Proceedings of the 9^^ Annual Federal Depository Library Conference

October 22-25, 2000

Library Programs Service U.S. Government Printing Office Wasliington, DC 20401 U.S. Government Printing Office

Michael F. DiMario, Public Printer

Superintendent of Documents

Francis j. Buclcley, jr.

Library Programs Service Gi! Baldwin, Director Proceedings of the 9th Annual Federal Depository Library Conference

October 22 -25, 2000

Holiday Inn Rosslyn Westpark Hotel Arllington, VA

Library Programs Service U.S. Government Printing Office Wasiiington, DC 20401

2001 Marian W. MacGilvray Editor

Sheila McGarr Conference Coordinator

Any use of trade, product, or firm names in this publication is for descriptive purposes only and does not imply endorsement by the U.S. Government. 2000 Federal Depository Library Conference - Proceedings

Preface

In what has become the Nation's premier event for Government information librarians, nearly 600 depository librarians and federal agency representatives attended the 9"" annual Federal Depository Library Conference, sponsored by GPO. The conference was held concurrently with the 57'^

meeting of the Depository Library Council to the Public Printer, in Arlington, VA.

Highlights of the 3-day conference included demonstrations of Web sites from FirstGov, the Defense Technical Information Center, the U.S. Geological Survey, the U.S. Institute of Peace, the National Transportation Library, and others. GPO's ongoing transition to a more electronic FDLP, including the budget cuts to the program contained in GPO's fiscal year 2001 appropriations bill, was a primary focus of the event. The Census Bureau and STAT-USA from the Department of Commerce, the National Imagery and Mapping Agency, the Forest Service, the Department of Energy, and others presented updates on their agencies' public information activities and products.

The National Commission on Libraries and Information Science provided a status report on its review of the Federal Government's information dissemination activities, including the Superintendent of Documents' programs.

Concurrent technical and information sessions included digital archiving, economic statistics. Presidential libraries, and library grants. Tours of the Senate Library, the Center for Legislative Archives, GPO's Library Programs Service, and the Library of Congress were also conducted for meeting attendees.

In concluding the conference, the Depository Library Council commended GPO for its role in organizing the event:

Council commends GPO for the Conference that now runs in conjunction with the

Depository Library Council Meeting. Experts from all fields of government and librarians offer information and advice, and hear input from depository librarians

from all across the country. This has been especially valuable during the ongoing transition to an electronic environment as:

• The Proceedings of the Conference are a concrete body of work depository staff

can use for training and referral in their home libraries.

• Increasing attendance at the Conference provides Council with a variety of

valuable input for its deliberations.

• Library administrations across the country recognize the value of the programs, training opportunities, and networking environment, and show the importance

by supporting attendance at the Conference.

Council further noted that the conference presents programs that address needs in the depository community, providing ongoing professional development benefiting thousands of depository librarians and those they serve.

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2000 Federal Depository Library Conference - Proceedings

Table of Contents

Preface iii

Agenda vii

The Regional Role in Permanent Access to Electronic Governnnent Information: Jim Byrne 1 Comprehensive Assessment of Public Information Dissemination Reforms: }udy Russell 5

DTIC Resources: Wendy S. Hill 10

Electronic Document Management at the U.S. Nuclear Regulatory Commission: Teresa Linton .. 1

Enabling Scientific Progress with DOE Products/Tools/Services: Dr. Walter L. Warnick 22 Historical Government Documents Cataloging Project: The Five Colleges of Ohio: Ellen P. Conrad 27 USDA Forest Service Mapping: Betsy Banas 37 NIMA: Guaranteeing the Information Edge: James Lusby 40 Gateway to the Earth: An Integrated Approach to USGS Information Delivery:

David L. Govoni 46 OCLC Content Management Services: ]ohn A. Hearty 50

Bringing Indian Affairs: Laws and Treaties to the World Wide Web: Suzanne L. Holcombe 57 Digitizing the Historic USGS Maps of New England: Meredith Richer 65 NARA Electronic Records Archives Program: Accomplishments to Date: Robert Chadduck 70 The Open Archival Information System: A Model for Preserving Digital Information: Don Sawyer, Lou Reich 78 Finding Government Economic Statistics: Deborah Klein 84 Technology Opportunities Program - TOP: Sahon Palmer 86 Applying for Library Grants: Michele Farrell 89 Delivering Census 2000 Information to Users: John Kavaliunas 93 STAT'USA®: Robert Wendling 97 Balancing FDLP Access with Library Missions and Community Mandates: Cynthia Etkin 101

FirstGov - What It Is and How It Works: Thomas Freebairn 107 National Transportation Library: Janice W. Bain-Kerr 121 The Digital Libraries Initiative: A USA Federal Program of Research and Applications: Stephen M. Griffin 127 National Agricultural Library: Gary K. McCone 133 Products and Services from the United States Institute of Peace Supporting International

Conflict Resolution: Ellen Ensel 1 35

Creating Government Document Displays: Mary L. Nere 142 Government Documents Displays (and the Displaying of Government Documents):

A Case Study: Mary Sue Lovett 1 44 Writing the Disaster Response Plan: Going Beyond Shouting "Help! Help!":

Stephen Henson 1 50 Questions for "Reconsidering Depository Status": A. Hays Butler, David C.R. Heisser,

Sheila M. McGarr, Elizabeth M. McKenzie 1 59

1 How Do I Cite This? Automating Reference Assistance: Kenneth Furuta 71

Full Text Government Periodicals Project: Paul A. Arrigo 1 77 Contributors 183

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2000 Federal Depository Library Conference - Proceedings

Agenda

Depository Library Council sc Federal Depository Conference

October 22 -25, 2000

Holiday Inn Rosslyn Westpark

1 900 North Fort Myer Drive Arlington, VA

Sunday, October 22

Morning All day meeting of regional librarians

8:45 Welcome

• Sheila M. McGarr, Chief, Library Division, LPS

9:00 Disposition and Replacement Issues for Regionals

• Daniel C. Barkley, Interim Head, Government Information, University of New Mexico

10:45 Regional Role in Permanent Access to Electronic Government Information

• Tim Byrne, Head, Government Publications, University of Colorado

Afternoon

2:00 The Electronic Transition: Regionals' Role in a More Electronic Federal Depository Library Program (discussion)

• William Sudduth, Head, Documents/Microforms, University of South Carolina

2:45 Wrap Up

• Sheila M. McGarr, LPS

4:00 Orientation to the Depository Library Council and Federal Depository Library Conference

This session is designed to acquaint first-time attendees with how the Council works and to preview Conference activities over the next 3 days.

• Sandy Morton-Schwalb, LPS, Facilitator

• Sheila M. McGarr, LPS, Facilitator

7:30 Depository Library Council Working Session [open to all]

vii 2000 Federal Depository Library Conference - Proceedings

Monday, October 23 Morning

- ', 8:30 Welcome and Remarks .

• Sheila M. McGarr, Chief, Library Division, LPS

• Maggie Farrell, Council Chair

- • Michael F. DiMario, Public Printer :

• Andrew M. Sherman, Director, Congressional, Legislative, and Public Affairs

9:30 GPO Update

• Francis J. Buckley, Jr., Superintendent of Documents

10:30 GPO Update (continued)

• Gil Baldwin, Director, Library Programs Service

• T.C. Evans, Assistant Director, Office of Electronic Information Dissemination Services (EIDS)

11:15 GPO hiformation Exchange: Council and Audience Q&A

1 1 :45 NCLIS Assessment of the Federal Government's Public Information Dissemination Policies and Practices

• Judith C. Russell, Deputy Director, National Commission on Libraries and Information Science

Afternoon

1:30 Depository Library Promotional Materials

• Kathryn A. McConnell, Chief, Creative Services, Promotion & Advertising, GPO

2:00 Depository Library Council Working Session [open to all]

• Council Committee Reports and Recommendations for Council Action

2:00 Federal Agency Update Session, Part I Defense Technical Information Center (demonstration)

• Wendy Hill, SBIR Program Manager, Defense Technical Information Center, U.S. Department of Defense U.S. Nuclear Regulatory Commission

• Teresa D. Linton, Reference Librarian, Public Document Room, U.S. Nuclear Regulatory Commission U.S. Department of Energy

• Dr. Walter L. Wamick, Director, Office of Scientific and Technical Information, U.S. Department of Energy

2:00 Historical Government Documents Cataloging Project: The Five Colleges of Ohio

• Ellen P. Conrad, Project Coordinator, Five Colleges of Ohio 2000 Federal Depository Library Conference - Proceedings

2:00 New Documents Staff Informal session to answer questions about depository issues

• Sheila M. McGarr, Chief, Library Division, LPS, Facilitator

• Vicki A. Barber, Chief, Depository Distribution Division, LPS, Facilitator

2:00 LPS Tour 2:00 National Archives and Records Administration Tour

3:45 Federal Agency Update Session, Part II U.S. Forest Service

• Betsy Banas, Staff Cartographer, U.S. Forest Service, U.S. Department of Agriculture National Imagery & Mapping Agency

• James Lusby, Staff Officer, National Imagery & Mapping Agency, U.S. Department of Defense U.S. Geological Survey

• David L. Govoni, Web Services Coordinator, National Mapping Division, U.S. Geological Survey

3 :45 GPO/OCLC Electronic Archiving Project

• John A. Hearty, Director, Business Development Division, OCLC Online Computer Library Center, Inc.

Tuesday, October 24 Morning

8:30 Depository Library Council Working Session [open to all]

8:30 Government Information Reference Services: New Roles and Models for the Post-Depository Era

• Debbi Schaubman, Head, Government Documents, Michigan State University, Moderator

• Bert T. Chapman, Government Documents Librarian, Purdue University

• Ann E. Miller, Head, Government Documents, Duke University

• Anna A. Sylvan, GIS/Govemment Documents Librarian, Saint Charles City-County Library District

• John A. Shuler, Head, Government Documents, University of Illinois, Chicago

• William Sleeman, Government Documents Librarian, University of Maryland School of Law

8:30 Digitizing Indian Affairs: Laws and Treaties

• Suzanne L. Holcombe, Documents Librarian, Oklahoma State University Digitizing Historic USGS Maps of New England

• Meredith A. Ricker, Data Center Coordinator, University of New Hampshire

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8:30 Digital Archiving at NARA

• Robert Chadduck, Computer Specialist, National Archives & Records Administration The Open Archival Information System: A Model for Preserving Digital Information

• Donald M. Sawyer, Computer Specialist, National Aeronautics & Space Administration, Goddard Space Flight Center

• - 10:00 LPS Tour ^ . / ; 10:00 NewseumTour

'

^ ^ ^ 10:00 U.S. Senate Library Tour : ; / :

10:30 Findmg Government Economic Statistics

• Deborah P. Klein, Associate Commissioner for Publications, Bureau of Labor Statistics, U.S. Departmentof Labor

10:30 Presidential Libraries: Their Roles & Resources

• Nancy Smith, Director, Presidential Materials Staff, National Archives and Records Administration

10:30 Applying for Library Grants

• Michele Farrell, Program Officer, Institute of Museum & Library Services Technology Opportunities Program

• Sahon Palmer, Program Officer, National Telecommunications Information Administration, U.S. Department of Commerce

Afternoon

1 :30 Depository Library Promotional Materials

• Kathryn A. McConnell, Chief, Creative Services, Promotion & Advertising, GPO

2:00 Federal Agency Update Session, Part III Census Bureau

• John C. Kavaliunas, Chief, Marketing Services Office, Census Bureau, U.S. Department of Commerce STAT-USA Products

• Robert Wendling, Acting Director, STAT-USA, Economics & Statistics Administration, U.S. Department of Commerce

2:00 GPO Access Open Forum (Ben's Guide, Interactive CD-ROM, Online Bookstore (and other topics suggested by attendees)

• T.C. Evans, Assistant Director, EIDS, Facilitator

2:00 How to Balance FDLP Access with Library Missions and Community Mandates

• Cynthia L. Etkin, Program Analyst, LPS

2:00 Depository Library Council Working Session [open to all]

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2:00 LPS Tour 2:00 Newseum Tour 2:00 Serial & Government Publications Division Tour 2:00 U.S. Senate Library Tour

3 :45 Federal Agency Update Session, Part IV FirstGov

• Thomas Freebaim, Director, FirstGov, U.S. General Services Administration National Transportation Library

• Janice Bain-Kerr, National Transportation Library, U.S. Department of Transportation

3:45 Science Agencies: Emerging Technologies & Digital Libraries

• Stephen M. Griffin, Program Officer, National Science Foundation

7:00 Depository Library Council Working Session [open to all]

Wednesday, October 25 Morning

8:30 Depository Library Council Working Session [open to all]

8:30 Federal Agency Update Session, Part V National Agricultural Library

• Gary K. McCone, Associate Director for Automation, National Agricultural Library, U.S. Department of Agriculture U.S. Institute of Peace (demonstration)

• Ellen Ensel, Computer Systems Librarian, Jeannette Rankin Library Program, U.S. Institute of Peace

8:30 Government Document Displays: A Tutorial & Clearinghouse

• Mark McCuUough, Government Documents Librarian, Minnesota State University, Mankato Creating Government Document Displays

• Mary L. Nere, Government Documents Technician, Minnesota State University, Mankato Government Document Displays: A Case Study

• Mary Sue Lovett, Reference Librarian, St. Olaf College

8:30 Disaster Response Plans: Going Beyond Shouting "Help! Help!"

• Stephen Henson, Government Documents & Maps Librarian, Louisiana Tech University

10:00 LPS Tour 10:00 National Archives & Records Administration Tour 10:00 Newseum Tour 10:00 Serial & Government Publications Division Tour

xi 2000 Federal Depository Library Conference - Proceedings

10:30 Reconsidering Depository Status

• A. Hays Butler, Government Documents/Reference Librarian, Rutgers University School of Law, Camden

• David C.R. Heisser, Reference/Documents Librarian, The Citadel Military College

• Elizabeth M. McKenzie, Director, Suffolk University Law Library

• Sheila M. McGarr, Chief, Library Division, LPS

10:30 Search Engine Indexing of GPO Access Web Pages: An Open Discussion on How to Measure and Improve Results

• T.C. Evans, Assistant Director, EIDS, Facilitator

10:30 How Do I Cite This? Automating Reference Assistance

• Kenneth Furuta, Electronic Resources Specialist, Arizona State University Search Full Text U.S. Internet Government Periodicals

• Paul A. Arrigo, Reference/Government Documents Librarian, Washburn University School of Law

Afternoon

2:00 Depository Library Council: Plenary Session Report of draft recommendations and action items, including audience response and comments

3:30 Adjourn

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The Regional Role in Permanent Access to Electronic Government Information

Tim Byrne University of Colorado at Bouldtr Boulder, CO

Providing Permanent Public Access to 1. GPO Funding Electronic Government Information

• GPO has never received the level of • A Modest Proposal funding necessary to identify, catalog, and

distribute all Federal Government Permanent Public Access publications.

• The House of Representatives just tried to

• There is a difference between "Permanent cut the Salaries and Expenses Public Access" and "Archiving." Appropriation of the Superintendent of

• Depository Libraries have been concerned Documents in half.

about permanent public access since the • The sad truth is that GPO cannot really

early 1990's. guarantee its own continued existence, let alone permanent public access to • GPO's efforts to provide permanent public electronic Government information. access is being attempted because the

depository library community made its • A little over a year ago, how many of us concern known. would have believed that the Department of Commerce would try to close NTIS? • GPO usually tries, within reason, to do what the depository community asks. 2. Collection Although GPO's solutions are not always GPO's Electronic what we desire, GPO should get credit for trying. • GPO doesn't maintain a print collection.

Is it fair to expect them to do a perfect job Superintendent of Documents Letter dated maintaining an electronic collection?

August 25, 2000 • "Managing the FDLP Electronic Collection: A Policy and Planning Document": 3 • Many Concerns Quotes

1. GPO Funding 1 . "FDLP Electronic Collection consists of

2. GPO's Electronic Collection four elements: ... (3) Remotely accessible

3. How can you call it a depository electronic Government information

program if publications are not products that GPO identifies, describes,

"deposited" in the libraries? and links to but which remain under the control of the originating agency."

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1 . "Products in the Collection will be Why Would Electronic Files Be Distributed to selected and acquired under policies Libraries When They Can Already Be and procedures that encourage and Accessed from a Central Location? facilitate the sharing of resources."

• Because of economics and the cyclical experience of the with 2. "The FDLP nature of the centralized vs. decentralized that tangible products demonstrates access to electronic data. obtaining full compliance by the • Cataloging through OCLC is an example of originating agencies has been an centralized access to electronic data. elusive goal." • Subscribing to a CD-ROM cataloging Managing the FDLP Electronic Collection service (Marcive) is decentralized access to electronic data.

• World Factbook: previous editions GONE? Government Information Examples of A message on GOVDOC-L (Monterroso) Centralized vs. Decentralized Access • "Just wondering. ..Should the agencies have some kind of liaison at GPO whom • NASA Mainframe computers at the various they have to consult before erasing their NASA research centers (Decentralized) online pubs?" • NASA RECON Database (Centralized) • Response from George Barnum sent by Robin Haun-Mohamed • RECON = Remote Console • DIALOG and other database vendors World Factbook Response • CD-ROM databases (Decentralized)

• The World Wide Web (Centralized) • Realistically describes the problem of • The next step would be towards establishing and maintaining relationships decentralization with agencies.

• "All this is voluntary" Economics of Centralized vs. Decentralized • Back issues of World Factbook not Access

archived since it was distributed in paper.

• It was too expensive for NASA to have its 3. How Can You Call It a Depository bibliographic database loaded on Program? mainframe computers at each of its research centers.

• Of course, it is our hope and GPO's that • NASA contractors still would not have some titles will always be distributed in access to the bibliographic database. paper. • Less expensive to pay a contractor • The biggest problem with permanent (Lockheed) to mount RECON database on public access is that electronic products dedicated mainframe and provide remote are pointed to, not distributed to libraries. access.

• If electronic products were distributed to libraries, we would not be dependent on Economics of Government Information

the Federal Government getting its act together and coming up with an • Lockheed spins off DIALOG and begins enforceable Government-wide policy on vending many databases. electronic Government information.

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• Pay as you go searching. Pay DIALOG for • Microwarehouse

access. Pay royalty for each citation. lists a

• CD-ROM provides unlimited searching. Quantum Snap! 1 20 GB Server 4000 at $2,699.95. • Allows unmediated searching. • This is about the cost of two Russ Bassett • Networks allow concurrent users. 10 drawer microfiche cabinets. • Each technological advance broadens the • 120 GB will hold a lot of PDF, HTML and market. text files. • The commercial vendors are making more • Snap servers can be connected to networks money and the libraries are spending more with their own IP addresses. They can be money. daisy chained to add more storage to the • With a few exceptions, when a library same address. cancels subscriptions to electronic • Moving computer files is much easier than products, they retain nothing from the shifting books or microfiche. subscriptions paid in previous years. • Compression software will allow even • When you cancel a print subscription, you greater storage on snap server. still have the printed volumes. • How did GeoLythics get all of the 1990 • There is duplication between various Census STF lA and 3A data, plus the aggregator databases. mapping data on to one CD-ROM disc? • The University of Colorado has some titles

that are contained in at least four New Expenses for Depository Libraries aggregator databases we subscribe to. • How long can libraries continue to pay for • With every new format distributed to this duplication? depository libraries, new equipment is • With growing frequency, publishers are required.

ending licensing agreements with • Microfiche: readers, printers, cabinets, aggregator database providers and fiche duplicators. marketing the electronic version of their • CD-ROM/Floppy Disks: computers, laser titles themselves. printers, networks, more computers. • Libraries need guarantees that they will • Internet: more computers. actually retain access to the titles for which they purchase access. Expenses for Depository Libraries • Economics will cause libraries to demand an electronic product that the libraries • Every year the cost of computer equipment control and can guarantee permanent goes down while the hard drives get larger. public access within the library. • Microfiche cabinet prices just keep going • As technology advances, computer storage up. becomes much cheaper. • You can't replace 10 microfiche cabinets Network Storage with one cabinet that holds everything in the 10 cabinets, but is the same size as one cabinet. • Snap Servers: a hard drive that connects to a network. The network can be accessible from the Internet.

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How Could GPO Distribute Electronic Titles? What Do We Do with These Electronic Titles Once We Have Them in Our Library?

• GPO already touches each electronic title

that is cataloged. • Anything you want.

• With a couple of extra clicks, most files • Using GPO catalog records, you can create can be downloaded to a GPO computer. links to the files on your server.

• The file name assigned by GPO could be • You can classify the titles in SuDocs, LC, some form of accession number. Dewey, or just use an accession number.

• GPO could include this accession number So What Are to with All in the cataloging record. We Going Do These Electronic Files?

Simple Distribution Scheme • Provide the answer to the permanent public access problem. • GPO could create a compressed file containing a week's worth of downloaded Is the Greatest Benefit to Regionals of titles. What Electronic Depository Libraries? • The weekly files would be made available for FTP. • No discard lists! • Any library could download the week's

file.

• Regionals would be required to download each week.

Complicated Distribution Scheme

• Selective depositories would be able to

make selections of the types of titles they want to receive, similar to the current item selections (but simplified).

• Each selective depository would have its own FTP file to download, much like Marcive distributes cataloging records.

• Regionals would still get everything.

Won't There Be Files That Are Problematic to Download?

• Yes.

• The vast majority of electronic Government publications are in PDF, HTML or text format.

• The files and databases that cannot be

downloaded can still be linked to in the GPO catalog record.

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Comprehensive Assessment of Public Information Dissemination Reforms

]udy Russell U.S. National Commission on Libraries and Information Science Washington, DC

Introduction • Authorize NTIS to Continue To Offer Other

Services on a Cost-Recovery Basis in NCLIS is an Advisory Agency Compliance With OMB Circular A-1 30

• Appropriate Funds to Defray the One-Time • Charter is to Advise the President NCLIS & Costs for NTIS to Offer Full Service to the Information of the Congress on Needs Federal Depository Libraries the American People • Restore NTIS to a Satisfactory Level of Capacity, Staffing & Service Chronology

Current Situation August 1999 - Commerce Proposed to Close

NTIS & Transfer Its Collections & Operations to the Library of Congress • Congress Has Not Introduced Legislation to Close NTIS

Fall 1999 - Senate & House Oversight • NTIS Continues to Operate With an

Committees Held Hearings Anticipated Surplus of $1 .3 Million for FY 2000

October 1999 - NCLIS Began Its Independent • Hiring Freeze is Still Imposed But Assessment of NTIS Contractors Supplement NTIS Staff

March 2000 - NCLIS Issued Its "Preliminary Current Study Assessment" Available at http://www.nclis.gov/govt/ntis/ntis.html June 2000 - Senate Commerce Committee Requested Additional Independent Study by Recommendations Re NTIS NCLIS

The Commission Recommendations to • To Be Completed by December 1 2000 Congress & the Administration Were: 5, • Review Broad Reforms Necessar/ for Federal Government Information • Retain NTIS in Commerce Through FY Dissemination Practices 2001 to Allow Further Study • Proposing New or Revised Laws, Rules, Regulations, Missions & Policies • Appropriate Sufficient Funds to Cover Inherently Governmental Activities of NTIS • Modernizing Organization Structures & Functions

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^ 4. Public Sector/Private Sector Roles in • Revoking NTIS Self-Sufficiency Requirement Government Information (Wayne Kelley)

• Strengthening Key Components of the • Republish Report Federal Information Dissemination 1982 NCLIS on Public Sector Private Sector Interaction in Infrastructure Providing Information Services

July 2000 - Senate Governmental Affairs • Establish a Board of Experts on IT,

Committee Joined the Commerce Committee Economic, Librarianship & Legal Matters (in Request Addition to Public Comment)

• Coordinate With Other Legislative & • Make PRA 2001 Reauthorization Judicial Branch Entities recommendations • Coordinate With CIO Council & Other • Consider Viability of NTIS as Centralized Executive Branch Entities

Fully Electronic Repository of Federal STI • Continue Liaison With Interagency Groups (CENDI, FLICC, FPC, lACSP, ICPPS, etc.) August 2000 - Representatives Morella & Davis • Continue Dialog With Stakeholders Request GAO Study of NTIS Including Library Associations

• Conduct Other Research Activities (e.g.. • Size, Age, Demand for NTIS Holdings Analysis of Information Laws, Public • Extent of NTIS Holdings Available from Information Resources Map) Other Sources • Solicit & Publish White Papers With New • Federal Agency Compliance With Laws Ideas & Unique Perspectives Requiring Deposit of STI • Continue to Solicit, & Evaluate Public • NCLIS Consultants Woody Horton & Sarah Comments Throughout the Process Kadec Are Co-Coordinators of the NCLIS • Post Relevant Materials on the NCLIS Web Study site at: • Study Plan & Outline Are on the NCLIS http://www.nclis.gov/govt/assess/assess. Web site at: html http://www.nclis.gov/govt/assess/assess. html Current Study Schedule

Current Process Study October 20, 2000

4 Study Panels • Complete Information Resources Map White Papers & User Group Surveys 1 . NTIS Business Model (Peter Urbach) • Complete Panel Reports

2. Federal Agency Service Bureau Requirements (Kurt Molholm) November 15, 2000

3. External Users of Government Information • Complete Board of Experts Reviews Services (Miriam Drake) • Commission Meeting to Review Findings

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December 15, 2000 12. NTIS should provide permanent public access & charge incremental cost for

copies of, or access to, older reports • Issue Final Report & Recommendations to Congress & the President 13. NTIS should continue to sell paper, microfiche electronic formats at December 18, 2000 & Following & incremental cost, as long as demand for

the format justifies its use • Conduct NCLIS Presentations & Briefings for Interested Stakeholders 14. Commerce should lift hiring freeze on NTIS, especially for professional, direct Panel 1: NTIS Business Model hire information experts

1 . Reject Commerce proposal to close 15. (a) Consideration should be given to NTIS & transfer collection to LC consolidation of Superintendent of Documents & NTIS to create a more 2. Continue NTIS as an agency within effective central information service, Commerce reduce duplication & simplify public access 3. Support NTIS with a mix of sales income, agency reimbursements & (b) NTIS should explore ways of joining appropriations Superintendent of Documents in cooperative programs that will make 4. NTIS should receive appropriations for public access less duplicative & more "public good" functions seamless

5. NTIS scope should continue to include Panel 2: Federal Agencies information for business and industry

1. (a) Institutionalize interagency 6. NTIS charges should be based on cooperative efforts for information incremental cost of dissemination sharing, for R&D, decision-making & record keeping 7. NTIS should change from image

scanning to full test scanning (b) Establish & implement policies to ensure privacy, confidentiality, security 8. NTIS should obtain electronic files for & authenticity of shared information new documents whenever possible

2. Clarify "life-cycle planning" concept 9. NTIS should link from its database from OMB Circular A-1 30, improving records to documents on agency Web documentation of data elements & sites establishing a registry of data elements

10. NTIS should develop PURL system to 3. Data elements should be reported in track documents on agency Web sites XML

1 1 . Reports not available free on agency 4. (a) Agencies should provide NARA Web sites should be free on NTIS Web metadata for records series to improve site, except older reports & reports that searching & acquisition require high cost handling

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(b) Agencies should consult 2. (a) Need sustainable easy to use stakeholders concerning needed systems that ensure authenticity, Information taxonomies integrity & preservation

5. Need comprehensive analysis of (b) Establish standards for agency currently non-digital Government publishing, cataloging, metadata, information that should be converted, abstracting, indexing & inter-operability

& the cost to convert it

3. (a) NARA lead effort to establish an 6. Need comprehensive analysis of steps interagency council to set standards, needed to ensure permanent public share expertise & provide infrastructure

access to Federal digital publications to assist all agencies with information dissemination

7. Establish interagency committee to

develop a Government-wide, (b) Establish a smart portal with authoritative information taxonomy infrastructure & financial support for a sustainable system of access 8. Establish interagency committee to determine how Federal identifiers can 4. Federal commitment to provide be used to assist agencies & the public information to the public should in obtaining information across include training for librarians agencies 5. Partnerships with private sector can 9. Need a comprehensive analysis of increase availability & ease of finding efficient ways to translate & coordinate Government information & expand state & local identification numbers choices for consumers with Federal identifiers

5. Private sector should have access to all 10. Establish IT research program for long- raw data & information provided to the term Federal information content needs public by agencies

(security, integrity, privacy, etc.)

7. Congress should make a commitment

1 1 . (a) OSTP should assume legally- to develop & implement online systems mandated leadership responsibility for that disseminate, archive & preserve

oversight & management of ST! Government information to benefit all citizens

(b) Consider formation of COSATI-like group with members from public & Public Sector/Private Sector private sectors

1 . Federal Government should continue to Panel 3: External Users have primary responsibility for the entire

life cycle of electronic Government

1 . Need new program for Government information, including dissemination & information dissemination to increase permanent public access quantity & quality of available

information & improve access 2. (a) Private sector & libraries play a crucial role in dissemination of & access to Government information

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(b) Federal Government has an obligation to facilitate a diversity of sources for dissemination of & access to Government information

3. Consider applying basic provisions of PRA (44 use 3506(d)) to Legislative & Judicial Branches

4. Create realistic enforcement provisions, with real consequences, to assure compliance with Government information laws, including FDLP

5. Establish an effective means for consultation & collaboration among the 3 branches of Government to assure

dissemination of, & access to, all

Government information in a manner most effective to meet the needs of the American people

Current Study Information

NCLIS Web site Is a Dynamic "Bulletin Board" for Information Dissemination to Encourage Public Awareness & Participation by Stakeholders

• Timetable for Comments on Posted

Documents Is Very Short

• Check the Web Site Frequently

NCLIS Contact:

Forest Woody Norton Phone: (202) 606-9200 Fax: (202) 606-9203 E-mail: [email protected]

Web Site: http://www.nclis.gov/govt/ntis/ntis.html http://www.nclis.gov/govt/assess/assess. html

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DTIC Resources

Wendy S. Hill Defense Technical Information Center Fort Belvoir, VA

Why DTIC? Pathway to services for all users

• Defense Scientific & Technical information • Technical Reports: STINET collections ^ - http://stinet.dtic.mil/ - Collect • DTIC home page Search - - http://stinet.dtic.mil/quicksearch.html Organize .

- Disseminate • Find It - http://www.dtic.mil/dtic/find.html • Chartered to support Defense and Federal Community • Defense Technical Information Web - http://www.dtic.mil/dtiw/ What's in DTIC collections?

• Types of information STINET capture Home page search capture - Public release Find it capture - Sensitive information Defense Technical Information Web capture - Classified information Defense Technical Information Web Locator • Controls capture - Public access/Unlimited - Registration required STINET Accessible Resources • DODISS (DoD Index of Specifications and What does DTIC make available? Standards) • Technical reports & memos • RDDS (Research and Development • Studies & analyses Descriptive Summaries)

• Theses and dissertations • Easy to locate selected full text documents (Subsets) • DoD directives & instructions

• Test results DODISS capture • Journal articles RDDS capture • Conference proceedings Subsets high interest capture Subsets topical capture • Patent information Subsets indexed by topic capture • Command histories

STINET Resources (cont.) Related DoD Web sites and information • Related resources & databases (Resources) support • Where to start: Direct link to NAS/VDOE tech report literature (Other Federal) • DTIC home page: http://www.dtic.mil

10 -

2000 Federal Depository Library Conference - Proceedings

related resources STINET capture • University Research Support Program AULIMP capture (URS): http://www.dtic.mil/dtic/urs.html GILS capture - Multidisciplinary University Research TopicLinks choices capture Initiative (MURI) MCTL capture - Defense Experimental Program to HTGI capture Stimulate Competitive Research STINET other Federal (DEPSCoR)

DTIC Alert Service DTIC HBCU/MI Support capture • Technical Report Awareness Links (TRAIL) DTIC URS Support capture - - Bi-weekly E-mail updates - Based on DTIC subject arrangement: References Worth Having Subject Categorization Guide for • DTIC Thesaurus ADA 321 038 Defense Science and Technology • How to Get It: A Guide to Defense http://www.dtic.mil/dtic/subcatguide/ Related Information Resources, Librarian's index.html Edition, July 1998 (rev. ed. planned for 2001) TRAIL capture DTIC Small Business Support DTIC Publication OLTIPS capture • DTIC Digest: SITIS capture - http://www.dtic.mil/dtic/digest DoD Small Business Support - Includes best sellers: The Militarily Critical Technologies List. • DoD Small and Disadvantaged Business

Part 1 : Weapons Systems Technologies Utilization (DoD SADBU) The Militarily Critical Technologies List. - SBIR/STTR : Part II: Weapons of Mass Destruction http://www.acq.osd.mil/sadbu/sbir Technologies - Selling to the Military: The Industrial Security Professional's http://www.acq.osd.mil/sadbu/ Desktop Resource Guide for Security publications/selling/index. html Awareness Training Education, Version - HBCU/MI: 2 (CD-ROM) http://www.acq.osd.mil/sadbu/hbcumi/ index.htm DTIC Compilation

• DTIC Review: 3 or more technical reports DoD SBIR site capture based on a common subject SBIR solicitation capture - http://www.dtic.mil/dtic/review Awards dB capture - SBIR Resources capture Recent titles: Sample Small Business Resources capture Information Terrorism HBCU/MI SADBU capture Urban Warfare Bioterrorism: A Grim Reality DTIC Academic Research Support DTIC Web Resources • Historically Black Colleges and Universities • listing: Links (HBCU)/Minority Institutions (Ml): Comprehensive Web http://www.dtic.mil/dtic/hbcu.html - http://www.dtic.mil/dtic/url.listing.html

- Hispanic Serving Institutions (HSIs) - Tribal Colleges and Universities (TCUs)

11 2000 Federal Depository Library Conference - Proceedings

DefenseUNK - Pentagon tour: • DoD main departmental home page http://www.defenselink.mil/pubs/

• Search capability pentagon - Recruiting: • News (including alerts)

http://www.todaysmi I itary.com • Service branch links - Special Reports: • Most comprehensive navigation tool http://www.defenselink.mil/specials

DefenseLink capture DoD 101 capture Virtual Pentagon Tour capture DefenseLINK: Useful Information Recruiting capture — DoD overview: Special Reports capture http://www.defenselink.mil/pubs/ Special Reports pull-down capture dodlOl

lililSlAEHEI file £* Miew fio Eommmcata Help

_| ' Bookmaiks j(i V defcmelink mJ/pubs/abanacyaJrnanac/peopWinsignias/'enltsled.Nrnl ~2] C^'WWsReWed

Thp U-S- Cnast Guard 's a part nf thp DfipartinRnt nf Trarspnrtabnn 111 pparptainfi aiifl thp Nauy HI tiirips nf war

Coast Guard rank insignia are the same as ttie Navy except for color and the seaman recruit rank, which has one

stripe,

Fnvate Seaman Recruit (SR) I Private Autoan Basic

Private E-2 Seaman Apprentic Private Fu-st Class Airman (PV2) (SA) (PFC) (Amn)

A : S

Private First Class Lance Corporal Airman First Class (PFC) (AlC) 4

jj' 1 Document Dori Rank chart capture

Some DoD/Mllitary Pages • Joint Chiefs of Staff • American Forces Information Service — http://www.dtic.mil/jcs — http://www.defenselink.mil/afis Doctrine: http://www.dtic.mil/jcs - DoD Almanac: Electronic Library: http://www.dtic.mil/jcs http://www.defenselink.mil/pubs/ almanac APIS capture JCS Site Index capture Joint Doctrine capture JEL capture

12 2000 Federal Depository Library Conference - Proceedings

More DoD/Military Pages international Technology/Business

• DoD Organization and Functions • International Aeronautical information Guidebook Network

- http://www.defenselink.mil/pubs/ofg/ - http://wwvv'. dtic.mil/iain index.html • North American Technology & Industrial • DoD Fact File Base Organization (NATIBO) - http://www.defenselink.mil/faq - http://www.dtic.mil/natibo

DoD Fact File capture IAIN capture DoD Fact File capture NATIBO capture

Historical/Event Based Sites Technology Transfer

• Korean War 50th Anniversary • Small Business Technology Transfer Commemorative - http://dticam.dtic.mil/t2/t2.html - http://korea50.army.mil • TechTRANSIT • Defense Prisoner of War Missing in Action - http://www.dtic.mil/techtransit Office - http://www.dtic.mil/dpmo T2 database (MATRIS) capture TechTRANSIT capture Korean War 50th Capture Office capture POW Laboratory information • LABLINK Military Future - http://www.dtic.mil/lablink/index.html • National Defense Panel • Laboratory Management & Technology - http://www.dtic.mil/ndp Transition • DoD Research & Development Descriptive - http://www.dtic.mil/labman Summaries - http://www.dtic.mil/rdds LABLINK capture Lab Mgmt & Tech Transition capture National Defense Panel capture RDDS capture Environmental Resources • DoD Environmental Resources Technology/Business - http://www.dtic.mil/envirodod/ • DoD Director, Defense Research & dodenvir.html Engineering • DoD Environmental Cleanup - http://www.dtic.mil/ddre - http://www.dtic.mil/envirodod - http://www.dtic.mil/dusdst • DoD Dual Use Science and Technology DoD Environmental Resources capture (USMC Program highlight) - http://www.dtic.mil/dust/ DoD Environmental Cleanup capture

DDR&E capture iHuman Systems DUST (S&T) capture • DoD Directory of Design Support Methods Dual Use Solicitation capture (DDSM) - http://dticam.dtic.mil/hsi/index.html

13 2000 Federal Depository Library Conference - Proceedings

• Directory of Researchers for Manpower, DTIC Custom Services Personnel, Training and Human Factors • Document identification - http://dticam.cltic.mil/resdir/inclex.html • Bibliography compilation

• Profile based alert services DDSM capture • Information Analysis Centers (lACs) MATRIS Researcher Directory capture

Contacting DTIC DTIC Services • Headquarters: Fort Belvoir, Virginia • Internet Training: Online clickable - courseware (800) CAL DTIC - http://www.dtic.mil • Distance Learning • - DoD Scientific and Technical Regional Offices: Information (STINFO) Manager - Northeast- Boston MA (781) 377-2413 Training Program - Midwest- Dayton OH (937) 255-790 http://training.dtic.mil/welcome/ - Southwest - Albuquerque NM. (505) welcome.html 846-6797

- - - Coming soon: Searching DTICs Western Los Angeles CA (3 1 0) 363- Database/Web Enabled DROLS 8980 • • Customer Help Desk Detailed list: http://www.dtic.mil/dtic/phone.numbers.

Internet Training capture html Internet courseware sample capture

14 2000 Federal Depository Library Conference - Proceedings

Electronic Document Management at the U.S. Nuclear Regulatory Commission

Teresa Linton U.S. Nuclear Regulatory Commission Wasiiington, DC

I appreciate this opportunity to talk to you programs at hospitals and academic activities at about ADAMS (Agencywide Document Access educational institutions. and Management System), the Nuclear

Regulatory Commission's new electronic The NRC staff numbers approximately 2,900 document management system. First, with a budget of about $470 million. The NRC

however, I want to explain who we are and budget comes from the fees from our licensees. what we do since my experience has been that Roughly two-thirds of the NRC employees many people do not know this. work in the agency's headquarters in Rockville,

Maryland. The remainder are located in four The Atomic Energy Commission or the AEC regional offices throughout the country or at was established in 1946 and had the dual resident inspector offices at each commercial responsibility for both developing and nuclear power plant. regulating nuclear activities. Since Congress

found that there was an inherent conflict in the Any organization or individual intending to development and promotional activities versus possess or use radioactive materials must the regulation of nuclear power, the AEC was obtain a license. Typically, licenses describe

split in 1 975. At that time, the U.S. Nuclear the location of use, the training and Regulatory Commission (NRC) was formed to qualifications of workers, specific procedures regulate the various commercial, industrial, for using the materials, and any special safety medical and institutional uses of nuclear precautions required. The license holder must energy, including nuclear power plants to follow the specific license requirements as well produce electricity. Federal research and as the more general NRC regulations. The development work for all energy sources, as NRC sets the rules that users of radioactive well as nuclear weapons production, was materials must follow. These rules are conducted by the second agency created from intended to protect the persons using the the AEC, now the Department of Energy. radioactive materials and the general public from the potential hazards of radioactivity.

