AGENDA Municipality of South Dundas Ninety First Meeting of the Sixth Council 34 Ottawa Street Morrisburg ON Tuesday, October 17, 2017 6:00 PM
Page
1. CALL TO ORDER
2. CONFIRMATION OF AGENDA
a) Additions, Deletions or Amendments All matters listed under Consent Agenda, are considered to be routine and will be enacted by one motion. Should a Council member wish an alternative action from the proposed recommendation, the Council member shall request that this matter be moved to the appropriate section at this time.
3. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
4. ADOPTION OF MINUTES
a) October 3, 2017 4 - 7
5. GENERAL CONSENT
a) Stewardship Ontario 8 Action Recommended: That Council receive and file for information.
b) Friends of Cryler's Farm Battlefield 9 Action Recommended: That Council receive and file for information.
6. PUBLIC MEETING
a) Zoning By-Law Amendment - 5000 Safford Road 10 - 11
b) Zoning By-Law Amendment - 11779 Zeron Road 12 - 13
Page 1 of 54 7. DEPUTATIONS PETITIONS PRESENTATIONS
a) SD&G County Library Update 14 - 22
8. COUNCIL DEPARTMENTAL COMMITTEE REPORTS
a) Economic Development Report EDO2017-03 - Morrisburg 23 - 33 Waterfront Committee Proposal
b) Fire & Emergency RFP No. FES17-12 Full Response 34 Tanker and Apparatus Specifications
c) Public Works Report No. PW2017-16 - Purchase of a 35 - 36 Wheeled Excavator
d) Public Works Report No. PW2017-17 - Williamsburg 37 - 39 Pumping Station PLC & SCADA Upgrade
9. CORRESPONDENCE
10. NOTICES OF MOTIONS
11. UNFINISHED BUSINESS DISCUSSION ITEMS
a) Council Representatives County Council – Mayor or Deputy Mayor Cemetery Board – Councillor Mellan Iroquois & District Business Group – Deputy Mayor Locke Galop Canal Iroquois Landing Marina – Deputy Mayor Locke Morrisburg B.I.A. – Councillor Ewing Provincial Offences – Councillor Mellan South Dundas Chamber of Commerce – Councillor St. Pierre South Nation Conservation Authority – Councillor Mellan Rideau St. Lawrence Utilities Director – Councillor Ewing Morrisburg Waterfront Committee – Councillor St. Pierre Iroquois Waterfront Committee - Mayor Delegarde South Branch Committee Fund - Deputy Mayor Locke
Page 2 of 54 b) Morrisburg & Iroquois Plaza's - Notice of Motion 40
12. BY-LAWS
a) 79 - Zoning By-law Amendment 5000 Safford Road 41 - 43
b) 80 - Zoning By-law Amendment 11779 Zeron Road 44 - 46
c) 81-William Irving Municipal Drain 47 - 49
d) 82-Westervelt Municipal Drain 50 - 52
e) 83 - Confirmatory 53 - 54
13. IN CAMERA
14. ADJOURNMENT
Page 3 of 54 October 3, 2017
MINUTES
NINETIETH MEETING OF THE SIXTH COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF SOUTH DUNDAS The Ninetieth Meeting of the Sixth Council of the Corporation of the Municipality of South Dundas was held in the Council Chambers at 6:00 p.m., October 3, 2017.
Present: Mayor Delegarde Deputy Mayor Locke Councillors St. Pierre, Ewing, Mellan Chief Administrative Officer/Treasurer Geraghty Director of Corporate Services/Clerk Brunt Acting Deputy Treasurer, Director of Recreation & Facilities, Public Works Supervisor
1. CALL TO ORDER
2. CONFIRMATION OF AGENDA - Additions, Deletions, and Amendments Addition: 401 Bridge Replacement Discussion
3. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - Nil
4. ADOPTION OF MINUTES
Resolution No. 14-18-898 Moved by Councillor Mellan Seconded by Councillor St. Pierre THAT the minutes of the Eighty-Ninth Regular Meeting and the minutes of the Eighty-Ninth In Camera Meeting of the Sixth Council of the Corporation of the Municipality of South Dundas be adopted as circulated. CARRIED
Page 4 of 54 October 3, 2017
Minutes -2- October 4, 2017
5. GENERAL CONSENT
Resolution No. 14-18-899 Moved by Councillor St. Pierre Seconded by Councillor Mellan THAT all items listed under the General Consent section of the Agenda be adopted as presented with the exception of 5a) Bill 68 Proposal to Discussion Items. CARRIED
6. PUBLIC MEETING - nil
7. DEPUTATIONS PETITIONS PRESENTATIONS - nil
8. COUNCIL DEPARTMENTAL COMMITTEE REPORTS
a) Recreation & Facilities Report RF2017-04 Outdoor Rink Attendants Resolution No. 14-18-900 Moved by Councillor Mellan Seconded by Councillor St. Pierre THAT the Council of the Municipality of South Dundas approve Report RF2017-04 to operate municipal outdoor rinks solely through unpaid volunteers. CARRIED
b) Public Works Report PW2017-15 Iroquois Sidewalks - Elizabeth Lakeview and Island Park Drive Resolution No. 14-18-901 Moved by Councillor St. Pierre Seconded by Councillor Mellan THAT the Council of the Municipality of South Dundas accept Report PW2017-15 to approve option B and direct staff to proceed. DEFEATED
Page 5 of 54 October 3, 2017
Minutes -3- October 4, 2017
COUNCIL DEPARTMENTAL COMMITTEE REPORTS (Cont’d)
c) Administration Report CLK2017-10 Iroquois Campsite Resolution No. 14-18-902 Moved by Councillor Mellan Seconded by Councillor St. Pierre THAT the Council of the Municipality of South Dundas accept Report CLK2017-10 to approve the changes to the operation of the Iroquois Campsite. CARRIED
9. CORRESPONDENCE
10. NOTICES OF MOTIONS - Future Maintenance - Morrisburg & Iroquois Plaza Resolution No. 14-18-903 Moved by Deputy Mayor Locke Seconded by Councillor St. Pierre THAT the Council of the Municipality of South Dundas direct Staff to research options to accumulate funds for future maintenance of the municipally owned assets at the Morrisburg and Iroquois Plaza. Select Result
11. UNFINISHED BUSINESS DISCUSSION ITEMS
a) Council representative provided updates on Committee activities.
