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Agenda COWICHAN MUNICIPALITY of North Agenda COWICHAN Meeting Regular Council Date Wednesday, July 15, 2009 Time 1:30 p.m. Place Municipal Hall - Council Chambers Page 1. Approval of Agenda Recommendation: that Council approve the agenda as amended, to move forward item 5.1, 10th Annual Friends of the Environment Poster Contest. 2. Adoption of Minutes Recommendation: that Council adopt the June 17, 2009 minutes. 9-16 3. Introduction of Late Items Recommendation: that Council add the following late items to the agenda: 4. Public Meetings and Hearings 4.1 Development Variance Permit - (2951 Severne Street) 17-21 Recommendation: (following receipt of public input, if any) that Council issue a development variance permit (to vary section 58(6)(a) of the Zoning Bylaw) to reduce the minimum required rear yard setback from 7.5 metres (24.60 feet) to 5.486 metres (17.99 feet), for the property owned by Frank and Reeny Timmermans, at 2951 Severne Street (Folio: 15365-000). 4.2 Rosevear Road Easement 23 Recommendation: (following receipt of public input, if any) that Council authorize the Mayor and Director of Administration to grant an easement off the end of Rosevear Road across the Southeast corner of Section 15, Range 4, Somenos District, (Folio 05080-000), for access to adjacent lands to the east. 4.3 Bylaw No. 3383 - Zoning Text Amendment 25-29 Recommendation: (following receipt of public input, if any) that Council read a third time Bylaw No. 3383, being the "Zoning Amendment Bylaw (No. 4 - Miscellaneous), 2009". Page 1 of 211 July 15, 2009 Regular Council Meeting Agenda Page 4. Public Meetings and Hearings 4.4 Bylaw No. 3387 - (3192 Malcolm Road) 31-32 Recommendation: (following receipt of public input, if any) that Council read a third time Bylaw No. 3387, being the "Zoning Amendment Bylaw (No. 5 - Malcolm Road), 2009". Recommendation: that Council adopt Bylaw No. 3387, being the "Zoning Amendment Bylaw (No. 5 - Malcolm Road), 2009". 5. Presentations and Delegations 5.1 10th Annual Friends of the Environment Poster Contest Recommendation: (Mayor Walker and Anne McHale, Environmental Summer Student, to present prizes) 5.2 Delegation - Fair Health Funding for Cowichan NOW 33 Recommendation: (Receive Delegation) 6. Staff Reports 6.1 Ron Rukus Memorial Ball Tournament 35 Recommendation: that Council ratify the decision to allow the Crofton Fire Hall to use the Crofton ballfields for a beer garden from July 10 to 13, 2009, in conjunction with the annual Ron Rukus Memorial ball tournament, to raise funds for the Crofton Fire Hall Burn Fund and the Muscular Dystrophy Association; and further, that Council waive the fees and damage deposit. 6.2 Award of Tender - Plow 37 Recommendation: that Council accept the June 17, 2009 tender from Drive Equipment, to supply a 2009 Western Pro Plus plow, in the amount of $6,595.58, including all taxes. 6.3 Joint Utilities - Siting Study 39 Recommendation: that Council accept the May 29, 2009 proposal from Delcan Corporation, to undertake the Joint Utilities Wastewater Treatment Plant Site Selection Study, in the amount of $50,546.00, and all taxes. 6.4 Grant Applications - Olympic Torch Relay 41-59 Recommendation: that Council endorse and approve the Olympic Torch Relay Community Grant program application prepared by the Chemainus Olympic Torch Route Community Celebration Committee. Recommendation: that Council endorse and approve the Olympic Torch Relay Community Grant program application prepared by the Crofton Olympic Torch Route Community Celebration Committee. Recommendation: that Council endorse and approve North Cowichan's Olympic Torch Relay Community Grant program application. Page 2 of 211 July 15, 2009 Regular Council Meeting Agenda Page 6. Staff Reports 6.5 2009 Property Taxes Collected 61 Recommendation: (Received for information only) 6.6 GamesTown 2010 Contest 63-67 Recommendation: that Council approve, and authorize the Mayor and Director of Administration to sign, a release form with the Provincial Government to receive a pair of tickets to the Vancouver 2010 Olympic/Paralympic Winter Games. 6.7 Grant Application - 'Everybody Active' 69 Recommendation: that Council endorse the application to the B.C. Parks & Recreation Association and the Heart and Stroke Foundation, for an 'Everybody Active' grant, in the amount of $2,000.00. 6.8 Grant Application - 'Community Based Initiative Public Awareness' 71 Recommendation: that Council endorse the application to the B.C. Parks & Recreation Association and the B.C. Healthy Living Alliance, for an 'Community Based Initiative Public Awareness' grant, in the amount of $4,000.00. 6.9 Westlock/Lansdowne Sewer Extension 73-74 Recommendation: that Council receive the Director of Administration's July 8, 2009 report on the sufficiency and validity of a local area service petition to extend the lower Westlock Road Municipal sewermain, and direct staff to prepare the necessary local area service bylaw. 