PURCHASE ENQUIRY
HINDUSTAN COPPER LIMITED Indian Copper Complex (A Govt. Of India Enterprise) P.O.Ghatsila-832303 Dist. Singhbhum (East) TIN NO.20661100020 Jharkhand Phone : 06585-225869/225871 Materials & Contracts Department Fax : 06585/225806/225871 Mail:[email protected] [email protected],
TENDER DOCUMENT Last Date & Time of Submission of Offer : Enquiry No. : I-11642/NIC/REFA/DIS 03-09-2019 Time: 11.00 AM. Date : 10.08.2019 Date & Time of Opening of Offer : 06.09.2019 Time: 11.00 AM. To. Please note that your on-line quotation are invited through https://etenders.gov.in/eprocure/app only. EMD Amount: Rs. 2985/-
Sub : PROCUREMENT OF AUTO WEIGHER SPOON AND LAUNDER AT CAST HOUSE. through Central Public Procurement Portal (CPPP) Dear Sirs,
ON LINE Tenders are invited through above portal from the suppliers having experience in carrying out similar nature of jobs and who fulfill below pre-qualification criteria of the enquiry. Your offer should be submitted in above portal in Two Part Bid system for supply of following materials our Indian Copper Complex Unit, Ghatsila, Dist. East Singhbhum, Jharkhand:-
Sr. Material Material Description Unit Quantity No Code 1 230200060 FIRECLAY TILES DRG. CH-269,IS-8 ITEM 1 NUMBER 240 2 230200058 FIRECLAY TILES DRG. CH-269.IS-8 ITEM 2 NUMBER 200 3 230200077 FIRECLAY TILES DRG. CH-269,IS-8 ITEM 3 NUMBER 400 4 230200059 FIRECLAY TILES DRG. CH-269 REV.2, IS:8-1968 TYPE 1 ITEM 4 NUMBER 240 5 230200015 STANDARD FIRE BRICKS 9"X 4.1/2"X 3" AS PER IS:8 QUALITY NUMBER 5000
SPECIFICATION: 1. IS:8 GRADE 1 LATEST REVISION. ITEM 1 TO 4 ARE BASED ON DRG NO CH269, REV 1. Annexure-I (PQC) Pre-Qualification criteria (PQC) of the Vendor a. Any Refractory Brick manufacturer, capable of supplying Fire Bricks having proven supplying experience in any PSU/Govt Organization/Listed organization, can participate in the bid. b. Party has to provide executed order copy/copies. c. The value of executed Order within last seven year ending last day of the month previous to the date of publication of the Enquiry is as follows: One PO (Order Copy) of value Rs. 2.34 Lakh. OR Two PO (Order Copy) of vale Rs. 1.50 Lakh each. OR Three PO (Order Copy) of value Rs. 1.20 Lakh each. d. The Bidder shall have positive net worth as per their latest audited financial statement. Relevant documentary evidence including copies of Annual Report, containing Profit & Loss Statement and
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Balance Sheets for immediate preceding three (3) consecutive accounting years ending March 2018 or the last date on which the accounting year ends shall be furnished together with the Bid. The bidder should have an average annual turnover of Rs. 0.90 Lakhs (minimum), in the last three preceding financial years. e. Documentary evidence in support of above must be submitted along with the technical offer without which the offer could not be considered. f. Offer received without EMD will not be considered. Annexure-II (Bidding Procedure) The following may please be noted by the bidders:
1) Bidders already having DSC or already registered in CPP for e procurement for tendering in any other organization, can use the same for HCL.
2) No Techno-Commercial document is to be submitted offline.
3) Earnest Money Deposit (EMD) to be submitted in RTGS/NEFT form only.
BANK NAME: STATE BANK OF INDIA A/C NAME: HINDUSTAN COPPER LIMITED INDIAN COPPER COMPLEX A/C NUMBER: 11524102778 A/C TYPE: CC ACCOUNT BRANCH (CODE): MOUBHANDAR (01484) IFS CODE: SBIN0001484 MICR CODE: 832002501
5 ) Bidder has to check Corrigendum uploaded against the Tender Enquiry from time to time on CPP Portal and resubmit their bids in case of any change in their offer due to the corrigendum, before the final bid submission date/time.
