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Department of the Interior (DOI) Office of International Affairs (OIA) International Technical Assistance Program (ITAP) Policies and Procedures Handbook, 2017

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Department of the Interior (DOI) Office of International Affairs (OIA) International Technical Assistance Program (ITAP) Policies and Procedures Handbook, 2017 Description of document: Department of the Interior (DOI) Office of International Affairs (OIA) International Technical Assistance Program (ITAP) Policies and Procedures Handbook, 2017 Requested date: 06-January-2017 Released date: 17-January-2017 Posted date: 13-March-2017 Source of document: FOIA Request Department of the Interior Office of the Secretary (OS) Clarice Julka; MS-7328 MIB 1849 C Street, NW Washington, DC 20240 Fax: (202) 219-2374 E-Mail: Contact Us Online FOIA request form The governmentattic.org web site (“the site”) is noncommercial and free to the public. The site and materials made available on the site, such as this file, are for reference only. The governmentattic.org web site and its principals have made every effort to make this information as complete and as accurate as possible, however, there may be mistakes and omissions, both typographical and in content. The governmentattic.org web site and its principals shall have neither liability nor responsibility to any person or entity with respect to any loss or damage caused, or alleged to have been caused, directly or indirectly, by the information provided on the governmentattic.org web site or in this file. The public records published on the site were obtained from government agencies using proper legal channels. Each document is identified as to the source. Any concerns about the contents of the site should be directed to the agency originating the document in question. GovernmentAttic.org is not responsible for the contents of documents published on the website. United States Department of the Interior OFFICE OF THE SECRETARY Washington, DC 20240 January 27, 2016 Via email On January 6, 2017, you filed a Freedom of Information Act (FOIA) request seeking the following: The IT AP Policies and Procedures Handbook. Your request was received in the Office of the Secretary FOIA office on January 7, 2017, and assigned control number OS-2017-00179. Please cite this number in any future correspondence. We are writing today to respond to your request on behalf of the Office of the Secretary. Please find attached one file, consisting of 84 pages, which are being released to you in their entirety. We do not bill requesters for FOIA processing fees when their fees are less than $50.00, because the cost of collection would be greater than the fee collected. (see 43 C.F.R. § 2.37(g)). Therefore, there is no billable fee for the processing of this request. For your information, Congress excluded three discrete categories of law enforcement and national security records from the requirements of the FOIA. See 5 U.S.C. § 552(c). This response is limited to records that are subject to the requirements of the FOIA. This is a standard notification that is given to all our requesters and should not be taken as an indication that excluded records do, or do not, exist. The 2007 FOIA amendments created the Office of Government Information Services (OGIS) to offer mediation services to resolve disputes between FOIA requesters and Federal agencies as a non-exclusive alternative to litigation. Using OGIS services does not affect your right to pursue litigation. You may contact OGIS in any of the following ways: Office of Government Information Services National Archives and Records Administration 8601 Adelphi Road - OGIS College Park, MD 20740-6001 E-mail: [email protected] Web: https://ogis.archives.gov Telephone: 202-741-5770 Fax: 202-741-5769 Toll-free: 1-877-684-6448 Please note that using OGIS services does not affect the timing of filing an appeal with the Department's FOIA & Privacy Act Appeals Officer. If you have any questions about our response to your request, you may contact Leah Fairman by phone at 202-513-0765, by fax at 202-219-2374, by email at [email protected], or by mail at U.S. Department of the Interior, 1849 C St, N.W., MS-7328 MIB, Washington, D.C. 20240. Sincerely, Digitally signed by (\I ~ , CLARICE JULKA 1 1 ~ ~Date: 2017.01.27 11 :36:30 -05'00' Clarice Julka Office of the Secretary FOIA Officer Electronic Enclosure U.S. DEPARTMENT OF THE INTERIOR OFFICE OF INTERNATIONAL AFFAIRS INTERNATIONAL TECHNICAL ASSISTANCE PROGRAM POLICIES AND PROCEDURES HANDBOOK January 19, 2017 Table of Contents I. INTRODUCTION TO HANDBOOK AND CONTACTS ........................................................................5 A. ABOUT THIS HANDBOOK ....................................................................................................................... 5 B. CONTACT INFORMATION ........................................................................................................................ 5 II. DOI-ITAP MISSION, ROLE, GUIDING PRINCIPLES, AUTHORITIES AND ORGANIZATION ...................8 A. MISSION ............................................................................................................................................. 8 B. ROLE .................................................................................................................................................. 8 C. BACKGROUND ...................................................................................................................................... 8 D. DOI-ITAP GUIDING PRINCIPLES ............................................................................................................. 9 E. AUTHORITIES ....................................................................................................................................... 9 F. ORGANIZATION .................................................................................................................................. 10 III. INCOMING FUNDS FROM FUNDING PARTNERS & PROJECT PLANNING DOCUMENTS ...................3 A. INTRODUCTION .................................................................................................................................... 3 B. AGREEMENTS WITH FUNDING PARTNERS TO SECURE REIMBURSABLE FUNDS .................................................. 3 C. PROJECT PLANNING DOCUMENTS ........................................................................................................... 8 D. CONSIDERATIONS FOR PROJECT SELECTION ............................................................................................. 10 IV. OUTGOING FUNDS TO IMPLEMENTING PARTNERS .................................................................... 11 A. INTRODUCTION .................................................................................................................................. 11 B. AUTHORITIES ..................................................................................................................................... 11 C. DEFINITION AND PURPOSE OF COOPERATIVE AGREEMENTS, GRANTS, AND MEMORANDA OF UNDERSTANDING .. 12 D. PROCEDURES FOR USE OF COOPERATIVE AGREEMENTS, GRANTS, AND MEMORANDA OF UNDERSTANDING ....... 14 V. PROJECT REPORTING, MONITORING AND EVALUATION ............................................................ 17 A. INTRODUCTION .................................................................................................................................. 17 B. TECHNICAL REPORTING TO FUNDING PARTNER ........................................................................................ 17 C. FINANCIAL REPORTING TO FUNDING PARTNER ......................................................................................... 18 D. MONITORING AND EVALUATION ........................................................................................................... 18 VI. SELECTING & PREPARING DOI-ITAP EXPERTS ............................................................................ 20 A. INTRODUCTION .................................................................................................................................. 20 B. SELECTION OF DOI EXPERTS ................................................................................................................. 20 C. SELECTION AND PREPARATION OF THE DOI EXPERT .................................................................................. 25 VII. TRAVEL PROCEDURES FOR DOI BUREAU STAFF, FOREIGN TRAVELERS, AND OTHER INVITATIONAL TRAVELERS ............................................................................................................... 27 A. TRACKING TRAVELERS ......................................................................................................................... 27 B. PROCEDURES FOR INTERNATIONAL TRAVEL ............................................................................................. 28 C. PROCEDURES FOR POST-TRAVEL REIMBURSEMENT .................................................................................. 43 D. LOCAL VOUCHERS AND EQUIPMENT, MATERIALS AND SUPPLIES PURCHASE ................................................. 45 VIII. DOI-ITAP STAFF TRAVEL ....................................................................................................... 47 A. INTRODUCTION .................................................................................................................................. 47 B. E-1175 PROCESS ............................................................................................................................... 47 C. TRAVEL AUTHORIZATIONS .................................................................................................................... 48 D. TRAVEL RESERVATIONS ........................................................................................................................ 48 E. TRAVEL
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