Council 20th October 2014

WOODMANSEY PARISH COUNCIL

20TH OCTOBER 2014

VILLAGE HALL, WOODMANSEY

Present: Councillors Mrs Harold (Chairman), Hart, Mr Los, Mrs Los, Oliver and Mrs Richardson.

John Smith (Clerk)

Members of the public: 3

Apologies for absence were submitted from Councillor Miss Beal and Ward Councillors Jump and Mathieson.

103. DECLARATIONS OF INTEREST – Councillor Mr J Los declared an interest with regard to the proposed Neighbourhood Plan for Woodmansey (Minute 112 below refers) insofar as it might relate to land in his ownership.

104. MINUTES - Resolved – That the minutes of the meeting of the Council held on 15th September 2014 be confirmed as a correct record and signed by the Chairman.

MATTERS ARISING

105. Payment of Invoices – Further to Minute 77 it was reported that a refund of £73.14 had now been received from Wold Top Brewery meaning that the outlay by the Council in connection with the community celebration event on 5th September 2014 was £660.94 and also that immediately prior to this meeting the Council had received £660.94 by way of reimbursement of its outlay from the proceeds from the event. Members noted and agreed that the balance of the proceeds and the glasses purchased for the event would be retained by the Village Hall Committee in recognition of their role in the organisation of the event. Resolved – That the report be noted.

106. Policing Update - Vehicles Parked Close to the Road Junction on Plaxton Bridge Road – Further to Minute 79 the response received from East Riding Council regarding vehicles parked close to the road junction on Plaxton Bridge Road was submitted. Members reported that the problem was on-going. Resolved – That the information be noted and that the Police be informed of the response from East Riding Council regarding traffic enforcement in respect vehicles being parked close to the junction of Plaxton Bridge Road and Hull Road, Woodmansey.

107. Liaison Meeting ( Town Council and Molescroft and Woodmansey Parish Councils) – Further to Minute 94 it was reported that this Council had not yet been contacted regarding a revised date for the meeting which was to have been held on 10th September 2014. Resolved – That the report be noted.

108. RESIGNATION OF COUNCILLORS – It was reported that Councillors Peter Dack (Victoria Ward) and Colin Taylor (Nurseries Ward) had submitted their resignation as Parish Councillors. Resolved – (a) That the Council declare casual vacancies in the Victoria Ward and Nurseries Ward and publish notice of the vacancies, and (b) that the Council records its thanks to Councillors Dack and Taylor for their work as Parish Councillors.

109. VACANCY ON THE COUNCIL – NURSERIES WARD – Further to Minute 99 it was reported that one resident had expressed an interest in being appointed a Co-opted Member and was present at the meeting. Resolved – That Clive Peter Waddington of 5 Newton Drive, Beverley, East Riding of HU17 9NX be co-opted to fill the vacancy in Nurseries Ward in place of former Councillor Mrs A Wallace.

(Councillor Waddington signed the Declaration of Acceptance of Office and joined the meeting)

POLICE ISSUES

110. Policing Update – Details of policing incidents in the area since the last meeting as set out in the latest Parish/Town News Release Updates were submitted. Resolved – That the information be received.

111. The Future of Humberside Police - One Team - Making a Difference – Members’ attention was drawn to the report received from Humberside Police outlining how Humberside Police would be organised and operate in the future. A copy of the report had been previously circulated and Members’ were informed that they could be supplied with a hard copy of the report if they so wished by contacting the Clerk. Resolved – That the information be received.

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112. WOODMANSEY VILLAGE NEIGHBOURHOOD DEVELOPMENT PLAN – UPDATE – Further to Minute 80 of the meeting held on 15 September 2014 Mr D Gluck, Ruralis was present and updated the Council following the Community Planning Day on 11th October 2014 and the NDP Steering Group held immediately prior to the Council meeting on 20th October 2014, and also a proposal for ongoing consultancy support a copy of which was submitted. About 64 people had attended the event on 11th October 2014 when concerns about fluvial flooding, and a mixture of views both for and against development were received but overall the indications were that the community was largely in support of the growth of the village. Mr Gluck outlined some key dates for progressing the NDP as follows:

6th November 2014 NDP Steering Group (to be Chaired by Councillor Oliver) to consider sites to focus on taking account of East Riding Council’s Local Plan Site Assessment criteria.

