WPC/8.7.2019 – 001889 Minutes of the WITHYHAM PARISH COUNCIL MEETING Held on 8Th July 2019 at 7.30Pm in Groombridge Village Ha

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WPC/8.7.2019 – 001889 Minutes of the WITHYHAM PARISH COUNCIL MEETING Held on 8Th July 2019 at 7.30Pm in Groombridge Village Ha WPC/8.7.2019 – 001889 Minutes of the WITHYHAM PARISH COUNCIL MEETING held on 8th July 2019 at 7.30pm in Groombridge Village Hall PRESENT Cllrs Robin Ashby, Giny Best, Gwen Butcher, Andrew Fane, Diana Kelly (Chair), Keith Obbard (and in his capacity as District Councillor for item 6), Marcus Tarling, Richard Thirkell, Paul Watkins, Linsey Winter In attendance: District Cllr Chris Hardy – WDC (to end item 7) 2 members of the public Members of the public are encouraged to come to the meetings and there is a 10-minute opportunity at the start of the meeting for them to address the Council. A member of the public stated that he was present to support item 10 regarding Climate Change. He asked that the Council considers promoting the retro-fitting of renewable sources across the parish, which could be supported by a District scheme if householders joined together. He also suggested more charging points roadside and at car parks, and inviting climate experts to speak to parishioners and the council. The other member of the public was also present to support item 10 and felt that it would be good for the Council to identify targets. She was also present for item 12 as, whilst she felt cycling should be encouraged, she endorsed that the races can be dangerous for other road users. 1. ENQUIRE WHETHER ANYONE PRESENT INTENDS TO FILM, PHOTOGRAPH AND/OR RECORD THE MEETING: None. 2. APOLOGIES – Cllr Nick Anderson Cllr Jill Pardey Cllr Richard Thirkell 3. DECLARATIONS OF INTEREST - None 4. MINUTES 4.1. To resolve that the minutes of the Council Meeting held on Monday 10th June 2019 be taken as read, confirmed as a correct record and signed by the Chairman. 001695 RESOLVED that the minutes of the meeting held on 10th June 2019 were approved. 4.2. Matters outstanding from these minutes (not listed as separate agenda items) Matters resolved from previous minutes Minute no. Who Item Pg. 1792 F&A Quotes for tree works to July Finance and Administration Committee Pg. 1833 Councillors No further potential Assets of Community Value communicated to Clerk WPC/8.7.2019 – 001890 Pg. 1849 Councillors No further targets for the parish council to achieve communicated to Cllr Kelly/Clerks Pg. 1853 Clerks ESCC children’s centre consultation shared on Facebook Pg. 1855 Cllrs Pardey Text for letter to Mardens Hill residents and Tarling regarding vacancy drafted Pg. 1856 Cllr Kelly Groombridge play area tender request to include maintenance requirements Pg. 1858 Clerk Amended bank mandate submitted Pg. 1876 Cllr Obbard Speedwatch dates in the parish booked Pg. 1876 Clerk Confirmed play area plans do not infringe on bridleway Pg. 1876 Clerk Tree policy and cutting of epicormic growth on next F&A agenda Pg. 1877 Clerk Water running off the Forest Fold Baptist chapel car park reported Pg. 1877 Clerk Trees at the entrance to the car park near the Horder Centre encroaching on the pavement reported Pg. 1877 Clerk Resident contacted regarding dog bin at Hoadleys Lane Pg. 1877 Clerk Dog waste sign put at Hoadleys Lane footpath Pg. 1877 Clerk Email and Internet Usage Policy adopted Pg. 1877 Clerk Community Engagement Statement adopted Pg. 1878 Cllr Watkins Site meeting for Men in Sheds held and the Clerk Pg. 1880 Clerk Annual Return submitted Pg. 1882 Clerk Funding for The Victoria telephone box project notified to applicant. Await invoice. Actions outstanding from previous minutes It was confirmed that the next newsletter is timetabled for September to avoid the summer holidays. Minute no. Who Item Pg. 1662 Clerk Glass at Balls Green telephone box purchased and needs replacing Pg. 1698 Cllrs D Kelly & Guidance on councillor roles in projects to (TBC) be produced Pg. 1711 Cllr Howell Speak with Street Cleaning about debris in channels at A264 Pg. 1712 Clerks Next newsletter to explain that WPC is being asked to pay for more items that were previously done by ESCC Pg. 1786 Councillors A councillor is needed to assist with producing guidance on councillor roles in projects Pg. 1807 Clerks Update Emergency Planning boxes after elections WPC/8.7.2019 – 001891 Pg. 1830 Maintenance Re-fix backing to St John’s noticeboard to Person prevent water ingress Pg. 1833 Clerk Make planning application for Groombridge play area Pg. 1854 Cllr Tarling Speak with Cllr Obbard about WDALC Pg. 1876 Clerk Order more type-1 surfacing for Newton Willows parking area Pg. 1876 Clerk Warning sign for Newton Willows parking area Pg. 1877 Clerk Fix tables at Balls Green community space Pg. 1877 Clerk Investigate the lease and the footpath for Men in Sheds Pg. 1878 Clerk Newsletter to remind people to look at the noticeboards or WPC’s website. Pg. 1878 Clerk Give consideration to