PARISH COUNCIL MINUTES OF THE PARISH COUNCIL MEETING HELD AT TYLER HILL MEMORIAL HALL ON THURSDAY 14th JULY 2016 ------Present: Cllr. R Evison (Chairman); Cllr. B Fitter-Harding (Vice-Chairman); Cllr. A Cover; Cllr. N Cronin; Cllr. T Hulks and Mrs D Horswell (Clerk).

Also present: County Cllr. John Simmonds and four residents.

(1) Apologies for Absence: – Ward Cllr. Amy Baker; Ward Cllr. George Metcalfe – Mayoral Duties.

The Chairman welcomed everyone to the meeting.

(2) Note Declaration of Interest and DPI by Members in Agenda items: No Declarations.

(3) To Accept Minutes of the Parish Council meeting held on 12th May 2016: 3.1 Cllr. Cronin said that 15.1 should read ‘wider funding opportunities’. This being noted the minutes were accepted as a true record and approved as such. Signed by the Chairman.

Matters Arising: 3.2 Mr Burns congratulated the Parish Council on the outcome of the recent planning application for 56 Hackington Road. 3.3 Ref: 11.14 – Cllr. Evison said that there had been a surprisingly large response to the survey and spoke of the move to electronic communication by K.A.L.C.

(4) Matters Raised by the Public: (Members of the public may speak on any subject/planning application for 3 minutes) 4.1 Mr Burns asked about the cutting of the overgrown verges on Tyler Hill Road. Cllr. Evison pointed out that they were in parish but, also said that the verges are only cut once or twice a year by KCC whereas if devolution comes about the Parish Council will be able to take on the responsibility. The clerk said that most of the verges along Tyler Hill Road were the responsibility of the land owners. She will report it on KCC website.

(5) Matters for Discussion and Approval: 5.1 Resilience update: Cllr. Evison reported that a meeting had taken place between Hackington, Blean and Harbledown. Blean had made progress with their plan but had not completed it yet. He suggested that Hackington form a working party which he would chair and suggested some residents to approach. It would be a short-term working party and they would take their findings to the Parish Council and to Blean Parish Council. The Hall committee has not been formally approached about this and it was thought it would be a good idea to approach the pub also. Cllr. Evison said that County Cllr. Simmonds had given some booklets on Emergency plans which will be put in the pub and in the box in the village hall entrance. 5.2 Concurrent Function Funding update: Cllr. Evison explained that the Concurrent Funding Function that is to be completed by the end of September is for a four year term for 2017 – 2021 which will be paid annually. He, the clerk and the treasurer of the village hall had met with Stacey Wells, CCC Project co-ordinator, to discuss the new four year application.

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HACKINGTON PARISH COUNCIL MINUTES OF THE PARISH COUNCIL MEETING HELD AT TYLER HILL MEMORIAL HALL ON THURSDAY 14th JULY 2016 ------

5.3 Interactive speed indication device in Tyler Hill: Cllr. Evison had met with the KCC Highways Engineer to look for possible sites at the southern end of the village. None had been found as suitable as there were either power lines which would affect the radar or no spaces as the footpath was too narrow. The engineer had suggested a different scheme where a mobile device can be moved between three sites. The sites identified as suitable are: 1. Summer Lane/ Hackington Road junction. 2. Village Green close to the post box, this will record traffic from both directions. 3. Tyler Hill Road, further down from Link Road.

The approximate cost of the device will be £6,000. County Cllr. John Simmonds had indicated that he may be able to help with the cost with his Member’s Grant. Thanks were given to him for all his help and support.