6.10 Unsightly Premise - 6121 Ryall Road 75 Recommendation: that Council issue a Notice of Hearing, to give the owner and/or representative of 6121 Ryall Road (Folio: 06586-000) the opportunity to attend the August 5, 2009 Regular Council meeting, to make representations to Council concerning the untidy and unsightly condition of 6121 Ryall Road. 6.11 Unsightly Premise - 3331 Hawkes Place 77 Recommendation: that Council issue a Notice of Hearing, to give the owner and/or representative of 3331 Hawkes Place (Folio: 06227-000) the opportunity to attend the August 5, 2009 Regular Council meeting, to make representations to Council concerning the untidy and unsightly condition of 3331 Hawkes Place. 6.12 Award of Tender - Sod Core Lifter 79 Recommendation: that Council accept the June 11, 2009 tender from A.R. Mower and Supply, to supply a 2009 Smithco P-48 Sod Core Lifter, in the amount of $17,613.47, including all taxes 6.13 Proposed Agreement - PacificSport 81-83 Recommendation: that Council authorize the Mayor and Director of Administration to sign an agreement with PacificSport Regional Sport Centre, Vancouver Island, to grant Olympic and other high performance athletes free drop-in access to the Cowichan Aquatic Centre, for the term August 1, 2009 to July 31, 2010. Page 3 of 211 July 15, 2009 Regular Council Meeting Agenda Page 6. Staff Reports 7. Correspondence 7.1 B.C. Geographical Names Office -Salish Sea 85-86 Recommendation: 7.2 Receive and File Recommendation: that Council receive and file correspondence not separately dealt with. 8. Committee Reports 8.1. Administration & Finance Committee 8.1.1 Minutes - Jun 7 87-89 Recommendation: (Review Minutes) 8.1.2 Clements Centre Society Recommendation: that Council 1) waive the Development Cost Charges (estimated at $5,300.16) to construct an assisted living fourplex at 6124 Ryall Road, 2) grant $1,100 towards permit costs, and 3) refund the Clements Centre Society's landscape bond on the undertaking of the Society to complete the development permit landscaping, as outlined in the development permit. 8.1.3 Cowichan Exhibition Society Recommendation: that Council advise the Cowichan Exhibition Society that regretfully, North Cowichan is unable to provide any further financial considerations to the Society for permit fees and development-related costs, other than those required in the Purchase, Sale and Relocation Agreement. 8.1.4 Maple Bay Rowing Club Recommendation: that Council 1) cancel its Licence of Occupation with the Maple Bay Rowing Club for the building at Art Mann Park, 2) authorize a Licence of Occupation with the Kinsmen Club, 3) consent to a sub-licence with the Maple Bay Rowing Club, and 4) refund the $1,000 bond to the Maple Bay Rowing Club. 8.1.5 Print Donation - Spinal Cord Society Recommendation: that Council donate an E.J. Hughes framed poster to the Spinal Chord Society, for its October 3, 2009 auction, at the 10th Annual Rodney Stanes Memorial Golf Tournament. 8.1.6 Request for Proposals - Advertising Services Recommendation: that Council accept the Request For Proposal from the Cowichan Valley Citizen for advertising services for the period July 1, 2009 to June 30, 2010. Page 4 of 211 July 15, 2009 Regular Council Meeting Agenda Page 8.1. Administration & Finance Committee 8.1.7 Grant Application - 'Canada Gets Active' Recommendation: that Council support the application to the "Canada Gets Active" grant program by the Parks and Recreation Department; and further, if North Cowichan successfully receives this grant, that Council direct staff to draft a bylaw to amend Schedule "C" of the Fees and Charges Bylaw, to modify user fees and charges at the Cowichan Aquatic Centre, effective September 8th, 2009, to identify that Grade 5 students are admitted free of charge. 8.2. Agricultural Advisory Committee 8.2.1 Minutes - Jun 16 91-92 Recommendation: (Review Minutes) 8.3. Chemainus Recreation Needs Assessment Committee 8.3.1 Minutes - Jun 23 93-94 Recommendation: (Review Minutes - Non-quorum) 8.3.2 Chemainus Recreation - Final Report 95-136 Recommendation: that Council endorse the June 2009 final report of the Chemainus Recreation Needs Assessment Committee, by Yates, Thorn and Associates Inc., and direct staff to provide a report recommending next steps. 8.4. Economic Development Committee 8.4.1 Minutes - Jun 23 137-140 Recommendation: (Review Minutes) 8.4.2 Terms of Reference 141 Recommendation: that Council approve the Terms of Reference for the Economic Development Committee (EDC), as attached to the June 23 EDC minutes. 8.5. Environmental Advisory Committee 8.5.1 Minutes - Jun 18 143 Recommendation: (Review Minutes) 8.6. Forestry Advisory Committee 8.6.1 Minutes - Jun 19 145-147 Recommendation: (Review Minutes) 8.7. Police Services Committee Page 5 of 211 July 15, 2009 Regular Council Meeting Agenda Page 8.7. Police Services Committee 8.7.1 Minutes - Jun 15 149-151 Recommendation: (Review Minutes - Note the recommended resolutions were passed by Council on June 17, 2009).
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