CHAPTERS CHAPTER PAGES I— Organisation ........ 1-10 II.— Discipline— Deleted. III.—Appeals and Petitions ...... 12-30 IV.— Personal matters . 31-46 V.—Security deposits ....... 47-79 VI. —Stock ......... 80-133 VII— Forged, counterfeit and defaced postage stamps, silver coins and currency notes ..... 134-146 VIII.—Printing ......... 147-149 IX . —Contracts ... 150-189 X. — Buildings ........ 190-263 XI.— Miscellaneous Rules ...... 264-360 XII.— Budget Estimates and Control ..... 361-398 APPENDICES APPENDIX 1.—List of Returns due from the Directorate . 403-404 2.—The Government Servants' Conduct Rules . 405-424 3.—Distribution of publications ..... 424-463 3A Deleted 4— Deleted. 5.—List of items in the Indian Budget which are not to be submitted to the vote of Parliament . 464-465 6.—Form of Memorandum to the Standing Finance Com mittee ......... 465-468 7.—Rules for the guidance of various authorities in India in disposing of claims for compensation for loss of property by civil officers ..... 469(ix) (x) PAGES 8 — Deleted. 9.— List of officers to whom copies of G. Os. should be 469-470 supplied . 10.—Statement showing different classes of fire extinguishers 471-475 and the characteristics of each class 11.—Rules for the occupation of inspection quarters of the 476-479 Indian Posts and Telegraphs Department. 12 —Model rules governing maintenance, etc., of inventories 480-482 of Government Stores ...... 12A.—Deleted. 13.—Deleted. 14.—Deleted. 15.—Deleted. 16.—Reconciliation of departmental figures for postal fluctuat- 483-493 ing heads controlled by Heads of Circles with those booked in the Audit Office ..... 17.—Central Civil Services (Recognition of Service Associa- 493-495 tions) Rules, 1959 18.—P.&T, Security Instructions ..... 496-527 TABLE OF CONTENTS CHAPTER I.—Organisation— Exclusive privileges of Government ..... 1 Direction ......... 1 Direction officers ........ 1-2 Headquarters ........ 2 Duties .......... 2-3 Circles . 3-7 Additional Chief Engineer . 8-9 Powers ......... 9 Workshops ......... 9 Store and stock depots . .. , . 9-10 Telephone Revenue, and Telegraph Stores and Workshops 10 Accounts ... CHAPTER II—Discipline—Deleted. CHAPTER III.—Appeals and Petitions- Appeals . 12-15 Petitions ......... 15-18 (xi) PAGES Petitions to the Director-General ..... 18-20 Petitions to the President. ...... 20 Instructions for the submission of petitions to the President from outsiders ........ 21-24 Instructions for the submission, receipt and transmission of 25-30 petitions to the President from persons who are or have been in the Civil Service of the Indian Union . CHAPTER IV.—Personal Matters— Institution and defence of civil suits . .... 31-33 Incidence of law charges on civil suits in connection with 33-36 the execution of Government works .... Criminal proceedings ... ... 36-38 Institution of criminal proceedings ..... 38-39 Conduct of criminal prosecutions ..... 39-42 Employment of Government pleader .... 42 Application for fines imposed by Court 42 Punishment imposed departmentally—Deleted Compensation for losses of property. .... 43 Service on Juries ........ 43 Medical aid—General rules ...... 43 Medical aid to Post Office and Railway Mail Service Emplo- 43-44 yees ........... Treatment by private medical practitioners ... 44 Communication with a medical adviser .... 44-45 Deaths—Civil Officers ....... 45-46 Contagious or repulsive diseases ..... 46 CHAPTER V.—Security Deposits— Part I.—Security deposits of employee's Classes of officials required to give security 47-53 Officials exempted from giving security .... 53-54 Amount of security. ....... 54-58 Nature of security ........ 58-59 Security in cash or Government promissory notes or Post office certificates ........ 59-60 (xii) PAGES Personal bonds ........ 60 Change in the name of officials who have furnished security 60 bonds or in the names of their sureties .... Execution of a fresh bond on re-employment 60-61 Security on promotion ....... 61-62 Forms of bonds ........ 62-64 Examination of bonds of employees depositing security in cash. Government promissory notes or Post office certifi- 64-65 cates ... Signatures to be affixed in presence of a departmental officer. 65 Enquiries as to the solvency of persons offering themselves 65-66 as sureties . ... Death, insolvency or withdrawal of sureties 66-68 Pledge of the security . 68-69 Pass books of security deposit accounts .... 69 Refund of security deposit ...... 69-70 Custody of security bonds ...... 70-71 Custody of Postal certificates deposited as security 71-72 Alteration of form of security ...... 72-73 Disposal of withdrawn bonds ...... 73 Procedure when an official dies or leaves the Department . 74 Persons whose security is inadmissible .. 74 Appointment to posts requiring security .... 