Fire Department/City of El Cajon Have Contracted Weed Abatement Inspections and Code Enforcement with an Outside Company, Fire Prevention Services (FPS)

Fire Department FY 2015-16

Heartland Fire & Rescue Fire Chief

Heartland Fire & Rescue Management Staff

Fire Station 6 Fire Station 7 Fire Station 8 Fire Station 9

Engine Engine Engine Engine Company Company Company Company Fire Captain (3) Fire Captain (3) Fire Captain (3) Fire Captain (3) Fire Engineer (3) Fire Engineer (3) Fire Engineer (3) Fire Engineer (3) Firefighter/PM (3) Firefighter/PM (3) Firefighter/PM (3) Firefighter/PM (3)

Truck Company Fire Captain (3) Fire Engineer (3) Firefighter or FF/ PM (3)

Paramedic Unit Paramedic Unit Paramedic Unit Firefighter/PM (6) Firefighter/PM (6) Firefighter/PM (6)

EMT Program

M-1

M-2 City of El Cajon Fiscal Year 2015 – 2016 Annual Budget

ACTIVITY: FIRE DEPARTMENT ACTIVITY NO: 140000-141000-145000- 250000-250100

Mission Statement: The El Cajon Fire Department protects life, property and natural resources through professional response. The mission of Heartland Fire & Rescue is to provide safe communities through exceptional, professional service.

Description: The El Cajon Fire Department is comprised of five divisions: The Heartland Fire & Rescue Division provides shared management and administrative staffing through a Joint Powers Agreement (JPA) between the Cities of El Cajon, La Mesa and Lemon Grove. Through the JPA, a total of 18 full-time and four part-time staff members are shared through a cost allocation formula. This shared management team is known as Heartland Fire & Rescue. The Administration Division administers the Fire Department services and functions that are specific to the City of El Cajon, as well as the shared functions of the Joint Powers Agreement with the cities of La Mesa and Lemon Grove. This division also assists in the coordination of the Fire Safety Public Education Programs, which include station tours, school visitations, annual fire safety expo, community preparedness programs, speaking engagements, demonstrations, community activities, juvenile fire-setter intervention and community emergency response team (CERT) training. The Suppression Division is focused on preservation of life, property and natural resources. This Division operates four Advanced Life Support (ALS) Paramedic Assessment Engine Companies, one ALS Paramedic Assessment Truck/Rescue, one Type 3 Wildland Firefighting engine Brush/Rescue apparatus and three Reserve Engines. The Emergency Medical Services (EMS) Division provides pre-hospital emergency medical response to the community. This includes the Paramedic Program and the Emergency Medical Technician Division. Firefighter/Paramedics staff three 24-hour Advanced Life Support ambulances, four paramedic assessment fire engines, one paramedic assessment truck and one 8 hour per day Basic Life Support ambulance on three divisions.

Prior Fiscal Year Highlights:

Heartland Fire & Rescue JPA Staffing and Administration: Throughout FY2014-15, our Department continued to strive to improve many of our administrative processes and provide quality service to our citizens. We continue to automate processes within our records management system to analyze our calls for service and to ensure the accuracy of the data contained in our records. The Administration Division has worked with the City Finance Department to prepare a comprehensive cost report associated with the Ground Emergency Medical Transport (GEMT) reimbursement program.

Public education is a primary focus within the Administration and JPA divisions. The El Cajon Annual Open House & Fire Expo drew over four thousand attendees in 2014. They came to visit our Fire Department Headquarters and enjoy over fifty interactive workstations provided by various City Departments and a variety of other safety and health organizations, with an emphasis on fire safety. In addition, for the past five years the fire expo has distributed over 2,250 free bicycle safety helmets to area youth.

The Heartland Fire & Rescue JPA staff also manages all facilities, apparatus and equipment within the three cities of the JPA of El Cajon, La Mesa and Lemon Grove. Heartland Fire & Rescue maintains cooperative relationships with the community, City officials, City departments, and other government and county agencies.

