MUNICIPALITY of North Agenda COWICHAN

Meeting Regular Council

Date Wednesday, July 15, 2009

Time 1:30 p.m.

Place Municipal Hall - Council Chambers

Page

1. Approval of Agenda Recommendation: that Council approve the agenda as amended, to move forward item 5.1, 10th Annual Friends of the Environment Poster Contest.

2. Adoption of Minutes Recommendation: that Council adopt the June 17, 2009 minutes. 9-16

3. Introduction of Late Items Recommendation: that Council add the following late items to the agenda:

4. Public Meetings and Hearings 4.1 Development Variance Permit - (2951 Severne Street) 17-21 Recommendation: (following receipt of public input, if any) that Council issue a development variance permit (to vary section 58(6)(a) of the Zoning Bylaw) to reduce the minimum required rear yard setback from 7.5 metres (24.60 feet) to 5.486 metres (17.99 feet), for the property owned by Frank and Reeny Timmermans, at 2951 Severne Street (Folio: 15365-000).

4.2 Rosevear Road Easement 23 Recommendation: (following receipt of public input, if any) that Council authorize the Mayor and Director of Administration to grant an easement off the end of Rosevear Road across the Southeast corner of Section 15, Range 4, Somenos District, (Folio 05080-000), for access to adjacent lands to the east.

4.3 Bylaw No. 3383 - Zoning Text Amendment 25-29 Recommendation: (following receipt of public input, if any) that Council read a third time Bylaw No. 3383, being the "Zoning Amendment Bylaw (No. 4 - Miscellaneous), 2009".

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4. Public Meetings and Hearings 4.4 Bylaw No. 3387 - (3192 Malcolm Road) 31-32 Recommendation: (following receipt of public input, if any) that Council read a third time Bylaw No. 3387, being the "Zoning Amendment Bylaw (No. 5 - Malcolm Road), 2009".

Recommendation: that Council adopt Bylaw No. 3387, being the "Zoning Amendment Bylaw (No. 5 - Malcolm Road), 2009".

5. Presentations and Delegations 5.1 10th Annual Friends of the Environment Poster Contest Recommendation: (Mayor Walker and Anne McHale, Environmental Summer Student, to present prizes)

5.2 Delegation - Fair Health Funding for Cowichan NOW 33 Recommendation: (Receive Delegation)

6. Staff Reports 6.1 Ron Rukus Memorial Ball Tournament 35 Recommendation: that Council ratify the decision to allow the Crofton Fire Hall to use the Crofton ballfields for a beer garden from July 10 to 13, 2009, in conjunction with the annual Ron Rukus Memorial ball tournament, to raise funds for the Crofton Fire Hall Burn Fund and the Muscular Dystrophy Association; and further, that Council waive the fees and damage deposit.

6.2 Award of Tender - Plow 37 Recommendation: that Council accept the June 17, 2009 tender from Drive Equipment, to supply a 2009 Western Pro Plus plow, in the amount of $6,595.58, including all taxes.

6.3 Joint Utilities - Siting Study 39 Recommendation: that Council accept the May 29, 2009 proposal from Delcan Corporation, to undertake the Joint Utilities Wastewater Treatment Plant Site Selection Study, in the amount of $50,546.00, and all taxes.

6.4 Grant Applications - Olympic Torch Relay 41-59 Recommendation: that Council endorse and approve the Olympic Torch Relay Community Grant program application prepared by the Olympic Torch Route Community Celebration Committee.

Recommendation: that Council endorse and approve the Olympic Torch Relay Community Grant program application prepared by the Crofton Olympic Torch Route Community Celebration Committee.

Recommendation: that Council endorse and approve 's Olympic Torch Relay Community Grant program application.

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6. Staff Reports 6.5 2009 Property Taxes Collected 61 Recommendation: (Received for information only)

6.6 GamesTown 2010 Contest 63-67 Recommendation: that Council approve, and authorize the Mayor and Director of Administration to sign, a release form with the Provincial Government to receive a pair of tickets to the Vancouver 2010 Olympic/Paralympic Winter Games.

6.7 Grant Application - 'Everybody Active' 69 Recommendation: that Council endorse the application to the B.C. Parks & Recreation Association and the Heart and Stroke Foundation, for an 'Everybody Active' grant, in the amount of $2,000.00.

6.8 Grant Application - 'Community Based Initiative Public Awareness' 71 Recommendation: that Council endorse the application to the B.C. Parks & Recreation Association and the B.C. Healthy Living Alliance, for an 'Community Based Initiative Public Awareness' grant, in the amount of $4,000.00.

6.9 Westlock/Lansdowne Sewer Extension 73-74 Recommendation: that Council receive the Director of Administration's July 8, 2009 report on the sufficiency and validity of a local area service petition to extend the lower Westlock Road Municipal sewermain, and direct staff to prepare the necessary local area service bylaw.

6.10 Unsightly Premise - 6121 Ryall Road 75 Recommendation: that Council issue a Notice of Hearing, to give the owner and/or representative of 6121 Ryall Road (Folio: 06586-000) the opportunity to attend the August 5, 2009 Regular Council meeting, to make representations to Council concerning the untidy and unsightly condition of 6121 Ryall Road.

6.11 Unsightly Premise - 3331 Hawkes Place 77 Recommendation: that Council issue a Notice of Hearing, to give the owner and/or representative of 3331 Hawkes Place (Folio: 06227-000) the opportunity to attend the August 5, 2009 Regular Council meeting, to make representations to Council concerning the untidy and unsightly condition of 3331 Hawkes Place.

6.12 Award of Tender - Sod Core Lifter 79 Recommendation: that Council accept the June 11, 2009 tender from A.R. Mower and Supply, to supply a 2009 Smithco P-48 Sod Core Lifter, in the amount of $17,613.47, including all taxes

6.13 Proposed Agreement - PacificSport 81-83 Recommendation: that Council authorize the Mayor and Director of Administration to sign an agreement with PacificSport Regional Sport Centre, , to grant Olympic and other high performance athletes free drop-in access to the Cowichan Aquatic Centre, for the term August 1, 2009 to July 31, 2010.

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6. Staff Reports

7. Correspondence 7.1 B.C. Geographical Names Office -Salish Sea 85-86 Recommendation:

7.2 Receive and File Recommendation: that Council receive and file correspondence not separately dealt with.

8. Committee Reports

8.1. Administration & Finance Committee 8.1.1 Minutes - Jun 7 87-89 Recommendation: (Review Minutes)

8.1.2 Clements Centre Society Recommendation: that Council 1) waive the Development Cost Charges (estimated at $5,300.16) to construct an assisted living fourplex at 6124 Ryall Road, 2) grant $1,100 towards permit costs, and 3) refund the Clements Centre Society's landscape bond on the undertaking of the Society to complete the development permit landscaping, as outlined in the development permit.

8.1.3 Cowichan Exhibition Society Recommendation: that Council advise the Cowichan Exhibition Society that regretfully, North Cowichan is unable to provide any further financial considerations to the Society for permit fees and development-related costs, other than those required in the Purchase, Sale and Relocation Agreement.

8.1.4 Maple Bay Rowing Club Recommendation: that Council 1) cancel its Licence of Occupation with the Maple Bay Rowing Club for the building at Art Mann Park, 2) authorize a Licence of Occupation with the Kinsmen Club, 3) consent to a sub-licence with the Maple Bay Rowing Club, and 4) refund the $1,000 bond to the Maple Bay Rowing Club.

8.1.5 Print Donation - Spinal Cord Society Recommendation: that Council donate an E.J. Hughes framed poster to the Spinal Chord Society, for its October 3, 2009 auction, at the 10th Annual Rodney Stanes Memorial Golf Tournament.

8.1.6 Request for Proposals - Advertising Services Recommendation: that Council accept the Request For Proposal from the Cowichan Valley Citizen for advertising services for the period July 1, 2009 to June 30, 2010.

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8.1. Administration & Finance Committee 8.1.7 Grant Application - ' Gets Active' Recommendation: that Council support the application to the "Canada Gets Active" grant program by the Parks and Recreation Department; and further, if North Cowichan successfully receives this grant, that Council direct staff to draft a bylaw to amend Schedule "C" of the Fees and Charges Bylaw, to modify user fees and charges at the Cowichan Aquatic Centre, effective September 8th, 2009, to identify that Grade 5 students are admitted free of charge.

8.2. Agricultural Advisory Committee 8.2.1 Minutes - Jun 16 91-92 Recommendation: (Review Minutes)

8.3. Chemainus Recreation Needs Assessment Committee 8.3.1 Minutes - Jun 23 93-94 Recommendation: (Review Minutes - Non-quorum)

8.3.2 Chemainus Recreation - Final Report 95-136 Recommendation: that Council endorse the June 2009 final report of the Chemainus Recreation Needs Assessment Committee, by Yates, Thorn and Associates Inc., and direct staff to provide a report recommending next steps.

8.4. Economic Development Committee 8.4.1 Minutes - Jun 23 137-140 Recommendation: (Review Minutes)

8.4.2 Terms of Reference 141 Recommendation: that Council approve the Terms of Reference for the Economic Development Committee (EDC), as attached to the June 23 EDC minutes.

8.5. Environmental Advisory Committee 8.5.1 Minutes - Jun 18 143 Recommendation: (Review Minutes)

8.6. Forestry Advisory Committee 8.6.1 Minutes - Jun 19 145-147 Recommendation: (Review Minutes)

8.7. Police Services Committee

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8.7. Police Services Committee 8.7.1 Minutes - Jun 15 149-151 Recommendation: (Review Minutes - Note the recommended resolutions were passed by Council on June 17, 2009).

8.8. Public Works Committee 8.8.1 Minutes - Jun 24 153-156 Recommendation: (Review Minutes)

8.8.2 Artisan Sign Request Recommendation: that Council authorize the installation of a generic ‘artisan' sign on Westholme Road, just north of Richards Trail, subject to the applicant paying for the installation cost, and replacement cost should the sign be vandalized in the future.

8.8.3 Removal of School Zone Sign Recommendation: that Council authorize the removal of the school zone sign on Lane Road, just north of Sherman Road.

8.8.4 Fence Request Recommendation: that Council not support sharing the cost to fence the rear boundary of 3406 Hilton Road.

8.9. Sports Wall of Fame Panel 8.9.1 Minutes - Jun 23 157 Recommendation: (Review Minutes)

8.9.2 Terms of Reference 159-161 Recommendation: that Council modify the Sports Wall of Fame Panel's Terms of Reference to replace Section D(i) with the following: "A maximum of five inductees may be selected in any one year. Special or unusual circumstances will allow the Panel to consider more than five being inducted. If no nominations are successful, no induction ceremony will take place in that particular year."

8.10. Technical Planning Committee 8.10.1 Minutes - Jun 23 163-164 Recommendation: (Review Minutes)

8.10.2 Zoning Bylaw Amendments Recommendation: that Council direct staff to draft a bylaw to 1) amend the Zoning Bylaw's Home Based Business section to accurately describe which portion of a home or accessory building may be used for business and sales of related goods, and 2) permit the addition of "agriculture" as a permitted use under the Rural Resources (A4) zone.

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9. Other Reports 9.1 Minutes - Jun 10 (Cowichan Valley Regional District) 165-182 Recommendation: (Review Minutes)

9.2 Minutes - Jun 11 (Island Savings Centre Commission) 183-186 Recommendation: (Review Minutes)

10. Bylaws 10.1 Bylaw No. 3374 - 3rd Reading (as amended) 187-189 Recommendation: that Council read a third time Bylaw No. 3374, being the "Zoning Amendment Bylaw, No. 2 - Cowichan Valley Highway), 2009", as amended to replace Schedule "A" with the proposed Schedule "A" showing precise measurements of the area proposed to be rezoned.

10.2 Bylaw No. 3388 - 1st, 2nd & 3rd Readings 191-192 Recommendation: that Council read a first, second and third time Bylaw No. 3388, being the "Street Naming Bylaw (University Way), 2009".

10.3 Bylaw No. 3389 - 1st, 2nd & 3rd Readings 193-205 Recommendation: that Council read a first, second and third time Bylaw No. 3389, being the "Fees and Charges Amendment Bylaw (No. 3), 2009".

11. Notice of Motions

12. New Business

13. Question Period

14. Committee of the Whole 14.1 Move into committee Recommendation: that Council move into Committee of the Whole.

14.2 Regional Board Issues Recommendation: (For Discussion)

14.3 Award of Tender - Paddle Road Sewer Extension 207 Recommendation: that Council accept the June 25, 2009 tender from Stone Pacific Contracting Ltd., to complete the Paddle Road sewer extension, in the amount of $176,147.20, plus GST.

14.4 UBCM Convention Recommendation: (For Discussion)

14.5 Aquannis Centre Decommissioning Recommendation: (For Discussion)

14.6 Averill Hills Estate Subdivision 209-211 Recommendation: that Council include Averill Hills Estate Ltd Vineyards' subdivision (Folio: 05028-002, Lot 1, Plan VIP63560) in the South End Water

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14. Committee of the Whole local area service, subject to the conditions set out in the July 7, 2009 report from the Director of Engineering and Operations.

14.7 Accident Site Memorials Recommendation:

14.8 Rise and Report Recommendation: that the Committee rise and report, and that Council adopt the report of the Committee.

15. Closed Session Recommendation: that Council close the meeting to the public to consider matters under section 90(1)(b), (e), (g) and (k) of the Community Charter.

16. Adjournment Recommendation: that the meeting adjourn.

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MUNICIPALITY of North Minutes COWICHAN

Meeting Regular Council

Date Wednesday, June 17, 2009

Time 1:30 p.m.

Place Municipal Hall - Council Chambers

Members Present Mayor Tom Walker Councillor Garrett Elliott Councillor Ruth Hartmann Councillor Dave Haywood Councillor John Koury (after 1:37 p.m.) Councillor George Seymour Councillor Al Siebring

Staff Present Jim Dias, Chief Administrative Officer (CAO) Mark Ruttan, Director of Administration / Deputy CAO John MacKay, Director of Engineering & Operations Brigid Reynolds, Planner

Approval of Agenda It was moved, seconded and carried, that Council approve the agenda as circulated.

Adoption of Minutes It was moved, seconded and carried, that Council adopt the minutes of the meeting held June 3, 2009.

Introduction of Late Items It was moved, seconded and carried, that Council add the following late items to the Regular agenda: 12.1 Job Creation - Grant Application 12.2 Financial Plan Amendment 12.3 Video Surveillance 12.4 Police Staffing Resources 12.5 UBCM Resolution - Staffing Resources 12.6 Policing 12.7 Infrastructure Contribution Agreement 14.5 Aquannis Centre Decommissioning 14.6 Funding Application and the following late items to the Closed agenda:

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3.1 Litigation 3.2 Street Name 3.3 Potential Litigation 3.4 Labour 3.5 Land Acquisition

Public Meetings and Hearings Development Variance Permit (Lot Following an introduction by Planner Reynolds, Mayor Walker 6, Westholme Road) invited input from the applicant and public on whether Council File: 3080-20 09.06 should issue a Development Variance Permit to Jameson and Lori-Anne Pollock, for Lot 6 Westholme Road (Folio: 05407-000), to vary section 51(6)(d) of the zoning bylaw to reduce the minimum required front and side yard setbacks.

The Director of Administration advised Council that staff received no written communications from the public concerning this proposal before the public meeting.

It was moved, seconded and carried, that Council issue a development variance permit (to vary section 51(6)(d) of the Zoning Bylaw) to reduce the minimum required front yard setback from 46 metres (150.91 feet) to 27 metres (88.58 feet) for the first of two proposed principal buildings; and further, to reduce the required side yard setback from 46 metres (150.91 feet) to 22 metres (72.18 feet), for the property owned by Jameson and Lori- Anne Pollock, at Lot 6 Westholme Road. (Folio: 05407-000).

2008 Annual Municipal Report It was moved, seconded and carried, that Council consider and File: 1870-20 receive the 2008 Annual Municipal Report.

Presentations and Delegations Value Added Mayor Walker awarded 1st, 2nd, and 3rd place prizes in North Woodworking Cowichan's annual Value Added Woodworking contest. This year's Contest project was an end table, built out of Douglas fir supplied by North Cowichan. First place was awarded to Davis Pegg of Chemainus Secondary School, second place was awarded to Matt Griffiths of Duncan Christian Secondary School, and third place was awarded to Aaron Van Boven of Duncan Christian Secondary School. Municipal Forester - The Municipal Forester provided a verbal report to Council on forest Forest Fire Fighting fire fighting readiness in the municipal forest reserve.

Staff Reports Class Rides Free Program It was moved, seconded and carried, that Council direct staff to File: 0360-20 YWC write a letter to the CVRD Transit Committee, requesting that the 'Class Rides Free Program' be extended to include youth registered in recreation activities or programs within the Cowichan Valley.

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Award of Tender File: 1280-20 (390) It was moved, seconded and carried, that Council rescind the June 3, 2009 resolution as follows: "that Council accept the May 21, 2009 tender from Berk's Intertruck Ltd., to supply a 2010 GMC C8500 cab and chassis, in the amount of $112,634.00, including trade (unless it is more advantageous to sell the trade-in vehicle separately) and all taxes.

It was moved, seconded and carried, that Council accept the May 21, 2009 tender from Berk's Intertruck Ltd., to supply a 2009 GMC C8500 cab and chassis (manual transmission), in the amount of $109, 274.00, (including trade), or $113, 754.00 (excluding trade), and all taxes.

Sewer Extension - Westlock & It was moved, seconded and carried, that Council direct staff to Lansdowne prepare a local area service petition to extend sewer on lower File: 5355-60 WEST Westlock Road and Lansdowne Place (Phase 1) to service 17 lots; and further, that Council authorize the contribution of 10% (approximately $20, 365) towards the cost of this project.

Canadian Shellfish Sanitation Program It was moved, seconded and carried, that Council approve, and File: 5280-01 CSSP authorize the Mayor and Director of Administration to sign, a conditional management plan agreement with the Canadian Food Inspection Agency, Fisheries and Oceans Canada, Environment Canada and the Ministry of Environment, for the Chemainus Sewage Treatment Plant.

Correspondence Receive and File It was moved, seconded and carried, that Council receive and file the correspondence not separately dealt with: 1. Jim Karygiannis MP - Bill C-319 2. Make a Difference Club - Appreciation 3. BC Coalition of People with Disabilities - Cell Phone Ban 4. United Steelworkers - Forestry Employment 5. Polaris Institute - Bottled Water

Committee Reports

Public Works Committee Tree Removal Request It was moved, seconded and carried, that Council authorize the File: 5280-01 TREE removal of a fir tree in the road right-of-way in front of 1912 Deborah Drive at North Cowichan's cost.

