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DOI All-Hazards Supplement To DOI Supplement All‐ Hazards Incident Business Management U.S. Department of the Interior (DOI) All-Hazards Supplement to the Interagency Incident Business Management Handbook Office of Emergency Management & Office of Financial Management September 2014 0 ________________________________ ____________________________ DOl Supplement All-Hazards Incident Business Management APPROVAL This supplement establishes business management guidelines for the Department of the Interior’s (DOl’s) all-hazards incidents. Unless specifically notated in this supplement to the Interagency Incident Business Management Handbook PMS-902 (IIBMH) or prohibited by agency policy, all business practices addressed in Chapters 10—80 of the IIBMH apply to DOl all-hazards incidents. An electronic version of the IIBMH is located at: http://www.nwcg.gov/pms/pubs/iibmh2/pms9O2 201208.pdf. An electronic version of this handbook is located at: http://www.doi,gov/emergency/all-hazards-responders.cfm. This supplement and the IIBMH establish intra- and interagency mechanisms for DOl involvement in domestic incident management operations. These mechanisms include coordinating structures and processes for incidents requiring agency support. The supplement is applicable to all DOl headquarters and field organizational components that may be required to provide assistance or conduct emergency operations in the context of actual or potential incidents. Submitted by:_______________________________ Date: ,. / _,, Laurence I. Broun Director, Office of Emergency Management Submitted by: - Date:__________________ Douglas A. Glenn Deputy Chief Financial Officer and Director, Office of Financial Management Reviewed by: Date: Kim Thorsen Deputy Assistant Secretary fir Public Safety, Resource Protection and Emergency Services 4 Reviewed by: ii di Date: ‘ /21 ILl 1 Kristen Sarri Principal Deputy ss t t Secretary for Policy, Management and Budget Approved by: Date: 3. La.. J Rhea Suh Assistant Secretary, Policy, Management and Budget DOI Supplement All‐Hazards Incident Business Management Department of the Interior All‐Hazards Supplement to the Interagency Incident Business Management Handbook This document provides direction for the Department of the Interior (DOI) and supplements the Interagency Business Management Handbook (IIBMH), PMS‐902. ALL‐HAZARDS INCIDENT BUSINESS MANAGEMENT Supplement No: DOI‐01‐2014 Effective Date: 09/23/2014 Duration: Effective until superseded or removed Posting Instructions: Supplements are numbered consecutively by chronological number and calendar year. Post by document; remove entire document and replace with this supplement. Retain this transmittal as the first page of the document. New Document(s): DOI‐01‐2014 79 Pages, including Appendices Superseded Document(s) by N/A N/A Issuance Number: Digest: Establishes this supplement and the IIBMH by reference as the business practice guidance for all DOI all‐hazards incidents. Clarifies guidance regarding guaranteed hours, days off, stand downs, and resetting length of assignments. Addresses biweekly payroll limitation waivers, requesting temporary (1039) work hour waivers, and the full range of duties/categories for earning hazard pay and environmental differentials. Clarifies requests for per diem meals and incidental expenditures and lodging actual expenses. Addresses acquisition reporting requirements, relief available for impacted units, delegation of procurement authority, and sources of supply. Clarifies the use of government purchased gasoline for privately owned vehicles. Clarifies all‐hazard specific language for providing food at the official duty station. Adds information regarding the return and/or disposal of property purchased on an incident. Provides general information regarding the reimbursable items and reimbursement procedures for responses conducted under the Stafford Act that utilize Federal Emergency Management Agency (FEMA) Mission Assignments (MAs), Oil Pollution Act that utilize Pollution Removal Funding Authorizations (PRFAs), and Economy Act that utilize Reimbursable Support Agreements (RSAs). 2 DOI Supplement All‐Hazards Incident Business Management CONTENTS Approval ........................................................................................................................................................................................................... 1 0.0 PURPOSE .................................................................................................................................................................................................. 6 0.1 Authorities .......................................................................................................................................................................................... 6 0.2 All‐Hazards Definitions .................................................................................................................................................................. 8 10.0 PAY PROVISIONS ............................................................................................................................................................................. 10 10.1 Casual Hiring ................................................................................................................................................................................ 10 10.2 Guaranteed Hours and Stand Downs ................................................................................................................................. 11 10.3 Length of Assignment and Days Off .................................................................................................................................... 11 10.4 Reimbursement of Payroll Costs .......................................................................................................................................... 12 10.5 Biweekly Earning Limitation ................................................................................................................................................. 12 10.6 Temporary (1039) Work Hours Waiver ........................................................................................................................... 13 10.7 Overtime ......................................................................................................................................................................................... 14 10.8 Hazard Pay .................................................................................................................................................................................... 14 10.9 Environmental Differentials .................................................................................................................................................. 14 10.10 Fair Labor Standards Act ...................................................................................................................................................... 15 10.20 COMPENSATION FOR ILLNESS/INJURY ............................................................................................................................. 15 10.30 TRAVEL ............................................................................................................................................................................................. 15 10.31 Actual Per Diem Expenses Waivers (Lodging) ............................................................................................................ 16 10.32 Actual Per Diem Expenses Waivers (Meals after 30 days) ..................................................................................... 16 10.33 TDY within 50 miles of Employees’ Duty Station ....................................................................................................... 16 20.0 ACQUISITION .................................................................................................................................................................................... 17 20.1 Acquisition Relief for Units Impacted by Emergency Events ................................................................................... 17 20.2 Delegations of Procurement Authority ............................................................................................................................. 18 20.3 Sources of Supply ....................................................................................................................................................................... 18 20.4 Government Charge Cards and Convenience Checks .................................................................................................. 18 20.5 Purchase of Fuel for POVs ....................................................................................................................................................... 18 20.6 Conditions to Provide Food at Official Duty Station .................................................................................................... 19 20.7 Conditions to Provide Bottled Water at Official Duty Station .................................................................................. 20 20.8 Awards and Advertisements to Communities ................................................................................................................ 20 30.0 PROPERTY MANAGEMENT ........................................................................................................................................................
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