Training is coordinated across the three cities of the JPA and has created a workforce that is consistent in skills in emergency operations and have cross-trained all personnel on all fire apparatus and equipment of the three cities. Our agency’s method of group training, which is regularly conducted by intermixing members from all three cities, has helped to create a more cohesive emergency service organization

M-3 City of El Cajon Fiscal Year 2015 – 2016 Annual Budget

ACTIVITY: FIRE DEPARTMENT ACTIVITY NO: 140000-141000-145000- 250000-250100 amongst the JPA member-city Fire personnel. Much of the Heartland Fire & Rescue Training program and its training outlines have been made available via a training link on the Heartland Fire & Rescue website. This link has been accessed by fire agencies across the country and around the world.

Fire Prevention and Emergency Preparedness: This Division is tasked with enforcement of laws and ordinances relating to fire safety and prevention, the education of the community in areas of fire safety and community health, and solutions in building construction through fire prevention practices. This Division also manages the pre-fire planning program using Geographical Information System (GIS) data within target hazard occupancies throughout the City. Priorities of this Division remain the annual maintenance inspections within the industrial park, pre-fire planning, weed abatement, public education, and fire investigation.

In the cooperative agreement between the cities of El Cajon, La Mesa and Lemon Grove, an Emergency Preparedness Coordinator is shared through the Heartland Fire & Rescue Joint Powers Agreement. Heartland Fire & Rescue’s shared Emergency Preparedness Coordinator helped train more than 3,150 people in FY2014-15 on personal emergency preparedness, and also participated in disaster exercises with the San Diego County Office of Emergency Services, as well as received training in personal emergency preparedness and emergency planning. This participation was aimed at helping improve our city’s emergency plans through the testing of these plans and evaluating their effectiveness. The Emergency Disaster Response Plan was updated to address access and functional needs populations, as well as updated FEMA regulations following Hurricane Sandy. Procedurally, the plan is reviewed annually to ensure continued FEMA compliance.

To ensure that all El Cajon City Staff will be ready to respond as emergency workers in the event of Emergency Operations Center (EOC) activation, seven EOC training sessions were conducted in El Cajon throughout the year for City Staff in their various roles as EOC workers. This type of continued training is held annually to ensure City Staff remains qualified in their disaster services role in accordance to the National Incident Management System (NIMS). In addition to the training, an EOC Staff Pocket Guide was developed as a quick reference guide for EOC staff functions. Heartland Fire & Rescue continues to use social media (Twitter, Facebook, Instagram, Pulsepoint and Nixle) to ensure prompt and effective communications with the community. We also participated in the Citywide website redesign committee.

Fire Suppression: The Fire Suppression Division’s activity level continues to increase. There were approximately 12,000 calls for service in the last calendar year, an increase of 5.2%. To meet a wider variety of calls for service, the City of El Cajon entered into a services agreement with the County of San Diego for the operation of a Type 3 Wildland Firefighting engine. The engine was purchased by the County and the Indian Gaming Community and will be staffed by El Cajon Firefighters. This Type 3 Engine will be housed at El Cajon’s Fire Station 8 on Madison Avenue. In addition, through State Homeland Security Grant funding, the department purchased and is preparing to install a new breathing air compressor at Fire Station 6. Other Suppression purchases were for new handheld radios, which were deployed during FY2014-15, replacing obsolete equipment. In addition, self-contained breathing apparatus (SCBAs) were purchased using grant funding. These SCBAs have a higher degree of compatibility with other JPA agencies, as well as neighboring jurisdictions. The planning is well underway and work is scheduled to begin in FY2015-16. These same funds will be used for diesel exhaust recovery systems in Stations 8 and 9. An employee exchange program across the JPA allows for members of the three cities to work overtime hours as needed in any of the three cities to fill for scheduled and non-scheduled vacancies. This program ensures that all staffing needs are met and that qualified, well-trained individuals are always available to fill these vacancies.

Emergency Medical Services (EMS): The Emergency Medical Services (EMS) Division provides pre-hospital Advanced Life Support emergency medical response to the community. This program includes both the Paramedic and the Emergency Medical Technician levels of medical service. Firefighter/Paramedics staff three 24-hour Advanced Life Support

M-4 City of El Cajon Fiscal Year 2015 – 2016 Annual Budget

ACTIVITY: FIRE DEPARTMENT ACTIVITY NO: 140000-141000-145000- 250000-250100 ambulances, four paramedic assessment fire engines and one paramedic assessment truck. Emergency Medical Technicians staff one 8 hour per day Basic Life Support ambulance every day. An EMS Division Chief (EMS Coordinator) supervises the Emergency Medical program for El Cajon, La Mesa and Lemon Grove.

