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Cern Libraries, Geneva Cm-P00089189 Organisation CERN/FC/1651 Original: French CERN LIBRARIES, GENEVA 26 October, 1973 CM-P00089189 ORGANISATION EUROPÉENNE POUR LA RECHERCHE NUCLÉAIRE CERN EUROPEAN ORGANIZATION FOR NUCLEAR RESEARCH FINANCE COMMITTEE Hundred-and-thirty-second Meeting Geneva - 7 November, 1973 ADJUDICATION OF A CONTRACT FOR THE SUPPLY AND INSTALLATION OF NEW COOLING UNITS FOR THE PS AIR-CONDITIONING PLANT The present adjudication concerns the supply, installation, testing and commissioning of new cooling units and the dismantling of the existing units in the PS iced water production plant. A call for tenders was sent out on 29 August 1973 to 38 firms in 11 Member States. CERN had received 3 tenders by the closing date, 21 September 1973. The Finance Committee is invited to authorize the negotiation of a contract for the supply of the above-mentioned equipment with APPELSA, which submitted the lowest tender at a fixed maximum price of 898 500 Swiss francs, not subject to revision. 0/73/191/5/e CERN/FC/1651 ADJUDICATION OF A CONTRACT FOR THE SUPPLY AND INSTALLATION OF NEW COOLING UNITS FOR THE PS AIR-CONDITIONING PLANT INTRODUCTION 1. This adjudication, referred to under item I-1260/SB in document CERN/FC/1599, concerns the supply, installation, testing and commissioning of new cooling units and the dismantling of the existing units in the PS iced water production plant. 2. In drawing up the tendering documents and assessing the replies received, CERN followed the procedure described in document CERN/FC/1364 concerning the technical auditing of contracts of this size . DESCRIPTION OF THE INSTALLATIONS 3. The old iced water production plant, which has been in service for fourteen years, serves the air-conditioning system of the proton synchrotron (PS) and its injector ("linac"). It consists of four piston-type compressors with a total cooling power of 1 600 000 kcal/h. The new plant will serve the aforementioned systems, several autonomous installations and the new linac. It will thus have a higher cooling capacity and greater operational flexibility and will be capable of taking a heavier but very variable thermal load. The new plant will be fitted with three main centrifugal compressors and an auxiliary piston-type set. The contract also includes the supply of the two-speed iced water pumps, the connecting pipes for the iced water and cooling water circuits with stop-cocks and regulating valves, the outgassing and expansion vessels, and the complete electrical installation comprising the regulating, control, monitoring and power circuits and cubicles. 4. One special problem in carrying out this project is raised by the fact that the new installation must be fitted in the place occupied by the existing one in successive stages, since the production of iced water must not be interrupted while the PS is running. 0/73/191/5/e CERN/FC/1651 Page 2 CALL FOR TENDERS 5. A call for tenders was sent out on 29 August 1973 to 38 firms in 11 Member States (cf. Letter to members of the Finance Committee, dated 30 August 1973). The closing date for the receipt of tenders was set at 21 September 1973. 6. Manufacturers were asked to submit bids for two variants: - the first (A) for centrifugal sets with a unit cooling capacity of 900 000 kcal/h; - the second (B) with a cooling capacity of 1 100 000 kcal/h. They were also asked to give a price breakdown for the supply and installation in situ of the various components of the new plant in order to facilitate the checking of the tenders received and the assessment of the effect of any minor modifications. 