Access to Open Content Survey

Introduction

Thank you for agreeing to participate in our survey about access to open content.

This survey should take about 20 - 30 minutes to complete. The survey link cannot be shared so if multiple people are required to complete the survey, it is recommended to gather all their feedback before beginning the survey. Please download the PDF-document of the full survey and explanations of the open content activity categories and be sure to have it handy while filling out the survey.

The survey will focus on your library’s efforts and ambitions to support access to open content. It contains the following 5 sections with a total of 23 questions:

1) About your library;

2) About your library’s activities supporting access to open content;

3) Making your open content efforts explicit;

4) Accelerating success and the role of OCLC;

5) About you.

While taking the survey, please use only the Continue and Back buttons at the bottom of each page. Please do not use your browser's Forward and Back buttons as these might result in the loss of your survey answers. If you are using Google Chrome, you may experience difficulties in using the Back buttons. To avoid difficulties, we recommend using another browser to complete this survey.

Definitions

Open content For the purposes of this survey, we define “open content” broadly as the full range of freely available, unrestricted, online content (including OA-scientific articles and e-books, pre-prints, open textbooks and other educational resources, conference proceedings, governmental and non-governmental publications, grey literature, open datasets, digitized heritage collections, freely available web content, YouTube videos, news websites, etc.).

Open content activities We define “open content activities” as the full range of library policies, activities and services devoted to this type of content (including the publication and management of open content, making digitized collections available online, selecting and indexing open content not managed by the library, making open content discoverable and usable, preserving open content for long-term access, etc.).

Section 1: About Your Library

1. In what country is your library located? [alphabetical dropdown list of countries]

2. *Which of the following best describes your type of library? 1. Education: university / higher education 2. Education: community college / technical school 3. Education: school (K-12) 4. Education: other 5. Consortia 6. Research 7. Government (federal, state, local; all but national libraries) 8. National 9. Public 10. Museum/Archive/Cultural Heritage 11. Special (corporate, law, medical, other) 12. Other (please specify):

[If Q2=1-4 ask Q3; otherwise ask Q4]

3. Which of the following best describes the number of full-time students (FTE) that your institution has? • Less than 1,000 • 1,001 to 5,000 • 5,001 to 10,000 • 10,001 to 20,000 • More than 20,000 [Skip to Q5]

4. Which of the following best describes the size of the population your library serves? • Less than 1,000 • 1,001 to 5,000 • 5,001 to 10,000 • 10,000 to 25,000 • 25,001 to 50,000 • 50,001 to 100,000 • 100,001 to 300,000 • 300,001 to 500,000 • 500,001 to 1,000,000 • Over 1,000,000

5. How many titles do you estimate are in your library’s collection? • Under 500,000 • 500,000-1M • 1M-4M • Over 4M

Section 2: About your library’s open content activities The following questions are to gauge which open activities your library is currently carrying out; plan to be carried out; and those your library has offered but has decided to stop.

Please be sure to reference the explanations of the open content activity categories as you are completing this section. Refer to page 9 of this document for the complete explanations.

6. In which, if any, of the following open content activities is your library currently involved? (Select all that apply.)

Producing open content • Advocacy and policies 1 • Publishing 2 • Digitizing collections 3 • Data services 4 • Supporting authors/researchers/teachers 5 • Bibliometrics 6

Making open content discoverable and usable • Supporting users/instructing/digital literacy programs 7 • Selecting open content not managed by the library 8 • Promoting the discovery of open content 9 • Deep interactions with open content 10 • Assessment 11

Collecting and managing open content • Institutional repository 12 • Digital Collections Library 13 • Born-digital (legal) deposit/Web-archive 14

Not sure None, we are currently not involved in open content activities

7. In which, if any, of the following open content activities is your library planning to become involved? (Select all that apply.) • LIST ONLY THOSE NOT SELECTED IN Q6 • Not sure • None, we are not planning to be involved in open content activities

IF Q6 AND Q7 ARE NONE: Follow-up with: You indicated your library is not currently nor planning to be involved in open content activities. Why is that?

8. In which, if any, of the following open content activities has your library decided to stop its involvement? (Select all that apply.) • LIST ONLY THOSE NOT SELECTED IN Q6 OR Q7 • Not sure • None, we have not stopped any open content activities

IF ANY STOPPED ACTIVITIES: Follow-up with: You indicated your library has stopped some open content activities. Why is that? (Please make sure to note which specific activity you are referring to if there was more than one you decided to stop.)

IF NONE OR NOT SURE TO Q6, Q7-Q8, SKIP TO SECTION 5

9. Please indicate for how many years you have been involved in each of your current open content activities.

More than 3 1 – 3 Less than Not Your current open content activities years years 1 year sure PIPE IN RESPONSES FROM Q6

10. How successful are your current open content activities (based on your measurements)?

Neither Successful Your current open Very Somewhat nor Somewhat Very Not content activities Successful Successful Unsuccessful Unsuccessful Unsuccessful measured

PIPE IN RESPONSES FROM Q6

Section 3: Making your open content efforts explicit

11. In planning for expenses/investment, please indicate if the source of investment for each of your current open access activities is a budget line item, full-time equivalent (FTE) allocation and/or project-specific funding. (Select all that apply.)

Don’t Your current open Budget FTE Project No source of know/Not content activities line item allocation Money Other* investment sure PIPE IN RESPONSES FROM Q6

* If you indicated other, please specify here:

12. Thinking about your library’s total budget expenditures (e.g. staff, hardware/software, acquisitions budgets, project costs covered by grants, etc.), what is the percentage spent on current open content per activity category? (If entering decimals, please use the decimal point format (e.g., .5 or 1.5, etc.))

