Entourage: Interface Explained Instead of Mail, Ical and Address Book Is Such a Good Idea

Entourage Six programs for the price of one Get organised Tooled up Entourage 2004 is really six programs rolled into one, which is why using it Entourage: Interface explained instead of Mail, iCal and Address Book is such a good idea. We’ve already Fabulous folders The Entourage Toolbars As with all other email programs, Entourage uses Almost all of Entourage’s main tools, taken a look at the Mail feature, so here we’ll focus on the other uses for In the first part of a new series on Microsoft Office we turn folders to store and manage email. All the folders set including buttons for composing, sending the program, except Notes, which is just a basic way of typing memos. our attentions to Entourage and find out what PIM means up on your Mac appear here. Create new folders and printing messages can be accessed from the ‘File’ menu, drag and drop messages into from the toolbar at the top of the screen. Entourage’s Address Book is every them from other folders or create Schedules from the You can also turn the Toolbars off from bit as powerful as Apple’s, supports Although many diehard Mac users loathe ‘Tools’ menu to filter incoming messages. the ‘View’ menu. 1 anything that carries the Microsoft insignia, it’s vCards and even allows you to get impossible to ignore the fact that Microsoft driving directions from your street to Office is one of the best slabs of Mac software around. where your contacts live. In fact, many observers believe that Office is better on the Mac than it is on the PC. That’s why we’re starting a new series on the latest version of Office, Office Task: Take a guided tour of Calendar does virtually exactly the 2004, and we’ll begin by looking at Entourage. Microsoft Entourage same things as iCal, but runs far Entourage is a PIM (personal information manager), 2 Difficulty: Beginner smoother. Calendars can be shared which means that it houses email, calendar and Time needed: 20 minutes with an Exchange server and address book features in one intuitive interface. published to the Web. Entourage is the Mac’s answer to Outlook on a PC and switching over to Entourage means that you won’t need to slow your Mac down by running Mail, iCal and Address Book at the same time because all your vital Tasks puts a simple to do list at information will be available from one interface. 3your fingertips. You can attach notes and reminders to any task. Uncompleted tasks also appear in the Setting up Calendar view. email accounts In order to set up email accounts you’ll need to click on the ‘Tools’ menu and New to Entourage 2004 is the select the ‘Accounts’ option. 4Project Centre. This exciting new You’ll now see this small feature allows you to aggregate and window load. Click on the share information on a particular tab that relates to the type project with team members. We’ll of account you want to look at this feature in more depth in a create (email, newsgroup future issue. etc) and hit the ‘New’ button to add in the account details. Use the Customising the layout of Entourage ‘Edit’ button to make If you’re coming to Entourage 2004 from a previous version of Microsoft changes. Office or you’re used to using Apple’s Mail program then you might be a little taken aback by having the default view in Entourage 2004 and the way it places the preview pane on the right of the screen. Fear not, for Powerful everything can be easily customised… organisational features To stick the Entourage preview Here’s a reason why 1pane in a more familiar place click on the ‘View’ menu and scroll down to Entourage is currently a Knowledge Base: Installing Entourage much more powerful ‘Preview Pane’. Select ‘Below List’ to program for managing email Old for new adjust things to your liking. than Apple’s Mail program. If you’re upgrading to Entourage 2004 from You can easily categorise Changing views an earlier version of Office you’ll be pleased Categorising email to know that you can import all the data each message with colour More customisation options New in Entourage 2004 from your previous version of Office during If you’ve got a small screen and coded tags, making it easier You can use the ‘Mail Views’ list to The latest version of Entourage uses the installation. To do this select your old want to keep the Preview Pane on to organise a large number quickly create custom views of your Inbox dividers to categorise email. Here, for identity when you see the screen on the 2 the right you can maximise the of email messages and or any folder that is highlighted. You can example, you can see little headers that right appear and select ‘Import’. This could also create and save your own Views. show when email arrived. This is useful take some time, so go and fix yourself a amount of real estate available by easier to find specific emails for quickly finding messages that you cuppa while you wait. To avoid any attacks clicking on the ‘Hide Folders’ button. when you need them. Steve know arrived last week. Messages can of Murphy’s Law make sure you backup the Jobs take note! also be colour coded and flagged for easy ‘Microsoft User Data’ folder in your follow up. ‘Documents’ folder before installing! 082 083.

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