6) For bidders registration or Bid submission Procedure is also available “Bidder Manual Kit” in https://etenders.gov.in/eprocure/app A. Registration procedure: 1. Please visit the Link https://etenders.gov.in/eprocure/app 2. Click on ‘Online Bidder Enrollment’. 3. Put your Login ID (Enter email address for login id. eg: [email protected]. Care may be taken to enter valid e-mail ID. This information will be kept confidential. The login ID cannot be modified once registered.) 4. Put your correspondence Id. (Correspondence Email ID can be same as your Login ID.) 5. Put your Mobile Number (Note: As Mobile and Email are the modes of correspondence, ensure that mobile no and email id provided is correct.) 6. Fill rest of the form containing firm’s details like name, address, PAN etc. to register as bidder. For enrolment, the bidders will be required to register their valid Digital Signature Certificate (Class II/ Class III Certificates with signing key usage) issued by any Certifying Authority recognized by CCA India (e.g.Sify / nCode / eMudhra etc.), with their profile. B. Bid Submission Procedure:(Only by bidders having valid Digital Signature Certificate –DSC) 1. Please visit the Link https://etenders.gov.in/eprocure/app 2. Enter your login ID & Captcha 3. Enter password & Captcha 4. Click to DSC Login & enter PIN. 5. Click at ‘Search Active Tenders’. 6. Enter Tender ID & other search criteria & then Click ‘Search’ to search the Tender. 7. Upon finding the desired Tender, click the checkbox to mark the Tender as ‘favorite’. 8. Click on ‘My Tenders’ on left hand side menu panel to find out the favorite Tender list. 9. View the desired Tender by clicking logo under ‘View’ column. Tender details will appear. 10. Scroll down the page containing Tender details. 11. Download the NIT & Bid-of-Quotation (BOQ) from ‘Tender Documents’ section. 12. Click ‘Proceed for Bid Submission’ to proceed ahead. 13. Tick ‘I Agree’ & ‘Next’ to proceed further. 14. Update personal details & click ‘Next’ to proceed ahead. 15. Select EMD Exemption status (Yes OR No) & proceed ahead by clicking ‘Next’.
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16. If No, Click ‘Pay Offline’. 17. Click ‘Confirm to Pay’. 18. Enter EMD details in ‘Specify Instruments for EMD Offline Payment’ & save.Click ‘Next’. 19. Click ‘Submit OID’ then click ‘Submit Other Important Documents’. 20. Click ‘Encrypt & Upload’ to upload cover documents. 21. Click folder logo in ‘Fee/PreQual/Technical’ box to upload technical cover documents. 22. As new window opens, click ‘Browse’ to select & attach the documents. 23. After selecting the documents, sign & upload them digitally by clicking “Sign & Upload’. 24. Click ‘Ok’ in the message pop-up box to proceed ahead. 25. As window again goes back, click folder logo in ‘Finance’ box to upload Financial docs. 26. As new window opens, click ‘Browse’ to select & attach the documents (Bid-of-Quotation/ BOQ) 27. After selecting the documents, sign & upload them digitally by clicking “Sign & Upload’. 28. Click ‘Ok’ in the message pop-up box to proceed ahead. 29. Click ‘Next’ in Bid Submission -> Packet Details window to proceed ahead. 30. View Bid details and scroll down to check the same. 31. If all correct, click ‘Freeze Bid’ to lock/freeze your offer. 32. Click ‘Print Acknowledgement’ & ‘Print Bid Details’ to print the same & keep it for record.
NB: You do not require registering again for different tender enquiries of HCL. Registration on the website is free of cost.
GePNIC Contact Person:
Important 1: For Registration related issues, all tenderers are requested to contact: Mr. SK Imran, Mobile Number: 91 8777791736 or Support e-mail : [email protected]
Important 2: For Bidding related issues, please call NIC Help Desk Number: 0120-4200 462, 4001 002, 4001 005, 6277 787
C. Important Note: (1) Only Payment term 30 days credit after receipt & acceptance of material will be accepted. (2) Delivery: Immediate requirement, within 30 days from date of receipt of Purchase Order. (3) Offer validity should be 120 days. (4) Inspection of materials at our stores will be final. (5) Bidder must provide their GST Registration No., HSN Code of the item & applicable GST (CGST/SGST/IGST) rate in their offer. (6)Offer must be submitted FOR Destination at our Central Stores Ghatsila basis with freight, GST rate delivery by supplier at our stores basis. (7) Packing: Suitable wooden box with thermocol packing to prevent breakage during transport. If found broken at site, the materials are to be replaced by new Supply. (8) L-1 will be decided on individual L-1 basis up to delivery of materials at our Central Stores from single source. Price will be firm & fixed for delivery of total quantity. (9) Techno commercial Offers (Part-I bid) complete in all respect is to be submitted on line at https://etenders.gov.in/eprocure/app Following documents are to be uploaded along with your offer: i. Point wise all supporting documents for pre-qualification criteria (PQC) of this Enquiry. ii. Documentary evidence for Earnest Money Deposit (EMD). EMD deposited by RTGS/NEFT should be intimated by E-mail to us before scheduled last date and time of tender submission. iii. Acceptance of all terms & conditions of the Enquiry in the form of your declaration with seal & signature in each page of the tender enquiry.