(6) Correspondence: All correspondence and emails previously circulated to all Members including: 6.1 KALC - cost saving proposals 6.2 NALC Newsletter - 16 May 2016 6.3 Opportunity To Complete & Locally Promote NALC Policy Cttee. 6.4 NALC'S - star councils 2016 awards – Too late for this year but the same awards will be offered next year. 6.5 Planning application 56 Hackington Road – copy of comments from Mr Fellowes 6.6 Brief on the bills announced in yesterday’s Queen’s Speech. 6.7 NALC/SLCC briefing on the National Salary Award for 2016-2018. 6.8 KALC - Template Training and Development Policy and Plan 6.9 KCC Consultation - Active Travel Strategy - KCC deadline 13 July 6.10 Free courses on Parish Trees in June 6.11 KCC - Inside Track 237 - produced by County Council which contains the latest information on national, regional and local sources of funding. 6.12 Email - hedge at number 58 growing out over the path restricting the view of traffic. 6.13 ENF/16/00112/LP - 30 Calais Hill – response from Vicky Taylor CCC Planning and Regeneration – The property wasn’t found to be being used commercially by the Officer. 6.14 CCC - consultation on pspos – drop-in session – 6th June 6.15 KALC - Community Resilience/Emergency Planning Questionnaire - response deadline 7th July 6.16 KALC - Lower Thames Crossing consultation 6.17 CCC - Programme of meetings 2016/17 6.18 KCC - highways and tranportation tracker survey report 6.19 Introducing EiS Website Service Charges EiS:0084869 – On reflection EIS are now not imposing charges. 6.20 NALC Newsletter - 8 June 2016 6.21 Lord Mayor's Award 2016 - Launch June 1st 2016 6.22 Parish News June 2016 494

HACKINGTON PARISH COUNCIL MINUTES OF THE PARISH COUNCIL MEETING HELD AT TYLER HILL MEMORIAL HALL ON THURSDAY 14th JULY 2016 ------6.23 Highways route strategies 2020-2025 6.24 KALC - Councillors' Conference at East Malling Research Centre, 7 July 2016 – This was chaired by Cllr. Evison – paper being published in Parish News 6.25 KALC - Legal Topic Notes 41 and 60: LTN 41 – Responsibilities of Councils as Landowners It has been simplified and has been updated to take account of audit changes. LTN 60 – Copies of Planning Documents The changes identify the interaction of Planning Law and Copyright by setting out the circumstances in which a local council can copy and make publicly available plans submitted as part of a planning application. The LTN now also gives the wording which must be attached by a local council to any copies of plans provided to the public or made available on its website. 6.26 EN020017 - Richborough Connection Project 6.27 NALC Newsletter - 20 June 2016 6.28 Inside Track 238 6.29 KALC Area Committee AGM 12th July Agenda 6.30 KALC - Good Employer Guide 2016 6.31 NALC Newsletter - 5 July 2016 6.32 CCC - External support consultation 6.33 CCC - Consultation on proposed changes to our Council Tax Support Scheme 6.34 Canterbury District Local Plan – Publication Draft 2014 Examination: Stage 2 Next stage of public examination is scheduled as follows: Tuesday 19 July to Thursday 21 July 2016 The Hearings will take place at: Franciscan International Study Centre Giles Lane Canterbury CT2 7NA Further sessions are due to be held starting Tuesday 13 September (dates are yet to be set by Inspector but you are advised to check CCC website nearer the time for details). 6.35 KALC - Bulletins on national developments and meetings 6.36 CCC – Notification of all Council meetings

(7) Reports by County Cllr and Ward Cllrs: County Cllr. Simmonds said that the budget had been put together which included over £4million for potholes and £120,000 for weed clearance with one more grass cut than usual. This was the 7th budget that Cllr. Simmonds had put together for KCC and he reported that they have lost £230million of government grant but KCC have made savings of £1/2 billion in the last six months and are striving to keep most frontline services.

Cllr. Simmonds left the meeting at 8.20pm and was thanked for his contribution.

(8) Reports and Matters Relating to: 8.1 Highways and Speedwatch (Cllr. Fitter-Harding) Cllr. Fitter-Harding had nothing to report on highways. A speedwatch session is to be arranged. Cllr. Fitter-Harding will circulate times, dates and location.

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HACKINGTON PARISH COUNCIL MINUTES OF THE PARISH COUNCIL MEETING HELD AT TYLER HILL MEMORIAL HALL ON THURSDAY 14th JULY 2016 ------8.2 Footpaths (Cllr. Evison) Cllr. Evison reported that he has walked all the footpaths to the East which are in a surprisingly good state. There are some puddles but these can be deviated around. It is planned to do a thorough cut of the Meadow this year and we will have a volunteer for cutting the area in future after the thorough cut. It was suggested that Cllr. Evison have a word with the village hall committee about the use of a strimmer.

8.3 Street Lighting (Cllr. Cronin) No reports of any streetlight issues. It was noted that a resident had requested a shade over the light at the end of the footpath in Summer Lane. Clerk to investigate.