Throughout FY2014-15, the Department continued to support local community colleges and private paramedic programs through a field-experience ride-along program and a paramedic internship program. In much the same way, the EMS division supports and enhances El Cajon’s Firefighter Reserve Program through EMS training and mentorship. This education and training will allow students to better meet the critical job market requirements of the Emergency Medical field.

Goals  Maintain effective management of awarded grants and proactively seek out new grants that meet City and department goals.  Cross-train all fire prevention staff to be capable of performing all fire prevention duties to enable dual-role capabilities in the event of staff vacancies.  Identify and abate weed and brush fire hazards within the city’ jurisdictional boundaries.  Continue efforts in creating a Standards of Coverage plan. The plan will include an analysis of jurisdictional risks and agency/public expectations relating to responses to El Cajon.  Actively participate in the development of Regional Operational Procedures.  Continue to create opportunities to assist in personnel succession development. Newly created and updated training manuals and career development guides will better prepare employees for future advancement and long term success.  Support the annual Heartland Fire Training Facility Firefighter 1 Academy.  Continue to support the Reserve Firefighter program in all three JPA cities.  Continue representation in the County Fire Chiefs, Central Zone Operations, Heartland Communications, Heartland Fire Training Authority, and the County/Zone Training Committee membership meetings.  Continue representation in regional certification committee meetings.  Continue representation on the Unified Disaster Council  Continue our annual support of the San Diego County Wildland Readiness Drill with staff leadership and operational participation.  Monitor and maintain our internet based license and certification tracking system for all fire employees.  Further enhance the standardization of equipment carried on all JPA apparatus.  Support the department transition into a new Regional Communications System radio system upgrade scheduled for 2016.  Assist with the completion of the Fire Station 6 remodel project.

Financial Comments The Heartland Communications Facility Authority (HCFA) member assessment will experience an increase during FY2015-16 of $42,073. This increase is primarily due to the increase in call volume over the prior year. An increase in the Joint Powers Agreement (JPA) share cost is expected in FY2015-16. This is mainly due to the allocation of salaries across the JPA and the realignment of some of the shared expenditures. This same realignment of expenditures will also result in a decrease in the JPA software agreements line item. The remaining changes to the expenditure accounts in the FY2015-16 budget for the Fire Department are the result of either slight price increase of some line items, or the reassignment of expenditures from one activity to another. This reassignment has been done in an effort to better align expenditures under the correct activity.

M-5 City of El Cajon Fiscal Year 2015 – 2016 Annual Budget

FIRE DEPARTMENT 2014-2015 BUDGET ACTIVITY 2012-2013 2013-2014 AMENDED 2014-2015 2015-2016 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET EST. ACTUAL ADOPTED

Fire Administration - 140000 1,085,839 1,106,918 1,349,929 1,233,552 1,371,044 Fire Suppression - 141000 6,700,934 6,839,965 7,838,930 7,940,294 8,286,892 Fire Prevention - 142000 21,462 - - - - Fire Heartland JPA - 145000 1,246,987 1,443,990 1,589,517 1,571,366 1,775,118 GENERAL FUND TOTAL 9,055,222 9,390,873 10,778,376 10,745,212 11,433,054

Emergency Med. Svcs. - 250000 4,318,935 4,511,116 4,795,720 4,820,954 5,177,645 Basic Life Support - 250100 3,612 123,461 222,144 160,512 236,091 EMS FUND TOTAL 4,322,547 4,634,577 5,017,864 4,981,466 5,413,736

Local Public Safety - 224290 167,430 124,490 291,000 237,934 381,200 State Security Grants - 221000 76,391 11,807 113,268 51,262 61,765 UASI Grants - 253900 62,309 8,424 - 2,873 - Indian Gaming Grant - 254290 66,233 - 65,000 29,115 - Fire Misc Grants - 259900 50,796 507 500 500 -