November 2014 Meeting to be arranged with Environment Agency/Yorkshire Water/Internal Drainage re drainage issues.

End of November 2014 NDP Steering Group to receive first draft report. Parish Council will then sign-off the draft report for informal consultation with stakeholders and the community.

It was anticipated that if the project proceeds as planned a Referendum on the Woodmansey Village Neighbourhood Plan would be held in early to mid-July 2015 prior to the holiday period. Mr Gluck stated that he would prepare a budget for the necessary consultancy work against the existing Locality grant funding and supply details to the Clerk and flagged up that whilst a Sustainability Appraisal could be carried out by the consultancy team if a Strategic Flood Risk Assessment was required external help would need to be brought in at additional cost. Members suggested that in terms of future consultation consideration should be given to a range of venues other than just the Village Hall (i.e. the School/Sheltered Housing/local Public House). Resolved - That the report be noted.

113. EAST RIDING LOCAL PLAN – REVISED TIMETABLES FOR HEARINGS – Further to Minute 80 of the meeting held on 15 September 2014 it was reported that revised timetables had been received for the public hearings. Resolved – That the report be noted.

PLANNING APPLICATIONS

114. Planning Applications - Resolved – That the following comments be forwarded to East Riding Council on the application stated:

Application Comments

(1) Land South and East of 94 Hull Road That East Riding Council be informed that that, as Woodmansey - Erection of 44 no. dwellings and previously stated, the Parish Council considers that it associated pumping station (Ref 14/02512). is unfortunate that this application has been Further to Minute 81 amended plans were submitted at this time when the Parish Council is in submitted. the process of preparing a Neighbourhood Development Plan for Woodmansey village. The Parish Council however supports the application as the proposals will have potential benefits for the village of Woodmansey. Nevertheless the Parish Council is disappointed that its comments regarding the mix of affordable houses have not been taken on board in the amended plans as the Council believes that there is a demand for affordable 3 bedroom houses for families with 2 children types and therefore a different mix of 2/3 bedroom starter homes would be beneficial to the community.

(2) Land at Hull Road Junction Beverley Parklands That the Parish Council supports the proposed - Erection of a residential care home following development. outline planning permission 12/01663/OUT (Appearance, Landscaping, Layout and Scale to be considered) (Ref 14/02683).

(3) Contrac Vendridge Unit 4A Tokenspire That the Parish Council fully supports the proposed Business Park, Hull Road, Woodmansey - change of use to keep a business local. Change of Use from B1/B8 (Business) to D2 (Assembly & Leisure) (Ref 14/02589)

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(4) Southwold, 9 Sackville Close, Beverley - That the Parish Council supports the application Erection of two-storey extension to side (Ref provided there is no loss of amenity to the 14/02988). neighbouring property, and there are no neighbour objections.

(5) 49 Lane, Woodmansey - Erection of That the Parish Council supports the application. two storey extension to side and rear and balcony to rear following demolition of existing garage (Ref 14/03111).

(6) O’Leary Motorhomes, 314 Hull Road, That the Parish Council agrees to offer its support in Woodmansey – Erection of an additional portal helping a local businessman extend his business. framed storage building in connection with existing business (storage of caravans) (Ref 14/02427).

(7) Willow Lodge, 101 Hull Road, Woodmansey – That the Parish Council supports the application Erection of 2 no. dwellings following demolition which will tidy up a previously unoccupied property of existing dwelling (Ref 14/02969). situated along the main A1174 road through the village but would strongly recommend that a condition should be attached to any approval requiring the removal, as part of the redevelopment of the site, of the badly overgrown high Leylandii hedge along the boundary at the rear of the site in the interests of the amenities of the neighbouring properties.

