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Caltrain Governance

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Caltrain Governance Caltrain Governance JPB Special Meeting #3 on Governance June 25, 2021 Welcome to Special Meeting #3 2 • Review Meeting #3 Objectives and Special Meeting Governance Process Roadmap • Staff Presentations #3 Agenda • Approach to Regional and Non-Self Directed Relationships • Active and Emerging Discussions • Strategic Issues ~ Break ~ • Discussion • Next Steps 3 Special Meeting #3 Objectives and Process Roadmap 4 JPB Governance 2021 Roadmap Goals: Goals: - Exploration and education about the JPB’s range of structural - Discussion of selected option(s) and financial and legal analysis towards developing governance paths. the 2021 governance recommendation. - Selection of governance options and key issues to focus on in Phase 2. - Adoption of governance recommendation at December 2021 JPB meeting. 2021 January February March April May June July August September October November December Process Ad Process Ad Process Ad Process Ad Process Ad Process Ad Process Ad Process Ad Process Ad Process Ad Process Ad Hoc #1 Hoc #2 Hoc #3 Hoc #4 Hoc #5 Hoc #6 Hoc #7 Hoc #8 Hoc #9 Hoc #10 Hoc #11 Board Adoption Special Special Special Special Special of 2021 Meeting #1 Meeting #2 Meeting #3 Meeting #4 Meeting #5 Governance Recommendation We Are Here 5 JPB Governance 2021 Roadmap Goals: Goals: - Exploration and education about the JPB’s range of structural - Discussion of selected option(s) and financial and legal analysis towards developing governance paths. the 2021 governance recommendation. - Selection of governance options and key issues to focus on in Phase 2. - Adoption of governance recommendation at December 2021 JPB meeting. 2021 January February March April May June July August September October November December Process Ad Process Ad Process Ad Process Ad Process Ad Process Ad Process Ad Process Ad Process Ad Process Ad Process Ad Hoc #1 Hoc #2 Hoc #3 Hoc #4 Hoc #5 Hoc #6 Hoc #7 Hoc #8 Hoc #9 Hoc #10 Hoc #11 Special Special Special Special Special Board Adoption Meeting #1 Meeting #2 Meeting #3 Meeting #4 Meeting #5 of 2021 Governance Recommendation #1 Outcomes: #2 Outcomes: #3 Theme: #4 Theme: #5 Theme: • Motion to accept 2021 gov. • Discussion of three Regional (non- Summary of Refinement and roadmap self-directed self directed) evaluation of recommendations • Motion to accept 2021 gov governance options Options governance concerning process objectives • Discussion of options governance • Discussion of interview evaluation process options themes and structural paths 6 Governance Evaluation Status for Self-Directed Options Evaluation Key Questions Status Task GM and Board • To what extent does each option provide for an effective and Interviews scheduled with Board Member efficient delivery of Caltrain services? Members and GMs between June 15th – Interviews and • To what extent is each option’s governance model fair and June 25th Analysis accountable to the public(s) that it serves? • What are the practical resource and transition considerations for each governance model? Financial • What are the estimated annual costs and the estimated one- Finalized scope of work. Analysis time costs for each self-directed option? Coordinating with the Caltrain Finance team and a consultant to begin the financial analysis. Legal • What legal actions would be need to be taken to fully enact Finalizing scope of work. Analysis and make permanent each self-directed option? Coordinating with Olsen/Remcho to begin the legal analysis. 7 Understand • Caltrain’s existing “regional” and non-self- directed relationships. • Status of current discussions related to Objectives for regional governance and projects. • Areas of strategic importance for Caltrain Special Meeting #3 relative to regional options. Discuss • Board Member questions and observations regarding regional and non- self-directed relationships. • Relation of today’s discussion to self- directed governance options and 2021 governance recommendation. • Caltrain’s participation in regional discussions related to non-self-directed options. 8 Approach to Regional and Non-Self-Directed Relationships 9 Review: Three Structural Governance Paths TODAY’S FOCUS A. Modify Current Structure B. Create New Structure C. Pursue Regional (non- self-directed) Options What is it? Maintain Caltrain’s current Reorganize Caltrain with new Modify Caltrain’s governance to governance structure with management and employment align with regional outcomes. modifications. structure. Within Paths A & B, Three Options Are Being Evaluated: • Option 1: Refinement of Shared Services Model/ED Relationship • Option 2: New Shared Services Model/ED Relationship • Option 3: Independent Agency Note: Governance paths are not mutually exclusive and may be phased over time. 10 What are “Non-Self-Directed” Governance Options? • Refers to governance structures that cannot be solely determined by the JPB and its member agencies. • Could include “comprehensive” governance options (e.g., full mergers with other agencies). • Could also include specific-purpose governance structures that are focused on individual projects or particular issues and functions (e.g., a construction authority or a specific governance arrangement around an individual project). 