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Agenda Or on the “Public Participation” Initiative Please Call the Committee Team on 01629 761133 Or E-Mail: [email protected] 18 November 2020

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Agenda Or on the “Public Participation” Initiative Please Call the Committee Team on 01629 761133 Or E-Mail: Committee@Derbyshiredales.Gov.Uk 18 November 2020 This information is available free of charge in electronic, audio, Braille and large print versions, on request. For assistance in understanding or reading this document or specific information about this Agenda or on the “Public Participation” initiative please call the Committee Team on 01629 761133 or e-mail: [email protected] 18 November 2020 To: All Councillors As a Member of the Council, please treat this as your summons to attend a virtual meeting on Thursday, 26 November 2020 at 6.00pm via the Zoom application. (Joining details will be provided separately). Under Regulations made under the Coronavirus Act 2020, the meeting will be held virtually. As a member of the public you can view the virtual meeting via the District Council’s website at www.derbyshiredales.gov.uk or via our YouTube channel. Yours sincerely James McLaughlin Director of Corporate and Customer Services AGENDA 1. APOLOGIES Please advise the Committee Team on 01629 761133 or e-mail: [email protected] of any apologies for absence. 2. PUBLIC PARTICIPATION As the Council cannot hold meetings at the Town Hall, Public Participation can only take place using the Zoom application or by written representations. Members of the public are able to comment or ask questions on the items listed in the agenda and must give notice before 12 noon on the day preceding the meeting by: Web-form: Make your submission here Email: [email protected] Post: Democratic Services, Derbyshire Dales District Council, Town Hall, Matlock DE4 3NN The Committee Team will assist any member of the public without access to electronic means by capturing their concerns over the telephone. Phone: 01629 761133 (working days only 9am – 5pm) 1 Written representations, received by the deadline will be read out at the meeting, verbal contributors will be given instructions on how to join the meeting after giving notice. All meeting proceedings open to the public will be streamed live on our YouTube channel when all non-exempt items are being considered. Recordings of the meeting will also be available after the event on the District Council’s website. 3. INTERESTS Members are required to declare the existence and nature of any interests they may have in subsequent agenda items in accordance with the District Council’s Code of Conduct. Those interests are matters that relate to money or that which can be valued in money, affecting the Member her/his partner, extended family and close friends. Interests that become apparent at a later stage in the proceedings may be declared at that time. 4. APPROVAL OF THE MINUTES OF PREVIOUS MEETINGS Council 08 October 2020 Council – Extraordinary Meeting (5:00pm) 09 November 2020 Council – Extraordinary Meeting (7:00pm) 09 November 2020 5. LEADERS’ ANNOUNCEMENTS Announcements of the Leader of the Council: 6. CHAIRMAN’S ANNOUNCEMENTS Announcements of the Civic Chairman. 7. COMMITTEES To receive the non-exempt minutes of the Committees shown below: Committee Date Non Exempt Minutes to be Received Council 08 October 2020 Council – Extraordinary Meeting (5:00pm) 09 November 2020 Council – Extraordinary Meeting (7:00pm) 09 November 2020 Licensing & Appeals Committee 07 October 2020 Planning Committee 13 October 2020 Community & Environment Committee 14 October 2020 Governance & Resources Committee – Special Meeting 22 October 2020 Community & Environment Committee – Special Meeting 02 November 2020 Ernest Bailey Charity Committee 05 November 2020 Planning Committee 10 November 2020 8. QUESTIONS (RULE OF PROCEDURE 15) Questions, if any, from Members who have given notice. 2 Page Nos. 9 POLITICAL BALANCE POLITICAL GROUPS AND ENTITLEMENT 6 -13 TO SEATS ON COMMITTEES (Deferred Item 16 from 08/10/2020) To consider a report updating the membership of political groups on the Council and report on the change to the political balance of the authority and the entitlement of political groups to seats on committees. 10 PROPOSED AMENDMENT TO THE CONSTITUTION – 14 - 16 EXTRAORDINARY MEETINGS OF THE COUNCIL To consider a proposal to amend the provisions of the Council’s Rules of Procedure in respect of items of business at Extraordinary Meetings of Council. 12 REQUEST FOR ADDITIONAL FINANCIAL SUPPORT TO FREEDOM 17 - 20 LEISURE IN LIGHT OF COVID-19 IMPACTS To consider a report seeking approval for extra funding requirements as detailed in the report, requested by Freedom Leisure, in order to continue to operate the Leisure Centres, following the disruption of services since the outbreak of the COVID-19 pandemic. 13 ASHBOURNE RECREATION GROUND PAVILION 21- 28 To consider approval for the release of further capital funding, requested at the Council meeting on 27 August 2020 and should additional funding be approved, appropriate provision be made in the Capital Programme. 