FIRE DEPARTMENT DETAIL OF PERSONNEL SERVICES

2012-2013 2013-2014 2014-2015 2015-2016 JOB CLASSIFICATION ACTUAL ACTUAL ACTUAL ADOPTED

Fire Chief 1.00 1.00 1.00 1.00 Fire Deputy Chief (Underfilled) 1.00 1.00 1.00 1.00 Fire Division Chief 0.00 1.00 1.00 1.00 Fire Battalion Chief 3.00 1.00 1.00 1.00 Management Analyst 1.00 1.00 1.00 1.00 Deputy Fire Marshal 1.00 1.00 1.00 1.00 Administration Secretary 0.00 0.00 0.50 1.00 Secretary 0.90 1.00 0.50 0.00 Fire Captain 12.00 12.00 12.00 12.00 Fire Engineer 12.00 12.00 12.00 12.00 Firefighter 2.00 2.00 2.00 0.00 Firefighter/Paramedic 14.00 14.00 14.00 15.60 Public Information Officer 0.20 0.20 0.20 0.20 General Fund Total 48.10 47.20 47.20 46.80

Fire Captain 3.00 3.00 3.00 3.00 Fire Engineer 3.00 3.00 3.00 3.00 Firefighter/Paramedic 17.00 17.00 17.00 17.40 Secretary 0.10 0.00 0.00 0.00 Emergency Medical Technicians 0.00 8.00 4.00 4.00 EMS Fund Total 23.10 31.00 27.00 27.40

M-6 City of El Cajon Fiscal Year 2015 – 2016 Annual Budget

FIRE DEPARTMENT 2014-2015 GENERAL FUND REVENUE 2012-2013 2013-2014 AMENDED 2014-2015 2015-2016 SUMMARY ACTUAL ACTUAL BUDGET EST. ACTUAL ADOPTED

Fire Permits - 4460 13,009 1,245 300 300 300 Federal Grants - 4631 4,618 - - - - Government Reimburse-4650 112,805 159,126 - 78,594 - Interagency Reimburse-4654 10,495 11,674 10,000 20,000 10,000 Misc. Reimburse - 6520 1,160 83 - 74 - Misc. Training Reim-6550 38,302 36,780 - - - GENERAL FUND TOTAL 180,389 208,908 10,300 98,968 10,300

FIRE DEPARTMENT INTERDEPARTMENTAL CHARGES AND COST RECOVERY

EXPENDITURE SUMMARY ADOPTED BUDGET 11,433,054 ALLOCATED COST 948,399 TOTAL 12,381,453 % ALLOCATED COST 8%

REVENUE SUMMARY FEES AND CHARGES 10,300 TAX AND OTHER GENERAL REVENUE SUPPORT 12,371,153 TOTAL 12,381,453 % TAX SUPPORT 100% % FEE SUPPORT 0%

FIRE DEPARTMENT 2014-2015 GENERAL FUND EXPENDITURE 2012-2013 2013-2014 AMENDED 2014-2015 2015-2016 SUMMARY ACTUAL ACTUAL BUDGET EST. ACTUAL ADOPTED

SALARIES & BENEFITS 7,065,828 7,361,224 8,152,241 8,190,135 8,675,630

MAT'L, SVC & SUPPLIES 1,988,266 2,029,648 2,626,135 2,555,077 2,757,424

CAPITAL OUTLAY 1,128 - - - -

OTHER FINANCING USES - - - - -

TOTAL 9,055,222 9,390,872 10,778,376 10,745,212 11,433,054

M-7 City of El Cajon Fiscal Year 2015 – 2016 Annual Budget

DETAIL OF PERSONNEL SERVICES

2012-2013 2013-2014 2014-2015 2015-2016 JOB CLASSIFICATION ACTUAL ACTUAL ACTUAL ADOPTED

Secretary 0.50 0.00 0.00 0.00 Public Information Officer 0.00 0.20 0.20 0.20 TOTAL 0.50 0.20 0.20 0.20

M-8 City of El Cajon Fiscal Year 2015 – 2016 Annual Budget

DETAIL OF PERSONNEL SERVICES

2012-2013 2013-2014 2014-2015 2015-2016 JOB CLASSIFICATION ACTUAL ACTUAL ACTUAL ADOPTED

Fire Captain 12.00 12.00 12.00 12.00 Fire Engineer 12.00 12.00 12.00 12.00 Firefighter 2.00 2.00 2.00 0.00 Firefighter/Paramedic 14.00 14.00 14.00 15.60 TOTAL 40.00 40.00 40.00 39.60