11 Examples of New Regional and Non- Self-Directed Governance Options Option Description of “End State” C1 Caltrain becomes part of a regional rail transit agency C2 Caltrain merges with BART C3 Caltrain merges with other regional rail providers C4 Caltrain coordinates with a Regional Network Manager C5 Caltrain consolidates with High Speed Rail C6 Caltrain participates with a regional construction authority C7 Caltrain participates with a grade separation district 12 Where Are We Starting? • We are not starting from a blank slate. Caltrain is already enmeshed in a complicated network of formal external governance structures and relationships. • Any discussion about new or modified regional governance is also, inherently, a discussion about how some or all of these existing relationships could change. 13 • Operator Relationships Caltrain’s Caltrain’s relationships with local transit operators, regional transit services and Existing External intercity rail operators. • Local Jurisdiction Relationships Relationships Caltrain’s relationships with cities, counties, and county-scale entities like congestion Caltrain has existing, formal external management agencies (CMAs) and relationships with other public entities, which transportation authorities (TAs). can broadly be grouped into four categories. The details of these relationships are • Regional and State Relationships complicated. Some involve fully articulated Caltrain’s relationships with MTC and State governance structures; some are dictated entities such as Caltrans, CalSTA and through statute; and others are based in CHSRA. specific agreements or policies. These relationships are also complex • Complex Project Relationships because of the intricacy and geographically- Caltrain’s complex project relationships specific nature of the overall landscape of involve multiple external entities in government institutions in the Bay Area. coordinated efforts that are focused on specific, large plans and projects. 14 In Caltrain’s roles as both a transit operator and rail Operator Relationships corridor manager, the agency has many Muni BART relationships with county, Transit Operations Ongoing scheduling and coordination interfaces with county and regional and intercity regional transit operators. transit and rail operators • Example: Coordinating transit schedules with BART at Millbrae • Example: Bus bridge support on capital projects Trackage Rights Agreements with rail operators that use the Caltrain corridor. • Example: Capitol Corridor use of Caltrain ROW between Santa Clara and Diridon. SamTrans Fare Agreements and Inter-Agency Transfers ACE & Agreements with other transit operators around fares and transfers. Capitol • Example: Monthly pass transfer agreement between VTA Corridor and Caltrain Station Management VTA Agreements with other transit operators around the management and use of shared stations. • Example: Caltrain and BART MOU governing maintenance of Millbrae Intermodal Station 15 Caltrain has various relationships Local Jurisdiction Relationships with local cities, counties, and county-derived entities Local Transportation (Transportation Authorities, San Planning and coordination of local transportation, including first / last mile Francisco Congestion Management Agencies, connections and circulation / bicycle and pedestrian facilities. County etc.) that are located along the th • Example: Circulation and access improvements at 4 & King Brisbane Caltrain corridor. South SF Land Use and Station Area Development San Bruno Coordination with cities on station area plans and developments. Millbrae • Example: Hayward Park transit-oriented development project Burlingame San Mateo Corridor Maintenance and Construction Activities Belmont Work with local jurisdictions related to corridor maintenance and capital project delivery. San Carlos Redwood City • Example: Outreach and agreements with cities related to PCEP Atherton Menlo Park construction Palo Alto Planning San Mateo County Sunnyvale Planning of programs and capital projects with cities, counties, or CMAs Mountain and TAs. View Santa Clara San Jose • Example: Southeast Stations Plan with San Francisco Planning Department Santa Clara Funding County Morgan Hill Funding of specific programs and projects • Example: Measure A funding of Atherton Station removal, Measure B funding
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