b) Correspondence from South Stormont Resolution No. 14-18-904 Moved by Councillor Ewing Seconded by Deputy Mayor Locke THAT the Council of the Municipality of South Dundas support the resolution from the Township of South Stormont concerning the proposed changes in Bill 68 pertaining to Out of Court Payments. CARRIED
Page 6 of 54 October 3, 2017
Minutes -4- October 4, 2017 UNFINISHED BUSINESS DISCUSSION ITEMS (Cont’d) c) Councillor Mellan discussed the 401 bridge replacement project and expressed the concerns from the Agricultural Community. These concerns will be discussed with the United Counties Road Department.
12. BY-LAWS
Resolution No. 14-18-905 Moved by Deputy Mayor Locke Seconded by Councillor Ewing THAT By-Law No. 2017-77, being a By-law to repeal and replace Schedule A of By-Law No. 2017-66 to execute an Agreement with Willis Kerr Contracting Limited, be read and passed in open Council, signed and sealed. CARRIED
Resolution No. 14-18-906 Moved by Councillor Ewing Seconded by Deputy Mayor Locke THAT By-Law No. 2017-78, being a By-law to adopt, confirm and ratify matters dealt with by resolution, be read and passed in open Council, signed and sealed. CARRIED
13. IN CAMERA
14. ADJOURNMENT
Resolution No. 14-18-907 Moved by Deputy Mayor Locke Seconded by Councillor Ewing THAT Council now adjourn to meet again at the call of the chair. CARRIED
______MAYOR
______CLERK
Page 7 of 54 Stewardship Ontario
Page 8 of 54 Friends of Cryler's Farm Battlefield
12 October 2017
The Friends of Crysler’s Farm Battlefield cordially invite you to the Remembrance Day ceremony marking the 11th of November 1813 battle “that saved Canada” at the Battlefield Memorial, Upper Canada Village.
The service will begin at 9:00am post gathering at the base of the mound at 8:30am for the march to the memorial.
As this is an open, unstructured service if you wish to prepare a few words please feel free to do so.
Please join us for a morning of remembrance and camaraderie in this our Nation’s 150th year.
David Conners
President FCFB Come join us!
Page 9 of 54 Zoning By-Law Amendment - 5000 Safford Road
5000 SAFFORD ROAD PART LOTS 37 & 38, CONCESSION 3 (FORMER GEOGRAPHIC TOWNSHIP OF MATILDA) MUNICIPALITY OF SOUTH DUNDAS
EXPLANATORY NOTE
This automotive repair shop lot was subject to a consent application which resulted in the severance and addition of a vacant agricultural land to an abutting lot. A farm parcel comprises the remainder of the property.
The zoning is being changed by rezoning the severed lot (0.5 acres) from Agricultural (A) to Agricultural Special Exception 22 (A-22) to permit the use of an automotive repair shop.
This Zoning By-law Amendment is not related to any Minor Variance, Official Plan Amendment or Plan of Subdivision.
These lands are designated in the Stormont, Dundas and Glengarry Official Plan as Agriculture Resource Lands.
Page 10 of 54 Zoning By-Law Amendment - 5000 Safford Road
Page 11 of 54 Zoning By-Law Amendment - 11779 Zeron Road
11779 ZERON ROAD PART LOT 4, CONCESSION 2 (FORMER GEOGRAPHIC TOWNSHIP OF MATILDA) MUNICIPALITY OF SOUTH DUNDAS
EXPLANATORY NOTE
This farm lot was subject to a consent application which resulted in the severance of a surplus dwelling lot from a vacant farm parcel comprising the bulk of the property.
This Zoning By-law amendment is needed to fulfill a condition of approval of the aforementioned consent application wherein no new permanent residential uses are to be allowed on the vacant farm parcel. The amendment is also needed to recognize that the vacant farm parcel does not meet the minimum required frontage for an Agricultural use. The zoning is being changed by rezoning the retained parcel from Agricultural (A) to Agricultural Special Exception 54 (A-54).
This Zoning By-law Amendment is not related to any Minor Variance, Official Plan Amendment or Plan of Subdivision.
These lands are designated in the Stormont, Dundas and Glengarry Official Plan as Agriculture Resource Lands.
Page 12 of 54 Zoning By-Law Amendment - 11779 Zeron Road
Page 13 of 54 SD&G County Library Update
SD&G County Library Update
Presented by: Susan Wallwork, CommunicationsPage & Marketing14 of 54 Librarian SD&G County Library Update
Page 15 of 54 SD&G County Library Update Annual Report Highlights
Page 16 of 54 SD&G County Library Update Updated Mission Statement
Page 17 of 54 SD&G County Library Update Library Passports
Page 18 of 54 SD&G County Library Update
Page 19 of 54 SD&G County Library Update Branch Open Houses
Page 20 of 54 SD&G County Library Update
Other Fall Activities in South Dundas
Halloween Programming Adult and Family Paint Nights Local Author Visit – Ginette Paquette Gadbois Food for Fines – Nov. 18-25 Recipe Exchange Family Fun Nights
Page 21 of 54 SD&G County Library Update
Questions?
Thank you.
Page 22 of 54 Economic Development Report EDO2017-03 - Morrisburg Waterfront Committee Proposal
MUNICIPALITY OF SOUTH DUNDAS
Economic Development Department Report EDO2017-03
To: Mayor & Council
From: Rob Hunter, EDO
Date: October 17, 2017
Subject: Morrisburg Waterfront Committee proposal
Recommendation:
THAT the Council of the Municipality of South Dundas accept the draft conceptual plan for the Morrisburg Model Village at the Morrisburg Waterfront. And That the proposed conceptual plan be referred to the Morrisburg Waterfront Committee and Staff for further discussion and refinement.