South End Sewer Inclusion - 1668 It was moved, seconded and carried, that Council include 1668 Grant Road Grant Road within the South End sewer area, subject to the owner: File: 5355-30 1. signing a local area service agreement 2. paying South End sewer equivalent development cost charges of $2,239; 3. paying a service connection fee of $2,092 and an allowance

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for a sewer pump chamber; 4. paying for construction of a pump station and forcemain over 1655 Maple Bay Road; 5. registering a temporary easement over 1655 Maple Bay Road; 6. connecting to the Grant Road sewer and paying to abandon the private sewer pump in the future when the Grant Road sewer is constructed; and 7. registering a restrictive covenant on title to require 1668 Grant Road to be part of, and serviced by, the future Grant Road sewer local area service.

Genoa Bay Road Drainage It was moved, seconded and carried, that Council require the File: 5225-01 following with regard to the drainage flow through 6407 Genoa Bay Road: 1. elimination of the long-standing drainage route through this property is not supported; 2. that Engineering Department staff discuss potential improvements that could be made to the watercourse through the subject property, subject to a statutory right-of- way being granted by the owner; 3. that developers of Lot 10...Plan 43014 (Folio: 08070-100) be required to maintain or reduce drainage to pre-development flows from their property onto the subject property; and 4. that downstream properties not be adversely affected by drainage from the development.

South End Water Inclusion - 7003 Mays It was moved, seconded and carried, that Council include 7003 Road Mays Road within the South End water area, subject to the owner: File: 5630-50 HER 1. signing a local area service agreement; 2. paying the South End water equivalent development cost charge of $1,476; 3. paying a service connection fee of $21,042; 4. agreeing to use water for domestic residential purposes only (no farm irrigation permitted); and 5. obtaining a plumbing permit for connection of the house to the new water service and disconnection from the existing well.

Cowichan River Dyke Access It was moved, seconded and carried, that Council direct staff to File: 5460-50 block off access by motorized vehicles to the south side of the Cowichan River dyke and place several signs restricting motorized vehicle use of the dyke's top pathway.

Cook Street School Zone Sign Request It was moved, seconded and carried, that Council approve the File: 5460-50 installation of a school zone sign on Chemainus Road southbound, just south of Cook Street, as shown on the plan prepared by the Engineering Department, dated May 27, 2009.

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Keystone Drive Latecomer Protection It was moved, seconded and carried, that Council require Lamont File: 2240-30 KEY Land Inc. to construct the portion of Keystone Drive fronting Lot B...Plan 2889 and Lot 1...Plan 8704 (paved roadway and underground services) as excess or extended services to provide access to the company's proposed development; and further, that Council authorize staff to negotiate a latecomer agreement with Lamont Land Inc. to recover the cost of this work from benefiting properties.

Joan Avenue Parking Restriction It was moved, seconded and carried, that Council approve the File: 5400-20 JOA designation of one ‘15-minute maximum' parking space in front of the Galleto Market at 1602 Joan Avenue.

Sewer Easement Repair It was moved, seconded and carried, that Council direct staff to File: 5355-01 advise Mr. Rome that North Cowichan will only fill the scoured area of Holmes Creek adjacent to his home if the fill provides protection to the municipal sewer main and is permitted by the Ministry of Environment.

Normandy Road Sign Request It was moved, seconded and carried, that Council approve the File: 5460-50 installation of directional signs for Vimy (Heritage River) Park, on the Cowichan River, as shown on the plan prepared by the Engineering Department, dated May 22, 2009.

Davis Crescent/Moose It was moved, seconded and carried, that Council require Mr. Road Sewer Dixon to extend municipal sewer across the west boundary of his Extension property as an extended service to provide sewer service to his File: 5355-60 MOO proposed subdivision, and also to service 6023 Lakes Road and 2284 Davis Crescent; and further, that Council authorize staff to negotiate a latecomer agreement with Grant Dixon to recover 50% of the cost for this sewer extension from 6023 Lakes Road and 2284 Davis Crescent.

It was moved, seconded and carried, that Council fund the approximately 74 metre extension of sewer along the north boundary of the Dixon property, from the northwest corner to Davis Crescent, from the South End Sewer Fund and apportion the cost for this extension to the future sewer extension on Davis Crescent and Moose Road.

Other Reports 2009 Budget File: 0360-20 JUB It was moved, seconded and carried, that Council support the recommendation of the Joint Utilities Board to approve its 2009 Operating and Capital Budgets.

Joint Utilities Board Incorporation It was moved, seconded and carried, that Council support the File: 0360-20 JUB recommendation of the Joint Utilities Board to form a technical working group, comprised of staff representatives from the

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June 17, 2009 Regular Council Meeting Minutes

Cowichan Valley Regional District, Cowichan Tribes, City of Duncan and North Cowichan, to review governance models for the Joint Utilities Board.

Bylaws Bylaw No. 3386 - Adoption It was moved, seconded and carried, that Council adopt Bylaw No. File: 3900-50 FEE 3386, being the "Fees and Charges Amendment Bylaw, (No. 2) 2009".

New Business Job Creation - Grant Application It was moved, seconded and carried, that Council endorse the File: 8820-20 JOB application from Khowutzun Forest Services Ltd. to the Provincial 'Community Development Trust Job Opportunity Program', to carry out trail building and maintenance, and forest fuel reduction activities, within the municipal forest reserve lands, municipal tax sale lands and municipal parks.

Financial Plan Amendment It was moved, seconded and carried, that Council direct staff File: 1700-01 to draft a bylaw to amend the 2009-2013 Financial Plan Bylaw to expend up to $25,000 from the Forest Legacy Fund for the purchase of materials and equipment rentals for the Municipality's required contribution to the Provincial 'Community Development Trust Job Opportunity Program'.

Video Surveillance File: 7400-20 It was moved, seconded and carried (Councillors Hartmann and Seymour opposed), that Council direct staff to investigate the installation of video surveillance equipment in the Chemainus downtown core, and request community organization input to suggest preferred camera locations.

Police Staffing Resources It was moved, seconded and carried, that Council support the File: 7610-01 municipal contract policing resource request for 2010/2011, subject to the Federal Government allocating sufficient financial resources to cover its share of the municipal contract costs.

UBCM Resolution - RCMP Staffing It was moved, seconded and carried, that Council forward the File: 7610-30 following resolution to the Union of BC Municipalities (UBCM) for consideration at the 2009 UBCM Conference:

Whereas the RCMP "E" Division, from time to time, funds Human Resource Needs Analyses in consultation with the support of the Province of that examines the complement of both RCMP members and support staff;

And whereas in the case of detachments with a provincial component, the identified shortfalls are currently not filled due to lack of provincial funding;

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And whereas the lack of staffing can drastically affect the delivery of police services within a community as well as impact the morale of members and staff;

Now therefore be it resolved that the Province of British Columbia be requested to fully fund its responsibility for the provincial complement of RCMP members and support staff at various detachments throughout the province.

First Nations Policing File: 7610-30 It was moved, seconded and carried, that Council request that the Federal and Provincial Government's increase First Nations' policing on the four Reserves that are policed by the North Cowichan/Duncan RCMP detachment.

Infrastructure Contribution It was moved, seconded and carried, that Council approve and Agreement authorize the Mayor and Director of Administration to sign, an File: 1670-20 INF agreement with the Provincial government to receive an infrastructure grant to build the Chemainus Wells.

Committee of the Whole Move into committee It was moved, seconded and carried, that Council move into Committee of the Whole. (3:22 p.m.)

Averill Hills Estate Vineyards The Committee reviewed a letter dated May 29, 2009 and received File: 3320-20 08.22 a delegation from Bruce Muir of Averill Hills Estate Vineyards asking to use municipal water for its project which is outside the boundary of the south end service area.

It was moved, seconded and carried, that Council support, in principle, providing domestic water to eight proposed strata lots off North Road, and direct staff to recommend appropriate conditions.

Chemainus Valley The Committee noted that the Chemainus Valley Historical Society Museum is proposing an addition to the Chemainus Valley Museum which File: 0890-20 CM staff is investigating.

UBCM Resolution Submissions It was moved, seconded and carried, that Council direct staff to File: 0250-20 UBCM submit a resolution to the UBCM to urge the Ministry of Agriculture to restore funding to district agriculture.

Aquannis Centre The Committee received a brief verbal report on decommissioning Decommissioning the Aquannis Centre. A written report will be presented at the next File: 07520-20 AQUA Council meeting.

Funding Application The Committee discussed North Cowichan's application for funding File: 1670-20 INF under the Recreational Infrastructure in Canada (RInC) grant program.

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Rise and Report It was moved, seconded and carried, that the Committee rise and report, and that Council adopt the report of the Committee.

Closed Session It was moved, seconded and carried, that Council close the meeting to the public to consider matters under section 90(1)(b), (c), (e), (g), (i) and (j) of the Community Charter. (5:05 p.m.)

Council rose without reporting at 6:25 p.m.

New Business Bylaw No. 3374 It was moved, seconded and carried, that Council rescind third reading of Bylaw No. 3374, being the "Zoning Amendment Bylaw (No. 2 - Cowichan Valley Highway), 2009", and direct staff to prepare a new Public Hearing.

Adjournment Adjourn It was moved, seconded and carried, that the meeting adjourn. (6:30 p.m.)

Minutes certified correct

Corporate Officer Mayor (or presiding member)

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Page 16 of 211 Development Variance Permit - (2951 Severne Street)

MUNICIPALITY of Notice COWICHAN

Date June 29, 2009 File: 3080-20 09.05 Folio: 15365.000 Place Council Chambers, Municipal Hall

Date & Time July 15, 2009 at 1:30 p.m.

Meeting Development Variance Permit for 2951 Severne Street, Chemainus BC

Notice is given under Section 922(4) of the Local Government Act, that the North Cowichan Council proposes to issue a development variance permit at its regular meeting at 1:30 p.m. on Wednesday, July 15, 2009 at the Municipal Hall, 7030 Trans Canada Highway, Duncan BC.

Purpose of the Permit To vary Section 58(6)(a) of the Zoning Bylaw to reduce the minimum permitted rear yard setback for a principal building in the Residential One and Two Family (R3) zone from 7.5 metres (24.60 feet) to 5.486 metres (17.99 feet), subject to the receipt of an acceptable landscape plan, to permit the construction of a duplex as shown on Schedule 1 (reverse side).

Subject Property Civic Address: 2951 Severne Street, Chemainus BC Folio: 15365.000 Legal Description: Lot 3, Section 18, Range 5, Chemainus District, Plan 4125 Parcel Identifier Number: 004-423-992

-025004-000 Owners and occupants of properties 200' Radius—— within the 200 ft radius line will receive a copy of this notice.

Subject Property - 2951 Severne Street

Inspection of Permit A copy of the application, draft permit and related documents may be inspected in the Planning Department on June 30 and July 2, 2009 between the hours of 8:00 a.m. to 4:30 p.m. and July 3, 6 to 10, and 13 to 14, 2009 between the hours of 8:00a.m. to 4:00 p.m.

Decision The Municipal Council will hear from the public in the Council Chambers on July 15, 2009 at 1:30p.m. prior to making a decision on the application. If you believe your interests will be affected by the proposed permit, you may attend and speak on matters pertinent to the permit. You may also provide your written comments to Chris Hall, Director of Planning by email to [email protected] or by mail received prior to 4:00 p.m. on July 14, 2009.

7030 Trans Canada Highway, Box 278, Duncan, BC V9L3X4 Ph 250-746-3100 Fax 250-746-3133 www.northcowichan.bc.ca

Page 17 of 211 Development Variance Permit - (2951 Severne Street)

SCHEDULE 1

Site Plan - 2951 Severne Street

7030 Trans Canada Highway, Box 278, Duncan, BC V9L 3X4 Ph 250-746-3100 Fax 250-746-3133 www.northcowichan.bc.ca

Page 18 of 211 Development Variance Permit - (2951 Severne Street)

Municipality of North Cowichan

7030 Trans Canada Highway, Box 278 Duncan, BC V9L3X4

Tel 250 746 3100 Fax 250 746 3133 www.northcowichan.bc.ca Development Variance Permit (09.03)

To: Frank & Reeny Timmermans

Subject Property: 2951 Severne Street, CHEMAINUS BC (Folio No. 15365.000)

1. This permit is issued subject to compliance with orth Cowichan bylaws,

2. This permit applies to the lands described b any buildings, structures, and other development thereon (hereinafter called the La

Lot 3, Section 18, Range 5, ChemainuslPis Ian 4125 - PID: 004-423-992

3. Pursuant to Section 922 of the Lo ntAct (RSBC 1996, c. 323), this permit varies Section 58(6)(a) of the Zoning B\ hg the minimum permitted rear yard setback for a principal building from 7.5 metr .60 feet) to 5.486 metres (17.99 feet), subject to the receipt of an acceptable Ian to permit the construction of a duplex as shown on the attached Schedule 1.

This permit is not a building pi

4. This permit was approved on (date of council approval) and issued on (date of issue).

5. Pursuant to Section 926(1) of the Local Government Act, this permit lapses (2 years from date of issue) if the holder of the permit does not substantially start any construction with respect to which this permit is issued.

The Corporation of the District of North Cowichan

Designated Municipal Officer (Imprint of Official Seal)

3080 20 09_05 Penmit.wpd

Page 19 of 211 Page 20 of 211 Development Variance Permit - (2951 Severne Street)

' SO > OS

JUL 9 2009

July 2009 THE DISTRICT Of; y NORTH COWICHAN

Mr. Chris Hall Director of Planning Municipality of North Cowichan

Dear Sir

Re: Proposed Development VariancePermit for 2951 Severne Street Chemainus BC

We, the undersigned have seen the Variance Application and Plans and give our support to this development. This proposed project will enhance the property and also will be an improvement to be enjoyed by the whole neighbourhood.

Signed by: —p \ Address and Lot # *— O Tjgl ST. xkzs

R

UJa^St 5

6

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Page 21 of 211 Page 22 of 211 Rosevear Road Easement

Notice of Proposed Property Disposition North Cowichan Council hereby gives notice of its intention to dispose of property as follows: Description of Land to Dispose : that part of Section 15, Range 4, Somenos District (at the north end of Rosevear Road), shown on a reference plan prepared by Edwin J. Wilson, BCLS, dated June 1, 2009 (containing 971 square metres). Nature of Dispostion : Easement Person Acquiring the Property : Lawrence Smith et al. Consideration Received by the Municipality : that part of the Remainder of the North ½ of Section 15, Range 5, Somenos District, lying west of the right-of-way of the Esquimalt and Railway,and containing 7.5 acres more or less, as shown uncoloured on Plan deposited under DD 27156, shown on a reference plan prepared by Edwin J. Wilson, BCLS, dated June 1, 2009 (containing approxmately 972.3 square metres). Copies of the reference plans noted above can be viewed at the North Cowichan Municipal Hall. If you wish to comment on the proposed property disposition, please provide your comments in writing to Mark Ruttan, Director of Administration, at the address shown below, or by email to: [email protected] by no later than 4:00 p.m., Tuesday, July 14, 2009.

7030 Trans Canada Hwy MUNICIPALITY of North Box 278, North Cowichan BC, V9L 3X4 COWICHAN Ph: 250-746-3100 Fax: 250-746-3133 www.northcowichan.bc.ca

Page 23 of 211 Page 24 of 211 Bylaw No. 3383 - Zoning Text Amendment

Public Hearing Notice North Cowichan Council gives notice, under Section 892 of the Local Government Act, that it will hold a public hearing on Wednesday, July 15, 2009, at 1:30 p.m., in the Council Chambers of the Municipal Hall, 7030 Trans Canada Highway, Duncan, BC. The purpose of the public hearing is to allow Council to receive public input on the following bylaws to amend “Zoning Bylaw 1997”, No. 2950. Bylaw 3383 proposes several textual amendments to the Zoning Bylaw, including, but not limited to: • revised definitions for “gross floor area,” “habitable room,” and “townhouse;” • the addition of “two-family dwelling” as a permitted use in the Residential Townhouse (R6), Multi-Family (R7) and Residential Ground-Oriented Multi-Family (R7-A) zones; • regulations regarding the maximum permitted floor space ratio and/or maximum permitted density in the Residential Rural (R1), Residential Restricted (R2), Residential Townhouse (R6), Multi-Family (R7) and Residential Ground-Oriented Multi-Family (R7-A) zones; • removing “modular home” as a permitted use in the Residential Mobile Home Park (R5) zone; • replacing “manufactured home” with “modular home” as a permitted use in the Agricultural (A1) zone; and • setbacks for modular homes in the (A1) zone. Bylaw 3387 proposes to amend the Zoning Bylaw by reclassifying property at 3192 Malcolm Road (Lot 1, Section 20, Range 4, Chemainus District, Plan 4776, Folio 15530-000), shown as “Subject Property” and outlined in bold on the map below, from Residential Rural Zone (R1) to Residential One and Two Family Zone (R3). The R3 zone permits the following uses: agriculture; assisted living; bed and breakfast; community care facility; home-based business; secondary suite; single-family dwelling; supportive housing; and two-family dwelling.

If you believe your interests are affected by the proposed zoning amendment bylaws, you may express your views to Council at the public hearing. If you cannot attend the hearing, you may write to Council at the address or fax number shown below, or send an e-mail to [email protected], before 4:00 p.m., July 14, 2009. Your submission will become part of the public record. Copies of the proposed bylaws and related material may be inspected in the Planning Department of North Cowichan Municipal Hall, 7030 Trans Canada Highway, Duncan, BC, Monday to Friday between 8:00 a.m. and 4:30 p.m., from June 24 th to July 2, 2009; and Monday to Friday between 8:00 a.m. and 4:00 p.m. from July 3, 2009 until 1:30 p.m., July 15, 2009. Mark Ruttan, Director of Administration 7030 Trans Canada Hwy MUNICIPALITY of North Box 278, Duncan , BC V9L 3X4 COWICHAN Ph: 250-746-3100 Fax: 250-746-3133 www.northcowichan.bc.ca

Page 25 of 211 Page 26 of 211 Bylaw No. 3383 - Zoning Text Amendment

BYLAW NO. 3383 Zoning Amendment Bylaw (No. 4 - Miscellaneous), 2009 Adopted on ..., 2009 The council of The Corporation of the District of North Cowichan, enacts as follows: 1 Section 12 [Definitions] of Bylaw No. 2950, being the “Zoning Bylaw 1997", is amended (a) by repealing subsection (49) and substituting the following: (49) “gross floor area” equals the sum of the floor area of each storey in all buildings on a lot, including exterior walls, but excluding (a) attached garages or covered parking areas to a maximum of 42 m 2 (452 sq. ft.) in area for single and two-family dwelling buildings and modular homes on residentially-zoned (R) lots, (b) unenclosed and roofless decks, patios, balconies and porches, (c) areas below grade with a maximum ceiling height less than 1.8 m (5.9 ft.), and (d) elevator shafts and mechanical rooms. , (b) by repealing subsection (50) and substituting the following: (50) “habitable room” means a room used or intended for cooking, eating, sleeping or human occupancy, and (c) by repealing subsection (126) and substituting the following: (126) “townhouse” means a building containing at least three, and not more than six dwelling units attached by a party wall, located on 1 lot, with all dwelling units having direct access to the outdoors at grade . 2 Section 51 [Agricultural Zone (A1)] is amended: (a) by replacing “manufactured home” with “modular home” in subsection (1) [Permitted Uses], and (b) by repealing subsection (6)(b) and substituting the following: (b) Modular Homes Yard, Front ...... 6.0 m (19.68') Yard, Side...... 3.0 m (9.84') Yard, Rear ...... 8.0 m (26.25')

This bylaw is printed by authority of the council of The Corporation of the District of North Cowichan.