Under its responsibility to protect public health NRC regulations are found in 10 CFR Parts 0- and safety, the NRC has three principal 199.

regulatory functions: (1) establish standards and

regulations, (2) issue licenses for nuclear And now a word about where I work at NRC. 1 facilities and users of nuclear materials, and (3) am now a reference librarian in the Public

inspect facilities and users of nuclear materials Document Room. I joined the NRC in to ensure compliance with the requirements. December 1985 as reference librarian for the These regulatory functions relate to both Local Public Document Room Program (LPDR). nuclear power plants and to other uses of This was a program begun in 1971 that nuclear materials-like nuclear medicine established document collections in libraries

15 2000 Federal Depository Library Conference - Proceedings

located near commercially operated nuclear Technical/NUREG reports and regulatory power reactors. Most of the collections were guides. related to power reactors, with a few collections for other types of facilities. The ADAMS is certainly not the first experience the collections were site-specific, related only to NRC has had with automation and document the local reactor, and in paper. In 1990, the management systems. The first was the paper collections in power reactor LPDRs were Nuclear Documents System (NUDOCS) which replaced by a microfiche collection of all became operational in September 1978. publicly available NRC documents issued since January 1981. The collections were no longer Documents were sent to a central location to site-specific. So that in all of the 75 power be indexed. This information was entered into reactor LPDRs the microfiche collections were an on-line bibliographic record. NUDOCS identical, containing approximately 1.5 million contains citations only (with a few exceptions), documents. Some of you may be at libraries not full text. The documents were then filmed that were designated LPDR libraries. onto microfiche and the bibliographic record updated with the microfiche address. The

The LPDR program ended October 1, 1999. It microfiche was then reproduced and ended largely because of the move of the NRC distributed to locations within NRC and to the to an all electronic document management power reactor LPDR libraries. Many LPDR system. Since paper or microfiche copies of libraries had computer access to NUDOCS. documents would no longer be produced, NUDOCS is still available to search; however, there would be nothing more to send to the no new records have been entered since LPDR libraries. October 31, 1999, when ADAMS became operational. NUDOCS can be used to locate Most of the libraries that had served as power documents within NRC microfiche collections. reactor LPDRs decided to keep the materials Access requires a password, which is provided that had been sent to them, especially the by NRC staff. It is dial-up modem access (800 comprehensive microfiche collections. There number). were a few libraries that did not want the documents and NRC in cooperation with the There is another system for searching older,

Federal Depository Library Program at GPO pre-ADAMS records. It is the PDR's own arranged to have these collections moved to system, BRS (Bibliographic Retrieval System). depository libraries. Some of you may be at This is an in-house PDR system, not the libraries that received the microfiche commercial BRS. This system also contains the collections. bibliographic information for NRC records. It uses different search commands than

I want to mention briefly some of the types of NUDOCS. BRS can be accessed by dial-up documents generated by or received at NRC. modem to an 800 number or by telnet. Access

There are documents that are specific to requires a password that is assigned by the facilities, such as license applications and PDR staff. BRS can still be searched, but again, amendments, inspection reports, emergency no new records have been added since plans, periodic operating reports (such as October 31, 1999. monthly and annual reports and annual

radioactive effluent release reports). I want to talk briefly about the NRC's new

electronic initiative in document management. There are also general Commission documents such as Commission meeting transcripts. Commission correspondence, FOIA requests,

16 .

2000 Federal Depository Library Conference - Proceedings

ADAMS is: in lieu of the original paper document. Image files are OCR'd to generate a searchable text

a document management system to file. [OCR: Optical Character Recognition] organize, process and manage agency documents Internally generated NRC documents are added to ADAMS as a file in their native application, a workflow system that uses e-mail to such as WordPerfect, and automatically route work items and documents for converted to PDF files when they are declared review, comment or concurrence OAR.

• a record-keeping system that maintains At this point, I want to turn to my

the official records of the agency and transparencies. I want to show you the NRC manages their disposition based on the Web site and briefly how to get into ADAMS. established record retention schedule

1 . (Transparency #1 : The NRC Web site.) The

• a public information dissemination NRC Web site URL is

system that places full-text publicly gov> . I invite you to take a look at this available records on the NRC public site. Maybe just click on the Index at the server bottom and scroll down to get an idea of what is here. Access to information about Documents are put into ADAMS a couple of the ADAMS system is from here, the Public ways. Externally generated paper documents Electronic Reading Room, at the bottom of are scanned as TIFF files. The image file kept the page. in ADAMS is the Official Agency Record (OAR)

23 Desktop ^|g|^|-^|fei|^|ig'|ag|BlE]| 3 u s. Nucleai Regulatoiy Con

06 £dit View Favofiles lools Help

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U.S.. Nuclear Eegulatary Conimissioji

NEWS& INFORMATtON PUBLIC INVOLVEMENT 4^

RADIATION PLANNING PROTECTION & FINANCIAL & EMERGENCY MANAGEMENT ABOUT RESPONSE NRC

•g] http: //www.nrc, gov/hlimage/N R C/l CO N S /homepas^. map?289.241 \rHmiea T I \^

|g8Slart| '^lnbox-Mic...| Ijy Microsofl Nu... 1;29PM i] g fc ^ ^ |j [«JU.S. |i9J!E3l|C$

I want to quickly mention a few things about CFR. The Information Digest is a good source this home page. In the Reference Library you of general information on the agency. It has will find recent NUREG series reports and 10 locations of nuclear reactors, dates of

17 2000 Federal Depository Library Conference - Proceedings

construction permits, operating licenses, and 2. (Transparency #2: Welcome to the NRC maps showing locations of reactors. Public Electronic Reading Room.) I would encourage you to go down through this

page on your first visit and print this page.

llHf^ Desktop SjjSllhl'i^lfellekNI^lEll '3 NRC Public ElectK Miciosott Internet Expio

file Edit View F§voiites Jools Help

Address htip:/ gov/N RC/ADAM S /index.hlml j |^ 3

U.S. l\'u<-{far Rcguiatoiy Welcome to the NRC Public Contim\*,

[ ADAMS Quick Lauitck: Laimch in Web Browser | Lamtch in Separate

Windaw ] to a text-oiUv Not sure which use? Using browser? | Home Page | NRC NUIiiitilriiili tuitlnfl I ]

m " """"

start Microsoft Woid - 21X1.. j i;y 0] NRC Public Elec... 218PM ^ | jj g ^ I | [ jf^aEglC?

The following questions are answered: work through that and I will give you an e-mail address and phone number at the end of my

What Is ADAMS? presentation to contact us with any questions

How Do I Install ADAMS? about firewalls or anything else.

How Do I Run ADAMS? How Are Documents Organized in ADAMS? Once you have installed the Citrix client, and

How Do I Get Help? you do that one time, you return to the Pf RR page and "launch ADAMS" at the top of the Access to ADAMS requires downloading a page. You have two options for "launching" Citrix client plug in. Depending on the kind of ADAMS. The link to "Not sure which one to

PC you have and if you are on a LAN, there are use?" gives the pros and cons of each method. some potential problems in the initial A Filenet log on screen will appear for the installation of the client. On the PERR page, Publicly Available Records System. The there is a link to the ADAMS Issues Update Publicly Available Records System (PARS) is which describes problems that some have the library of publicly available electronic encountered and the suggested action to take documents. The user name is GUEST, no to resolve them. One of the issues is the password or group. Press Enter or hit OK. firewall on LAN systems. If you try to install the Citrix client and get an error message that 3. The ADAMS Document Manager screen your system is unable to connect to the Citrix will appear. There are two main libraries. server that generally indicates a firewall The Public Legacy Library is not problem. We have information to help you operational. This will be the part of

18 2000 Federal Depository Library Conference - Proceedings

ADAMS with the bibliographic citations of 8. Simple find. With the Simple search, you

pre-ADAMS documents. When it is are limited in the fields that you can search,

functional it will replace the NUDOCS and there are no boolean operators except BRS systems. implied "and," but there are drop down

pick lists, and content searching in the title PARS, the electronic portion of the system, and text of documents. has several folders. The ADAMS Helps and Just as a word of caution, the maximum Tips offers guidance on various functions of number of hits returned has a default of 10.

ADAMS, such as how to save a search I would recommend raising that to several

strategy, and it has the frequently asked hundred before you begin searching. questions.

9. In the Advanced search you select the 4. The Recent Released Documents folder search field (property) from a drop down

expands to monthly folders, then daily list, select the operator and enter the value.

folders. These are lists of documents There is a Browse Values feature that helps

released on a particular day. There are a you find values. There is content searching few other folders set up here, for example, for words or phrases. And you can use one for meeting notices and one for FOIA boolean logic in the search. You can save requests and responses. search strategies.

These are lists of documents, this is not 10. Sample advanced search. This how you search for documents in PARS. transparency shows a typical advance There are two forms of documents, PDF search with boolean logic. When you have

files or TIFF files. The type of file is entered the search criteria, click on Find

identified by a symbol in front of the title. Now to perform the search. The search

Depending on whether it is a PDF file or results are behind the search screen.

TIFF file, if you right mouse click on a title, you will get a pop-up menu of options. Once you have completed a search, you You can view, open the document, copy to view your hitlist by clicking on "View" then a local drive, or print the document. You "Show Criteria." This will remove the can mark documents to create a report, search window. Right mouse click on a

which is the Filenet terminology for title and you get a pop up menu. You can

creating a hit list. view the text or image of documents, by opening the text of a document you can

5. Options for PDF file. Right clicking on the search within the text, you can save a

title of a PDF file will bring a pop-up menu document to a local drive, print a

of options. document, or create a report (hitlist). If you

run into any problems at all when using

6. Options for TIFF file. Right clicking on the ADAMS, please contact us at the PDR.

title of a TIFF file will bring a pop-up menu of options for text and image. There are issues in printing TIFF files, and we do recommend that these be saved to a

7. ADAMS FIND. Searching in PARS is from local drive and opened by the imager with TOOLS, ADAMS FIND on the tool bar. your system. There are two search modes: Simple and

Advanced. 1 1 . Saving to local drive. Saving to a local drive can be tricky. When you ask to save to a local drive (or copy image to a local

19 2000 Federal Depository Library Conference - Proceedings

drive) the default drive is not yours. You We don't have a live connection and I'm

must select your drive (C$ on client C is not going to go into any detail on

your hard drive). searching. There is a link to the ADAMS Users Guide on the PERR page. You can

12. Client File Security. The first time you save download it, or I would be happy to mail

a file to a local drive, a security access you a copy.

screen will pop up, and you must select full

access in order to save the file. The default 13. PDR information. I have one handout, an

is no access, and if you left this screen on information sheet for the Public Document

no access and clicked on never ask me Room. It includes our e-mail address and again, you will not be asked again and you telephone number.

will not be able to'save a file to a local drive. You can get this security screen You may not have a need to use NRC

back and change the access by right mouse documents, but if anyone has questions or has

clicking on the symbol in the upper left encountered problems with ADAMS, please hand corner of the ADAMS - Citric ICA contact the NRC Public Document Room by e- Client bar. mail to [email protected] or by phone to (800) 397- 4209.

PUBLIC DOCUMENT ROOM FACT SHEET

LOCATION: One White Flint North 11555 Rockville Pike Rockville, MD 20852

MAILING ADDRESS: U.S. Nuclear Regulatory Commission Public Document Room Washington, DC 20555

TELEPHONE NUMBERS: Voice: (301) 415-4737 or (800) 397-4209

' Fax: (301)415-3548 :

INTERNET E-MAIL: [email protected]

READING ROOM 7:45 a.m.-4:15 p.m. Monday-Friday, HOURS: Eastern Time, Closed Federal Holidays

TELEPHONE REFERENCE 8:30 a.m.-4:15 p.m. Monday-Friday HOURS: Eastern Time, Closed Federal Holidays

HOLDINGS: The PDR maintains over 2.3 million agency documents in paper, microfiche and, selectively, electronic full text (diskette and online). The majority of these documents relate to the licensing and inspection of nuclear facilities and to the use, transport, and disposal of nuclear

20 i 2000 Federal Depository Library Conference - Proceedings

materials. NUREG/BR-0052, "PDR File Classification System," gives a more detailed listing of

PDR holdings. It is advisable to call the PDR in advance if a research project involves reviewing pre- 1980 material because many older documents are retired.

REFERENCE ASSISTANCE: The PDR files are open to the public, and PDR reference librarians assist on-site researchers in their use. The reference staff also responds to requests received by telephone, Internet, fax, and mail. Although staffing constraints prohibit PDR staff from performing extensive research on behalf of users, the staff will assist the public in doing their own research.

AGENCY DOCUMENT MANAGEMENT SYSTEM (ADAMS): The ADAMS database contains citations and full-text to public documents. The ADAMS legacy library contains citations and some full-text to documents released prior to October 31, 1999. The ADAMS Publicly Available Records System (PARS) library contains full-text documents from October 31, 1999 forward.

The PDR staff will assist clients in formulating search strategies and provide them with printouts of results. The PDR does not charge for computer searches, but does limit the size of free printouts. The staff will train clients in the use of ADAMS. A Users' Guide is available at the NRC Web site . Documents can be printed or downloaded from ADAMS by the user or ordered, for a fee, from the PDR staff

DOCUMENT REPRODUCTION SERVICE: The PDR on-site reproduction contractor copies, with some exceptions, PDR documents in paper, microform and electronic full-text for a fee. The PDR also offers a Standing Order service that enables customers to receive certain categories of documents on a regular basis as they become available, without having to renew the order repeatedly. Fees and turnaround times vary depending on the amount and kind of material. See the current price schedule for more information. Reproduction orders can be picked up on- site or mailed to the requester by regular or express mail. Facsimile service is also available. A self-service duplicating machine and a number of coin-operated reader-printers are available at the PDR for users who need immediate copies of documents.

PDR USERS'GUIDE: For more information about the PDR, contact the reference librarians to order a free copy of the "Public Document Room Users' Guide," or access the most recent version on the Internet at .

NRC HOME PAGE: For information about NRC and its mission as well as electronic versions of many NRC documents, visit the NRC Web site at . For a list of frequently used URLs, request a copy of the "PDR Information Sheet" handout.

October 19, 2000

21 2000 Federal Depository Library Conference - Proceedings

Enabling Scientific Progress with DOE Products/Tools/Services

Dr. Walter L. Warnick, Director U.S. Department of Energy Office of Scientific and Teciinical Information Germantown, MD

I want to thank the Federal Depository Library libraries that are accessible from almost any

Program for inviting me here this afternoon. place. They can have all the advantages of the Internet to which we have now become Information technology has raised the accustomed: almost instantaneous access, no expectations of researchers for access to cost to patrons, full text information. information in the physical sciences. We in the Department of Energy (DOE) are beginning Our concept at DOE is to deliver RELIABLE to address researchers' expectations by low- information in world-class products using new cost deployment of this technology. information technology, which is available

now for the first time ever.

The new technology allows, for the first time ever, for information centers like ours to be Already, our center at DOE has vast virtual reached directly by researchers. I will be quick collections of full text gray literature, vast to point out that this in no way compromises virtual collection of hyperlinks to full text the essential role played by libraries, which journal literature, and searchable access to as traditionally have been our primary audience. many of the preprint servers in the physical

They have an important role, but one that is sciences as we can find in the world. changing, too. Libraries have always guided their patrons to information resources; today Young researcher at work they have a growing role in pointing their

patrons to resources on the Internet. They also Today, I will share with you a story of a young have a role, not yet fully exploited in my view, researcher. His ambition is to help to create a of shaping resources on the Internet as they world in which there is inexhaustible, clean evolve. energy. Having been accepted into a graduate Fellowship program in Automotive Technology

Today, we can share knowledge as never at his University, he is assigned to research before possible. The very concept of an storage technologies for hydrogen fuel cells. information collection is being revised. No Practical storage of hydrogen remains an longer need an information collection be important hurdle. He hopes to develop actually collected in one physical location. inexpensive, on-board hydrogen storage for the

Information can reside at multiple sites; it can car of the future. His budget, time and be a virtual collection. resources are limited. He will consult his University librarian to guide him to the

Similarly, the concept of a library is being information resources he needs. The librarian revised. No longer need a library be one points him to the information provided by DOE physical place. We now speak of digital as one major resource.

22 2000 Federal Depository Library Conference - Proceedings

OSTI products Next, he wanted to read up on Department of Energy research that had recently been Department of Energy products, tools and completed. His librarian was aware that DOE services are at their disposal. Many of these has a huge R&D program (about 8 billion services are available through GPO Access. dollars per year) and that DOE has made all of

its gray literature available electronically since

Among his first tasks, it is important for this 1995! researcher to see what type of research has been done. In this way, he will become DOE Information Bridge confident of his knowledge of the state of the art in hydrogen storage. Further, he needs to He searches the Department's DOE learn whom he might collaborate with to Information Bridge Web site. In the obtain information. How can he accomplish bibliographic record, he searched for this? "hydrogen storage" and finds 133 full-text DOE research reports. This site offers almost 5 Federal R&D Project Summaries home page million pages of searchable full-text in 60,000 research reports, presenting the results of over To check out research project summaries in 100,000 person-years of effort. hydrogen fuel cell technology, he searched the Department of Energy's Federal R&D Project Bridge search results Summaries database, a Web-based interagency tool. This site makes project summaries of He is then able to search within the full-text of 240,000 Federal grants, and awards available selected reports to find advanced hydrogen for him to review. storage technology about a recently developed storage metal. He was also pleased to find an Federal R&D Project Summaries Search analysis of the costs associated with

Results transporting hydrogen in vehicles. He is saving himself time and money because he thought he With a single, distributed query, he was able to would have to perform this analysis himself. search three vast databases: DOE's R&D Project Summaries Database, the National Gray LIT Network home page Science Foundation (NSF) Awards Database and the National Institutes of Health (NIH) Having examined DOE gray literature, he is CRISP system. Thus, with one search, he ready to look at the gray literature from other accesses the three largest grant-making agencies. At the OSTI site, he taps into the agencies in the world. By searching this search engines of the Government's gray system for fuel-cells AND hydrogen, he found literature collections, enabling him to search 13 DOE research project summaries and 52 over 100,000 full-text Government documents NSF Awards. From NIH, he learned about a without knowing the sponsoring agency. new ceramic technology that could be used for transportation systems. From DOE and NSF, Search Page he tracked down several experiments about on- board hydrogen generation. Of great value to He executed a distributed search on this site him were the details of the awards, the project and, in addition to the report literature found abstracts and principal investigator's contact on the DOE Information Bridge, he retrieved 1 information. report from DTIC, 49 documents from NASA jPL, 48 documents from NASA Langley, and 100 documents from EPA on hydrogen storage.

23 2000 Federal Depository Library Conference - Proceedings

GrayLIT Search Results Page Science Magazine May 2000 Issue

This research tool is the world's most Being told where to go to find specific comprehensive portal to Federal gray literature. information in journal articles, then directed to By offering a mode of communication for this the journal and full-text article has again saved hard-to-find class of literature, the GrayLIT this researcher considerable time and effort. Network enables convenient access by the American public to Government information. Science Magazine abstract/full-text

This integrated search mechanism is indicative of a new age in making information available He finds that PubSCIENCE provides him 1,250 to the public regardless of its form, format, or peer-reviewed journals from 35 prestigious where it resides. world-wide publishers. It is made available by a unique partnership with Federal Government

Now, as this researcher is well aware, it is and scientific journal publishers. invaluable to read peer-reviewed journals when researching a project. He is Early findings on hydrogen storage are also overwhelmed with the prospect of searching available to this researcher through preprints- through all of the appropriate journals. He also work circulated by authors outside of the would like to do some of his research from traditional publishing environment, through home during the summer but he does not have research papers that have been submitted for personal subscriptions to the journals. dissemination and review among peers, for

However, his computer is connected to his publication in journals, or prior to presentation University's network. His librarian directs him at conferences. to PubSCIENCE. PrePRINT Network home page PubSCIENCE Home Page

He discovers he can get to 1 ,525 preprint sites From his desk at home, he goes to the from DOE's PrePRINT Network, the only cross

PubSCIENCE Web site where he is able to preprint search vehicle in the world! Here he quickly navigate through 2 million journal has a field day using distributed search to abstracts with a single search. He searches for survey through 330,000 preprints from all of "carbon nanotubes" one of the hydrogen these sites with one query. storage technologies currently under investigation and retrieves 190 peer-reviewed PrePrint Search Results journal article abstracts, a number of which are Remote Preprint Site related to his particular interests.

He is able to find 21 preprints or eprints on an

PubSCIENCE Search Results initial search for carbon nanotubes, link

directly to the full-text of the preprint, visit the

He is then able to hyperlink to the journal hosts of the preprint information. He was also publisher's doorstep, retrieve the journal and provided links to some 180 scientific societies read the complete full-text articles because his and associations which focus on topics related University library has subscriptions to many of to DOE's R&D research initiatives. the journals. For other articles, he opts to use the pay-per-view option. Finally, a cross-cutting system using the distributed search technology allows him to search 500 diverse Web sites and databases on a specific subject, deep within information

24 2000 Federal Depository Library Conference - Proceedings

layers to retrieve resources he is not aware made in delivery of textual information to the exist. He searches EnergyFiles. desktop. We have a vision to put a system in place that allows the rapid communication of EnergyFiles Home Page information essential to their success.

Selecting the Renewable Energy topic, he was The Department of Energy is proposing a provided a huge resource index of related ST! Future Information Infrastructure for the databases and Web sites, publications, Physical Sciences. conference proceedings, and international collections. Future Information Infrastructure for the Physical Sciences EnergyPortal Search Results Page

What we hope to create in the next four to six

Selecting the EnergyPortal functionality, he years is: found 94 documents on hydrogen storage costs. • a common knowledge base that seeks in an integrated approach to provide OSTI Logo comprehensive access and facilitate the reuse of worldwide sources of physical are the These systems what Department of sciences information, regardless of where Energy's Office of Scientific and Technical they reside, what platform(s) they reside Information (OSTI) is about. We create the on, or what format or data structure they products, tools, and services that give this employ. researcher the information he needs to do his • a point of convergence for ensuring the work. We provide your libraries these awareness, availability, use and resources to help these researchers do their development of information technologies work. and tools to facilitate information assimilation, data analyses, peer All this is just the beginning. More needs to be communication and collaboration, sharing done with text: digitizing the repository of of preliminary research results, remote historic physical science literature (which only experimentation, validation of exists in paper or microfiche); making the experimental results, etc. availability of electronic journal literature truly comprehensive; and making the physical sciences more user friendly for education, • a freely available source of information to business, and communities. serve all users, from students to scientists to concerned citizens, in a highly efficient electronic environment, with tools to assist But text is just the beginning. Once text is conquered, there are domains of images, users in their quest for information and video, and audio. Text is but the low-hanging ultimately knowledge. fruit. Other media are on the frontier being explored by R&D programs. DOE hosted a Workshop in May of this year at the National Academy of Sciences to address of the physical We have a vision to help this researcher even an information infrastructure further, to give him and millions of other sciences that would increase the productivity researchers and students like him a of the scientific enterprise in the United States. fundamentally new way of doing science. As you can see, great progress has already been

25 2000 Federal Depository Library Conference - Proceedings

Workshop Report ;

The results of this Workshop can be read in "A Workshop Report of a National Infrastructure

of the Physical Sciences." This report is an enthusiastic endorsement from the scientific community for a national infrastructure for the

physical sciences. I encourage you to take a

look at this report. It may very well result in a better way for your libraries to serve your research and educational communities.

Young Researcher again

It may very well change the way young researchers realize their dreams.

You are invited to stop by OSTI's exhibit booth and find out more about our products, tools, and resources. Further, we seek your input about the evolution of information products on the Web. We at OSTI make systems happen. We make content happen. In doing this work, we want to address your needs.

Thank you for providing me the opportunity to talk to you. 2000 Federal Depository Library Conference - Proceedings

Historical Government Documents Cataloging Project: The Five Colleges of Ohio

Ellen P. Conrad Five Colleges of Ohio Gambier, Oliio

Introduction dream. Over the years there have been many discussions and much interest in providing We are happy to talk with you today about our access to older documents. In fact the

project. It is my pleasure to be the coordinator Depository Library Council and GPO have of this project and to work with all five of the initiated and encouraged discussions. Some colleges in the consortium. I would like to current members of the Five Colleges thank Mary Prophet for all her work on the Documents Committee were part of these early PowerPoint slides and Margie Powell for her talks. editing and writing assistance. Wooster History All of us have horror stories of research that did not get done or of hours spent by some In 1984, Margaret Powell and Barbara Bell, unsuspecting reference librarian or patron Documents Librarians at the College of trying to find an elusive old document. I'll Wooster, went to Library Director Michael never forget the student who wrote his senior Freeman proposing to catalog documents. thesis on Senator Joseph McCarthy using "Prove to me it can be done," he said. So we secondary sources only to learn later that the did. Margie Powell, Deborah Smith Johnston,

- library had all the original hearings but they a student employee, and I studied the were not in the on-line catalog. 1 know some availability and quality of OCLC records for of the responsibility lies with the researcher, documents and published the results of that but we need and want to do all we can to study in 1985. make these sources accessible. There are way too many of these hidden treasures. Based on our positive results and with the support of Mike Freeman and the Technical We are excited about and proud of the Services department, the documents staff began

Historical Cataloging Project of the Five a two-pronged cataloging project on July 1 5, Colleges of Ohio and want to give the brightest 1986. Since that time, all current U.S.

possible picture of it, but I am compelled as Government Documents acquisitions have

well to be honest. I will try to include some of been cataloged using OCLC. our real life stories, not to discourage you but to let you see that this IS a do-able project and Also beginning that day, a piece by piece we hope you will want to try it too. We have retrospective cataloging of the historical planned for time to take questions and for documents collection at Wooster began. The discussion at the end. first pass through the collection took ten years and the vast majority of the documents

With the advent of the on-line catalog in the collection was cataloged. As part of the

1970's, the documents community began to consortium's current project, Wooster is

27 2000 Federal Depository Library Conference - Proceedings

working through the titles they were unable to designated in 1873; followed by Denison in

complete in that first pass through. 1884 and Oberlin in 1885. And, adding to this wealth of materials we had the Wooster project The Five Colleges of Ohio to build on. We were ready to take the next step.

In the fall of 1 995, The Five Colleges of Ohio Consortium was formed with funding support Initial Plans from the Mellon Foundation. These schools,

all undergraduate liberal arts colleges, are From the start our single goal was to provide Denison University, Kenyon College, Oberlin bibliographic access to these valuable College, Ohio Wesleyan University and The materials. Ail five of the libraries are charter College of Wooster. members of OCLC and as a group we are very committed to the growth and integrity of the Although the consortium involves more than OCLC database for worldwide access to the libraries, the initial focus was on library bibliographic information. cooperation. In 1996 four of the five colleges

merged their online catalogs into the single Funding had been included in the original CONSORT system based at Denison Mellon grant for databases and services which University, and that joint catalog became part became available as part of our OhioLINK of OhioLINK's central catalog. OhioLINK is a membership. Therefore, these funds could be

major consortium of all the public universities used by the libraries for other purposes. You and many private colleges in Ohio. know documents folks aren't likely to pass up a

CONSORT, Oberlin and OhioLINK are all good opportunity. So, the Documents Innovative Interfaces Inc. systems. Committee worked with the five Library Directors to redirect these monies. The Mellon The consortium and the joint catalog provided funds have covered the OCLC and coordinator the opportunity for cooperative cataloging of costs since July 1998. In addition to Mellon the four documents collections. The funds, the individual libraries cover the costs documents staffs of the colleges were already for student workers, staff at each college, well acquainted, had shared in many projects computer equipment, space and supplies. So, and ideas in the past and were among the with a great idea and some money in hand, the original dreamers of documents cataloging. committee was ready to go! Beginning in January 1997, they began dividing current cataloging responsibilities and Staffing assignments by item number. In an article in the Ohio GODORT newsletter, Mary Prophet, Happily, this coincided with my return to then acting director of Denison, discusses this Ohio. My experience at Wooster gave me a

process. good background for the project, and I feel fortunate to have been hired as Project

With the cooperative cataloging of current Coordinator. It was fun for me to be part of the acquisitions well underway, in January 1998 original Wooster plan and now to build on that the documents committee proposed a project project with the Five Colleges, helping to move to catalog their historical collections. In a historical documents cataloging to the next

relatively small geographic area there is a level. wealth of information available that is not easily accessible. Ohio Wesleyan became a The colleges have each designated staff to depository in 1 845 and is the oldest depository work with the coordinator and the students. In

in the state. Kenyon is second in the state - each case, they work with other aspects of 2000 Federal Depository Library Conference - Proceedings

documents and have added this cataloging to with OCLC. Using OCLC for historical their responsibilities. They typically spend documents copy cataloging was a natural next from one tenth to one third of their time on the step. project. The documents personnel at each college are the mainstays of the project. They Since many of the historical documents do not are the hands-on people who deal with the have records available on OCLC, we explored everyday work and questions. options for original cataloging. We contacted other libraries to solicit references for TechPro In addition to the continuing staff, each of the and possible other ideas. We looked at interns colleges has committed student workers to the from Kent State University Library School. We project. Student time and responsibilities vary interviewed several individuals who were at each library. If you have had the interested in piecework contracts. We talked opportunity to work with students you with a private firm that does a variety of library

understand when I say that they are the joy and technical services projects. the headache of a project. However, when you find the rare one who truly gets excited While each of these options had merit, they about the documents and handles them with each had drawbacks. Where would we set the care and interest we have all developed, it someone up to work and which school would is a rewarding day. be responsible for providing space and equipment, or would they travel so we would Duration have to have five work stations and travel money? Who would supervise and review The project funds were to be spent within three their work? How would we do billing and years. We have been downright miserly with payment? What about quality control and the money and will be able to fund the full OCLC access? A financial analysis showed us three years with additional help and support that most of these options would cost about as from the libraries. We are looking for other much, if not more than TechPro. ways to continue after these original funds are depleted. Regardless of outside funding, we We decided OCLC TechPro was the best plan to continue the documents cataloging and choice. We contracted with TechPro including estimate it will take from 4 to 8 more years. unique information and specifications for each of the five schools and we have been very

I remember when we began retrocon at The pleased with the decision. If you have College of Wooster, many commented on our questions about this part of our project, we estimate that it would take at least ten years. would be happy to talk with you later.

We were right; it did take that and more, but now looking back we are so glad that we did it. Preservation So now with money and staff, we began to implement the plan. We are very concerned about and interested in preserving, protecting and repairing our fragile Resources Available for Cataloging treasures. Unfortunately we are not trained preservationists and do not have the facilities Because of Wooster's original project, there or the resources for large-scale preservation. were over 100,000 document records in the We are operating under a strict "do no further CONSORT joint catalog upon which to build damage" plan. All of our staff and students are this project. We also had encouraging, helpful trained in the gentle handling of the and supportive Technical Services staffs. Each documents. of the Five Colleges was already cataloging

29 2000 Federal Depository Library Conference - Proceedings

We have purchased acid-free envelopes to instructions and samples. For example, we store documents in need. We have moved have criteria for brief records, collection some documents to special collections. We consolidation and sharing, record enrichment, have made phase boxes and preservation TechPro preparation, record evaluation, and folders, a variation of which we call "Cynthia notes fields and statements. folders" named for one of our colleagues who

is making them. We are doing some We have pulled this material together from photocopying of fragile items. We plan to OCLC Tech Memos, the Wooster Cataloging microfilm the publications of the Children's Manual, OhioLINK standards, and assorted job Bureau and we will combine our collections to descriptions, but mainly from the discussions,

create a complete set. desires and ideas of the Five Colleges documents group. These working papers, We are looking forward to spending more time changed and updated as needed, have been and energy on preservation as the project invaluable in helping us think through what we

progresses and we are working with the want to do and how to do it consistently. preservation specialist at Wooster, planning a workshop on strategies and techniques. We spent considerable time and energy on these beginning steps. Deciding on the scope Potential Problems and Concerns of the project took much thought and discussion. Do you do everything in the In any major project, there are problems and collection? Do only pre-1976 (when GPO we have gone down our share of dead ends began cataloging on OCLC), which would and made our share of wrong turns. While it leave sections of material between '76 and the

has not always been a smooth ride, I can currently cataloged materials un-cataloged?

honestly say that we have been able to What about different formats? Do you work in negotiate most of the problems. Some of the priority classes only? You can see the issues.

issues are as simple as, "I thought I was We have set guidelines for what the project supposed to be cataloging the Office of the will cover, when to bend them a bit, and who

President, it looks like someone else is doing will pay for what. This was and continues to

it." I check my records to see who is assigned, be a difficult issue. It comes down to the need tell someone to wait, tell someone to proceed, to balance our desire to catalog everything problem solved. with the reality that we have limited funds and

staff. I think this is the balance you all look at

Some of the problems are harder: such as every day. This is one of the places I questions of record quality, or serials check-in mentioned earlier, we compromise. standards. We have made great progress with many questions, but in some cases we We did decide to focus on pre-76 publications, acknowledge that we are indeed five different because the project was originally presented to institutions and we compromise. This group catalog historical materials and because we has a history of working together successfully believed the post-76 documents would be on a variety of projects and we build on that easier for each college to tackle on their own. relationship. Many post-76 docs ARE being cataloged as we work through the shelves, but are not counted Necessary Papers, Policies, Etc. as part of the project.

To direct and support the project, we have Setting standards for what statistics to keep and defined many parameters and have written and how to track them was also a big job. We collected policy statements, procedures. knew we needed simple bibliographic and

30 2000 Federal Depository Library Conference - Proceedings

item record counts. But which bibs and items? and record enrichment. Another challenge, All of them, ones for only pre-' 76, item records but one that was do-able. attached to existing records in the system? We have gone back and forth on this, too. What Each of the colleges created a prioritized list of we HAVE done is find places in the records to classes to catalog. The five lists were insert codes so we can run lists of the records combined to create a consortium-wide priority we create. These codes took some doing. We list for cataloging. This assures that if we are had to find unique codes and unique places to not able to do all of the documents, admittedly put them. They needed to be searchable fields our dream and goal, those we have identified for list making. They needed to be easy as highest priority will get done. A sample

enough to do that they would get done. Some from that follows. I am pleased to say that we we have been able to pre-program so they have already worked through many of those appear automatically. Some statistics can be highest priority classes. taken from the OCLC bills, Tech Pro records

Priority Classes for Cataloging Sample Entries

Class Agency Assignment

I 52 and War Relocation Authority Denison, Kenyon Pr 32.5400 Ohio Wesleyan, Wooster

1 20 Indian Affairs Bureau Oberlin W, M, N, D Military Agencies Kenyon 119 Geological Survey Ohio Wesleyan

For example, the War Relocation Authority is In order to share the workload and to catalog

classed in both the I 52's and the PR 32's. as many unique titles as possible, we have Denison, Kenyon, Ohio Wesleyan and developed a rotation system. For each

Wooster all listed it as a high priority. The individual class, we select the college which Indian Affairs Bureau was a high priority for has both strong holdings in that class and a

Oberlin. high priority for cataloging it. They become

the first library to catalog the materials from At Ohio Wesleyan the entire collection of US that agency. When they are finished, a second

Geological Survey materials, a highly used part college is assigned to the class. Of course for of their collection, has now been cataloged. the second school the rate of matches in

Denison's outstanding collection of Depression CONSORT is much higher as they have the

Era documents and World War II materials are first college's records to build on. Then the now in the system. The Peace Corps materials third college searches, etc. Documents are completed at Oberlin which is particularly without records on OCLC are set aside for appropriate since they have had 41 3 alums in TechPro cataloging. This cataloging rotation is the Peace Corps, the fifth highest number working very well, and has given us a better among small colleges. Kenyon has completed idea of how much unique material is in the the PR's through the W's, a wonderful body of combined collections. documents. These are just a few examples. The next two screens give you an example of how we track these assignments.

31 2000 Federal Depository Library Conference - Proceedings

Current Classes Assigned & Completed Sample Entries

Class DNU KEN OBE OWU WOO

117-18 A 9/99 A 6/00 C 4/00

L 13 & L 36.100 C4/99 C8/99 A 9/00 C2/99 C4/99

This is a sample of the classes currently To facilitate a smooth and efficient workflow

assigned and completed, by college. The I 1 7 between colleges, I track when a class is and 18 documents were assigned (the assigned for linking, copy cataloging, original designation A) to Denison in September of '99 cataloging and clean up. These are my most

and to Kenyon in June of 2000. Ohio fluid and most complete records. I have a page

Wesleyan has completed the classes, the C for each class in the SuDocs system so I can

4/00 note. Wooster and Oberlin have not yet know who, what or if there is any work in been assigned these classes. progress.

Looking at our priority lists, Kenyon had a fine Student Workers collection of War Department documents; it is one of their strengths. It was first on their Our student employees are critical to the priority list so that is where we began project, and we couldn't do it without them. cataloging. BIG MISTAKE. While it was All five colleges have long traditions of good philosophically the right decision, it was student workers in their libraries and the actually a really bad place to start. The section students on this project are no exception. consists entirely of very old materials, which makes the presence and quality of OCLC Each school interviews, hires and gives basic

records pretty slim. It is full of serials, manuals, instruction to the student workers. The

revisions and other catalogers' nightmares. It coordinator also plays a role in student training was just way too difficult to begin there to train for the project. Students are trained on the new catalogers. So the moral of the story is: local systems, searching OCLC and WorldCat, evaluate a class for the type of materials and using the paper tools like Monthly Catalog, potential problems in it and begin with an Andriot's Guide to US Government easier section to insure that all-important factor Publications, and The 1909 Checklist.

- initial success. However, the War Depending on their assignments and skills,

Department is now finished and we lived to students are given other specialized training. tell about it. In fact, in addition to War, we have done Defense (the D's), and the N's and When students begin to actually catalog, their

M's (Navy and Military) completing a nice work is closely supervised and checked. We

subject area. , are also careful about the types of material given to them for cataloging. Serials, for

Since Oberlin's catalog is not part of example, are usually reserved for the staff or for CONSORT they proceed a bit differently, that rare exceptional student. searching OCLC first and adding records to their catalog. Jessy was one such student. We gave her a

cart to link, thinking it would be simple and we

were wrong. She discovered all kinds of

32 2000 Federal Depository Library Conference - Proceedings

variations. I wanted to highlight her There is another option-enriching OCLC thoroughness and the thought that went into records. With full cataloging status, we can her work. She found title changes, OCLC make improvements to selected fields in records, SuDocs number changes, and existing records. For example: authenticated records that she was unhappily unable to enrich. This is a complex and 074 GPO item numbers exacting piece of work. We are proud of our 0860 SuDocs number (when none are student workers. in the record) 300 Physical description in CIP Cataloging records 505 Contents notes

So now you have a book truck full of old docs, 6xx Subject headings if there are no here is what you are going to do: LC headings

First, search CONSORT, the combined catalog OCLC record number 10579584 is a record we for Denison, Kenyon, Ohio Wesleyan and have enriched with a SuDocs number and two

Wooster. If a suitable record is found there, subject headings. The OCLC symbols in the edit it as needed and add a local holdings 040 field now reflect Ohio Wesleyan and record. Include barcode, write control Wooster. You may notice it is an Encoding numbers on documents, and so forth. Add LevehK record. We have added significantly to holdings to OCLC and enrich the OCLC record the quality of a K level record, but are unable when possible. to change its status.

When no matching record is found in Of course copy cataloging is the simplest and

CONSORT, we search the OCLC database easiest type of cataloging. It is those titles using a retrocon authorization. We do initial without records that we are especially eager to

searching on WorldCat, which is easier for catalog. I mentioned earlier that we send students to search and reduces our OCLC uncataloged materials to TechPro for original expenses. When a record is selected for use, it cataloging. Documents with poor quality may be enriched, holdings are added and the records are also sent to them and are enhanced record is exported to the CONSORT catalog to full Encoding Level:! records. Our cataloger, where local editing is done. Peter Applin, has been a great addition to our project. He has copies of Andriot and the The Five Colleges of Ohio Government Checklist on his desk now-we are trying to

Documents Group is committed to high quality convert him into a docs person. We are very records, both in our individual catalogs and in pleased with the work he has done for us and the OCLC database, benefiting the entire with the system. It is a pleasure to have high documents community. We have routinely quality records contributed to OCLC in the corrected and upgraded records in our local name of the Five Colleges. catalogs, but we wanted to do more. OCLC enhancement means bringing a record up to While I am not sure the error report division of full Encoding Levehl status. The four OCLC is pleased, we are also aggressively CONSORT colleges have neither the time nor sending reports to them. There are typos, the expertise for this. Oberlin, however, has errors of numbers and so forth in the records full enhancement status and can upgrade on line. In our quest for the best information

OCLC records. possible, we report them. This is easy using the on-line form. Electronic Bibliographic

33 2000 Federal Depository Library Conference - Proceedings

Change Report. I even have it book marked at statistics, so here they are. We have given you all five colleges. ^ totals by college.