(10)PRICE BID: Price Bid (Part-II bid) in the Bill of Quantity (BOQ) is to be submitted on line at above website. Price submitted in BOQ shall be final & binding. Price submission in any other form shall be invalid & shall not be considered. Price submission by the bidders either in hard copy or in the techno- commercial part-I bid shall be summarily rejected. (11) PRICE BID shall be opened for those bidders, who qualify PQC & accept terms and conditions of this enquiry.
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Annexure-III (SCC) SPECIAL COMMERCIAL CONDITIONS(SCC) 1) TERMS OF PAYMENT: Payment within 30 days (interest Free Credit) after receipt, Trial run and acceptance, of the material at our Stores. “No other payment terms except 30 days credit payment term is acceptable. Offers received other than credit payment term of NIT is liable for rejection". The company shall release the payment due to the supplier electronically. The e-payment facility is available under INTERNET mode through SBI. The supplier shall submit duly filled Bank Mandate form in duplicate with due authentication from their banker along with a copy of cheque to avail e- payment /RTGS facility. The prescribed Mandate form is enclosed. 2) REJECTION AND REMOVAL OF REJECTED GOODS: If Testing and Inspection reveals that the goods do not comply with the specifications, they shall be rejected. The rejected goods will have to be lifted by the supplier at their own cost within a month of receipt of rejection advice from HCL. 3) REPLACEMENT OF REJECTED GOODS: You will replace rejected goods within 15 days from the date of our intimation. In case, it is not done, ground rent as per HCL standard norm shall be charged. 4) EARNEST MONEY DEPOSIT (EMD): The offer should accompany with an amount of Rs. 2985/- (Rupees Two Thousand Nine Hundred Eighty Five only) towards Earnest Money Deposit is to be submitted in RTGS/NEFT preferably. Bidder may also submit Earnest Money Deposit in the form of Bank Draft/Pay Order/Banker’s Cheque in favour of “Hindustan Copper Limited” payable at Moubhandar /Ghatsila or in the form of Bank Guarantee from any Scheduled Commercial Bank except Co-operative and Gramin Bank may be submitted in hard copy before scheduled last date and time of tender submission.EMD in above form is to be submitted in the tender box, kept at Materials and Contracts Department in the office of DGM (M&C), at HCL ICC with sealed envelope mentioning the tender number and date of opening of tender. EMD amount shall not bear any interest. Offers without Earnest Money will be rejected outright. Similarly, EMD in any other form will not be accepted. The EMD provided by the tenderers along with the tenders should be returned to the unsuccessful tenderers within thirty days from the date of opening of price bid / placement of purchase order/signing of the job contract, whichever is earlier. In the event the tender of any party is rejected during the course of Techno-Commercial Scrutiny and Evaluation, the EMD should be returned to such tenderer immediately within seven days from the date of rejection of its offer.
However, SSI units registered with NSIC are exempted from payment of EMD against valid documentary proof, which has to be submitted along with Techno-Commercial Bid.
The following are exempted from submission of EMD i. Public Sector Undertakings /Govt. Dept/Govt. Institutions ii. Micro and Small Enterprises registered with Districts Industries Centers (DICs) / Khadi & Village Industries Commissions (KVIC) / Khadi & Village Industries Board (KVIB) / Coir Board/ NSIC/ Directorate of Handicrafts and Handloom or any other body specified by Ministry of Micro, Small & Medium Enterprises up to the extent of their monetary limit.
For MSEs, the exemption from submission of EMD is to be granted only for the items for which they are registered with the concerned authorities. Original Equipment Manufacturers (OEMs).