Page 27 of 211 Bylaw No. 3383 - Zoning Text Amendment

3 Section 56 [Residential Rural Zone (R1)] is amended by adding the following to subsection (4): (c) The maximum permitted floor space ratio for the R1 zone is 0.5:1.

4 Section 57 [Residential Restricted Zone (R2)] is amended by adding the following to subsection (4): (b) The maximum permitted floor space ratio for the R2 zone is 0.5:1.

5 Section 60 [Residential Mobile Home Park Zone (R5)] is amended by deleting “Modular Home” from subsection 1 [Permitted Uses].

6 Section 61 [Residential Townhouse Zone (R6)] is amended: (c) by adding “Two-family dwelling ” to subsection 1 [Permitted Uses], (b) by repealing subsection (4) and substituting the following: (4) The maximum permitted density for the R6 zone is as follows: (a) One dwelling unit per 390 m 2 (4,197.93 sq. ft.) of lot area (25 units per hectare). (b) The maximum permitted floor space ratio for the R6 zone is 0.5:1, and (c) by adding the following to subsection 11: (f) The total number of dwelling units in the form of two-family dwellings, shall not exceed 15% of the total number of dwelling units for the whole development.

7 Section 62 [Residential Multi-Family Zone (R7)] is amended: (a) by adding “Two-family dwelling ” to subsection 1 [Permitted Uses], (b) by repealing subsection (4) and substituting the following: (4) The maximum permitted density for the R7 zone is as follows: (a) One dwelling unit per 289 m 2 (3,110.77 sq. ft.) of lot area for the townhouse use (35 units per hectare). (b) The maximum permitted floor space ratio for the townhouse use is 0.5:1. (c) The maximum permitted floor space ratio for the apartment use is 0.6:1. (d) In the case of apartments, only one residential building per lot shall

– 2 –

Page 28 of 211 Bylaw No. 3383 - Zoning Text Amendment

be permitted, and (c) by adding the following to subsection 11: (f) The total number of dwelling units in the form of two-family dwellings, shall not exceed 15% of the total number of dwelling units for the whole development.

8 Section 62.1 [Residential Ground-Oriented Multi-Family Zone (R7-A)] is amended: (a) by adding “Two-family dwelling ” to subsection 1 [Permitted Uses], (b) by repealing subsection (4) and substituting the following: (4) The maximum permitted density for the R7-A zone is as follows: (a) One dwelling unit per 200 m 2 (2,152.78 sq. ft.) of lot area (50 units per hectare). (b) The maximum permitted floor space ratio for the R6 zone is 0.5:1, and (c) by adding the following to subsection 11: (g) The total number of dwelling units in the form of two-family dwellings shall not exceed 15% of the total number of dwelling units for the whole development.

Bylaw readings

First reading ...... June 3, 2009 Second reading ...... June 3, 2009 Public Hearing ...... July 15, 2009 Third reading ...... , 2009 Approval by the Minister of Transportation ...... , 2009 Adoption ...... , 2009

______Mark O. Ruttan, Director of Administration Tom A. Walker, Mayor

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Page 29 of 211 Page 30 of 211 Bylaw No. 3387 - (3192 Malcolm Road)

BYLAW NO. 3387 Zoning Amendment Bylaw (No. 5 - Malcolm Road), 2009

The council of The Corporation of the District of North Cowichan enacts as follows: 1 Schedule “C” of “Zoning Bylaw 1997”, No. 2950, is amended by re-classifying 3192 Malcolm Road (Legal Description: Lot 1, Section 20, Range 4, Chemainus District, Plan 4776, Folio 15530-000), shown as “Subject Property” and outlined in bold on Schedule “A”, attached to and forming part of this bylaw, from Residential Rural Zone (R1) to Residential One and Two Family Zone (R3).

Bylaw readings First reading ...... June 3, 2009 Second reading ...... June 3, 2009 Public hearing ...... July 15, 2009 Third reading ...... , 2009 Adopted ...... , 2009

______M.O. Ruttan, Director of Administration T. A. Walker, Mayor

This bylaw is printed by authority of the council of The Corporation of the District of North Cowichan.

Page 31 of 211 Bylaw No. 3387 - (3192 Malcolm Road)

Schedule “A”

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Page 32 of 211 Delegation - Fair Health Funding for Cowichan NOW

07A83/20Q9 ( 12:27 2507468819 COMMUNITY FUTURES PAGE 02/03

Delegation Application COWICHAN

(address) request to appear as a delegation before: 2& Council d Administration and Finance Committee ° Harbours Commission a Advisory P/anning Commission O Parks and Recreation Commission □ Agricultural Advisory Committee a Protective Services Committee o Environmental Advisory Committee a Public Works Committee a Forestry Advisory Committee a Technical Planning Committee

Do you require audio visual equipment? d Yes please specify requirements below,! Audio visual equipment required:

(date)

For internal use only Request approved

Committee Chair or Secretary " " Date of meeting " * Copy: o Chief Administrative Officer a Director or Planning D Director of Engineering a Director of Parks and Recreation D Do Financse a

Page 33 of 211 Page 34 of 211 Ron Rukus Memorial Ball Tournament

Crofton Fire Department

1681 Roberts Street

Crofton BC

V0R1R0

June 22, 2009

Municipality of North Cowichan 7030 Trans Canada Hwy Box 278, North Cowichan BC V9L 3X4

Dear Sir or Madam:

I am writing once again this year on behalf of the Crofton Fire Department to request a waiver of fees and security deposit for the use of the Crofton Ball Fields for our annual Ron Rukus Memorial ball tournament to be held July 13,14, & 15th 2007. J U

This softball tournament is the main fundraising vehicle for the Crofton Fire Department Bum Fund and Muscular Dystrophy Association. Last year we raised $4600.00 for these two very worthwhile charities. 100% of the proceeds generated by the ball tournament and beer gardens are donated to these charities.

Your support in this endeavour is greatly appreciated.

Sincerely,

Capt. Joe Bailey Crofton Fire Department

Page 35 of 211 Page 36 of 211 Award of Tender - Plow

MUNICIPALITY of Report COWICHAN

File 1280-20-391 a Date June 25, 2009

To J. P. MacKay, P. Eng., Director of Engineering and Operations

From Wayne N. Gourlay, Operations Manager Endorsed by

Subject Vehicle Tender (Plow for #391)

Purpose Recommendation of tender approval

Analysis Tenders were received as follows: Price incl. taxes Drive Equipment $6595.68 Del Equipment $5493.60

Considerations The plow bid by DEL equipment did not meet the tender specification.

Recommendation

That the District purchase the Western Pro Plus plow from Drive Equipment.

Resolution proposed: The Operations Department recommends Council approval of the tender dated June 17, 2009 from Drive Equipment for a 2009 Western Pro Plus plow in the amount of $6,595.68, including all taxes.

09_PlowPickup_391a_rec.wpd 7030 Trans Canada Highway, Box278 North Cowichan, B.C., V9L3X4 Ph 250-746-3100 Fax 250-746-3133 www.northcowichan.bc.ca

Page 37 of 211 Page 38 of 211 Joint Utilities - Siting Study

_ MUNICIPALITY of /vOAT/? Report cowichan

Date June 26, 2009 File 5355-75 SIT

To Mayor and Council

From John MacKay, Directorof Engineering and Operations Endorsed by

Subject Joint Utilities Board - Siting Study

Six engineering firms were invited to submit proposals by May 29, 2009 for a site selection study for the replacement of the Joint Utilities Board wastewater lagoon treatment plant.

A technical staff committee comprising of Abbas Farahbakhsh (City of Duncan), Chip Seymour (Cowichan Tribes), Brian Dennison (CVRD) and John MacKay (DNC) selected two out of the four consultant proposals to interview based on a rating system.

The CVRD Central Sector Liquid Waste Management Steering Committee selected Deican to complete the treatment plant siting study after interviewing Deican and Dayton & Knight on Friday, June 12,2009.

The study will be fundedby the Joint Utilities Board from its 2009 Capital Budget.

Recommendation:

That Council accept the proposal from Deican Corporation to complete the Joint Utilities Board Wastewater Treatment Plant Site Selection Study.

JPM/gb

jpmjun29 09rgb JUB Siting Study.wpd 7030 Trans Canada Highway, Box 278, Duncan, BC V9L 3X4 Ph 250-746-3100 Fax 250-746-3133 www.northcowlchan.bc.ca

Page 39 of 211 Page 40 of 211 Grant Applications - Olympic Torch Relay

MUNICIPALITY of NOftl) Report COWICHAN

Date June 26, 2009 File 8100-20 OLY

To Mayor and Council

From Mary Beth MacKenzie, Deputy Clerk Endorsed:

Subject Olympic Torch Relay Community Grant Program Application

Purpose The purpose of this report is to recommend that Council endorse and approve the Olympic TorchRelay Community Grant Prograrrfjftpplications prepared by the Municipality of North Cowichan, Crofton Olympic Torch Route Community Celebration Committee and the Chemainus Olympic Torch Route Community Celebration Committee. //

Background

On Saturday, October 31,2009, the Olympic Torch will arrive in our community. The City of Duncan has been designated as a "Celebration Community" by VANOC, and at the request of the City, Municipal Council appointed Councillor Garrett Elliott and Mary Beth MacKenzie to sit on the 2010 Olympic Torch Relay Task Force. The Task Force has been busy planning a community celebration for October 31st, which will take place in the parking lot of the Cowichan Aquatic Centre during the morning and early afternoon hours.

Discussion

In addition to designating larger centres suchas Victoria, Duncan and Nanaimo as "Celebration Communities", VANOC has also named several other communities along the Olympic Torch Routeas "Route Communities," i.e., in our community, North Cowichan, Crofton and Chemainus. Funding of up to $8,000 is available to both Crofton and Chemainus, and $10,500 to the Municipalityof North Cowichan to assist with festivities.

The Director of Parks and Recreation and the Deputy Clerk have met with representatives in both Crofton and Chemainus who are eager to host their own community celebrations. The Municipality's funding will be combined with the City of Duncan's for the larger community celebration on October 31st. Each community has completed its application for funding (copies attached) for submission to the Ministry of Tourism, Culture and the Arts, but requires the endorsement and approval ofCouncil.

Recommendation:

That Counoil: 1. endorse and approve the Olympic TorchRelay Community Grant Program Application prepared by the Chemainus Olympic Torch Route Community Celebration Committee;

2. endorse and approve the Olympic Torch Relay Community Grant Program Application prepared by the v Crofton Olympic Torch Route Community Celebration Committee; and

3. endorse and approve the Municipality of North Cowichan's Olympic Torch Relay Community Grant Program Application.

Mary Beth MacKenzie Deputy Clerk

7030 Trans Canada Highway, Box 278 North Cowichan, BC V9L 3X4 Ph 250-746-3100 Fax 250-746-3133 www.northcowlchan.bc.ca

Page 41 of 211 Grant Applications - Olympic Torch Relay

Ministry of

Tourism, Culture Olympic Initiatives Branch Mailing address: BRITISH 5th floor, 800 Johnson Street PO Box 9897 Stn Prov Govt CgmmBm and the Arts Victoria, BC V8W 9T9 Victoria, BC V8W 9T9 The Best fbccon Earth

THE OLYMPIC TORCH RELAY COMMUNITY GRANT PROGRAM Guidelines and Conditions

Introduction The Vancouver 2010 Olympic Torch Relay will start in Victoria, British Columbia on October 30,2009 and is a 106 day celebration of peace and friendship. This 45.000 kilometre journey across Canada will be thelongest single-country relay in Olympic history and will include nearly 200 community celebrations. The Olympic Flame will visit over 1,000 communities and places of interest representing over 90 per cent of the population. The Vancouver 2010 Olympic TorchRelay is a journey that celebrates and shines a light on the people, places and achievements that make us truly Canadian. It is an opportunity to direct the spotlight on B.C.'s culture and history. Communities are urged to show their pride and showcase the best that they have to offer. Communities in B.C. may receivefunding to create a truly celebratory event on the day of the arrival of the official 2010 Olympic Torch. This funding is available for the following designated communities only and is available for celebrations associated with community torch stops during the Torch Relay period from October 30 2009 through February 12 2010.

If approved, funding will be provided for the following communities: 1. Celebration Communities - Communities designated by VANOC as host Celebration Communities, a feature of which will be a two hour community event. 2. Route Communities - Communities designated by VANOC where the torch relay will pass through. 3. Aboriginal Communities - Communities designated by VANOC as part of the Aboriginal Torch Relay program in partnershipwith the Four Host First Nations and other Aboriginal organizations, with the goal of achieving unprecedented Aboriginal participation in the planning and hosting of the 2010 Winter Games.

Role of the Ministry of Funding is administered by the Olympic Initiatives Branch, of the Ministry of Tourism, Culture and the Arts, on behalf of the Tourism, Culture and Province of B.C. The Branch is responsible for receiving funding applications, determining organizational eligibility, facilitating the the Arts review of proposals, finalizing funding amounts, making payments, communicating with communities and coordinating final reports.

What organizations Community Torch Relay Task Forces representing their host community in the development and delivery of torchrelay events are are eligible for the eligible recipients. (Payment will be made to Municipalities, Regional Districts or First Nations Bands.) funding?

What is the maximum Based on application details, budgets and event plans, qualifying organizations may receive: funding amount available? 1. Celebration Communities Population less than 30,000 Up to $30,000

Population greater than 30,000 Up to $40,000

2. Route Communities Population less than 1,000 Up to $3,000

Population between 1,001 and 15,000 Up to $8,000

Population between 15,001 and 30,000 Up to $10,500

Population greater than 30,000 Up to $13,000

3. Aboriginal Communities All Aboriginal Communities Up to $7,000

How can funds be Funds must be used to cover costs essential to direct delivery of a celebration event. Unused funds and ineligible assets purchased used? with grant funds must be returned to the Minister of Finance. Assets acquired from these grants may be transferred to another organization with prior approval from the Branch.

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Page 42 of 211 Grant Applications - Olympic Torch Relay

Guidelines and Conditions Page 2

How does a Applications must be submitted via mail, email or fax directly to the Ministry of Tourism, Culture and the Arts. community apply for funding? Deadlines: July 15.2009 for October and November events July 31,2009 for all later events

What are the project Applicants must agree to the following criteria: criteria and • The event must be held in conjunction with the community's Torch Relay stop, and the community must provide accountability for evidence that the application is endorsed and aDDroved bv the Municipality, Reqional District or First Nations Band; funds? • All torch relay celebration activities providing food and beverage choices must provide a range of healthy options. It is recommended that at least 40% of the food and beverages available be of a "high" nutritional value and that no more than 20% are of a "low" nutritional value. For detailed information refer to the ActNowBC website: www.actnowbc.ca; • First Nations representation and participation in planning and delivery of the event should be encouraged; • Participation in all aspects of the event should be widely inclusive, representing the diversity of your community; • Every effort should be taken to plan for an environmentally sound event through efforts such as waste reduction; using reusable, recycled, and/or biodegradable items; recycling and composting; providing and promoting alternative transportation options, etc.; • The event is an opportunity to showcase local tourism attractions, such as BC Parks and its 100 year anniversary in 2011, Provincial Recreation Sites and Trails, and other local destinations and activities; • The event should encourage active participation from the schools in your community in the planning, preparation, and/or delivery; • The event must be widely accessible to people of varying ability; and • Use funding for celebration purposes in the following order of priority: 1. Create meaningful community celebrations during the official Torch Relay arrival, with a focus on showcasing the best the community has to offer. Examples include: local entertainment, performance fees and travel, costuming, audio/visual requirements. For Celebration Communities, 2/3 or more of the provincial contribution should be used for this purpose. If anticipated costs total less than 2/3, the balance may be applied to priority #2.

2. Create meaningful ancillary community celebrations before and/or after the official arrival of the Torch Relay. Examples include: promotional items, give-aways, food, entertainment. For Route Communities, 2/3 or more of the provincial contribution should be used for this purpose. 3. Ensure that appropriate logistical elements are in place to stage a community event. No more than 1/3 of the provincial contribution should be used for this purpose. Examples include: fencing costs; traffic planning; parking; non-promotional signage; permits or licensing relating to the arrival and departure of the Torch Relay; road work or snow removal; medical support; facility booking costs; waste management costs; tents.

Accountability for • The community must ensure appropriate acknowledgement of the financial assistance of the Province of British Columbia Funds and ensure that this acknowledgement is evident on promotional items, as directed by the Province and approved by VANOC. • The community must complete a final report within 30 days after the event. • The community must fully comply with all applicable enactments of the Province, all applicable federal laws and applicable municipal bylaws. • All ofthe information contained in and submitted with the community's application for funding mustbe true and correct. • Provincial funds may only be used within B.C. to cover eligible costs essential to the delivery of an approvedTorch Relay associated project or event. Ail events supported by these funds must be completed byFebruary 12, 2010.

• Funds cannot be used for: • Expenditures not approved in the application; • Staffing costs or salaries; • Infrastructure; • Purposes not approved by the Ministry of Tourism, Culture and the Arts; or • Redistribution to other programs. • If funds for an approved event are not fully expended, or the event is cancelled before the funds are fully disbursed, all remaining funds must be returned to the Minister of Finance.