We continue to work with the tension between Bibliographic Records perfect records versus reality. This is a very juiy 1998- June 2000 difficult balance, because we all want things to be perfect, but we need to make reasonable Denison University 6,366 progress, too. We have written standards for Kenyon College 2,378 acceptable records and we strive to reach and Oberlin College 2,191 maintain these standards. Ohio Wesleyan University 6,951

The Col lege of Wooster 3, 1 76 Oberlin - Consort Records Transfer Total 21,062

With two catalogs in the Five Colleges In two years we have added over 21,000 consortium, we are sharing records between bibliographic records for pre-1976 documents CONSORT and Oberlin. We have successfully to the catalogs. One of the interesting things transferred records, evaluated them, checked about the project is the statistics. There are so for duplicates, and added holdings. It is a many variables that influence them. Kenyon, bonus to be able to share the work; we all for example, has a lower bibliographic record benefit from it. The systems managers for the number in part because they have been the two catalogs have been great about running second college to catalog in several classes and tests, loading records and creating lists. For me have added to the work of the first college. this high tech part of the project is a mystery Wooster is working on the titles that were left but there are people who make it happen. You from the first pass through the collection so don't have to be the techie. virtually everything they work on is a problem.

State Library of Ohio Item Records July 1998 -June 2000 We are also working with the State Library of Ohio Cataloging Center and Barbara Kussow, Denison University 19,740 the regional documents librarian for Ohio. Kenyon College 14,374

They are very interested in the project, both Oberlin College n/a original and copy cataloging. Since they are in Ohio Wesleyan University 13,272 the midst of moving their whole library, they The Col lege of Wooster 7,075 have not been able to work with us at this Total 54,461 time, but we are looking forward to their participation in the future. We have supplied Item records count the number of pieces we them with a list of records for the Women's have processed. There are now over 54,000 Bureau (an agency we have completed) as a more pieces reflected in our catalogs, many test for them to work with. It is fun to see the being linked to bib records added by another

project expand-not to mention sharing the college. Since Oberlin is working in a separate work load. catalog their item record count closely parallels their bib number of 2,191 bring our total item Statistics count for the project close to 57,000.

Now when all of you go back to your libraries, raving about this project, you are going to want

34- 2000 Federal Depository Library Conference - Proceedings

Records Enriched on OCLC In addition to improved access, cataloging has January 1999 - June 2000 given us better control over the collections. We now know exactly what we have, are more Denison University 4,888 familiar with the materials, and have the Kenyon College 1,879 opportunity to share and strengthen our Oberlin College 846 collections. Ohio Wesleyan University 4,305 The College of Wooster 2,693 We have seen a notable increase in use and Total 14,611 circulation of the materials, both locally and through interlibrary loan. For example, we had The opportunity to enrich records and the need an ILL request recently at Wooster for a for original cataloging are both strongly document that was not on the shelf, a Labor influenced by and tied to the classes being Department report. Upon checking, we

cataloged. Some areas, such as the old USGS realized it was one that had JUST been finished titles, had no SuDocs numbers in the OCLC by TechPro and had not even gotten back to records so, for example, Ohio Wesleyan was the library yet. The patron was so glad to have able to do a lot of enriching as was Denison found the information, he was happy to wait with Smithsonian reports. We have been the few days it took us to get it to him. enriching records since January 1 999 and have upgraded 14,611 records. Women's Bureau Leaflet #6, Jury Duty for Women, was cataloged by Kenyon. Denison OCLC TechPro Records was working through their holdings and found

July 1999 -June 2000 they had only the addendum for that title, but not the main document. We transferred the Denison University 336 addendum and made one complete report. Kenyon College 151 GPO has agreed that we may transfer materials Oberlin College 44 within the consortium without creating Ohio Wesleyan University 30 individual selective housing agreements. The College of Wooster 391 Total 952 I've already talked about enrichment and given you statistics, but we just had to include

The fact that Wooster is focused on problem enrichment in our list of "rewards" of the documents makes it reasonable that they project and hope you agree with us that it is an would have higher TechPro numbers since important addition to documents cataloging. these are the titles they were unable to catalog The library administrations have allowed us to earlier. We began taking documents to keep the enrichments credits ($0.53 a record) TechPro in July of 1999 and they have created to supplement the project funds.

952 new records. It is also noteworthy that of the 21,000 new titles we have cataloged, less Since both catalogs are part of the OhioLINK than 1,000 needed original cataloging. There system, our holdings are added to that database

ARE records for most of the older documents. and strengthen it as well.

Rewards Our plans to work with the State Library will improve access to their collection and benefit We have already seen many rewards from the the entire Ohio depository community, which

project. I would like to highlight a few: includes 59 selective depository libraries.

35 2000 Federal Depository Library Conference - Proceedings

The records, enrichments and holdings we policies and procedures. Our statistics are have added to OCLC are available to all. tangible proof that this is a do-able project.

Conclusion We encourage you not to look at this as an overwhelming, therefore impossible, task. Set

As you can tell, we are excited about and some priorities and start small. Focus on a

proud of our project. I have had the privilege unique or strong part of your collection. Doing

of talking with you today. I want to introduce something, even if it is not doing everything, is you to some of the people who are the ones definitely better than doing nothing. who make this happen.

Tackle copy cataloging first. If you use OCLC, Denison University you can build on what we and others have Cynthia Cort already done. Beverly Gage Mary Prophet ^ Look into Enrichment status on OCLC. While

this must be done with care, it is an

Kenyon College opportunity for all of us to improve records that Mark Gooch already exist. Andrea Peakovic

Donna Wilson When copy cataloging is not available, don't give up. Original cataloging may not be out of Oberlin College reach. Many of you have the necessary Tom Hinders training or technical staff to help. TechPro and Cecilia Robinson other contractors are available. John Sluk

Or, at the very least, create brief records in Ohio Wesleyan University your local catalog. This can be done by less Joy He than fully trained catalogers and provides some XuDong Jin access and identification of materials. Judy Orahood

To catalog historical documents, there is room The College of Wooster for a wide variety of approaches. We are Barbara Bell working with two catalogs, five schools, five Jennifer McMullen technical service departments, five unique

Margaret Powell documents staffs and five different ways of

approaching the daily work, all stirred up

The Five Colleges of Ohio occasionally by one coordinator. It is

Ellen Conrad challenging and sometimes hard-and it is working. We are getting documents We can give you information that might help information into the catalog and documents you "sell" this idea to your own colleagues and into the hands of those who need them. administrations. We are happy to share our

36 2000 Federal Depository Library Conference - Proceedings

USDA Forest Service Mapping

Betsy Banas U.S. Forest Service Washington, DC

Forest Service Organization - Aided the US Hydrographic Service in making detailed maps of Japan. - • First Chief of the Forest Service Worked out of Gettysburg, PA. - Gifford Pinchot, 1905-1910 • Regular Forest Service mapping business continued to be decentralized and non-

• Current Chief of the Forest Service standardized.

- Mike Dombeck, 1997 to Present • This trend continued into the late 1960s.

• Mapping technology began to change. Forest Service Regions • New, costly equipment, computers, etc., required the centralizing of mapping • Nine geographic regions. operations.

• Regional offices located in major cities

along rail lines. Geospatial Service and Technology Center

• Decentralized (GSTC)

- Decision making at the local level, not

in Washington. • Founded in 1975 (Geometronics Services - Decision makers are more familiar with Center).

local and region-wide issues. • Located in Salt Lake City, Utah.

• Intent was to consolidate a large part of the Mapping in the Forest Service Forest Service mapping activities at one location. • Initially was done at the Forest and District • Bring together the skills and resources level. needed to build and maintain a • Mapping was a vital part of planning and standardized base mapping program. managing the administrative area. • The Center's program expanded to include • Maps were made to the specifications and production of digital data. requirements of the particular Forest. • Today GSTC provides a full suite of • Little standardization or consistency among geospatial services, data and maps. Regions. • These services and products support core

• During World War II there was an effort to Forest Service business needs: consolidate mapping for defense purposes, - Forest Planning and Forest Service played a key role. - Watershed Restoration - Had the equipment and expertise. - Resources Inventory - Mapped areas of the US along the - Transportation Management Pacific Coast. - Forest health protection

37 2000 Federal Depository Library Conference - Proceedings

- Enabling ecosystem sustainability information to become the standard Forest - Fire Management Visitor Map - Burned Area Emergency Recovery Forest Visitor Maps Remote Sensing Application Center (RSAC) • Family of maps

• Co-located with GSTC in Salt Lake City. • Recently signed agreement with the USGS

• Provides technical support in evaluating for the sale of Forest Visitor Maps. and developing remote sensing, image - Previously only available at Forest processing, and related geospatial Visitor Centers. technologies throughout the Forest Service. - New agreement provides for the sale of Forest Visitor through • Provide project support and assistance with Maps USGS network. using remote sensing technologies. vendor - Provides customers with one stop • Provide technology transfer and training. shopping.

- Maps are available to vendors at Forest Service Maps volume discounts. - Increased customer service. • Primary Base Series - 1:24,000 scale Other Forest Service Maps - Single Edition Quadrangle Map Program • Wilderness Area Maps • Secondary Base Series • Wild and Scenic Rivers - Inch/mile scale • Pocket Guides - Base for the Forest Visitor Map • Guide to Your National Forest

Single Edition Quadrangle • Other Specialty Products

• In 1992 Forest Service entered an Other Collaborative Efforts interagency agreement with USGS to

produce 1 :24,000 scale maps over forests. • Outdoors America Map • Maps are produced by the Forest Service, - Guide to recreation opportunities on to USGS standards. Federal lands - With Forest Service information as - 11 Federal agencies involved

well. • Lewis and Clark Bicentennial • USGS prints and distributes the maps for Commemoration

the Forest Service. - Over 1 5 Federal agencies involved. - • Primarily used for administrative purposes. Will produce a map/brochure. • The National Atlas of the United States Secondary Base Series • Other Exchanges with USGS - Digital Elevation Models • Base cartographic work is performed at - Digital Orthophoto Quad production GSTC and exchange

• The base map is forwarded to

Region/Forest where it is enhanced with photos, transportation guides and visitor

38 2000 Federal Depository Library Conference - Proceedings

• Data Sharing with the Bureau of Land Support to Wildland Fire Detection, Management (BLM): Suppression & Rehabilitation - Cadastral information • Fire Season 2000 was extremely severe. US Board on Geographic Names • GIS and Remote Sensing were essential in

fire fighting efforts and are being used in

• Forest Service Director of Engineering is a restoration and rehabilitation efforts as voting member on the US Board on well. Geographic Names. - Domestic Names Committee Geospatial Advisory Committee (GAC)

• Forest Service is a key player in updating

and editing the Geographic Names • The GAC was formed in 1 999 to address Information System the task of moving the Forest Service into a GIS environment. Roadless Area Conservation - Maps on Demand

- Use of GIS in Forest Management, etc. - Incorporating Forest Service Databases • October 1 999 President Clinton called a into halt to all road construction in unroaded a GIS environment. areas of National Forests. Important Forest Service Web Sites • An Environmental Impact Study was performed. • Forest Service Home page: • First Draft Released May 2000. http://www.fs.fed.us/

• Geospatial Information Systems (GIS ) analysis was used to produce maps for the • Roadless Web page: study. http://www.roadless.fs.fed.us/ • Final Report is due December 2000.

• GSTC Web page: http://www.fs.fed.us/gsc/

39 2000 Federal Depository Library Conference - Proceedings

NIMA: Guaranteeing the Information Edge

]ames Lusby National Imagery and Mapping Agency Reston, VA

Why NIMA? • Data Fusion - Imagery and geospatial data fusion • Strengthen end-to-end management of impossible imagery discipline

• Accelerate fusion of geospatial information Imagery and geospatial data are moving from a and imagery intelligence hardcopy to a digital environment.

• Meet growing and diverse customer need National Imagery and Mapping Agency Origin for a common digital view of the mission space • Disestablished • Increase leverage of RDT&E and - Defense Mapping agency (DMA) commercial resources - Central Imagery Office (CIO) - Defense Dissemination Program Office Desert Shield/Desert Storm (DDPO) - National Photographic Interpretation • Right Product Center (NPIC) (missions & functions • Right User only)

• Right Format

• Right Time • Incorporated: Imagery exploitation, dissemination, & processing elements Key Shortfalls - National Reconnaissance Office (NRO) - Defense Intelligence Agency (DIA) - Reconnaissance • Dissemination Defense Airborne Office (DARO) - Inadequate delivery and access to - Central Intelligence Agency (CIA) imagery and geospatial data • Archiving Mission - Shoebox storage of imagery products - Aging, proprietary raw imagery storage • Provide timely, relevant, and accurate: - Outdated Geospatial Data - Imagery • Communications - Imagery intelligence, and - Insufficient bandwidth to support large - Geospatial information products

• System Interoperability In support of the national security objectives of - Proprietary systems, incompatible data the United States. formats

40 2000 Federal Depository Library Conference - Proceedings

Vision - FEMA - EPA • Guaranteeing the information edge - NASA - GPO:FDLP • NIMA is committed to ensuring information superiority in the 21st century • National battlespace. - Department of Energy: Office of Energy - Geospatial Intelligence, DOE Labs, Emergency - Imagery intelligence Response - Imagery - Department of Commerce: Office of Executive Support, NOAA Plans and Customer Operations (PCO) - Department of State: Office of the Customer Operations Geographer, USAID - CIA Why Customer Operations? - MSG

• To ensure that NIMA is satisfying the "right" requirements by: • Law Enforcement - Understanding Customer Needs/Assist - Department of Justice: DEA, USMS, in defining Customer needs for current FBI, INS, Office of National Drug and future operations Control - Facilitating the development of new - Department of the Treasury: Customs, solutions to customer requirements Secret Service, ATE - Prioritizing competing requirements - Ensuring execution of approved A Worldwide Presence programs that have a direct impact on Customer satisfaction • CONUS • Be the single POC into the Agency for our - Bethesda, MD (HQ) customers - Washington DC - Single Point of Accountability for - (Pentagon, Navy Yard, Boiling AFB) Customer Satisfaction Across NIMA - Reston, VA - Provide tailored Customer access to - Langley, VA

entire suite of NIMA's products and - Ft. Belvoir, VA services - Chantilly, VA

• Team with Customers / Inform Customers • OCONUS

Customers - 1 7 Countries (63 civilian/military personnel) • Many Missions, Many Needs • Customer Operation Branches/liaison National and Civil Customers officers/technical representatives servicing

Have diverse and complex requirements all major customers

• Civil Current Initiatives

- Department of the Interior: USGS, NPS, BLM, BOR, F&WS • NASA Sensor Calibration - Department of Agriculture: USPS, - DTED 1 and Ground Control Points NRCS

41 2000 Federal Depository Library Conference - Proceedings

- MOU for storage and re-dissemination event sites and surrounding areas with of DIED accompanying reference grid overlay - A CD-ROM Photomap with a • uses Environmental Crisis Support city corresponding - Hurricane Mitch commercial map, annotated commercial imagery, and - DIED 1 and Hardcopy maps ERDAS Imagizer software - Columbian Earthquake - Annotated paper plots generated from DIED 1 and Hardcopy maps the CD Photomap data • Secret Service Support

- Papal Visit to St. Louis Support to State Department Ecuador/Peru - Energy Conference in Houston Border Dispute - World TradeOrganization Conference • NIMA provided geospatial information, - Seattle imagery, and terrain visualization • National Oceanic and Atmospheric capabilities to Department of State Administration • Supported negotiations under the four - National Ocean Service (NOS) nation Guarantor Observer Group and - DTED1 for Airport Safety Modeling cease-fire verification of the Multinational - National Weather Service (NWS) Military Observer Mission Ecuador/Peru DTEDl for Hurricane flooding and • NIMA Liaison acted as technical advisor to ground tracking U.S. Representatives to treaty negotiations • National Transportation Safety Board

- DIED 1 and Controlled image Base Digital Product Availability (CIB) Digital Terrain Elevation Level 0 • Release of Gl products for National and 30 Arc Second Terrain Data Civil users • This DTED® product is a uniform matrix of - DIED terrain elevation values which provides - ADRG/CADRG basic quantitative data for systems and - VMAPl applications that require terrain elevation, • Web Page for Public Sale Products slope, and/or surface roughness information. DTED® Level 0 elevation post

Papal Visit to St. Louis January 1999 spacing is 30 arc second (nominally one kilometer)

• N IMA supported Secret Service with • In addition to this discrete elevation file, a information that helped them plan for separate binary file provides the minimum,

initial technical security operations prior to maximum, and mean elevation values and during the event, as well as plan for computed in 30 arc second square areas any emergency response operations that (organized by one degree cell).

could potentially occur during the event • Finally, DTED® Level 0 contains the NIMA Digital Mean Elevation Data (DMED) • Data produced by NIMA included: providing minimum, maximum, and mean - Large scale annotated intelligence elevation values and standard deviation for

imagery each 1 5 minute by 1 5 minute area in a one

- 1 :2,000 scale and 1 :5,000 scale degree cell.

Gridded Reference Graphics which • This data set may be freely copied, depicted an orientation map as well as manipulated, adapted or combined with individual imagery shots of the various other geospatial information as desired by 2000 Federal Depository Library Conference - Proceedings

the user. It allows a gross representation of Digital Product Availability the Earth's surface for general modeling Shuttle Radar Topography Mission and assessment activities. Such reduced Terrain Data Level Vz

resolution data is not intended and should • Releasablility of Data not be used for automated flight guidance - Global DIED 1 will be released or other precision activity involving the through uses EDC safety of the public. - DTE D 2 over United States will be released through USGS EDC Digital Product Availability - All other SRTM Data will be Limited Shuttle Radar Topography Mission Distribution. Terrain Data Level

Digital Product Availability • The Jet Propulsion Laboratory will process Arc Digitized Raster Graphic (ADRG) the SRTM Data in Seven Blocks: - North America • ADRG is a digital image produced by - South America scanning paper charts and transforming the - Africa data into the ARC Raster System on WGS - Eurasia 84. Data is collected from a single series - Indonesia and scale to be maintained as a world-wide - Australia seamless database, and is stored on CD- - Islands ROM.

Digital Product Availability

Vector Map Level 1 (VMAPl)

43 2000 Federal Depository Library Conference - Proceedings

Digital Product Availability Large Scale Product Availability

Hardcopy Product Availability Large Scale Map Series

Series Scale Map Type Country Remarks Coverage E732 1:50,000 TLM Haiti E935 VARIOUS CITY E751 1:50,000 TLM Nicaragua E956 VARIOUS CITY E752 1:50,000 TLM Honduras E752Z 1:50,000 TLM E952 VARIOUS CITY

E753 1:50,000 TLM El Salvador E955 VARIOUS CITY E754 1:50,000 TLM Guatemala E754Z 1:50,000 TLM E954 VARIOUS CITY G742 1:50,000 TLM Sierra Leone H731 1:50,000 TLM Bolivia H632 1:100,000 H632Z H931 VARIOUS CITY H032 LANDSAT IMAGE

44 6

2000 Federal Depository Library Conference - Proceedings

H032Z IMAGE Vipfn:^ L7014 1 :50,000 TLM V 1 LI 1 Cllm1 1 L7015 1:50,000 TLM Laos

L701 1 :50,000 TLM Cambodia Sheets produced before 1994

M709 1 :50,000 TLM Yugoslavia

M6010 1 :1 00,000 M903 VARIOUS CITY Only NIMA produced City Maps Y629 1:100,000 TLM Somalia Y630 1:100,000 Y921 VARIOUS CITY

Y745 1 :50,000 TLM Tanzan ia Y941 VARIOUS CITY Y737 1:50,000 TLM Uganda Y932 VARIOUS CITY Z901 VARIOUS CITY Zaire Z724 1:50,000 TLM Burundi Z921 VARIOUS CITY Z922 VARIOUS CITY Rwanda

45 2000 Federal Depository Library Conference - Proceedings

Gateway to the Earth: An Integrated Approach to USGS Information Delivery

David L. Govoni U.S. Geological Survey Reston, VA

Survey Science Where We Were: • Organization - Science Center, District Office, Science Team, Mapping Center, • Discipline-specific scientific surveys: Field Office - Geology, Cartography, Geography, • Discipline - Biologic, Geographic, Hydrology, Biology, etc. Geologic, Hydrologic

• Theme - Hazards, Resources, Environment information Is Usually Grouped and Accessed - by Organization • Geography Place, Ecoregion, Physiography, StreamAA/atershed, Latitude/ Longitude, Congressional District • Biologic Information • Time - Date, Epic, Time Series • Geographic Information • Hydrologic Information Access Should Be Integrated and Interactive • Geologic Information Scope of Gateway to the Earth

Where We Are Going: Integrated Science • Gateway to the Earth encompasses all of the ways that users find, get, and use Gateway to the Earth Is Designed to Foster natural science information Appropriate Integration • Initial focus on USGS Web sites and Web- Customers Require Information from Many based services Points of View

46 2000 Federal Depository Library Conference - Proceedings

Gateway to the Earth Project Elements information promotes less redundancy, more efficient navigation, and more • Customer needs and expectations meaningful cross-linkages

• Standardized lexicon and metadata tagging Information Architecture Design Strategy • Information architecture and graphical design • Analyze current Web architecture • Robust search capability - Identify principal knowledge assets and • Advanced geospatial search linkages - Identify potential improvements • Information infrastructure support • Define Gateway information architecture Customer Needs and Expectations - High level organization of information assets - for • Ensure utility for target audiences Principal topics and pathways thematic browse • Identify primary and secondary customers • and their information and support needs Browse trees reflect rather than dictate information architecture • Analysis based on extensive customer interaction including focus groups Web Browse Interface

Standardized Lexicon and Metadata Tagging • Create visual metaphors to provide context and organization of content tailored for: • Support meaningful, consistent content - Audience (scientist, planner, student, description (metadata) and labeling etc.) • Permit more accurate search results - Learning styles (non-linear, visual, etc.) • Assemble a broad high-level (JSCS - Purpose (informational, visualization,

thesaurus with links to deeper thesauri as decision support, e-commerce, etc.) needed • Labeling system closely linked to thesaurus

• Tag all appropriate content with controlled • Tight integration of browse trees with metadata automated, directed search tools

Information Architecture Robust Search Capability

• Provide a high-level framework for • One interface for querying all USGS consolidating and presenting our Web- information sources based knowledge assets in a way that is: • Improved information discovery - Understandable - High probability of finding important, - Logically structured relevant resources - Appropriately integrated - Aggregated, meaningful results - Consistently labeled - Ability to integrate related USGS - Easy to navigate and use information: • More effective thematic browse interface "Find other stuff like this!" "Tell me more about this place!" Information Architecture

• Logical physical or virtual grouping of like

47 '

2000 Federal Depository Library Conference - Proceedings

Improved Search Engine Technology Data Bases Search Engine (DBSE) - Focus initially on major USGS data • Ultraseek search engine bases - Adjusted rankings for major themes - Search to granularity of each data base - Standard keywords from thesaurus - Geographic search capabilities

Standard USGS Search

File Edit yiew Favoriles-Tiools hfelp

m 0 ffi I m 0 m-

Beck stop Refresh Home i Search Favorites History Mail Address |#] htip //-amw usgs gov/ _J r>Go ^USGS sdenceforachanglngwortd

Intranet || Bright Ideas || Strategic Change || Strategic Plan || Intranet Search Program Support

Enter search text U.S. Geological Survey [lext |Potomac| Version ] Clear ^ *tBiit U» J ^ CoiUel U* J j [

WHAT-S NE1M

MEWS KELEAKs j Cohgress USGS Information by J News Agencies State f^t"hpr (^nv/prnmpnt Par+hni ifllcoc

140 Internet w I I

Standard USGS Search Result - Today Bl8 Edit Yisw Fauofitet loolE bolp

Bock stop Refresh Home ^3 <5Go Found 1235 results - pages or documents Pretty good for Web pages and on-line reports

i-l Water-Quality Assessment of the Potomac River Basin: Analysis 58% — Mar 00 Of Available Pesticide Data. ... 15 Report abstract, Water-Quality Assessment of the Potomac River Basin pintj Similar Analysis Of Available Pesticide Data. 1972-1990 USGS- U S Geological Survey, Waler Resources Division,

h(lp://dCMsgs gov/publicalions^mr-$7-4051/ - size 5, IK Potomac: 19

. Potomac NAWQA - Press release 57% t*^^' Ttie first long-term, compretiensive assessment of tfie water quality of ' Similar ttie Potomac River basin is now being launctied by the U S Geological Finf

Sun/ey. Department of the intenor The Potomac basin , hllpy/ac usgs gov/publicalions/press_release/pr9W327 html - size S 6K Potomac 21

—i-l USGS CIRC 1166: Water Quality In the Potomac River Basin. 55% May 00 IVIarviand. Pennsylvania. Virginia, ... Summary report on water quality in the Potomac River Basin, (vlaryiand.

Pennsylvania. Virginia. West Virginia, and the , , USGS U S Geological Survey, National WalerJ2ualily UlpJ/mti usgs goWpublicalions/circ1166/ - size 5 9K Potomac 15

48 2000 Federal Depository Library Conference - Proceedings

Separate Searches of Other Data Bases Yield Information Infrastructure Support More Information

• Extensive network upgrades • National Water Information System • Failure-resistant Web services - 24 streamgaging stations along the - When data access is most critical it is River Potomac also most vulnerable • Map-List Data Base - Content mirroring

- 2 1 :24,000 scale topographic maps - Geographically dispersed servers at named "Potomac" major Internet gateways

• National Geologic Maps Database Information Is the - 36 references to "Potomac" Integrated Hub

• National Biological Information • Land and Sustainability Infrastructure Water - /36/ references to "Potomac" from • Coastal Habitat various sources • Environmental Change

• Land and Water Restoration Search Results We'd Like to See • Hazards

• Habitats • List of ALL databases that contain Species and potentially relevant information • Land Resources

• Links that "drill down" into each database • River Management • Nonrenewable Resources Advanced Geospatial Search Capability

Gateway to the Earth Is the Key • Permit fully integrated geographic and

thematic searches of all content USGS • Provides a common enabling structure so • Initial capability anyone can find, get, and use the data and - Search points and bounding rectangles information they need to: of latitude/longitude - Integrate relevant data and information

- Implement in Ultraseek to solve scientific problems - • Advanced Spatial Search Engine Make decisions - - Search polygons Educate and learn - products services - Consider factors like footprint, shape, Create new and - and data density to establish relevance Use USGS scientific information in ranking ways we have not envisioned

49 2000 Federal Depository Library Conference - Proceedings

OCLC Content Management Services

John A. Hearty OCLC

' Dublin, OH

Agenda Dimensions: Security

• Dimensions of Digital Archiving • Destruction due to natural hazard

• Obstacles to Digital Archiving • Deterioration of physical media over time

• OCLC's Digital Archiving Experience • Technological obsolescence

• OCLC Vision • Business failure

• OCLC Strategy Dimensions: Access • OCLC Content Management Programs • OCLC/GPO Content Management Program • Standards and tools for descriptive, • Implementation Sequence and Schedule structural, and archival metadata

• Provisions for sustaining accessibility over Digital Archiving Dilemma time and through stages of migration

• Contract protection for access "The explosive growth of information in digital arrangements form is stretching the ability of traditional archives to ensure its accessibility and usability Dimensions: Economy to future users. In addition, technology evolution is causing hardware and software systems to become obsolete in a few years, • Digital archiving must be lower than resulting in inaccessible media formats and existing costs data structures." • Opening up of shelf space/reduction in capital expense From the Digital Archive Directions Workshop, • Greatly reduced "circulation" costs College Park, MD, June 1998 • Elimination of duplicate content costs

Dimensions of an Ideal Digital Archive (physical and electronic) • Cost recovery options for content owners

• Security and service providers • Access Dimensions: Openness • Economy • Openness • Facilitates broader access • Library Needs • Open linking with other front-end services • Publisher Needs and archives—expands access

• End-user Needs opportunities/reach 2000 Federal Depository Library Conference - Proceedings

• Ease of adaptation as better technologies Standards and Tools for Content Capture and appear Creation

Dimensions: Library Needs • Diverse content structures require

flexibility in workflow and metadata

• Assurance of long term access creation facilities • • Low and predictable costs Digital content lends itself to automation of otherwise labor-intensive processes • Leverage existing investments • Standards and best practices not yet well • Choices in access, archiving, and other established content management facilities

OCLC Response Dimensions: Publisher Needs

• OCLC CORC—Cooperative Online • Provision for compliance with intellectual Resource Catalog. property rights - Web-based • Credible protection against unauthorized - Support for MARC 21 and Dublin Core use - Flexible resource description options • Subscription/usage fee models which - Descriptive and pathfinder metadata reduce publisher risks tools - To be upgraded to adapt to digital Dimensions: End-User Needs content management application

• Cooperative digital publishing network • Ease of searching and browsing archival contents Rights, Permissions, and Access Management

• Content in context

• Integration with other information sources • Balancing desire to expand access with rights and needs of content owners • Immediate access to content from around the world • Support for distributed, linked access environment, with a high level of object

Obstacles to Implementing Digital Archives migration expected. • Contracts to support more distant time

• Standards and tools for content capture and horizon than the community is accustomed creation (including metadata) to

• Rights, permissions, and access OCLC Response management

• Long term preservation and access • Independent third party with track record • Library trust of working as a liaison between publishing • Stewardship of the cultural, historical, and and library communities

scientific record is a cornerstone of • 30 years of experience managing complex librarianship access control scenarios • Few organizations trusted to assume this • PURL technology to manage object critical role for the library community. migration challenge

51 2000 Federal Depository Library Conference - Proceedings

• New Naming Service to enhance inter- • OCLC will escrow a percentage of service service linking fees to fund future technology migration

• All materials archived by OCLC will be access Long term preservation and placed in safe and redundant storage facilities and routinely refreshed • Many unique concerns: • If necessary, OCLC will microfilm and store - Deterioration of physical media over information and data deemed important by time the membership or by the content owner - Technological obsolescence—data, • OCLC will establish three advisory groups document formats, display technologies to monitor OCLC's archiving program and - Business failure provide direction (1 - Computing and

Storage, 2 - Software and Data Formats, OCLC Response and 3 - Information Technology)

• OCLC will embrace the OAIS framework, • Guarantee a process, not an outcome. work collaboratively with the DLF and • Establish principles to provide maximum other key payers, and continue to play an

probability of perpetual access active role on all International Standards • Consistent with DLF position and OAIS Groups that influence any aspect of framework archiving - "Perfect solutions are the enemy of • OCLC will guarantee to provide to the getting anything done" Clifford Lynch content provider, subscriber and/or - "Establish some archival repositories," copyright owner on a usable transport and

with two requirements: in an appropriate format all content if

is to continue maintaining • Participants will adopt OAIS framework OCLC unable the archive • Agreement on minimum requirements for a digital archival repository OCLC Response From DLF Web site: • Fill the vacuum. Continue OCLC's

Library Trust traditional role of applying technology to address library needs to the digital archiving "When faced with the reality that no vendor problem can provide "guaranteed forever archiving," • 687o of libraries surveyed believe OCLC library decision-makers are pragmatic in their will do the "best job" fulfilling this role assessment about this issue (e.g., they need to realize a certain "comfort level" with a vendor OCLC Digital Archiving Experience and simply acclimate to this realization) and are highly supportive of, and receptive to, the • WorldCat Backup guiding principles OCLC has outlined • RLG Collaboration regarding this issue." Carl Hendrickson, Market Measurement • JSTOR Safety Storage • netLibrary Escrow Services OCLC Archiving Principles • ECO Archive

• Electronic Archive Pilot • OCLC will dedicate staff to monitor all • FDLP/ERIC Digital Library Pilot Project aspects of related technology

52- 2000 Federal Depository Library Conference - Proceedings

OCLC Electronic Archiving Pilot Project: OCLC Vision for Digital Content Management FDLP/ERIC Digital Library Pilot Project Services

institutions fulfill and • Partnership between GPO, NLE, and OCLC Help libraries and other expand their role as stewards and providers of • Two-year file of ERIC Research Reports local information, and become premier, highly • Each report is approximately 1 33 pages of sought-after destinations on the global Web. TIFF images

• Memorandum of Understanding signed

• OCLC acknowledged as GPO/FDLP partner

• Great potential for Depository Libraries

Digital Content Management Strategies • Employ a partnership-intensive program to achieve scale and tap into needed talent

• Make digital publishing of locally and other resources

controlled content easy and cost effective • Actively promote OCLC's interest and for all interested libraries and other like- commitment in this area minded institutions

• Become a major node on a global network of trusted electronic archives

53 2000 Federal Depository Library Conference - Proceedings

OCLC Digital Content Management Program

ConlenI Management Programs and Services I OCLC |

Research- hiving, melat olher

Content Preparation

pfDieci db/deannghouse)

Mliance PnDgram Partnerships,

Redtstnbulion

Other publishing

(SiteSearch image/

(Vault Services)

Levels Data Preserv; (Bit Preservation) |e g WondCal]

Resource Preservation (Bit Rendering) le g ECO)

• Content Preparation - Discovery - Selection - Cataloging - Workflow Management

54 2000 Federal Depository Library Conference - Proceedings

Archive-it" button on CORC interface

£iio £.dit iiiow Favotilo* Xooli Help ill' '^s^'n^""" 1^ ward Stop BeJrosh Homo | Search Fovo ro^^oh2/CorcQ uory7s

Eiditing Record XVt-<=t-»lvg»-lt 3ns: I

OCZ-C- NEW Bnterod.- C@R 2000-10-03 Savafila U.- 000000 New record Last replaced.- C@R 2000-10-03 Status.- Expires in.- 28 days Mo holdinss in C@I?. and no other holdings

StNGLS RECORD MULTIPLE REG IMPORT RECOnOS ESTABLISHMENT ACT OF 2000 CONSTAKT OATA

TAOOED HC

HOUSE OF REPRESENTATIVES 2c

-eS6 40 Sd t=xt/h 5o-ees9-

joi i » / ciat efc/ 1 0 6 c o r

Fixed fields | Books

GPO/OCLC Digital Content Management Program

• Content Preparation • Content Management - Ingest Function - Archival Storage - Data Migration & Refreshing - Administration • PURL Maintenance - Backup/Redirection Functionality - Validation - Migration Tracking "

• Access - GPO Access - WorldCat/FirstSearch - Library OPAC

55 20G0 Federal Depository Library Conference - Proceedings

Implementation Sequence & Schedule

CORC Archiving IntprfscG with Archiving System At the end of 6 months, months button to archive at GPO. Existing development GPO uses the CORC-based CORC selection and workflow tools to archive to GPO's

lUOIb 1 1 II 1 1 1 1 1 Idl ly cl 1 1 Idl ILtrU . rL>l\Lb archive using TeleportPro. manually inserted. 3-6 CORC Archiving Interface Archiving System months 6-9 CORC development continues. Archive GPO continues to use tools months OCLC PURL server enhanced. development to archive to their archive. continues.

9-12 Enhanced CORC-based features Creation of archive GPO pilot is merged into months including selection, harvesting, and metadata, storage tne general Electronic reporting. Archiving button and preservation, Archiving solution.

expanded to include the options of archive Available to all libraries. archiving at OCLC. Minimal maintenance. descriptive metadata records

exported froiij CORC. Retrieval of documents from the OCLC archive.

56 2000 Federal Depository Library Conference - Proceedings

Bringing /nd/an Affairs: Laws and Treaties to tlie World Wide Web

Suzanne L. Holcombe Oldalioma State University Library Stillwater, OK

Presentation Highliglits Federal Government, 1 778-1 971 . It is of value to various populations (Native peoples, • Overview researchers, attorneys, legislators, teachers) and

it had not yet been digitized in full. • Text

• Grants and Contract On the Web • Process

Volume II (Treaties) in its entirety is now • Equipment available on the Web. We have added a Table • Format of Contents for access to the treaties by year, as

• Standards they are organized in the text, in addition to • Recommendations the original index. Page images have been included in JPEG format. The text is also • OSU Digitization Center available in SGML (archival copy), and the images will also be in compressed TIFF format Overview for archival purposes. We are in the process of

coding Volumes I and III in HTML for the Web In the mid-90's the OSU Library decided to and they should be available later this year; the begin a digitization effort as was taking place at JPEG images are now available, as is some text. other various institutions. The administration We are currently seeking additional funding to agreed that Indian Affairs: Laws and Treaties complete Volumes IV-Vll. We have tried to would be a text with which to start. It is a retain as much as possible the appearance and seven volume Federal publication that provides intent of the original work. the most comprehensive record to date of the relationship between Native Americans and the

57 2000 Federal Depository Library Conference - Proceedings

http://digital.library.okstate.edu/kappler/

file Edit View fio Qommunicator Ijelp

^1 Bookmarks Location ^jJ'WhQl's Related " ^ |http //digital library slate edu/kappler/ 7] jjj ^ -i ^ cj. 1^ Back -..i. Reload Home Search Netscape Print Security 'v':

Indian Affairs: Laws and Treaties

Compiled and Edited by Charles J. Kappler

Volume I (Laws, Compiled to Dec. 1, 1902) Volume II (Treaties. 1778-1883) Volume III (Laws, Compiled to Dec. 1, 1913)

Inrroduction

Search

About the Artwork

OSU Lib rar y Digitization Cen ter

Produced by the Oklahoma State University Library

Generous support provided by The Coca-Cola Foundation . Atlanta, GA j ^ '

S'F^r [Document Done " ' -iit II ^ 43 ES) j

- Holcombs. .. : Start Suzanne MiaosoftWord Kap. . I |^KAPPLER'S INDI... ^ I | 4 H^!i^'>^EloMAM'^

Images • Volume I: U.S. Laws, exec, orders, proclamations, 1871-1902. The top image used on the site is "Indians • Volume II: U.S. Government treaties with Traveling" by Seth Eastman in Henry Rowe Native Americans, 1778-1883. Schoolcraft's Indian Tribes of the United States 1851-1857 (BIA). This text was selected and • Volume III: Laws through 1912, annotated

celebrated by the OSU Library as its two- with citations, opinions.

millionth volume. • Volume IV: Laws, unratified treaties, discussion of legal matters and a reprint of Text: Indian Affairs: Laws and Treaties Title 25 (Indians) of the USC. • Volume V: Laws through 1938. Indian Affairs is a seven-volume set of U.S. • laws, treaties and executive orders pertaining Volumes VI, VII: Laws, exec, orders, regulations, through 1970. to Native American Indian tribes. It was compiled and edited by Charles J. Kappler. It includes margin notations and a comprehensive index in each volume.

58 .

2000 Federal Depository Library Conference - Proceedings

Text: Publication • Active readership • Absence of copyright

• Volumes l-V first published in the Serial Set • Value to researchers and Native peoples

(1903-1941). • Digitize it to preserve it and provide

• Volumes l-ll republished (2d ed.) in the universal access to it Serial Set and by the Senate Committee on Indian Affairs. Grants: AMIGOS

• Volumes l-V republished by GPO in 1 975 and Volumes VI-VII published in 1979 by In May 1996, the AMIGOS Bibliographic the Dept. of Interior (P.L. 90-284, 1968). Council awarded the OSU Library a $1,500

All classed in I 1.107: fellowship to convert 1 50 pages of text or 59

• Should be updated again (P.L. still in treaties from Volume II of Indian Affairs to a effect). digital format, maintaining as much as possible • A Supplement compiling Federal the appearance and intent of the original work regulations relating to Native Americans while allowing for enhanced access including

was published by the Department of the full-text indexing. These pages included all of

Interior in 1975. I 1.77:K 14 the pre-removal treaties of the Five Tribes: Cherokee, Chickasaw, Choctaw, Creek and Text: Reproduction, etc. Seminole (significant to the state of Oklahoma).

The seven volume set has been reproduced by The $1 ,500 was used for student wages. A

private presses. Volume II (Treaties) as a solo small scanner and software were already publication has also been reproduced. OSU's available in-house. Students scanned the text

online reproduction is in progress. and did initial proof-reading, staff completed Documents of American Indian Diplomacy the proof-reading and tagged the text in HTML covers 1920's-90's and includes unratified in both table and non-table/simple-text formats. treaties (agreements rejected by the Senate and Average time per page: Staff: 66 minutes, others by tribes), etc. Students, 32.5. Images of the pages were added later. This took over a year to complete.

The University of Oklahoma is attempting to The signatures, etc., were very time-consuming represent current materials (charters, codes, to mark up in FHTML, and there was one

constitutions) on their site librarian working on this as time allowed. < http://www.thorpe.ou.edu/> Grants: Coca-Cola

Why Indian Affairs and Why Digitize It? In September 1999, the Library received word • Comprehensive source of treaties, statutes, from the Atlanta-based Coca-Cola Foundation proclamations, executive orders, etc. (which has an interest in supporting Native

pertaining to the U.S. Government's American projects) that it would be the dealings with Native Americans recipient of a $25,000 grant to continue work on Indian Affairs. The Library contracted with • Margin notes included by the editor assist TechBooks, a data conversion company in the reader and provide cross-references to Fairfax, Virginia, to digitize the remaining text statutes and session laws and provide a

from Volume II and continue with Volumes I source of legislative history. Indexes in each volume. and III.

