Vol. 1 No. 3 • May - June 2014 COMMITTED TO KEEP ALL STAKEHOLDERS WELL-INFORMED AFPPS units report more than P257 million AFPPS Commander residuals for government Units under the AFP Procurement Service working in conjunction with the holds State of Procurement five AFP Bids and Awards Committees (BACs) reported huge amount of residuals in 2013, registering more than P257 million Address (SOPAs) in savings in favor of the government. The 112th Contracting Office (CO), eeping its commitment to maintain all stakeholders under Lt Col Patricio P Alejaga (CE) PA, well-informed of the military procurement process, that implemented the contracts for the AFP Procurement Service Commander Col Alvin Philippine Army infrastructure projects Francis A Javier PA (GSC) reported the Service’s in Luzon areas which were successfully accomplishments for the first six months of 2014 bidded out by the PA BAC, chaired by through his State of Procurement Address (SOPAs). Brig Gen Elmer C Pabale AFP, reported During the Second Quarter Conference last July 30 at the highest residual with P130,421,948.13 Kthe AFPPS Headquarters, Col Javier enumerated significant or 21.28 percent of the Approved Budget achievements of the AFPPS, particularly in terms of improving the for the Contract (ABC) for projects it procurement operation. facilitated and implemented in 2013. “Much has been achieved since we introduced bold innovations Coming in at second was the and instituted noteworthy improvements in the Service. We will Philippine Air Force Procurement Center continue to strive harder to make AFPPS more responsive that implemented PAF projects undertaken and efficient,” says Col Javier. through public bidding by the PAF Bids “We will keep in-step with the AFP Transformation and Awards Committee, chaired by Brig Roadmap in compliance to the directive of the Chief Gen Isagani P Silva AFP, and through the of Staff AFP Gen. Gregorio Pio Catapang Jr,” he adds. alternative modes of procurement by the PAF PC Canvass/Contracting Committee IMPROVED PROCUREMENT OPERATION with P108,984,837.03, while the 305th CO, The AFPPS processed and facilitated a led by Maj Emmanuel A Gallo (INF) PA, total of 11,424 purchase orders, work orders, came in third after generating residuals of contracts, agency procurement requests and P18,240,428.26 in favor of the government agency outsourcing requests with an Approved last year. Turn to page 12 Turn to page 13 MOVING TOWARDS ISO CERTIFICATION DAP orients AFPPS personnel on Quality Management System ä By Maj Julius S Espiritu (QMS) PA Initial steps toward AFP Procurement Service’s ISO Certification have started with the conduct of Top Management and General Employees Orientation for ISO 9001:2008 Quality Management System (QMS) by the Development Academy of the Philippines (DAP). The orientation was held last June 6 and 10 at the AFPPS Multipurpose Hall. Turn to page 13 EDITORIAL BOARD Chairman COL ALVIN FRANCIS A JAVIER PA (GSC) Commander Vice Chairman COL WINSTON A ARES PAF (GSC) Deputy Commander Members COL FERDINAND L TORRES PAF (GSC) IG/ACTG PM MAJ GERRY H JUELE (CE) PA ACPS for Personnel, PS1 MAJ JERIC MAXIMO M REYES (SC) PA ACPS for Intelligence, PS2 LTC BENJAMIN C MUTLAH (OS) PA ACPS for Operations, PS3 LTC SAMUEL C PAMITTAN (OS) PA ACPS for Logistics, PS4 LCDR NORMAN L ELUMBA PN ABOUT ACPS for CEIS, PS6 THE COVER LCDR VINCENT C CASTAÑEDA PN The AFPPS Gazette is featuring as main story Col Chief, MFO Javier’s State of Procurement Address (SOPAs) as part of the efforts to keep all stakeholders well-informed of CMS ROMEO O FLORA (INF) PA what is going on in the Service. He will be summing up Unit Sgt Major significant accomplishments during the first six months of 2014. We are publishing the concept of “Ordering Agreement” -- a new mode of procurement at the 406th EDITORIAL STAFF Contracting Office, which is among the innovations being implemented by the present AFPPS leadership to COL WINSTON A ARES PAF (GSC) further promote transparency and efficiency. Editor in Chief The Gazette also contains the orientation conducted by the Development Academy of the Philippines (DAP) in LTC BENJAMIN C MUTLAH (OS) PA furtherance of the Service’s goal toward ISO:9001-2008 Assistant Editor in Chief Certification and the more than P200 million savings made by various AFPPS units in conjuction with the Contributors five AFP Bids and Awards Committees. In his corner, the Commander is citing the gains MAJ GERRY H JUELE (CE) PA of the continuing efforts by the Service to have its LCDR NORMAN L ELUMBA PN personnel internalize Republic Act 9184 or the MAJ JULIUS S ESPIRITU (QMS) PA Government Procurement Reform Act. We also have our regular CNN or the Production/Circulation Contracting Offices News Now where we SGT JERICO B PEREZ (SC) PA published activities undertaken by COs and SGT EARNEST R ANTES PAF Procurement Centers, particularly their MR ALBERT ANTONIO J SARTIN involvement in the nationwide Brigada Eskwela 2014. For comments, suggestions and