2 Pacific Preparedness Project - Logistics Assessment / Shipping - Republic of Fiji Republic of Samoa Republic of Solomon Isles Kingdom of Tonga Republic of Vanuatu Commenced: 11th October 2015 Completed: 30st December 2015 Logistics Assessment (shipping) - WFP- Oct-Dec 2015 3 The Pacific Islands in perspective to the larger land masses of New Zealand, Papua New Guinea and Australia. Logistics Assessment (shipping) - WFP- Oct-Dec 2015 4 Index page Section 1: Executive Summary 5 Section 2: Acronyms 8 Section 3: Project Background and Deliverables 9 Section 4: Island Shipping – Cabotage 11 Section 5: Cruise Ships 13 Section 6: Summary Recommendations by Island Nation 14 Section 7: Assessment - Republic of Fiji 17 § Introduction § Ports and Gateways § Ships and schedules § Warehouse and Storage § Government and Private sector structures § Route Notes – Suva – Nadi. – 4th – 5th November 2015. Section 8: Assessment - Republic of Vanuatu 33 § Introduction § Ports and Gateways § Ships and schedules § Warehouse and Storage § Government and Private sector structures Section 9: Assessment - Republic of Solomon Islands 40 § Introduction § Ports and Gateways § Ships and schedules § Warehouse and Storage § Government and Private sector structures § Emergency Storage areas- sites § General. Section 10: Assessment – Kingdom of Tonga 49 § Introduction § Ports and Gateways § Ships and schedules § Warehouse and Storage § Government and Private sector structures Section 11: Republic of Samoa 57 § Introduction § Ports and Gateway § Ships and schedules § Warehouse and Storage § Government and Private sector structures Section 12: Contacts 64 Section 13: Annex 73 § Wood Chip and sugar exports- Lautoka , Fiji § Provisional vessel checklist – Suitability. § Ferry Schedule Samoa Section 14: Photographs 79 Section 15: Acknowledgments 84 Logistics Assessment (shipping) - WFP- Oct-Dec 2015 5 Section 1: Executive Summary The methodology undertaken was to visit the five island countries, meet and interface with the NDMOs, Port Gateways, Service providers, Logistics agents, private sector, NGOs and UN agencies inspecting sea and airports, warehouses and related logistical structures. A summary of the recommendations for each of the countries visited is provided, followed by a detailed Assessment Section for each Country. 1. The mission was carried out over a period of two and half months and completed at the end of December 2015. 2. At least five working days was spent in each of the island states. 3. All the Island states organizations (i.e. Government, INGOs and UN agencies) involved in the preparation of emergency programmes and initiatives share the conclusion that the main constraint for the implementation of such projects is the sea transport aspect, within the overall logistics supply chain. 4. There is a high level of communication within the South Pacific with experts being positioned within various Government, NDMOs and agencies. However, there is a perception that the level of co-ordination necessary to support the implementation of the projects being formulated is not evident. 5. A very positive aspect is the upgrading and rebuilding of wharves and quays (Vanuatu, Tonga, Solomon Island, and Samoa). However, there is no apparent plan to purchase appropriate land side port cargo handling equipment or to train port / terminal staff in the correct method to manage, operate, maintain the equipment and maximize the potential through put as a result of the soon to be renovated / built wharves /quays. • JICA are one of the primary donors to Port Rehabilitation. The development of the ports infrastructures through training is the next stage to elevate the level of port efficiency and outputs. 6. Development support is in the main provided through Australia and New Zealand with structural and capital projects supported from Japan and China. 7. Emergency Communications – although this is the subject of a separate report, in discussion with a cross section of managers in the five countries it is clear that there is the need for a functioning robust HF and VHF system, being relatively inexpensive and user friendly. 