• Software on server provides for comprehensive indexing of Web site (search signatures, margin notes, etc.)

59 2000 Federal Depository Library Conference - Proceedings

Grants: Suggested Resources archival quality material may be somewhat

streamlined as the tagging can be done by staff, The OSU Library's Director of Library software, etc. Development, who generates private gifts and financial support for the OSU Library, suggests Equipment that it is best to request assistance from foundations, etc., that have an interest in the • For Scanning and Editing, we are currently subject material with which you are working. using a higher-end workstation with:

If the material will be published on the Web, - Scanner (Minolta PS 3000) corporate foundations are often eager to be - Scanning Software (Caere's Omnipage advertised on the Web site as supporters. Pro (for OCR) and Epic 3000(images) for Windows) Contract — Word Processing Software (MS Word) — Web Editing Software (Arachnophilia) With the $25,000 grant from Coca-Cola, • For Web Access: Gateway ALR 8300 TechBooks scanned the remaining pages in server, running Windows NT with indexing Volume II and tagged the text in HTML and software. 45 GB of storage.

SGML. They scanned Volumes I and III, and tagged them in SGML. Pages: 3,000. Cost: Format over $21,000. Time: 5 weeks.

• Links for Home, Table of Contents, Index, Process Search, Page or Chapter and Page Images are available at the top of each document.

We organized the Vol. II files (1 treaty = 1 file), linked them to the online index and • The Margin notes are hyperlinked and are the site. organized Web at the top of each document.

SGML code was then stripped from Volumes I • Other links include Introduction, Vision, and III (by Libronix Corporation) and we are Mission, Disclaimer and Usage. coding the text in HTML in-house using an HTML editor (Arachnophilia). Students Standards scanned the pages as .jpg images using new equipment (workstation, scanner, software) Indian Affairs followed the lead of major purchased with other funds. Inclusion of digitization projects worldwide by using images of the actual pages adds authority by Standard Generalized Markup Language allowing researchers to verify the accuracy of (SGML) for archival copy, a standard for the electronic text (OCR is 99.9% accurate). representing texts in electronic form that is platform independent (defines structure), This work is very time intensive and notably ensuring long-term access. costly. As a small project, scanning and tagging the first 59 treaties in-house slow was The SGML files use a modified version of the but relatively cost effective. for The contract Text Encoding Initiative (TEI) Lite, a document approximately 3,000 pages of text was time type definition (DTD) that SGML requires. The efficient and less costly in the long run. TEI definition is used for scholarly texts. Institutions are currently pursuing the Coding in SGML is complex and requires some Extensible Markup Language (XML) as a standards systems programming. As and move replacement for SGML (flexibility, ease of use, toward XML, the production of digitized cost).

60 2000 Federal Depository Library Conference - Proceedings

The images are also being produced in a TIFF Recommendations: Goals, Equipment and format for archival purposes, in addition to the Organization JPEG version that can be viewed on the Web. • Define your goa/s as to what your Meta tags (describe the document so that organization wants to accomplish, how you

search engines can retrieve it) using the Dublin will accomplish it, the final results and Core Standard. time/cost estimates for both in-house and outsourcing. Recommendations: Administrative Support and Funding • Keeping with your goals, choose equipment which will complement your

• Digitization projects should support an plans if working in-house (consult institution's overall mission. literature, systems department).

• The library administration must provide the • Decide on what computer the files will be financial and human resources necessary stored and how the files will be named, for staffing, training and consulting services organized and accessed. How will the as required. Web page delivering the data be organized and designed? • The OSU Library created a Digitization

Task Force after digitizing the first 59 Recommendations: Contractual Arrangements treaties of Kappler to recommend to the

Dean what would be necessary if the • Unless an organization is equipped with Library wished to commit to additional the necessary equipment (hardware,

digitization projects. From this, two software, etc.), trained staff and time, it is

librarian and two staff positions now have often more time and cost-efficient to part-time responsibility for Digital contract with a data conversion vendor,

Collections. also if thousands of pages are to be scanned.

• Financial: Use in-house funding if available, pursue foundation and grant • Select a vendor (from vendors at meetings,

funding. The Digitization Center at OSU is literature, recommendations) according to generating income for projects by digitizing your needs. material for other institutions.

• Get a quote if the vendor is able to give an

• Human Resources: Release time for estimate. Get a written contract if

employees to pursue project goals. If a full- necessary and understand all terms. Be a^ time project, create a new professional clear as possible as to what you want done position. Give staff the opportunity to and give as many guidelines as possible. attend professional training in digitization

technology (conferences, etc.). Contract Recommendations: Formats and Standards with a digitization consultant to assist in

the initial planning and onset of digital • Format: SGML or XML tagging should be operations. used for archival materials (in addition to the HTML files that are viewed on the Web).

61 2000 Federal Depository Library Conference - Proceedings

• For images, the TIFF format is archival GODORT/DGI/ah_dgi.html > . Its charge is to quality. JPEG can be used for viewing on coordinate the digitization of Federal the Web. documents. Cathy Hartman, University of

North Texas, is chairing this effort.

• PDF files created by Adobe software are widely used by Government and industry but are not guaranteed to be useable 100 years from now. Indian Affairs, Laws and Treaties

Charles J. Kappler • Standards: Keep abreast of the standards Washington, D.C., U.S. Government Printing that exist for the digitization of materials Office, 1903-1941, 1976, 1979 and work within these guidelines, always 7 volumes with a long-term view as to the future accessibility of the information. Description

The World Wide Web Consortium < http:// Indian Affairs, Laws and Treaties, compiled www.w3.org/>, develops common protocols and edited by Charles J. Kappler, is a that promote the evolution of the Web and historically significant, seven volume ensure its interoperability. The Web Standards compilation of U.S. treaties, laws and

Project , is executive orders negotiated between the U.S. an organization that works with browser Government and Native American Indian software emphasizing the importance of tribes. Each volume includes margin notes and standards. See also the DigLib list (discussion U.S. Government treaties with Native list for digital libraries, researchers and Americans from 1 778-1883 (Volume II) and librarians). U.S. laws and executive orders concerning

Native Americans from 1871-1970 (Volumes I,

Digitization Center lll-VII). The first five volumes comprise the original set which was published between The OSU Library has created the OSU Library 1903-41 by the U.S. Government Printing Digitization Center to continue with the Indian Office. In 1968, Public Law 90-284 authorized Affairs project and other digitization projects. and directed the Secretary of the Interior to

It is staffed by two full-time librarians and two revise and extend Kappler's compilation support staff. We also have a Native American resulting in Volumes VI and VII being issued in student assistant working on the Kappler 1 979, updating the set to 1 970. As this law is project. still in effect, updates should be issued for 1971 - present. Web sites such as the Native For more information visit < http://digital. American Constitution and Law Digitization library.okstate.edu/kappler/> or contact Cokie Project , are Anderson, (405) 744-7086, or accumulating legal documents concerning [email protected] Native Americans, but there is not one resource to access for a complete record of Of Note: Ad Hoc Committee on Digitization recent documents. of Government Information

The first five volumes are available in the U.S. This committee has recently been created and Serial Set. Kappler compiled these volumes currently exists under the jurisdiction of ALA from the statutes. The first two volumes were GODORT < http://www.lib.berkeley.edu/ reissued as a second edition again in the Serial

62 2000 Federal Depository Library Conference - Proceedings

Set and also by the Senate Indian Affairs III. (Laws) compiled to Dec. 1, 1913

Committee. In 1975, GPO reprinted the first V. Ill: 52d Congress, 2d session. five volumes in the set and classed them under Senate Document 719. Serial Set no.

I 1.107:. Volumes VI and VII, issued in 1979, 6166. are a cumulation of various groups of laws and proclamations in the U.S. Statutes at Large, IV. (Laws) compiled to March 4, 1927 selected provisions of the 1970 U.S. Code, and V. IV: 70th Congress, 1st session. executive and departmental orders from the Senate Document 53. Serial Set no. Federal Register. See below for Serial Set and 8849. SuDocs numbers. V. (Laws) compiled from Dec. 22, 1927 The set has also been reproduced by private to June 29, 1938 publishers. William S. Hein & Co. and AMS V. V: 76th Congress, 3d session.

Press have produced it in paper and several Senate Document 194. Serial Set no. companies have republished Volume II 10458.

(treaties). Various publishers have also issued the set in microfiche. VI-VII. (Laws) compiled from 1939 to 1971

(2 V.) For treaties that were not ratified (negotiated V. VI-VII: 76th Congress, 1st session - with Native Americans but not passed by 91st Congress, 2d session, 1979.

Congress), see Documents of American Indian I 1.107: diplomacy: v. 1-2: Treaties, agreements and conventions, 1775-1979 by Vine Deloria and • 2d ed.: Indian Affairs, Laws and Treaties, Raymond DeMallie, 1999. 2 v. From the J. 2d ed., V. I-II: 58th Congress, 2d session. "... May 2000 Choice review: encompasses Senate Document 319. Serial Set nos. unratified treaties, ... railroad agreements, land 4623-4624. grants to private parties and land settlement acts of the 1920s-90s for broken treaties. Most • 2d ed.: Indian Affairs, Laws and Treaties, welcome is the inclusion of formal agreements 2d ed., V. I-II. ix + 1 1 62 + 1 099 p. (Indian rejected by the Senate and others that were Affairs Committee, Senate). Y 4.IN 2/2:L rejected by tribes." 44/v. 1-2

• John B. Phillips Supplement to Kappler's Indian affairs, laws treaties: compiled Federal Suzanne L. Holcombe and Oklahoma State University Library regulations relating to Indians, Charles J. Kappler. U.S. Dept. of the Interior, 1975.

Volumes: I 1.77:K 14

• Indian Affairs, Laws and Treaties • Reprint: Indian Affairs, Laws and Treaties. \. (Laws, executive orders,

V. I-V, I 1.107: proclamations, etc.) compiled to U.S. GPO, 1975.

Dec. 1, 1902

Notes: II. (Treaties)

v. I-II: 57th Congress, 1st session. Senate Document 452. Serial Set nos. • Commonly known as the Kappler report. 4253-4254. • Vols. VI-VII issued by the Dept. of the

Interior with title: Kappler's Indian affairs.

63 2000 Federal Depository Library Conference - Proceedings

• All volumes include bibliographical references and index.

Reproductions:

Indian Affairs, Laws and Treaties, Charles J. Kappler, v. I-VII New York: William S. Hein & Co., 1990, 1995. $550.00

New York: AMS Press, Inc., 1 971 ?. $895.00

Indian treaties 1778-1883, Charles J. Kappler (Originally published as Indian

Affairs.. Volume II.) New York, Interiand Publishing, Inc., 1973 Laguna Hills, CA, Histree, 1992 Mattituck, NY, Amereon House, 1972

ONLINE: Indian Affairs, Laws and Treaties

To date: v. II, images for vols. I-III.

h ttp ://d i g i ta I . i i b ra ry . okstate .ed u/ka pp I e r/

64 2000 Federal Depository Library Conference - Proceedings

Digitizing tlie Historic USGS Maps of New England

Meredith Ricker University of New Hampshire Durham, NH

The Historic USGS Maps of New England collected, I immediately saw the value of his Project was conceived in October 1998 and collection. We've had a large number of substantially completed in September 1999. inquiries over the years from patrons wishing The purpose of the project was to make to borrow, purchase or make color copies of

valuable historical USGS topographic maps our maps. I saw an opportunity to make a easily accessible through the Web. The 1,188- valuable collection easily available to a large map archive represents complete geographical number of people, while at the same time coverage of New England from the 1890s to decreasing handling of our fragile collection

1950s. and increasing our own library holdings. I

approached Chris and asked if we could have Project Conception the images to start a Web site, and the Historic USGS Maps of New England project was born. Christopher Marshall of Amherst, New Hampshire, began scanning old topographic Project History maps of New Hampshire out of personal interest. A map enthusiast with an interest in The site started small, but like many projects it

New Hampshire railroad history, he began quickly took on a life of its own. Originally,

searching out old maps in order to discover the Chris and I expected the collection to be locations of abandoned railroads and train comprised of only New Hampshire maps. In

stations. He found that current maps fact, I originally named the project The New sometimes show old railroad right-of-ways, but Hampshire Historic USGS Map Collection. But sometimes those grades have been reused for with many of the maps covering both parts of newer roads, thus obscuring the old Vermont and New Hampshire, it was soon information. He needed the older maps, but obvious that adding Vermont would actually found locating them problematic. Since area be easier than trying to figure out how to libraries had spotty collections and did not exclude it. Then, there was a whole series of circulate the maps, Chris started to scan them maps that straddled the northern border of in order to be able to examine them as a group. Massachusetts so adding Massachusetts

He started at his local public library and went became the obvious next step. At this point, I from library to library until he reached us at the became stuck on a name for the expanded University of New Hampshire. collection. The original name no longer worked, and the three-state grouping of New

Although we have many more maps in our Hampshire, Vermont and Massachusetts made collection than Chris had previously found, he no sense. We think of New Hampshire, also had scanned images of maps we did not Vermont and Maine as Northern New England,

own. When I noticed the quantity and but New Hampshire, Vermont and coverage of the images that Chris had already Massachusetts were not bound together by

65 2000 Federal Depository Library Conference - Proceedings

anything more than common borders. At this While the program saved countless hours of

point, Chris was still doing all the scanning in start-up time and created magnificent indexes his free time, and the size of the state of Maine that would have been largely impossible to

prohibited an enthusiastic rush to the scanner. create and maintain by hand, it also created a

I asked Chris, at this point, if he would be magnificent number of small errors. We had willing or interested in expanding the scanning HTML pages for images that did not exist, or to the southern New England states of whose name had been misspelled at the Connecticut and Rhode Island. A true map scanning stage, and many misspellings, typos, enthusiast, he agreed. Once these states were and HTML coding errors. Many hours of my completed, Maine seemed somehow much labor as well as approximately 250 hours of smaller and New England was quickly student labor went into correcting errors on the completed. site. To this day, at least once or twice a

month I'll get an e-mail from somebody Technology & Equipment pointing out a misspelling in the name of a

local town, and many table coding errors still

The majority of the maps were scanned on a stand in need of correction. These types of Hewlett Packard HP 4C scanner with a corrections are often not easily discovered but maximum scan size of 8.5 by 14 inches. Since can be easily corrected with a good HTML

the maps tend to be about 20 by 27 inches, editor. I currently use Allaire HomeSite 4.5 but Chris scanned the maps in four overlapping have recently purchased Adobe GoLive 5.0. quarters. He scanned the maps at a resolution of 200 DPI and saved them as TIFF images of We run the site on a Dell Power Edge 2300 about 14 MB each or 56 MB per map. He Server, 450 MHz, 256 MB memory, 54 GB connected his scanner to a laptop computer hard drive, and 12 GB tape drive, running armed with an external JAZ drive to store the Windows NT 4.0 and Internet Information

large image files. The images were then Server 4.0 software. converted to JPEG images approximately 1.4 MB in size using Paint Shop Pro software. Since the original scanning was done, we have These images are large enough to be readable purchased a Microtek ScanMaker 9600XL and useful on screen or when printed while scanner capable of scanning images up to a

being small enough to download rapidly over size of 1 2 by 1 7 inches. I use Adobe our T1 lines and acceptably over most home Photoshop 5.5 and ImageReady 2.0 to adjust users' modem lines. and resize images for the Web. As time

permits, I will use this software to reduce the

Not only did I discover an avid map enthusiast current JPEG images to an even smaller size.

in Chris, but also an accomplished computer

programmer! When he and I first made We have also purchased software called arrangements for me to download the 80 maps Panavue ImageAssembler, which allows the

Chris had scanned, I expected to have to spend four overlapping scans of a map to be stitched a couple weeks writing HTML pages to present together into a single, perfect image. We are in the images on the Web. Instead, Chris had the process of purchasing LizardTech's Mr. Sid written what he called "a little Java program" image compression software, which will allow driven by a text-based catalog which includes us to present the images in an even user- each map's geographical coordinates to friendlier format. generate HTML pages linking to the scans. He had also written another program to generate We have an Epson Color Stylus 2000 printer the image maps that also link to the maps. capable of printing images of 1 3 x 1 9 inches. Although we are unable to allow patron access

66 2000 Federal Depository Library Conference - Proceedings

to this because of current limitations on our was the second server used by the library printing systems, we are able to make department. prints upon request.

• March 1999: Received library funds for We have assembled an archive of the original $7200 to purchase a Dell Power Edge TIFF images on 12 GB tapes. Those images 2300, 450 MHz with two 18 GB mirrored currently fill 9 tapes for a total of 108 GB. We hard drives running Windows NT Server. have created an index to the images on these tapes from the filenames in each tape's • April 1999: Received a UNH Parents directory so that we can retrieve the TIFF Association Grant for $1399 to purchase a images when needed. Retrieving these images Microtek ScanMaker 9600XL large format is a slow and aggravating process that will be scanner. The scanner will scan sheets up alleviated when we are able to add more to 1 2 X 1 7 inches at 600 x 1 200. storage space to our current server.

Project Financing • July 1999: Received library funds for $750 to add two 18 GB hard drives for Windows NT server. • May 1997: Received a UNH Parents Association Grant for $621 5 to purchase a server to serve as a campus wide resource

for students in the social sciences. This

Statistics & Space Requirements

HTML Pages

Quad HTML pages 725 files 4.27 MB Town HTML pages 1898 files 3.48 MB

Total 2623 files 8.75 MB

Images

Massachusetts 1603 JPEGs 401 maps 2.69 GB

Connecticut 735 JPEGs 1 84 maps 1.25 GB Maine 1329 JPEGs 332 maps 2.20 GB New Hampshire 450 JPEGs 113 maps 829 MB New York 128 JPEGs 32 maps 218 MB

Province of Quebec 4 JPEGs 1 map 8 MB Rhode Island 137 JPEGs 34 maps 205 MB Vermont 362 JPEGs 91 maps 703 MB

TIFF Images 4748 TIFFs 1188 maps 108 GB

Total 4748 images 1 188 maps 116GB

67 1

2000 Federal Depository Library Conference - Proceedings

Usage Statistics library's emerging digital initiative.

Server logs show that the site attracts an Future Plans average of 6000 visits (including us) per month. The site is still a work in progress. Users still

email me with corrections in spelling of town

Publicity names. This winter, I need to begin re-coding

the site to repair problems and replace

I sent announcements to the Maps-L and deprecated HTML code with style sheets. Site

GOVDOC-L lists, and Chris posted an navigation will eventually be improved. announcement to a'map newsgroup. The site

was mentioned in The Scout Report for Science 1 . Three additional digital collections are in and Engineering on 27 October 1999. Chris the works: was asked to write an article about the site for the Boston Society Newsletter. site Map The • Town and City Atlas of the State of was announced in the NEMO Newsletter New Hampshire published in 1892 by (Quarterly Newsletter of the East North Map D.H. Hurd. Organized by county, the Organization), Number 33, March and 1999, atlas contains maps of every town and in Granite State Libraries, Volume 35, Number for most towns contains detailed maps March/April 1999. The site was mentioned 2, of the town center. In many cases, in UNH's Campus Journal on 25 February homes with owner's names are shown. 1999. The majority of the publicity for the site, Two of New Hampshire's ten counties however, has been by word of mouth. have been scanned already.

Benefits to the Library • Atlas Accompanying the Report on the Geology of New Hampshire by State • Increased the holdings of our collection by Geologist C.H. Hitchcock, 1878. the number of scans collected from 1 These maps, which accompany a five- other libraries and one bookstore. volume report, are the first statewide • Generated a donation by local map compilation of New Hampshire collector Representative Richard Ahern of geologic history. They would be 72 historic New Hampshire maps. valuable to researchers used in comparison with current, readily • Aids in protecting our fragile paper available images. The volume is collection by allowing general access to digital versions. scanned.

• The project quickly became a high profile, • from the Congressional Serial easy to demonstrate showpiece for library Maps US Set. This set is very fragile. maps fundraising efforts. The are frequently folded and printed on • Allowed the library to make a contribution thin paper, and thus at greater risk than to the growing collections of research the text portions of the set. Our Special material available on the Web. Collections is planning to establish a • Serves as a companion effort to our role as Digital Copy center where we will be an ESIC. able to scan and serve a collection of • Establishes the Government Documents Serial Set maps illustrating New

Department as a major player in the Hampshire.

68 2000 Federal Depository Library Conference - Proceedings

2. We are about to purchase LizardTech's Mr. many significant changes in New England. Sid image compression software for use on We are considering including more recent

these projects. I hope to use this maps in the Web site, especially those from

technology in the same way it is being used New Hampshire, many of which are in our by the Library of Congress' American paper map collection and thus readily Memory Project, to offer these maps in a available for scanning. more user friendly format on the Web.

Eventually I hope to stitch and compress Conclusion the entire topographic map collection. Digitization projects are perhaps technically 3. We have not created formal records for the more challenging than print publishing, but are online collection either through traditional certainly more pliable. We were able to MARC cataloging or alternative forms of quickly gather the images into a coherent metadata such as Dublin Core or Federal collection on the Web, and then allow both the Geographic Data Committee (FGDC). This original concept and the collection to grow and

is an area that is currently being explored. change. The flexibility of Web publication allowed this project to plan itself to some 4. uses topographic maps are constantly extent, and fostered a collaboration of two revised, but we ended our historic map people with different goals and skills to project with maps from the 1950's. Maps produce a valuable research source. published in the last forty years document

m hltp://docs j Adds** Ig] unh eduynhlopos/nhlopos htm UNH DIMOND LIBRARY Documents Department & Data Center

Historic USGS Maps of New England

New Hampshire Quad Index Town Index ImaeeMap Connecticut Ouad Index Town Index ImageMap Maine Ouad Index Town Index ImaeeMap Massachusetts Ouad Index Town Index ImaseMap Rhode Island Ouad Index Town Index ImaeeMap Vermont

About our online Collection Ouad Index Town Index ImageMap Standard S

http://docs.unh.edu/nhtopos/nhtopos.htm

69 2000 Federal Depository Library Conference - Proceedings

NARA Electronic Records Archives Program: Accomplishments to Date

Robert Chadduck National Archives and Records Administration College Parl<, MD

Is Electronic What the Records Archives? • Build solutions that recognize that today's

progress is tomorrow's obsolescence The Electronic Records Archives is a comprehensive, systematic, and dynamic Research Background means of accomplishing the archival work that must be done to provide continuing access to • Technology Used to Instantiate a authentic electronic records over time. Collection Changes Every 3 Years

Why Do We Need an Electronic Records • Data Presentation Technology Changes Archives? Every 4 Years • Archival Storage Technology Changes

• The conduct of business is increasingly Every 5 Years enabled by, and dependent on, digital computer and communications Approach - Context Based Objects technologies • • The records that are being created in this Data has value when it is given a context environment are increasingly electronic - When archiving a digital object, must also archive the context of the object • Many of these records cannot be expressed - Requires metadata for defining the in non-electronic form structure of the object • Digital technology is both necessary and advantageous for discovering and • Use collections to define the context delivering information - When archiving a collection, must also archive the information needed to Technical Challenges in Building ERA reassemble the collection. - Requires metadata to define the • Overcome technological obsolescence in a structure of the collection way that enables the preservation of demonstrably authentic records • Use presentation context to control access • Find ways to take advantage of continuing - Requires metadata to define structure of progress in information technology in order presentation to maintain and improve customer service 2000 Federal Depository Library Conference - Proceedings

Web Accessible Empirical Results Result of Collaboration Among:

Research Scope: • The National Archives and Records Administration & • Investigate innovative, highly scalable • Defense Advanced Research Projects approaches that lead to or enable Agency revolutionary advances in state of the • Office of the Clerk, United States House of science high performance technologies Representatives applied specifically to formal archival object preservation and indeterminate term • ASD(C31)

• Future access support ultimately scalable to • Joint Interoperability and Test Command ultra-high file and physical volume object • United States Census Bureau collections • United States Patent & Trademark Office

• The National Partnership for Advanced Research Execution Strategy: Computing Infrastructure

• Concepts are to be demonstrated by means "Best of Class" Technologies Investigated: of prototypes or testbed implementations in association with empirical collection of • World class high assurance, highly systems performance, level of technical scalable, technology independent effort and cost metrics ultimately scalable distributed architectures to ultra-high file and physical volume object collections • World class digital library information models & research products

• World class archival community preservation models

71 2000 Federal Depository Library Conference - Proceedings

• Actual electronic records - "Live Ammo • Vote Archive Demo 1 997 (VAD)

Test" • Electronic Access Project (EAP) • Deployable today COTS/GOTS/Public • Combat Area Casualties Current File domain technologies (CACCF)

• Patent Data (USPTO) - 2 million patents Data Collections • Image collection (AMICO)

• JITC collection • E-mail postings - 1 million records

• TIGER/Line 1 992 (Bureau of the Census)

• 1 04th Congress ^

Collections Characteristics

Raw Size # Records Archival Time Container Type

E-mail 2.52 GB 1,000,000 1 h 02 m Record / SRB Tiger92 24.47 GB 50,951 Tar: 19h 28 m Record

104th 0.32 GB 1 1 ,437 Tar: Oh 14m File VAD97 0.03 GB 1,288 Tar: Oh 03m File

EAP 0.84 GB 1 1 ,543 Tar: Oh 42m Database Vietnam 0.07 GB 58,181 Tar: Oh 03m Database Patent 150.00 GB 2,000,000 40 h Database AMICO 0.12 GB 51 Tar: Oh 08m SRB JTIC 0.38 GB 680 Tar: Oh 16m Database

COTS/GOTS/Public Domain Technologies Technology Sources Testbed: • Archive Community • Archival storage system > IBM-SP 8-node, - IEEE Mass Storage Systems Technical 32 processor, 180TB tape storage, three Committee

9490 tape robots, 1 .6 TB RAID disk cache - Scalable storage systems

• Data management system > Sun Enterprise • Digital Library Community

4-processor serve - NSF Digital Library Initiative, Phase II • Archival storage system SW> IBM HPSS - Information management mediation - XML • Data handling system > Storage resource broker • Supercomputer Community - Scalable ingestion platforms • ORDMS> Oracle 7.3, IBM DB2 UDB • Grid Forum - Data handling systems for interoperability

• Archivist Community - Management policies and standards

72 2000 Federal Depository Library Conference - Proceedings

Federating Data Collections

Synopsis: • Interoperable services for digital libraries Identified and executed an empirical study • Same storage systems needed to support (costs, performance metrics, level of effort) of - Supercomputer center data candidate architectures, storage systems, SML- - Discipline specific data collections based design strategies potentially capable of - Digital library collections sustaining indeterminate term access to object classes of electronic records that works at both Collection Based Persistent Object an appropriate scale and at an appropriate Preservation: Method stage of technology evolution while maintaining identified relationships among • records, collections of records, and aggregates Create metadata models - of collections the internal components of objects - the sequence of components within Present Research Perspectives objects - the attributes of presentation of

Generality of Persistent Archive preserved objects • Apply models by marking up objects

• Same information model needed to • Express links among records and manage collections as persistent data values - Migration over time • Define the semantics of components Collection creation and update • Preserve the models, the transformed • Persistent archive records and procedures to apply the - in space Federation models • Metacomputing environment

73 2000 Federal Depository Library Conference - Proceedings

Particle Physics • Provide rich, comprehensive and flexible Data Grid object replication metadata management for discovery, - - retrieval & preservation NASA : Information Power Grid distributed data processing - Persistent Object Preservation: NLM: - Digital Embryo Project data Implementation grid for image processing and storage

ERA Research Benefits • Comprehensive - All types of computer applications Validation mechanism for the: - All types of electronic records • architecture - Collections as well as individual common data management records • differentiation between knowledge, - All required archival processes information, and data and the choice of representation standards • Infrastructure Independence - Objects and Collections of Objects Integration vehicle for tying together: - Enable replacement of any component

• Scalable • persistent archives with grid environments - Up to > > 100,000,000 objects - Down for small collections & • grid environments with digital libraries

institutions • digital libraries with persistent archives

• Metacomputing - over the Internet

• Extensible over the Records Lifecycle Collection Based Access (2/3)

ERA & Synergy Beyond • Abstract data set naming and

A uniform architecture is emerging across: administration away from physical storage resource - Data sets defined by attributes • persistent archives (NARA) - Logical collection used to group data • digital libraries (NSF) sets across storage systems - NSF: - DLI2, National SMET Education Enables support for replication of Digital Library data NPACI data grid for neuroscience - Collection owned data brain image federation • Authentication controlled by data handling • grid development (DOE, NASA, NLM) system - DOE: - ASCI Data Visualization • Persistence controlled by data handling Corridor remote data processing system

74 X

2000 Federal Depository Library Conference - Proceedings

ERA: Archival Components Concept Grid Security Infrastructure:

Storage Resource Brokcr/Bxtcns ibic M cta-data C A Talog ^

75 2000 Federal Depository Library Conference - Proceedings

Partnerships ?• - Archival requirements, electronic records typology, preservation model, best practices • ISO draft Model of Open Archival Information System • Intelligent processing - NASA/Consultative Committtee on - Tool sets for archival processes Space Data Systems • DOCT • International research on Permanent - Persistent Object Preservation Authentic Records in Electronic Systems • NPACI (InterPARES) - Core technologies for ERA - 7 international research teams, 10 • Archivist's Workbench national archives - Scale ERA for smaller archives • Intelligent processing of electronic records - Army Research Laboratory, Georgia What Have We Accomplished? Tech Research Institute

• Distributed Object Computation Testbed • Research prototype - Defense Advanced Research Projects - migratable information architecture Agency, U.S. Patent and Trademark - scalable 'archive' Office • Demonstrated application • National Partnership for Advanced - Process from ingest through access Computational Infrastructure - Multiple types of collections: - National Science Foundation Databases, e-mail, GIS, digital • Archivist's Workbench images, office automation files. - NHPRC Grant to San Diego Super • Experiments Computer Center - Application of knowledge-based, natural language processing, and other How Do These Activities Fit Together? technologies to archival processing of records • OAIS Model - High level framework for entities, Additional Information functions, data flows • http://www.nara.gov • InterPARES • http://www.sdsc.edu/NARA

• http://www.ces.btc.gatech.edu/ research.htm

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Data Handling System (1/3) Storage Resource Broker & Meta-data Catalog

Application

File SID DBLobjSID £E

SRB

VDSM HPSS DB2 Oracle Unix 1 I 1 ± 1

mil hip for Advanced Compulational Infrasfr

SRB Containers 0/3) Managing Archive Latency

Create container in a logical storage client resource containing at least one "cacheabie" resource t

Create objects in containers , i_

"Cache" daemon will move filled containers to archive synch and purge API's

cached containers Distributed Storage Resources mil

77 2000 Federal Depository Library Conference - Proceedings

The Open Archival Information System: A Model for Preserving Digital Information

Don Sawyer Lou Reich NASA/NSSDC CSC Greenbelt, MD

Outline irreplaceable - Taxpayer's investment must be prudently managed • What is a reference model? • Long term (indefinite) preservation of this • Why an OAIS reference nnodel? ^ information is difficult • Development of the OAIS reference model - Data + metadata (i.e., information) must • Highlights of the model be migrated across new media, • Results to date operating systems, and management • Recommendations systems , . - Field representations and formats may need to be revised to keep pace with What Is a Reference Model? evolving technologies and supported standards • A framework - What constitutes adequate metadata is - for understanding significant not widely understood or standardized relationships among the entities of an - Information is becoming ever more environment, and widely distributed - for the development of consistent - Information must be readily standards or specifications supporting transportable from archive to archive that environment

• A reference model can also be called an More on 'Why an OAIS Reference Model' abstraction of the key concepts, and their relationships, of an environment • No consensus on what 'archiving' means, • A reference model or what services might be available from an - is based on a small number of unifying archive concepts and - Preserving the information is not the - may be used as a basis for education same as preserving the data bits and explaining standards to a non- - Will the customer understand the specialist information in 10, 50 or 100 years? - How can we know when effective Why an OAIS Reference Model? archiving is being achieved? - Lack of consensus impedes • Agencies have a significant stewardship establishment of standards and responsibility for the information obtained commercial support services from their observational programs - Observational data are often

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- • ISO TC20 requested that an archive data Develop material and attend meetings standard be developed - Would be wasted effort without an Getting Started agreed framework among users and archives • First open US workshop held October - First need an archive reference model 1995 - Advertised widely Response to ISO - Variety of government, academic, and industry participation, including

• No framework widely recognized for National Archives developing specific digital archive - Received presentations on archive standards efforts underway - Laid out initial reference model • Establish an Archive Work-Package within objectives, proposed way to work CCSDS Panel 2 (Information Interchange) - Provided initial concept paper on what • Begin by developing a 'Reference Model' the reference model might look like to establish common terms and concepts - Confirmed that a reference model • Ensure broad participation, including would be useful traditional archives • Active US working group was formed - (Not restricted to space communities; - About 1 5-20 persons from a variety of all participation is welcome!) agencies/organizations • Focus on data in electronic forms, but recognize that other forms exist in most US Workgroup Takes Lead archives

• Follow up with additional archive • US workgroup activities are fully open standards efforts as appropriate - Held 2-day working meetings approximately quarterly US Organizational Approach - New participants always welcome - Plans, minutes, drafts available from • Organize US contribution under a Web

framework with NASA lead • Broad international workshops also held - Establish liaison with Federal - Britain and France Geographic Data Committee (FGDC) • Issue resolution at CCSDS international and NARA workshops - Agency archives and users must be

represented in this process Technical Approach - US contributions to be submitted to CCSDS Panel 2 • Investigated other Reference Models • Will be an "Open" process - ISO "Seven Layer"Communications - Important to stimulate dialogue with Reference Model broad archive/user communities - ISO Reference Model for Open - Results of US and International Distributed Processing workshops put on Web - ISO TC21 1 Reference Model for - Support e-mail comments/critiques Geomantics • Expect there will be a core group willing to • Define what is meant by 'archiving of devote 10-20% of time observational data'

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- • Break 'archiving' into a few functional Data are the representation forms of

areas (e.g., for ingest, storage, information dissemination, and searching functions) • Archival Information System - • Define a set of interfaces between the Hardware, software, and people who functional areas are responsible for the acquisition, preservation and dissemination of the • Define a set of data classes for use in information archiving - Additional OAIS responsibilities are • Choose formal specification techniques identified later and are more fully - Data flow diagrams for functional defined in the Reference Model models and interfaces document - Object Modeling Technique (OMT) for data classes Document Organization

Resulting Model • Introduction - Purpose and Scope, Applicability, • Model targeted to several categories of Rationale, Road Map for Future Work, reader Document Structure, and Definitions of - Archive designers Terms - Archive users • OAIS Concepts - Archive managers, to clarify digital - High level view of OAIS functionality preservation issues and assist in and information models securing appropriate resources - OAIS external environment - Standards developers - Minimum responsibilities to become an • Adopted terminology that crosses various "OAIS" disciplines • Detailed Models - Traditional archivists - Functional model descriptions and - Scientific data centers information model perspectives - Digital libraries • Migration perspectives • Getting favorable comments wherever - Media migration, compression, and exposed format conversions

• Reference Model for an Open Archival Archive Interoperability Information System - Criteria to distinguish types of Open Archival Information System (OAIS) cooperation among archives • Annexes • Open - Scenarios of existing archives, - Reference Model standard(s) are compatibility with other standards developed using a public process and are freely available Purpose, Scope, and Applicability

• Information • - Any type of knowledge that can be Framework for understanding and applying exchanged concepts needed for long-term digital information preservation - Independent of the forms (i.e., physical - or digital) used to represent the Long-term is long enough to be information concerned about changing technologies

80 2000 Federal Depository Library Conference - Proceedings

- Starting point for model addressing Information Package Definition non-digital information

• Provides set of minimal responsibilities to • An Information Package is a conceptual distinguish an OAIS from other uses of container of two types of information 'archive' called Content Information and Preservation Description Information (PDI) • Framework for comparing architectures and operations of existing and future archives OAIS Responsibilities • Basis for development of additional related standards • Negotiates and accepts Information • Addresses a full range of archival functions Packages from information producers • Applicable to all long-term archives and • Obtains sufficient control to ensure long- those organizations and individuals dealing term preservation with information that may need long-term • preservation Determines which communities (designated) need to be able to understand • Does NOT specify any implementation the preserved information

• Ensures the information to be preserved is Model View of an OAlS's Environment independently understandable to the Designated Communities • Producer is the role played by those • Follows documented policies and persons, or client systems, who provide the procedures which ensure the information is information to be preserved preserved against all reasonable • Management is the role played by those contingencies who set overall OAIS policy as one • Makes the presen/ed information available component in a broader policy domain to the Designated Communities in forms • Consumer is the role played by those understandable to those communities persons, or client systems, who interact with OAIS services to find and acquire Reference Model Summary preserved information of interest

• Reference model is to be applicable to all OAIS Information Definition digital archives, and their Producers and Consumers • Information is defined as any type of • Identifies a minimum set of responsibilities knowledge that can be exchanged, and this for an archive to claim it is an OAIS Information is always expressed (i.e., represented) by some type of data • Establishes common terms and concepts for comparing implementations, but does not • In general, it can be said that "Data specify an implementation interpreted using its Representation Information yields Information" • Provides detailed models of both archival functions and archival information • In order for this Information Object to be • migration successfully preserved, it is critical for an Discusses OAIS information and archive to clearly identify and understand interoperability among OAlSs

the Data Object and its associated Representation Information

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Reference Model Status • Archival Workshop on Ingest, Identification, and Certification (AWIICS) • CCSDS Reference Model Red Book October 1999 released August 1999 - http://ssdoo.gsfc.nasa.gov/nost/isoas/ - http://ssdoo.gsfc.nasa.gov/nost/isoas/ref awiics/ws.html _model.htnnl • Example presentations at various • ISO Draft International Standard (DIS) Conferences

released June 2000 - Society of American Archivists 1 997 - Same content as CCSDS Red Book annual meeting - (Gov't archivists) • Comments are actively solicited NAGARA 1998 - Participate In various ways: Annual Meeting - NSF Workshop on Data Archival and • ISO TC20/SC 1 3 review in your country Information Preservation, March 1999 - ICSTI May meeting, presented by Gail CCSDS review by your space agency Hodge

• Send comments to Partnership with Traditional Archives and [email protected] Digital Libraries - All comments will be considered and non-editorial comments will get a response • NARA and NASA were primary contributors to the OAIS RM and sponsors • Some comments received suggest we may of DADS and AWIICS want to add a process model addressing preservation • Long article by Brian Lavoie in Online Computer Library Center (OCLC) Results to Date summarizing the OAIS Reference Model • CEDARS: A multi-site UK project to create

• Conferences to publicize/enhance the exemplars in Digital Archiving is using Reference Model OAIS representation data as the basis for research into long term preservation • Workshop Presentations to discuss Long Term Preservation and additional standards • NEDLIB (Networked European Deposit Library) effort used OAIS RM as a basis for • Partnership with Traditional Archives and the design and architecture of Deposit Digital Libraries System for Electronic Publications (DSEP) - Research Efforts - Use as Architecture Enhanced Communications among Varied • Enhanced Communications among varied Communities Communities

• NARA contracted some work on long term Conferences and Workshops preservation of collections to the San Diego Super Computer Center. Both parties • Digital Archive Directions (DADs) claimed use of the OAIS RM saved about workshop June 1998 two weeks of effort in the specification of - http://ssdoo.gsfc.nasa.gov/nost/isoas/ the task dads/ • Similar experiences between: • Tutorial session at GSFC/IEEE Mass Storage - NCSA HDP format developers and Conference March 1999 DNA researchers

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- Life Sciences Archive developer and micro-gravity researchers - French space agency (CNES) and National Library of France representatives

Recommendations

• Look to the OAIS reference model to aid in managing and preserving digital resources

http://www.ccsds.org/documents/pdf/ CCSDS-650.0-R-l.pdf

• Critique the OAIS reference model by

following instructions at:

http://www.ccsds.org/RP9905/

83 2000 Federal Depository Library Conference - Proceedings

Finding Government Economic Statistics

Deborah Klein Bureau of Labor Statistics Washington, DC

Overview • Intercensal surveys - CPS • U.S. statistical system http://www.bls.gov/cpshome.htm - • Demographic data SIPP http://www.sipp.census.gov/sipp/ • Industry statistics pubsmain.htm • Economic indicators - CE • Prices and Inflation http://stats.bls.gov/csxovr.htm

• Measures of compensation Industry Statistics • Forecasts and projections

• International comparisons « Economic Census • Finding economic data http://www.census.gov/epcd/ec97/us/ USOOO.HTM Why do you need them? • NAICS vs. SIC http://www.census.gov/epcd/ec97brdg/ • Accurate http://www.census.gov/epcd/naics/ • Timely NDEF51.HTMN51

• Authoritative Economic Indicators

U.S. Statistical System • National Accounts/GDP http://wwwl • Decentralized .whitehouse.gov/fsbr/ output/html • Key agencies for economic statistics http://www.bea.doc.gov/bea/an/ • Specialized agencies 0398niw/maintext.htm

h tt p ://stats .bis. gov/o reoth e r . h tm • Employment, hours, earnings http://1 46.1 42.4. 24/cgi-bin/surveymost?ee Demographic Data • FED Beige Book http://www.bog.frb.fed.us/FOMC/ • Population (and housing) Census BeigeBook/2000/ http://www.census.gov/dmd/ • www/pdf/d 61a.pdf Productivity http://stats.bls.gov/lprhome.htm • Every decade since 1 790

• Necessary for detailed geographic data

84^ 2000 Federal Depository Library Conference - Proceedings

• Other indicators • BLS: projections of occupations and

http://www1 .whitehouse.gov/fsbr/ demand for skills production.html http://stats.bls.gov/asp/oep/noeted/ http://www.bog.frb.fed.us/releases/Gl 7/ empoptd.asp Current/ http://stats.bls.gov/ocohome.htm

Prices and Inflation International Comparisons

• CPI • BLS

h ttp ://stats . b I s . gov/c p i fact8 . h tm http://stats.bls.gov/flsdata.htm

• Other inflation measures h ttp ://stats . b I s . gov/o reoth e r . h tm - PPI • IMF http://stats.bls.gov/ppihome.htm http://dsbb.imf.org/country.htm - PCE http://www.bea. doc. gov^ea/glance/ Finding economic data htm - IPP • Statistical Abstract http://stats.bls.gov/news.release/ http://www. census. gov/stata b/www/ ximpim.toc.htm • FedStats - EC! http://www.fedstats.gov/ http://stats.bls.gov/wh/ectbrief.htm • Economic Report of the President http://w3.access.gpo.gov/eop/ Measures of Compensation • Economic Briefing Room http://www1 .whitehouse.gov/fsbr/esbr.html • Wages and Benefits http://stats.bls.gov/news.release/ebs3. tOl.htm http://stats.bls.gov/comhome.htm

• Occupational and area differences http://stats.bls.gov/oes/national/ oes_prof.htm http://stats.bls.gov/oes/national/ oes31502.htm http://stats.bls.gov/soc/soc_home.htm

Forecasts and Projections (including private sector sources)

• Conference Board: leading economic indicators http://www.conference-board.org/

products/frames. cfm?main = lei 1 .cfm

• NBER: business cycles http://www.nber.org/cycles.html

85 2000 Federal Depository Library Conference - Proceedings

Technology Opportunities Program - TOP

Sahon Palmer National Telecommunications and information Administration Washington, DC

Technology Opportunities Program - TOP Do Not Fund Formerly Known as TIIAP

• For-Profit Organizations Program Cycle • Individuals • One-Way Networks • Announced: January • Single Organization Projects • Deadline: March • Equipment Replacement/Upgrades • Notification: September

• Project Start Date: October 1 Technologies

Project Length • Internet

12-36 Months • Wireless • Java Awards • Geographical Information Systems (CIS) • Video • $600,000 Maximum Varies (< >) • Cable TV • $200/300,000 Average • Web TV • $200,000 (Below) Occasionally • Broadband Fund • Audio

Matching Funds • Hardware

• Contractual • 50/50 Match • Training • Certification of Matching Funds • Personnel • Cash • Software • In-Kind • Cable

• Wiring Library Funding • Bandwidth • Access • Distance Education

• Digitization

• Virtual Libraries

86 2000 Federal Depository Library Conference - Proceedings

Information Networks Resource Delivery

Literacy Service Delivery

The Technology Opportunities Program Web Site http://www.ntia.doc.gov/otiahome/top/index.html

08 Edit View £o Communicalof Help What's Rebled -i^^''_Bookmaiks Jj, Locatiorc |hKp7/www, niia. doc. gov/otiahome/lop/index.