Background:
See attached
Page 23 of 54 Economic Development Report EDO2017-03 - Morrisburg Waterfront Committee Proposal
Thursday, October 12, 2017 via email
Mr. Marc St. Pierre Councillor Municipality of South Dundas Ottawa St., Morrisburg ON K0C 1X0
Dear Councillor St. Pierre:
RE: New Project for the Morrisburg Waterfront
At a meeting last night (October 11th) of the Morrisburg Waterfront Advisory Committee, our Committee passed the following resolution:
THAT the Morrisburg Waterfront Advisory Committee (MWAC) recommends the Council of South Dundas accepts the Morrisburg Model Village Proposal by John Gleed, to be installed in the spring of 2018, as presented at its (MWAC) meeting of October 11, 2017.
Further, MWAC will oversee a Project Team lead by Mr. Gleed, and report back to Council regarding specific details such as location, costs (up front and ongoing), maintenance, pathways, lighting, in-kind requests, staff involvement, and fundraising.
MOVED BY: Keith Robinson SECONDED BY: Bert Marcellus APPROVED
Our Committee respectfully requests, as our Council representative, that you bring this resolution forward to Council for consideration at its meeting of October 17th, 2017.
We have attached Mr. Gleed’s proposal as back up to the resolution.
With kind regards,
Keith Robinson and, Maggie Harvey Co-Chairs, Morris burg Waterfront Advisory Committee cc. Mayor Evonne Delegarde Brenda Brunt, Director of Corporate Services MWAC Committee
ATTACH.
/mg
Page 24 of 54 Economic Development Report EDO2017-03 - Morrisburg Waterfront Committee Proposal
Morrisburg Model Village Proposal to South Dundas Municipal Council From the Morrisburg Waterfront Committee
Introduction In the Morrisburg Water Front Committee meeting on 19 July, 2017, John Gleed presented a proposal to create a “Morrisburg Model Village” of Morrisburg as it was in the 1950s before the St Lawrence Seaway flooding in 1958. The proposal received warm support from the committee and we recommended that the proposal be presented to the South Dundas Council for review and approval.
The presentation was made at the South Dundas Council meeting on 22 August. We believe the presentation was well received by Council and, subject to finalizing the specific location on the waterfront, appeared to have general support. The resulting article in the Morrisburg Leader (30 August 2017) and the St Lawrence Piks Facebook Page post (24 August) were very well received by the community, with strong encouragement to go ahead.
This document presents a formal proposal from the Morrisburg Waterfront Committee to the South Dundas Municipal Council to get go ahead approval in principle for this project, subject to the finalization of the specific waterfront location with the South Dundas Municipal staff .
Background On 1 July, 1958 in the final stage of the St. Lawrence Seaway construction project the coffer dams were breached and the flooding of the old downtown area of the village of Morrisburg began.
Flooding of Morrisburg Lock 23
Morrisburg was more fortunate than the other “Lost Villages” that were completely flooded and had to be moved and rebuilt from scratch at locations removed from the new waterfront. MMV Proposal - DRAFT - 1 - October 6, 2017 Page 25 of 54 Economic Development Report EDO2017-03 - Morrisburg Waterfront Committee Proposal
Much of the residential area was not lost and many of the striking old historical residences and churches were preserved. Most importantly, Morrisburg’s close relationship with the river was retained.
However, the old downtown area was lost under the river for ever.
MMV Proposal - DRAFT - 2 - October 6, 2017 Page 26 of 54 Economic Development Report EDO2017-03 - Morrisburg Waterfront Committee Proposal The Proposed Morrisburg Model Village We are proposing to create a “Model Village” of Morrisburg as it was in the 1950s, prior to the St. Lawrence Seaway flooding and to locate it on the waterfront path, overlooking the old downtown area to the south, now flooded Examples of Model Villages
Bourton on the Water in the UK – 1:9 scale and 1:81 scale. See http://themodelvillage.com/
Our Home and Miniature Land – see https://www.miniatureland.ca/ - 1:87 scale (HO Railway Models) – we will attempt to set up meetings with this organization to look for their input & advice and to explore the potential benefits of some kind of ongoing interactions/partnerships.
We propose to use the 1:87 scale (the HO Model Railway Scale) for the proposed Morrisburg Model Village.
This has the benefit of making lots of pre-built models available for purchase at very reasonable costs (see https://www.walthers.com/) for Buildings, Cars, Vans & Trucks, Trees & other vegetation, People, etc. – to make our model village much more realistic and attractive.
The Morrisburg Model Village will depict in miniature, the pre-seaway area of the village from Augusta Street in the west to the east end of old Lock 23 (south of the current location of the Cruickshank Amphitheatre) and from First Street in the north to the south end of Lock 23 (about 300m south from Cruickshank Amphitheatre shoreline). This is an area of about 1000m E to W by 600m N to S. Based on this, our model village would be about 12m by 7m (40 by 23 feet), not including the boundary and viewing areas around the model village. MMV Proposal - DRAFT - 3 - October 6, 2017 Page 27 of 54 Economic Development Report EDO2017-03 - Morrisburg Waterfront Committee Proposal
This is a Then & Now Overlay Map of the area – 1950s Ontario Hydro Map with today’s Google Earth Satellite image. The YOU ARE HERE point on the map is the first of the proposed locations for the Morrisburg Model Village. There are several good alternative locations on the waterfront path:
1. North of the waterfront path, on the west side of the path up to Canada Way. This is directly north and looks out over the river to where the old downtown and Lock 23 was situated; 2. On the east side of the path up to Canada Way. Again, this is directly north and looks out over the river to where the old downtown and Lock 23 were. It has the advantage of not being directly adjacent to the Ball Diamond. 3. North of the waterfront path, to the west of the Cruickshank Amphitheatre and adjacent to it. This has the advantage of being closer to parking (Beach Parking Lot – to be expanded).
