00 807,706.00 0.00 TOTAL REVENUES: REVENUES 807,706.00 0.00 807,706.00 807,706.00 807,706.00 0.00

EXPENSES EXPENSES CLASS 21-45-000-4600 SCADA EXPENSE 350,000.00 0.00 350,000.00 0.00 350,000.00 350,000.00 ------TOTAL CLASS 350,000.00 0.00 350,000.00 0.00 350,000.00 350,000.00 TOTAL EXPENSES: EXPENSES 350,000.00 0.00 350,000.00 0.00 350,000.00 350,000.00

TOTAL FUND REVENUES 807,706.00 0.00 807,706.00 807,706.00 807,706.00 0.00 TOTAL FUND EXPENSES 350,000.00 0.00 350,000.00 0.00 350,000.00 350,000.00 FUND SURPLUS (DEFICIT) 457,706.00 0.00 457,706.00 807,706.00 457,706.00 DATE: 06/26/2020 VILLAGE OF OLYMPIA FIELDS PAGE: 32 TIME: 13:06:13 DETAILED REVENUE AND EXPENSE F-YR: 20 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 13 PERIODS ENDING APRIL 30, 2020 EXCLUDING FISCAL CLOSING ENTRIES

FUND: CAPITAL PROJECTS-SEWER

FISCAL YTD UNCOLLECTED/ ACCOUNT ADJ.PER. ADJ.PER. YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ------REVENUE REVENUES CLASS 31-30-000-9003 TRANSFER IN FROM SEWE 750,000.00 0.00 750,000.00 750,000.00 750,000.00 0.00 31-30-000-9016 TRANSFER IN FROM NHRM 480,000.00 0.00 480,000.00 480,000.00 480,000.00 0.00 ------TOTAL CLASS 1,230,000.00 0.00 1,230,000.00 1,230,000.00 1,230,000.00 0.00 TOTAL REVENUES: REVENUE 1,230,000.00 0.00 1,230,000.00 1,230,000.00 1,230,000.00 0.00

EXPENSES EXPENSES CLASS 31-45-000-4600 SCADA EXPENSE 350,000.00 0.00 350,000.00 0.00 350,000.00 350,000.00 31-45-000-4610 GRAYMOOR FORCE MAIN P 880,000.00 0.00 880,000.00 39,321.70 880,000.00 840,678.30 ------TOTAL CLASS 1,230,000.00 0.00 1,230,000.00 39,321.70 1,230,000.00 1,190,678.30 TOTAL EXPENSES: EXPENSES 1,230,000.00 0.00 1,230,000.00 39,321.70 1,230,000.00 1,190,678.30

TOTAL FUND REVENUES 1,230,000.00 0.00 1,230,000.00 1,230,000.00 1,230,000.00 0.00 TOTAL FUND EXPENSES 1,230,000.00 0.00 1,230,000.00 39,321.70 1,230,000.00 1,190,678.30 FUND SURPLUS (DEFICIT) 0.00 0.00 0.00 1,190,678.30 0.00 DATE: 06/26/2020 VILLAGE OF OLYMPIA FIELDS PAGE: 33 TIME: 13:06:13 DETAILED REVENUE AND EXPENSE F-YR: 20 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 13 PERIODS ENDING APRIL 30, 2020 EXCLUDING FISCAL CLOSING ENTRIES

FUND: DEPRECIATION FUND

FISCAL YTD UNCOLLECTED/ ACCOUNT ADJ.PER. ADJ.PER. YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ------LIABILITIES REVENUES --- UNDEFINED CODE ------TOTAL --- UNDEFINED CODE --- 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES: LIABILITIES 0.00 0.00 0.00 0.00 0.00 0.00

EXPENSES EXPENSES CLASS 50-45-000-7152 DS PRINCIPAL EXPENSE 0.00 (325,000.00) 0.00 (325,000.00) 0.00 325,000.00 50-45-000-7153 DS INTEREST EXPENSE 0.00 (5,768.32) 0.00 (5,768.32) 0.00 5,768.32 50-45-000-9000 COMP ABSENSES GEN GOV 0.00 4,755.22 0.00 4,755.22 0.00 (4,755.22) 50-45-000-9001 COMP ABS-PD 0.00 42,476.54 0.00 42,476.54 0.00 (42,476.54) 50-45-000-9002 COMP ABS - DPW 0.00 (1,191.61) 0.00 (1,191.61) 0.00 1,191.61 ------TOTAL CLASS 0.00 (284,728.17) 0.00 (284,728.17) 0.00 284,728.17 TOTAL EXPENSES: EXPENSES 0.00 (284,728.17) 0.00 (284,728.17) 0.00 284,728.17

TOTAL FUND REVENUES 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL FUND EXPENSES 0.00 (284,728.17) 0.00 (284,728.17) 0.00 284,728.17 FUND SURPLUS (DEFICIT) 0.00 284,728.17 0.00 284,728.17 0.00