8. An overview of the five countries follows. Solomon Islands: § NDMO are limited in staffing capacity, facilities and focus, § Limited and unscheduled inter island shipping service. Equipment and storage in poor condition. § Need assistance in establishment of clusters (they prefer the name Committee) § They are in the process of having a new office built. Their warehouse is small and may not be sufficient for their requirements § Port is being up upgraded although suspect the necessary Port cargo handling Equipment has not been ordered. § External appointment of Port Management creates conflict with commercial port users in the international port Logistics Assessment (shipping) - WFP- Oct-Dec 2015 6 Vanuatu: § NDMO is going through a period of transition. § There are a large number of foreign advisers, with no definitive outputs to take a concept / Programme/project through to implementation. § NDMO has limited warehousing space, presently using two MSUs donated by WFP. § The seaports are being up graded, although again there is no apparent order in place for portside cargo handling equipment. Tonga: § NDMO is small, but they have good systems in place for Preparation and Recovery processes. § The cargo handling equipment in the port and airports is limited. § UN presence limited and need to become a passive catalyst. § Port being upgraded in 2016, again, with no apparent order for adequate port cargo handling equipment, even if the port recently purchased a 40-ton Kalmar reach stacker. Samoa: § The smallest of the five Countries and yet with the best structured NDMO. The NDMO have limited storage space. The air and seaports are being up graded, although again limited information available on the procurement of port cargo handling equipment. They have a well- structured shipping organization in Samoa Shipping Corporation. Fiji: § Perceived as the power house of the South Pacific, and with the most substantial infrastructure § Does have port and management inefficiencies and would benefit from guidance and coordination. 9. Cabotage Any Cabotage initiative and Flag waiver for inter port shipping within the countries is the exception rather than the norm and this issue needs to be addressed regionally. The immediate recommendations are as follows: • Joint approach to establishing a Legal framework document that will eventually have links to memoranda of Agreement/Understanding and Standard Operating procedure, linking specific Pacific Islands. • Australia and New Zealand are considered to have fairly liberal cabotage / flag waiver arrangements. Given both countries are actively involved in the Pacific Region their respective models should be considered as a point of reference. • Arrange for a simulation exercise based on a hypothetical situation involving key stakeholders. Participants should include IFRC, WFP, NDMO’s, Ministries (Transport, Port Management Finance and Internal affairs) and should be facilitated by an impartial entity (e.g. University of South Pacific) and a ship owner/operator from the Private sector and a representative from the Ships Agency sector. 10. University of the South Pacific (USP) A Research Associate within USP is working on a number of projects in regard to sustainable shipping. With an emphasis on cost effectiveness, based on wind propelled and low carbon propulsion for the inter islands shipping within the Pacific Region, these projects deserve greater consideration. The Research Associate in question has 30 years of experience in the Pacific and is well versed in its shipping and port constraints. Logistics Assessment (shipping) - WFP- Oct-Dec 2015 7 A common thread that is evident throughout the region is the understanding of the importance of the sea leg of the total logistics supply chain, be it for the movement of people or freight, on the successful implementation of any emergency preparedness project in the Pacific. The five island countries visited are served by the same consolidation of foreign ocean carriers. They have common international connectivity with ‘hubbing’ out of New Zealand (predominantly Auckland) and Australia. Some use Suva as a transshipment hub while others have direct sailings to the respective countries. N.B. – giving consideration to WFP’s internal processes, it is recommended that those organizations that may be considered as a future partner or service provider be inducted into the ‘Approved Vendor’ process without delay. Logistics Assessment (shipping) - WFP- Oct-Dec 2015 8 Section2: Acronyms ATS Air Terminal Services (Fiji) Ltd. AMSL above Mean Sea Level AFIRA Afira (island off Vila) Afira Port Development and Services Company. AFIRA Afira Wharf 1994 Stevedores Ltd. C and F Clearing and Forwarding CROP Council for the Regional Organizations in the Pacific DFAT Dept. of Foreign Affairs and Trade (Australia) DMO Disaster Management office (Samoa) DWT Deadweight tonnage. EPR Emergency Preparedness and Responses FPTL Fiji Ports Terminals Ltd (Aitken Spence) FMG Fast Moving Goods FPCL Fiji Ports Corporation Ltd FRANZ France-Australia-NewZealand. GRT Gross Registered Tonnage HEB High energy biscuits IATA International Air Transport Association ICAO International Civil Aviation Association INGO International Non-Government Organization ICRC International Committee Red Cross JICA Japanese International Co-Operation Agency LOA Length Overall LCA Logistics Capacity Assessment, LCT Landing