Technology Opportunities ^n^ Program

i (or Pi'Ople 2l)0(>

who we are 7 Of Awafd to BLickuburg

Library Grants Search Criteria New Yorl< Public Library http://www.nypl.org/branch/oss/

• Application Area All Application Areas • Literacy • State All States • English as a Second Language • Year All Years • Neighborhood Libraries • Keywords Library • Teacher Training • Records Found 91

Southeastern Library Network - SOLI NET Denver Public Library http://www.solinet.net/ http://www.denver.lib.co.us/

• Regional • Digital Images • Standardization • Access (Public/Rural) • Consensus Building • Information Network • Marketing • Existing Infrastructure

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Lessons Learned

• Training (Staff/End Users)

• Staff Time

• Partnerships • Connmunity Involvement

88 2000 Federal Depository Library Conference - Proceedings

Applying for Library Grants

Michele Farrell

Institute of Museum sc Library Services Washington, DC

Congress established IMLS through the Eligibility Museum and Library Services Act of 1996

• Public, academic, research, school and An independent grant-making agency, IMLS special libraries fosters leadership, innovation & lifetime supporting libraries learning by museums & National Leadership Grants

LSTA priorities • Generally, up to 2 year projects

• Awards range from $1 5,000 to $500,000 • Provide electronic linkages among and between libraries • Cost sharing required

• Link libraries electronically with • $1 1 million available educational, social, or information services National Leadership Grants for Libraries

• Assist libraries in accessing information Who can apply: through electronic networks • Libraries, library agencies, consortia, • Establish consortia to share resources associations, archives and institutions of • Acquire computers and higher education telecommunications technologies

• Promote library services to the Education & Training underserved and persons having difficulty using the library • Attracting individuals from diverse backgrounds to librarianship & Library Grants to the States information science

• Increasing the availability of librarians • a population-based formula with advanced skills • cost sharing required • Training librarians to enhance people's • awarded annually by IMLS ability to use information effectively

State Libraries distribute funds tlirougli: Louisiana State University Baton i^ouge, LA

• Two-year project • services and initiatives and/or Statewide • $91,291 • Sub-grant competitions • Develop a national model for teaching

librarians in small libraries, how to

89 2000 Federal Depository Library Conference - Proceedings

accommodate new technologies in their National Leadership Grants for Library & ^ building renovation project plans. Museum Collaborations

Preservation or Digitization Demonstrate leadership in the education of lifelong learners with emphasis on:

• Address ^he challenges of preserving and • using technology archiving digital media • enhancing education • Develop standards, techniques, and • serving the community models for digital image management

• Preserve and enhance access to unique Museum & Library Collaboration library resources- University of Kansas, Lawrence, KS

University of Georgia, Athens, GA • Two-year project • One-year project • $224,076 • $178,628 • Partnership with the Kansas State • 1,000 documents and visual images Historical Society. Digitize primary relating to Native Americans of the resources from the Civil War era and Southeast will be digitized and made develop curriculum units. available through a Web site Your NLG proposal must... Research & Demonstration

• Creatively address issues of national St. Louis Public Library, St. Louis, MO concern • $208,550 • Provide a mode/ for other organizations • Partnering with Baltimore, Birmingham, to adopt

Phoenix, and Seattle, to refine a case- • Be designed using efficient and effective study methodology to communicate the methods to address a problem economic benefits of large public libraries • Provide evidence that the activities can be services and to estimate the direct successfully completed monetary return on annual taxpayer investment. • Explain how the project's benefits will continue beyond the grant period

Eastern Iowa Community College District, Davenport, Iowa Don't forget evaluation

• Two-year project • Use an assessment method that will • $249,951 describe clear and measurable project • - Develop ATEEL Advanced Technology outcomes, findings or products Environmental Education Library and a • Outcome-based evaluation is encouraged, taxonomy of environmental technology whenever appropriate descriptive metadata. • Dissemination - Make the results, products or benefits understandable to a broad audience

- It's required so include it in the budget

90 2000 Federal Depository Library Conference - Proceedings

Some Tips: Projects Using Technology

• Create a wish list • Technical Knowledge • Keep your resume up-to-date - Exhibits knowledge of best practices • Get a partner/co-author - Employs the most promising, innovative or appropriate • Think outside the box technologies • Start thinking, planning, writing now • Information Access - Communicates the increased Once you've started... availability of electronic access - Maintains electronic access after • Read and follow the guidelines Federal funding ends • Begin with an end in mind • Double check your math The Project Objective Statement • Ask someone not familiar with the proposal to read the application and • What is the project? describe the project to you • Who is the targeted population?

• Why is this project important? Give yourself enough time to:

• How long will the project take? • obtain required signatures

Your NLG proposal must... • gather supporting documents, indirect cost agreement, resumes, and other • Explain how the money, personnel, attachments. facilities, equipment, and supplies will be managed Application Deadlines

• Show efficient use of funds February 1 • Cover all resources needed for the project • Education and Training • List only items related to project activities • Research and Demonstration • Show the applicant's commitment to the • Preservation and Digitization project through cost sharing

April 1 NLG Grants Applications • Library and Museum Collaboration

• Face Sheet Applications must be postmarked no later • Abstract than the application deadline. • Narrative Retain proof that you mailed the application deadline. • Schedule of Completion before the

• Project Budget

• Organizational Profile

• Assurance/Certification

• Attachments (resumes, etc.)

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Award Announcement Dates

July 15 • Education and Training

September 15 ® Research and Demonstration

• Preservation and Digitization

• Library and Museum Collaboration

Please visit our Web site:

http://www.imls.gov

92 2000 Federal Depository Library Conference - Proceedings

Delivering Census 2000 Information to Users

]ohn Kavaliunas U.S. Census Bureau Washington, DC

l-|g|x|

Fie £« View fio ComratniMlOf Hdp ;^'Bookn«kt ^ Netsie: |http7yM

US. Census Bureau

Umled States Department ofCommeice

SubjertsAlo Z Census 'Advertising • Ooeratiori? • ABCDEFCHI Partnerships • News • Mote JKLMNOPQ 2000 RSTUVWXY2 People Estimates • Projections U.S. 275,747.973 International • Income • Povert-/ World 6,096,979,448 Genealogy • Housing • More 09:09 EOT Sep 18.2000 Searth

Business Economic Census • Government Access Tools MA.ICS Foreign Trade • More

catalog Geography TIGER Gazelieer • More PublkationsOW)

News Releases • Webcasts • Minonlv Jobs^Census Links Contacts • More About the Bureau Special Conversations tvith Amenca •

ReUted Sites Topics American Communilv Suivev •

Statistical Abstract • FedStats

Census 2000 Data Products Media

Our Goal: To deliver timely information in • Internet appropriate formats to a variety of customer • CD-ROM /DVD groups. • Paper

Major Product Lines Internet

• Products: Summary Files, Profiles, Quick • FactFinder Tables, Geographic Comparison Tables, Data released first on American printed reports, maps, microdata • Community profiles available under

• Media: Internet, CD-ROMs, DVDs, QuickFacts publications • Printed reports available in Portable

• Formats: ASCII, PDF, custom, other Document Format (PDF) • Maps available in Portable Document Format (PDF)

93 2000 Federal Depository Library Conference - Proceedings

Download (FTP) option

i-|g|x|

Eie El* )L'f>» £o £ommunicaloi Help ' ^1 " Bookmaiks Localion |hllp //f3ctlindei gov/i3va_ptod/dads, ui, homePage HomePage "3 ®'^h*'«''»'al8

Back 'iA-- Reload Home : r Secuirty Slop

U.S. Census Bureau American FactFindef

1 Pago : Feedsack

Whafs New Fads about My Community Maps

j Find a profile of selected social, Make a map. About FactFlnder housing characteristics for states, cities, Reference Maps - show the boundaries an About Help Me > counties, congressional districts, and more. features for a geographic area CornfnuhilY Profiles Quick Thematic Maps - reveal the Conlidentiallty | geographic patterns in statistical data

Frequently Asked Population and Housing Facts ^ | Locate data from U S Census and American Industry and Business Facts Community Sun/ey about households, education, Find Economic Census data.

income, homeownership, and more. Industry Quick Reports - industry statistic

Geographic Summary Tables - tables that for the United States by state

compare information for states, counties, and Geography Quick Reports - all industries

places for a geographic area

Quick Tables predefined tables that provide Build a Query - identify a data set and

frequently requested information for a single select data items for geographic areas geographic area

Detailed Tables tables containing data for the Search FactFinder year, survey, and geographic areas you select Enter your search criteria (subject,

coverage date, file type, etc ) to find Census Bureau Products Census Bureau data. Find Census Bureau products related to the data

in Amencan FactFinder: printed publications.

four source iorp a

<^ • Tables \

Wfiafs in FactF:! the United Stales for i Confidentialiiy

Census 2000 Release Sc

1997 Economic Census

KicfcV The Economic Census profiles The the U S Economy everySyears. Suruev (ACS) is 9 survey from the national to the local level conducted by the U.S. Census lr.dustfv Q'jici< R6&ort Bureau that provides profiles of GeoaiaphyCiuid. Repoil

Poligie? S?^i9h I Prq.dM';! Catalog I Data Access Tools I FQIA I Piiv^cy I Contjct Mi I Homs

ibocumenl; Done s^. m ,, s^,.

94 2000 Federal Depository Library Conference - Proceedings

CD-ROM/DVD Sample Data Summary Files

File 3 • Redistricting Summary File and 4 series of Summary

detailed tables similar to 1 990 STFs • Counts and cross tabulations

• Profiles, Quick Tables, Geographic Comparison Tables, and printed reports Summary File 4 (PDF) • Tables reiterated by race, Hispanic/Latino, Alaska Native • Maps (PDF) and American Indian and Tribes, and ancestry • Access software

• Formats Demographic Profiles 100-Percent data profile Paper Sample data profiles Census 2000 Data Products • 3 Series of printed reports Quick Tables - Summary Population and Housing Geographic Comparison Tables Characteristics - Sumary Social, Economic and Housing Maps and Related Products Characteristics - Population and Housing Unit Totals • Census 2000 TIGER/Line Files • Maps • Census Block Maps (County and - Census Block Maps Governmental Units) - Census Tract Outline Maps • Census Tract Outline Maps - Reference Maps • Boundary Files • Print on demand

Census 2000 TIGER/Line Files Redistricting Summary File

• January/February 2001 release without • Total population and 18-and-over ZCTAs or final address ranges population by 63 race categories and • March release with complete geography Hispanic/Latino

• Lowest level of geography: block Census Block Maps

• Release date: March 2001 • Paper Qanuary/February 2001) (May 2001) 100-Percent Summary Files • HPGL (March 2001) (June 2001)

• PDF (April/May 2001) (July 2001) Summary File 1

• Counts and cross tabulations Census Tract Outline Maps

Summary File 2 • Paper, Internet, DVD • Tables reiterated by race, Hispanic/Latino, • PDF and HPGL and American Indian and Alaska Native Tribes • Various releases: January through May 2001

95 2000 Federal Depository Library Conference - Proceedings

Boundary Files

• Suitable for desktop mapping

• Internet • Summer 2001

Public Use Microdata Files

• Unaggregated records of responses to

Census 2000 with all identifying information removed

• Two Files

- 1 -Percent National Characteristics File - 5-Percent State Files

• 1 00,000 population threshold for geography • 10,000 population threshold for characteristics

Timeline for Census 2000 Data

• December 3 1 , 2000: Official apportionment counts

• April 1, 2001 : Data for 63 race groups and Hispanic/Latino by block

• Summer 2001 : 1 00-percent counts and characteristics

• Summer 2002: Sample data products

For more information: http://www.census.gov

96 2000 Federal Depository Library Conference - Proceedings

STAT* USA®

Robert Wendling U.S. Department of Commerce Washington, DC

The STAT* USA Mission The Export Connection® The National Trade Data Bank®

• To produce and distribute business, economic, and trade information products • OmnibusTrade Actof 1988

that American businesses and the public • Ten year anniversary need to make intelligent and informed • Down to a single disc with new software decisions. • FDLP dropping in FY2001 since entire STAT-USA Summary content is on STAT-USA/lnternet

STAT-USA®/! nternet™ • Congress and the Administration removed http://www.stat-usa.gov STAT-USA from the Federal budget in September 1994 • NPR recommendation: "Build a Business • STAT-USA operates under a Revolving and Economic Information Node for the Fund Information Superhighway." • STAT-USA products and services are priced • First online October 1994 to 'break even' • NTDB and EBB content merged on Products and Services http://www.stat-usa.gov • Thousands of single users

• National Trade Data Bank CD-ROM • Over 500 site licenses (NTDB)® • FDLP now allows two-workstation access • STAT-USA/lnternet • USA Trade® CD-ROM • USA Trade ©Online • Other CD-ROM Products - Energy Information Disc (Department of Energy)

- Statistical Abstract (Census Bureau)

• Internal Web Design and Lotus Notes consulting

97 2000 Federal Depository Library Conference - Proceedings

USA Trade CD-ROM®

Fie E* View fiiir TIME SERIES

B-ln|x|

item: Value (S) |DIST: 00 Total. All Districts CTRY: 0000 World Total TIME SERIES Jan-Feb 1998 Jan-Feb 1997

Vegetable Plaiting Materlola I Products Nesol 7,400,021 5,338,130 Animal or Vegetable Fats. Oils Etc & Waxes F1 7.528.081 310,017,147 Edible Preparations of Meat Fish. Crustaceans Etc 134.729.073 133.625.250 Sugars and Sugar Confectionary 87.058.119 92.121.974 Cocoa and Cocoa Preparations 72.855.836 78.086.646 Prep Cereal. Rour. Starch or Mlllc Bakers Wares 195.068.359 186.590.128

Prgp Vegetables, Fryit. N jipyQ gM fr gtUwIe s Sale Sulfur Earth 8 Stone: Lime & Cement Plaster 237,744.257 250.601.565 Ores. Slag and Ash 154.068.829 150,540,047 1.877,639.938 2,147,713,445 Miner;)) Fuel. Oil Etc; Bitumin Subst; Mineral w^x 867,145,968 811,157,359 Inprq Chem; Prec 8 Rare -Earth Met S Padioact Com | Organic Chemicals 2,988,560,294 2,874,222.149 Pharmaceutical Products 1,129,531,550 976.014.292 381,540,939 533.772,034

[|TIME SERIES: 2/2 items shown lActive Cell; Jan-Feb 1998

USA Trade CD-ROM® • Combines valuable data with a dynamic software engine that allows the user to

• First published March 1998 maneuver data with ease

• Contains U.S. Merchandise Trade • Available on the day of release

• FDLP dropped in FY2001 . Content is on Census U.S. Merchandise Trade CD-ROM

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2000 Federal Depository Library Conference - Proceedings

http://www.usatradeonline.gov

Oata Bank

e x p orts - FebiMa^^^^

Sive Definition^ I'.

'^"''^ Feb 2000 Jjn 2000

U»ii!*iJ S-drig.Jorr,

Wo till Tot J

I.! Totjl

rotjl

.Vr.jtntiru

USA Trade® Online Combines valuable data with a Internet- based software engine

• Available online March 2000 Data available on the day of release • Contains U.S. Merchandise Trade Royalty issues made FDLP access difficult

in FY2001

demand. Online.

Show me the trade datal

New Directions • Redesigning STAT-USA/lnternet to ensure compliance with Section 508 of the • Completing new academic-oriented Rehabilitation Act

companion document to STAT- • Developing Spanish language Web site USA/lnternet

• Negotiating for OECD data Issues

• Negotiating for U.S. Industrial Outlook • Fugitive documents (A Basic Guide to Exporting, U.S. Industrial Outlook, etc.)

99 2000 Federal Depository Library Conference - Proceedings

• Health of information agencies (NTIS, STAT-USA)

• Encroachment on information industry

Contact STAT* USA!

Phone: (800) STAT-USA

E-mail: [email protected]

100 2000 Federal Depository Library Conference - Proceedings

Balancing FDLP Access with Library Missions and Community Mandates

Cynthia Etkin U.S. Government Printing Office Washington, DC

Abstract The Government Printing Offices recognizes

that a library's environment is constantly The importance of the free flow of information changing. Circumstances may no longer be as in a democratic society was recognized very they were when the library first became a early in our country's history. The Founding depository library. Potential conflicts to the

Fathers thought it essential that the citizenry be library providing unrestricted access may arise informed about its Government and its from internal and/or external forces. These workings so as to allow effective participation forces can be offset and access does not have in the democratic process. This belief provides to be problematic. the foundation of the Federal Depository

Library Program (FDLP), which can trace its First, the depository coordinator should roots back to 1813. communicate regularly with the library's administration. Administrators need to be Laws, regulations and guidelines governing aware of changes at GPO and with the depository libraries and the geographic Program and how these changes affect local distribution of the libraries themselves have operations. access to Government information at the core. Throughout the Federal depository designation The depository coordinator should ensure that process the library's director must indicate a clear written policies be in place and revised as willingness to provide unrestricted public necessary. This not only protects the library access to the depository collection and should an incident arise; it also informs patrons services. By signing the final papers and of the parameters in which they can use the entering the FDLP the library is legally library and its collections. The depository obligated to provide such access. Access is should not operate in a vacuum and the paramount, and if a library is found to restrict depository coordinator should be aware of the access it will be placed on probation library's culture and participate in the automatically. development or revision of strategic plans, vision documents, library policies, and mission What must be accessible? There must be statements. unimpeded access to the library building and the library must be in compliance with the The depository collection and services should Americans with Disabilities Act (ADA). be promoted. Let users know what you can Collections and services must be accessible. provide them rather than continually telling All patrons, regardless of age, must be able to them what you cannot. view resources in the tangible collections, electronic information, and have the Finally, the library's signage should be viewed bibliographic access to find these materials. as a promotion tool. Look at signs with fresh

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2000 Federal Depository Library Conference - Proceedings

eyes and remove those with chilling effects. Outwardly Visible Symbol Also eliminate instances where the absence of signs, unbeknownst to the patron, restricts THIS LIBRARY IS A CONGRESSIONALLY DESIGNATED DEPOSITORY FOR U. S. GOVERNMENT DOCUMENTS. access. PUBLIC ACCESS TO THE GOVERNMENT DOCUMENTS COLLECTION IS GUARANTEED BY PUBLIC LAW. A balance between the access required of Federal depository libraries and conflicts with library missions and local mandates can be achieved, and the public will have access to the Government's information as our Founding Fathers envisioned.

Title 44 Mandate

§191 1 states, "Depository libraries shall make Government publications available for the free use of the general public ..."

Instructions to Depository Libraries Access to . .

"Providing free access by the general public to • The library building the resources of the documents collection, - Unimpeded access including electronic resources, is a - ADA compliance fundamental obligation of all depository • The depository collections and services libraries ..." - Tangible collections - Electronic information Designation Agreement - Bibliographic Access

The depository designation process stresses the Potential Conflicts importance of public access through:

• Letters of recommendation • Internal factors

• • Letters of support ' ' - Influences within the library in which • Depository checklist of minimum the library administration or personnel requirements have the ability to change

• Designation acceptance letter • External factors - Influences beyond the library to which the library administration or personnel must respond but do not have the authority to change

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Internal Factors University's mission of teaching, research, and service by:

• Library mission

• Library policies • Ensuring quality service to all patrons

• Security • Teaching information skills that lead to academic success and life-long learning • Equipment • Building collections of distinction that

Library Mission support academic programs • Providing leading technologies that From a public library: enhance access to information resources

We welcome and support all people in How to Balance their enjoyment of reading and pursuit of lifelong learning. Mission statement from a law library: Working together, we strive to provide

equal access to information, ideas and The [...] School of Law Library serves knowledge through books, programs and primarily the curriculum and research

other resources. needs of the faculty, staff, and students of We believe in the freedom to read, to the School of Law. Beyond those, the staff learn, to discover. endeavors to serve the needs of the University community, the legal and library Library Mission professions, and the general public.

From an academic library at a private How to Balance institution: Mission statement for a depository:

The mission of the University Libraries is to

provide University of [...] students, The [...] government documents area serves

faculty, and staff with information a two-fold purpose. First, to support

resources and services that enable them curricular and research needs of the [...] to succeed in their academic pursuits. campus community; and second, to provide access to Government information How to Balance to persons living in the 7th district of

[state]. However, any library patron can

access the collection. [...] has been a • Provide input if mission statement is revised Federal depository library since 1957.

• Devise a separate statement for the Library Policies depository

May . . . How to Balance ® not mention depository collections or services From an academic library at a state institution: • make inconsistent demands on users individuals to seek The Library enables • create a "chilling effect" information and use it effectively to enrich their lives. The Library advances the

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2000 Federal Depository Library Conference - Proceedings

Library Access Policies How to Balance

[...] faculty, staff, and students need to show or Here are descriptions of select policies for the swipe their [...]Card to enter many of the [...] Libraries:

Libraries. It is also important to carry your

[...]Card because you will need to show it • Circulation and Fines Policy - Description borrow books, use reserve materials, when you of loan periods, sanctions & service use the Library's computer labs, etc. charges, recalls, reserves, holds, and replacement charges. Please note: Access policies vary by library • Collection Development Policies - and may change during reading and exam Description of goals, collection types, periods. Restrictions on access to a particular criteria and standards for selection. See library may be necessary because of seating also the Materials Suggestion Form. limitations, reduced staffing levels or for reasons of security and safety. • Conduct Policy - Description of non- permissible activities in the libraries.

Visitor Access to U.S. Government Documents • Disabled Student Services Policy - in the [...] Library Center Description of services provided by the Libraries and registration of disability with Weekdays/Evenings: Access is unrestricted Disabled Student Services Department. until 10 pm. Visitors are invited to use the • Eagle Card Policy Library's collection of depository documents • Food/Beverage/Tobacco Policy and are asked to sign a log book and show a Description of acceptable drink receptacles photo ID. and restriction of food and tobacco consumption. Weekends/Holidays: We ask visitors who need to use U.S. depository Government • Group Study Rooms and Meeting Rooms documents on weekends or holidays to consult Policy with [...] reference staff in advance, if possible, • Policy on Children in the Libraries - so that we may determine if the materials Defines age range requiring adult needed are easily available and that staff are on supervision. hand to help. Please call [...] Reference at • Policy on Use of the Instruction Room [phone number] or e-mail us at [e-mail • address]. Policy Statement Regarding Controversial Library Materials

How to Balance • Public Service Policy for Government Information in Electronic Formats and Information • Should embrace all library Access collections/services Security • Exclusions should be noted and explained

• Provide input when policies are Libraries are responsible for maintaining the

created/revised security of library patrons and staff, materials • Devise a separate policy for the depository and equipment. Restrictive policies are often a result of aiming for a safe environment. • Make all library policies available in one place

104 2000 Federal Depository Library Conference - Proceedings

How to Balance External Factors

• Educate staff about access obligation • Institutional policies

• Have a log book for patrons to sign • Federal, state, and local codes

• Have policies in place Institutional - Policies required by FDLP Policies - User Behavior May ... - Acceptable Use • require restrictive or "chilling" signage

How to Balance • block computer use

• require IDs Who may use the library? • require fees

When the law school is in session, the law Institutional Policies library is open to the public from 8 AM to 5 PM weekdays and on Saturdays. During these Law Library Access hours, anyone may use the library for legal

research. After 5 PM, and all day on Sunday, [...] University Law School restricts building only [...] students, faculty, alumni, and patrons using Federal depository documents may use access during evenings and weekends to law faculty, law students, law staff and authorized the law library. IDs are checked at the library library patrons. The building is OPEN on entrance in the evening and on the first floor of Monday through Friday from 6:30 a.m. to 8:30 [...] Center on Sundays. For more complete p.m. Building doors are locked all other hours hours, including holidays and dates the library [evenings, weekends, holidays, etc.] and may be closed, see the complete Library Hours authorized cards are required page. for access.

Equipment How to Balance

• Provide alternative of access • Not having the appropriate equipment can means restrict access • Have additional signage for depository - Microfiche readers usage - Computers • Educate those who staff entrances about - Printers access

• Designate a computer for access to How to Balance Government information

• Conduct mediated searches • Minimum Technical Requirements • Fees cannot be charged for access • Old equipment

• Assistive/adaptive technology Federal, State, and Local Codes

• Depository Library Public Service Guidelines For Government Information in • Require accessibility or accommodation Electronic Formats • Require filtering or blocking software • FDLP Internet Use Guidelines • Permit fees to be levied

105 2000 Federal Depository Library Conference - Proceedings

How to Balance that the library is a Federal depository and that Government publications can be used by the general public at no charge. • Know what's required for ADA compliance - http://www.access-board.gov 3. Depository patrons shall receive reference » Have written policies in place service which is comparable to that • Conduct mediated searches provided to other library users.

• Ability to turn filters on/off 4. Depository patrons shall have access to • Provide fee exemptions for those using depository Government information in all depository resources formats available in the library. (Equipment needed to use non-print formats will be Written Policies provided.)

• Access 5. Users of depository materials may be

• Sen/ice in Electronic Environment restricted in their use of other parts of the collection are not part of the • Internet Access library that depository collection. • Collection Development • User Behavior 6. To insure the personal safety of all library users, persons wishing to use the http://www.access.gpo.gov/su_docs/fdlp/mgt/ depository collection may be asked to sign

#policies in or to provide identification when entering the library/building. They will not Policy Model Access be denied access if they are unable or unwilling to produce identification. Federal Depository Library

Suggested Model Access Policy 7. Depository patrons will be expected to prepared by Chicago Law Librarians display appropriate conduct as library March 1994 users. The library reserves the right to remove any disruptive patron. The Law Library recognizes its obligation under 44 U.S.C. §1911 (1988) to Conclusion "make Government publications available for the free use of the general public." In order to A balance between FDLP access and conflicts conform to this requirement, the following with library missions and local mandates can will followed: access procedures be be achieved. Access will not be problematic if you:

1 . Members of the public wishing to use depository materials shall be admitted to • Communicate regularly with library the library without impediments. For most administration effective access, depository patrons are • written policies in place urged to see a reference librarian during Have regular service hours. • Are aware of library's "culture"

• Promote depository collection & services 2. The library will prominently post the • Have good signage depository emblem or signage indicating

106 2000 Federal Depository Library Conference - Proceedings

FirstGov - What It Is and How It Works

Thomas Freebairn U.S. General Services Administration Washington, DC

First Gov

A metaphor: A Skyscraper & Its Lobby

The Information How to get to it

It's in the skyscraper Go to the lobby first

First Gov

Where is government information?

Imagine all the government's publicly available information being in various rooms in a skyscraper.

It is an imposing task to find any particular piece of information, so we'd

like to make it accessible, even inviting.

If you know exactly where it is, you can go directly to that floor, that office.

If not, we're here to help.

107 2000 Federal Depository Library Conference - Proceedings

Making information easy to find

That's the metaphor. The following slides describe

how it will work.

Remember one thing: FirstGov will help you get

started and be a familiar place if you get lost. And, it will provide answers to some obvious queries.

Also remember, the government's Web pages are hosted and managed by the Federal agencies, who will welcome FirstGov having helped you navigate to their Web site.

The 3-Facets of FirstGov

1 . The Front Lobby 3. The Brand

The citizen 's first entry to FirstGov.

2. The Back Room

Where copies ofthe government 's Web pages are stored to enable rapid How commercial searches. search portals get "certified"

108 2000 Federal Depository Library Conference - Proceedings

Fixst ,Gav|

The Lobby: a good place to start

First Govi

1. The Front Lobby QgnBICP

The citizen 's first entry to FirstGov

109 2000 Federal Depository Library Conference - Proceedings

2. The Front Lobby: How it might work. [

Think of it as a multiple page portal:

Let's tip this page and look at it as the "top" page in a series of pages. As most people do now, we can click on a button on the top page and be taken to lower pages.

2. The Front Lobby: How it might work.

Topic Button

These specific pages of "topic lists"

would reside at an agency, either for that agency's information or as an

interagency topic list, organized by Actual Pages subject (e.g. trade, toxic waste.) Web (residing in the host agency.)

110 2000 Federal Depository Library Conference - Proceedings

First GoV^

That's how the lobby IBIi©^ might

work . . . with its concept of a multiple page portal.

Now, let's look at the second part of the 3-part

idea that is the FirstGov system, the very

important "Back Room." That is where

information from all those floors, rooms, file

spaces is kept.

Let's look in.

First Gov

2. The Back Room (Fed-Search)

Where copies of tlie government 's web pages are stored to enable rapid searches.

Eric Brewer's Fed-Search NPO The Fed-Search (Not-for-profit Organization) project will spider or crawl to as many as 100 million agency web pages. Other Copies will be The branded brought back to the Fed-Search Big dB search Big dB portals (Database/ Index)

... see slides 23-28 for a description ofliow commercial web searches work and how FirstGov searches would work.

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2000 Federal Depository Library Conference - Proceedings

First Goy^

One more digression ... to part 3 of the

3 -part FirstGov system, Branding .

Along with the Lobby (QIQII^ ) and the Fed- Search Back Room, this whole Firstfiov concept will use a unique branding approach.

We expect private sector partners to operate their own portals that will be permitted by the government to use the FirstGov brand.

Here's how that will work.

First Gov #111% 3. TheESKIBrand How search portals might get certified to provide assurance to users a Certified Partners

Private or other public portals may use the FirstGov brand in exchange for meeting certain conditions. These portals will innovate to offer the best search environment to their customers. WKRP Press Table

A press-orienled portal Certification Conditions ^abbreviated description): designed for working journalists 1. INTEGRITY; must use the government information "as is" 2. FREE ACCESS: must provide uninterrupted free access Lib of Cong: FirstGov 3. PRIVACY: must not track individual actions on the site. A portal designed for users 4. POSITIONING: not associated with inappropriate content familiar with asdfsda sdlj asdfa afa 5. ATTRIBUTION: must attribute to U.S. Government 6. ACCESSIBLE: must comply with Section 508 7. FEEDBACK CHANNELS: establish methods for user feedback.

112 2000 Federal Depository Library Conference - Proceedings

First Gov-

Now back to the lobby or main portal igiQligi

Let's look at the DRAFT mock-up and see how each module might work. First, we'll see a full page mock-up and then show one slide for each module. ^

Remember, this FirstGov.gov main portal page is just a draft. The whole FirstGov system will be designed by design professionals.

Pull-poge ''mock-up" of how the moin Firstfiov.gov page could look.

EfOV f?gov Your first click to digital government

Welcome! Thanks for taking this first step. This

site is designed to allow you a range of actions from a quick search to guidance on where to go next. For those who like to For those who like For those who prefer to

search by keyword: to search by topic : use Certified Partners

Go right to the Concierge

FEEDBACK / COMMUNITY Module

TELL US what you think, what you ant? Click here to see what others think about the Certified Partners, th| Agency sites, about FirstGov in

general? Participate in moderated chat loms about FirstGov.

113 2000 Federal Depository Library Conference - Proceedings

1. The Front Door The citizen 's first entry to FirstGov r

J'

To get to FirstGov, users simply type* FirstGov and

get to the main portal. ,gov Your first click to digital government Then, they can choose from several options.

keyword: topic: Q^rVfi^ m rW\ izE mGo right to the Concierge

i

Users may also type FirstGov.gov or FirstGov.net or .org or .com and get to the main portal.

1. The Front Door ne citizen's first entry to FirstGov

Pointers to a few Bis Places

One option is a simple set of buttons to take the P^v' "^.gov Your firs clict< to digitol go«nniTi€nt user to the Legislative, Executive or Judiciary For thoM who like For those »ho For Ihoie who sites. to search by tike to saarc h by profer to use k^Y^ord: ^ooic Cenined Partners

.^^ 1 < 1 r® 1 \ > \

1 . 1 Go right to the

k 1 "ffl 1 Concierge These sites would be maintained by the "owner." As an example,

the White House could maintain iIlI. us ohm you think. wl£t>w S^n tliink atoul the Ccn.ncd Knli^ site, the Executive Thomas could rniHi #!lOov in general? Participate in moj be the destination when the user clicks on "Legislative Branch."

114 2000 Federal Depository Library Conference - Proceedings

l.The Front Door ne citizen's first entry to FirstCov

Keyword Search

Another option is a simple, classic keyword

sexxrch, which will be Your first click to digital government done on the Big dB. Results will be returned

in the familiar form. Ilk* to search by profsr ti topic CgfTfffgtf Pflrtoss ce:

fEEP ff ACK'CPMMVMTY^

TELLUS»hil you think,

1. The Front Door ne citizen's first entry to FtrstCov

Topics

Another option is a szarcy\ by topic. The

user could click to a page .gov Vour first click to digital government full of locations showing other pages where government information has been grouped by topic.

Pages would be specific to an agency or be a combined page where various agencies had banded together to provide easy navigation to government information for specific subject areas.

115 2000 Federal Depository Library Conference - Proceedings

First Gov L The Front Door The citizen s first entry to FirstGov 1^ 1 The Certified Portal Partners

Users can select a particular Certified Portal ;',g0V Voup first click to digital government Partner from this list. These companies will have tailored their portal to support" customer needs.

One or more portals could be general

purpose sites.

Others could tailor their look and feel and their content to specific constituencies.

^^^^^^^^^H^^^^^^^ 1. The Front Door ne citizen $ first entry to FirstGov

„ , Tlie Cottcierge Biiietln Board |\; 1 j 1 |

( The Concierge will periodically select topics I PPrirst pSv FTgov Voup first click to digitol government or subjects of special 1 interest. 1

For those who lik« For those who For those who to sesrch by like to search by prefer to use keyword: toolc Qini"^ ffrtnm r

Another might take you to a site where

information for a particular emergency lllllll FirstGov in gcnerBl? Panicipatc in mol crated chat twms about FitBtOov was listed.

Another might have collected useful information about exporting products.

116 2000 Federal Depository Library Conference - Proceedings

1. The Front Door The citizen 's first entry to FirstGov

The Feedback Section

"Learning in the Internet age means you are in charge of it.

Users will be able to learn from others and provide Voup first click to digital govennnwnt comments about all aspects of the site. pr«for to u» keyword: topic:

The FirstGov team will moderate the nn online discussions. fEEPBACK'CQMMWITYM- Partners, users, and agencies will be responsible for responding to useful criticism.

First Gov:

How do searches work?

The following 5 slides describe how searches work in the commercial sector and how we imagine searches working in the FirstGov

system - very similarly, in fact.

The first 3 slides describe the process using the huge Inktomi scalable search engine. The next 2 describe the process we see for government Web pages.

117 2000 Federal Depository Library Conference - Proceedings

How Searches WOlt mextssiides)

A Typical Commercial Web Search Sequence

Before anyone ever asks for a search of any kind, a lot is " happening in the "hack room.

A major search engine (in this example, Inktomi) is out there

"spidering" or "crawling" all the worldwide web sites. It

brings backfull-text, and text-only, copies ofthe sites ' web pages. This full-page text is stored in the Big Database.

A Typical Commercial Web Search Sequence

Info Portals

Users access Info Portals, which usually access a '4 big search engine.

Information Seeker

Inktomi AOL Govt.. Guide

Big database

(500+ million pages)

(51

lis 2000 Federal Depository Library Conference - Proceedings

A Typical Commercial Web Search Sequence

Information Seeker

The Big database returns a list of "results" to the

user, based on her search criteria. These resuhs are short summaries of the web page plus a

"URL", which is the address of the original web page.

When the user selects a "result" and clicks on the URL, she goes directly to the site of the original web page and this page shows up on her screen.

Now the user is directly connected to the original web site.

BowSeareliesWPffM A Typical FirstGovWeb Search Sequence

a Same system : after 'crawling' and 'spidering' the government pages, full-text copies are brought back a to the Big dB.

The a Fed-Search Big dB (Database/ a Index)

119 .