M-9 City of El Cajon Fiscal Year 2015 – 2016 Annual Budget

DETAIL OF PERSONNEL SERVICES

2012-2013 2013-2014 2014-2015 2015-2016 JOB CLASSIFICATION ACTUAL ACTUAL ACTUAL ADOPTED

Public Information Officer 0.20 0.00 0.00 0.00 TOTAL 0.200.000.000.00

M-10 City of El Cajon Fiscal Year 2015 – 2016 Annual Budget

DETAIL OF PERSONNEL SERVICES

2012-2013 2013-2014 2014-2015 2015-2016 JOB CLASSIFICATION ACTUAL ACTUAL ACTUAL ADOPTED

M-11 City of El Cajon Fiscal Year 2015 – 2016 Annual Budget

DETAIL OF PERSONNEL SERVICES

2012-2013 2013-2014 2014-2015 2015-2016 JOB CLASSIFICATION ACTUAL ACTUAL ACTUAL ADOPTED

Fire Captain 3.00 3.00 3.00 3.00 Fire Engineer 3.00 3.00 3.00 3.00 Firefighter/Paramedic 17.00 17.00 17.00 17.40 Secretary 0.50 0.00 0.00 0.00 TOTAL 23.50 23.00 23.00 23.40

M-12 City of El Cajon Fiscal Year 2015 – 2016 Annual Budget

DETAIL OF PERSONNEL SERVICES

2012-2013 2013-2014 2014-2015 2015-2016 JOB CLASSIFICATION ACTUAL ACTUAL ACTUAL ADOPTED

Fire Emergency Medical Technician 0.00 8.00 4.00 4.00 TOTAL 0.008.004.004.00

M-13 City of El Cajon Fiscal Year 2015 – 2016 Annual Budget

M-14 PART-TIME/TEMPORARY PERSONNEL REQUEST FISCAL YEAR 2015-16

ACTIVITY: Fire Administration ACTIVITY NO: 140000

This form is intended to list ALL current part-time and temporary personnel. Provide a list of all Part- Time/Temporary workers. Include the hire date and the average number of hours worked during the previous fiscal year (if applicable).

AVG HRS PART-TIME WORKED IN (PT) HIRE HRLY PREVIOUS OR TEMP EMPLOYEE NAME CURRENT FUNCTIONS DATE RATE FISCAL YEAR (TEMP) Current budgeted part-time and temporary employees: None in this activity

New requests for part-time and temporary employees: For at least the last ten years, the El Cajon Fire Department/City of El Cajon have contracted weed abatement inspections and code enforcement with an outside company, Fire Prevention Services (FPS). The El Cajon Fire Department referred all weed/property violation complaints to FPS, and FPS would then inspect the subject properties for compliance with City property maintenance ordinances. FPS would also contact homeowners in violation, work with them to come into compliance, or if the homeowner did not comply, FPS would arrange for mitigation and abatement. FPS provided these services at no cost to the City and their services did not require City staff participation. During any given seasonal period, at least 200 notices seeking abatement of weed violations are sent out. These notices sometimes require a small amount of investigation to determine the correct property owner. After mailing a notice, there can be extended contact required to obtain compliance with City ordinances. In resolution of the violation cannot be obtained with the homeowner, third-party abatement services must be obtained to bring a property into compliance.

The City terminated the agreement with FPS in 2014 due to numerous citizen complaints concerning FPS. The Fire Department is now in need of 2 part-time/temporary workers to continue the weed abatement program for the interim until such a time that a suitable permanent staffing configuration is identified. The inspectors are needed for seasonal positions, approximately 20 hours a week from approximately April through October and will be supervised by the Heartland Fire & Rescue Fire Marshal. The duties of these employees will include: • Conduct property surveys to identify any fire or safety hazards • Inspect for public nuisance violations • Prepare and issue abatement notices • Answer various inquiries and respond to public complaints regarding potential code violations • Resolve disputes if possible regarding notices to abate, enforcement actions and citations • Conduct field investigations • Seek voluntary compliance, when possible, from property owners when violations are noted • Provide advice to property owners as to actions necessary to become compliant • Review defensible space rules with property owners • Maintain detailed records of enforcement efforts, which could be used in the event of legal proceedings • Research property ownership, legal descriptions, permits, etc. for code violation cases • Work with other City Departments as well as other agencies to resolve complaints and violations • Operate City vehicles • Other miscellaneous duties related to the Fire Prevention activities The proposed hourly rate for this position is $23.11/hour, with minimal benefits offered (Medicare, Worker's Compensation and PST Plan).