Our Bank Details is as follows: State Bank of India. IFSC CODE- SBIN0001484 Branch- Moubhandar. Branch Code- 001484 Dist. East Singhbhum A/C. No. 00000011524102778 Jharkhand-832103. Our GST No : 20AAACH7409R1ZF
5) PERFORMANCE BANK GUARANTEE (PBG): NIL 6) GUARANTEE: IF ANY PLEASE PROVIDE. 7) SECURITY DEPOSIT (SD): NIL 8) LIQUIDATED DAMAGE FOR DELAYED SUPPLIES: Time is the essence of the contract. Liquidated Damages may be levied against suppliers / contractors in case of delay in supply of material / execution of contract beyond the date of delivery/completion of job specified in Purchase Order / Contract. In case the contractor fails to complete the work within the stipulated period, as fixed in
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advance, he shall be liable to pay liquidated damage @ half percent per week of the delay subject to a maximum of 10% of the total awarded value of the category (excluding taxes and duties). L.D. will be recovered from the contractor’s bills or any other dues of contractor with the company. Extension of delivery / contract period may be granted at the discretion of the Competent Authority of HCL. The extension of delivery / contract period when granted shall be subject to the following conditions: a) No increase in price shall be granted if the same takes place during the extended period, despite a variation clause in the order but reduction, if any, shall be availed of. b) Any increase / decrease in taxes and duties on account of statutory increase / decrease fresh imposition of any duties or taxes which take place during the extended period shall be admissible / availed of, provided it is CENVATABLE / Set off is admissible against these levies. c) If it is in the interest of HCL to ensure completion of supply / execution of job and / or fulfillment of contractual obligations subject to levy of LD when reasons for delay are not attributable to HCL. d) If the delay in completion of supply / execution of job is attributable to HCL, or due to a Force Majeure event, then Competent Authority may consider waiving of LD, provided the occurrence of the event is informed by notice to HCL, immediately thereof. 9) Events of Default: The following events shall be termed as Events of Default: If the Insurance provider shall not execute the contract in the manner as stipulated in the contract or if it, in the opinion of HCL: Does not execute the contract in conformity with the provisions of the contract, or a) Substantially suspends any part of its execution for a period of fourteen (14) days without authority from HCL, or b) Fails to carry on and execute the contract to the satisfaction of HCL, or c) Commits or permits any beach of any of the provisions of the contract (on the part of the insurer to be performed or observed), or persists in any of the above mentioned breach of the contract for fourteen (14) days, after notice in writing shall have been given to the contractor by HCL requiring such breach to be remedied, or d) Abandons the work(s), or e) During the continuance of the contract, becomes bankrupt, makes any arrangement or composition with its creditors, or permits any execution to be levied or goes into liquidation other than for the purpose of amalgamation or reconstruction, or f) Does not perform as per the agreed programme submitted by the contractor. 10) Termination due to Events of Default: a) If HCL decides to terminate this contract, it shall in the first instance issue Preliminary Notice to the contractor. Within 15 days of receipt of the Preliminary Notice, the contractor shall submit to HCL in sufficient detail, the manner in which it proposes to cure the underlying Event of Default (the “Contractor’s Proposal to Rectify”). In case of non submission of the Contractor’s Proposal to Rectify within the said period of fifteen (15) days, HCL shall be entitled to terminate this contract by issuing Termination Notice, and to appropriate any Security, if subsisting. b) In the Contractor’s Proposal to Rectify is submitted within the period stipulated thereof, the contractor shall have to its disposal a further period of fifteen (15) days to remedy / cure the underlying Event of Default. If, however, it fails to remedy / cure the underlying Event of Default within the stated period, HCL shall be entitled to terminate this contract and to appropriate the Security, if subsisting. 11) Foreclosure of Contract in Full or in Part: If at any time after acceptance of the Tender, HCL shall decide to foreclose or reduce the scope of the work(s) and hence not require the whole or any part of the work to be carried out, the Engineer-in-Charge shall give 10 days notice in writing to that effect to the contractor, provided that: In the event, any such action is taken by HCL, the contractor shall be paid full amount for the up to date quantum of work executed at work site as per billing schedule under the relevant items of work under this contract and in addition, a reasonable amount as certified by the Engineer-in- Charge or any other agency appointed by HCL for those supplied items which could not be utilized for execution of the work to the full extent because of the foreclosure.