Contact Information Courier address: Telephone: 250 356-6398 Olympic Initiatives Branch Ministry of Tourism, Culture and the Arts Fax: 250 356-1195 5th Floor, 800 Johnson Street Victoria, BC V8W 9T9 E-mail: Communities2010

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Page 43 of 211 Grant Applications - Olympic Torch Relay

Ministry of

Tourism, Culture Olympic Initiatives Branch Mailing address: BRITOH 5th floor, 800 Johnson Street PO Box 9897 Stn Prov Govt Columbia and the Arts Victoria, BCV8W9T9 Victoria, BC V8W 9T9 The Bpu PUccon ianl*

THE OLYMPIC TORCH RELAY COMMUNITY GRANT PROGRAM Application Freedom of Information and Protection of Privacy Act (FOIPPA): The Information requested on this form is collected under the authority of s.26 (c) of the FOIPPA for the purpose of processing this application form. If you have any questions about the collection and use of this information, contact [email protected].

COMMUNITY NAME AND MAILING ADDRESS CONTACT PERSON Name:

P.O. So* 37* Trtle: s Centre Postal Code: Telephone: Fax No. Address:

Payee Name: c

Address:

Telephone: ^"50 , 7Vt 0 ot/00 Community Population: E-Mail:

GOO >o/ro(.V>c. cat 4 J

TYPE OF TORCH RELAY COMMUNITY FUNDING ELIGIBILITY - Based on application details, budgets and event plans, qualifying organizations may receive: (please check one only) Population Funding

U Celebration Community - Communities designated by Celebration less than 30,000 Up to $30,000 VANOC as host Celebration Communities, a feature of Communities which will be a two hour community event greater than 30,000 Up to $40,000

IM Route Community - Communities designated by VANOC less than 1,000 Up to $3,000 . where the torch relay will pass through.

between 1,001 and 15,000 Up to $8,000 LJ Aboriginal Community - Communities designated by Route VANOC as part of the Aboriginal Torch Relay program in Communities partnership with the FourHost First Nations and other between 15,001 and 30,000 Up to $10,500 Aboriginal organizations, with the goal of achieving unprecedented Aboriginal participation In the planning and greater than 30,000 Up to $13,000 hosting of the 2010 Winter Games.

Aboriginal All Aboriginal Communities Up to $7,000 Communities

[email protected] Please submit the following information: Return by email:

Return by mail: Olympic Initiatives Branch Q^ Application Form Ministry of Tourism, Culture and the Arts PO Box 9897 Stn Prov Govt fpf Event Proposal Victoria, BC V8W 9T9

Proposed Budget and Timeline Return by fax: 250 356-1195

Letter of Endorsement from Municipality, For information phone: 250 356-6398 Regional District or Band Council

Deadlines: July 15,2009 for October & November events July 31,2009 for all later events

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Page 44 of 211 Grant Applications - Olympic Torch Relay

imtcmt r»F THF DLYMPIC TORCH RELAY COMM' IMITV fiRANT PROGRAM

best that they have to offer.

Relay period from October 30,2009 through February 12,2010.

The funding can not be used for staffing costs or sal Guidelines and Conditions.

EVENT PROPOSAL ■ during and after the arrival of the 2010 Olympic Torch based on the following priorities:

3CK=»^^^^ provincial contribufion should be used for this purpose

departure of the Torch Relay; road work or snow removal: medical support; facility booking cosis, waste manage, t ,

PROPOSAL

COMMUNITY NAME

DESCRIPTION OF EVENT , x. „ . . Please consider the Guidelines and Conditions. Attach additional information if required.

ENTERTAINMENT L/sf, /n order of occurrence, the proposed elements of community entertainment including:

1. Name of each performer group 2. Type of performance - such as singers, dancers 3. Event roll out

EXPECTED ATTENDANCE NUMBERS:

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Page 45 of 211 Grant Applications - Olympic Torch Relay

FUNDING REQUEST/BUDGET Please include full event budget Please refer to eligibility amounts based on type of community and population, and list revenues and expenditures by category. Attach additional information if required.

TOTAL EVENT COST: * fO TOTAL AMOUNT REQUESTED: -SOO

TIMELINE

Please include a detailed timeline for the event Attach additional information if required.

LETTER OF ENDORSEMENT

Please include a tetter of endorsement for this proposal from your Municipality, Regional District or First Nations Band.

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Page 46 of 211 Grant Applications - Olympic Torch Relay

DESCRIPTION OF THE PROJECT:

To promote the Olympic Torch Relay Event on its route through North Cowichan, immediately following the Community Celebration at Cowichan Place.

• Identified volunteers will be giving away Olympic Torch Relay memorabilia

• Approved signage and appropriate materials such as banners and flags

• Media announcements to advise of the event.

• Funding required to enable outreach into schools in that area

• Extra security in case of protest.

ENTERTAINMENT:

• We anticipate having the Spirit of Cowichan Drummers at the beginning of the North Cowichan Route as a transition from the previous community celebration.

• The route is next to the historic Esquimalt/Nanaimo Railway line and we anticipate signage along that corridor.

• The route passes community sports facilities with our local soccer association and curling club.

• Underlying schools in the area will be invited to promote the event. Students will be invited tocreate flags depicting their cultural history and national pride.

Page 47 of 211 Grant Applications - Olympic Torch Relay

PROPOSED BUDGET AND TIMELINE:

Part of the funding will be used to facilitate an environmental community cleanup, so that this area will be more litter free than it was prior to the event.

Additional securitywill be considered as protestors are anticipated to attend this event.

Revenue

Route Community Funding $ 10,500

Expenditures

Marketing/ Advertising/ Media Releases $3000 School Outreach $2000 Banners/Flags $3000 Community Cleanup $1000 Volunteer apparel and identification $ 1000 Additional security $500 $10,500

The remainder of the budget will be used on logistical costs.

Page 48 of 211 Grant Applications - Olympic Torch Relay

RECREATION. SPORTS. CULTURE.

June 30,2009

Ministry of Tourism, Culture and the Arts Olympic Initiatives Branch 5th Floor, 800 JohnsonStreet Victoria, BCV8W9T9

Re: Olympic Torch Relay Community Grant Program Funding Application - Municipality of North Cowichan

Thank you for the recent correspondence inviting communities in BC associated with Torch Stops during the Torch Relay period to receive funding to create an exciting celebratory event.

On behalf of the District of North Cowichan and the Event Planning Committee, I am pleased to submit the enclosed application for your consideration.

We are particularly excited to play out our part as a Route Community following the first daytime celebration of the 2010 Olympic Torch Relay. The Planning Committee, which is comprised ofan exceptional number of enthusiastic and committed representatives from local and regional government, First Nations, and a host of community organizations, is working extremely hard to plan an event that embodies the three Olympic pillars - sport, culture and environment.

North Cowichan's Route Community Celebration promises to welcome the Olympic Torch with exceptional warmth during an unforgettable event showcasing our area's deep connection to First Nations heritage and culture, as well as our tremendous pride in our country and our extraordinary community spirit.

I look forward to hearing the results of your deliberations, and thank you for your consideration.

Sincerely,

J6nn Elzinga Manager, Island Savings Centre

250.748.75291 www.iscentre.bc.ca 12687 James St., Duncan BC V9L 2X5

Page 49 of 211 Grant Applications - Olympic Torch Relay

Ministryof

Tourism, Culture Olympic Initiatives Branch Mailing address: 5* floor, 800 Johnson Street PO Box 9897 Stn Prov Govt and the Arts Victoria, BCV8W9T9 Victoria, BC V8W 9T9

THE OLYMPIC TORCH RELAY COMMUNITY GRANT PROGRAM Application Freedom of Information and Protection of Privacy Act (FOIPPA): The information requested on this form is collected under the authority of s.26 (c) of the FOIPPA for the purpose of processing this application form. If you have any questions about the collection and use of this information, contact [email protected].

COMMUNITY NAME AND MAILING ADDRESS CONTACT PERSON Name:

Tittel P.C "SoC cO^S, ^cm Postal Code: Telephone: Fax No.: Address: K>-3ut Payee Name:

Address: * V.UA P-P- bo* Q-1%, iDu^.<*mv, fee vJ^l5K4 Telephone:

Community Population: E-Mail: SlCXDO

TYPE OF TORCH RELAY COMMUNITY FUNDING ELIGIBILITY - Based on application details, budgets and event plans, qualifying organizations may receive: (please check one only) Population Funding U Celebration Community - Communities designated by Celebration u less than 30,000 Up to $30,000 VAN0C as host Celebration Communities, a feature of Communities which will be a two hour community event. u greater than 30,000 Up to $40,000 £> Route Community - Communities designated by VANOC where the torch relay will pass through. u less than 1,000 Up to $3,000

LJ Aboriginal Community - Communities designated by Route between 1,001 and 15,000 Up to $8,000 VANOC as part of the Aboriginal Torch Relay program in Communities partnership with the Four Host First Nations and other between 15,001 and 30,000 Up to $10,500 Aboriginal organizations, with the goal of achieving u unprecedented Aboriginal participation in the planning and greater than 30,000 Up to $13,000 hosting of the 2010 Winter Games. u

Aboriginal [J All Aboriginal Communities Up to $7,000 Communities

Please submit the following information: Return by email: |Xj Application Form Return by mail: Olympic Initiatives Branch Ministry of Tourism, Culture and the Arts PO Box 9897 Stn Prov Govt I2(| Event Proposal Victoria, BC V8W9T9 Proposed Budget and Timeline Return by fax: 250 356-1195

Letter of Endorsement from Municipality, For information phone: 250 356-6398 Regional District or Band Council

Deadlines: July 15,2009 for October & November events July 31,2009 for all later events

OIB 01 09/04

Page 50 of 211 Grant Applications - Olympic Torch Relay

INTENT OF THE OLYMPIC TORCH RELAY COMMUNITY GRANT PROGRAM

The Vancouver 2010 Olympic Torch Relay will start in Victoria, British Columbia on October 30, 2009 and is a 106day celebration of peace and friendship. This 45,000 Kilometre journey across Canada will be the longest single-country relay in Olympic history and will include nearly 200 community celebrations. The Olympic Flame will visit over 1,000 communities and places of interest representing over SO per cent of the population.

TheVancouver 2010 Olympic Torch Relay is a journey that celebrates and shines a light on the people, places and achievements that make us truly Canadian. It is an opportunity to direct the spotlight on B.C.'s cultural and historical heritage. Communities are urged to show their pride and showcase the best that they have to offer.

Communities in B.C. may receive funding to create a truly celebratory event on the day of the arrival of the official 2010 Olympic Torch.This funding is available for designated Olympic Torch Relay communities only and is available for celebrations associated with community torch stops during the Torch Relay period from October 30,2009through February 12,2010.

The funding can not beused for staffing costs or salaries or infrastructure. For information on appropriate use of funding please see the attached Guidelines and Conditions.

EVENT PROPOSAL

Communities may receive a Grant to create an event before, during and after the arrival of the 2010 Olympic Torch based on the following priorities:

1. Create meaningful community celebrations during the official Torch Relay arrival, with a focus on showcasing the best the community has to offer. Examples include: local entertainment, performance fees and travel, costuming, audio/visual requirements. For Celebration Communities, 2/3 or more of the provincial contribution should be used for this purpose. If anticipated costs total less than 2/3. the balance may be applied to priority #2.

2. Create meaningful ancillary community celebrations before and/or after the official arrival of the Torch Relay. Examples include: promotional items, give-aways, food, entertainment For Route Communities, 2/3 or more of the provincial contribution should be used for this purpose.

3. Ensure that appropriate logistical elements are in place to stags a community event. No more than 1/3 of the provincial contribution should be used for this purpose. Examples include: fencing costs; traffic planning; parking; non-promotional skjnage; permits or licensing relating to the arrival and departure of the Torch Relay; road work or snow removal; medical support; facility booking costs; waste management costs; tents.

PROPOSAL

COMMUNITY NAME

EVENT LOCATION

DATE OF EVENT TIME OF EVENT

DESCRIPTION OF EVENT Ptesse consider ffre Guidelines and Conditions. Attach additional information if required.

ENTERTAINMENT List, in order of occurrence, the proposed elements of community entertainment including:

1. Name of each performer group 2. Type of performance - such as singers, dancers 3. Event roll out

EXPECTED ATTENDANCE NUMBERS:

OIB 01 09/04 page 2 of3

Page 51 of 211 Grant Applications - Olympic Torch Relay

FUNDfNG REQUEST/BUDGET

Please include full event budget Please refer to eligibility amounts based on type of community and population, and list revenues and expenditures by category. Attach additional information if required.

TOTAL EVENT COST: TOTAL AMOUNT REQUESTED:

Please includea detailed timeline for the event. Attach additional information if required.

LETTER OF ENDORSEMENT

Please include a letter of endorsement for this proposal from your Municipality, Regional District or First Nations Band.

OIB 01 09/04 page 3 of3

Page 52 of 211 Grant Applications - Olympic Torch Relay

Funding Request/Budget

Entertainment: Performer Fees and gifts $2,000 Stage and Sound Rental: $800 Lighting & Showcasing of Murals: $1,000

Food: Rotary Table: $1000 Ethnic Food Court: $250 First Nation Fried Bread booth: $100 Juice Box's and Water: $200

Promotional Items: pumpkins $400 prizes $200

Other Advertising $1,600 Banners/signs $500 Tents $1,500 toliets $550 Zero waste management $200 security/traffic $200

total expenses $9,500

grant $8,000 municipality $1,000 BIA $500

total income $9,500

** we plan to provide local schools with food tickets for each child as to cover part of the cost of food for families, menu options of chicken kabobs and veggie sticks in cup is being considered *** municipality will be covering the cost of clean up but we do need to rent a few zero waste disposal units with slots for paper plastic and composting. **** this is an amount over and above other services they are providing such as barriers, signage & clean up

Page 53 of 211 Grant Applications - Olympic Torch Relay

Description of Event:

Held in Waterwheel Park in downtown Chemainus, this historical event is geared towards Chemainus and surrounding communities including Saltair, Thetis Island, Kuper Island and Westholme. As a safe community event during Halloween we will be encouraging sports, historic, and cultural dress costumes in the Olympic Spirit.

Starting with an ethnic food fest, festivities will include local entertainment including the Chemainus Theatre, Chemainus Secondary School Band, Penelakut First Nations Drummers and Dancers. Participation from local businesses will provide a safe "trick or treating" environment for local children. There will also be games and healthy dinner options for families. After the torch departs the evening will finish with a community dance.

Entertainment:

Waterwheel Park Stage: 3:00 Chemainus Secondary School Band 3:30 Al Ekelson (local jazz musician) 4:00 Penelakut Drummers and Dancing Eagles group 4:30 Welcome by Penelakut First Nations Chief Lisa Shaver and prayer by Elder Florence James in Hul'qumi'num 4:45 Ken Lavigne (local tenor vocalist) to sing O'Canada when Olympic Torch arrives.

Street entertainment: 3:00-4:45 in various locations on the route Musicians: Dave Young, Dave Whittles, Dawn Marie Dowling, Jason Wilson Actors: Chemainus theatre actors in costume greeting and showcasing the theatre, Michelle Liefertz and friends bringing Murals to life.

*Some musicians/performers to be confirmed

Community Dance: 7:00-9:00 Larry and Virginia Blanchford Time line: 3:00 Chemainus Secondary School Band Trick or treat at local businesses Games and face painting in Waterwheel Park Street performers start at various locations •3:30 Al Ekelson (local jazz musician) Costume contest at Legion for 0-12 years old 4:00 Penelakut Drummers and Dancers Pumpkins judged 4:30 Announcement of pumpkin winners Welcome by Elder in Hul'qumi'num Street performers finish 4:45 Singing of O'Canada while Torch arrives. 5:15 Ethnic food fair starts Trick or treating at businesses continues till 6:00 6:00 Costume contest at Legion for 12-17 years old 7:00 Food fair ends Community Dance starts 8:30 Dance ends Clean up

Page 54 of 211 Grant Applications - Olympic Torch Relay

Ministry of

Tourism, Culture Olympic Initiatives Branch Mailing address: BRITISH 5th floor, 800 Johnson Street PO Box 9897 Stn Prov Govt Columbia and the Arts Victoria, BC V8W 9T9 Victoria, BC V8W 9T9 The Best Pbcc on Earth

THE OLYMPIC TORCH RELAY COMMUNITY GRANT PROGRAM Application Freedom of Information and Protection of Privacy Act (FOIPPA): The information requested on this form is collected under the authority of s.26 (c) of the FOIPPA for the purpose of processing this application form. If you have any questions about the collection and use of this information, contact [email protected].

COMMUNITY NAME AND MAILING ADDRESS CONTACT PERSON Name: Crofton Community Centre Society Donna J. Brooks 8104 Musgrave Street, PO BOX 406, Crofton, BC Title: President Postal Code: Telephone: Fax No. Address: V0R1R0 250-246-3009 8032 Arthur street, PO BOX 177 Payee Name: Crofton, BC, V0R1R0

Address:

Telephone: 250-246-4345 Community Population: E-Mail: 3500 [email protected]

TYPE OF TORCH RELAY COMMUNITY FUNDING ELIGIBILITY - Based on application details, budgets and event plans, qualifying organizations may receive: (please check one only) Population Funding n Celebration Community - Communities designated by Celebration less than 30,000 Up to $30,000 VANOC as host Celebration Communities, a feature of Communities which will be a two hour community event. greater than 30,000 Up to $40,000

£J Route Community - Communities designated by VANOC where the torch relay will pass through. [H less than 1,000 Up to $3,000

LJ Aboriginal Community - Communities designated by Route fxj between 1,001 and 15,000 Up to $8,000 VANOC as part of the Aboriginal Torch Relay program in Communities partnership with the Four Host First Nations and other p between 15,001 and 30,000 Up to $10,500 Aboriginal organizations, with the goal ofachieving unprecedented Aboriginal participation in the planning and n greater than 30,000 Up to $13,000 hosting of the 2010 Winter Games.

Aboriginal All Aboriginal Communities Up to $7,000 Communities

Please submit the following information: Return by email: [email protected]

Q Application Form Return by mail: Olympic Initiatives Branch Ministry of Tourism, Culture and the Arts PO Box 9897 Stn Prov Govt Q Event Proposal Victoria, BC V8W 9T9 [—i Proposed Budget and Timeline Return by fax: 250 356-1195

r^i Letter of Endorsement from Municipality, For information phone: 250 356-6398 1— Regional District or Band Council

Deadlines: July 15,2009 for October & November events July 31,2009 for all later events

OIB 01 09/04

Page 55 of 211 Grant Applications - Olympic Torch Relay

INTENT OF THE OLYMPIC TORCH RELAY COMMUNITY GRANT PROGRAM

The Vancouver 2010 Olympic TorchRelay will start in Victoria, British Columbiaon October 30,2009 and is a 106 day celebration of peace and friendship. This 45,000 kilometre journey across Canada will be the longest single-country relay in Olympic history and will include nearly 200 community celebrations. The Olympic Flame will visit over 1,000 communities and places of interest representing over 90 per cent of the population.

