Sport Waleswales Capability Framework Guidance
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SPORT WALESWALES CAPABILITY FRAMEWORK GUIDANCE SPORT.WALES Contents Overview of the benefits of good governance 02 How the Capability Framework works 03 Important reading for every organisation 05 Structure - governance 08 Structure - board composition 10 Strategy 11 People - leadership 18 People - wellbeing 20 Standards systems and controls 24 Risk 27 Ethics and integrity 28 Finance 31 Compliance 32 Operational 33 Strategic 34 APPENDIX 1 Governance Improvement Plan 36 APPENDIX 2 Essential requirements - 37 NGBs receiving up to £46,000 and national partners (e.g. YST) APPENDIX 3 Essential requirements - 38 NGBs receiving £46,000 upwards and WSA, CGCW, The Urdd and StreetGames. APPENDIX 4 Essential requirements for local authorities 39 /SportWales APPENDIX 5 Sign-posting to additional websites 40 @sport_wales 01 Capability Framework Guidance Overview of the benefits of INTRODUCTION good governance The benefits of good governance should be Ever increasing legislation, a rapidly changing attractive to all organisations regardless of world, social networking and 24/7 news mean size or structure, size doesn’t matter when it that organisations must regularly embrace comes to great and emerging practice. Good change, constantly work to improve their governance has been regularly shown to increase governance, maximise their potential and sustainability and effectiveness, grow value and minimise the risk for the benefit of all members make an organisation better as it builds a positive and stakeholders. reputation and a healthy culture. It is not always about making the right decisions but about Good governance is not an optional extra for any ensuring there is a good decision-making process organisation; it’s about ensuring the structure, across the organisation - we’re talking about policies, systems and procedures that are clarity of process, of purpose and of behaviour needed are in place and followed. It’s also about and lastly and importantly good governance developing the organisational culture, ethics, saves time. behaviours, relationships and values – all key drivers of trust and confidence in an organisation. It’s the people within an organisation who turn the principles of good governance into In short, if your organisation is still approaching reality. The Board must be clear about what governance as purely a compliance exercise it the organisation is trying to achieve and to could be costing a lot more than you think. make changes that will be beneficial to the organisation long term, as good governance is vital if organisations are to be fit for the future. 03 Capability Framework Guidance How the Capability Partner governance journey Framework works MINIMUM REQUIREMENTS GOVERNANCE & LEADERSHIP ESSENTIAL REQUIREMENTS The Capability Framework (the Framework) The essential and minimum requirements (ONGOING) FRAMEWORK FOR WALES (2019) [previously called the Partner Assurance complement the newly refreshed Governance Framework - PAF] is an approach that identifies and Leadership Framework for Wales (GLFW- Higher Funded NGBs; WSA; Tiered & Proportionate Supports continuous governance the essential and minimal requirements 2019). Significant progress has been made CGCW; Urdd; StreetGames; & • £500 - £20,000 improvement for all partners. Sport North Wales by March 2020. • £20,001 - £100,000 expected of an organisation. It aspires to towards well run, well governed organisations • £100,001 - £375,000 Essential & Minimum support a strong, sustainable and successful with balanced, skilled and inclusive Boards since Lower Funded NGBs & other • £375,001 + Requirements align to the GLFW. sports sector through continuous governance National Partners by March 2020 the GLFW came into effect. Tailored support to (Sport Wales Gender Parity Policy Higher Funded NGBs; WSA; CGCW; improvement. drive further improvement is available through and / or agreed Action Plan by Urdd; StreetGames; Sport North Vibrant Nation: March 2022). Wales; & National Partners / LFNGBs with on-going funding from £20,001 - The Capability Framework has two key aims: https://www.vibrantnation.co.uk/glfw Local Authorities by March 2020 £100,000 by March 2021. • to ensure that Sport Wales is investing public (Sport Wales Gender Parity Policy & Recognition do not apply). National Partners / LFNGBs with money appropriately and has confidence in Please open the link to view the GLFW (2019) on-going funding up to £20,000 by the organisations it is working with, and document: March 2022. • to support the continuous improvement http://sport.wales/community-sport/workforce/ Governance Improvement Plan. of partner organisations so they are best governance-and-leadership-framework-for-wales. prepared to achieve their