[Subsequent to the meeting the Council was consulted on amended plans and following consultation with Members it was agreed that East Riding Council be informed that the Parish Council confirms its views as submitted on the original application.]

(8) Coletta and Tyson Nurseries and Garden That the Parish Council fully supports the application Centre, 324 Hull Road, Woodmansey – Erection which will enhance the street scene, providing the of new fencing and street furniture to frontage existing hedging is retained. (Ref 14/01879).

(9) Land south of Willow Lane Camp Site, Willow That East Riding Council be informed that whilst the Lane, Beverley – Outline – Residential Parish Council supports other aspects of the development (up to 195 dwellings) with access, proposals and welcomes the public open space parking, public open space, landscaping and provision and extra sports facilities for residents, it associated development infrastructure (means specifically does not support any permanent access of access to be considered) (Ref 14/03062). on to Long Lane, Beverley. The Council also objects to the proposed primary school site element as the developers should be awaiting until the Beverley Primary Schools Review being carried out by East Riding Council is completed before deciding on such siting. In line with the Parish Council’s previously expressed views the Council would re-iterate that it does not support the closure of Long Lane, Beverley.

(10) 5 Brookholme, Beverley – Conversion of That the Parish Council supports the application. existing garage into additional living space (Ref 14/03257).

(11) 130 Hull Road, Woodmansey – External and That the Parish Council supports the application internal alterations to allow change of use from subject to a condition being attached to any approval detached garage to self-contained annex requiring that the self-contained annex shall remain (Ref 14/03057). as part of the curtilage of 130 Hull Road, Woodmansey and cannot be sold separately.

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(12) 7 Jolley Drive, Beverley – Conversion of That the Parish Council fully supports the application. existing garage to additional living accommodation (Ref 14/03163).

115. Decisions of the Planning Authority – Resolved – That the following decisions of Council be noted:

Application Decision

(1) 11 Carlton Rise, Beverley - Erection of single storey extension to side and Approved rear (Ref 14/02321) (2) Maranti Lodge, Barmston Lane, Woodmansey – Application for removal Approved agricultural occupancy condition (ref 14/02304).

(3) 71 Normandy Avenue, Beverley - Erection of a conservatory to rear (ref Approved 14/02408).

(4) 29 Colleridge Grove Beverley - Erection of two storey extension to side Approved following demolition of existing garage (Ref 14/02562).

(5) Land East of Springs, Long Lane, Woodmansey - Outline - Approved Erection of 4 dwellings (All Matters Reserved) (ref 13/03454).

APPLICATIONS FOR FINANCIAL ASSISTANCE

116. Youth Club – Further to Minute 70 further consideration was given to the application for financial assistance to support Dunswell Youth Club. The Parish Council was informed that East Riding Council had recently issued a press release regarding the arrangements for applications for Positive Activities Grants and that a copy of the information had recently been forwarded to Mr R Cockerton. Resolved – That the application be deferred pending the outcome of any application the Club might submit for a Positive Activities Grant.

117. Woodmansey Primary School - A letter dated 19th September 2014 from Woodmansey Primary School was submitted seeking financial support towards the school’s Breakfast Club venture, to help sustain the scheme until such time as the numbers of pupils using the Club increase. Resolved - That the Parish Council agree to support the School in providing a new venture for the benefit of children in the community and approve a grant of £100 which will hopefully help see the project through until Xmas and that if on reviewing the viability of the scheme after that period the School considers additional financial support is needed the School be asked to submit details of the numbers of pupils using the Club and the on-going costs/funding arrangements involved.

EAST RIDING COUNCIL MATTERS

118. Review of Polling Districts, Polling Places and Polling Stations – A letter dated 3rd October 2014 was submitted inviting any comments on a review of Polling Districts, Polling Places and Polling Stations by 31st October 2014. Resolved – That East Riding Council be informed that the Parish Council considers that no change is necessary to the existing arrangements.