The final location will be confirmed in discussions with South Dundas Council & staff.
MMV Proposal - DRAFT - 4 - October 6, 2017 Page 28 of 54 Economic Development Report EDO2017-03 - Morrisburg Waterfront Committee Proposal Proposed Project Approach This project will be tackled with high community involvement and support, in a similar manner to the very successful Earl Baker Park Garden, Playground, Splashpad and Dog Park projects. The basic approach will be as follows:
Build a Concrete Pad to represent the 1950 Topography (approximately 12.5m by 8m {41’ by 26’})
• Appropriately contoured to scale, with about a 15cm {6”} drop from the First & Augusta high point down to the canal & river levels as they were then - at the 1:87 scale • Streets painted with concrete paint as per the Then & Now Overlay Map • Highlighting the streets now underwater (blue?)
Distribute house & building model creation out to the community (estimated 200 houses and other buildings) to Create or Sponsor building to:
Schools (Shop Classes for model building and model painting by Art classes?) • Businesses & Other Organizations • Families & Individuals
At the 1:87 scale most house model will be less than 6 x 6 x 6 inches. We anticipate that most will be made from wood. However, several alternative approaches may be utilized:
For each building model, we would provide photograph(s), measurements (actual/estimated) and any other available useful information. We intend to put special emphasis on creating high quality models for the “Notable” buildings (e.g. Churches & Classic homes such as the Gorrell house, Bayne house, etc.)
Potential methods/materials to create models
Machined & Carved wood blocks Fibreglass 3D Printed Sculptured Pottery Clay & Polymer Clay Molded Plaster Cut & Carved Insulation Foam (high density) Shaped sheet metal
Painted to varying levels of detail - by the creators, painting volunteers and high school art classes
More research must be carried out to determine the best & most cost-effective ways to protect the Model Village from the year-round stresses of the elements and potential damage from vandalism. MMV Proposal - DRAFT - 5 - October 6, 2017 Page 29 of 54 Economic Development Report EDO2017-03 - Morrisburg Waterfront Committee Proposal What the Morrisburg Model Village Will Look Like An Artist’s Impression:
MMV Proposal - DRAFT - 6 - October 6, 2017 Page 30 of 54 Economic Development Report EDO2017-03 - Morrisburg Waterfront Committee Proposal Waterfront Sign
As an integral part of the model village, we will place a Then & Now Overlay Map sign at the waterfront. It could look something like this: looking south toward the flooded old downtown – with a prominent “YOU ARE HERE” marker. It will be designed with the same look and feel as the lock signage being installed this fall.
Estimated Building Costs The proposed Morrisburg Model Village represents an area 1000m by 600m, at the 1:87 scale this gives a model village of 1,150cm by 700cm (38’ by 23’). If we add a 1m wide path around the actual model, it means that the Total Model Village plus viewing area will be 1,250cm by 800cm (41’ by 26’) - Total Area: 100 sq m (1100 sq ft).
The estimated cost of the required 1100 sq ft Concrete Pad (at approximately $9 /sq ft) is about $10,000.
Concrete Paint @ $2/sq ft: is about $2,000
The estimated cost of a Pavilion Roofed Area (at approximately $34 /sq ft) is about $34,000.
A Wrought Iron Perimeter Fence of 41m (135’) @ $30/ft: is about $4,000 – the cost of a Tempered Glass Fence will likely be considerably higher (TBD).
We will likely require a Security System for the Morrisburg Model Village – for example: motion detector activated lights and cameras with remote monitoring at an estimated maximum cost of $2,000.
Model Houses/Buildings – say 200 models at an average cost of $100 each: Total: $20,000.
Contingency Overage Allowance of 40% - Maximum $28,000.
TOTAL ESTIMATED MORRISBURG MODEL VILLAGE BUILDING COST: $100,000
This estimate must be carefully reviewed by qualified experts in the construction business.
MMV Proposal - DRAFT - 7 - October 6, 2017 Page 31 of 54 Economic Development Report EDO2017-03 - Morrisburg Waterfront Committee Proposal Estimated Fundraising Requirement and Approach Based primarily on the experience with the Earl Baker Park Playground & Splashpad projects, we are confident that this amount can be raised with “In Kind” contributions, community donations, sponsorships, grants, etc. ($10 per South Dundas Resident).
Additional fundraising is required to provide funds for ongoing maintenance and improvements. We will create the “Morrisburg Model Village Ongoing Improvements, Maintenance & Support Fund” as a way to source these needs. Our initial funding target for this Fund is estimated at $100,000.
Our Total Initial Fundraising Target therefore will be $200,000.
We believe that there will also be good ongoing opportunities to secure additional funding for the “Morrisburg Model Village Ongoing Improvements, Maintenance & Support Fund”.
Next Steps and Schedule The first step will be to put together a strong Project Team which will operate as a Subcommittee of the Morrisburg Waterfront Committee.
This team will organize and manage the project to its completion – including developing and maintaining a detailed project plan and financial plan, with monthly reporting to the Waterfront Committee.
We are planning to finalize the location with South Dundas Council and designated municipal staff by the end of the year at the latest. This will allow us to do site preparation in Spring 2018 and carryout the installation of the Concrete Pad to represent the 1950 Topography (approximately 12.5m by 8m). It will be appropriately contoured to scale, with about a 15cm drop from the First & Augusta high point down to the canal & river levels. Then the streets will be painted onto the pad with weatherproof concrete paint to correspond to the Overlay Map at the 1:87 scale. We plan to highlight the streets now underwater by painting them blue.
As a minimum, together with the waterfront sign, this will allow us to schedule an official Morrisburg Miniature Village Opening Ceremony on 1 July, 2018. This date is important because it is the 60th Anniversary of when the St Lawrence Seaway coffer dams were breached and the flooding began and was completed to current water levels in only a few days. It can also be part of the Canada Day celebrations.