Prepared by: Division Chief Steve Swaney

Department Head: Fire Chief Rick Sitta

M-15 PROPERTY (CAPITAL OUTLAY) REQUEST Fiscal Year 2015/2016

ACTIVITY: FIRE - LOCAL PUBLIC SAFETY BUDGET ACTIVITY NO: 224290

PURCHASE PLUS: LESS: TOTAL NET QTY DESCRIPTION UNIT COST PRICE INSTALL TRADE-IN COST

Self Contained Breathing Apparatus (SCBA), bottles, $195,000.00 $195,000.00 $0.00 $5,000.00 $190,000.00 face pieces, communications and accessories

NEW OR REPLACEMENT? (If new, state usage. If replacement, state age of equipment to be replaced.) Replacement. This purchase will complete the transition to SCBAs and equipment that are consistent with the other Heartland Fire & Rescue Joint Powers Agreement (JPA) agencies, as well as surrounding agencies SCBAs.

ESTIMATED LIFE OF REQUESTED ITEM (Provide an estimated useful life of requested equipment and estimated replacement date.) SCBAs can be expected to last 8-10 years. Replacement by 2025.

JUSTIFICATION FOR REQUEST (Explain necessity for and benefits derived from this purchase. If the equipment is substantially different than the equipment it replaces, additional justification should be given.)

The Fire Department continues to seek operational consistencies between JPA agencies. The JPA shares personnel across the three agencies; having two types of incompatible breathing apparatus creates operational challenges and raises the level of risk to personnel on the fire ground. Currently, El Cajon's cache of SCBAs is in the later stages of their useful life. By beginning the replacement cycle early, the cost can be spread over a longer period of time. This purchase, when combined with prior year's purchase will complete the transition to a compatible brand of SCBA.

ADDITIONAL EXPENSES (State the cost of additional items, ongoing maintenance costs or other expenses, if any, to place the equipment in full operation) Annual testing and repair costs are already budgeted for the current SCBAs in 141000-8576. There is no anticipated significant change in that account/activity associated with this purchase.

Prepared by: Division Chief Mike Chasin

Department Head: Fire Chief Rick Sitta

M-16 PROPERTY (CAPITAL OUTLAY) REQUEST Fiscal Year 2015/2016

ACTIVITY: FIRE - LOCAL PUBLIC SAFETY BUDGET ACTIVITY NO: 224290

PURCHASE PLUS: LESS: TOTAL NET QTY DESCRIPTION UNIT COST PRICE INSTALL TRADE-IN COST

1 Telestaff reprogramming $14,000.00 $14,000.00 $0.00 $0.00 $14,000.00

NEW OR REPLACEMENT? (If new, state usage. If replacement, state age of equipment to be replaced.) Replacement. This is reprogramming of existing software.

ESTIMATED LIFE OF REQUESTED ITEM (Provide an estimated useful life of requested equipment and estimated replacement date.) We anticipate this programming model to be sufficient for ten years. Replacement in 2025.

In 2004, the Fire Department moved to a computer based, automated staffing program. The subsequent ten years have seen numerous organizational changes, as well as programming changes. In order to better meet the staffing and record keeping needs of our department, updating the program software is required. This reprogramming would also provide an opportunity to teach the intricacies of the staffing program operation to the new generation of employees.

ADDITIONAL EXPENSES (State the cost of additional items, ongoing maintenance costs or other expenses, if any, to place the equipment in full operation) None.