bright A5 notices for each noticeboard to attract attention Pg. 1878 Clerk Waterproof holders to be attached to noticeboards to hold newsletters Pg. 1879 Cllr Pardey Receive training on accessing WPC emails from the Assistant Clerk Pg. 1883 Councillors Contribute to and help deliver the next newsletter (September) Actions from these Minutes Minute no. Who Item Pg. 1890 Councillors Assist with delivery of newsletter in September Pg. 1893 Clerk Consult the next F&A Committee about future cuts of the lime trees’ epicormic growth with relation to the tree policy Pg. 1893 Clerk Take results of Blackham bus shelter consultation to next F&A Pg. 1893 Cllrs Kelly and Complete the High Weald AONB consultation Tarling and circulate to Council via the Clerks for agreement Pg. 1894 Clerk Submit letter to Uckfield Railway Line Parishes Committee Pg. 1894 Clerk Draft environmental policy and research into other parish councils’ activities to be on the September agenda Pg. 1895 Clerk Concerns about road safety and cycle races to be registered with the police Pg. 1895 Clerk Men in Sheds proposal to be on September agenda Pg. 1895 Cllrs Tarling To attend councillor training in September and Butcher Pg. 1897 Clerk Pay invoices in August in agreement with the Chair and Vice Chair; report to September Council WPC/8.7.2019 – 001892 Pg. 1898 Councillors Notify the Clerks of any changes of passwords for their WPC email addresses Pg. 1898 Bring any WPC paperwork for shredding to the parish office for bulk shredding. Pg. 1898 Councillors Return Members Allowance and Agreement to Receive Summons by Email forms 5. COMMITTEE MINUTES To receive the following minutes of committees and to approve and confirm recommendations contained therein and as far as requisite, the action taken by them. 5.1 Planning – 10th June 2019 001696 RESOLVED to adopt the minutes of the Planning Committee – 10th June 2019 5.2 Planning – 25th June 2019 001697 RESOLVED to adopt the minutes of the Planning Committee – 25th June 2019 To receive the following draft minutes of committees and to note recommendations contained therein and as far as requisite, the action taken by them. 5.3 Rights of Way – 7th May 2019 Noted 5.4 – Finance & Administration – 28th May 2019 Noted 6. REPORTS FROM DISTRICT and COUNTY COUNCILLORS District Cllr Chris Hardy updated the meeting that the Conservators charitable foundation has been set up so they can now raise funds. An inaugural fundraising event will be held at the Ashdown Park Hotel on 15th November. The Local Plan inspectorate has raised a number of issues but they are yet to receive a formal summary. The Keir waste contract terminated on 1 July and the transition to Biffa has been smooth so far. Councillors agreed that it is helpful that all recycling goes in together but noted that the single bin takes less than previously. District Cllrs Hardy and Obbard were asked about the current Biffa court case involving recycling being sent to China. It was confirmed that in Wealden non-recyclable waste is processed at Newhaven. District Councillor Obbard has continued to attend WDC training including a visit to a SANGS site at Horsted Green. The object is to provide an alternative space to the Ashdown Forest. WDC is promoting family activities through the summer holidays, a collaboration with Healthy Wealden and Active Wealden. 7. WARD REPORTS WPC/8.7.2019 – 001893 a) Groombridge Ward (Groombridge) Cllr Winter attended the Legacy Games with Cllr Fane and Cllr Kelly was a marshal on the Fun Run. It was very well organised and Groombridge Sports Ground Association were commended on this community event. Cllr Watkins visited St Thomas’ School to meet with pupils involved in the school council and told them about the parish council. Cllr Butcher attended Alan and Joan Willett’s memorial service on behalf of WPC, which was a joyful and moving celebration of their lives. The Clerk was asked about the epicormic growth. It was confirmed that it was last cut 7 months ago and that the Clerk would consult the next F&A Committee about future cuts as the tree policy states that only health and safety related tree works will be undertaken. b) Groombridge Ward (Withyham/Blackham) Blackham residents are being consulted via Facebook and posters on whether the current bus shelter should be replaced with another bus shelter or a community notice board. The results will be taken to F&A Committee to agree next steps. Cllr Tarling will fix the tables at Balls Green Community Area into position when he is able to. c) Marden’s Hill Ward A car parked on London Road has been notified to the police and EDC street scene officer as it is felt to be in a position that is unsafe to other drivers. Planning Committee had discussed Go Wild at the Warren. The Assistant Clerk had asked the police and WDC planning whether the activities shown on the website confirm with gun and planning requirements, and awaits a response.
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