potential. aspx COMPLIANCE SUPPORT DEVELOP The Capability Framework is built around headline The Capability Framework encourages principles that are then tailored to offer a bespoke organisations to build capacity and capability by and proportionate risk-based approach that is improving and sustaining leadership; delivering relevant to organisations of all sizes. The essential the right amount of training and support where and minimum requirements are proportionate it will be most beneficial; being receptive to The way we do things around here to the level of Sport Wales investment, they also change; using insight gathered through data support an organisation’s continuous governance to make better informed decisions; protecting The approach that the framework has taken (including organisational culture, values, ethics and improvement journey. The heart of the Framework against risk and therefore altogether embedding behaviours) is shown in the diagram below. focuses on the importance of culture, values, ethics good governance. and behaviours within an organisation. Please see the diagram ‘The way we do things around here’. Organisations in receipt of Sport Wales GOVERNANCE & LEADERSHIP investment must achieve the essential and FRAMEWORK FOR WALES The essential and minimum requirements align minimum requirements by specific dates. Please (GLFW) to recognised key governance areas and are set see the ‘Partner governance journey’ diagram. under the following headings: Further detailed information can be found in the relevant tables in the appendices 2, 3 and 4. Efficient & Effective • Structure – Governance HOW WE HOW WE Assurance RUN OUR Framework • Structure – Board, Committee Composition LEAD OUR THE WAY WE DO THINGS (AROUND HERE) (Risk-Based • Strategy ORGANISATION Culture – Values – Ethics - Behaviours ORGANISATION Standards, Approach • People – Leadership Leadership Systems & Controls / Tiered / Proportionate • People – Wellbeing / Bespoke • Standards, Systems and Controls • Risk • Ethics and Integrity HOW WE MANAGE OUR MONEY & RISK • Finance Finance & Risk Management (Managing Welsh Public Money / WG Framework Document) 05 Capability Framework Guidance Important reading for every organisation General Guidelines & Review Process 11. Throughout this Guidance document Website The following pages of this the Capability Information details are included for helpful information or Framework Guidance Document contain potential further reading, they may or may detailed information and explanations for 1. The Capability Framework for many 6. Sport Wales will advise the format for the not be of use; it is not a requirement that they each section of the Framework including organisations will be new, for others it organisation’s individualised review process. are opened unless stated. Inclusion of details website links to suggested further reading replaces and builds on the Self-Assurance The review may take different forms, be at does not guarantee the content of the third- and explanation/assistance. process that had been used previously. Over different times, may consider all or only parts party website. Additional potential useful the last two years the assurance system has of the Framework – this will be confirmed at website information has also been provided As determined by each organisation’s needs, evolved and will continue to evolve. the time of notification. at Appendix 5. the sections can be read one at a time prior to, or at the same time as completing work on the 2. The ‘essential requirements to be eligible for 7. Where an onsite review is appropriate, 12. Coloured text boxes have been used in this organisations self-assessment. investment’ of the Framework have been contact will be made with suggested date document to highlight either a meaning of a identified as Essential within the excel options; the venue for the meeting will also particular word or a particular requirement, Appendices follow on after this detailed information document; Essential evidence has also be discussed. e.g. Board and Sport Wales Diversity policy. been indicated. 8. For ‘on-site reviews’ evidence may be 13. Detailed guidelines with links to websites that 3. A self-assessment document that enables requested beforehand – how such evidence will offer more information for each section each question in the Framework to be is provided would be the decision of the has been provided. These pages may be used commented upon will be provided. organisation, e.g. web link, smart sheet etc. as determined by each organisation. They are designed to offer help and assistance especially 4. The Board (plus senior employees if in 9. The evidence can be collated in any way when creating or updating documents. post) is responsible for ensuring that the determined by the organisation, or left organisation