Prepared by: Division Chief Mike Chasin

Department Head: Fire Chief Rick Sitta

M-17 PROPERTY (CAPITAL OUTLAY) REQUEST Fiscal Year 2015/2016

ACTIVITY: FIRE - LOCAL PUBLIC SAFETY BUDGET ACTIVITY NO: 224290

PURCHASE PLUS: LESS: TOTAL NET QTY DESCRIPTION UNIT COST PRICE INSTALL TRADE-IN COST

Various Fire Hose $14,000.00 $14,000.00 $14,000.00 quantities

NEW OR REPLACEMENT? (If new, state usage. If replacement, state age of equipment to be replaced.) Replacement. Some of the hose being replaced is up to 15 years old, or has been damaged while firefighting.

ESTIMATED LIFE OF REQUESTED ITEM (Provide an estimated useful life of requested equipment and estimated replacement date.) Between ten and fifteen years. Replacement 2025-2031.

Fire hose deteriorates over time as materials break down. This deterioration is accelerated by typical usage. Each year, some hose is cycled out from service due to its age and reliability. We also experience hose failure during annual testing. While we can plan for hose being removed from service during the replacement cycles, it is not possible to anticipate how much hose will fail during testing or be damaged during firefighting. This purchase will ensure that we will continue to have an adequate stock on hand, ensuring adequate inventory for all firefighting activities.

ADDITIONAL EXPENSES (State the cost of additional items, ongoing maintenance costs or other expenses, if any, to place the equipment in full operation) None.

Prepared by: Division Chief Mike Chasin

Department Head: Fire Chief Rick Sitta

M-18 PROPERTY (CAPITAL OUTLAY) REQUEST Fiscal Year 2015/2016

ACTIVITY: FIRE - LOCAL PUBLIC SAFETY BUDGET ACTIVITY NO: 224290

PURCHASE PLUS: LESS: TOTAL NET QTY DESCRIPTION UNIT COST PRICE INSTALL TRADE-IN COST

Physical Fitness Equipment 1 $15,000.00 $15,000.00 $15,000.00 for Station 6

NEW OR REPLACEMENT? (If new, state usage. If replacement, state age of equipment to be replaced.) Replacement. This equipment will replace City owned equipment; many physical fitness items were originally purchased in 1986.

ESTIMATED LIFE OF REQUESTED ITEM (Provide an estimated useful life of requested equipment and estimated replacement date.) The new equipment is expected to last ten years. Replacement in 2025.

Fire suppression employees are required to maintain a high level of physical fitness. In order to maintain the physical abilities needed to meet the demands of the job and still remain in close proximity to the Fire Station and emergency vehicles, employees maintain fitness at the fire station instead of a neighborhood gym. The current gym equipment is badly worn after nineteen years of daily use.

ADDITIONAL EXPENSES (State the cost of additional items, ongoing maintenance costs or other expenses, if any, to place the equipment in full operation) None.

Prepared by: Division Chief Mike Chasin

Department Head: Fire Chief Rick Sitta

M-19 PROPERTY (CAPITAL OUTLAY) REQUEST Fiscal Year 2015/2016

ACTIVITY: FIRE - LOCAL PUBLIC SAFETY BUDGET ACTIVITY NO: 224290

PURCHASE PLUS: LESS: TOTAL NET QTY DESCRIPTION UNIT COST PRICE INSTALL TRADE-IN COST

Office furniture for Administration lobby and 1 $6,000.00 $6,000.00 $6,000.00 framed pictures for Fire Administration and Station 6

NEW OR REPLACEMENT? (If new, state usage. If replacement, state age of equipment to be replaced.) Replacement. Furniture for front lobby area to replace existing furniture that is over 20 years old. Printed and framed pictures throughout fire station and administration are old, mismatched and many are damaged.

ESTIMATED LIFE OF REQUESTED ITEM (Provide an estimated useful life of requested equipment and estimated replacement date.) 10 years. Replacement approximately 2026.

This request is part of a continuing program of replacing aging, mismatched and damaged furniture. Funding will be used to replace mismatched furniture that is worn, broken or beyond cleaning. Printed/framed pictures will replace old, mismatched, damaged pictures and frames.

ADDITIONAL EXPENSES (State the cost of additional items, ongoing maintenance costs or other expenses, if any, to place the equipment in full operation) None.