7. CERN had received three bids by 27 September 1973, the date on which the tenders were opened; 17 firms had declined to tender and 18 had not replied. The list of firms consulted and their replies to the call for tenders are set out in Table I. ANALYSIS OF THE TENDERS 8. The names of the bidders and the prices and conditions found at the opening date are shown in Table II. 9. Among the tenders received, those submitted by Appelsa and Sulzer satisfied all the conditions of the specification except for a few minor points. 10. Pictet-Linde's bid was corrected, taking into account a more realistic exchange rate and an additional amount of 33 500 Swiss francs for piping, in accordance with their letter of 8 October 1973. It should also be pointed out that the cooling capacities quoted in the tender are excessive in both variants and would increase operating costs. 11. After these corrections and a few minor adjustments had been made, all 3 tenders were found to be technically equivalent and to satisfy the specifications. The bids of these firms after the corrections and adjustments are shown in Table III. 0/73/191/5/e CERN/FC/1651 Page 3 12. The firms agreed to respect the delivery schedule required by CERN. 13. The three Westinghouse centrifugal sets offered by Appelsa in variant B represent about 50% of the total tender price. Three identical sets are already in operation in another CERN installation. This would allow savings on spare parts, maintenance costs, etc. 14. It is proposed to award the contract to Appelsa, whose tender of 898 500 Swiss francs is the lowest. RECOMMENDATION 15. The Finance Committee is invited to authorize the negotiation of a contract with Appelsa for the supply, installation, testing and commissioning of new cooling units at a fixed maximum price of 898 500 Swiss francs, not subject to revision. 0/73/191/5/e CERN/FC/1651 Page 5 TABLE I LIST OF FIRMS TO WHICH THE CALL FOR TENDERS WAS SENT COUNTRY FIRM REPLY Austria FIGOPOL KĂLTEMASCHINEN Graz no reply Belgium SULZER CALIQUA BELGE Brussels no reply TRANE-BELGIQUE Brussels no reply WILLIAMS NV Antwerp no reply Denmark FRIGOSCANDIA Copenhagen no reply France BRISSONNEAU YORK Villeurbanne declined PICTET LINDE Paris tender PROFROID Marseilles no reply SAGEM Paris declined USINE QUIRI Schiltigheim no reply TUNZINI Paris no reply WESTINGHOUSE ELECTRIC Paris no reply Germany (Rep. Fed. of)BROWN, BOVERI YORK Mannheim no reply MASCHINENFABRIK KIEFER Stuttgart no reply ESCHER-WYSS Lindau forwarded to Sulzer/CH KRAFTANLAGEN Heidelberg declined LINDE Wiesbaden declined STEAG HAUSTECHNIK Essen declined ALFRED TEVES Frankfurt declined Italy AERIMPIANTI Milan declined AEROTECHNICA MARELLI Milan no reply BOSCO COCHIS Turin no reply DELL'ORTO Milan declined LEONARDO DA VINCI Milan no reply SAMIFI BABCOCK Camponago no reply 0/73/191/5/e CERN/FC/1651 Page 6 TABLE I LIST OF FIRMS TO WHICH THE CALL FOR TENDERS WAS SENT (continued) COUNTRY FIRM REPLY Netherlands BRONSWERK AMERSFOORT Amersfoort declined VAN SWAAY INTERNATIONAL The Hague declined Norway NORSK VIFTE FABRIKEN Oslo declined Sweden SABROE KYLINDUSTRIE Gothenburg no reply STAL REFRIGERATION Norrkoping declined SVENSKA FLAKTFABRIKEN Stockholm declined Switzerland APPELSA Geneva tender LUWA Zurich declined SULZER Geneva tender TECHNICAIR Geneva declined United Kingdom DRAKE SCULL ENGINEERING Manchester no reply ISOVELL Epsom declined PRECISION AIR CONTROL Croydon no reply 0/73/191/5/e CERN/FC/1651 Page T TABLE II PRICES AND CONDITIONS AT THE OPENING OF THE TENDERS VARIANT A VARIANT B FIRM REMARKS SF SF APPELSA 817 950 898 500 Fixed price 3% ICHA included SULZER 1 083 000 1 135 400 Price subject to revision 3% ICHA not included PICTET-LINDE 1 141 764 1 024 865 Fixed price Exchange rate: 1.50 FF = 1.00 SF TABLE III PRICES AFTER CORRECTION VARIANT A VARIANT B FIRM REMARKS SF SF APPELSA 793 411 871 545 Fixed price 3% ICHA deducted SULZER 1 087 900 1 140 300 Price subject to revision Additional price for air compressor 4900 SF PICTET-LINDE 1 247 195 1 122 931 Fixed price Exchange rate: 1.41 FF = 1.00 SF Additional price for piping 33 500 SF 0/73/191/5/e .
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