Go Public and Promotion Plan Our priority will be to present the Morrisburg Model Village concept and plan to the community. Our major objectives will be:
1. To get feedback, suggestions and other ideas on how to build and improve the project. 2. Solicit house and building model builders, artists and other support. 3. Solicit support of all kinds, donations in money and “in kind”. We will pay special attention to soliciting contributions to the proposed Morrisburg Model Village Ongoing Improvements, Maintenance & Support Fund – both from onetime contributions and modest ongoing regular contributions. 4. We will be aggressively pursuing funding and grant opportunities from government and private organizations.
How will we accomplish this?
A Morrisburg Model Village Facebook Page has already been set up and we are proceeding to add information. See https://www.facebook.com/MorrisburgModelVillage/. A Morrisburg Model Village Website has already been set up and we are adding content. See http://morrisburgmodelvillage.ca/. We will be aggressively promoting our FB Page and Website and soliciting “likes” & “shares” and links from individuals, groups, organizations and especially media and
MMV Proposal - DRAFT - 8 - October 6, 2017 Page 32 of 54 Economic Development Report EDO2017-03 - Morrisburg Waterfront Committee Proposal related FB Pages and websites. We will be making information and promotional releases to local Press and Online Media and we intend to schedule at least one Public Meeting in the Fall to present our project and get feedback.
Benefits to the South Dundas Community There are many benefits to the South Dundas community in going forward with this project:
1. A clear demonstration of the Morrisburg Waterfront Committee capability to “get things done” on the waterfront, giving more support and credibility for future plans; 2. A great addition to attract visitors, new residents and businesses to South Dundas that fits in well with and compliments current major area attractions such as Upper Canada Village, Upper Canada Playhouse, Lost Villages Museum, Lock 23 Diving Enthusiasts; 3. A demonstration to older residents that “We Do Remember” and a great Morrisburg history educational opportunity for our younger residents; 4. The benefits of taking on major projects to strengthen the community spirit and pride are already very apparent from our experience with the Dog Park, the Earl Baker Park Gardens, Playground and Splashpad. We believe that the Morrisburg Model Village project has the potential to contribute even more to our sense of community.
We believe that we can expect strong encouragement and support from the OPG Visitor Centre in Cornwall, Lost Villages Museum in Long Sault and Upper Canada Village – both in the project development and with ongoing mutually beneficial synergistic promotion of each other’s visitor sites on social media, website references, etc.
An ancillary benefit of going forward with this project is that the concept could potentially also be applied in several other communities affected by the St. Lawrence Seaway Construction – such as Iroquois & the other “Lost Villages” in SDG.
We are ready and eager to go on this great project. We request the South Dundas Council to accept this report and confirm its support for the project to move forward.
MMV Proposal - DRAFT - 9 - October 6, 2017 Page 33 of 54 Fire & Emergency RFP No. FES17-12 Full Response Tanker and Apparatus Specifications
MUNICIPALITY OF SOUTH DUNDAS
Fire & Emergency Services Department Report FES2017-06
To: Mayor & Council
From: Cameron Morehouse, Chief
Date: October 17, 2017
Subject: RFP No. FES17-12 Full Response Tanker and Apparatus Specifications
Recommendation:
THAT the Council of the Municipality of South Dundas accept Report FES2017-06 to approve
Background:
(under separate cover)
Discussion/Options:
Current & Future Budget Implication:
Page 34 of 54 Public Works Report No. PW2017-16 - Purchase of a Wheeled Excavator
MUNICIPALITY OF SOUTH DUNDAS
Public Works Department Report PW2017-16
To: Mayor & Council
From: Jeff Hyndman, Operations Supervisor Shannon Geraghty, Chief Administrative Officer/Treasurer
Date: October 17, 2017
Subject: Purchase of a Wheeled Excavator
Recommendation:
THAT the Council of the Municipality of South Dundas authorize staff to proceed with obtaining pricing for a wheeled excavator.
Background:
In the 2017 budget, Council approved expenditures of $600,000 under the Fleet Replacement Program. Included in this program was the purchase of a backhoe in the amount of $175,000 to replace the 2004 Cat 420D backhoe #59 which has an estimated 7,858 hours.
Discussion/Options:
Since the recent approval from Council in August 1, 2017 staff have been reviewing the opportunity to improve services by developing a ditching/brushing program, providing in-house assistance for road water breaks/repairs and several other initiatives. These types of services can be possible with the purchase of a wheeled excavator rather than replacing the backhoe. The purchase of the excavator may also extend the life of the remaining backhoes as there would be reduced operating hours.
North Dundas recently acquired a wheeled excavator and staff has had some preliminary discussions on the advantages and savings with this type of equipment purchase. The results, although brief, have been positive and allows more freedom to schedule work as needed.
Page 35 of 54 Public Works Report No. PW2017-16 - Purchase of a Wheeled Excavator
Staff does not currently track or breakdown operating costs such as fuel, insurance, etc. for any such unit. Staff are confident that, due to the lack of availability of wheeled excavators locally, owning and operating a wheeled excavator would prove more cost efficient, as outside contractors would also charge floating costs.
In reviewing the pattern for this type of work over the last 8 years it is estimated the Municipality spent $178,800 or an average of $22,475 per year. These costs would include transportation/floating costs when necessary.
External cost has been quoted at $130.00 per hour which based on the $22,475 yearly average, would provide 173 hours of work or less than 5 weeks to conduct any type of program within the Municipality.
The hourly cost for an operator in 2017, including benefit burden, is $39.70. In 2016 the Cat backhoe operated 411 hours or $16,317 in direct labour cost while providing almost two and half times the operating hours of that estimated to have been provided by the contractors.
Current & Future Budget Implication:
There is currently an amount of $175,000 dedicated to the replacement of a backhoe in the 2017 capital budget. A surplus of approximately $15,000 was realized from the purchase of the flail mower for the Case tractor #89. It is also anticipated that a residual/trade-in value of the backhoe would be factored in as part of the purchase.
As per the procurement policy a purchase of this magnitude would require council approval after pricing is obtained. Staff projects that a report and recommendation would come to Council in November 2017.