14. REVIEW OF THE CLEAN AND GREEN SERVICE 29 - 34 To consider a report on the proposed scope and methodology of the review and to seek the views of Members in relation to this review, seeking approval for the creation of a project group and sub group with terms of reference as detailed in the report. Also to consider approval for a supplementary revenue estimate of £30,000 for 20202/21, financed from the general reserve, for the appointment of external consultants and benchmarking of the service. 15. SELECTION OF A CONTRACTOR FOR THE COUNCIL HOUSING 35 - 41 PROGRAMME To note a report setting out the results of the procurement process, to select a development and management agent together with a proposed implementation plan for the delivery of a modest programme of Council housing. Also to consider approval to delegate authority to the Director of Housing, in consultation with the Chairman and Vice Chairman of the Community and Environment Committee, to agree housing investment to secure Council housing, subject to the parameters established in the Business Plan as summarised in the report. 3 16 CORPORATE PLAN 2020-2024 – PERFORMANCE 2020/21 AND 42 - 51 PRIORITIES 2021/22 To note a report on the performance against the District Council’s Corporate Plan targets, since its adoption in March 2020; the report highlights where performance is strong and where progress has been delayed by COVID-19. Also to consider adoption of the Corporate Plans priority target areas for 2021/22, as detailed in Section 3 of the report, to enable service planning and budget preparation to take place in good time for March 2021. 17. HOUSING CAPITAL GRANT APPLICATIONS 52 - 56 To consider a report setting out proposed capital allocations for affordable housing delivery and a further round of energy efficiency measures, seeking approval for the inclusion within the Capital Programme of £979,000 for the proposed affordable housing schemes and £880,000 for the improvements to homes as set out in the report. 18. CAPITAL PROGRAMME 2020/21 ONWARDS 57 - 70 To receive a report seeking approval for an updated schedule of Capital Expenditure that reflects the corporate priorities, as detailed in the report. 19. TEST AND TRACE SUPPORT PAYMENTS 71 - 82 To note a report on an urgent decision taken, regarding Test and Trace Support Payments and to provide a progress report on the schemes. 20. REVIEW OF COUNCIL ASSETS 83 - 95 To receive a report informing Members of the methodology and outcome of the independent review of assets commissioned in the first instance, following the motion debated at Council on 2 July 2020 and to consider approval that authority be delegated to the Director of Regulatory Services and Director of Corporate Services to undertake actions as detailed in the report. To also seek the views of Members in relation to this review and to determine what further action, if any, should now be taken. 21. EXCLUSION OF PUBLIC AND PRESS At this point the Committee will consider excluding the public and press from the meeting for the remaining items of business for the reasons shown in italics. 22. COMMITTEES (Deferred Item 18 from 27/08/2020) (Deferred Item 25 from 08/10/2020) To receive the exempt minutes of the Committee shown below: (The following minutes are exempt because they contain information relating to individuals) Licensing & Appeals Sub-Committee 03 August 2020 Licensing & Appeals Sub-Committee 10 & 17 August 2020 4 23. SEALING OF DOCUMENTS To authorise that the Common Seal of the Council be affixed to those documents, if any, required completing transactions undertaken by Committees or by way of delegated authority to others, since the last meeting of the Council NOTE For further information about this Agenda or on “Public Participation” call 01629 761133 or e-mail: [email protected] 5 NOT CONFIDENTIAL – For public release ITEM NO. 10 Council 26 November 2020 Report of Director of Corporate and Customer Services POLITICAL BALANCE, POLITICAL GROUPS AND ENTITLEMENT TO SEATS ON COMMITTEES PURPOSE OF REPORT To update the membership of political groups on the Council and report on the change to the political balance of the authority and the entitlement of political groups to seats on committees. RECOMMENDATION 1. That the operation of four political groups on the Council and the detail of their designated Leaders be noted: (a) Conservative Group – Councillor Garry Purdy (Leader of the Council) (b) Green and Independent Group – Councillor Neil Buttle (c) Labour Group – Councillor Mike Ratcliffe (d) Liberal Democrat Group – Councillor Steve Flitter 2. That the following special responsibility allowances be paid: (a) Councillor Purdy - £11,331 (effective from 2 November 2020) (b) Councillor Flitter - £1,617 (c) Councillor Buttle - £1,115 (effective from 5 August 2020) (d) Councillor Ratcliffe - £1,115 (effective from 5 August 2020) (e) Councillor Hobson - £5,666 (effective from 2 November 2020) 3. That the requirement for the principles of political balance under Section 15 of the Local Government and Housing 1989 be suspended in order to ensure the representation of all groups reflects the overall political balance of the Council.
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