2000 Federal Depository Library Conference - Proceedings

How SearellCS Work a Tvplcal FlrstGov Web Search Sequence

Same process : user gets results via a user-friendly portal, either the FirstGov.gov portal or one of the branded sites to which the FirstGov.gov portal guides the user URL

Keyword

Topics The Fed-Search a Big dB IiracpcHowiy Citizen (Database/ Index) WKRP Press Table

Lib of Cong: RrsiGov

I BuckeycGowPlaoB

ni4 01lkiSl,ill'ljllH(lMl;

Mcdii^l Sthof'J ciiipl)ijsi/i)ig

120 2000 Federal Depository Library Conference - Proceedings

National Transportation Library

Janice W. Bain-Kerr National Transportation Library Washington, DC

I bring you greetings from the Bureau of Nation's earliest transportation legislation—the

Transportation Statistics and the U. S. Tariff Act of 1 789—and probably totals about a Department of Transportation, the parent million items-produced by both the public and agencies of the National Transportation Library private sectors. Add to that the growing

(NTL). I am pleased to be with you today and electronic information resources and the count to provide you with some background, and a swells. Thus there is, on the one hand, a need status report, on the National Transportation to develop approaches to knowledge Library. As a long-time academic reference management for today's transportation

and fee-based information service librarian, I researchers, practitioners, policymakers and the am mindful, as we develop the NTL, of your general public. needs and requirements as primary points of access to Federal information. On the other hand, there is an equally growing need for preservation and archiving this body Some of you have heard presentations that of information. Libraries and information have been done at ALA and SLA conferences centers specializing in transportation are over the past two years. These focused heavily disappearing, and the body of transportation on the background and the need for the NTL. literature that documents the history, public

Today, our presentation is couched along the policy, practice, and social and economic lines of GPO's and other Federal agencies' development aspects of transportation is being efforts in determining appropriate performance discarded, or perhaps even worse, quietly measures for Government Web sites, as disintegrating in back rooms and storage areas discussed in the August 1 5 issue of the FDLP for lack of funding and expertise to bring it

Administrative Notes, and tell you how the under bibliographic control or preservation

NTL is developing in relation to these programs. performance measures. Transportation has not enjoyed the level of Transportation, historically and now, plays an public investment to provide access, and to important role in the development and develop and preserve collections that we have unification of the United States, and seen in agriculture, medicine, education and increasingly, is a major technology transfer other science and technology areas. For focus, as other parts of the world address their example, in 1998, it was estimated that infrastructure needs and the technological, transportation invested only $.40 per social, and economic facets of developing, transportation worker in information, whereas rebuilding, or rethinking transportation policy medicine spent $13.30, and agriculture $6.00, and practice. The U.S. transportation per worker. information output, as measured by major traditional resources such as reports, The one major public investment that has been legislation, regulatory documents, journal made in transportation information is the articles, and trade publications, dates from the Transportation Research Information Service

121 2000 Federal Depository Library Conference - Proceedings

(TRIS) a bibliographic database developed in you know all too well: new programs without the early 1970s by the Transportation Research new funding! Board with Federal and state monies.

The second criteria—goals and objectives— is

The NTL grew out of an awareness on the part met, both in our legislation, and in our mission of our parent agency, the Bureau of statement, which is contained in our Five Year

Transportation Statistics, one of the younger Plan that is, in turn, a part of our parent group's operating units of the Department of five year plan. Transportation, of these issues. This, together with their awareness, gained through several Our infrastructure—the third criteria— is not so

years of responding to what were supposed to clear. Funding, as I said earlier, is not be statistical data inquiries, that users of the dedicated. Organizationally, within BTS, we numeric and statistical representation of will be reporting to the BTS Director through a transportation often needed more information newly created Office of Information, which beyond just the statistics and that many had no includes several specialized information formal library access to needed material, led gathering and analysis groups, special studies, first to a fledging digital library and ultimately, and the information technology group. The in 1998, to the legislative mandate, contained recently hired NTL Manager, Nelda Bravo, will in Sections 5109 (d), (e) (g)(b) of P.L. 105- be joining us from the Illinois Regional offices ,

1 78—the Transportation Equity Act for the 21st of the FHWA in early November. Ms. Bravo is Century, to: a transportation and information technology specialist. We have several other positions

1. establish and maintain a National ready to be advertised. These equate to library Transportation Library containing a counterparts for collection development; collection of statistical and other public services, and technical services. We information needed for transportation expect to advertise these shortly. Much of the

decision making at the Federal, State, and work is, and will continue to be, done through local levels; contracts, and here we expect to work closely with the library community on many of the 2. facilitate and promote access to the Library projects. for purposes of improving access to information and statistics, as well as sharing Functionally, we are organized into six information throughout the transportation operations: community;

• the digital library, 3. develop in coordination with other • TRIS Online, transportation libraries and public and private information providers, and • Reference, • DOTBOT, 4. by extension, to support the International • Union Catalog, and Transportation Data Base to be developed • the National Transportation Data by BTS. Archive.

In sum, we have satisfied the first basic Each has different staffing, technology, and evaluative criteria: We have a legal mandate. communications requirements.

However, the legislation doesn't mandate dedicated funding, an example that many of

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Briefly, let me touch on the criteria of site The DOTBOT, the NTL spider, is an InfoSeek content in connection with each of these search engine, as is the NTL, incidentally. operational areas. DOTBOT is only licensed at the moment to crawl through DOT Web sites. We have a The digital library to date contains over 6000 temporary license to spider outside the DOT electronic documents that are either created as and we are hoping the results will result in such or are the product of our own imaging expanding the license to allow us to crawl operations. We are working on collection through the additional 1600 Federal Web sites development policies and also a core we have identified as having major collection. I entertain grandiose fantasies transportation content. Review of the spider's about producing the transportation equivalent gleanings will also provide content for the of the Harvard Business Core Collection. digital library. Persistent URLs are created for Essentially, we are dedicated to capturing those items we wish to retain. The searches present, future, and retrospective materials that you do in each DOT operating administration's reflect transportation policy, technology, and Web sites are being done by DOTBOT as well. practice in the U.S., and to a lesser extent, worldwide, for all transportation modes. The We are using the Dublin Core Metadata process is selective, following fairly rigid standards, and we hope to begin to input criteria, and we expect to use panels of experts records to CORC soon, and perhaps to create for the retrospective materials. MARC crosswalks. The Transportation Research Thesaurus, the TRT, recently We are on the third draft of an Order to be developed under the Transportation Research issued via the DOT Office of the Secretary to Board, is used for subject terminology. The have all DOT information products, broadly TRT continuation is under discussion now, and defined, and their metadata, forwarded the NTL may take a leading role in advancing automatically to us. This does not supercede its future. At the moment, the TRT is available the requirement to send things to NTIS, to on CD-ROM from TRB, and there is a plan to publish through GPO, or to mount on agency publish it in print. A multi-lingual version is

Web sites. Our move is aimed at capture and also a goal over time. permanent access. We believe that the DOT produces some 3000 transportation reports We've hit the point where we need to get annually and that there are probably another serious about a corporate authority file and are 1500-2000 transportation and transportation- beginning to work with one of the academic related reports issued by other Federal transportation libraries on developing an agencies. authority file that can be used for both TRIS Online and the NTL. The states, local and regional agencies produce a significant body of literature as well, and that The digital library is very much a work-in-

is heavily reflected in TRIS. Journal literature progress. Our policy is to assign persistent output in transportation and transportation- URLs except where the item is a standard,

related subjects is well captured by TRIS, and regulation, legislation in progress, guidelines or we will provide full text links there. Trade another material which may be continuously publications and association materials which updated and where it is critical, from our meet our collection development guidelines, perspective, that the user have access to the and where the publisher grants permission, will latest version. We run a monthly program to be available in full text; otherwise we will have identify defunct URLs and have found that we to rely on citations in TRIS and links from that can retrieve most under their new URL or component of NTL. move them to the NTL with an NTL URL. The

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site is authentic, official and timely, but not yet The union catalog is in its early developmental comprehensive. This is our work for many stages. We will begin with a project early next years to come. year, in cooperation with the DOT Libran/, to bring the 23 libraries and information centers Content of the NTL was bolstered by the within the DOT, countrywide, under loading, earlier this year, of TRIS, the bibliographic control and link them to the NTL. Transportation Research Information Service, The union catalog will not, at this stage, have on the Web. Of the 500,000 records in TRIS, merged records, other than for the DOT we have loaded 400,000. Licensing libraries that choose to have their holdings restrictions at the moment preclude our loading reflected in the Headquarters Library catalog. the international record component of TRIS, We hope to begin to work with the larger but we are hopeful that we will be able to do academic transportation libraries on linking so shortly, and conversations are ongoing at them shortly. OECD, even as we speak about this.

Our Reference Service is our human interface TRIS previously was available only on vendor with our users. They contact us by e-mail or by platforms such as DIALOG and SilverPlatter, or phone, and we respond accordingly. There are to sponsors only. It is now free and accessible several reference librarians and several subject to all users, and we are working on full-text experts under contract to Netalyst who answer links for some 70% of the records. Here we the inquiries, and I work on some of the more must deviate a tad from the free content gnarly ones. We have followed the trend used criteria. About 40% of TRIS comprises by many e-mail reference services that are citations to journal articles and 27% are moving to forms-based input. The form is citations to conference papers and other online at < http://www.bts.gov/cgi-bin/ntl/ copyrighted association publications for which ref/ref.cgi > royalties are required. We expect to provide links to document delivery services which can The Reference Service closely tracks the provide a major percentage of the cited articles content of answers sent to users. From that and ILL links to transportation libraries that information, and from scanning of have agreed to participate. We will also be transportation news, we hope to anticipate working on access for users without ready frequently asked questions, and address them access to libraries for ILL. directly on the Web pages we maintain.

The remaining content of TRIS is citations to In particular, we now keep a list of hot topics technical reports in the public domain and we on the Reference form. For instance, shortly are actively working with NTIS to link to the after concerns arose about Firestone tires, and reports in their database and to purchase the the subsequent link to Ford vehicles, we added 10,000 or so they have imaged in recent years. a FAQ for these issues. These will be in the NTL digital library with persistent URLs, and to NTIS for users who We expect over time to have special projects wish to obtain copies. NTIS has provided us underway. At the moment our only one is a with a file of some 50,000 links in the Web site dedicated to the overlap between transportation arena and we are now matching agriculture and transportation, with a focus on them to TRIS "PB" numbers, and you will see rural transport. There are a few brochures for more live links to the NTIS order system each this Web site for distribution. The Web site time you access the database. may be accessed at: < http://ntl.bts.gov/ ruraltransport>

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Over time, our total content will be more We are visible. NTL is the first answer when

complete. But I hope this will give you some searching Google for "transportation library;"

sense of the effort being mounted and our the fifth on Northern Light, and one of seven goals and objectives. libraries listed in Yahoo's Home Business and Economy. FirstGov provides easy access to the

Design issues are still being addressed by the NTL as does GPO Access. DOT and the NTL. Adherence to prevailing

ADA and Federal security requirements will be Marketing and outreach is ongoing within the continuously addressed. As we add additional transportation community. We need to do resources to the NTL - DOTBOT, TRIS Online, more in the academic market and with local the list of Transportation libraries, and the and regional bodies. Usage and questions Union Catalog - we recognize that customers received indicate that we have a significant would like the option of a single point of new body of transportation information end access. We will be conducting tests to users and one that is not a traditional research determine how best to present a unified search library one. and browse interface. We have good children's and young adult Web

Last week's release of the dynamic NTL is one pages within DOT, and the Garrett A. Morgan step in this direction program is the primary point for contact with the educational community. The NTL has NTL uses cookies in TRIS Online. We use been actively involved in promoting the GAM them to allow users to assemble a "basket" or projects within the components of the library shopping cart of citations from searches for community that interact with young adults, printing and review. We are shifting to session children, educators and media specialists. By cookies, in keeping with Federal policy advertising the GAM transportation poetry mandates. contest through the Web sites, listservs and newsletters of these groups last spring, there Cookies will be an ongoing challenge for TRIS were thousands of poems submitted. This year Online, since we intend to serve as a gateway the contest will focus on young adults and will for full text and document delivery to be a Web design contest. We'll keep you numerous other sites. In keeping with e- posted on this. commerce practice, these sites may use cookies in a variety of ways, and we have no In closing, I'd like to share one of those poems control over these sites. with you. It was written by Andy, a third grader from Ohio and kind of sums up how we We do not share our usage data with anyone, hope the younger generation, who will reap nor do we provide conduits for any third party the benefit of the actions we are now taking cookies from our own Web pages. with the NTL, and will share Andy's view:

"transportation is cool." We do measure our usage. We measure session use in TRIS and number of visitors to Transportation Moves You the NTL, and our reference responses. TRIS is averaging about 7200 user sessions per month. Transportation is cool. We respond to about 2000 reference requests A bus takes you to school.

monthly, and there are some 83,000 visitors to It is not a fake, the NTL site monthly and about 217,000 hits A boat will float on the lake. on DOTBOT. You can walk on the street. By using your feet.

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You can go far. When you are in your car. You might ride in a train. You might ride in a plane. Transportation moves you. Whatever you do.

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The Digital Libraries Initiative: A USA Federal Program of Research and Applications

Stephen M. Griffin National Science Foundation Arlington, VA

Digital Libraries Initiative (DLI) University of California, Santa Barbara: http://www.dli2.nsf.gov Geographic Information Systems

• spatially-indexed data; content-based Phase 1: Program Profile retrieval; image-compression; metadata

• Sponsored by NSF, DARPA, NASA University of Illinois: Intelligent Search and the • 1994- 1998 Net • large-scale retrieval • Six university-led projects; similar project information across semantic search; model for each knowledge domains; SGML; user/usage studies • $24M total over five years, ending fall 1998. University of California, Berkeley: Media • A program of fundamental digital libraries Integration and Access research, testbed building and partnerships • new models of "documents"; natural language processing; content-based image Project/Research Focus retrieval; innovative interface design

Carnegie Mellon University: Digital Video DLI Phase 1 Collaboration and Partnering Libraries

• speech, image and natural language DLI Lead Institutions: technologies integration Carnegie Mellon University of Michigan: Intelligent Agent University of California, Berkeley

Architectures University of Illinois • software agents; resource federation; Stanford University

artificial service market economies; University of Michigan educational impact University of California, Santa Barbara

Stanford University: Uniform Access Flow of Resources, Technologies, Knowledge, Intellectual Products • interoperability; protocols & standards; distributed object architectures; interface Computer & Communications Companies design for distributed information retrieval Digital Equipment Corp. Xerox Corp.

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Xerox PARC University of Maine Intel Corp. University of Arizona Apple Corporation Open University, U.K. Bellcore University of Wisconsin Eastman Kodak Co. University of Colorado IBM MIT Lockheed Cornell University Interconnect Tech Corp. Enterprise Integration (EIT) Libraries Bellcore Project Site University Libraries Interval USGS Library Microsoft Corp. Library of Congress Bell Atlantic Network Services California State Library AT&T Sonoma County Library

Hewlett Packard St. Louis Public Library United Technologies New York Public Libraries Softquad BRS/Dataware International Organizations Spyglass ERCIM Hitachi Primary & Secondary Schools Publishers/Content Providers Project-local community schools Elsevier Science Group Fairfax County Public Schools Encyclopedia Britannica Winchester-Thurston School McGraw-Hill Publishers Ann Arbor Public Schools Dialog Information Services Stuyvesant High School, NYC O'Reilly Shasta County Office of Education WAIS, Inc. QED Communications Government Agencies and Labs John Wiley & Sons DMA/CIO U.S. News & World Report US Navy M&T Publishing USGS Tribune Company NASA/ARC UMI Research Agency of California San Diego Association of Governments Professional Societies American Math Society (AMA) Other/Non-Profits ACM CNR! IEEE Environmental Systems Research Institute American Institute of Aeronautics and Mellon Foundation Astronautics (AIAA) Kellogg Foundation American Physical Society Getty Foundation American Institute of Physics NCGIA Digital Libraries Initiative - Phase 2 Association of Research Libraries

• Core Sponsors: NSF, DARPA, NLM, LoC, Other Universities NASA, NEH SUNY Buffalo

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~$8-10 million/yr for 5 years (beginning NEC FY98) Hitachi Sun Microsystems • sponsor a full-spectrum of activities: fundamental research, content & Healthwise Allyn collections development, domain Welch applications, testbeds, operational Agencies and Labs environments, new resources for education Government and preserving America's cultural heritage Smithsonian Institution US Navy • address topics over entire DL lifecycle: Los Alamos National Laboratory information creation, dissemination, National Park Service access, use, preservation, impact, contexts California Academy of Sciences • implement a modular, open program CA Env. Res. Eval. Sys. (CERES) structure: add new sponsors, performers, CA Dept. of Water Resources projects at any time San Diego Supercomputer Center uses Program Goals: NASA/ARC Resources Agency of California

New DL research, technologies and S. California Earthquake Center applications to advance the use of distributed, Consortium of Research Libraries-UK networked information of all types around the UK Office for Library & Information nation and the world Networking

DLI Phase 2 Collaboration and Partnering Libraries/Museums Library of Congress DLI2 Academic Institutions California Digital Library New York Public Library Flow of Resources, Technologies, Knowledge, NASA Ames Library Intellectual Products uses Library Museum Fine Arts, Boston Computer & Communications Companies Digital Equipment Corp. Professional Societies Xerox Corp. Modern Language Association Xerox PARC ACM Intel Corp. Oral History Association Apple Corporation NCGIA IBM Association of Research Libraries SRI International Chicago Historical Society Oracle GE Other/Non-Profits Interval Mellon Foundation Microsoft Corp. Parkard Humanities Institute Bell Atlantic Network Services Getty Foundation AT&T Columbia Presbyterian Medical Center Lucent Technologies Hewlett Packard International Organizations Informix EU/ERCIM Sharp JISC

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DFG Comparison of DLI with DLI - Phase 2

Content Providers DLI - Phase 1 (1994-1998) CNN The News Hour with Jim Lehrer Research: broad, technology-centered Dialog Information Services Testbeds: for technology research Content/collections: donated to projects Academic Projects Partners Infrastructure: limited testbed development Context: primarily user evaluation University Arizona University of Bath DLI -Phase 2 (1998-2002) University of Bristol University of California at Berkeley Research: refined technical scope; extend to University of California at Davis new areas and dimensions in the DL University of California at Los Angeles information lifecycle University of California at Santa Barbara Testbeds: for DL research with added emphasis Carnegie Mellon on interoperability & technology Columbia University integration Cornell University Content/collections: increased emphasis on Eckerd College content, collections development and Georgia State University management Harvard University Infrastructure: operational DLs with collections University of Illinois at Chicago of value to domain and other Indiana University "communities" of users John Hopkins University Context: understanding DLs in domain, University of Kentucky economic, social, international contexts King's College, London University of Leeds The Federal High Performance Computing University of Liverpool and Communications Program, 1992-1996 University of Maryland

University of Massachusetts • Early focus on speed and bandwidth University of Michigan • Two dimensional thinking of early 1 990s Michigan State University University of North Carolina • Three dimensional thinking of mid-1 990s Old Dominion University Oregon Health Sciences University Next: Advanced functional capabilities, wide Oregon Graduate Institute of Science and use Technology

University of Pennsylvania • Digital libraries must present vastly University of Texas at Austin different content at the use level yet University of South Carolina maintain striking similarities at the digital Southampton University level. To do this requires interdisciplinary

Stanford University research at all stages of the content Swarthmore College lifecycle and layers of networking Tufts University infrastructure. University of Washington University of Wisconsin at Madison

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Add context and structure to digital in content • build information technologies to acquire early stages of preparation new knowledge and understanding from the world's stores of information • adding metadata to digital content early • maintain the substance, form, and function makes a digital library much more useful of information objects from source through and inexpensive than trying to create more network to user (skeuomorph)

intelligent software to compensate for it

later A Major Issue for Sponsors

Challenges for Digital Libraries What proportion of resources should go to:

• use the Internet to enhance creation, 1 . Efforts to make software intelligent? access, and usability of globally distributed 2. Efforts to make content intelligible? content-of-value

Worldwide Production of Original Content (Estimates, 1999)

Storage Medium TB/Year TB/Year Growth rate. Upper Estimate Lower Estimate Percent Paper 240 23 2 Film 427,216 58,216 4 Optical 83 31 70 Magnetic 1,693,000 635,660 55 TOTAL 2,120,539 693,930 50 Source: School of Information Management and Systems, University of California, Berkeley http://www.sims.berkeley.edu/how-much-info/

Making Global Digital Libraries Infrastructure • Information technology is pushed by Means: research and applications in other disciplines. • Merging intellectual perspectives • Computer Science is stressed by and

enlivened by engagement in new topical • Dealing with heterogeneity at many levels

problem areas. • Achieving interoperability at many levels • Interdisciplinarity beyond the sciences has • integrating information technologies much to offer. • Building large collections of great diversity

Changing Scales and Contexts of Interaction • Supporting functions beyond search and and Collaboration query • New conceptualizations of the future

• International collaborative efforts are (imagination) essential to achieving a content-rich, • Global participation balanced Global Information Infrastructure. • Economic and IP models for new Issues be addressed through must information use collaborations at many levels.

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Bui!ding Large Scale Operational Systems • New Conceptualizations of the Future (imagination) ® Our understanding of the impacts of digital libraries on social institutions and practices Digital Libraries Initiative Project Highlights

is limited because we do not yet have large-scale systems being heavily used to • Basic Representations of Music & Audio observe and analyze. • Blobworld Update • The reflexive behaviors of systems, • Open Archives Metadata Set supporting infrastructures and user populations become apparent when • Alexandria Digital Library millions of peopleuse digital libraries, not • Informedia-ll: Integrated Video Information thousands. Extraction and Synthesis

• Example of a Large Data Object: Making Digital Libraries Infrastructure Michelangelo's David Requires Dealing with Heterogeneity at Many • The Digital Atheneum Levels: • Cervantes Project

• Objects, collections, services, platforms Goals for the Future

Making Digital Libraries Infrastructure Requires Merging Intellectual Perspectives • Gather information and build collections (to better use what we have and discover

Traditional Libraries Stress: what is missing...)

® Service • Create new global communities (to communicate and collaborate) • Selection, Organization, Structure for Access • Make technology disappear (from our

• Centralization, Standards awareness and experience)

• Physical objects & standard genres The definition of "digital library" continues to evolve Contemporary Technological Capabilities (e.g., WWW) Stress: Internet accessible digital objects (representing • Flexibility, Openness text, data, documents, images, sound, video, • Rapid Evolution agents, databases, middleware...) with sufficient identity, structure and contextual ® Decentralization (geographic, information to allow creating coherent administrative) collections on demand to service the needs of • Digital objects, old and new genres diverse user communities (query, analysis,

communication, collaboration, ...) Making Digital Libraries Infrastructure Requires

® Application of Integrated Technologies For More Information:

• Building Large Collections of Diverse Information • Digital Libraries Initiative Home Page: • Supporting More than Query http://www.dli2.nsf.gov/

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National Agricultural Library

Gary K. McCone National Agricultural Library Beltsvilie, MD

National Agricultural Library • 70 Languages

• Serves As the Nation's Chief Agricultural http://www.nal.usda.gov/ag98/AG98.html Information Resource

• Provides Agricultural Information Products • 1970 -Present Services and • 3.5 million bibliographic records

• Coordinates a Network of Public and - ~ 1 1,000 records linked to content Private Colleges • Worldwide availability • Provides Leadership in International Agricultural Information Activities Library Services

FY 2000 Key Statistics • Reference Librarians & other Information Specialists

• Budget: - respond to 40,000 -i- annual reference - $21 million Appropriated transactions - $2 million Reimbursable - produce information products - interact clientele to meet • Staff: with targeted their information needs - 1 75 PTE - 60 (Contract) • Document Delivery - 160,000+ annual requests for Information Management Activities documents - Electronic document delivery

• Acquire information (Collection) • Electronic Media Center - • Organize materials (Catalog) Bibliographic databases - CD-ROMs • Provide access to information: - 350 Full-text electronic journals - Indexing (AGRICOLA) - Information retrieval professionals National Cooperators - Document delivery - www-delivery • Land-grant Community • Archive and preserve • Agribusiness Community

NAL Collection • United States Agricultural Information Network (USAIN)

• 3.5 Million Items

• 23,000 Journal Titles

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National Center for Agricultural Law Research Agriculture Network Information Center and Information (NCALRI) (AgNIC) http://www.agnic.org

• U.S. Department of Agriculture Grant • Distributed network of 35+ partners

• Organizing agricultural information on International Cooperators Internet

• Food and Agriculture Organization of the Preservation of Publications

United Nations - AGRIS (International Information Systems for Agricultural • USDA Digital Publications Preservation Science and Technology) Program • Inter-American Institute for Cooperation in • USDA History Collection Agriculture

• Exchange Partners National Agricultural Library

Initiative Electronic Information • Maximizing access to information through collaborative efforts and utilization of • Access to Electronic Information technology

• Convert Print Pubs to Electronic • Protecting our research investment

• Preservation of Electronic Media • Ensuring and enhancing access to agricultural information for a better quality • AGRICOLA on the Internet of life • Cooperative Programs

134 2000 Federal Depository Library Conference - Proceedings

Products and Services from the United States Institute of Peace Supporting International Conflict Resolution

Ellen Ensel U.S. Institute of Peace Washington, DC

Good morning. I'm delighted to be here to peaceful resolution of international conflicts. discuss with you products and services from Established in 1984, the Institute meets its the United States Institute of Peace (USIP). For congressional mandate through an array of some of you, this will be an introduction to the programs, including grants, fellowships,

work of the Institute; for all of you, I hope to conferences and workshops, library services, provide more information and an update on publications and other educational activities." the Institute's activities, in particular, the partnership the Institute's Library has This mission statement is spelled out in various established with the Government Printing ways in the products the Institute creates, both

Office (GPO). in print and digital format, and the services it provides. Restated elsewhere, the Institute's

First, I want to be sure all of you have picked mandate also emphasizes research and its up the blue folder packet, with a stapled set of implementation, as in the Institute's Training or Web page printouts on one side, and print Rule of Law programs. The U.S. Institute of publications and forms on the other side. The Peace, like the Smithsonian Institution, is listed audio-visual element of this presentation will as a quasi-independent agency in the U.S. be a Web page display, without benefit or Government Manual, published by GPO. hindrance of a live Internet connection, but in

the packet I have provided you with printed USIP participates in the Federal depository publications designed to give you a sampling system through some of its printed of the type of work done at the Institute. publications, specifically the bi-monthly (Publications include: the Guide to Specialists, newsletter PeaceWatch and monographic the USIP Press Catalog, a flyer for the National series of reports called Peaceworks. The Peace Essay Contest, a fact sheet about the Institute produces other print and digital

Institute, a list of free publications available publications which are not currently part of the

and a form to sign up for the print and depository system, and it is those items I plan electronic mailing lists.) to concentrate on today. The Library's digital publications are also the subject of the

Briefly, let's look at the mission statement of partnership with GPO, which I mentioned the Institute found on the Web. before and which I will discuss later.

"The United States Institute of Peace is a The handout of Web page printouts will walk nonpartisan, independent Federal institution us through some parts of the Institute's Web created and funded by Congress to strengthen site and the digital publications. Let's begin the nation's capabilities to promote the with a Web site index. It does not actually

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exist as a Web page because the Institute's Training Program Web site will be undergoing re-organization Training Program Activities and Contact and re-design. I created one for you as a guide Information to follow. As you can see, the Web site is http://www.usip.org/tr.html organized by department or program. This is largely because the generation of content is Grant Program decentralized; each program is responsible for Types of Grants and Grant Cycles the content on its portion of the Web site. I, Grant Applications for example, am the Webmaster for the pages Funded Projects listed under Library & Links. Grants Database Grant Products Web Site Index Staff and Contact Information http://www.usip.org/grants.html Highlights/Main USIP page Current Issues Briefings and New Resources Fellowship Program Events and Archives Types of Fellowships Webcasts (Audio and Video) Fellowship Applications Newsroom and Archives Current Senior Fellows On the Wire and Archives Current Peace Scholars Special Reports and Archives Former Fellowship Projects Guestbook Contact Information http://www.usip.org/usip.html http://www.usip.org/fellows.html

Publications Library and Links USIP Press Catalog Library Program Collections and Services Recently Published Books Library Staff and Contact Information PeaceWatch (Newsletter) and Archives Internship Opportunity Peaceworks (Monographic Series) and Archives Digital Library Project Special Reports and Archives Peace Agreements http://www.usip.org/pubs.html Truth Commissions Annotated Web Links Research Areas Lists of Links to Related Web Sites Research and Studies Program http://www.usip.org/library.html

Bosnia in the Balkans (now Balkans Initiative) Religion, Ethics and Human Rights (now About the Institute Religion and Peacemaking) Description of the Institute Rule of Law Guide to Specialists Virtual Diplomacy Congressional, Media and Public Relations http://www.usip.org/research.html http://www.usip.org/aboutusip.html

Education Program Building for Peace National Peace Essay Contest Introduction and Brochure for Capital College and University Faculty Seminars Campaign Summer Institute for Secondary School Social http://www.usip.org/headquarters.html Studies Teachers Curriculum Materials Featured Resource http://www.usip.org/ed.html

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Publications and Supporting Web Links students who need a quick overview; and then

links to the full report with related links (The

A glance at the home page of the Web site two Role of the Ambassador in Promoting U.S. weeks ago (Oct. 12, 2000 USIP home page: Human Rights Policy Abroad:

) shows an emphasis usip.prg/oc/st/st000830/sr000830.html > ). The on Yugoslavia's elections and right away, newsbyte and the HTML version of the report points to several products available from the also link to a PDF version of the report, the first

Institute. Specific Institute events. Webcasts page of which is reproduced in your handout. and publications are featured: a Peaceworks From the full report, we can link to a Web page

monograph entitled Women in War and Peace: that I produced, (U.S. Human Rights Policy:

Grassroots Peacebuilding is available here as a Web Links:

PDF file; several Special Reports (which are not topics/hr.html > ) This is one of several pages of depository items, by the way) are listed, the annotated Web links that complement Special latest being The Role of the Ambassador in Reports written by program officers and Promoting U.S. Human Rights Policy Abroad. researchers on staff or fellows and research We link to the audio and video from Webcasts assistants in residence in the Fellowship of current issues briefings from here. Program. All annotated Web pages that support reports link back to those reports and For a more complete overview of the thus illustrate further the concept of publications available, we can look at the interrelation. These Web pages typically publications Web page (USIP Publications: include links to general resources. Government

< http://www.usip.org/pubs.html > ). Here we agencies and international organizations, have the online version of the USIP Press selected documents, media and news sources, catalog (the print version is in your blue maps and guides. The categories of links for folder). The Institute does, in fact, have its own each page are usually determined by the nature press which publishes books; two of the most of the report. recent are featured here. These are not free, though, unlike the other publications online. The human rights links page is part of a larger

The latest monograph in the Peaceworks series category of topical resources pages (Topical is here, and I've reproduced some pages from Resources: < http://www.usip.org/library/ the PDF file for you in the handout. You'll find topical.html >) produced by the Library. our mission restated, our Board of Directors Another category is that of regional resources listed, other titles in the Peaceworks series (Regional Resources: ). In line with the timely reproduced the first page of the August emphasis on Yugoslavia's elections, this page newsletter PeaceWatch in your handout. of annotated Web links is on (Supporting Democracy in Yugoslavia:

In the print/PDF version of the Peaceworks, we org/1 ibrary/regions/dem_yugo. html >). The have tried to capture the thematic scope of the categories here are atypical, mostly because series and related materials available. The the report concentrated on funding sources and concept of related items is one that the Web recipients. The principle remains the same,

can handle well and one that I think the however; the annotated Web links page, Institute's Web site tries to take advantage of. intrinsically connected to the report, will Let's look at the latest Special Report (The Role nevertheless remain online as a publication in of the Ambassador in Promoting U.S. Human its own right while complementing the report.

Rights Policy Abroad: ). This link publications produced by the USIP Library. takes us to a newsbyte, aimed at journalists or

137 >

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Digital Library Collection I have been working with Steve Kerchoff from the FEDLINK network; he had been on loan to A look at the USIP Library main Web page GPO for the last year. He proposed utilizing < http://www.usip.org/library.html > provides CORC to assist the GPO catalogers in their an overview of the mission of the Library and work. Inspired by the example of the its efforts toward building digital resources. A Smithsonian Institution Libraries, Steve

more detailed description of this effort is found suggested I take the metadata I was already on the Digital Library in International Conflict putting into the source code of my HTML

Management Web page including documents elements. The GPO catalogers could then related to peace agreements and truth harvest the digital document using CORC's commissions. automated harvest feature and have a basic

MARC record to work from. I want to

Digital Library Collection: Peace Agreements emphasize that I am not a cataloger and I do not intend to replace the work done by

First, we'll look at the Peace Agreements catalogers, but I believe I can provide useful

Digital Collection , which currently contains 45 well. How might this work? Here's an agreements covering 19 regions or countries. example. We'll look at one regional page for the peace agreements as an example of what we hope to This is the index Web page for Sierra Leone do in our partnership with GPO. peace agreements:

library/pa/index/pa_sierra_leone.html > . This

GPO-USIP Partnership is the page that would be cataloged, because

this is the page compiled by the U.S. Institute

The U.S. Institute of Peace Library is partnering of Peace. with GPO to catalog digital documents created or compiled (edited) by the U.S. Institute of Preliminary Dublin Core Elements Peace, beginning with documents created by the Library. This would include the annotated Some preliminary Dublin Core elements that Web links pages we saw previously, the peace might be used include the following: agreements pages and truth commissions pages. This is a pilot project for a relatively < link rel = "schema. DC" small collection (about 50 Web pages) in href = "http://purl.0rg/DC/elements/l .0/" > which GPO will provide MARC records for these online resources. These records will (formerly known as the Monthly Catalog). This will facilitate access and increase awareness of these digital documents while aiding in the organization of Web and Internet resources. < meta name = "DC. Format"

We are at the very beginning of this project content = "text/htm I " > and are in the process of working out the details of how this will be done. < meta name = "DC. Identifier" content = "URI/URL">

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19">date created

< meta name = "DC. Subject. Geographic" < meta name = "DC.Subject.Topical" content = "LC heading"

This is a preliminary selection of those

content = "Sierra Leone, Lome Accord, peace, record. I welcome any and all comments on peace agreements, peace accord, agreement, the use of Dublin Core, including corrections. digital libraries, digital library, international, Of course, the harvesting is not perfect, so conflict, conflict resolution, interstate, intra- there are still several problems and details to state, Revolutionary United Front (RUF), be worked out, in collaboration with GPO ECOWAS, Burkina Faso, Liberia, Nigeria, catalogers and additional guidance from Ghana, Cote D'lvoire, Commonwealth of OCLC's CORC staff. The catalog record Nations, United Nations, Togo, Organization represents the collection of peace agreement of African Unity, OAU, July, 1999"> documents for Sierra Leone. The actual

agreement is online content = "Organization/Government and access to the document would be through named" > the cataloged index page. The agreement, created by the parties to the conflict in Sierra < meta name = "DC.Subject.NamePersonal" Leone, would not be cataloged separately. content = "Persons named" > Digital Library Collection: Truth Commissions for to another page (Commissions of Inquiry: regional links < http://www.usip.org/library/tc/tc_coi.html >)

for descriptions of 1 2 commissions of inquiry sr990414/sr99041 4.html" > for annotated links which in turn links to the full text of charters establishing truth commissions. This charter

139 .

2000 Federal Depository Library Conference - Proceedings

Webcasts and Virtual Diplomacy research, education, training and "dissemination of information on international

The Institute is involved in efforts to create a peace and conflict resolution." This Web page community of interested individuals working describes the types of grants available and links for conflict resolution through the use of new to a list of funded projects by topic area or technologies. One example is the use of region, a database of grants that have been

Webcasts for current issue briefings and other awarded, and a list of books produced from newsworthy events put on by the Institute. USIP grants. Applications for grants may be This program (Current Issues: Yugoslavia after downloaded. the Revolution: ) was held The Education program Web page features some of its was broadcast over the Web in video and major projects, including the annual National audio, utilizing telephone conferencing for Peace Essay Contest for high school students some of the participants and taking e-mail and the annual summer institutes for educators. questions from the Web audience. These I've included information on the National

Webcasts are held in real time and later Peace Essay Contest in your blue folders. archived in both audio and video formats. The Fellowship program awards Senior Fellowships technology for international conflict resolution and Peace Scholar Dissertation Fellowships to

is the Institute's Virtual Diplomacy Initiative, individuals to conduct research on issues < http://www.usip.org/oc/virtual_dipl.html > concerning international conflict and peace. This fact sheet identifies the mission of the This page describes the nature of the initiative "to explore the role of information fellowships, projects undertaken, and current and communications technologies (ICTs) in the fellows and peace scholars. conduct of diplomacy, particularly their effect upon international conflict management and I've included an example of the Institute's e-

resolution. The Institute's practical objective is mail Pingme mailing list, which is sent out to extract lessons and insights for future approximately once a week to inform training of international affairs specialists, interested individuals of announcements of whether in government, international new Institute programs, events and resources. organizations, or the private sector." The Instructions for subscribing are at the bottom of Virtual Diplomacy Initiative has produced the message. (To subscribe to the Pingme USIP

reports, conferences, panel discussions and list, send a message to: < listserver@usip.

brought together experts and practitioners to org> . In the body of the message write: resolve problems. subscribe pingme your e-mail address.)

Other Products and Services The Guide to Specialists, < http://www.usip.

org/oc/gts/gtshome.html > which is included in

Other products and services from the Institute the blue packet in print form, is also online,

involve more traditional, but nonetheless, although here is an instance in which the print

much in demand, programs involving grants, is ahead of the electronic. The print education, and fellowships. publication is the new guide; the online

version is from last year, but will soon be The Grant program

lgrants.html > spends one quarter of the is perhaps the single most comprehensive Institute's budget on grants for supporting publication describing the work of the Institute

140 2000 Federal Depository Library Conference - Proceedings

and the expertise of its staff and fellows. It describes six interrelated activities of the Institute (supporting policymakers, training today's diplomats, educating America's youth, breaking down barriers, raising public awareness, and applying cutting-edge technology), the Institute's resources, and many of the programs and Web resources I've talked about today.

The last Web page is that of Library Services < http://www.usip.org/library/libservices. html > ; I want you to know that the library is open to the public and all of us on staff are happy to help with questions and any other

assistance we can provide. I welcome your comments and suggestions for ways in which we can improve our services and products.

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Creating Government Document Displays

Mary L. Nere Minnesota State University, Manl

It is good to see so many in the audience Your budget may effect the extent of your today. That tells me that you value print display. It will probably determine whether resources, as well as etectronic formats! you will have simple or elaborate displays. For

instance, whether you can invest in a display

Government documents contain a wealth of case. It may also be a part of your decision as information. We need to encourage their to the frequency of your displays, whether they usage! Our library users should be informed as are bimonthly, monthly, or a long-term exhibit. to what is available in the "document world," and one of the best ways to do this is through Another point to consider will be the amount the creation of document displays. There are of time you have to devote to creating displays. other reasons for promoting your collection It does take time, but there are shortcuts you through the use of displays. After a few can take. One of those is to enlist the help of

months of displaying, I think you will find that student workers or volunteers whenever library users will be checking out your display possible. Also, be sure to save ideas, signs, area to discover the latest topic being bibliographies, etc., from all displays for highlighted, and you may actually be bringing possible use at a later date when you feel people INTO the library for this same reason. swamped with other things.

Also, I think displaying your materials encourages library users to check out items that Now it is time to get it all together! Some of they normally would not. the supplies you will need may include: tabletop book stands, poster-size floor stands, 3 There are several things to consider when one or 4-panel hinged display boards, fabric or is thinking of embarking on display creation. tablecloths for draping (color is important),

First of all, it is important to evaluate the boxes to drape cloth over for a three- amount and type of space available. An dimensional look, posterboard, foamcore, effective display can be designed for either a construction paper, markers, etc. small or large area, although, of course, there will be some limitations in a smaller area. The Once you have some supplies to work with, types of space may vary. Tables, walls, or you can go on to choosing a topic. Some display cases may be available - or possibly all places to get great ideas for displays are three! Display cases are wonderful for newspaper articles, student assignments, displaying archival materials or visual items campus events, and Chase's Calendar of that may "walk away" if not under a lock and Events. After you have an idea, decide on a key. However, tables do have their title to define your display. Then pull related

advantages. I like the fact that documents can documents from your collection. You may find be displayed openly and therefore library users that you need to adjust the title as you can pick them up, page through them, study progress. Sometimes you may find too many them, and check them out if desired. documents and will need to narrow the scope, or you may find too few and will need to

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broaden it or even change your idea preservation lighting for your display cases. completely. Turn off lighting in your display cases whenever possible. After you have decided on your subject, you are ready to gather information. You may want Temperature and humidity can be a problem in to incorporate resources besides government tightly closed display cases. A cool, relatively documents, such as books from other dry atmosphere is best to avoid fading, curling, collections, or pamphlets from non-profit buckling, and mold problems (45-55% relative organizations. Check the Internet for facts, humidity, 65-75 degrees F.) Small squares of statistics, or graphs related to your topic. silicone may be used to maintain ideal Include Web site addresses related to your conditions in a case. You may want to use the topic in your display. technique of encapsulation to enclose any archival document sheets or maps. Next, you will want to start making or gathering visual materials. These will probably Finally, you may want to develop a library

include: a large title sign, smaller signs with display policy, if you don't already have one. captions or descriptions of individual materials or groups of materials, photos or copies of Now, you are ready to begin. Initially, photos, graphs, maps or newspaper clippings, displaying Government Documents can seem posters from the collection or requested from challenging. However, knowing a few tips and government agencies or non-profits, and any tricks can make it easier. Also, having a Web objects related to your topic. site to refer to when you have exhausted your

brain is a big bonus. So. ..get your creative There are also a couple of things you will want juices going... and have fun! to think about when assembling your display.