Page 36 of 54 Public Works Report No. PW2017-17 - Williamsburg Pumping Station PLC & SCADA Upgrade
MUNICIPALITY OF SOUTH DUNDAS
Public Works Department Report PW2017-17
To: Mayor & Council
From: Denis Villeneuve, Chief Operator/ORO Shannon Geraghty, Chief Administrative Officer/Treasurer
Date: October 17, 2017
Subject: Williamsburg Pumping Station PLC & SCADA Upgrade
Recommendation:
THAT the Council of the Municipality of South Dundas approve the Supervisory Control and Data Acquisition (SCADA) system integration at the Williamsburg Pumping Station in the amount of $30,865 plus HST; and
THAT the Council of the Municipality of South Dundas approve the financing of the SCADA system integration from the Williamsburg Sewer Reserve Fund.
Background:
The Municipality retained ISI Controls back in 2016 to provide integration services and control system hardware and software to facilitate the operations of the South Dundas SCADA systems.
The SCADA systems are comprised on three main locations, the Morrisburg Water Plant, Morrisburg Waste Water Facility, and the Iroquois Waste Water Plant.
The systems have been upgraded in recent years by various engineering firms and system integrators and different SCADA operating standards have been implemented in each plant which makes operations difficult. The main request from management is to ensure reliable communication between the plants and sub systems, while having the capability to operate and view all three plants from any location.
Page 37 of 54 Public Works Report No. PW2017-17 - Williamsburg Pumping Station PLC & SCADA Upgrade
The plants network infrastructure currently has many different brands of ethernet switches and devices, some of which are obsolete. Many of the installations have the switches and modems left out in the open in an unsecure environment. These changes will ensure long term availability of the equipment and facilitate operations of the plants.
Discussion/Options:
The scope of the project is to provide engineering and electrical services to add the Williamsburg Pumping Station to the existing SCADA by adding a Programmable Logic Controller (PLC) with local and remote-control capabilities.
Scope of Work:
• Supply and installation of a PLC and Human Machine Interface (HMI) at the Williamsburg Pumping Station. • Full control of the station operations including alarms from the main SCADA HMI in the Morrisburg WTP. • Capability to control the pumps from the local panel through a small Panelview HMI mounted on the enclosure door. • Level indication from the Greyline Ultrasonic to be added into the PLC. • Contact input from the Generator Transfer switch for power monitoring to be added into PLC.
With this configuration, all alarms and control will be possible from anywhere on the SCADA system. Local control will be provided at the station through a new HMI Interface on the panel door. A new Virtual Private Network (VPN) will be installed by the internet provider to provide communications with the SCADA system.
Current & Future Budget Implication:
This project has been divided into phases over several years to keep costs realistic for budget purposes. In the 2017 Budget and amount of $195,000 was approved, which has allowed the Alarm Notification Dialers Services to be implemented and currently underway the Network Infrastructure Upgrades. Any surplus funds will be carried over to the 2018 Budget to partially fund the remaining work.
No funds were allocated from Williamsburg for 2017 for the integration and is essential in moving forward with the project which is expected to be completed at the end of 2018 if budget permits.
Page 38 of 54 Public Works Report No. PW2017-17 - Williamsburg Pumping Station PLC & SCADA Upgrade
Currently the Williamsburg Sewer Reserve Fund has a balance of $73,889. As approved under the CWWF, we require $37,500 as the municipal share to funds the desludging of the sewer lagoon, leaving $36,389 as a balance.
It should also be noted that staff will be commencing a review of the current Williamsburg Sewer Rates for the 2018 Budget and recommending an increase to the $150.00 residential rate currently in place to fund future projects and comply with asset management policies and guidelines.
Page 39 of 54 Morrisburg & Iroquois Plaza's - Notice of Motion
Page 40 of 54 79 - Zoning By-law Amendment 5000 Safford Road
MUNICIPALITY OF SOUTH DUNDAS
Planning & Enforcement Department Explanatory Note
To: Mayor & Council
From: Donald JW Lewis, Director of Planning & Enforcement
Date: October 17, 2017
Subject: 79 - Zoning By-law Amendment 5000 Safford Road
Recommendation:
THAT By-Law No. 2017-79, being a By-law to amend By-law no. 2010-48, be read and passed in open Council, signed and sealed.
Background:
The Municipality has received a request to amend the current zoning at the aforementioned property. The existing automotive repair shop lot was subject to a consent application which resulted in the severance and addition of vacant agricultural land to the abutting lot. The farm parcel comprises the remainder of the property.
The zoning is being amended by rezoning the severed lot from “Agricultural” to “Agricultural Special Exception 22 (A-22)”which is the same zoning for the established automotive business which in order that the proponent may construct a garage addition and compliance for exterior storage.
Page 41 of 54 79 - Zoning By-law Amendment 5000 Safford Road
THE CORPORATION OF THE MUNICIPALITY OF SOUTH DUNDAS
BY-LAW NO. 2017-79
A By-law to amend By-law No. 2010-48.
WHEREAS By-law No. 2010-48 regulates the use of land and the use and erection of buildings and structures;
AND WHEREAS the Municipality of South Dundas deems it advisable to amend By-law No. 2010-48 as hereinafter set forth;
NOW THEREFORE the Council of the Corporation of the Municipality of South Dundas enacts as follows:
1. The area affected by this By-law is indicated by the shaded tone on the Schedule 'A' attached hereto and forming part of this By-law.
2. By-law No. 2010-48 is hereby amended as follows:
i) Schedule 1 of By-law No. 2010-48 is hereby amended in accordance with Schedule ‘A’ attached hereto;
ii) The areas shown on Schedule 'A' to this By-law shall henceforth be zoned Agricultural Special Exception 22 (A-22).
3. This By-law shall come into full force and effect in accordance with the Planning Act, R.S.O. 1990, as amended.
READ and passed in open Council, signed and sealed this 17th day of October, 2017.