Prepared by: Management Analyst Dionne Oldenburg

Department Head: Fire Chief Rick Sitta

M-20 PROPERTY (CAPITAL OUTLAY) REQUEST Fiscal Year 2015/2016

ACTIVITY: FIRE - LOCAL PUBLIC SAFETY BUDGET ACTIVITY NO: 224290

PURCHASE PLUS: LESS: TOTAL NET QTY DESCRIPTION UNIT COST PRICE INSTALL TRADE-IN COST New Patient Care Reporting 1 (PCR) System; necessary $50,000.00 $50,000.00 equipment; data transfer

NEW OR REPLACEMENT? (If new, state usage. If replacement, state age of equipment to be replaced.) Replacement. The current system that the Fire Department utilizes for maintaining patient care reporting is in need of replacement.

ESTIMATED LIFE OF REQUESTED ITEM (Provide an estimated useful life of requested equipment and estimated replacement date.) 10 years. Replacement approximately 2025.

Fire Department's providing emergency medical services are required to keep detailed records of all patient care and contact. The data collected is then sent to the Fire Department's billing company, to facilitate invoicing the patient for care received. The current program for recording patient care is becoming increasingly difficult to utilize for both data collection and data transfer to the billing vendor. The current vendor is losing market share and we are concerned with the viability our current program. We want to take action to ensure access to our data and processing. Many medical payment companies require invoicing by care providers within a limited time frame, and should the Fire Department become unable to quickly produce invoices due to issues with the PCR software vendor, revenues could be lost.

The Fire Department is proposing that a new, more stable PCR company be investigated and selected. This would require the migration of existing data to the new company, creating interfaces between our current Computer Aided Dispatch (CAD) system and the new PCR company, and potentially purchasing new handheld recording devices for capturing patient care information.

ADDITIONAL EXPENSES (State the cost of additional items, ongoing maintenance costs or other expenses, if any, to place the equipment in full operation) Ongoing annual fees and licensing of the PCR program are budgeted in 250000-8586. Data transmission is budgeted in 250000-8528.

Prepared by: Fire Division Chief Steve Swaney

Department Head: Fire Chief Rick Sitta

M-21 PROPERTY (CAPITAL OUTLAY) REQUEST Fiscal Year 2014/2015

ACTIVITY: FIRE - LOCAL PUBLIC SAFETY BUDGET ACTIVITY NO: 224290

PURCHASE PLUS: LESS: TOTAL NET QTY DESCRIPTION UNIT COST PRICE INSTALL TRADE-IN COST Defibrillation Monitors with external pacing, 12 lead, fax 2 trending, 100 mm printer, $30,600.00 $61,200.00 $1,000.00 $60,200.00 capnography and accessories.

NEW OR REPLACEMENT? (If new, state usage. If replacement, state age of equipment to be replaced.) To replace old Lifepak 12 monitors that were originally placed into service in 2008. Twelve lead Electrocardiogram (EKG) monitors play an integral part in patient assessments. Having quality and reliable EKG monitors is an extremely important component to correctly interpret patient condition and provide treatment. Improved products have become available that allow the capability for medics to send EKG information to hospitals via electronic telemetry. This new technology, along with additional features in these newer models, will allow for better analysis of patient condition and provide for better patient care. ESTIMATED LIFE OF REQUESTED ITEM (Provide an estimated useful life of requested equipment and estimated replacement date.) 5 years. Replacement in 2020.

The serviceable life has been reached on three of our eleven EKG monitors. The monitors that we are replacing were purchased in 2008. Expected service life is five to six years, per manufactures and service technicians. This is part of a replacement program intended to spread out the fiscal impact of replacing our cardiac monitors. EKG monitors are required equipment for paramedics by the County of San Diego and The California EMS Authority. Accuracy and dependability of the EKG monitor is crucial for proper interpretation and treatment of patients. The new technology that the Fire Department is utilizing would provide for better patient care and potentially better patient outcomes through increased cardiac arrest survivability.

ADDITIONAL EXPENSES (State the cost of additional items, ongoing maintenance costs or other expenses, if any, to place the equipment in full operation) Ongoing maintenance, after warranty, covered under 250000-8576. Miscellaneous consumable parts already budgeted under 250000-8160. Potential trade in value of old units can be up to $1,200.00 each.

Prepared by: Fire Division Chief Daryn Drum

Department Head: Fire Chief Rick Sitta

M-22