If you are using any valuable items or Resources: documents from archives, for instance, be sure to place them in a locked display case. Some Franklin, Linda C, Library Display Ideas. visual items do tend to walk off. Check on the McFarland, 1980

library's insurance coverage. Also, if Heath, Alan, Off the Wall: the Art of Book borrowing items from a private party, have the Display. Libraries Unlimited, 1987 lender sign a loan agreement. Tedeschi, Anne C, Book Display: a Library Exhibits Handbook. Highsmith Press, 1997 You will also want to consider the preservation of the items you are displaying. All light damages materials; diffused or deflected light is best. You may want to invest in special

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Government Documents Displays (and the Displaying of Government Documents): A Case Study

Mary Sue Lovett

St. Olaf College Northfield, MN

[The presentation accompanies a Powerpoint into my everyday contact with students, faculty Presentation, which slides are referred to and the wider community. throughout this written proceeding. Additional props referred to include: a binder with St. Olaf is a liberal arts college with additional pictures and signage; a picture file; approximately 2,900 students. St. Olaf and a sampling of display boxes and binders. Libraries are "teaching" libraries. What do Special thanks to Don Bezanson, Documents creative displays and attractive documents

Associate, and Jodie Crofts, Senior St. Olaf have to do with scholarship and pedagogy?

Student.] Perhaps there is a study somewhere - perhaps

in the future. I only know that the collection is

Good Morning. I am Mary Sue Lovett, a used. This presentation represents the work of

Reference Librarian at St. Olaf College. Like Don Bezanson, the Documents Associate at St.

most of you, I wear many hats. I am the liaison Olaf, whose user friendly signage and creative to a number of academic departments, touches dare the users to explore the including English and Art, and conduct collection. bibliographic instruction sessions for them and others, as well as for our First Year Seminars Let me set the stage. Most students, in and a few local High School mentoring particular First Year Students, come from programs. I spend one-third of my time at the libraries that use the Dewey Decimal system.

reference desk. Outside the libraries, I serve as They enter college and are introduced to chair on a College committee, speak at Chapel, Library of Congress Classification—only our work the chain gang at football games and am music majors seem pleased with this one of the official scorers for the men's arrangement. Then they are faced with an basketball team. I do not participate in these entirely different scheme; one that includes extra activities solely for the purpose of colons and slashes. At least the opening letters promoting the libraries, and, in turn, the in the SuDocs numbers make some sense.

Document collection, nonetheless the Moreover, thanks to Don, the St. Olaf exposure helps. documents collection looks different; inviting; enticing.

I am the Government Documents Coordinator.

What does this mean? I maintain the Web The document collection is located in Rolvaag page; learn something new everyday from Memorial Library which houses all of our GOVDOC-L and our Documents Associate; main collection except most music and and use every means possible to incorporate science: we have separate science and music

our 27% collection into the classes I teach, and libraries. Our Web page directs the users to

M4> 2000 Federal Depository Library Conference - Proceedings

the catalog, indexes and databases, library Most of our documents are cataloged. All of information, maps of the collection, and, of our documents are located on the 3rd floor (the course the Government Documents Web page. main floor).

1510 St. Olaf Avenue Norlhfield, Minnesota S50S7

Questions? Need Research Assistance? Ask Us!

NEW! Send Interlibrary Loan requests online! Try out our nev SAGE - Our Library Catalog online request form on the Interlibrary Loan Web page. Indexes & Databases

Our Hours | Maps of Our Collection About the St. Olaf Libraries NEW! Electronic Journals

Library Departments & Personnel Research and Reference Course-Specific Research Guides Sources on the Internet Government Documents Other Library Catalogs

Halvorson Music Librap^^

Archives | NAHA j Kierkegaard Library Maps & Guides for Carleton & U of M Libraries ST. OLAF COLLEGE Home Page

Library Review Documents | DRAFT Copyright Policy

The main documents collection covers 4,550 bulletin boards along side of 20 shelves for square feet. As you enter from the main lobby current serials, 1 3 shelves for new books, and area, you are first greeted by a display area. 2 shelves for a permanent GPO display.

The "topical" display area is 12 shelves and

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This is the current display. At the top are

humerus and satirical political quotations (from To the left of these are Current Periodicals. I a book in the reference collection). VOTE is have a binder with me that includes additional made from pictures of people and other pictures as well as some documentation on subjects meant to trigger an emotion and how the original shelves were converted into reflect an issue. The government documents this display area. on display include Campaign Guides, We the People, How our Laws Are Made, and Where's Across from these the Maps are located in two Dan Quayle? —I must admit, we occasionally wooden cabinets alongside two mounted map may take a liberty in an attempt to coax a boards, each 4x12 feet. Maps displayed on student to look further. these boards vary. A student finds the cabinets user-friendly. Notice the largest (oversized)

Previous displays have included a Valentines rolled maps in the container to the right, each Day Display, each letter of the 1960's love labeled with SuDocs number and bar-coded.

symbol cut out of different red fabric To the right of this is a two-drawer metal surrounded by only documents with red cabinet housing PREX maps (set up as a vertical covers. The caption read: Take a document to file). The smaller CIA PREX maps are in

bed: exciting; safe; no regrets. Another was a binders in the Documents Reference area. All display titled "Dinky Docs" and showcased microform and CD-ROM's are also in this area. only the smallest of the documents.

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Each shelve is properly labeled with SuDocs do come in handy for the patrons. Duplicates numbers, with occasional "helpful hints" which of these signs are also in the binder.

Whenever possible, all books have clearly Standards and Regulations are in decorated marked SuDocs labels on the binding. In this binders. case the Congressional Debates. Some pamphlets, such as Federal Motor Vehicle

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The Bezanson Box Method background for small pictures. (I have a picture file with me today). Save pictures: from bookcovers; catalogs; magazines (not from your library collection). Run #924 adhesive tape (two sided) down the Don crops them and files them under: Human vertical sides of the picture. Make a title label Figure, Abstract, Landscape, Solids, Wildlife, either by word processor or copy or scan the Letters & Numbers. Use solid color pieces of logo from the publication. Most use titles only, book jackets to outline labels or as a and do not include the SuDocs number unless

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A box may include more than the title. If a Hearings are a black and white dog gallery,

joumal is continued by microform or which I don't have a slide of, but do include a

otherwise, it is indicated not only in the catalog picture in the binder. record, but also on the box. For collections of

pamphlets in various sizes, it may be necessary This gives you a sampling of the St. Olaf

to identify them by series of SuDocs. I have a Government Documents collection. It's our few boxes with me that show these exceptions, way to promote our collection, and it serves us including the Department of the Interior and our users well. National Parks pamphlets. After Mark talks about the Clearinghouse and

In many cases, effort is made to match the how you can participate, please fill free to ask pictures to the topic: Survey of Current me questions and stop up to examine some of Business, Women's Bureau. the props.

Some areas are portrait galleries: Congressional

Record is Portrait Gallery. Congressional

149 2000 Federal Depository Library Conference - Proceedings

Writing the Disaster Response Plan: Going Beyond Sliouting "Help! HelpP'

Stephen Henson Louisiana Tech University Ruston, LA

Librarians don't like to think about disasters Any of these disasters has the potential for damaging books and library materials. But a damage to the library building and collections,

look at the library literature reveals a long list or could result in a disruption of services. of disasters affecting libraries. These disasters

include fires, floods, earthquakes, hurricanes, Some disasters, while less dramatic than the tornadoes, and workplace violence. Any of previous list, are equally threatening to the these disasters has the potential to harm the library collection, staff, and users: library's collections, the building, the library employees, and the library users. In addition • High temperatures to potential damage, the disaster may disrupt • High or low humidity the services that the library offers to its users. • Having a disaster response plan in place before Mold and mildew a disaster strikes can help the library minimize • Pests the impact of a disaster and restore collections • Asbestos and services in an optimum time.

These disasters, although subtle, still require A library disaster is a threat that might cause valuable time and attention of the library harm to the library collection, building, staff, or administrators and staff. In addition, users, or it is an unscheduled disruption of remedying these disasters can require normal library services. considerable monetary resources from the library. Library disasters may be dramatic:

The disaster response plan is a document that • Fire describes the steps a library takes to prepare for • Flood and prevent a disaster and, should a disaster occur, the procedures the library will follow to • Earthquake respond to the disaster and recover from it. • Tornado

• Hurricane In this paper, we will look at the following

• Bomb threat topics:

• Civil disturbance or riot • Objectives and Purpose of the Disaster • Work-place violence Response Plan • Hostage situation • Disaster Response Plan

• Disaster Response Team

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• Emergency Instructions A library disaster can occur at any time of day

or night. Thus, it is impossible to know in • Priorities for Salvaging Materials advance who will discover a disaster. It may • Contents of the Disaster Response Closet be a custodian, a security person, a stack page, • Disaster Response Reports or a librarian. You should compile a disaster response plan that provides useful information • Special Problems during a Disaster to the first person on the scene regardless of • Format of the Disaster Response Plan the person's expertise. The disaster response plan should: On the 1999 Biennial Survey of Depository Libraries, we were asked to respond to • Outline initial action to be taken in event Question 1 1 : Does the library have a disaster of a disaster response plan in which the Federal depository collection is included? Of responding libraries, • Outline long-term steps to complete a 57% answered Yes, 43% answered No. recovery effort

• Provide contacts with personnel essential Objectives and Purpose of the Disaster to a successful recovery Response Plan

During any emergency or disaster, the

In writing a disaster response plan, it is protection and safety of human life must be the important to keep in mind several objectives unquestioned first priority of all persons for the finished plan: involved with the salvage effort. Do not enter, or allow others to enter, a damaged or flooded

• To anticipate possible disaster and area until officials declare it safe. All library introduce measures to reduce the effects staff and volunteers who assist in a salvage should a disaster occur effort should understand that they should never risk their own safety to protect or rescue library • To ensure that library staff are informed materials. A human life, unlike books and and trained in disaster procedures materials, cannot be replaced. • To ensure that trained professionals frequently inspect the building Disaster Response Plan • To ensure that disaster response procedures are well planned The process of writing the disaster response

• To ensure that disaster supplies and plan consists of four steps: equipment are on hand or readily available • • To establish priorities to determine the Survey the library building and grounds order in which items are rescued and • Outline the disaster response plan recovered • Write the plan • To establish contact with contractors and • Revise, revise, revise consultants who specialize in disaster response Begin the writing process with a survey of the • To ensure that normal conditions and library building and grounds. Monitor indoor services are re-established as soon as air quality for temperature, humidity, mold, possible after a disaster and mildew. Monitor the collections and for potential hazards • To ensure that the library introduces feed- building for pests. Look building. back mechanisms to evaluate the both inside and outside the Clean up obstructions effectiveness of the disaster response plan potential trouble spots such as

151 2000 Federal Depository Library Conference - Proceedings

near exits or old paint cans stored in Disaster Response Team mechanical rooms. Outside the building, look for tree limbs that overhang the building or An essential part of an effective response is a clogged drains on the roof or in the parking lot. good disaster response team. The disaster

response team is an on-going group who work After a survey of the building and grounds, constantly on identifying contractors and outline the disaster response plan. Involve consultants, refining recovery priorities, and library administrators, librarians, and support developing recovery techniques. Because of staff in the process because any disaster in the the members' work in advance of a disaster, library will somehow affect all these groups. the team is ready to swing into action when a Everyone working in the library needs to have disaster occurs. Each team member has a an investment in the disaster response plan. specific role to play. A disaster response team Identify the disaster response team, and assign might include the following members: duties to the team members. Determine the priorities for rescuing and salvaging library • Team Leader materials. Anticipate disasters that affect either • Recovery Specialist small or large areas of the library, or that affect • the community as a whole such as tornado, Crew Manager earthquake, or hurricane. During a major • Supplies and Transportation Manager disaster affecting the entire community, where • Recorder will the library turn for resources? Plan for • Photographer damage to computers and electrical equipment. Establish a communications policy • Communications Manager that identifies the library's official spokesperson • Keeper of the Disaster Response Plan as well as an official communications outlet. • Others as needed Contact suppliers, contractors, and consultants who specialize in disaster response to identify The Team Leader manages any recovery and the services that meet the library's needs and salvage operation and coordinates recovery budget. activities. After consulting with other members of the team, the Team Leader determines the If you have done a good job in surveying the level of response based on established facilities and outlining the disaster response priorities and the scope of the disaster. The plan, writing the plan will be easy. Compile a Team Leader handles publicity and public phone tree of the disaster response team. relations such as requesting volunteers. Compile the list of priorities for rescue and salvage. Compile a list of suppliers, The Recovery Specialist stays current on contractors, and consultants with which the recovery procedures by reading the literature library will do business. Finally, write down and attending conferences and meetings. With all steps the library will take to recovery from a the knowledge gained through these disaster. experiences, the Recovery Specialist develops specific recovery procedures for the library. By Revising the disaster response plan is an training library staff and volunteers, the ongoing, never-ending process. To be Recovery Specialist ensures that appropriate effective, the disaster response plan must be recovery and salvage procedures are followed. current and accurate. You should review the disaster response plan at least once each year The Crew Manager assembles and coordinates and revise as needed. work crews of library staff and volunteers. In addition, the Crew Manager controls the flow

152 2000 Federal Depository Library Conference - Proceedings

of materials into and out of the recovery center. the Keeper revises pages or sections as needed. Because breaks, food, and refreshments can The master copy of the disaster response plan help improve the morale of work crews, the is held by the Keeper. At least once each year,

Crew Manager arranges for these amenities. the Keeper asks all members of the disaster

After a disaster, the Crew Manager should response team to bring in their copies of the recognize volunteers who help in a recovery plan for review and revision. project.

In the course of writing a disaster response The Supplies and Transportation Manager, plan, the library staff may decide that they want working with the Recovery Specialist, or need other team members. Positions should determines the supplies that the library needs be created and duties assigned as needed. to keep on hand for immediate response in the event of a disaster. As the person in charge of Emergency Instructions the disaster response closet, the Supplies and Transportation Manager issues supplies to work All library personnel should have a copy of crews. In addition, the Supplies and emergency instructions that cover severe

Transportation Manager arranges transportation weather, earthquake, fire, flood, bomb threat, of library materials that are sent to commercial and work-place violence. The emergency salvage companies. instructions should include evacuation

procedures. In the event of evacuation from

The Recorder maintains the list of priorities for the building, the library should have a recovery. This list is also included in the designated gathering point for all library copies of the disaster response plan. The personnel. At the designated gathering point,

Recorder tracks damaged materials sent from officials can take a head count to determine if the library building. In addition, the Recorder all employees got out successfully. In addition corrects the library's holding records when to evacuation from the building, the emergency material is discarded. instructions should include information on evacuation to a designated emergency shelter. The Photographer helps document a disaster and subsequent recovery effort by Priorities for Salvaging Materials photographing or video-taping the damage to the building, collections, and furniture. It is It is essential that the library administrators and important that the Photographer keep a careful staff agree in advance on the priorities for record of the date and time of the photos or salvage. Because mold and mildew growth videos. When a damaged area is declared safe may begin within 48 hours of materials getting to enter, the Photographer should photograph wet, the library must know in advance which or video an area before any clean up work is materials will be salvaged and which will not. done as well as after an area is cleaned. The larger the scale of the disaster, the more important the priorities become. In establishing The Communications Manager operates the priorities, the library administration and staff library communications center and handles must think of the library as a whole, not just in incoming and outgoing calls. terms of a unit or a department. The priorities

are important in the aftermath of a disaster to The Keeper of the Disaster Response Plan, help everyone to work together on the working with other members of the disaster recovery effort. response team, coordinates all activities concerning the disaster response plan. As the Several questions are important in determining principal writer of the disaster response plan. priorities for salvage:

153 2000 Federal Depository Library Conference - Proceedings

The library can establish as levels of • Is the material critical for the ongoing many priority operation of the library? as are judged necessary to the library's operation. • Is the material available in another format or another nearby collection? Contents of the Disaster Response Closet • Would replacement cost more or less than

restoration? To respond effectively to a disaster, the library

• Is the piece rare or important to the should keep essential supplies on hand.

library's collection? Although it is not necessary to keep these

supplies in a closet, some level of security is • Does the piece require immediate attention important to keep materials from getting used (clay-coated paper, .vellum, or water- in everyday operations. The Supplies and soluble ink)? Transportation Manager controls the disaster response closet and issues materials as needed. When establishing priorities for salvage, there Keys to the disaster response closet should be are some suggested categories of material to readily accessible at all times, even the consider: when library is closed. A list of materials to have on hand in case of emergency includes: • First priority. These are the materials judged essential to the library operation. • Wet-dry shop vac Examples could include • Dehumidifier

- Unique office files including personnel • Electric fans files, financial records, and insurance • Heavy-duty, grounded extension cords policies. Before establishing this • Plastic sheeting to drape book stacks and material as a first priority, determine if furniture to protect them from a ceiling leak some or all of the material is duplicated

in a central file for the city, county, or • Unprinted newsprint to cover work tables campus. You may find that portions of to protect them from water stains these files are thus duplicated and • Freezer wrap for covering wet materials could be easily reconstructed. If so, going to a commercial restoration firm that portion of the office file would be a • Waxed paper to interleave books with clay- lower priority. coated pages • - Irreplaceable items such as unique Latex or rubber gloves books and manuscripts. • Small plastic buckets

• Paper towels and sponges - Record copy of theses and • Masking tape and duct tape dissertations. For decades, many academic libraries have microfilmed • Scissors theses and dissertations. Some libraries • CAUTION: DO NOT ENTER tape and are now digitizing them. Whether film signs

or digital, it is a good idea to store a • Monofilament line (fishing line) to hang copy outside the library building. signs • Dust masks • Second priority • Rescubes® and plastic milk crates for - Rare books moving wet materials - Microform master copies.

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• Cleaning products and disinfectants response reports annually to identify trends and to determine the costs of disasters. By Disaster Response Reports analyzing the disaster response reports, the library administration can establish

After each disaster, regardless of how minor, an maintenance priorities for the library building appropriate individual, usually the librarian and grounds. responsible for the area where the disaster occurred, should write a disaster response Special Problems during a Disaster report summarizing the incident. Because the disaster response report will create institutional There are special problems that need particular memory about the disaster, you should write attention during the response to a disaster: the report for the librarians who will work in the building five to ten years in the future. To • Mold and mildew. The spores of some record the incident fully, the disaster response molds and mildews are toxic to humans, report should include: causing flu-like symptoms and even death. Anyone with asthma, mold allergies,

• The date and time of the disaster chronic respiratory disease, or a compromised immune system should not • The area of the library affected by the enter an area until it is clean, dry, and disaster tested for molds and mildew. • A description of the disaster • An approximate number of pieces affected • Asbestos in the building creates problems. • The immediate response taken While dry flakes of asbestos can be cleaned

from books, there is no recognized way to • The long-term actions taken salvage books and library materials that are • The amount of time rescuers spent on the wet with water contaminated with recovery operation (person hours) asbestos. • The results or impact of the disaster

• A description and number of pieces • Electric equipment and computers that

discarded, if any have been wet should be treated carefully.

• The financial impact of the disaster Because of potential shock hazards, a including human resources, supplies, professional electrician should check all replacement materials circuits and equipment before the electricity is turned on. • The photographs or videos made by the Photographer Format of the Disaster Response Plan

The person writing the disaster response report Consider creating two versions of the disaster should send copies of it to each of the response plan: a master copy and working following files or individuals: copies. The master copy, which should be held by the Keeper of the Disaster Response • Library department or unit files Plan, includes features that are not in the • Appropriate library administrator working copies. These additional features could include a purpose statement, the disaster • Keeper of the Disaster Response Plan response reports, and the revision table. By contrast, the working copies, which are The library administrators and the disaster distributed to the disaster response team and to response team should review the disaster

155 2000 Federal Depository Library Conference - Proceedings

public service points in the library, are The final key is to be consistent both in word stripped-down versions of the master copy and usage and page layout. By presenting the are utilitarian. They have no material that does material in a consistent manner, you help the not directly address disaster response. The reader understand the instructions. Be working copies have no introduction, no consistent in the use of terms and titles. If you purpose statement, and no disaster response refer to the Government Documents reports. Department in one sentence and in the next, refer to the Government Documents Unit, the

The format of the disaster response plan can reader may question if you are referring to the help users understand instructions and take same entity. Eliminate potential confusion by proper action. Make the plan easy to use. If consistent use of terms. the plan is hard to use, people won't use it.

Don't make responders wade through verbiage In addition to consistent use of terms, help the to find information. In formatting the plan, reader understand the instructions by using a consider how it will be used. The person using consistent page design and layout. A the disaster response plan is facing a disaster consistent page layout gives the reader visual and will probably be under some stress. The clues that help in understanding the plan will probably have few prose paragraphs. information. Consider using a bold sans serif

Instead it will consist primarily of lists, tables, face (such as Arial Bold) for headers and a serif charts, and floor plans. face (such as Times New Roman) for text. In addition to being consistent in the use of

The writing style should be clear, concise, and typefaces, be consistent in the layout of the consistent. Be certain the reader can page. Put the title and other information in the understand the instructions you have written. same place on each page. The reader can then

If possible, test the instructions on library staff anticipate where and how the instructions are and others to see if they can understand an presented. Use white space to guide the instruction without additional information. If reader's attention to important information. the test subjects have questions or do not understand an instruction, rewrite the Make the plan easy to revise. If the plan is instruction until the test subject understands it. hard to revise, you won't revise it. Because the Use the active voice and the imperative mood. plan has to be current to be useful, the

Use precise room numbers and other locations. information in it should be revised as often as

Avoid acronyms; the person using the response needed. In the next part of this paper is a list plan may not be familiar with library acronyms. of sections that may be included in the disaster Do not write an instruction that states "Go in response plan. The plan will be easier to the ILS office, and turn off the main switch." revise if each of these sections starts on a new The responder may not know what ILS means page. or where that office is located. Instead write an instruction with a precise room number: "Go in To make the plan both easy to use and revise, room 105, and turn off the main switch." put the pages in plastic page protectors in a 3- ring binder. Use clear index tabs to indicate

In addition to being clear, the disaster response sections. Date and initial every revision, no plan should be concise. Don't use matter how minor. unnecessary words. There will be few adjectives in the disaster response plan. Be sure to include all relevant information without floundering in unnecessary details.

1S6 ,

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Suggested Outline for the Disaster Response My daddy always said, "Hope for the best, but

Plan plan for the worse." If you are lucky, your library will never need to use the disaster

At a minimum, a good disaster response plan response plan. If, on the other hand, your will include the following sections: library does suffer a disaster, you will be ready with information that should help achieve the • Emergency telephone numbers best possible outcome.

• Disaster response team members and duties Selected Resources • Emergency instructions

• Priorities for salvaging materials Books

• Recovery techniques and procedures for salvaging damaged books Alire, Camila, ed. Library Disaster Planning and Recovery Handbook. New York: Neal- • Inventory of the disaster response closet Schuman, 2000. location of keys to the disaster response closet Kahn, Mariam. Disaster Response and Planning • Disaster response reports (master copy for Libraries. Chicago: American Library only) Association, 1998.

• List of contractors and service providers who specialize in disaster recovery Articles

• Resources such as large freezers Hobbs, Lenora. "Chaos Limitation: Emergency • Distribution of copies of the disaster Response Plans." Public Libraries 30 response plan (September/October 1999): 277. • Revision table (master copy only). Moore, Mary. "Attack of the Killer Mold Distribution of Copies Spores." American Libraries 30 (March 1999): 46-9. Distribute copies of the disaster response plan to appropriate people and offices: Morgan, G. and J.G. Smith. "Disaster Management in Libraries: The Role of a Disaster Plan." • Provide members of the disaster response South African Journal of Library and Information Science 65 (March team with two copies: one to keep at work, 1997): 62-71. the other to keep at home.

• Provide library administrators with two Page, Julie A. "When Disaster Strikes: First copies: one to keep at work, the other to Steps in Disaster Preparedness." The Serials keep at home. Librarian 36 (1999): 347-61. • Provide all public service points in the

library with one copy Schaefer, Mary Jo Jecklin. "An Ounce of • Provide library security with one copy Prevention: The Importance of a Written Disaster Plan." Texas Library Journal 71 • Provide city or campus safety office with 158-61. one copy (1995):

• Provide other concerned offices with one copy.

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Schink, Michael Lee. "Selecting Disaster Internet sites (URLs checked on 21 September Recovery Software." Colorado Libraries 25 2000) (Spring 1999): 38-9. Amigos Library Services, Inc. A Disaster Plan Wettlaufer, Brian. "Preparing a Library Disaster for Libraries and Archives, 2000: Plan." Library Mosaics 5 (November/ http://www.amigos.org/disasterplan.pdf December 1995): 8-10. Colorado Preservation Alliance. Disaster Documents Recovery Plan. http://felix.aclin.org/other/libraries/cpa/

Fox, Lisa L. Disaster Preparedness Workbook articles/disaster/disasterplan2.html for U.S. Navy Libraries and Archives; prepared on behalf of the Northeast LALINC Task Force on Preservation and Document Conservation Center for the Disaster Planning. U.S. Naval War College Library. Newport, http://www.latech.edu/disaster

R.I. : The Library, 1998. SuDocs: D 208.202:D 63 SEFLIN Preservation and Conservation

http://disaster.lib.msu.edu In left panel Committee. Disaster Plans on the Internet. select Sample Plans, then select U.S. Navy http://seflin.org/preserv Scroll down to Libraries and Archives Disaster Various Disaster Plans Preparedness Workbook in either PDF or HTML version SOLINET. Preservation Services. http://www.solinet.net/presvtn/preshome. Chart htm

Emergency Response and Salvage Wheel; Stanford University Libraries, Preservation produced by the National Institute for the Department. CoOL: Conservation OnLine:

Conservation of Cultural Property in Resources for Conservation Professionals.

cooperation with the National Task Force http://pal i mpsest.stanford .edu on Emergency Response. Washington, D.C.: The Institute, 1997. Western New York Library Resources Council. http://www.heritagepreservation.org/ Western New York Disaster Preparedness PROGRAMS/Wheell .htm and Recovery Manual for Libraries and Archives. http://www.wnylrc.org/pub/disman.htm

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Questions for Reconsidering Depository Status"

A. Hays Butler Sheila M. McGarr Rutgers University Scliool of Law U.S. Government Printing Office Camden, Nj Wasliington, DC

David C.R. Heisser Elizabetli M. McKenzie The Citadel Military College Suffolk University Law Library Charleston, SC Boston, MA

Introduction: A. Hays Butler documents in print and continuing to spend very substantial library resources on the

The Federal Depository Library Program is processing and management of these almost two centuries old. Most librarians resources? Those are the questions we want to would agree that this system has provided this grapple with today. For those of you who are country with very effective access to considering whether to retain your depository Government publications and Government status, we would like to present you with some information during the last 200 years. of the considerations you may wish to take into However, the electronic revolution has raised account in making this decision. many issues about the future of the program in general and, in particular, about the value of Let me explain the format we have decided to participation in the program. use. Instead of having members of the panel address you sequentially, we have decided to

It is almost impossible to grasp the full use a question and answer format. I will magnitude of what is happening. Let me cite present questions to the panel and ask one eye-catching statistic. In October 1995, members to take turns providing their about 800,000 documents were downloaded perspectives on the questions. We have from GPO Access. In March 2000, 29.1 grouped the questions into several categories. million documents were downloaded from Your handout includes the questions and you

GPO Access. That is in just one month. That might want to follow the questions on your is a 30-fold increase in just five years. I handout as we move along. understand that the monthly average is currently 25 million documents. That is close Before we begin the discussion, I would like to to 300 million documents a year. It is mind- introduce the speakers on our panel. All the boggling. speakers on the panel bring a lot of expertise to the issues we are considering in this program.

How does this incredible electronic I am very excited they have agreed to come achievement affect the traditional depository today to share their experience and insights. program? As Government information has become increasingly available on the Web, Let me start with Sheila McGarr. Since June many library administrators have questioned 1 999, Sheila has been the Chief of the Library the costs and benefits of continuing to Division at the Library Programs Service at participate in the program. What is the GPO. Prior to 1 999, Sheila held a number of relevance of continuing to receive millions of positions at GPO involving the FDLP,

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including Chief of Depository Services and programs concerning Federal depository issues.

Chief of the Depository Administration Branch. Greta is a former FDLP library inspector and She continues to supervise the depository has strong views about the obligations that library inspectors. Sheila received her MSLS depository libraries have to the public. At that from Catholic University and her BA from time, Betsy and Greta had a number of Merrimack College. conversations that had an important impact on

Betsy's views when it came time to consider

David Heisser is Reference and Documents Suffolk's depository status. Librarian at the Daniel Library of The Citadel Military College in Charleston, South Carolina, Let me note that we have prepared a where he has worked since 1995. He has a bibliography. You can find extensive MLS from Columbia University. He has been a discussions of the questions we will address documents librarian for most of the past 23 today in the articles and materials cited in the years and is currently Federal Relations bibliography. There is also a list of the

Coordinator of the South Carolina Library questions I will pose to the speakers during the Association. Last year David published an program, which you have, as a handout. article in Government Information Quarterly about depository library administrators' plans for offering public services in the age of Question 1: Access to materials - Comments electronic transformation of Government by Sheila M. McGarr information. This is listed in your bibliography. a. What titles or categories of materials

would a library lose if they withdraw from Betsy McKenzie has been a law librarian since the FDLP? 1986 and Director of Suffolk University Law Library since 1996. Several years ago, Suffolk Everything! Free access to paid subscriptions decided to drop its depository status. Betsy to STAT-USA, Environmental Health was the Director of the library when this Information Service, NOAA Climatic Data, etc.

decision was undertaken. I think we are Legal reference materials in paper such as fortunate to have Betsy here to share some of Statutes at Large, U.S. Code, House & Senate the considerations and issues that were reports and documents; periodicals such as involved in this decision. FDA Consumer, Social Security Bulletin;

agency annual reports; and maps if you have a

I would like to mention, in particular, two selective housing site with a Geography or aspects of Betsy's experience that are relevant Geosciences Department. to the program we are presenting today. First, as a graduate student in library science at the b. How important is that material to library University of Kentucky, Betsy had a graduate users? assistantship in government documents. This experience was very influential in the ESSENTIAL to the library's primary clientele development of Betsy's views concerning some AND the public. A depository library, of the issues we will discuss today. The depending on how broad its collection second experience occurred while Betsy was development is, gets a wide selection of serving as Chair of Legal Information Services materials free of charge in exchange for to the Public Special Interest section of the providing public access to the information. American Association of Law Libraries several years ago. At that time, Greta Boeringer approached Betsy about co-sponsoring several

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c. Can the information be obtained through e. Are electronic resources acceptable to ail

other channels and if so, at what cost? of the library's users?

As an aside, I hope we are beyond looking It depends. Are there electronic (online) upon the FDLP as only a "free book" program versions of all the library's current tangible and that depositories remain in the FDLP for selections? Does the library already have a the knowledge and research value that Web presence for electronic "distance government information products in all media learners?" Do users want "just-in-time" access add to a library's collections and for the public or "just-in-case" ownership? Do your users or good. the courts need official, authentic photocopies? Does your user community have the computer In an attempt to answer this question, Rob or navigation skills to access online Lopresti at Western Washington University information? A recent article in the took a random sample of shipping lists from Washington Post and also the report of panel 3 the first 4 months of 2000, then from each list [External User Needs] of the NCLIS study randomly selected a document. Using the [Comprehensive Assessment of Public Catalog of U.S. Government Publications, Information Dissemination Policies and Govbot, and the home page of the authoring Practices] mention the need of computer skills agency, he discovered that about 48% of the for both librarians and patrons. sample was available on the WWW. Marcia

Gorin at Florida State University attempted to f. Are all materials suitable in electronic duplicate Lopresti's study and found that 45% format? was on the WWW.

Not necessarily. Also there is the dilemma of Depository materials are available through cost shifting to libraries and the public other channels, but not all are available for [computer workstations, software, printers, purchase. There is ILL from a depository but licensing fees, printing fees] versus generally that won't help the "I need it yesterday" needs. one-time purchase of storage cabinets, Some materials can be purchased from GPO shelving, etc. and the prices can be obtained by using the

Sales Product Catalog at < http://bookstore. g. Will GPO and agency electronic sources gpo.gov> or from vendors. GPO does not sell be available indefinitely? agency annual reports or certain periodicals, and for a tangible copy the library must get Permanent public access (PPA) is an essential onto an agency's mailing list. element of a responsible electronic information

dissemination program. LPS is working with d. What material in the current collection other Federal agencies to raise public

must be surrendered if the library awareness. In fall 1999, GPO began quarterly withdraws from the FDLP? meetings with representatives of the national libraries (LC, NLM, NAL); other Federal

Potentially ALL OF IT! Realistically a small agencies with major information dissemination portion that the Regional depository "cherry programs (DOE, DTIC, etc.); and information- picks" to fill in gaps, replace worn copies, get related organizations (NCLIS, Coalition on duplicates of high use items, etc., in order to Networked Information, Council on Library maintain a comprehensive collection for the and Information Resources), to advance the benefit of the state or region. The Regional goal of keeping electronic Government may direct the former depository to offer major information available to the public sets to the Needs and Offers list.

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permanently. GPO hosts the PPA Working electronic paper makes lengthy reading of Group Web site at < http://www.gpo.gov/ electronic documents comfortable. ppa>.

I am very worried about the continued h. What plans are in place to guarantee availability of electronic materials from the

permanent access to electronic GPO and especially agency sources. Even if Government information? the materials are archived, which does not seem to be happening yet, the archiving GPO Electronic Information Access institution must commit to updating the format Enhancement Act of 1993 (PL 103-40) charged as technology advances. Those of us with 5.25 GPO with developing mechanisms to enhance inch disks or files in Wordstar format will public access to elecfronic information. One understand the need to copy electronic provision is to operate an electronic storage documents periodically into the current format facility to which online access is made in order to ensure continued access over time. available. The most visible is the production and maintenance of the Congressional Record Question 1: Access to Materials - Comments and Federal Register for remote online access. by David Heisser

Managing the FDLP Electronic Collection I can't underscore too strongly the great issue

(1998) states that GPO is assuming of archiving of the information. Some of the responsibility for key aspects of the life cycle value of the individual depositories will be to management of electronic Government archive hard copy documents. And the information products in the FDLP. GPO wants program as a whole should help to direct the

to preserve and provide continuous access to archiving of electronic documents. I would authentic, official, and reliable Government hope libraries would think hard about making information. Permanent public access is being a contribution to that effort. assured through documented partnerships with GPO, Federal depository libraries, and Federal agencies. In every case, GPO acts as the PPA Question 2: Cost & Expenses - Comments by safety net for the external partner and Elizabeth M. McKenzie guarantees PPA to everything in the FDLP

Electronic Collection. The bibliography lists several excellent studies looking at the total cost to a library of

Question 1: Access to Materials - Comments participating in the depository program. These by Elizabeth M. McKenzie include such hidden costs as the need for more highly trained personnel for acquisitions,

Sheila's point about the age of the depository is processing, and reference services dealing with particularly good in this section. If we had government documents. There are the costs of become a depository in earlier years, or held complying with special FDLP requirements rare materials for some other reason, we would such as time on the Needs and Offers lists have been much more likely to lose valued before discarding unwanted material, or items upon leaving the depository system. The dedicating new electronic equipment to materials would also have been more difficult depository patron use. There is the more to replace. indirect expense of constantly receiving unwanted documents because one must select

I also liked the comments made about the entire item number and accept everything electronic materials. Some materials are just that is grouped there. Ironically, the more not suitable in electronic format, at least until serious the library is about providing real

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access to documents, the more expensive We did not save any money by withdrawing participating in the FDLP becomes. from the program, even considering the personnel costs and other indirect costs to our The expense of maintaining a good depository libraries. We did not eliminate any positions.

library is higher than many have thought. Our former government documents librarian Libraries are not receiving strictly "free" position was vacated and transformed into a materials through the Federal Depository regular reference librarian. Our former Library Program. There are extra finding aids, documents processor moved to another such as Andriot's or SilverPlatter to buy, as well position in the library, and we replaced his as the hidden expenses mentioned above. position with a serials clerk. The serials clerk With the migration of so much government was needed because that department carried material to the Web, the benefit of participating the long-term brunt of processing the materials in the depository program is shrinking for those we now receive from our jobber that formerly libraries where the mission does not include came from GPO. Although these replacement public access as a central value. Not positions are not as highly paid, we spent the everything is on the Web, or ever will be. But savings and more on vendors. We pay for the the more is there, the less reason may appear items we receive now, and even something to continue in the FDLP. Note my concern extra for the convenience of using a jobber. about archiving and long-term access to this Although we only receive items that we really material. However, those materials that are want, and do not have the FDLP standards and marginal to my collection are tempting to get special requirements, leaving the FDLP was not

from the Web now and count on other libraries a cost saving to us at ail. I should say here that to warehouse it for later needs. we left the program, not because of cost considerations, but because we were informed The costs of withdrawing from FDLP must also that the new building would require ID cards be weighed. We must replace through paid to access the front door and again to open the subscriptions the serial items we wish to elevators on the library floor. We considered continue receiving. Because of difficulties in that this aspect of our new building would ordering through the government, our library make it impossible to truly comply with the decided to pay extra and use a jobber to obligation to allow public access on an equal replace most government documents. For footing with our regular patrons. I feel strongly exact information on the added expense, see that, having accepted the benefit of the

the article I co-authored, which is listed in the depository program materials for my library, bibliography. A library that is required to we have a reciprocal obligation to supply return materials to the Regional depository access to those materials to the public. must also spend money to replace (if possible) those materials. There are other, Question 2: Cost and Expenses - Comments unquantifiable costs to consider as well. We by David Heisser lose the expertise of the documents librarian. Depending on the community, we may lose Being a depository entails investing in public the status of participating in the FDLP, and the workstations and other equipment that may be good will generated from supplying documents costly to acquire and maintain in accordance to the larger community. Some libraries lose with GPO standards. But I have heard from the ability to point to FDLP standards and many colleagues that, instead of being an requirements to pressure parent institutions or intolerable burden, the standards have helped communities into funding these purchases. the library to justify purchases of high end equipment that will also be used for other services-in other words, the standards have

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helped them obtain things they were But libraries are finding themselves compelled eventually going to need anyway. by their institutions to measure and justify the benefits and costs of remaining in the program Question 3: Library Mission and Public and providing service to a public outside their Service - Comments by David Heisser primary clientele, usually meaning their tuition- paying students. A number of prestigious

When it comes to public service, documents private academic institutions in different parts librarians have always been zealots. The of the country are watching the changing phrase "Documents to the People" is not just a situation very closely. slogan. It is a battle cry. Maintaining collections of documents in paper and other As a matter of interest I'd like to ask-would formats has always entailed a strong service you raise your hand, if you work in a library commitment. where, if you were not in the depository program, your institution would probably

So, if a library considers leaving the depository curtail or deny general public access? program, it should look carefully at its mission.