Percentage of total budget Your current open content activities spent on open content PIPE IN RESPONSES FROM Q6 number number

number

If you are unable to specify by category, can you give an approximate percentage of total expenditure for open content? number

13. Please explain problems or insights, if any, you encountered trying to answer the two previous questions about your library’s investments and expenditures spent on open content.

Has trying to make your investment in open content activities more explicit been a useful exercise to you? Why or why not?

Section 4: Accelerating success and the role of OCLC

14. For which of the current and planned open content activities would you like to accelerate the impact?

Want to Comfortable with Your current and planned open content activities accelerate impact the pace PIPE IN RESPONSES FROM Q6 AND Q7

15. For each of your current and planned open content activities, what do you think is the right scale to achieve impact?

Local scale (campus; National / Trans- Your current and planned Institutional local Consortial regional national Global open content activities scale community) scale scale scale scale PIPE IN RESPONSES FROM Q6 AND Q7

16. For each of your current or planned open content activities, please indicate how you perceive OCLC’s role in supporting your library’s efforts?

I do not see a role I see a role for OCLC for OCLC to Your current and planned open OCLC supports my to support my support my content activities library’s efforts library’s efforts library’s efforts PIPE IN RESPONSES FROM Q6 AND Q7

17. Which of the following OCLC research areas are most relevant to your open content activities? (Select top 3 options) • Research Information Management (RIM) / Current Research Information Systems (CRIS) • Research Data Management (RDM) • Special Collections and Archives • Optimizing Resource Sharing • User behavior studies • Impact assessment • Standardization of metadata (e.g., Designating Open Access Information in the MARC Formats; IIIF; etc.) • Linked Data • Discoverability of open content • Wikimedia and libraries • Other (please specify)

18. Please identify organizations, coalitions, or associations in your region that support open content or Open Access and that you think OCLC should be engaging with to help achieve impact.

19. Please provide any final thoughts you’d like to share with OCLC regarding open content.

Section 5: About you

Thinking about those who participated in completing the survey, please answer the following questions.

20. Lead contributor’s level of responsibility: • Administrator (Director) • Assistant Administrator (Assistant Director) • Unit Manager/Unit Head • Librarian/Library Staff • Other (Please specify)

21. Area(s) of responsibility of lead contributor: (Select all that apply.) • Overall responsible (Director level) • Acquisitions • Assessment • Archives/Special Collections • Cataloging/Technical Services • Collection Development/Selection • E-resources • Information Technology/Systems • Interlibrary Loan • Public/Reference Services • Other (Please specify)

22. Did others contribute to this survey? • Yes (Go to Q23) • No

23. What are areas of responsibility for the other contributors? (Select all that apply.) • Overall responsible (Director level) • Acquisitions • Assessment • Archives/Special Collections • Cataloging/Technical Services • Collection Development/Selection • E-resources • Information Technology/Systems • Interlibrary Loan • Public/Reference Services • Other (Please specify)

Explanations of open content activity categories

Producing Open Content 1 Advocacy and policies enabling access to open content = advocacy; incentive programs; legislation; mandates; policies and regulations; standardization (e.g. OA-metadata); staff training. 2 Publishing open content = library as a publisher of open content; OA-publishing program managed by the library; publishing platforms to create open courseware; etc. 3 Digitizing collections = digitizing library collections; making these collections available online as open collections; managing rights, including efforts to make the content available in the public domain. This activity ranges from mass-digitization projects to digitization-on-demand services. 4 Data services = publishing open datasets (government data; research data; etc.) as linked data and/or in other formats for third parties to consume and re-use; providing datasets on-demand; etc. 5 Supporting authors/researchers/teachers in creating open content = providing guidance and training; help with choice and use of authoring tools; help with funding and/or negotiating discounts; providing libguides of vetted OA-publishers; help with standards; instruction and awareness-raising; etc. 6 Bibliometrics = improve visibility and impact of open content through traditional bibliometrics and/or altmetrics; courses, consultation services and assessment staff collaborating on campus to help measure OA- impact; assess compliance to OA-mandates; etc.

Making open content discoverable and usable 7 Supporting users/instructing/digital literacy programs = assist with assignments and tutorials, provide instruction and help with the selection, evaluation and use of open content; etc. 8 Selecting open content not managed by the library = select and validate or license open content; link to open content and include in lists, libguides, catalogues, etc.; index open content for discovery (in Knowledge Base, discovery tools). Also includes: e-resource management for OA such as negotiating with OA-publishers, checking license terms of use; checking if a copy of the open content is preserved in an existing preservation service like LOCKSS/Portico/etc.; link to archive or last-resort copy if title is cancelled or content has disappeared; etc. 9 Promoting the discovery of open content = moving beyond open content as complementary to paid content; making OA easy to find and use; enabling OA-buttons and copy-request buttons in discovery and ILL- workflows; supporting standards to that effect; etc. 10 Deep interactions with open content 1 = platforms and/or labs to interact with open collections or open datasets; tools and API’s for text-mining, data mining or rich online viewing; data visualization tools; NLP tools for close-reading; etc. 11 Assessment = measure usage of open content and discovery services; gathering user feedback; determining value of investment of resources in open content; etc.

Collecting and managing open content 12 Institutional repository = maintaining an archive for depositing, storing, preserving and disseminating the intellectual output of your parent institution – specifically open content outputs such as self-archived, or “green-OA”; open research datasets; open software tools; etc. – and making these outputs discoverable and re-usable as open content. 13 Digital collections library = maintaining a digital library or archive for storing, preserving and disseminating your library’s digitized collections and making these collections discoverable and re-usable as open content. 14 Born-digital (legal) deposit / web-archive = open content resources, including scientific OA-publications, collected for long-term access, as part of your library’s deposit collection tasks and responsibilities.