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12) Force Majeure Events: If at any time during the continuance of this contract, the performance in whole or in part by either party of any obligation under this contract shall be prevented or delayed by reason of war, act of hostility of public enemy, civil disruption or sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes, lock-outs or acts of God (here-in-after referred to as events), provided notice of the happening of any such eventuality is given by the either party to the other within 21 days from the date of occurrence thereof, neither party shall by reasons of such event be entitled to terminate this contract nor shall either party have any claim for damages against the other in respect of such non-performance or delay in performance / execution under the contract. Provided also that such performance / execution under the contract should commence as soon as practicable, after such event has come to an end or ceased to exist and the decision of HCL as to whether the performance in whole or in part or any execution under this contract is prevented or delayed by reasons of any such event for a period exceeding 60 days, either party may opt to terminate the contract. If the contract is terminated under this clause, HCL shall have the liberty to take over from the contractor at a reasonable price, all unused, undamaged and acceptable materials, machinery, equipments, etc. at the site, being used for the performance of the contract and in the possession of the contractor at the time of such termination of such portion thereof as HCL may deem it fit, except such materials, equipments, etc. that the contractor may with the concurrence of HCL elect to retain. It is also understood in addition that this Force Majeure clause will cover parties’ inability to perform on account of change in law or imposition of rules or restrictions by the Government. 13) Amicable Resolution: a) Save where expressly stated to the contrary in this contract, any dispute, difference or controversy of whatever nature between the Parties, howsoever arising under, out of or in relation to this contract including disputes, if any, with regard to any acts, decision or opinion of the Engineer-in-Charge and so notified in writing by either Party to the other (the “Dispute”) shall in the first instance be attempted to be resolved amicably in accordance with the procedure set forth in part (b) below. b) Either Party may require such Dispute to be referred to the work in charge of HCL and the contractor for amicable settlement. Upon such reference, the two shall meet at the earliest as per their mutual convenience and in any event within fifteen (15) days of such reference to discuss and attempt to amicably resolve the Dispute. If the Dispute is not amicable settled within fifteen (15) days of such meeting, either Party may refer the Dispute in accordance with the provisions of part (c) below. c) In the event that any Dispute has not been resolved as per the provisions of (b) above, the same shall be referred to the Director or a person of equivalent designation, of HCL and the contractor for amicable settlement. Upon such reference, the two shall meet at the earliest as per their mutual convenience and in any event within fifteen (15) days of such reference to discuss and attempt to amicably resolve the Dispute. If the Dispute is not amicable settled within fifteen 915) days of such meeting between the two, either Party may refer the Dispute to arbitration in accordance with the provisions of Arbitration clause. 14) ARBITRATION Any dispute(s) of different(s) of any kind whatsoever arising between the parties out of, or relating to the construction, meaning, scope, operation or effect of the contract or its validity or its breach thereof, if not settled mutually, shall be referred by the parties to this contract for Arbitration under the Arbitration and Conciliation Act, 2015 and the provisions there under, and the award made in pursuance thereof shall be binding on the parties. The Arbitrator will be appointed within 30 days of reference to arbitration. A Sole Arbitrator will be nominated by the Chairman-cum-Managing Director of Hindustan Copper Limited (HCL), who, according to the 2015 Act, will not stand in conflict of interest with any of the organizations. A declaration to the effect shall be submitted by the Arbitrator, to guarantee impartiality in the proceedings. In case of a dispute of very high value, the dispute may be referred to an arbitral tribunal, consisting of an Arbitrator nominated by both parties each and one arbitrator appointed by both the above arbitrators. In the event of such an arbitrator to whom the matter is originally referred, being transferred or has vacated his office because of retirement, or resignation or otherwise or refuses to act or is incapable of acting for any reason whatsoever, the Chairman-cum-Managing Director of HCL shall appoint another person to act as arbitrator in his place, who again would not stand in any conflict of interest with both the parties. Such person(s) shall be entitled to proceed from the stage at which his predecessor left it.