The Vancouver 2010 Olympic Torch Relay is a journey that celebrates and shines a light on the people, places and achievements that make us truly Canadian. It is an opportunity to direct the spotlight on B.C.'s cultural and historical heritage. Communities are urged to show their pride and showcase the best that they have to offer.

Communities in B.C. may receive funding to create a truly celebratory event on the day of the arrival of the official 2010 Olympic Torch. This funding is available for designated Olympic TorchRelay communities only and is available for celebrations associated with community torch stops during the Torch Relay period from October 30,2009 through February 12,2010.

The funding can not be used for staffing costs or salaries or infrastructure. For information on appropriate use of funding please see the attached Guidelines and Conditions.

EVENT PROPOSAL

Communities may receive a Grant to create an event before, during and after the arrival of the 2010 Olympic Torch based on the following priorities:

1. Create meaningful community celebrations during the official Torch Relay arrival, with a focus on showcasing the best the community has to offer. Examples include: local entertainment, performance fees and travel, costuming, audio/visual requirements. For Celebration Communities, 2/3 or more of the provincial contribution should be used for this purpose. If anticipated costs total less than 2/3, the balance may be applied to priority #2.

2. Create meaningful ancillary community celebrations before and/or after the official arrival of the Torch Relay. Examples include: promotional items, give-aways, food, entertainment. For Route Communities, 2/3 or more of the provincial contribution should be used for this purpose.

3. Ensure that appropriate logistical elements are in place to stage a community event. No more than 1/3 of the provincial contribution should be used for this purpose. Examples include: fencing costs; traffic planning; parking; non-promotional signage; permits or licensing relating to the arrival and departure of the Torch Relay; road work or snow removal; medical support; facility booking costs; waste management costs; tents.

PROPOSAL

COMMUNITY NAME Crofton

EVENT LOCATION Queen Street Museum Park

DATE OF EVENT TIME OF EVENT October 31st, 2009 16:30

DESCRIPTION OF EVENT Please consider the Guidelines and Conditions. Attach additional information if required.

Welcoming committee for Torch bearers, show casing Crofton youth and first nation talents

ENTERTAINMENT

List, in orderof occurrence, the proposed elements of community entertainment including:

1. Name of each periormer group 2. Type of performance - such as singers, dancers 3. Event roll out Ed Peekeekoot musician, singer; School Band, School choir

Mr. Peekeekoot to entertain before and after Torch bearers with the school choir and band entering and

leaving the area.

EXPECTED ATTENDANCE NUMBERS: 150 - 300

OIB 01 09/04 page 2 of3

Page 56 of 211 Grant Applications - Olympic Torch Relay

Crofton Torch Relay Ceremony Expenses

Rentals Tables 12 x $1.00 =$12.00 Chairs 100x.50 =$50.00 Tents/Canopies 2 x $800.00=$ 1600.00 Staging (skirting, stairs) $250.00 Stanchions/Ropes $100.00 Stage $500.00 Subtotal $2512.00

Food Services Food $600.00 Beverages $200.00 Subtotal $800.00

Audio-Visual Microphones Disc Players Sound/PA System $450.00 Technical Staff $200.00 Subtotal $650.00

Entertainment Music $250.00 Talent $750.00 Celebrity Speaker's Fees $100.00 Subtotal $1100.00

Utilities/Waste Management Restrooms/Portopotties $400.00 rash/Dumpsters/ Receptacles etup Crew $150.00 leanuoCrew $150.00 ubtotal $ $700.00

Promotion/Advertising, Newspapers $400.00 treet Signs $750.00 Banners$200.00 ubtotal $1350.00

Page 57 of 211 Grant Applications - Olympic Torch Relay

Decorations Event Decor $150.00 Stage Decor $150.00 Stage Backdrop $150.00 Subtotal $450.00

Electrical General Lighting $178.00 Special Lighting $200.00 Generator Extension Cords $60.00 Subtotal $ 438.00

TOTAL-$8000.00

Page 58 of 211 Grant Applications - Olympic Torch Relay

of community and population, and list revenues and expenditures by

As per attachment.

$ 8,000.00

TIMELINE idtfiltona/ information if required. Piease include a detailed timeline forthe event Attach a

AU ' SGt UP H ntPrtain ■ 15-30 Youth Parking crew on site (fire hall to supervise) 15:00 - Mr. Peekeekoot set up and enterta.n , 1530 Yout a ^ ^ ^ 16:00- open for public arrivals ; route to be line ^^£^^M singing. School Band plays, 16:40 - Celebrity speech/welcome ^"^ 17:00 - Youth events - hot drinks - food - costume JUdg,ng - outdoor mov.e. 19:00 - Children disperse trick or treating

i PTTFR OF ENDORSEMENT North Co\w\chat\ ,/ from your Municipality, Regional District or First Nations Band. Please include a letter of endorsement for this proposa,

OIB 01 09/04

Page 3 oJ3

Page 59 of 211 Page 60 of 211 2009 Property Taxes Collected

MUNICIPALITY of AlO/T/? Report COWICHAN

Date July 6, 2009 File 1970-01

To Mayor and Council

From Mark Frame, Director of Finance Endorsed by

Subject 2009 Property Taxes Collected

Purpose To inform Council of percentage of taxes collected.

Discussion To July 2, 2009 we have collected $35,198,351 or 85% of the total property taxes billed of $41,499,556. This compares to 96% for 2008. The major difference in 2009 is Catalyst Paper. Catalyst had outstanding taxes of $6,874,263 of which $ 946,903 were due to other jurisdictions and $5,927,360 were general municipal. Catalyst paid the amounts due to the other jurisdictions and paid $1,500,000 of the taxes due to the municipality leaving a shortfall of $4,427,360. A penalty of $442,736 was added July 3, 2009.

Had Catalyst paid their full tax bill, the collection rate for 2009 would have been 95%.

Overall, tax time went very well. Staff dealt with a large number of tax notices very efficiently. Lineups were minimal and moved quickly. A large number of taxpayers have signed up Tor the prepayment plan for 2010 property taxes. This program provided us with $150,000 per month of working capital from August 2008 to May 2009 There were also 241 tax deferments processed for a total of $680,064 compared to 239 in 2008.

2009 was the second year ofElectronic Home Owner Grant (eHOG). This program allowed taxpayers to claim their Home Owner Grant online using an access code on their tax notice. 1,396 HOGs were claimed on-line out of 8,354 HOG's claimed. This is almost 17% compared to 14% in 2008.

Recommendation For information only.

2009 taxes collected wpd 7030 Trans Canada Highway, Box278 North Cowichan, BC, V9L 3X4 Ph 250-746-3100 Fax 250-746-3133 www.northcowichan.bc.ca

Page 61 of 211 Page 62 of 211 GamesTown 2010 Contest

MUNICIPALITY of #V0/Tl7 Report cowichan

Date July 6, 2009 File 0410-20 MHLS

To Council

From Jim Dias, Chief Administrative Officer Endorsed by

Subject GamesTow n 2010 Contest

Purpose

The purpose of this report is to request Council pass a resolution to authorize the Mayor and Director of Administration to sign a release form in order to claim a pair of tickets to the Vancouver 2010 Olympic/Paralympic Winter Games.

Background

The Chemainus Business Improvement Association (BIA) entered the contest on behalf of Chemainus, and the Community of Chemainus has been selected as a winner in the GamesTown 2010 early bird draw contest for a pair of tickets to the Vancouver 2010 Olympic/Paralympic Winter Games.

Discussion

In order to claim the prize on behalf of Chemainus, North Cowichan must sign and return a release form. A copy of the release form is attached.

Financial Implications

There are no financial implications involved in signing the release form and accepting the tickets. If, however, we become heavily involved in an elaborate method of awarding the tickets or in submitting content to the GamesTown 2010 community website we would incur some costs. It is suggested that North Cowichan give the tickets and promotional materials to the Chemainus BIA to distribute as it sees fit.

Recommendation

that Council approve and authorize the Mayor and Director of Administration to sign a release form with the Provincial Government in order to claim a pair of tickets for Chemainus to the Vancouver 2010 Olympic/ParalympicWinter Games; and further, that Council give the tickets and promotional materials to the Chemainus BIA to distribute as it sees fit.

jsdjul6.09rsc GamesTown 2010 Contestwpd 7030 Trans Canada Highway, Box 278, Duncan, BC V9L 3X4 Ph 250-746-3100 Fax 250-746-3133 www.northcowichan.bc.ca

Page 63 of 211 Page 64 of 211 GamesTown 2010 Contest

GAMESTOWN 2010 RELEASE (the “Release”)

1. All capitalized terms not defined in this Release are used as defined in the Official Contest Rules: “GamesTown 2010 Contest” as posted online at: www.GamesTown2010.ca .

2. The District of North Cowichan (the “ Community ”) represents and warrants that:

(a) it is a “municipality” as defined in the Local Government Act , and as such has the legal capacity to enter into this Release; and

(b) it will comply with the Official Rules of the Contest.

3. The Community agrees to accept the prize, which consists of one (1) pair of tickets (two (2) tickets total) to the Vancouver 2010 Olympic and Paralympic Winter Games Events (the “ Prize ”), won by the community of Chemainus (“ Chemainus ”) on behalf of Chemainus. The Community acknowledges and agrees that the Prize:

(a) is subject to VANOC’s terms and conditions of use applicable to all ticketholders, which are subject to change without notice;

(b) cannot be exchanged for cash;

(c) cannot be used in connection with any commercial promotion or contest; and

(d) may not be sold for more than the face value of the ticket.

4. The Community agrees that it will keep the notification that it has won the Prize confidential until:

(a) the Province has officially announced the winner of the Prize; and

(b) the Province has informed the Community in writing that the Community may disclose the notification.

5. The Community acknowledges and agrees that it is the sole responsibility of the Community to distribute the Prize to Chemainus.

6. The Community agrees to obtain, and to provide to the Province at the request of the Province, all releases and permissions necessary to grant to the Province the unrestricted right to publish, without any remuneration, the name, photograph, portrait, likeness, audio-video recording, interview,

Page 65 of 211 GamesTown 2010 Contest

2

voice and any website dissemination or broadcast thereof of any official spokesperson of the Community or of Chemainus, as applicable, for the purposes of advertising and promoting the Contest and awarding and publishing the Prize.

7. The Community hereby irrevocably and unconditionally releases and forever discharges each of the Province, its servants, agents, employees, licensees, and assignees and VANOC (the “ Released Parties ”) from any and all liability for any loss, harm, damages, cost or expense arising out of the Community’s participation in the Contest, or the acceptance, possession, distribution, use or misuse of the Prize, including without limitation, costs, injuries, losses related to personal injuries, death, damage to, loss or destruction of property, rights of publicity or privacy, defamation, or portrayal in a false light, or from any and all claims of third parties arising therefrom.

8. The Community also waives any and all causes of action related to any injuries, loss or damage of any kind to any person or persons (including, without limitation, death or personal injuries, property damage, rights of publicity or privacy, defamation or portrayal in a false light, whether intentional or unintentional) resulting in whole or in part, directly or indirectly, from the Community’s acceptance, possession, distribution, use or misuse of, or inability to use, the Prize or any part of the Prize or otherwise related to the Community’s participation in the Contest, and waives any rights to remuneration therefrom.

Page 66 of 211 GamesTown 2010 Contest

3

9. The Community hereby confirms its full and final release of all claims that it may have against the Released Parties.

Dated this ____ day of ______, 2009

SIGNED by:

______(Authorized Signatory – signature) (Witness)

______(Authorized Signatory – print name and title)

THIS RELEASE MUST BE SIGNED AND FAXED BACK TO (250) 387-8720 BY ______, 2009 AND THE ORIGINAL MAILED TO THE ADDRESS BELOW, OR THE PRIZE WILL BE FORFEITED.

ActNow BC PO Box 9898 Stn Prov Govt 1st Floor, 800 Johnston Street Victoria, BC V8W 9T9

Attn: Sue Connors

Page 67 of 211 Page 68 of 211 Grant Application - 'Everybody Active'

MUNICIPALITY Of Report COWICHAN Date July 7, 2009 File:/£2Q_ 0/

To Municipal Council

From Don Stewart, Deputy Parks and Recreation Director Endorsed by

Subject 'Everybody Active' Seed Grant Application

Purpose To review and recommend on the application to the 'Everybody Active' Seed Grant Program.

Background The 'Everybody Active' Seed Grant Program is designed to provide initial support to mobilize around physical activity for adults aged 35 to 54 This program is delivered through the BC Recreation & Parks Association (BCRPA) and the Heart and Stroke Foundation of BC & Yukon (HSF)

The grant opportunity available is designed to work on the following key areas: • Learning about health inequity and how it affects adult participants • Engaging people through dialogue and relationship building • Plan how the Parks & Recreation Department can work with other agencies in the community to promote inclusion and increase physical activity for people on low income

The grant application being developed will work on the following deliverables: • 'Everybody Gets to Play'Workshops delivered to Parks & Recreation Staff and Community Partners. • Connect and interact with low income community members to understand barriers to physical activity. • Work with the health authority & community partners tounderstand determinants of health. • Enable community members to participate in a committee on improving health and wellness for people on low income. • Develop with community members and partners a common goaland a long term action plan to achieve it.

Financial Impact If successful, North Cowichan will receive a grant of $2,000.

No extra expenses outside of the existing operating budget form part of this grant.

Recommendation That Council supports the application to the 'Everybody Active1 seed grant program by the Parks & Recreation Department.

7030 Trans Canada Highway, Box 278, Duncan, BC V9L 3X4 Ph 250-746-3100 Fax 250-746-3133 www.northcowichan.bc.ca

Page 69 of 211 Page 70 of 211 Grant Application - 'Community Based Initiative Public Aware...

MUNICIPALITY of Report cowichan

i i -7 onno ^e: 1670-01 Date July 7, 2009

To Municipal Council

From Don Stewart, Deputy Parks and Recreation Director Endorsed by subject Community Based Initiative Public Awareness'Grant Applicationf^y

recommend on the application to the 'Community Based Initiative Public Awareness' Grant

Program. ?h\Kmy Based Initiative Public Awareness' Grant Program is designed ^ P^ «Wrt to BC communities to raise awareness of local opportunities ^f^f^^^^f^^, living. This program is delivered through the BC Recreation & Parks Associate (BCRPA) and the BC Healthy Living Alliance (BCHLA).

The grant opportunity available is designed to work on the following key areas: • Creating campaigns for incorporating cultural practices with physical activity (or supporting existing campaigns) • Production and distribution of event posters, activity prompt posters, banners, etc • Purchase of ad space . . . Focused on35 to 54 year olds, immigrants, rural population, aboriginal or those affected by low

The grant application being developed will work on developing a campaign & promotion package that focuses on the following deliverables: • Developing and Promoting 'active neighbourhoods' in Crofton and Mt. Prevost o Project to identify physical activity opportunities within neighbourhoods ■ Walking trails (using sidewalks, trails and waterfront) ■ Playground and field locations ■ Working with transit schedules to access Cowichan Aquatic Centre programs . Targeting parents of youth and children programs the benefit of and opportunities for physical activity (within our facilities and elsewhere) • Identification and promotion of low to no cost opportunities (targeting low income)

Financial Impact If successful, North Cowichan will receive a grant of $4,000.

No extra expenses outside of the existing operating budget form part of this grant.

'Community Based Awareness Initiative1 grant program by the Parks & Recreation Department.

7030 Trans Canada Highway, Box 278, Duncan, BC V9L 3X4 Ph 250-746-3100 Fax 250-746-3133 www.northcowichan.bc.ca

Page 71 of 211 Page 72 of 211 Westlock/Lansdowne Sewer Extension

MUNICIPALITY of /V0/w7 Report cowichan

Date July 8, 2009 File No: 5355-60 WEST

To Council

From Mark Ruttan, Director of Administration

Subject Westlock Road and Lansdowne Place (Phase I) Sewermain Extension

Purpose

The purpose of this report is to present the attached certificate on the sufficiency and validity of a local area service petition to Council to extend theMunicipal sewer line from 1746 Westlock Road to 6358 Lansdowne Place.

Background

At its June 17, 2009 Regular meeting, Council directed staff to prepare a local area service petition to Council for sewer service on behalf of the 17 property owners in the proposed area. This was done, and the Municipality has now received the petition with signatures to extend the residential sewer line by the July 8, 2009 deadline.

Analysis

Under 212 of the Community Charter, once the Municipality receives a formal petition for a local area service, the corporate officer must determine and certify the sufficiency and validity of the petition, before Council may pass a bylaw to establish a local area service.

As indicated on the attached certificate, the owners of 12 of the 17 affected properties have signed a sufficient and valid petition to allow Council to adopt a local area service bylaw for the sewer line extension. The Community Charter requires that for a petition to be sufficient and valid it must be signed by the owners of at least 50% of the parcels that would be subject to the local service tax and the persons who signed must be the owners of parcels that in total represent at least 50% of the assessed value of land and improvements that would be subject to the local service tax. In this case, 71 % of the owners of the parcels involved signed the petition, and the petitioners represent 74% of the total assessed property value.

Recommendation

that Council receive the Directorof Administration's July 8, 2009 report on the sufficiency and validity of a local area service petition to extend the lower Westlock Road Municipal sewermain and direct staff to prepare the corresponding local area service bylaw.

morjun30.09rao Westlock Rd Sewer Extwpd 7030 Trans Canada Highway, Box 278 North Cowichan, BC, V9L 3X4 Ph 250-746-3100 Fax 250-746-3133 www.northcowichan.bc.ca

Page 73 of 211 Westlock/Lansdowne Sewer Extension

MUNICIPALITY of NOftl) COWICHAN

CERTIFICATE OF SUFFICIENCY AND VALIDITY OF PETITION

Westlock Road Sewer Line Extension

I HEREBY CERTIFY that a valid and sufficient petition has been received pursuant to section 212 of the

Community Charter. The petition was properly signed by the owners of 12 (71%) of the 17 parcels that

would be subject to the local service tax, representing $6,014,000. (74%) of the $8,079,000. of the

assessed value of the properties.

DATED at Duncan, B.C., this 8th day of July, 2009.