My institution is a state college, so we'll offer In the paper environment there was a kind of public access and service no matter what social contract whereby the library agreed to

happens. And I have heard library directors at serve the general public in return for the private academic institutions speak eloquently valuable and hard-to-get documents. But the of their schools' ongoing commitment to deal may not look so appealing if most serving the general public of their documents are made available to all on the communities. Web. Of course, having information on the Web doesn't mean that people don't need

In 1998, I visited 24 depository libraries, 8 assistance in finding and using that

each in three regions of the country, and I information-or even in gaining access to the interviewed the library directors and Web itself. There are still many people who documents librarians about how they expected are not computer-literate. The Internet may to provide public service in an electronic well increase the public's expectations for environment. These institutions included information and for service. public libraries and both private and public

colleges and universities. I was impressed by If your library is thinking of getting out of the

the strong commitment so many expressed to program, I would urge you to gauge the impact continuing to offer service to the public. At this will have on all your users, present and

some of the private academic libraries I was future. And try to assess the effects on your told that their parent institutions had a policy of surrounding community. Will you continue to being a beneficial part of their communities, assist the public? If you restrict access and

and that depository service was part of this. I service, where can people turn for help? I

found such strong positive statements that I think it is also worth considering what suspected that, if the depository program died, community you serve-now that the Web and

it would be a matter of the ship leaving the e-mail obliterate geographic and political

rats. In recent weeks I have been back in boundaries. Congressional districts and even

contact with people at the institutions I visited state lines.

in '98. And although several of these have conducted or will conduct reviews of the You may consider what impact your benefits of staying with the program, I am still withdrawal will have on the depository hearing a willingness to offer some degree of program itself and its ability to serve the public. public service. As a documents librarian I know that I am part

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of a great network of colleagues on whom I There are some constantly troublesome can count for their government information members of the depository community that will expertise. The two shared regionals in my state perhaps benefit the program by dropping out. give excellent and exemplary service, both Law schools tend to select a small percentage directly to citizens and through their backup of the materials available (we were selecting support of the selective depositories. I would about 1 1 7o), but among those are the most also suggest that you consider the impact your expensive materials produced, such as Federal leaving the program might have on the GPO Register, U.S. Reports, CFR, Statutes at Large, itself and that agency's ability to continue to U.S. Code. I believe there will be a shake-out, offer its special services to libraries and to the with libraries leaving the FDLP for whom public nationwide. public access was not central to their mission, and/or who did not strongly support the

If you do decide to leave the program, it would program either through selection of materials

be good to share your expertise with those or spending to enhance access. I hope the libraries in your area that will continue to serve result will be a stronger depository program. the public. This can be done through training, After our initial decision to leave the advising and referrals. depository program was made due to public access problems in our new building, we saw Question 3: Library Mission & Public Service other advantages to leaving the program. In - Comments by Elizabeth M. McKenzie our old space, the government documents

were stored in a separate library area. It was

Suffolk University is a private university, in a easy to restrict the documents users to that large urban area, a short trolley ride from the area. Though in practice, we did not really

Regional depository, Boston Public Library. restrict them, if there were security concerns or

We do not feel that we injured the interests of disturbances, it was easier to feel secure in the document-seeking public by withdrawing, expelling problem patrons from the non- since there are so many depository libraries to document library space. We were also moving whose missions the public is central. It would from a fairly secluded residential section of be a different matter if we were the only town to a very public, high-profile location depository for many miles. It would also be near the Boston Common. We anticipated that different if service to the general public were a security concerns and disturbances might occur central part of our mission. more frequently in our new location. With the documents integrated into the larger collection,

Law schools in particular have trouble with the it would be more problematic to deny access public access part of the depository mission. to worrisome public patrons. As a group, we have been troublesome members of the depository community, often Question 4: Intangibles - Comments by barring or restricting public access. See the Elizabeth M. McKenzie bibliography for some articles on this issue.

Our primary user group, the law students and I think I touched on these above in some ways. faculty, feel a strong sense of ownership in the I am very concerned that GPO and the FDLP law school library, and often complain about remain strong. If librarians do not speak and use by even the undergraduates of our own support the program, nobody will. No citizen institution. There is, then, this inherent conflict realizes that he or she is going to want a in the mission to our primary patron groups government document until the day comes. and the depository mission for public access. Only the library community recognizes the continuing importance of free public access to

government documents. I would like to see

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the library community work with the GPO to Francis J. Buckley, Jr. support their efforts to archive electronic Superintendent of Documents (SD)

documents and keep them in viable formats. I U.S. Government Printing Office sincerely hope that my articles and Washington, DC 20401 participation on this program spark, not an exodus from the FDLP, but a shakeout of the A copy should also be faxed to the Chief, marginal participants, and a re-commitment to Depository Services, at (202) 512-1432, as that the central mission of the depository program office actually handles the paperwork and by the remaining participants. expedites the process.

Question 4: Intangibles - Comments by David 2. SuDocs replies to the library director Heisser reminding him/her that the depository materials remain the property of the U.S.

I think it is worth considering the value of the Government. SuDocs directs the aggregate experience of the depository depository to work with the regional

community, including GPO itself. I am one librarian on the disposition of the who is dubious about whether FirstGov or any depository materials. A Federal agency or of the mega search engines will be able to do Federal court library follows the the job by itself to satisfy the public's requirements of the Exchange and Gift information needs. The depository program Division of the Library of Congress and has been a kind of nursery for training a lot of CFR 701.33(4) governing surplus property. superb librarians, because of the variety and The highest appellate court library of a state

complexity of documents work. And I include follows the guidance in the Instructions to areas such as familiarity with CD-ROMs and Depository Libraries for handling other electronic resources, maps and GIS secondary copies.

applications, and much more. I would hate for the library world to lose that. 3. SuDocs notifies the Regional about the library dropping status and working with

The depository program is being and will be the selective on the disposition of the

rethought-and I would like to see enough depository materials. libraries remain while this rethinking and eventual redesign is accomplished, so that a 4. If the library holds a representative or revised and renewed program can continue to Senatorial designation, the Member of make great contributions. Congress is also notified.

Question 5: Withdrawal Procedures - 5. Internal GPO staff and the microfiche

Comments by Sheila M. McGarr contractors are notified to stop all shipments. LPS staff deletes item selections When a depository decides to voluntarily from DDIS, deletes the libraiy's directory relinquish depository status, the procedures, and Web records, posts the information in from GPO's perspective, are less complicated Administrative Notes Technical than obtaining status. Supplement, etc.

1 . The library director writes a brief letter to These steps generally take 7-10 days from the

the Superintendent of Documents (SuDocs) time the letter is received in GPO. stating the desire to voluntarily cease being

a depository. The letter is addressed to: Once the library and the Regional receive the letters from SuDocs, the timetable for disposing

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of the depository collection is negotiated. The certainly depend on the outlook of the disposition timetable is often 3-6 months but Regional administrators about withdrawing can last longer depending on staffing at one or from the program, as well as towards the both libraries. In general, the former selective individual library, because the Regional is depository provides two lists to the regional: 1) where the control resides about what materials those holdings that the former depository wants have to be returned to the program. to retain; and, 2) those materials the library wishes to dispose of. The 5-year retention rule One comment about the length of time to no longer applies. The regional will evaluate complete the withdrawal: I was just stunned at the requests and direct the library in the proper the quickness of the GPO reply after I sent my procedures for discard or retention. For letter asking to withdraw. If you plan to leave, example, a list of major sets that the former set up all your replacement vendors before you depository no longer wants to keep may be send the tetter (though you should have called posted to "Needs and Offers." ahead to discuss withdrawing! Sheila's story about hearing from a vendor that a certain

Retention of materials by a former depository is library was withdrawing was hair-raising!). a privilege. A Regional may require the library to transfer specific volumes of the Statutes at Large, United States Reports, Serial Set, etc., to it. Should a former depository appeal to GPO, Selected Annotated Bibliography: the SuDocs will support the Regional's claim. Evaluating the Federal Depository Library

While the Regional has this right, it is not often Program exercised. Generally, the regional approves By Elizabeth M. McKenzie both lists. Blazek, Daniel, "Private Academe and Question 5: Withdrawal Procedures - Public Depositories: Access and Promotion," Comments by Elizabeth M. McKenzie Journal of Government Information, 24, no. 4 (1997): 285-311. A survey of private colleges While Sheila and the listed Web sites lay out and universities with depository libraries,

the process for withdrawal, I would like to looking primarily at public access and comment on tips that make the process promotional activities. smoother. Our library began the process by inquiring of the Regional and of Sheila what Boeringer, Greta, "Federal Depository would happen if we withdrew. They were thus Library Status Dropped by Urban University alerted to the possibility well before receiving Law School," Trends in Law Library

the official letter from me. I think the early Management and Technology, 8, no. 5 contact made a lot of difference. It also made a (Nov/Dec 1 997). A brief article about a difference that our library had a good record of hypothetical law school dropping out of the compliance with the spirit as well as the letter depository system in order to charge access of the FDLP rules. Our documents librarian fees. The author worked at Pace University was active in the community and knew the Law Library at the time of publication, but had

regional and central administrators. I have to formerly been an inspector for the FDLP. give huge credit to the folks at Boston Public Library, our Regional, because they were just Dugan, Robert E., and Ellen M. Library: wonderful to work with. But I am sure that if Dodsworth, "Costing Out a Depository we had a history of trying to evade our What Free Government Information?," responsibilities under the program, it would Government Information Quarterly, 1 1, no. 3 have been a different scenario. It would (1994): 261-284. An excellent cost analysis

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done at Georgetown University. Compares the that the documents of twenty years show that institution's expenditures to the expenditures Congress viewed the expansion of the by the GPO in supporting that depository. depository program as assistance to higher Includes a selective bibliography of cost education. analyses and depository libraries generally.

Kelley, Wayne P., "Commentary: Faull, Sandra K., Cost and Benefits of Access to Depository Materials," Law Library

Federal Depository Status for Academic Journal, 85 (1 993): 413-415. A short but pithy Research Libraries. Chicago: American Library article responding to recently published pieces

Association, May, 1979. Also available as an in the same journal, and arguing strongly that

ERIC document. This report is the earliest cost depository libraries have an obligation to analysis study, and inckides ARL member provide real public access to documents. The libraries which were then depositories. The author was at the time Superintendent of information by now is aged, but the study is a Documents. The articles to which he was model of cost analysis. It includes salary responding (and criticizing) were: James E. information for all staff working with Murray, "Limiting Secondary Patrons' Use of documents, down to student assistants and Academic Law Libraries During Examination desk aides. It factors in length of service for the Periods," Law Library Journal 84 (1992): 365; personnel. It also figures the floor space, and Barbara J. Snow, "When Goals Collide: equipment costs, outreach and "program" Planning and Implementing a Restricted Access costs, commercial reference tools, retrospective Policy at the University of Michigan Law costs for materials, cost for discarding Library," Law Library Journal, 84 (1992): 383. documents, cost for ordering documents, cataloging costs, and number of questions Kram, Lorraine, "Why Continue to Be a answered using Federal documents. Depository Library if It Is All on the Internet Anyway?," Government Information Quarterly,

Heisser, David C. R., "Federal 15, no. 1 (1998): 57-71. This is a very helpful Depository Program at the Crossroads; The article. The author considers how much

Library Administrator's Perspective," depository material really is available on the Government Information Quarterly, 16, no. 3 Internet, and the prospects for change in the (1999): 241-259. An interesting survey of future. She looks briefly at the costs of being a directors and government documents librarians depository and the potential savings of more at twenty-four libraries, in New England, Lower electronic distribution of government South and Florida. The author actually visited information. Brief annotated bibliography of and conducted in-person interviews, asking a cost analyses. series of questions designed to elicit the participants' opinions on the future of the Larson, Kathleen T., "Establishing a depository program. Libraries included public New GPO Depository Documents Department libraries, and public and private academic in an Academic Law Library," Law Library libraries in each region. The author finds Journal, 72 (1980): 484-496. Interesting view strong support for the depository program and of the beginnings of depositories in law school its aims, not only from the public institutions, libraries. The author urges us to "evaluate both but also from the private institutions. the benefits and drawbacks for such a step." She correctly spots that the primary drawback

Kahles, William, "Congress, Higher for law librarians is the right of public access, Education and the U.S. Federal Depository but includes other issues such as shelf space as Program," Government Publications Review 13 well. (1986): 233-242. A legislative history arguing

168 2000 Federal Depository Library Conference - Proceedings

McKenzie, Elizabeth, Elizabeth Schlueter, Kay, "Selection of Gemellaro and Caroline Walters, "Leaving Government Documents in Law School Paradise: Dropping out of the Federal Libraries," Law Library Journal 71 (1979): 477- Depository Library Program," Law Library 480. Interesting for an early view of

Journal, 92, no. 3 (2000). In-depth discussion depositories in law school libraries. Author of the process of leaving the depository surveyed law school libraries on the number program at Suffolk University. Includes cost and type of depository items selected, and figures, details and analysis of the process and found remarkably little consensus. results. "Documents should not be considered as being McKenzie, Elizabeth, Robert E. Dugan free acquisitions even when available through and Kristin Djorup, "Perspectives on... Leaving the depository system." the Federal Depository Library Program," The Journal of Academic Librarianship, 26, no. 4 Smith, Diane H., Ed., Management of

(2000): 282-285. A brief discussion of the Government Information Resources in process of deciding and withdrawing from the Libraries. Englewood, Colorado: Libraries depository program at Suffolk University. Unlimited, 1993. Good chapters include Analysis of replacement costs. discussions of the issues created by the shift to

distributing documents in electronic form, and Morton, Bruce, "Doc Doldrums: A the costs and benefits of depository Response to the Documents Librarians' membership to libraries. Manifesto," Government Publications Review, 20 (1993): 245-247. Argues that the depository Way, Kathy A., "Quality Reference program is an entitlement program for libraries, Service in Law School Depository Libraries: A and that the program would be better Cause for Action," Government Publications reorganized to recognize that fact. Review, 14 (1987): 207-219. Studies the

quality of reference service in law school

Orr-Waters, Laura, "Love it or Leave it: depository libraries in the Los Angeles area.

Government Depositories in Law Libraries," Notes the variation in quality and Legal Reference Services Quarterly, 15(3/4) completeness of answers given by the degrees (1996): 133-145. Weighs the arguments for held by the reference librarians. The rationale staying and for leaving the depository system. behind offering depository status to law school Includes cost figures for replacing basic libraries was the higher quality assistance that documents and a selective bibliography. could be offered by librarians with greater law training.

Ryan, Susan M. "Square Peg in a Round Hole: Electronic Information and the Federal Willis, Paul A., and Richard G. Depository Library Program," Journal of Hutchins, "Law Libraries and the Depository Government Information, vol. 24, no. 5 (1997): Program," Law Library Journal, 65 (1973): 190- 361-375. Examines the history of electronic 212. Discusses benefits of depository products and how this change in format is membership. Surveys 36 law library changing the meaning of dissemination for the depositories on their selections. Interesting depository program. Author discusses possible illustration of law libraries' changing attitude roles for non-depository information services, toward depository participation. and the future for public access to government information. The author also has a book that may be of interest: Downloading Democracy: Government Information in an Electronic Age

(Cresskill, N.J.: Hampton Press, 1996).

169 2000 Federal Depository Library Conference - Proceedings

GPO Policies, Instructions, Guidelines, and Depository Library Public Service Materials Guidelines for Government Information in Electronic Format A. Federal Depository Library Program http://www.access.gpo.gov/su_docs/fdlp/ Background mgt/pseguide.html

44 U.S.C. Chapter 19 FDLP Guidelines for Substituting http://www.access.gpo.gov/su_docs/fdlp/ Electronic for Tangible Versions of pubs/title44/chapl 9.html Depository Publications http://www.access.gpo.gov/su_docs/fdlp/ Keeping America Informed col l-dev/subguide. html

h ttp ://w ww . access^, gpo . gov/s u_d ocs/fd I p/ pr/keepam.html FDLP Internet Use Policy Guidelines http://www.access.gpo.gov/su_docs/fdlp/ Snapshots of the Federal Depository mgt/iupolicy.html Library Program http://www.access.gpo.gov/su_docs/fdlp/ Guidelines for the Federal Depository history/snapshot.html Library Program http://www.access.gpo.gov/su_docs/fdlp/ B. FDLP Electronic Collection Background pubs/fdim/guidelin.html

GPO Electronic Information Access Instructions to Depository Libraries Enhancement Act of 1993 http://www.access.gpo.gov/su_docs/fdlp/ http://www.access.gpo.gov/su_docs/fdlp/ pubs/instructions pubs/title44/chap41 .html Recommended Specifications for Public Managing the FDLP Electronic Collection: Access Work Stations A Policy and Planning Document http://www.access.gpo.gov/su_docs/fdlp/ http://www.access.gpo.gov/su_docs/fdlp/ computers/rs.html pubs/ecplan.html D. Depository Termination Procedures Study to Identify Measures Necessary for Instructions to Depository Libraries, a Successful Transition to a More Chapter 1 Electronic Federal Depository Library http://www.access.gpo.gov/su_docs/fdlp/ Program pubs/instructions/in_chl .html#C http://www.access.gpo.gov/su_docs/fdlp/ pubs/study/studyhtm.html

C. FDLP Rules, Policies, and Program Goals

Collection Development Guidelines for Selective Federal Depository Libraries http://www.access.gpo.gov/su_docs/fdlp/ pubs/fdlm/coldev.html

170 , .

2000 Federal Depository Library Conference - Proceedings

How Do I Cite This? Automating Reference Assistance

Kenneth Furuta Arizona State University Tempe, AZ

In early 2000, I became interested in writing a publications. Further, with the exception of JavaScript application that would generate StyleWizard.com, they are limited to bibliographic citations for government generating bibliographic citations from one documents (DocsCite - http://www.asu.edu/lib/ style manual. When complete, DocsCite will hayden/govdocs/docscite/docscite.htm). In handle MLA, APA, Chicago/Turabian, and the part, I was interested in exploring the use of Garner/GODORT formats. automation to see where it can help and extend what we do as reference librarians. In DocsCite

addition, I wanted to learn JavaScript.

JavaScript is a computer language that enables Currently, DocsCite creates bibliographic authors to design interactive Web sites. citations in the APA^ and MLA^ formats for

government publications. The patron first sees

The work is based on a program by Scott a page formatted in frames. On entry, only the

Salzman, Systems Librarian at Furman top frame displays content. It contains two pull University in South Carolina. He had been down menus, one for the style manual and the developing a similar application and other for the format of the document generously allowed me to use and modify his (Print/Microform, Document on a CD-ROM, code. He also offered encouragement and Citation for the entire CD-ROM, and an suggestions throughout development of Internet document). When an entry is selected

DocsCite. in both boxes and the search button clicked, the program generates a form specific to the

A search on the Internet turned up three other selections in the lower frame (figure 1). After citation generators. Robert J. Tiess created an the user fills out the boxes and clicks the experimental program Webcite which builds MLA citations. The Turabian ^American Psychological Association. Citation Generator < http://jove.prohosting. Publication Manual of the American com/~turabian/> creates citations for Psychological Association. 4th ed. Washington, footnotes and bibliographies in that style. DC: American Psychological Association, Copyrighted by Lyie Flint, StyleWizard.com 1994. Also American Psychological < http://www.stylewizard.com/> generates Association. Electronic Reference Formats bibliographic citations in the APA format. The Recommended by the American Psychological home page notes that the MLA format will be Association. 19 Nov. 1999. 8 May 2000. available soon. < http://www.apa.org/journals/webref.html > ^ Gibaldi, Joseph. MLA Handbook for Writers DocsCite differs from those citation generators of Research Papers. 5th ed. New York: Modern because the others do not focus on government Language Association of America, 1999.

171 2000 Federal Depository Library Conference - Proceedings

input form) an error checking routine may separate window opens with the formatted

notify them through an alert box that a required bibliographic citation (figure 2).

field is blank. When everything is complete, a

File Edit Stiew £o Communicator Help

ARIZONA STATE UNtVERSiTY LIBRARIES HOME • CATALOG • INDEXES • RESOURCES • SERVICES • HEUP

Government Documents Service - DocsCite

|MLA Print/Microform Submit 3 I 3 |

Create a MLA Citation for a Printed/Microform Document

Issuing Agency Help

Government Name

US Federal Jljor I T

D ep artment/Agency Lowest Level Agency [Dept. of the Interior |Geological Survey

Personal Author (optional) Help

V Cite by the Personal Author Last name

|Ger lach !

iDocument: Done lUSt_..m,..M^i!iL^J

Figure 1 . Upper frame and top of DocsCite input form

Be §(* Sew &o £ommu*«tor Help

US. Dept of the Interior. Geological Sunjey. The National Atlas of the United States of

America. Ed. Arch C. Gerlach. Washington, D.C.: GPO, 1970

Figure 2. Bibliographic citation generated by DocsCite

Development user interface emerged as the most difficult issue. That also became the most interesting

At the beginning of creating DocsCite, I naively aspect. This section traces that development. thought that learning JavaScript would present the most challenge because my programming Figure 3 shows part of the prototype created as

background is limited. I had a class in Fortran proof of concept and as a vehicle to learn

in the mid-1970s. In the mid-1980s I had Basic JavaScript. As can be seen, the page can as part of a course and took a class in Pascal. generate a citation in MLA, APA, and

As time went on and I became more Chicago/Turabian formats. I modified comfortable with the language, designing the Salzman's error-checking code to help ensure

172 .

2000 Federal Depository Library Conference - Proceedings

that the user completes all needed information in designing the user interface. Because the

Visible at the bottom of the figure is the prototype was mainly for my use, I did not selection where the user indicates whether the worry about the design of the interface and format of the document is physical or online. wrote a plain page. Those sections later became a major concern

^ Government Docun^ents Otations - EKecutWe Branch - Netscape

File Edit View Go Communicator Help

C MLA <~ APA f~ Chicago/Turabian

All Sources

Government I Name of the Government

Parent Agency

Lowest Level Agency

Personal Author

Title

Edition

Agency Report Number

Date

Series

Notes

<~ Click for Physical Format Citation C Click for Online Format Citation

_ Click if the publisher is the |H]>= jDocument! Done i

Figure 3. Prototype

first style MLA. The layout To write the prototype, I studied the style The developed was

manuals in order to produce the citations. I of the interface can be described as "Baroque,"

learned that each applies a different which is "marked by the use of complex philosophy. For example, unlike the others, forms.'"* As can be seen in figure 4, the user the Garner/GODORT style includes the SuDoc was required to select a physical or Web number as part of the citation^ Because of format and then make their way through a

of options. For example, if the differences like this, I decided to create a gauntlet separate page for each style manual. Separate publication resided on a CD-ROM, a user pages would enable DocsCite to reflect the would have to know to also select the physical differing requirements more easily and would format. Unless all the entries under that be easier to maintain than one large page. section were completed, the error routine would inform the user to provide more information - a further frustration. In an

^ Garner, Diane L., et. al. The Complete Guide To Citing Government Information Resources: ''Encyclopedia Britannica Online Dictionary. A Manual For Writers & Librarians. Rev ed. Merriam-Webster Online. 3 Oct. 2000. Bethesda, MD: Congressional Information < http://www.eb.com: 1 80/cgi-

Service, 1993. p. 34. bin/dictionary?va = baroque >

173 2000 Federal Depository Library Conference - Proceedings

attempt to help, I changed the font color of the not reduce the clutter. To further confuse field names to maroon. I hoped that the color matters, the help information was below the would guide the user to the input box. form on the same page.

Although adding a festive air, this change did

Elle Edit View £otmiunicator Help

f~ Physical Format Help <~ Web Format Hele

r Click if the publisher is the Government Printing OEBce Revised Date: Month |

Place of Publication: | Help Year Help

<" f~ Source: In Pub. User Supplied No Place Database Name: Help |

Publisher: Help | URL: I Help

V Click if the publisher is issuing agency Access Date: | Month Source: In Pub <~ User Supplied C No Publisher Yearf Help Date of Publication: | Help

Source: In Pub. Receipt Stamp f~ Approximated ^ No Date

r Click if the document is on a CD-ROM

CD-ROM Title (f different r from above): '

Date of CD-ROM: V Help

Source: On CD C Receipt Stamp <~ Approximated <~ No Date

Get Citation | Clear Fofm ~ | Itf |=#=r iDocumenti Done Figure 4. MLA document format area - early version

They say, "If it ain't Baroque, don't fix it." moving the help information to a separate page

Since it was Baroque, I e-mailed one of my (figure 5). She also mentioned seeing reference sisters (a technical writer, photographer and to a way to hide unneeded fields. Displaying former typesetter) for ideas on the page design. only the required fields for a given format Her layout simplified the page by realigning further simplifies the user interface. For the field labels and other elements in relation example, a citation for a paper document does to the input boxes, editing the labels, and not require a URL or date viewed.

174 2000 Federal Depository Library Conference - Proceedings

Documents Gtations - MLA - rtetscap

Ete &ft Vtew go Coinn'unfcator

r Document is Available on CD-ROM

CD-ROM Title different from above)

I

Date of CD-ROM CD Date Source: C OnCD I '~ Receipt Stamp *~ User Supplied C No Date

Document is Printed

Place Place Source: <^ r~ (Government Printing OfSce) or Publication i (~ User Supplied r No Place

Publisher Publisher Soiirce:

<^ r" (Issuing Agency) or Publication | ^ User Supplied <~ No Publisher

Date of Publication Publication Date Source Publication <~ Receipt Stamp f~ User Supplied iiri'lHl^l pocumenti Done

Figure 5. Redesigned document format area

Based on her layout and thoughts, my next its content. When the layers avenue failed, I effort was to experiment with layers. Layers finally took his advice. are like a stack of overhead transparencies. Separate sheets contain different sections of the The Final Version form. The user's selections determine which

sheets are employed. In my trial I soon learned There are three windows in the frameset, one that Netscape and the Internet Explorer differ in hidden below the screen (figure 6). The top how they refer to elements in different layers. window contains the ASU Libraries header as Continuing that track would have required well as the menus for the style manual and the DocsCite either to work for only one browser format of the document. After selecting the or to recognize which browser was viewing the style manual and the format of the document page and to adjust accordingly. Although the user clicks the "Submit" button. With that possible, it was more complex than my skills or click, a page written for that manual loads in available time allowed. the hidden window (step 1 in the figure).

During this entire effort I was in contact with The page in the hidden window contains the Salzman. He had been urging me to use code for creating the input form, error frames as the method to manage the interface. checking, and producing the citation. Upon

He noted that using frames was a simpler loading, it checks the selected document solution than layers and would accomplish the format in the top window (step 2). It then goal of controlling which fields appeared on writes preformatted HTML, specific to that

the form. I resisted that idea because I thought format, to the bottom visible window (step 3). frames generally clutter a page, detracting from When the user clicks the "Submit Citation"

button (step 4), the JavaScript code checks for

175 2000 Federal Depository Library Conference - Proceedings

errors. Finding none, it formats the input from writes the citation to a new window in HTML the fields into the bibliographic citation and (step 5).

Government Documents Service - DocsCite

, ,What Style Manual? Format of Document? Submit z\ | ^1

Create a MLA Citation for a Document from the Internet

Clear Form J I

(JavaScnpt Code)

Figure 6. DocsCite flow diagram

Next Stages Currently, DocsCite extends what reference librarians do by automating the mechanics of

DocsCite is a work in progress. The next steps formatting a bibliographic citation, i.e., what to will be developing modules for the underline and where to place various elements.

ChicagoATurabian and the Garner/GODORT It may never be able to handle all of the style manuals. In addition, sections for legal intricacies of a citation question. Recently, a citations and congressional documents will be colleague wanted to know how to cite the created. Finally, the user interface is still not Congressional Record. We assembled the quite right and will take more work. citation fairly easily and continued to chat. She noted that the citation dealt with someone's Conclusion testimony before Congress. Although she was

under the impression that all testimony was in

JavaScript is a useful tool in developing Web the Congressional Record, I knew that it did resources. For example, it is used to check that not include hearings where the discussion

a user has completed a form before forwarding probably took place. I quickly found the it for further processing. Nevertheless, in hearing, verified with her that it was the right

developing DocsCite, I learned that using one, and we built the correct citation. I was JavaScript does not automatically guarantee a working on DocsCite at the time and

successful page. Designing the user interface wondered if I could ever give it a level of has been, and will continue to be, a tougher sophistication to recognize when a patron is problem than writing the JavaScript code. referring to a wrong source.

176 2000 Federal Depository Library Conference - Proceedings

Full Text Government Periodicals Project

Paul A. Arrigo Washburn University School of Law Topeka, KS

Full Text Government Periodicals Project Located the Periodicals

Why Create It At All?

• University of Auburn • Need quick access to periodical issues • University of Louisville when cataloging and binding serial titles • Military Periodical Site • No ONE place to find all of the government periodicals All Links Were Loaded into an Access • Create a product similar to the CIS Database Government Periodicals Index

• Provide access to full text online journals • Access assists us with the maintenance of rather than just bibliographic information the collection

• Only need to make changes to each record Mission of the Project once

• Assists us in updating the periodicals on a • Provide serial issue access to depositories weekly and monthly basis by keeping track for binding and claiming purposes of their frequency

• Provide full text search capability • Use of a Web-agent

Static Database Query Arranged Alphabetically by Title

£ite Edii yiew FavcrftJes Xoofe n 98 252 9 95/home/hlmlpage V I

htmlpage

[aBM Online [search [P 201.44: IHTML ^^^^"^ 2 jAccess Current |search|Y3.B 27:16 "19-10/98 to present Ihiml jmonths 1 lAdministrative Notes [search [gP 3.16/3-2: [Aug 96-Prese Stml

L , [iSTAS 1.95: Innovation j^l993-Present every 2 months HTML & PDF |Aero space Technolosy P^|(N,No,&NOS.

L , [e 1.114:(V.NO. |aFDC News Update 1997 -Present ! Quarterly html & PDF I^^Inos.)]

L , [5 l6l.ll7:(V.NO. jAFIP Letter |S^|nos)] Dec 98- Present every 2 months PDF

L . D 101 n7(V,NO AaExporter 1997-Present :Month]y ^html I^^^^^Inos)]

lAeLetter Search FR 1 2 AG Ix/ 1996-Present Quarterly IPDF

(Aaricultural Chemical TJsaae ISearch A 92 50 (DATE) 1990-Present jirwcL Asncultural Income and Finance iSearch A 93,9/8:(NOS.) 1995-Present Annual |pDF & TXT [(Situation and Outlook Report)

[Agricultural Information Bulletin [search [a 1 75: jPDF

fAancultural Libraries Information , A 17.23: [_ 1995-1997 Quarterly HTML - r^^'^" \f\T NO ANO<; 1 """" - ~ - U - \tl^ Internet > \m<^. [l«iiia«8'®s{-55^'^« 10 32AM II

177 2000 Federal Depository Library Conference - Proceedings

Static Database Query Arranged by SuDocs Number mm

" \a 1.47: jAsricultural Statistics [Search [Aimuai iPDF fr994-Pre'sent

A 1 57 (V No &Nos.) iuSDA News Search Past (html [jan 96-Present A 1.75 lAencultural Information Bulletin jSearch iPDF i |a 105 23/8 (DATE) iSheep and Goats ISearch [Annual [PDF |l995-Present A 105/30:(DATE) jFlonculture Crops [Search [Annual "^[PDF |1999 |a wVu: iRural Cooperatives iSearch [Past [HTML [jul-Aug 98

|ATior]9^ iFood S_afetv Educator iSearch jQuarterly iHTML 1 996-Present f " \aY\Z20: iCrop Insurance - Manaser's Bulletins ISearch [Monthly [html [1995-1999 [a 13 141:(DATE) &PDF |l994-Present iA 13.32: V. 57-1 to Present

A 57.46A7:(r)ATE) i Washington Basin Outlook Report HTML & TXT 11990-Present

Inlmnot 1 1 90

What About the Search Engine? ISYSWeb's Capabilities

• Received an internal grant from Washburn • Index up to 30 different types of file University of $40,000 formats

• Participated in a partnership with the • Link up to 35 indexes Topeka Area Bankruptcy Council • Web Spider component • Provide access to their decisions • Purchased ISYSWeb Web Spider Results

• A full text search engine warehouse • Not satisfied with the ISYS Spider brief • Purchased ISYS Spider results

• Brief results were not consistent - Some results displayed HTML tags and others text

17« 2000 Federal Depository Library Conference - Proceedings

yksw Favorilos \\ Efe £* loolj Help ]lAddio«|^ hllp://198 252 9.95:8Q81 /'Child5£20S uppoil htm

Child Support Report

ISYS:Web Fulltext Search

Inter the ISYS Fulltext query:

|child support!

^"""^"^ ItZr rcu.ge - BEFORE. AFTER \lVild cards: * Manag ; Tense cor^flation : Manager~

\Boolean Operators: Proximity Operators: // (same

|«SJC |fflS^<5)®4 C^S,^ 9:50AM

fe1l1IWiiLI:»j.4J:l:l.^:M.t>J.j!tiP.t.

£ae £dit )Ban Favorites locals Help ji^e] j : Address j j h(lp//198 252 9.95:9081 /Child^20Supporl.htm

! ' |j ^ ^ 2f ISYS Search Results

Your query ; "child support" found 8558 hits in 117 documents

Hits 1 to 10 of 117:

Help

Return to OCSE Home Paee |09-Jun-00 [362 hits Original HTML

[ 2 Idemojernt.htm |09-Jun-00 |288 hits Onginal HTML HTrP-EO'CrrV="Content-Type" CONTENT="text/htn:J. charset=wmdows- |o9-Jun-00 |l54 hits Onfcinal HTML 1252">

|4 IRetum to OCSE Home Page [09-Jun-00 |l52 hits Onanal HTML

5 jChild Support Report - July 1996 :09-Jun-00 1 38 hits 'Ongrnal 1 HTML

6 [Announcement '09-Ju.i-OO |l 38 hits Original HTML [

r? [September Child Support Report '09-Jun-OO |l32 hits 'Onicinal HTML HTTP-EOUTV="Content-Tvpe" CONTENT="text/html. charset=windows- p9-Jun-00 1 30 hits Onainal HTML 1252"> j

r: HTTP-EOUTV="Content-Tvpe" CONTENT="text/html. charset=windows- L. , .J._.., L . , Intsinel j 1 |9 iJJ

179 2000 Federal Depository Library Conference - Proceedings

Deciding to Mirror Mirroring Problems

• Downloading all of the periodical issues • Some sites do not allow mirroring

gave us more control over them - Use anti-robot files - Several Military sites • Provides permanent public access to them used these • • Mirrored with Black Widow software Some formats cannot be indexed automatically • Required at least 18+ gigs of hard disk - Zip files space • Not accessible some days • Very time consuming • Difficult to images in - Ask Dee my documents assistant download HTML - Restructured our Department documents

Individual Title Search

l-lglxl

£ile Edit View F^vonles loote Help Address |e] Nlp;//198.252,9.95:8081

AgExporter

ISYS:Web FuUtext Search

ter the ISYS Fulltext query:

OK I

Phrases: Manager Date range: BEFORE, AFTER

Wild cards: Manag * Tense cot^flaiion: Manager-

Boolean OpenUors: Proximity Operators: // (same

iias>a.i| ® CS! 3 B5

Searching the Periodicals • The subject search was created by grouping the periodicals by broad topics and

• Each periodical title can be searched allowing the user to search more than one

title at a time.

180 2000 Federal Depository Library Conference - Proceedings

Multiple Periodical Subject Search m &B £tit yaw Fjvortej lools elp Adiess H J | fgl

U.S. Government Periodicals

Commodity Titles

R Almond Production P Customs Laboratory Bulletin W Cherry Production P Housing Completions P Citrus Fruits P Housing Starts P Cotton and Wool Outlook P Monthly Wholesale Trade Survey P Cotton and Wool Yearbook P Producer Pnce Index j P Cotton Ginnings P Statistical Briefs I P Cotton Ginnii^gs -- Annual Repc

Searchl >earch for: | |

Sort by: I Number of hits in each document 'I

^Phnises: Manager Bonus \Dat£ range: BEFORE, AFTER

^"jSf^^-i 10:12AM

What About Backups? Lessons Learned

• Backed up all of the data onto 6 CD-ROMS • Be INNOVATIVE & CREATIVE - Identify an electronic niche • Search engine indexes are being backed up daily on tape • Be Realistic - Plan ahead Future Plans - Start small & beta test your product

• In house project

• Create a search engine that will search all - Be patient of the periodicals at once - Be willing to reorganize your department or get outside funding • Provide an FTP site where people can through grants download the periodical issue they need

• Have a partner site at the University of Louisville, who will mirror our site http://1 98.252.9.1 08/home/govper.html • Goal of adding five new titles a week

• Convert HTML to PDF

181

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2000 Federal Depository Library Conference - Proceedings

Contributors

Arrigo, Paul A. Chadduck, Robert Washburn University National Archives & Records Administration School of Law Library 8601 Adelphi Road

1 700 College Avenue College Park MD 20740 Topeka KS 66621 (301) 713-7330, ext. 294 (785) 231-1010 ext. 1787 [email protected] [email protected]

Conrad, Ellen P. Bain-Kerr, Janice Kenyon College U.S. Department of Transportation Oiin/Chalmers Libraries National Transportation Library GambierOH 43022-9624 400 7th Street, SW (MS-50) (740) 427-5658 Washington DC 20590 con rade@kenyon .ed u (202) 366-8806

j an i ce . ke rr@bts . gov Ensel, Ellen U.S. Institute of Peace Banas, Betsy Jeannette Rankin Library Program

U.S. Forest Service 1200 1 7th Street, NW, Suite 200 Engineering Division Washington DC 20036-301 201 14th Street, NW (202) 429-3895 Washington DC 20090 [email protected] (202) 205-1432 [email protected]. us Etkin, Cynthia L. U.S. Government Printing Office Butler, A. Hays Library Programs Service (SL) Rutgers University, Camden 732 North Capitol Street, NW Law Library Washington DC 20401 217 North 5th Street (202) 512-1119 Camden NJ 08102 [email protected] (856) 225-6496 [email protected] Farrell, Michele Institute of Museum & Library Services Byrne, Tim Office of Library Services

University of Colorado, Boulder 1 100 Pennsylvania Avenue, NW Norlin Library Washington DC 20506

1 720 Pleasant Street (202) 606-5394 Boulder CO 80309-0184 [email protected] (303)492-4375 [email protected] Freebairn, Thomas U.S. General Services Administration

1 800 F Street, N Washington DC 20405 (202)219-1941 [email protected]

183 2000 Federal Depository Library Conference - Proceedings

- Furuta, Kenneth Hill, Wendy Arizona State University U.S. Department of Defense University Libraries Defense Technical Information Center

TempeAZ 85287-1006 8725 John J. Kingman Road, Suite 0944 (480)965-3387 - Fort BelvoirVA 22060-6218 [email protected] (703) 767-8225 [email protected]

Govoni, David L.

U.S. Geological Survey Holcombe, Suzanne L. National Mapping Division Oklahoma State University National Center (MS 508) Edmon Low Library Reston VA20192 ^ Stillwater OK 74078-1071 (703) 648-5565 (405) 744-6546 [email protected] [email protected]

Griffin, Stephen M. - Kavaliunas, John C. National Science Foundation Census Bureau Information and Intelligent Systems Division U.S. Department of Commerce

4201 Wilson Boulevard Building 3, Room 3021 Arlington VA 22230 Washington DC 20233-0800 (703)306-1930 (301)457-4090 [email protected] [email protected]

Hearty, John A. Klein, Deborah P. OCLC Bureau of Labor Statistics 6565 Frantz Road U.S. Department of Labor Dublin OH 43017-3395 2 Massachusetts Avenue NE, Rm. 41 10 (614)764-6006 Washington DC 20212 [email protected] (202) 691-5900 [email protected] Heisser, David The Citadel Military College Linton, Teresa D. Daniel Library U.S. Nuclear Regulatory Commission 171 Moultrie Street Public Documents Room, LL-6 Charleston SC 29409-6140 Washington DC 20555 (843) 953-6902 (202) 634-3273 [email protected] [email protected]

Henson, Stephen Lovett, Mary Sue

Louisiana Tech University St. Olaf College Prescott Memorial Library Rolvaag Memorial Library

Everett Street at The Columns 1510 St. Olaf Avenue

' Ruston LA 71272 Northfield MN 55057 ^ (318)257-4989 (507)646-3598 [email protected] [email protected]

18^ 2000 Federal Depository Library Conference - Proceedings

Lusby, James Reich, Lou National Imagery & Mapping Agency CSC Attn: CONC, Mail Stop: P48 12310 Sunrise Valley Drive Ricker, Meredith A. Reston VA 20191-3449 University of New Hampshire (703) 264-3026 Dimond Library [email protected] Durham NH 03824 (603) 862-4754 McCone, Gary K. [email protected] National Agricultural Library U.S. Department of Agriculture Russell, Judith C. 10301 Baltimore Avenue National Commission on Libraries & Beltsville MD 20705 Information Science

(301)504-5018 1 1 10 Vermont Avenue, NW, Suite 820 [email protected] Washington DC 20005-3552 (202) 606-9205 McGarr, Sheila M. [email protected] U.S. Government Printing Office Library Programs Service (SLL) Sawyer, Donald M. 732 North Capitol Street, NW National Aeronautics & Space Administration Washington DC 20401 Goddard Space Flight Center (202) 512-1119 Greenbelt Road [email protected] GreenbeltMD 20771 (301) 286-2748 McKenzie, Elizabeth M. [email protected] Suffolk University Law Library

120Tremont Street Warnick, Walter L. Boston MA 02108-4977 U.S. Department of Energy (617) 573-8705 Office of Scientific & Technical Information [email protected] 19901 Germantown Road MS: F-237 Germantown MD 20874

Nere, Mary L. (301) 903-6132 Minnesota State University, Mankato [email protected] Memorial Library

Maywood & Ellis Wendling, Robert Mankato MN 56002-8419 U.S. Department of Commerce (507) 389-5153 Economics & Statistics Administration [email protected] 14th & Constitution Avenue, NW, Rm. H-4885 Washington DC 20230 Palmer, Sahon (202)482-1431

National Telecommunications Information bwend 1 i [email protected] Administration U.S. Department of Commerce 1401 Constitution Avenue NW, Rm. 4092 Washington DC 20230 (202) 482-0696 [email protected]

185 AU.S. GOVERNMENT PRINTING OFFICE:2001-472-736/35810