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The duration of proceedings and the fee structure will be governed by the 2015 Act. The venue of the arbitration shall be Kolkata only. The award of the arbitrator shall be final and binding on the parties. Any dispute, which arises at any point of time out of arbitration, shall have the jurisdiction of Court of Kolkata, West Bengal. Subject to the above, the provision of Arbitration and Conciliation Act, 1996 and the rules there under and the statutory modifications thereof shall govern such arbitration proceedings and shall be deemed to apply and be incorporated in this contract. 15) RISK PURCHASE: The supply of above item should be made as per the laid out specification and within stipulated delivery period failing which the Purchaser reserves the right to purchase materials from other sources at supplier’s risk and cost in addition to the L/D stipulated in Clause No.6. 16) FIRM AND FIXED PRICE: The price quoted shall remain FIRM & FIXED. 17) DELIVERY SCHEDULE: Within 30 days from date of issuance of PO OR Letter of Intent whichever is earlier. 18) INSPECTION : Based on TC & GC. Final inspection to be carried out at our end 19) CANCELLATION/TERMINATION: Hindustan Copper Limited reserves the right to cancel/terminate in full or part of the ordered quantity during the currency of the contract without assigning any reasons. 20) Exclusion Of Liability For Payment Of Interest :The Company shall not be liable for payment of any interest on the amount that may become payable to the contractor under this contract and matters connected therewith. Only the competent authority of the company can do any waiver of any clause of this contract. 21) VALIDITY: The offers submitted by the tenderers must be valid for acceptance for 120 days from the date of opening of Techno-Commercial Bids. 22) Any order resulting from this enquiry shall be governed by the terms and conditions in addition to those mentioned in order. Where counter terms and conditions have been offered by the supplier, the purchaser shall not be governed by them unless specific acceptance has been given in writing in the order by the purchaser. 23) Acceptance of all the terms and conditions as per NIT should be confirmed. Annexure-IV (GCC)
GENERAL CONDITIONS OF TENDER ENQUIRY
1) RIGHT OF ACCEPTANCE: The purchaser does not bind himself to accept the lowest or any other tender and reserves the right of accepting the whole or any part of the tender or portion of the quantity offered. 2) The Company has the right to reject any or all the tenders received in part or full without assigning any reason thereof. 3) The Company has the right to cancel the enquiry or extend the due date of receipt of quotation without assigning any reason thereof. 4) While submitting tender on-line the vendors cannot access the tender after the expiry of the due date and specified time of the enquiry. 5) Any dispute arising out of this enquiry shall come under the sole jurisdiction of the District Court of Ghatsila, Jharkhand. Any dispute arising out of the supplied material will be as per Clause of Jurisdiction of Court. 6) JURISDICTION OF THE COURT: Only the Court of Ghatsila, Jharkhand having original jurisdiction to entertain suit shall have jurisdiction to receive and decide any application/applications under the Arbitration and Conciliation Act, 1996 and no other court shall have any jurisdiction whatsoever. 7) APPLICABLE LAWS: The Indian Acts will be applicable in all matters. 8) STATUTORY REGULATIONS: The supply, dispatch and delivery of material shall be arranged by the supplier in strict conformity with the all applicable statutory regulations. HCL/ICC disowns any responsibility on account of violation of statutory provisions, any irregularities or contraventions of any of the statutory regulations in manufacture and the supply of the said material covered by the order. 9) REPEAT ORDER: HCL reserves the right to place repeat order up to 50% of the ordered quantity on the same rate, terms & conditions. However, the enhancement in the quantity shall be done in the exceptional circumstances and shall be governed as per Repeat Order guidelines of cited in the Procurement Manual of Hindustan Copper Limited 10) Recovery of Sum Due : Whenever any claim arises against the contractor for payment of any sum of money out of or under the order, HCL shall be entitled to recover such sums any time from the contractor under this or any other order of the contractor with HCL.In case the amount of existing
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PURCHASE ENQUIRY bill is not sufficient for recovery of pending dues, the contractor shall pay to HCL the balance remaining dues immediately. 11) Demurrage/Detention Charge: Demurrage / detention charges or any other claims paid by the company for reasons attributed to the contractor shall be recoverable from the contractor’s account. The decision of the Engineer-in-Charge in this regards shall be final and legally binding on the contractor. 12) The company does not accept any responsibility for delay in work, for any loss to the contractor due to non supply of water and electricity or any other material/service provided by HCL’s Unit at Gujarat Copper Project. 13) Drawings: Drawings if any supplied to the contractor, are the property of HCL’s Unit at Indian Copper Complex and shall be returned to the company after completion of the contract. 14) NO ASSIGNMENT: The order when placed shall not be assigned to any other agency by the supplier 15) GeM Registration: All the bidders are requested to get themselves registered in the GeM Platform for future compliance. Proof, if any may be submitted along with the bids by the bidders." 16) Registration of Udyog Aadhar Memorandum (UAM) Number: Bidders who have their UAM number by Ministry of Micro Small and Medium Enterprises (MSME), should declare their UAM Number on Central Public Procurement Portal (CPPP), failing which such bidders will not be able to enjoy the benefits as per Public Procurement Policy for MSEs Order,2012 for the tenders invited electronically through CPPP.MSME bidders, who have registered their UAM number with CPPP, should submit proof of the same along with their offer for availing the benefits available to MSEs as contained in Public Procurement Policy for MSEs Order 2012, issued by MSME.MSEs owned by Scheduled Cast (SC) / Scheduled Tribe (ST) Entrepreneurs should also submit proof of the same along with their offer for procurement earmarked for MSEs owned by SC/ST. 17) MSME 1) Micro and Small Enterprises [MSEs] shall be eligible for availing all the benefits as laid down under the Public Procurement Policy for MSEs [Order 2012]
2) The condition of prior turnover and prior experience shall be relaxed for Start-up Medium Enterprises [whether MSEs or otherwise] subject to meeting of quality and technical specifications of the tender. 3) The parties participating in the bidding shall have to provide documentary evidence of being registered as MSMEs to avail benefits available in this segment.