119. East Riding of Yorkshire & Local Access Forum - The Importance of Verges in your Community – An email dated 9th October 2014 was submitted indicating that the remit of the Local Access Forum was ‘to advise as to the improvement of public access to land in the area for the purposes of open-air recreation and the enjoyment of the area’. Within the current Rights of Way Improvement Plan there was an aim “to develop the use of highway verges to link routes” primarily for use by walkers and riders. With that in mind the Forum recently set up a small sub-group to look at the issue of verges as safe refuges for all users of the countryside in the East Riding. The Forum had asked whether the Council had experienced any issues with verges in the parish that the Council would like to raise. The sub-group was looking to collate information, including photographs of suitable and/or unsuitable verges from parishes across the East Riding so that the Forum might seek to influence the future management of those verges for access and recreational purposes. Responses were required by 28th November 2014. Resolved – That Members consider the matter and forward any views to the Clerk.

120. East Riding of Yorkshire Council (Woodmansey No.18) Combined Public Path Diversion and Definitive Map and Statement of Modifications Order 2014 - Further to Minute 19 of the Council on 19th May 2014 a letter from East Riding Council dated 15th October 2014 was submitted inviting comments on further minor amendments to the proposed Order. Resolved – That East Riding Council be informed that the Parish Council supports the proposed amendments.

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PLAY AREAS

121 King Street Play Area – It was reported that following reports by residents of a flying ants nest near a bench in the play area and also that the climbing frame had been damaged by vandals the Clerk had asked Mr C Beal to take appropriate action. Resolved - (a) That the report be noted and the action taken endorsed, and (b) that the Clerk check whether Mr Beal has collected the damaged piece of equipment from the resident’s address.

122. Dog Signs – It was reported that East Riding Council had indicated that following the making Dog Control (Exclusion) Amendment Orders sites, not owned by that Council, gained approval for dog exclusion. In Woodmansey this included King Street and Southwood Park play areas. The Parish Council had been advised that sites would require signage before any enforcement can take place and that signs were available at a cost of £12.00 each. Accordingly four signs had been ordered and Mr C Beal had been requested to fix the signs to the play area fencing. Resolved - That the report be noted and the action taken endorsed.

123. BUDGET MONITORING 2014/15 – Resolved – That the report be noted

ACCOUNTS AND FINANCIAL STATEMENT

124. Income – Resolved – That it be noted that the following income had been received since the last meeting of the Council: £ ERYC – Precept (2nd instalment) 9,000.00 ERYC – Commuted Sums grant (1st instalment) 12,088.07 Barclays Bank - Interest 6.94 Wold Toppers Brewery – Refund 73.97 Woodmansey Village Hall Committee – Reimbursement of payments in connection with 660.11 the Community Celebration event on 5th September 2014

125. Balances - It was reported that the current balance was £66,269.93 but that sum did not take into account any expenditure committed or anticipated for the remainder of the year. Resolved – That the report be noted.

126. Payment of Invoices – Resolved – (a) That the following payments be approved:

£ Ruralis – NDP Support September 2014 533.00 J Smith - (monthly salary – October) 352.54 HM Revenue & Customs - (PAYE) (JS) (October) 88.00 The RBL Poppy Appeal – 2 wreaths 38.50 East Riding Council – Dog signs (Minute 122 above refers) 48.00 East Riding Council – Supplies – Stationery 17.94 Woodmansey CE Primary School – Grant (Minute 117 above refers) 100.00

127. BANK MANDATE – It was reported that further to Minute 216 of 16th April 2012 that in clarifying the bank mandate details with Barclays Bank to confirm that the three authorised signatories were Councillors Mrs J Los, C Taylor and Miss A Beal the bank had indicated that it had no record of Councillor Miss Beal having been added and also still had the former Chairman (Councillor M Tharratt (deceased)) listed. The Bank had requested that the Council should send a new Bank Mandate form and new Personal Details forms to confirm the Council’s authorised signatories. Resolved – (a) That the Parish Council confirms the appointment of the following Councillors as authorised signatories:

Councillor Mrs J Los Councillor Miss A Beal Councillor N Hart and requests that Barclays Bank be informed that the names of Mr M Tharratt (deceased) and Mr C Taylor (resigned) are to be deleted, and (b) that the Clerk arrange for the necessary new Mandate Form and Personal Details forms to be completed by Councillors Mrs Los, Miss Beal and N Hart for submission to Barclays Bank.