inquiries, please contact us at 913-1175 or 911-6001 local 4413 and 5420 or visit and like us at [email protected]. Through constant education and sustained training of our personnel, they started to internalize the guidelines under RA 9184. Thus, we now have a much-improved and transparent procurement process. CORNER hen we introduced innovations and enhanced the implementation of existing guidelines under Republic Act 9184 or the Government Procurement Reform Act, we have no other aim but to further improve the delivery of supplies to our catered units with transparency and accountability. We implemented the proper and strict observance of the procurement process based on the principles of transparency, competitiveness and Waccountability as well as adherence to RA 9184. Less than a year after we started such efforts, we are now starting to reap the fruits of our labor. Through constant education and sustained training of our personnel, they started to internalize the guidelines under RA 9184. Thus, we now have a much-improved and COL ALVIN FRANCIS A JAVIER PA (GSC) transparent procurement process. Our Procurement Centers, along with the Contracting Offices and Bids and Awards Committee Secretariats, have been showing significant improvements –not only in terms of timely delivery of necessary requirements of our catered units but also in proper handling of bidding and canvassing/contracting processes that resulted in savings in favor of the government. Through proper and credible conduct of public bidding and canvassing, the procurement process became smooth and without so much delay. In fact, from the current 45-day period of procurement through Shopping and Small Value Procurement from the submission of the Unit Procurement Request up to the payment of supplies and materials delivered and accepted, we are now gunning for 31 calendar days. COMMANDER’S COMMANDER’S These improvements were made possible by our dedicated personnel who have embraced our thrusts toward a responsive and efficient procurement service. I urge everybody to continue to strive for the betterment of the Service. To sustain the improvement on our personnel, our weekly 30-minute per session tabletop exercises as well as the regular one-hour procurement lecture will continue. These activities have equipped our personnel with the proper knowledge and skills in performing their duties in the Service. 3 AS INNOVATIVE MODE OF PURCHASING MEDICINES, MEDICAL SUPPLIES V. Luna Contracting Office starts ‘Ordering Agreement’ mode of procurement he 406th Contracting Rules and Regulations, is the Through Office serving the “procurement of goods determined V. Luna General to be necessary and desirable Ordering Hospital at the AFP to address and satisfy the needs Agreement, the Medical Center has of procuring entities, but by its started implementing “Ordering nature, use, or characteristic, the purchasing unit TAgreement”, a new innovative quantity and/or exact time of mode of procurement aimed at need cannot be accurately pre- can reduce, if not lessening the tedious day-to-day determined”. requirements of the premiere With this new initiative, avoid, significant military hospital. the day-to-day acquisition of The 406th CO under Cdr necessary medicines and medical costs and risks Rommel John I Mendoza PN has supplies will not only be less of stockholding entered two Ordering Agreements tedious as previously practiced, through bidding process under but more beneficial and favorable or warehousing the General Headquarters- to the interest of the government, Bids and Awards Committee-2 thereby remaining consistent with acquired items as (GHQ-BAC2). the principles of RA 9184. The two Ordering Through Ordering Agreement, only those needed Agreements, intended for the purchasing unit can reduce, medical supplies for the V. Luna if not avoid, significant costs will be delivered General Hospital’s Department of and risks of stockholding or by the supplier. Pathology Laboratory and V. Luna warehousing acquired items as General Hospital Central Supply only those needed will be delivered Room, amounted to P7,405,360.40 by the supplier. and P22,955,294.00, respectively. Among the other benefits of Ordering Agreement, as Ordering Agreement are lessened provided for in Appendix 15 cost of delivery; more efficient of Republic Act 9184 or the supply of goods and fixed price Government Procurement of items within the period of the Reform Act and its Implementing agreement. PAF BAC Secretariat cited for high number of proceedings The Philippine Air Force Bids and Awards per month means that the PAF BAC and its Committee (PAF BAC) Secretariat that provides Secretariat sometimes holds more than one administrative support to the PAF BAC was proceeding in a day,” says Col Javier. cited for recording the highest monthly average “I would like to commend the tireless proceedings during the first semester of 2014. members of the PAF BAC Secretariat for a job AFPPS Commander Col Alvin Francis A well done.