4) Declaration of UAM number by MSE bidders on CPP portal is mandatory, failing which such bidders will not be able to enjoy the benefits as per the Public Procurement Policy for MSE Order, 2012.
18) POLICY FOR MSEs UNDER PUBLIC PROCUREMENT BILL 2012: Those MSEs which are registered with Districts Industries Centers (DICs) / Khadi & Village Industries Commissions (KVIC)/ Khadi& Village Industries Board (KVIB) / Coir Board/ NSIC/Directorate of Handicrafts and Handloom or any other body specified by Ministry of Micro, Small & Medium enterprises are eligible for availing benefits under the Public Procurement Policy.
In tender, participating MSEs quoting price within band of L1+15% shall also be allowed to supply a portion of requirement by bringing down their price to L1 price in a situation where L1 price is from someone other than an MSE. Such MSEs shall be allowed to supply up to 20% of total tendered value. In case of more than one such MSE, the supply will be shared proportionately.
Policy is meant for procurement of only goods produced and services rendered by MSEs.
Out of 20% target of annual procurement from MSEs, a sub target of 4% (Four per cent) is earmarked for procurement from MSEs owned by Scheduled Caste (SC)/ Scheduled Tribe (ST) Entrepreneurs. However, in the event of failure of such MSEs to participate in tender process or
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meet tender requirements and L1 Price, 4% sub-target for procurement earmarked for MSEs owned by SC/ST Entrepreneurs will be met from other MSEs. MSEs participating against the tender should submit necessary documentary evidence for availing the facility of the policy. The MSEs owned by SC/ST has to submit cast certificate issued by competent authority along with the offer.
MSEs owned by SC/ST has to submit caste certificate issued by competent authority along with the offer.
Supply will only be shared if it is feasible.
However, HCL reserves the right entirely at their sole discretion to place order in part or full on different suppliers.
19) CONDITIONS FOR START-UP COMPANIES & STATUP CERTIFICATION FROM DIPP:- Subject to meeting of Quality and Technical specifications, HCL may consider allowing the participation of ‘’Start up’’ companies with capability to execute the supply/ services, as per technical specifications/ perform the job as per scope of work specified in the tender and subject to meeting extant & relevant guidelines of Government of India. This should be confirmed and substantiated in the technical bid. The bidder who intends to participate as “Start-up” company should enclose the Certificate of Recognition issued by Department of Industrial Policy and Promotion, Ministry of Commerce & Industry, Govt. of India during submission of Technical bid. Prequalification Criteria with respect to Prior Turnover and Prior Experience may be relaxed by 15% of indicated value of PQC for Start-ups as per the GOI guidelines. Start-up Companies who are also registered as MSEs and wish to avail the benefits as applicable to MSE, shall submit relevant documents covered under Conditions for Micro and Small Enterprises elsewhere in this tender. 20) Declaration of Relationship with HCL Employee: It is compulsory for a bidder to declare whether the proprietor/ partner/ Director of the firm has any relation with any employee working in the Units concerned or Director of HCL and if so, give the details and the relationship
For Hindustan Copper Limited
DGM (M&C), ICC
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PURCHASE ENQUIRY
Annexure-V
MANDATE FORM FOR ELECTRONIC PAYMENT THROUGH INTERNET (For RTGS facility) To, Hindustan Copper Limited, …………………………… …………………………… …………………………… Dear Sir, Sub: Authorization for release of payment due from HCL,………………………. through Electronic fund transfer RTGS. (Please fill in the information in CAPITAL LETTERS. Please TICK wherever it is applicable) 1. Name of the Party: ………………………………………………………………………….. 2. Address of the Party: ……………………………………………………………………….. ……………………………………………………………………….. City………………………Pin Code………………………………… PAN No………………….e-mail ID………………………………… 3. Particulars of Bank: Bank Name Branch Name Branch Place Branch City Pin Code Branch Code MICR No. ( 9 digits code number appearing on the MICR Band of the cheque supplied by the Bank. Please attach Xerox copy of a cheque of your Bank for ensuring accuracy of the Bank name, Branch name and Code Accountnumber) Type Savings Current Cash Credit Account Number (as appearing in the in the Cheque Book) RTGS/IFSC Code