128. MEETINGS OF OUTSIDE ORGANISATIONS – There were no reports.

MISCELLANEOUS CORRESPONDENCE

129. East Yorkshire Local Councils – A letter was submitted indicating that East Yorkshire Local Councils, formerly known as the East Yorkshire Town and Parish Council Network, was formed in 2005 to enable Members and Clerks of Town and Parish Councils to meet, share best practice, have relevant speakers and work together to benefit 359

Council 20th October 2014 the individual Councils and the East Riding as a whole. Meetings had normally been attended by the larger Town and Parish Councils. After discussions with the East Riding of Yorkshire Council it was acknowledged that the organisation needed to form a Constitution and formulate a mechanism to become representative of all the Parishes and Towns of the East Riding. This would enable it to become recognised as a consultative group in East Riding terms and also to work with the East Riding of Yorkshire Council to produce a Charter between the East Riding and its 168 local councils. The Group met quarterly in different locations around the East Riding. It was considered that meetings with two representatives from each Council would prove unwieldy, although an ambition would be to have an Annual Meeting in a large enough venue. It was envisaged that after the production of a Constitution and increased membership from as broad a representative base as can be achieved, that an election process would take place to ensure it was a truly representative and democratic body. The Parish Council was asked support the group’s aims and objectives to form a constituted group representative of all Town and Parish Councils and/or join the network which was free. Resolved - That the Parish Council supports the group’s aims and objectives to form a constituted group representative of all Town and Parish Councils and asks to be notified of dates of future meetings.

130. Smart Wind Ltd – (Round 3, Zone 4) Offshore Wind Farm – Project Two – Further to Minute 84 it was reported that a further letter from Smart Wind Ltd dated 16th September 2014 had been received with regard to the above offshore wind farm project within the Hornsea Round 3, Zone 4 for which the cable route would connect to the existing National Grid substation at North Killingholme. Resolved – That the information be noted.

131. Other Correspondence - Resolved - That the following correspondence be received:

(a) East Riding of Yorkshire Council: (i) Village Taskforce General Maintenance Schedule following Walkabout in July 2014 (previously circulated). (ii) Beverley and Rural Community Partnership – Agenda for meeting on 16 October 2014 (previously circulated) (iii) Parish News – October 2014 (previously circulated). (iv) Broadband East Riding Project (previously circulated). (v) Yorkshire Wolds Conference 16th October 2014 (previously circulated). (b) Humberside Police – Beverley Minster & Woodmansey Update for September 2014 (previously circulated). (c) & Wolds Rural Community Council – Village Veg Project (previously circulated). (d) Forewind - Dogger Bank News Issue 9 - Autumn 2014 (previously circulated) (e) Remembrance Service at St. Peter's Church, Woodmansey on 9th November 2014 – Invitation to Councillors (previously circulated)

ANY OTHER BUSINESS

132. Other Matters – The following matter was discussed briefly:

• Maintenance of Street Light- Primrose Park, King Street, Woodmansey – It was reported that a resident of Primrose Park had contacted the Parish Council seeking assistance in getting a street light repaired. The matter had been raised with East Riding Council that as the roadway and lighting was not adopted as a highway maintainable at the public expense the Street Lighting Section could not carry out any repairs. Similarly the lighting had not been provided by the Parish Council and therefore it was inappropriate for the Parish Council to arrange for the light to be repaired. It was agreed that the resident be informed accordingly.

133. NEXT MEETING - Resolved - That the next meeting be held on Monday, 17th November 2014 at 7.30pm as scheduled.

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