8.4 NHW (Cllr. Cronin) Cllr. Cronin had nothing to report except that fines had been imposed by CCC Enforcement Team to people fly-tipping

8.5 KALC (Cllr. Cover) We had our A.G.M. on Tuesday of this week. Guest speaker was Mathew Balfour who is the portfolio holder for K.C.C. Highways. He also spoke on devolution which proved to be a very interesting topic for us all. Our districts considering forming one larger council are Canterbury, Dover, Shepway, Ashford and Thanet. The idea behind this is simply that we could all benefit from sharing the cost of providing the necessary public services. He explained in detail what this would involve and outlined all the areas where money could be saved and we would also have more control over services that are very relevant for villages such as hedge and grass cutting and keeping village tidier. Discussions are ongoing within K.C.C. and it is hoped more detailed information will be available to us shortly. The A.G.M. also elected the officers for the coming year and once again our own chairman, Ray Evison was elected as chairman. The councillor for Kingston asked if we could have our meetings at another hall as some parish council members are unable to attend because of the inaccessibility of our meeting room – unfortunately we have no lift for disabled people. We were reminded by councillors that we used to meet at alternating halls but ours became popular because of its more central location and parking. Our hall is booked for our next meeting in October but was suggested as a good hall for future use and will be the hall booked for next year.

8.6 Memorial Hall: (Cllr. Cover) Phil Ashdown recently joined Cllr Evison and our Clerk for a meeting with Stacey Wells of C.C.C. to review the proposed grant application and Concurrent Funding for the village hall and a full report of this will be in our published minutes of the Hall meeting held on Monday of this week.

Robin Whiting is still trying to get the planning application approved for the recreation ground especially for the new item of play equipment for which the Hambrook family have made a generous donation to the village hall. Other work for which we are hoping to get some grant money for the Hall includes the new roof. Phil Ashdown and Brett Steeden went to discuss this with C.C.C. Planning Department to try to find out what materials they want used but the meeting was brief and they were unable to obtain little 496

HACKINGTON PARISH COUNCIL MINUTES OF THE PARISH COUNCIL MEETING HELD AT TYLER HILL MEMORIAL HALL ON THURSDAY 14th JULY 2016 ------information. Basically they our representatives felt it was a complete waste of time as indeed has been the situation regarding the planning application we submitted last year for the work on the recreation ground which sadly we have been unable to get done for the children for this summer as we had hoped to do.

8.7 Conservation Area (including The Greening Project update) (Cllr. Hulks) Cllr. Hulks reported again on the yellow van parked in St. John’s Crescent car park which has twice had notices on it from CCC Enforcement. Margaret Smith from EKH has been contacted numerous times and it assumed that she would be able to do something. However, the Legal Department states:  it meets the legal requirements to be parked in this area  not considered to be trespass  not breaking any parking laws It was resolved that the clerk will write formally to the owner. Proposed by Cllr. Evison, seconded by Cllr. Cover, all Members AGREED. Cllr. Evison, declared an interest, but raised the matter of the overgrown garden at 3 Link Road and the hedge with brambles overhanging into the road. It was agreed to write to the owner. Cllr. Cover said that a number of hedges were overgrown along Hackington Road. Cllr. Hulks said the dormouse boxes in the Meadow are in a poor state with only one dormice family inhabiting them in seven years. It will be reviewed at the next Meadow meeting. There followed a discussion about notices being put up regarding the litter problem in the village. Cllr. Fitter-Harding said that CCC can put mobile cameras at possible hot spots. Cllr. Hulks reported that the Greening project has reserves of money and are currently working on changing the sign-post at the Calais Hill/ Wood Hill junction.

(9) Planning Applications: 1. CA/16/00946/FUL - Two-storey rear extension including demolition of existing single-storey extension - 56 Hackington Road CT2 9NQ - Hackington Parish Council has concluded that there are no formal grounds for refusal of the application and raise no objection to the application based on the Planning and Heritage Statement provided by the applicant. However we note that the benefits to the application which are claimed from three precedents in the immediate neighbourhood are not well made in that the three developments were not objected to by the owners of their neighbouring properties at the time of their development.

The Parish Council members have heard neighbour Mr Burns' objections to the proposals for development and appreciate that the overall size of the two storey extension will put the rear of his property in shadow for the greater part of the day. We invite the Planning Officers to give full consideration to them. We also appreciate that the development would seriously detract from the amenities of Mr Burn's property.