4. Date from which the mandate should be effective: I hereby declare that the particulars given above are correct and complete. If any transaction is delayed or not effected for reasons of incomplete or incorrect information, I shall not hold Hindustan Copper Limited responsible. I also undertake to advise any change in the particulars of my account to facilitate updation of records for purpose of credit of amount through RBI EFT/ Internet/RTGS. Signature of the Party/Authorized Signatory
Certified that particulars furnished above are correct as per our records. Bank’s Stamp:
Date: (Signature of the Authorized Official from the Banks) N.B. RTGS facilities centre
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PURCHASE ENQUIRY
Annexure-VI
PROFORMA OF BANK GUARANTEE AGAINST EMD (On non- judicial stamp paper of appropriate value)
To, Hindustan Copper Limited Indian Copper Complex, P O – Ghatsila –832303 Dist East Singhbhum, Jharkhand.
Dear sir,
M/s. ______up on being issued the tender document for ______under tender no. ______approached us with request to furnish Hindustan Copper Limited at ______a Bank Guarantee for Rs. ______only (Rupees ______only) towards Earnest Money Deposit. At their request and in consideration of the promises we ______have agreed to give guarantee as hereinafter mentioned.
1.We ______hereby agree and undertake that if in your opinion any default is made by the said M/s. ______in performing any of the terms and/ or conditions of the agreement or if in your opinion he commits any breach of agreement or there is any demand by you against the said M/s. ______then on notice to us by you we shall on demand without demur and without reference to the said M/s. ______immediately pay to you, in any manner in which you may direct, the said amount of Rs. ______(Rupees ______only) or such portion thereof as may be demanded by you not exceeding the said sum and as you may from time to time require, Our liability to pay is not dependent or conditional on your proceeding against the said M/s. ______and we shall be liable to pay the aforesaid amount as and when demanded by you merely on a claim being raised by you and even before any legal proceedings are taken against the said M/s. ______. 2.You will have full liberty without reference to us and without affecting this guarantee, postpone for any time or from time to time the exercise of any of the powers and rights conferred on you under the contract with the said M/s. ______and to enforce or to forbear from endorsing any power or rights or by reason of time being given to the said M/s. ______which under law relating to sureties would but for the provision have the effect of releasing us.
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PURCHASE ENQUIRY
3.Your right to recover the said sum of Rs. ______only (Rupees ______only) from us in manner aforesaid will not be affected or suspended by reason of the fact that any dispute or disputes have been raised by the said M/s. ______and /or that any dispute or disputes are pending before any officer, tribunal or court.
4.Our guarantee herein contained shall not be determined or affected by the liquidation or winding up of dissolution or change or constitution or in solvency of the said M/s. ______but shall in all respects and for all purposes be binding and operative until payment of all money due to you in respect of such liability or liabilities.
5.Our liability under this guarantee is restricted to Rs. ______only ( Rupees ______only ). Our guarantee shall be valid up to ______and we are liable to pay the guaranteed amount or any part thereof under the Bank Guarantee only and only if you serve upon us a claim or demand or a suit/ action to enforce a claim under guarantee is filed against us on or before ______.
6.We have power to issue this guarantee in your favour under memorandum and Articles of Association and the undersigned has full power to do under the power of attorney dated ______granted to him by th Bank.
Your faithfully, ______Bank.
(Signature of person duly authorised to sign on behalf of the Bank)
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