M.O. Ruttan, Director of Administration

morjun30.09rao Westlock Rd Sewer Extwpd 7030 Trans Canada Highway, Box 278 North Cowichan, BC, V9L3X4 Ph 250-746-3100 Fax 250-746-3133 www.northcowichan.bc.ca

Page 74 of 211 Unsightly Premise - 6121 Ryall Road

MUNICIPALITY of lVOAT/7 Report cowichan

Date July 8, 2009 File 4020-20 RYA Folio: 06586-000 To Jim Dias, Chief Administrative Officer

From Rob Clark, Bylaw Enforcement Officer Endorsed by

Subject Unsightly Premise - 6121 Ryall Road

Purpose

To have the property located at 6121 Ryall Road (Lot 1, Section 1, Range 5, Somenos District, Plan 28847), owned by Royce Wright (deceased), and represented by Norm Carreck of 104 Bertram Place, Ladysmith B.C., cleaned upas per the requirements of North Cowichan's Untidy and Unsightly Premise Bylaw 1991, No. 2590.

Background

The Municipality has received complaints onan annual basis regardingthe property not being maintained and overgrown with tall grass and noxious weeds. The Municipality has on an annual basis, sent letters and personally spoken to Mr. Carreck. The property in the past would be dealt with as requested but no action or response was received last year, and is now a mess. The residence has been vacant for years.

Financial Implications

Non-compliance of the order by the property owner will result in the Municipality effecting the order. The initial costs are incurred by the Municipality but are recoverable from the property owner. If unpaid by December 31st they will be added to and form part of the taxes payable on the real property taxes in arrears, pursuant to Section 8 of Bylaw 1991 No. 2590, "A Bylaw to Prohibit Unsightly Premise".

Recommendation

that Council issue a Notice of Hearing, to give the owner and/or representative of 6121 Ryall Road (Folio: 06586-000) the opportunity to attend the August 5, 2009 Regular Council meeting, at 1:30p.m. to make representation to Council concerning the untidy and unsightly condition of the property.

rsciu!8.09rsc 6121 Ryall unsightly premise hearing notice.wpd 7030 Trans Canada Highway, Box 278, Duncan, BC V9L3X4 Ph 250-746-3100 Fax 250-746-3133 www.northcowichan.bc.ca

Page 75 of 211 Page 76 of 211 Unsightly Premise - 3331 Hawkes Place

MUNICIPALITY of NOtlfl Report cowichan

Date July 8, 2009 File 4020-20 HAW Folio: 06227-000 To Jim Dias, Chief Administrative Officer

From Rob Clark, Bylaw Enforcement Officer Endorsed by

Subject Unsightly Premise - 3331 Hawkes Place

Purpose

To have the property located at 3331 Hawkes Place (Lot 10, Section 2, Range 4, Somenos District, Plan 24298), owned by Raymond Insley of 104 Bertram Place of #700-8080 Hastings Street West, Vancouver, B.C., and the Wynford Realty Group of #815-1200 72rd Avenue West, Vancouver, B.C., cleaned up as per the requirements of North Cowichan's Untidy and Unsightly Premise Bylaw 1991, No. 2590.

Background

The Municipality has received a number of complaints regarding the property not being maintained and its is overgrown with tall grass and noxious weeds. The Municipality has made numerous attempts to locate someone to have the property tended to, as the owner passed away sometime ago and the residence is vacant. The Municipality spoke with Solicitor Donald Allen, who advised the executor is Brian Insley of Ontario. He has been unsuccessful in his attempts to contact Mr. Insley and is aware of the problem. The Municipality has made a number of calls and left message for Mr. Insley, none have been returned.

Financial Implications

Non-compliance of the order by the property owner will result in the Municipality effecting the order. The initial costs are incurred by the Municipality but are recoverable from the property owner. If unpaid by December 31st they will be added to and form part of the taxes payable on the real property taxes in arrears, pursuant to Section 8 of Bylaw 1991 No. 2590, "A Bylaw to Prohibit Unsightly Premise".

Recommendation

that Council issue a Notice of Hearing, to give the owner and/or representative of 3331 Hawkes Place (Folio: 06227-000) the opportunity to attend the August 5,2009 Regular Council meeting, at 1:30 p.m. to make representation to Council concerning the untidy and unsightly condition of the property.

rscjul8.09fsc_3331 Hawkes Place_unsightly premise hearing notice.wpd 7030 Trans Canada Highway, Box 278, Duncan, BC V9L3X4 Ph 250-746-3100 Fax 250-746-3133 www.northcowichan.bc.ca

Page 77 of 211 Page 78 of 211 Award of Tender - Sod Core Lifter

MUNICIPALITY of /VO/T/7 Report COWICHAN

Date July 9, 2009 File 1280-20-393

To J. P. MacKay, P. Eng., Directorof Engineering and Operations

From Wayne N. Gourlay, Operations Manager Endorsed by

Subject Vehicle Tender (Grounds sod coring machine)

Purpose Recommendation of tender approval

Analysis Tenders were received as follows: Price incl. taxes A.R. Mower and Supply 2009 Smithco P-48 $17,613.47 OakCreek Golf & Turf Inc 2009Toro PS 5200 $14,795.20

Considerations A core lifter is required to remove sod cores after deep tine aeration from the District's sand fields, to protect the major capital investments in these fields. The core lifter can also be utilized on other playing fields.

The core lifter bid by OakCreek Golf and Turf is too wide to fit in any existing District trailers. The District would have to purchase a special trailer just for this machine, therefore the bid is rejected. In addition, review of the Smithco machine with other users indicates that it is the best model on the market.

Recommendation

That the District purchase the Smithco P48 core lifter from A.R. Mower and Supply.

Resolution proposed: The Operations Department recommends Council approval of the tender dated June 11, 2009from A.R. Mower and Supply for a 2009 Smithco P-48 Core Lifter in the amount of $17,613.47, including all taxes.

09_Core Lifter_393_Analysis.wpd 7030 Trans Canada Highway, Box278 North Cowichan, B.C., V9L3X4 Ph 250-746-3100 Fax 250-746-3133 www.northcowichan.bc.ca

Page 79 of 211 Page 80 of 211 Proposed Agreement - PacificSport

MUNICIPALITY of /VOff/7 Report cowichan

Date July 15, 2009 File: 1810-01/6310-20

To Mayor and Council

From Mary Beth MacKenzie, Deputy Clerk

Subject Proposed Agreement - PacificSport Regional Sport Centre, Vancouver Island

Purpose

To recommend that Council approve entering into an agreement with PacificSport Regional Sport Centre, Vancouver Island.

Background

At its May 6, 2009 Regular meeting, Council passed the following resolution: "that Council agree, in principle, to sign an agreement with Pacific Sport to grant Olympic and other high performance athletes free drop-in access to the Cowichan Aquatic Centre; and further, that Council direct staff to draft a bylaw to amend the Fees and Charges Bylaw to grant free access to athletes that present an identification card issued by Pacific Sport."

A copy of the draft agreement is attached for Council's review, and an amendment to Fees andCharges Bylaw 1994 granting Olympic and other high performance athletes free drop-in access to the Cowichan Aquatic Centre will be considered by Council today.

Recommendation

That Council authorize the Mayor and the Director of Administration to sign an agreement with Pacific Sport Regional Sport Centre, Vancouver Island, to grant Olympic and other high performance athletes free drop-in access to the Cowichan Aquatic Centre, for the term August 1, 2009 to July 31, 2010.

mbmjul03.09 PacifcSport.wpd 7030 Trans Canada Highway, Box 278 North Cowichan, BC V9L 3X4 Ph 250-746-3100 Fax 250-746-3133 www.northcowichan.bc.ca

Page 81 of 211 Proposed Agreement - PacificSport

AGREEMENT BETWEEN

PACIFICSPORT REGIONAL SPORT CENTRE VANCOUVER ISLAND

AND

MUNICIPALITY OF NORTH COWICHAN

WHEREAS PacificSport is responsible for the operations and management of the PacificSport Regional Sport Centre, Vancouver Island, PacificSport has agreed to provide promotional benefitsin accordance with the following terms;

WHEREAS the North Cowichan Municipal Council has agreed the Cowichan Aquatic Centre may participate as an official GymWorks ™ Partner of PacificSport Vancouver Island and obtain the appropriate promotional benefits during the Term of this Agreement;

CONSIDERATION TO PACIFICSPORT:

• In exchange for "promotional consideration," Municipality of North Cowichan agrees to provide all eligible athletes with use of the Cowichan Aquatic Centre free of charge during regular hours of operation.

RIGHTS AND BENEFITS GRANTED TO COWICHAN AQUATIC CENTRE:

• Designation as an official GymWorks ™ partner of PacificSport Vancouver Island;

• Rights to be part of a comprehensive signage program recognizing Cowichan Aquatic Centre as an official GymWorks ™ partner of PacificSport Vancouver Island;

• Top line identification in conjunction with web site: www.pacificsport.com;

• Rights to use the name and logos of PacificSport and the GymWorks ™ program for promotional purposes subject to graphic approvals by PacificSport Properties;

• Monthly Performance Point fact sheet highlightingrecent sport medicine/sport science developments for posting;

• Staff discounts for NCCP coaching certification (minimum 25%); and

• Free access to ToolKit workshops for staff.

Page 82 of 211 Proposed Agreement - PacificSport

TERM:

This agreement shall commence on August 1, 2009 and shall terminate on July 31, 2010.

Either party may terminate this Agreement if the other party fails to observe or perform any of its material obligations and such failure is not remedied as soon as possible, but in any event, no later than 30 days after being called upon to do so in written notice.

NOTICES:

All notices, requests, or other communications to be given from one party to another shall be delivered or sent by facsimile, or mailed to the address set below:

IF to the Municipality of North Cowichan: Municipality of North Cowichan 7030 Trans Canada Highway P.O. Box 278, Duncan, BC V9L 3X4 Facsimile: (250) 746-3133 Attn: Mark Ruttan, Director of Administration

IF to PacificSport: PacificSport Regional Sport Centre, Vancouver Island Building 100,900 Fifth St. Nanaimo, BC V9R 5S5 Facsimile: (250) 740-6170 Attn: Drew Cooper

Pacific Sport, by its authorized M D signatory(ies)

2009 07 Drew Cooper

Municipality of North Cowichan, by its authorized signatories

2009 07 Tom A. Walker, Mayor

2009 07 Mark Ruttan, Director of Administration

Page 83 of 211 Page 84 of 211 B.C. Geographical Names Office -Salish Sea

Geographical Names Board of Canada United States Board on La Commission de Geographic Names toponymie duCanada

British Columbia

BRITISH Geographical Names Columbia 1hc Best Pint an Eanh Office

To: Distribution List June 30,2009

Greetings -

You are likely aware that the Washington State Board on Geographic Names and the British Columbia Geographical Names Office received a proposal to adopfthe name "Salish Sea" to describe the inland waters adjacent to Washington State and southwest British Columbia. The proposal is to add the name "Salish Sea" asa collective or umbrella-name to encompass , Strait of Georgia, Juan de Fuca Strait (Canada)/ (USA), and their connecting channels, straits and passages, rather than remove or replace any existing place names.

These waters form a portion of the international boundary between Canada and the United States, hence federal naming authorities will also deliberate on whether to approve, deny, or defer the decision to adopt the name "Salish Sea" for national and international purposes. To avoid any confusion that would result from overlapping consultation processes, and to reduce the administrative burden on all parties, the four jurisdictions have agreed to sharea single questionnaire, and use the British Columbia Geographical Names Office in Victoria as the single distribution and receiving point for all results.

We request your comments to helpus gauge public support for the proposal to adopt the name "Salish Sea" and to determine the extent to which the name is already established and used by communities in the region. A map and information about the proposal has been included, to assist you in providing comments. Your reply is requested by July 31,2009. Between August and late autumn, each Board and naming authority will meet and review the responses received from you or the group you represent Any resulting decisions to adopt, deny or defer approval of the name "Salish Sea" will be based on conformance with established geographical naming principles, including comments received through this consultation process..

Thank you for your interest and participation in the naming process. received

JUL 0 3 2009

Page 85 of 211 B.C. Geographical Names Office -Salish Sea

Mayor and Council Municipality of North Cowichan June.30,2009 Box 278 Duncan, BC V9L3X4

"Salish Sea" proposal

We request your comments to help us gauge public support for a proposal to adopt the name "Salish Sea." A map and Information about the proposal Is included to assist you in making comments.

The proponent describes this entity as an estuarine Inland sea that is distinct from the Pacific Ocean to the west of Juan de Fuca Strait (Canada)/Strait of Juan de Fuca (USA) and the marine waters north of Strait of Georgia: salinity, tidal patterns and climate create habitat conditions that support plant, animal & marine species unique or limited to the inland sea area - an integral ecological unit that should have Its own distinct name. Further, the proponent maintains that the name "Salish Sea" is becoming established in the region, and cites the Tribes and First Nations who meet In the annual Coast Salish Gathering, the participants at the Georgia Basin Puget Sound Research Conferences (co-hosted by Environment Canada and Puget Sound Action Committee) and assorted community groups throughout the region, as important populations that routinely use the name "Salish Sea".

The proponent also identifies Improved ecosystem management as a compelling reason to adopt the name "Salish Sea," however, it is Important to note that adoption of this or any name does not imply protection, or obligate agendes to manage the entity being named. The single outward evidence of adoption of this name might be the addition of a label on maps, charts & atlases produced by provincial, state and federal governments.

O I was not aware of the name "Salish Sea" before 2009,

O I agree with the proposal O I oppose this proposal O I have no objection to this proposal

Comments: (please attach an additional sheet if necessary)

Please sign and returnto the British Columbia Geographical Names Office by July 31,2009. If no response is received by this date we will assume that you have no opinion about this proposal.

Signature Printed Name

Representing:.

Date: Telephone Number or email:.

BC Geographical Names Office Integrated Land Management Bureau Facsimile: (250) 952-4188 COLUMBIA POBox5375StnProvGovt Victoria, BC V8W9M5 scan/email: [email protected]

Page 86 of 211 Minutes - Jun 7

MUNICIPALITY of North COWICHAN Minutes

Meeting Administration and Finance Committee File 0550-20 AFC

Date Tuesday, July 7, 2009

Time 2:00 p.m.

Place Municipal Hall, Large Committee Room

Members Present Mayor T. Walker, Chair; Councillors D. Haywood and G. Seymour (comprising a quorum)

Also Present Councillor Al Siebring; J. Dias, Chief Administrative Officer (CAO); and M. Frame, Director of Finance

Agenda The Committee approved the agenda, as amended.

Minutes The Committee adopted the minutes of the meeting held on May 25, 2009.

Business:

Clements Centre The Committee reviewed the June 24, 2009 memo from the CAO detailing the Society history of the Clements Centre Society assisted living project on Ryall Road (File: 1850-20 2009/ and society’s request that the fees be waived. 1760-50) Recommended Resolution : that Council 1) waive the development cost charges (estimated at $5,300.16) to construct an assisted living fourplex at 6124 Ryall Road, 2) grant $1,100 towards permit costs, and 3) refund the landscape bond on the undertaking of the Clements Centre Society to complete the development permit landscaping, as outlined in the plan attached to the development permit.

Cowichan The Committee reviewed the June 9, 2009 memo from the CAO providing Exhibition Society background on the Cowichan Exhibition Society’s relocation and their request (File: 0400-20 COWX) for a waiver of building permit fees, development cost charges (DCC) and waterline extension costs. It was noted that there is no authority to waive fees or DCC’s but support would have to be in the form of a grant, and the grants budget is almost fully expended.

Recommended Resolution : that Council advise the Cowichan Exhibition Society that regretfully, North Cowichan is unable to provide any further financial considerations to the Society for permit fees and development-related costs, other than those required in the Purchase, Sale and Relocation Agreement.

Closed Session The Committee closed the meeting to the public at 2:15 p.m., to consider a matter under Section 90(1)(k) of the Community Charter. The Committee rose without reporting at 3:10 p.m. and resumed its open meeting.

Maple Bay Rowing Recommended Resolution : that Council 1) cancel its Licence of Occupation

Page 1 of 3

Page 87 of 211 Minutes - Jun 7

July 7, 2009 Administration and Finance Committee Minutes

Club with the Maple Bay Rowing Club for the building at Art Mann Park, (File: 0890-20 MBRC) 2) authorize a Licence of Occupation with the Kinsmen Club, 3) consent to a sub-licence with the Maple Bay Rowing Club, and 4) refund the $1,000 bond to the Maple Bay Rowing Club.

Spinal Chord Recommended Resolution: that Council donate an E.J Hughes framed Society poster to the Spinal Chord Society for its October 3, 2009 auction, at the 10 th (File: 1850-20 2009) annual Rodney Stanes Memorial Golf Tournament.

Request for The Committee reviewed the June 24, 2009 report summarizing the results of Proposals a Request for Proposal for newspaper advertising. The report’s conclusion is Advertising that there could be cost savings from limiting the duplication in newspaper Services advertising. (File: 1475-40) Recommended Resolution: that Council accept the Request for Proposal from the Cowichan Valley Citizen for advertising services from July 1, 2009 to June 30, 2010.

St. Michael And All The Committee reviewed information provided by St. Michael and All Angels Angels Anglican Anglican Church related to its request that the Municipality assume Church responsibility for Chemainus Cemetery. It was the consensus of the (File: 0910-01/1770-01) Committee that more information needs to be obtained by staff, and the issue be dealt with at a future meeting.

“Canada Gets Recommended Resolution: that Council support the funding application to Active” Grant the “Canada Gets Active” program by the Parks and Recreation Department; Application and further, if North Cowichan successfully receives this grant, that Council (File: 1670-01 REC) direct staff to draft a bylaw to amend Schedule “C” of the Fees and Charges Bylaw, to modify user fees and charges at the Cowichan Aquatic Centre, effective September 8, 2009, to identify that Grade 5 students are admitted free of charge.

Warrant Reports Recommendation: that the Committee receive and file the cheque registers for (File: Vault) April, May and June, 2009.

New Business:

Catalyst Tax The Committee reviewed a letter, dated July 2, 2009, from Richard Garneau, (File: 2430-20 CAT/ President and CEO of Catalyst Paper Corporation. The letter noted that 1970-01) Catalyst is paying $946,903 taxes levied by the Municipality on behalf of other governments and $1,500,000 of the $5,927,360 of municipal taxes levied. The Committee directed the CAO to draft a reply. The Director of Finance noted that this leaves a $4,427,360 shortfall. The Committee discussed how to deal with this shortfall, and possible cost savings over the remaining 5 months of the year to minimize the impact of the tax shortfall. The Committee directed staff to provide suggestions for cost saving measures.

U.B.C.M The Committee discussed limiting participation in the 2009 UBCM Conference, Convention as a cost saving measure. There was no consensus on this issue; therefore, it (File: 0250-20 UBCM) was agreed that this matter be discussed at the July 15, 2009 Committee of the Whole meeting.