75-76 Forfeiture of security deposits ..... 76-77 Unclaimed deposits ....... 77 Part II.—Security deposit's of Contractors 77-78 Part III.—Security deposits for payment of charges on 78-79 Press Telegrams ...... CHAPTER VT.—Stock— Part I.—General Rules Responsibility for stock ....... 80 Typewriters, copying and other machines .... 80-81 Classification and inventory of stock. .... 81-82 (xiii) PAGES Examination of locks ....... 83 Recoveries of the cost of lost or broken articles 83-84 General stock book ....... 84-85 Stock register of bags ....... 85 Stock register of books, forms and petty articles 85-86 Check of stock books on transfer of charge 86 Emergent indents ........ 86-87 Countersignature of emergent indents .... 87-88 Requisitions for articles procured locally .... 88 Supply of articles in compliance with indents 88 Discrepancies in invoices. ...... 89 Numbering of invoices ....... 89 Schedule of forms ........ 89-92 Distribution of forms ....... 92-97 Supply of forms ........ 97-99 Custody and storage of forms ...... 99 Articles returned to be accompanied by invoices. 99-100 Transfer of surplus articles or forms .... 100-101 Disposal of obsolete forms . 101 Part II.—Special Rules for Post Office and Railway Mail Service List of articles of stock ....... 102 Standard sizes of bags ....... 103-104 Distinctive marks on bags ...... 104 Examination of bags ....... 104 List of stamps and seals ....... 105-108 Entry of names of stamps and seals in indents . 108 Supply of stamping ink ....... 109 Instructions for using rubber stamps .... 109 Instructions for using pads for rubber stamps 109 Description of various kinds of scales .... 110 Scales to be tested occasionally ..... 110 (xiv) PAGES List of furniture . 110-112 Notice-boards and sign-boards . 112 Articles kept in Stock Depot ...... 112 Damaged, unserviceable and surplus articles . 113-114 Part III.—Departmental Telegraph offices (Traffic equipment) Supply of traffic equipment ...... 115 Definition of traffic equipment . 115 List of articles ........ 115 Sanctions and equipments ...... 115 Unserviceable and obsolete articles of stores . 116 Part IV.—Stationery (i) Special Rules for Telegraphs Source of supply ........ 116 Responsibility for stock of stationery .... 116-117 Sanctioned equipment of stationery ..... 117 Fixed stationery charges for post offices .... 117-119 Preparation and submission of indents for stationery . 119 Indents .......... 119-124 Supplementary or telegraphic indents .... 124 Quantities of articles of stationery to be indented . 124-125 Consignment .......... 125 Complaints as to the quality or conditions of articles . 125 Non-observance of rules ....... 125 Issue of orders regarding stationery ..... 125 Red and blue pencils . 126 Indents for articles lost or destroyed .... 126 Rubber stamps and ink ....... 127 Typewriters ......... 127 Indents for typewriters and ribbons ..... 128 Stencil paper ......... 128 Custody of stationery ....... 128 Use of telegraph stationery for Post Office purpose prohibited 128 Examination of stocks of stationery by inspiring officers . 128 (xv) (ii) Special Rules for the Railway Mail Service PAGES Stationery registers. ....... 129 List of articles of stationery ...... 129 Check of stationery register ...... 130 Regular indents ........ 130 Indents for stationery ...... 130- 131 Stationery rate list ........ 131 Receipt of articles in compliance with indents . 131 Indents for sorting-case labels ...... 131-132 Hand-bags ......... 132-133 Transfers of surplus articles of stationery .... 133 CHAPTER VII.—Forged, counterfeit and defaced postage stamps, silver coins and currency notes— Section I.—Forged, counterfeit, fictitious or washed postage stamps (ordinary and service) and misuse of service stamps Extent of application ....... 134 Cases which are not offences ...... 134 Offences ......... 135-138 Inward foreign mail articles bearing counterfeit, fictitious or previously used postage stamps ..... 139-141 Section II.—Spoilt and defaced postage stamps 142-143 Section III.—Counterfeit or fraudulently defaced silver coins or forged currency notes Treatment of counterfeit or fraudulently defaced silver coins 143-144 Procedure to be followed on the presentation of forged notes or counterfeit coins over the counter where cash transac- tions take place with the public ..... 144-146 CHAPTER VIII.—Printing— General Rules ........ 147 Classification ........ 148 Printing at private presses ...... 148 Printing and publication under orders of Government 148 Addresses on covers for telegrams ..... 148-149 Unauthorised forms prohibited ..... 149 6DGP&T/71—2 (xvi) PAGES CHAPTER IX.—Contracts— General. ......... 150-152 Contract documents ..... 152-153 Tenders. ......... 153-156 Security for performance of