The Parish Council has urged Mr Burns to make representation to the Planning Committee.

2. CA/16/01001/FUL - Erection of a two-storey side extension - 12 Sunnymead, Tyler Hill CT2 9NW – No objection by HPC 497

HACKINGTON PARISH COUNCIL MINUTES OF THE PARISH COUNCIL MEETING HELD AT TYLER HILL MEMORIAL HALL ON THURSDAY 14th JULY 2016 ------3. CA/16/01059/FUL -Single-storey front entrance porch - 8 Hackington Road, Tyler Hill CT2 9NF – No objection by HPC 4. CA/16/01081/FUL - Change of use from dwelling to bed and breakfast and associated use of rear garden to become shared garden space for use by both bed and breakfast and Tyler’s Kiln public house - 9 Link Road, Tyler Hill CT2 9ND - comments by 24th June - Hackington Parish Council support the proposal as it will bring additional attractions to the Tyler's Kiln pub, provide a Bed & Breakfast facility in the centre of the village and therefore more employment in the village. 5. CA/16/01451/FUL/CA/16/01452/LB - Proposed new entrance hall following demolition of porch, conversion of outbuilding to playroom/store, replacement windows, works to chimney and installation of French doors - 9 Well Court farm, Fleets Lane, Tyler Hill CT2 9NA - Comments by 28th July

9.1 Planning Application Decisions: 1. CA//15/02631/FUL/CA//15/02632/LB - Conversion of a former stable building into an annexe ancillary to Tyler Hill House - 13 Calais Hill, Tyler Hill, Hackington, CT2 9LT – GRANTED 2. CA//16/00946/FUL - Two-storey rear extension including demolition of existing single-storey rear extension - 56 Hackington Road, Tyler Hill, Hackington, CT2 9NQ – REFUSED 3. CA/16/01001/FUL - Erection of a two-storey side extension - 12 Sunnymead, Tyler Hill CT2 9NW - GRANTED

9.2 Proposed Work to Trees in a Conservation Area: CA/16/00883/TPO – Felling of Sycamore tree subject to TPO No. 2 of 1985 – 67 Hackington Road, Tyler Hill CT2 9NE - The applicant informed Hackington Parish Council's Tree Warden, who went to have a look at the tree, that he had felled the tree on 29th April, although the planning application was open for comments until 20th May! Please can the Planning Department inform the Parish Council of the action that will be taken on this matter. – This has now been GRANTED by CCC.

(10) Accounts 10.1 Clerk’s salary update (NALC & SLCC recommended) – SCP 20 – increasing from £9.90 per hr to £9.99 per hour making an increase of £2.34 per month. If approved – to be backdated to April 2016. With the Clerk absent from the room this was discussed and approved. Proposed by Cllr. Cover, seconded by Cllr.Cronin, all Members AGREED. As the cheques were all written this will take effect from the September meeting.

10.1 Approval and signing of cheques Signed prior to the meeting #709 – THHMC – Queen’s 90th birthday celebration - £333.39 #710 – Came & Company – Insurance Renewal - £471.05

For signing at meeting: #711 – Mrs D Horswell – Clerks Fees June 2016 - £206.00 and Clerks Fees July 2016 - £206.00 = £412.00 498

HACKINGTON PARISH COUNCIL MINUTES OF THE PARISH COUNCIL MEETING HELD AT TYLER HILL MEMORIAL HALL ON THURSDAY 14th JULY 2016 ------#712 - HMRC – PAYE April/May/June 2016 - £154.20 #713 - Dean & Chapter of Canterbury – Archive Storage - £25.00 (vat £4.17)

10.2 Money Received in: HMRC – Vat Refund - £1,239.73

Bank Statement as at 29th June 2016 - £11,622.71 (not including transactions above – except #710 - £471.05 which was cashed on 15th June)

(11) Any Other Business 11.1 Cllr. Evison said that at the Police Commissioner’s Conference he spoke to the new Police Commissioner about PCSO’s sending in reports if they cannot attend Parish Council meetings. 11.2 Cllr. Cover mentioned a quiz night that is due to take place on 24th September in the village hall with all proceeds going towards the hall roof. Contact Jenny Taylor for details. 11.3 Cllr. Fitter-Harding said that CCC had finalised their 50% stake in the Whitefriars Centre.

Next Parish Council meeting is on 15th September 2016.

There being no further business the meeting closed at 9.05pm.

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