Page 2 of 3

Page 88 of 211 Minutes - Jun 7

July 7, 2009 Administration and Finance Committee Minutes

Recommendation: that the Committee refer participation in the 2009 UBCM Conference to the July 15, 2009 Committee of the Whole meeting.

Vancouver Island The Committee reviewed the June 23, 2009 letter from the Vancouver Island Regional Library Regional Library requesting information for its Facilities Plan. It was noted that Facilities Plan the Chemainus branch is due to be upgraded in 2009 and that North Cowichan (File: 7960-20) needs to review its plan for this facility.

Adjournment The meeting ended at 4:45 p.m.

Next Meeting The next meeting will be held on August 10, 2009.

Certified correct

Signature of recording secretary Chair or presiding member

Page 3 of 3

Page 89 of 211 Page 90 of 211 Minutes - Jun 16

MUNICIPALITY of North Minutes COWICHAN

Meeting Agricultural Advisory Committee

Date June 16, 2009

Time 8:30 a.m.

Place Municipal Hall - Large Committee Room

Members Present Blaine Hardie, Chair; Robert Davison, David Groves, Johanna Mellor, Gerry Plester, Jim Quaife, Neil Wilson, Marcel Fleurie and Councillor Ruth Hartmann (comprising a quorum)

Members Absent Mayor Tom Walker

Also Present Chris Hall, Director of Planning; Wayne Haddow, District Agriculturist; Geoff Millar, Cowichan Valley Regional District, Economic Development Officer; and Kathy Lachman, Cowichan Valley Regional District, Business Development Officer

Agenda The Committee approved the agenda, as circulated.

Minutes The Committee adopted the minutes of the meeting held on May 19, 2009.

The Committee discussed issues surrounding non-agricultural uses on Agricultural Land Reserve (ALR) lands and whether there is merit in using land that otherwise might be idle.

The Committee also discussed the suggestion, arising out of the previous minutes, that a Section 9 application is needed to manage drainage and beavers at the Quamichan Lake outlet. Wayne Haddow indicated that the Ministry of Agriculture has advised him that it no longer makes such applications. Blaine Hardie indicated that the Cowichan Agricultural Society (CAS) has indicated that it is willing to undertake the application process in partnership with others (i.e. District of North Cowichan). The Committee asked that staff attend the next meeting to outline the municipality’s position and role on this ongoing matter.

The Committee reviewed the minutes of the Technical Planning Committee meetings held on May 12 and 26, 2009.

The Committee reviewed the minutes of the Advisory Planning Commission meeting held on May 22, 2009.

Business:

Presentation on Wayne Haddow provided information on mapping for specialty crops. He used Specialty Crops examples from the Victoria and Okanagan areas to illustrate how such mapping can assist farmers. He reviewed the classes and categories used in the Canada Land Inventory mapping. He highlighted limiting features such as rockiness, topography and aridity. Mr. Haddow suggested that Class 6 soils with an aridity rating could become Class 1 with irrigation. He noted that given local micro climate effects, elevations below 250 metres are suitable for specialty crops,

Page 1 of 2

Page 91 of 211 Minutes - Jun 16

June 16, 2009 Agricultural Advisory Committee Minutes

including sites with up to 30% inclines. Southern exposures are desirable, along with protections from the marine air (i.e. 2 km away from ocean). He concluded by noting how valuable the Island Wine Growers Association had been in sharing local knowledge and experiences.

Cowichan Valley Bev Suderman and Sandra Smith presented the Food Security Charter and Food Security requested that individuals and the Committee support the document. They also Charter asked that the Committee forward a recommendation to Council seeking its endorsement.

The Committee deliberated on the language in the document. Some felt that Item 1 was overstated as a “right” and that the term “need” would be more appropriate. The Committee recommended that the delegation forward the suggested wording change to the group who developed the Charter’s language for consideration.

Recommendation: “That the AAC forward Cowichan Valley Food Security Charter to Council for its endorsement.” Defeated

Committee members felt that the delegation should appear before Council to present this matter, rather than have it come from the Committee.

Farm Tour Review Councillor Hartmann gave a report on the farm tour and noted highlights from the farm visits. She expressed concern that the B.C. provincial funding for agriculture is extremely low compared to all other provinces. This lack of funding is creating challenges for the industry, including the reduction of local staffing resources to assist with local farming concerns. She asked the Committee to support a resolution being sent from Council for debate at the upcoming Union of BC Municipalities’ conference. The Committee agreed to work with and support Councillor Hartmann on this matter.

Objectives for the This item was tabled for the next meeting. Year

Gravel Removal and Wayne Haddow asked if staff could provide the Committee with a copy of the Remediation Plans remediation plan for the gravel removal off Highway 18, near Averill Creek. He noted that the conditions at the site’s conditions are ideal for reinstating it to agricultural use, if done correctly.

Correspondence The Committee received an email, dated May 28, 2009, from Sarah Whittam requesting assistance in finding agricultural land to purchase.

Adjournment The meeting ended at 10:30 a.m.

Next Meeting The next meeting will be held on July 21, 2009.

Certified correct

Recording secretary Chair or presiding member

Page 2 of 2

Page 92 of 211 Minutes - Jun 23

MUNICIPALITY of North Minutes COWICHAN

Meeting Chemainus Recreation Needs Assessment Committee

Date Tuesday, June 23, 2009

Time 6:00 p.m.

Place Municipal Hall - Large Committee Room

Members Present Mayor Tom Walker, Chair Councillor George Seymour Wendy Lambert

Members Absent Mark Saunders (with notice) Cole Rentier John Woods

Also Present Jim Dias, Chief Administrative Officer (CAO) Ernie Mansueti, Parks and Recreation Director Councillor, Al Siebring Bernie Jones, Consultant

Approval of Agenda

Circulation of Agenda The agenda was circulated, but not approved.

Adoption of Minutes

Review of Minutes The minutes of the meeting held on May 21, 2009 were reviewed, but not adopted.

Business

Quorum The Committee noted that a quorum was not present, but agreed to continue the meeting.

Correspondence - The Committee reviewed the June 11, 2009 letter from the Chemainus Valley Chemainus Valley Historical Society. The Consultant will amend Historical Society the final report to include the Society's concerns. The Committee File: 0360-20 C will send a letter to the Society thanking them for their input.

Final Assessment The Committee reviewed the June, 2009 final Chemainus Report Recreation Needs Assessment report by Yates, Thorn and File: 0360-20 C Associates Inc.

Page 1 of 2

Page 93 of 211 Minutes - Jun 23

June 23, 2009 Chemainus Recreation Needs Assessment Committee Minutes

Disbandment of With the completion of the consultants report, the Committee will Committee now be disbanded. The Mayor thanked the members for their work on the Committee. He will send a letter of appreciation to each member thanking them for volunteering their time and expertise.

Adjournment

Adjourn The meeting adjourned at 7:12 p.m.

Minutes certified correct

Recording Secretary Committee Chair

Page 2 of 2

Page 94 of 211 Chemainus Recreation - Final Report

Chemainus Recreation Needs Assessment Municipality of North Cowichan

June 2009

YATES, THORN & ASSOCIATES INC. WITH ASSOCIATES IN COMMUNITY & PERSONAL DEVELOPMENT

Page 95 of 211 Chemainus Recreation - Final Report

2 Yates, Thorn & Associates Inc.

Table of Contents

EXECUTIVE SUMMARY 3

INTRODUCTION 6 PROCESS 6

THE CURRENT CONTEXT 7 REPORTS PROVIDING THE CONTEXT FOR RECREATION NEEDS ASSESSMENT 7 FACILITY FOCUSED REPORTING 8 DEMOGRAPHIC CHANGE IN CHEMAINUS 9 TRENDS IMPACTING RECREATION 11

THE CURRENT RECREATION SYSTEM IN CHEMAINUS 13 OBSERVATIONS FROM THE COMMUNITY LEADERS SURVEY 19

STRENGTHS AND CHALLENGES 21 YOUTH CONSULTATION 22

THE FUTURE – A STRATEGIC ISSUES APPROACH 24

GOAL #1 - ADDRESSING THE RECREATIONAL NEEDS OF ALL PEOPLE AND GROUPS WITHIN A COORDINATED RECREATION SYSTEM 25 GOAL #2 - DEVELOPING THE COMMUNITY’S CAPACITY FOR RESIDENTS OF ALL AGES TO ACHIEVE A HEALTHY AND ACTIVE LIFESTYLE 30 GOAL #3 - ENHANCING FACILITIES AND SERVICES SUCH THAT RECREATION SYSTEM AND OVERALL COMMUNITY GROWTH IS FOSTERED. 34

IMPLEMENTATION 39

Appendices are separately bound and are available at the Municipal Office.

Page 96 of 211 Chemainus Recreation - Final Report

Chemainus Recreation Needs Assessment – June2009 3

Executive Summary

Over the last several years, the Municipality of North Cowichan has worked to address several key issues in Chemainus: the future of the Old Fire Hall and a site for a skateboard park are two such issues. After several approaches have proved unsuccessful, it was decided to take a broader look at recreation needs. The firm of Yates, Thorn & Associates, with Associates in Community & Personal Development, were retained to prepare a Recreation Needs Assessment, and this report is the result of those investigations.

A number of activities were undertaken in order to understand recreation needs both now and in the future: in particular previous background reports were reviewed, demographics and trends in recreation were analyzed, programs and facilities inventoried, and the public consulted through a number of approaches.

Chemainus has a population that is currently around 4,500 and which is expected to grow slowly over the next several decades to 5,500 by 2026. The population is generally older than the BC average, and will continue to age, and recreation needs must be set against this demographic, but also in the knowledge that young people are essential to the community’s future and will continue to be important recipients of recreation services.

Chemainus is well endowed with recreation facilities, and with organizations that deliver recreation programs. Most of these facilities and programs are delivered by not-for-profit groups, rather than by the Municipality.

The community also has significant recreation resources and other strengths: it has a great park system with trails and opportunities for walking and biking; good indoor and outdoor sports facilities, adjacency to the water; a growing arts community and several good, locally run facilities, such as the Community School and the Seniors Centre.

The consulting team identified three goals it believes capture an appropriate response to Chemainus’ recreational needs:

1. Addressing the recreational needs of all people and groups within a coordinated recreation system 2. Developing the community’s capacity for residents of all ages to achieve a healthy and active lifestyle 3. Enhancing facilities and services such that the recreation system and overall community growth is fostered.

Within these three overall goals, a series of strategies, rationales for them, and first action steps were identified.

Goal #1 - Addressing the recreational needs of all people and groups within a coordinated recreation system

Strategy #1.1 - Delivering Programs for All Ages

• Working with the School District to ensure greater community access to the two public school facilities in Chemainus. • Resolving the future of the Old Fire Hall. • Finding a location for the skateboard park • Considering how more unstructured play opportunities can be created.

Page 97 of 211 Chemainus Recreation - Final Report

4 Yates, Thorn & Associates Inc.

Strategy #1.2 - The Municipal Role as Coordinator, Communicator and Funder

• The establishment of a part-time coordinator for Chemainus should be included in the 2010 budget discussions. • Council should be asked to commit to broadening the description of recreation programs to include the full spectrum of organizations and agencies in Chemainus • A community grants fund should also be considered within the 2010 budget deliberations.

Strategy #1.3 - Maximizing the Use of School Facilities

• Continue to work with SD79 on grant applications to the SCC Program and other new provincial granting programs as they emerge.

Strategy #1.4 - Ensuring Affordability

• Develop a list of low cost activities and prepare them into a webpage and simple brochure. Include the information about the Canadian Tire Jump-Start program in this material

Strategy #1.5 - Linking Chemainus to Regional Resources

• Call a meeting of parents and youth, through the Chemainus Neighbourhood House Association (CNHA), to discuss the potential of such out-trips, ensuring that local transit operators are included in the discussions.

Goals #2 - Developing the community’s capacity for residents of all ages to achieve a healthy and active lifestyle

Strategy 2.1 - A Coordinated Trail System

• Develop a consolidated trail map of the community and identify priorities for which application for funding should be made to an appropriate provincial funding program

Strategy 2.2 - Active Parks and Outdoor Facilities

• Approach the School District with a view to purchasing the section of the Old Elementary School site for use as a skate park.

Strategy 2.3 - Safeguarding the Natural Environment for Recreational Uses

• Ensure that passive recreational values are considered both in the review and finalization of the OCP and maintain the practice of environmental assessment in subsequent local subdivision planning.

Strategy 2.4 - Increasing Water Access

• Continue to work with the developers of the Marina and other local landowners and the public to improve waterfront access between Kin Beach and the foot of Oak Street and add amenities for physical recreation.

Goal #3 - Enhancing facilities and services such that the recreation system and overall community growth are fostered.

Strategy 3.1 - Enhancing Arts and Culture and Strengthening Tourism and Community Economic Development

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• Enter into discussions with the Chemainus Valley Cultural Arts Society to identify needs more precisely and to review potentials for development of the sector.

Strategy 3.2 - Developing an Inclusive Community Facility

• Commission an architect to develop a design for the Old Fire Hall that includes both an engineering study of the current building and an urban design assessment of its location and orientation to the rest of the Civic Core

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Introduction

Recreation services, which we define broadly, are at the heart of community life. Increasingly we define our communities by their quality of life, and their quality of life by their recreation amenities and services. When we add the other benefits of recreation – environmental, economic, social – we realize that recreation, broadly defined, is indeed a vital community service.

Chemainus is a unique place, West Coast paradise for many. Its residents treasure their lifestyle which is characterized by a concern for the environment, a passion for community, and a commitment to an active lifestyle. These are unique values however the keys to good recreation planning are more generic:

• Fostering community development through partnerships with voluntary and not-for-profit organizations.

• Partnering with the education and health systems to deliver programs and services that again go beyond just recreation.

• Developing quality of life for healthy citizens through strong communities and healthy environments - delivered by top quality staff and well trained volunteers in community owned facilities. Process

In late 2008, the firm of Yates, Thorn & Associates Inc. with Associates in Community & Personal Development were hired to undertake a recreation needs assessment for Chemainus. This has involved the following: • Reviewing those other documents that collectively define the context for planning for recreational needs (see Appendix A). • Analyzing the demographics of the community (see Appendix B); and how trends in recreation will influence the community and recreation delivery over the next few decades (see Appendix C). • Inventorying places where recreation happens (facilities, parks and trails), the organizations involved in delivery of recreation opportunities, and the actual programs delivered (see Appendix D). • Conducting a brief survey of community opinion leaders to determine what they think the issues are or should be. Other opinions and ideas were obtained through a Facebook site and through receipt of a number of emails and newspaper articles (see Appendix E). • Interviewing a range of key informants and holding a community visioning workshop. • Meeting with youth in the community both in the school setting and at the Old Fire Hall to discuss their recreational needs and aspirations. • Bringing all these ideas and issues together into a strategic issues framework and identifying Chemainus’ key recreation needs, the rationale for them and the first steps in the implementation process.

All these elements are brought together in this report. Appendices are separately bound and are available at the Municipal Office.

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The Current Context

A needs assessment cannot be created in isolation from its context. For this study, that context is provided by recent reports by the Municipality that concern recreation and planning, the changing demographics of the community, and the broader trends that are impacting society as a whole and more specifically recreation. Reports Providing the Context for Recreation Needs Assessment

Over the last several years, a number of reports have been prepared which provide some context for the current Recreational Needs Assessment. None of the reports was Chemainus-specific, and two of the documents were written over ten years ago. It should be noted that the updating process for the Municipality’s 2002 Official Community Plan (OCP) is going on at this time, but will not be completed until the fall 2009.

A Parks and Open Space Strategy1 (from 1998) indicated that Chemainus was well-supplied with parks and open spaces but called for a number of developments for the future throughout the Municipality. It notes “for most of the park types, Chemainus is well supplied with parks and open space. The review of existing conditions suggests that there are fewer play lots than would be expected for this population”. The report noted that the highway separated many people from parks and open spaces. The population build-out figure used was 6,812, but no date is attached to that. The report called for: • Creation of a park encompassing Copper Canyon if heavy use of Chemainus River area continued. • Improving access to recreation areas along the Chemainus River • Maintaining existing informal recreation areas as land is subdivided and development occurs • Creation of a pedestrian/cycle easement between Mt Brenton Golf Course, Fuller Lake, and Crofton • Since play lots are deficient in Chemainus, park acquisitions should be made to provide connections to existing open spaces • Explore partnerships with the province for greenbelt acquisitions • Formally designate and add signage to Mt Sicker Road and forest roads that are part of the Municipal trail network

A Recreation Facilities Study2, from 1999 and building on the first one, assessed recreational facilities. It concluded “that the Municipality of North Cowichan is well served with recreational opportunities, but as population increases, additional facilities will be required to maintain this high standard”. Attention is called to needed actions for various activities and facilities (e.g., arenas, playfields, sports courts) but no Chemainus-specific recommendations are made. The report ends by saying the Municipality should continue joint use partnerships with the School District and make greater after-school use of school buildings.

Dating from 2002, A Trail Network and Cycling Plan3 represents an attempt to knit together the trails of the Municipality, the Regional District, and Duncan into one seamless network; numerous very specific work items are listed, none of which was in Chemainus.

1 Parks and Open Space Strategy for the District of North Cowichan. Lanarc Consultants, Ltd., February 1998. Approx. 40 pp 2 Recreational Facilities Study. Parks and Recreation Department and Planning Department. March 1999., 18 pp. 3 Trail Network and Cycling Plan. Prepared by Lanarc for District of North Cowichan, Cowichan Valley Regional District, and City of Duncan. n.d. (Pre 2002), 63 pp.

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A systematic inventory of all 56 park areas in the Municipality4, using a standard template to describe each one, was prepared in 2006. Thirteen of the areas are within Chemainus, ranging from beach access stairs to the ball fields, from the neighbourhood-scaled Caswell Park to the Fuller Lake Arena, area, and Park. The 13 are Askew Creek Wilderness Park, Caswell Park, Chemainus Ball Park, Chemainus Lake, Chemainus River Park, Cook Street Park, Fuller Lake Arena and Area, Fuller Lake Park, Gerry Smith Park, Heritage Park, Kinsmen Beach Park, Malcolm Stairs, Vista Grande Stairs, and Waterwheel and Cenotaph Parks.