______MAYOR
______CLERK
Page 42 of 54 79 - Zoning By-law Amendment 5000 Safford Road
Schedule ‘A’ to By-law No. 2017-79
Page 43 of 54 80 - Zoning By-law Amendment 11779 Zeron Road
MUNICIPALITY OF SOUTH DUNDAS
Planning & Enforcement Department Explanatory Note
To: Mayor & Council
From: Donald JW Lewis, Director of Planning & Enforcement
Date: October 17, 2017
Subject: 80 - Zoning By-law Amendment 11779 Zeron Road
Recommendation:
THAT By-Law No. 2017-80, being a By-law to amend By-law no. 2010-48, be read and passed in open Council, signed and sealed.
Background:
The Municipality has received a request to amend the current zoning on the retained lands to fulfill the Consent Condition (SDG#B-18/07) wherein no new permanent residential uses are to be allowed on the vacant farm parcel and to recognize that the vacant farm parcel does not meet the minimum required frontage for an Agricultural use.
The zoning is being changed by rezoning the retained parcel from “Agricultural (A)” to “Agricultural Special Exception 54 (A-54)”.
Page 44 of 54 80 - Zoning By-law Amendment 11779 Zeron Road
THE CORPORATION OF THE MUNICIPALITY OF SOUTH DUNDAS
BY-LAW NO. 2017-80
A By-law to amend By-law No. 2010-48.
WHEREAS By-law No. 2010-48 regulates the use of land and the use and erection of buildings and structures;
AND WHEREAS the Municipality of South Dundas deems it advisable to amend By-law No. 2010-48 as hereinafter set forth;
NOW THEREFORE the Council of the Corporation of the Municipality of South Dundas enacts as follows:
1. The area affected by this By-law is indicated by the shaded tone on the Schedule 'A' attached hereto and forming part of this By-law.
2. By-law No. 2010-48 is hereby amended as follows:
i) Schedule 1 of By-law No. 2010-48 is hereby amended in accordance with Schedule ‘A’ attached hereto;
ii) The areas shown on Schedule 'A' to this By-law shall henceforth be zoned Agricultural Special Exception 54 (A-54)
3. Section 10.1 (3) is hereby amended by inserting the following:
“A- 54 (Lot 4, Concession 2) Morrisburg
Notwithstanding the permitted uses of Section 10.1(1) for the lands zoned A-54, the following uses shall not be permitted:
Dwelling accessory to an existing agricultural use
Single detached dwelling
Dwelling unit accessory to an agricultural use, kennel or veterinary establishment
Mobile home as a secondary dwelling to an agricultural use
Notwithstanding the provisions of Section 10.1 (2) (b) to the contrary, for the lands zoned A-54, the minimum lot frontage for an Agricultural use shall be 28 metres.”
4. This By-law shall come into full force and effect in accordance with the Planning Act, R.S.O. 1990, as amended.
READ and passed in open Council, signed and sealed this 17th day of October, 2017.
______MAYOR
______CLERK
Page 45 of 54 80 - Zoning By-law Amendment 11779 Zeron Road
Schedule ‘A’ to By-law No. 2017-80
Page 46 of 54 81-William Irving Municipal Drain
MUNICIPALITY OF SOUTH DUNDAS
Treasury Department Explanatory Note
To: Mayor & Council
From: Shawn Mason- Acting Deputy Treasurer
Date: October 17, 2017
Subject: 81-William Irving Municipal Drain
Recommendation:
THAT By-Law No. 2017-81, being a By-law to assess the maintenance costs of the William Irving Municipal Drain, be read and passed in open Council, signed and sealed.
Background:
Maintenance on the William Irving Municipal Drain was completed in 2007.
The accumulated maintenance costs for the William Irving Municipal Drain total $35,018.04.
Agricultural Drainage Infrastructure Program (ADIP) grants totaling $8,921.77 have been received from the Province of Ontario and applied against the assessed amounts of the eligible agricultural properties.
The net amount to be assessed to those properties in the William Irving Municipal Drain watershed area is $26,096.27.
In the interest of economics, 3 single properties with assessment amounts less than $10.00 will not be invoiced. That amount of $14.88 will be expensed within the drainage operating budget.
Page 47 of 54 81-William Irving Municipal Drain
THE CORPORATION OF THE MUNICIPALITY OF SOUTH DUNDAS
BY-LAW NO. 2017-81
A BY-LAW to assess the maintenance costs of the William Irving Municipal Drain.
WHEREAS the maintenance works requested are now complete and the accumulated costs are $35,018.04;
AND WHEREAS the applicable 1/3 grant has been deducted from the gross assessment for agricultural lands;
AND WHEREAS it is necessary to levy the respective costs in the same proportion as authorized in construction By-law No. 11(1968).
NOW THEREFORE the Council of the Corporation of the Municipality of South Dundas enacts as follows:
1. The assessments as detailed in Schedule “A” are hereby levied on the applicable properties and are due and payable on or before November 30, 2017.
2. Late payments will accrue interest at the prevailing tax rate of 1.25% per month.
3. Aggregate amounts under the amount of $10.00 will not be billed out.
READ and passed, signed and sealed in open Council this 17th day of October, 2017.
______MAYOR
______CLERK
Page 48 of 54 81-William Irving Municipal Drain
SCHEDULE “A” To By-Law No. 2017-81
WILLIAM IRVING MUNICIPAL DRAIN
Assessment Roll Number Net Assessment (Actual) 001-007-26200 $ 64.86 001-007-27200 $ 241.58 001-007-28000 $ 1,553.11 001-007-29450 $ 1,178.90 001-007-30050 $ 1,090.31 001-007-30200 $ 16.08 001-007-31500 $ 412.31 001-008-07000 $ 9.73 001-008-06600 $ 21.94 001-008-06900 $ 99.98 001-008-07200 $ 10.22 001-008-06000 $ 23.56 001-008-07000 $ 647.59 001-008-07200 $ 13.45 001-008-07300 $ 27.49 001-008-07600 $ 1,628.84 001-008-07700 $ 66.45 001-008-07800 $ 20.82 001-008-08400 $ 3,747.26 001-008-08500 $ 54.86 001-008-08600 $ 27.43 001-008-09000 $ 651.47 001-008-09650 $ 104.64 001-008-09600 $ 3,912.66 001-008-11400 $ 5,438.26 001-008-11500 $ 22.28 001-008-12600 $ 4,507.65 001-008-13000 $ 199.13 Amounts Under $10.00 $ 14.88 Municipality of South Dundas $ 288.55 $ 26,096.27
Page 49 of 54 82-Westervelt Municipal Drain
MUNICIPALITY OF SOUTH DUNDAS
Treasury Department Explanatory Note
To: Mayor & Council
From: Shawn Mason-Acting Deputy Treasurer
Date: October 17, 2017
Subject: 82-Westervelt Municipal Drain
Recommendation:
THAT By-Law No. 2017-82, being a By-law to assess the maintenance costs of the Westervelt Municipal Drain, be read and passed in open Council, signed and sealed.
Background:
Maintenance on the Westervelt Municipal Drain was completed in 2008.
The accumulated maintenance costs for the Westervelt Municipal Drain total $1170.00.
Agricultural Drainage Infrastructure Program (ADIP) grants totaling $355.21 have been received from the Province of Ontario and applied against the assessed amounts of the eligible agricultural properties.
The net amount to be assessed to those properties in the Westervelt Municipal Drain watershed area is $814.79.
In the interest of economics, 5 single properties with assessment amounts less than $10.00 will not be invoiced. That amount of $14.06 will be expensed within the drainage operating budget.
Page 50 of 54 82-Westervelt Municipal Drain
THE CORPORATION OF THE MUNICIPALITY OF SOUTH DUNDAS
BY-LAW NO. 2017-82
A BY-LAW to assess the maintenance costs of the Westervelt Municipal Drain.
WHEREAS the maintenance works requested are now complete and the accumulated costs are $1170.00;
AND WHEREAS the applicable 1/3 grant has been deducted from the gross assessment for agricultural lands;
AND WHEREAS it is necessary to levy the respective costs in the same proportion as authorized in construction By-law No. 1998-48.
NOW THEREFORE the Council of the Corporation of the Municipality of South Dundas enacts as follows:
1. The assessments as detailed in Schedule “A” are hereby levied on the applicable properties and are due and payable on or before November 30, 2017.
2. Late payments will accrue interest at the prevailing tax rate of 1.25% per month.
3. Aggregate amounts under the amount of $10.00 will not be billed out.
READ and passed, signed and sealed in open Council this 17th day of October, 2017.
______MAYOR
______CLERK
Page 51 of 54 82-Westervelt Municipal Drain
SCHEDULE “A” To By-Law No. 2017-82
WESTERVELT MUNICIPAL DRAIN
Assessment Roll Number Net Assessment (Actual) 006-007-04800 $ 21.90 006-007-05400 $ 126.94 006-007-05600 $ 89.48 006-007-06000 $ 105.33 006-007-06400 $ 224.22 006-007-07200 $ 96.62 006-007-07300 $ 4.70 006-007-08000 $ 16.89 006-007-08000 $ 0.54 006-007-08100 $ 1.10 006-007-08100 $ 1.61 006-006-47800 $ 2.38 006-006-47000 $ 10.60 006-006-48800 $ 11.46 Amounts Less Than $10.00 $ 14.06 Municipality of South Dundas $ 23.39 United Counties of SD&G $ 63.59 $ 814.79
Page 52 of 54 83 - Confirmatory
MUNICIPALITY OF SOUTH DUNDAS
Administration Department Explanatory Note
To: Mayor & Council
From: Brenda Brunt, Director of Corporate Services/Clerk
Date: October 17, 2017
Subject: 83 - Confirmatory
Recommendation:
THAT By-Law No. 2016-83, being a by-law to adopt, confirm and ratify matters dealt with by resolution, be read and passed in open Council, signed and sealed.
Background:
This By-law is passed at every meeting, so that the action which is taken or authorized to be taken by the Municipality of South Dundas does not lend itself to the passage of an individual By-law.
Page 53 of 54 83 - Confirmatory
THE CORPORATION OF THE MUNICIPALITY OF SOUTH DUNDAS
BY-LAW NO. 2017-83
A BY-LAW to adopt, confirm and ratify matters dealt with by resolution.
WHEREAS the Municipal Act, 2001, as amended, provides that the powers of the Corporation of the Municipality of South Dundas, shall be exercised by By-law;
AND WHEREAS in many cases, action which is taken or authorized to be taken by the Municipality of South Dundas does not lend itself to the passage of an individual By-law;
NOW THEREFORE the Council of the Corporation of the Municipality of South Dundas hereby enacts as follows:
1. THAT the Minutes of the Regular Meeting held on October 3, 2017 of the Municipality of South Dundas, be and the same are hereby adopted.
2. THAT the actions of the Municipality of South Dundas, at its meeting held on October 17, 2017, in respect of which recommendations contained in the reports of the committees considered at each meeting and in respect of each motion, resolution and other action taken by the Municipality of South Dundas at its meeting are, except where the prior approval of the Ontario Municipal Board or other authority is required by law, hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this By-law.
3. THAT where no individual By-law has been or is passed with respect to the taking of any action authorized in or by the above-mentioned minutes or with respect to the exercise of any powers by the Municipality of South Dundas in the above-mentioned minutes, then this By-law shall be deemed for all purposes to be the By-law required for approving and authorizing and taking of any action authorized therein and thereby or required for the exercise of any powers therein by the Municipality of South Dundas.
4. THAT the Mayor and Members of Council of the Municipality of South Dundas are hereby authorized and directed to do all things necessary to give effect to the said action of the Municipality of South Dundas to obtain approvals where required and accept otherwise provided, the Mayor or Clerk are hereby directed to execute all documents necessary on behalf of the Municipality of South Dundas.
READ and passed in open Council, signed and sealed this 17th day of October, 2017.
______MAYOR
______CLERK
Page 54 of 54