Also among the documents reviewed was a report of the Official Community Plan Review Survey, conducted by Ipsos-Reid in January 20085. Ipsos-Reid conducted a telephone survey of 501 randomly-selected Municipal residents, covering satisfaction with the community and progress in implementing the 2002 OCP. Such surveys help identify unfinished business from the earlier OCP as well as newly-expressed needs. The survey indicated that recreation was not a major issue in explaining why quality of life has increased, nor a major ‘top-of-mind’ issue. Municipal services, however, are noted as a concern voiced more often by Chemainus residents than by respondents in other parts of the Municipality. The overall sample also said recreation was 9th most important issue the new OCP should address. Chemainus respondents were much more likely to say the level of development in the Municipality is too much.

A May 2008 report6 on implementation of the 2002 OCP identified what was and was not accomplished. Over 80% of the tasks identified in the 2002 OCP were deemed to have been accomplished by the time of this May 2008 report. Most items were either Municipal-wide, pertinent to other, non-Chemainus parts of the Municipality, or not germane to the issue of recreation. Reference is made to the completion of a ‘Chemainus Community Centre’, by which is likely meant the conversion of the old fire hall into a youth centre plus offices. As well, completion of a Chemainus River Regional Park was mentioned as a task whose completion was frustrated by the Provincial government’s unwillingness to engage in a necessary land exchange.

Both in 2007 and 2008, the Chemainus Resident Association conducted mail-out surveys. The first of those contained little pertaining to recreation. In the second survey, in which the approximately 200 respondents indicated the relative importance to them of various public actions, there was strong support for a youth centre and for more arts and culture programs.

A draft Chemainus Greenway Feasibility Study was prepared in early 2008. While it has not yet been approved by Council, pending a variety of other decisions, it is likely to form part of the planning for Chemainus over the next several years. It proposes a series of interlinked trails and paths running north-south through the community. Facility Focused Reporting

In 2008 architect Dean Paterson was requested to prepare a design concept for a multi-use building for the old Chemainus Fire Hall site. Following input from a number of sources, the concept evolved into a complex mix of public use, retail, office space and residential uses. The development site also evolved from the old fire hall site to include lanes, the municipal parking lot behind the building and an adjacent commercially-zoned lot. Two versions of the plan were worked on and following input from the Council Committee, the Municipal Council engaged a land use economist, Paul Rollo and Associates, to explore the costs and options to undertake the project as a public private partnership (P3).

Mr. Rollo’s advice to Council was that P3s work well in some situations but they usually require a larger site with greater development potential to provide sufficient profit incentive for a private

4 Municipal Parks - District of North Cowichan. Ernie Mansueti. May 2006, 102 pp. 5 Official Community Plan Review Survey, Ipsos-Reid Public Affairs, January 2008, 42 pp. 6 Official Community Plan - Section 10 Plan Framework - Implementation and Next Steps, May 15, 2008, 32 pp.

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partner. Given the small size of this property, it would require several stories of residential development which would not be in keeping with the character of Chemainus at this time. Mr. Rollo also had some concerns about the uncertainty of the market demand for office space and the appropriateness of the suggested mix of public recreation and residential uses. He expressed more confidence for commercial on the ground floor with three or more floors of residential above. He also suggested that Council look seriously at maximizing the development potential of this prime site and use the proceeds towards the costs of building a recreation centre elsewhere. Council questioned Mr. Rollo about the economic potential of the site and expressed serious concerns about the cost of the project. Members of Council noted in their discussions that while they would like to see some re-development of the property that will help bring more life and vitality into the core of Chemainus, they do not have a good sense of what the public would support. They also recognized that there may be better sites for a recreational centre and that by enhancing the development potential of this property through rezoning and possible land assembly, it may be possible to subsidize the recreational component elsewhere.

At that time, Council decided to take other approaches to the issue, one of which was the development of terms of reference for this Recreation Needs Assessment. Demographic Change in Chemainus

Over the last 15 years, the North Cowichan population has grown from 21,373 in 1991 to 27,557 in 2006. The majority of this population growth occurred in the 1991/6 period, although housing growth has continued throughout the whole period.

Over the last inter-census, there has been a significant drop in the number of persons per dwelling due to two factors:

• In-migration of ‘baby boomers’ seeking residences for retirement and pre-retirement. • Reduced numbers of children and youth, leaving many households with only parents (‘empty nesters’) or one child not two or more.

The estimate for Chemainus for 2006 is between 4,500 and 4,700 residents (the difference being whether the population of the Indian Reserves are included).

Relative to BC as a whole, Chemainus’ population has a higher average age, with 40% being under age 44 and 60% being over. In BC as a whole, these are virtually reversed with 57% being under 44 and 43% being over that age.

The average size of couple families is between 2.6 and 2.8. Lone parent households have more children and fewer adults on average. Thus there are over 6,600 children in North Cowichan, of whom 29% live in lone parent families. This pattern is also the norm in Chemainus. There are 1310 families of which only 688 had children living at home. There were 213 (31%) lone parent families of which 158 or 75% had female heads of household.

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Generally, Chemainus has a fairly gradual and even distribution of income, with most families earning in the $50,000 to $70,000 range, and some over $100,000. Around 270 families out of 1,255, or 22% earned under $40,000 in 2005.

Chemainus Income Distribution, 2005 250 200 150 100 50 0

Projected Population Growth

The population of North Cowichan is expected to grow slowly over the next 15 years from around 29,300 to 33,900 in 2026.

Chemainus currently has 16% of the Municipal total and this is expected to remain constant over these next 15 years, growing from 4,500 to 5,500 by 2026.

The current ratio of people to housing is 2.44 persons per dwelling. With all the new housing built recently, and much of the existing housing stock, a lower ratio is seen. If, as expected, this trend continues, then additional housing units will be required. The OCP is projecting this demand in Chemainus to be at least 800 housing units, and possibly over 1,000 new units, to accommodate both the increased population and the lower occupancy rates.

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As noted previously, the child and youth population is not expected to increase markedly. A recent report7 for School District #79 (Cowichan Valley) notes recent declines in the North/Chemainus Zone and projects little growth (to the projection end date of 2023)..

1400

1200

1000

800 8/12 600 1/7 400 K

200

0 2000 2002 2004 2009 2011 2013 2015 2017 2019 2021 2023 1998 2006

Trends Impacting Recreation

Any assessment of recreation needs must look as far into the future as possible to ensure that initiatives put in place today will continue to be relevant in the future.

What are the changes that might be anticipated over the next 10 to 20 years? Some are unknown, but many, especially those that will impact the next decade, already exist today.

A fuller discussion of trends is provided in appendix B, and is summarized here.

It is necessary to analyze trends at different scales. Three levels can be identified

Values – the highest level of trends…those ‘really big picture’ issues that create the backdrop to everything we do. These forces are changing our society often in ways we are only distantly aware of. However the increase in consumerism is driving expectations for recreation services toward higher quality, more specialized services, and often this market is being catered to, for those who can afford it, by the private sector; the personal fitness market is an example. The two groups who are most impacted by these trends are youth (and their parents) and younger adults, and those with the purchasing power to match their aspirations. Recreation services for these groups, and they have historically been mainstays of the recreation system, must therefore evolve toward higher quality, more focused services and facilities.

Demographic shifts and changing social and economic structures – the demographic make-up of Chemainus has been commented on earlier in this report, and it exemplifies the major changes that are occurring in Canada’s population:

7 Yates, Thorn & Associates for School District #79 – Demographic Assessment – 2008.

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• An aging population – the ‘baby boom’ generation is moving toward their senior years, with many implications for recreation, such as a focus on social activities and arts and cultural programming, rather than more ‘physical’ activities such as sports.

• Changing families and household structures – the traditional family (mom, dad, one or two children) has shrunk to less than 20% of all families, with a rise particularly in single person households, both seniors and young people living alone.

• Still lots of children and youth in absolute numbers – while proportionately, children and youth are becoming a smaller part of the total population, there are still many of them to push recreation demand.

• Low income households are increasing and the gap between rich and poor is widening – a large number of families live below the Low Income Cut Off (LICO) level, but this is a higher proportion for single parent women and children.

Other important change variables include:

• Technology – which is impacting the recreation of everyone, from video games among the young and a TV world of 500 channels that keep children and youth in their homes, while the Blackberry means that many workers are ‘on call’ 24/7, leaving less time for recreation for themselves or their families.

• The environment and global warming are impacting local communities, and municipal commitments to carbon neutrality will force these changes on municipal recreation. At the same time, individuals are working harder to reduce their eco-footprints and the recreation system needs to offer them every support in these endeavours. Smart growth planning will be embodied in the revised OCP, and walking and biking trails will allow residents to access key destinations in Chemainus while also building their personal health. Any new buildings must be ‘green’, and this may limit the degree to which old buildings can be renovated. Children and families will want to be connected closer to nature, and gardening, including community gardens, will see a new renaissance…as will the humble backyard chicken!

• Recreation will also play a role in building community spirit, and recreation programs and facilities can assist through being a hub for such activities.

Recreation delivery is also changing in response to these changes:

• All ages and genders must be served, although a public recreation delivery will remain on basic services and introductory skill development, relying on other agencies to build beyond this level.

• The role of the municipality as coordinator of services and opportunities will increase, and any direct service role will diminish. There will be more partnerships with not-for-profit groups who will be the deliverers of the recreation experiences.

• There will be more health and wellness programming, more arts and cultural programs, more focus on children’s nature play, more support for after school programming and more drop-in programming.

• These changes will also have to be implemented with fewer volunteers, as national trends indicate their numbers are declining too, although Statistics Canada reporting also indicates those volunteering are giving more hours…a recipe for volunteer burn-out.

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The Current Recreation System In Chemainus

As in every community, there is a complex mix of programs delivered by a range of agencies, both public, private and not-for-profit, for a range of clients.

In Chemainus, the following observations can be made:

• At least 30 organizations can be identified, carrying on 38 programs, in 17 facilities. In addition there are 13 parks or open spaces within the Chemainus portion of the Municipality, many of which are venues for programs or informal recreation. • Fuller Lake Arena is the location for most separate programs, either hockey, skating, figure skating, or lacrosse. It also serves as a room rental facility, provides recreation programming and supports community user groups. • The Community Elementary School is also a venue for many programs of a more social and educational nature, generally focused on children and families. The Boys and Girls Club offers children’s programs before and after school from an on-site portable. • Two centres, for seniors in the Seniors Centre and for youth in the old fire hall, are more drop in, with occasional programming. • The high school runs school dances and field-trips. • Adult fitness classes are delivered by the Municipality at Fuller Lake, but are primarily delivered by private companies from storefront locations or private homes. • Arts programming is in short supply with only a couple of programs, some festival events, and a museum of local history. • Sport is delivered in the school gyms and through soccer, baseball, softball, etc. at the various parks. • The churches in Chemainus also provide both facilities for other groups to deliver programs (e.g. Karate, scouts and guides), programs for their own community (e.g. hockey camps) and programs of a religious nature, especially at certain times of the year such as Christmas. • The Mt. Brenton Golf Course is owned by its members, but is open to the public and serves all age groups. • Many of the downtown merchants serve a tourist market, which is also social recreation for many residents. The Chemainus Festival Theatre also provides for recreation as well as tourism.

Over the last several years, the Municipality has partnered with the School District to upgrade schools so that they can provide both enhanced educational experiences and better community recreation. Examples of this include: contributions to the track and sportsfield upgrading, including lights, at Chemainus Secondary; the development of sport courts at both the secondary and elementary schools; and a contribution to the cost of the new playground at Chemainus Elementary.

The Municipality of North Cowichan recreation and park expenditures allocated to Chemainus within the overall Municipal Recreation and Parks budget are over $1.2m, with revenues of $237,000. Over half these expenditures and all of the revenues come from Fuller Lake arena. Most of the remaining expenditures are for maintenance of the parks in Chemainus. Youth outreach program expenses are $94,000, with community recreation programs and program expenses costing around $40,000. It should be noted that this is, in total, but a small proportion of the expenditure on recreation, since all the organizations noted above have budgets that sometimes run to the same level as the Municipality if not in some cases more.

In addition, the value of the volunteer contributions made within these organizations is, even if valued at a minimal $10 per hour, quite enormous. The Cowichan Neighbourhood House staff commit time that, on this basis, can be valued at over $350,000 per year.

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Facilities

As in many communities, especially those with a strong sense of community, recreation opportunities are provided in a variety of recreation facilities. • In Chemainus, the Municipality owns several, with Fuller Lake Arena being the prime location from which programs are offered. In addition, the two fire halls, the old and the new, both offer spaces for community recreation, the Old Fire Hall being the home of the Chemainus Neighbourhood House Association (CNHA) and its youth programs, and the New Fire Hall having space that can be rented for a variety of programs and activities. • The schools are also key recreation facilities, primarily the two public schools, but also St. Joseph’s Catholic School which has both a gym and soccer field that are used. • Churches serve as the venue for a variety of community programs and events, as do a number of the private facilities such as the cafes and hotels. • Other private venues are in the business of recreation, such as the New Image Fitness Studio and Curves. • Several not-for-profit organizations are also key facilities, in particular the Seniors Centre, the Legion Hall, the Golf Course and to a lesser extent the Theatre.

DISTRICT OF NORTH COWICHAN CHURCHES Old Fire Hall Chemainus United Church Fuller Lake Arena St Michael's & All Angels Church Chemainus Fire Hall (new) Calvary Baptist Church

SCHOOLS Private NOT-FOR-PROFIT ORGANIZATIONS St Joseph's School Senior Drop-in Centre Public Royal Canadian Legion Chemainus Community Elementary Mt Brenton Golf Course School Chemainus Festival Theatre Chemainus Secondary School

PRIVATE OWNERSHIP Best Western Festival Inn Chemainus Gardens RV Park New Image Fitness Studio Dancing Bean Café Curves

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Programs

• Most of the Municipality’s recreation programs are delivered at Fuller Lake Arena. These are primarily ice related – hockey, learn-to-skate, etc – but also some programs that run in the multi-purpose room. There are also likely programs that use the dry floor in the summer, and it also serves as a location for summer camp programs. • There is an effective joint use agreement with the School District that allows no cost access to schools for community programs in return for no cost ice time at Fuller Lake. • The Community School also offers a range of programs focused on school age and pre-school children, with the Boys and Girls Club running a program from an on-site portable. • The Ball Park is home to summer ball programs and some soccer. • The two age-specific drop in centres provide programming for youth at the Old Fire Hall and for seniors at the Seniors Centre, while fitness programs for adults are provided at the several private sector establishments . • There are also programs for youth run at the Secondary School and at the Festival Theatre.

FULLER LAKE ARENA CHEMAINUS COMMUNITY SCHOOL Per-School Learn to Skate Eagle Wings PreSchool Can Skate Preschool Community Kitchen Pre-Power Skating Kidzcamp Cowichan Valley Minor Hockey Assn. Strong Start Power Skating FineartZcamp Pre-Junior Skating Big Brothers & Big Sisters Figure Skating No Sweat Fitness! Skate, Movie & Pizza Night at the Rink Mixed Volleyball Coed Hockey School Boys & Girls Club – Before and after Fit Past Fifty - Seniors Fifty school Hatha Yoga Badminton Boat Pro CHEMAINUS SECONDARY SCHOOL Pizza, Movie & Skate Nights at the Rink Youth Field Trips Open skating Youth Dances Drop-in hockey Taoist Tai Chi…and many more.

CHEMAINUS NEIGHBOURHOOD HOUSE CHEMAINUS FESTIVAL THEATRE Chemainus Drop-In Zone KidZplay Chemainus YAK (Youth Action Krew) Young Authors

DOWNTOWN & OLD TOWN SPORTS PROGRAMMING CHEMAINUS Chemainus & District Baseball Assn. Seaside Yoga Studio Stuart Channel Babe Ruth Baseball Curves Mid-Island Senior Babe Ruth Baseball New Image Fitness Studio Cowichan Valley Lacrosse Assn. Chemainus Valley Cultural Arts Society Mid-Island Soccer Club Twisted Sisters movies & jam nights Chemainus Valley Museum

DOWNTOWN – SENIORS CENTRE Seniors Drop-in

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Organizations

• The organizations that are involved in recreation delivery are therefore the two main public agencies, the Municipality of North Cowichan and the School District. Beyond them, the not-for-profit sector is a major player in recreation delivery, with some of the local organizations and local branches shown below. A prime one is the Chemainus Community Schools Association which does extensive programming at the elementary school. • These are supported by the churches and the one stakeholder owned corporation, the Mt. Brenton Golf Club, while recreation is also a for-profit business for cafés, fitness and yoga studios • Many of the Churches in Chemainus also have land that has recreational amenities, such as tennis courts, which are used by their and the general community.

LOCAL NOT-FOR-PROFIT LOCAL NOT-FOR-PROFIT Chemainus Senior Drop-In Centre BRANCHES Cowichan Neighbourhood House Mid-Island Senior Babe Ruth Association Baseball Cowichan Valley Minor Hockey Stuart Channel Babe Ruth Baseball Association Chemainus & District Baseball Cowichan Valley Lacrosse Association Taoist Tai Chi Fuller Lake Skating Club Royal Canadian Legion Chemainus Festival Theatre Boys & Girls Club Chemainus Community School Society Chemainus & District Chamber of Commerce Chemainus Valley Cultural Arts Society Little Town Christmas Committee Chemainus Community School Association Chemainus Festival of Murals Society Chemainus Valley Historical Society

PUBLIC Municipality of North Cowichan School District 79

PRIVATE SECTOR CHURCH-BASED New Image Fitness Studio ORGANIZATIONS Pnina Yoga Studio Chemainus United Church Curves St. Michael’s Church Best Western Festival Inn St. Joseph’s School Dancing Bean Café Calvary Baptist Church Twisted Sisters Tea Room Chemainus Gardens RV Park STOCKHOLDER-OWNED Mt. Brenton Golf Course

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Parks and Open Spaces

Chemainus has 15 parks and open spaces. These are of various kinds, serving various purposes: • Three neighbourhood parks are small in land area and serve the immediate neighbourhood around them for casual play/activities. • Three provide access to the ocean, with two just being access trails/stairs, but one, Kin Beach Park, offering a variety of play equipment for children. • One is a sports park, focused primarily on baseball. • One, Askew Creek, is a natural area/wilderness park, providing opportunities for walking close to the centre of town. • And the others are community parks, serving all the community, and offering a variety of outdoor experiences. • There is also play equipment at Waterwheel Park and at Caswell Park.

COMMUNITY PARKS NEIGHBOURHOOD PARKS Chemainus Lake Caswell Park Chemainus River Park Cook St Park Fuller Lake Park Gerry Smith Park Heritage Park Channel View Tot Lot (undeveloped) Waterwheel & Cenotaph Parks

WATER ACCESS PARKS COMMUNITY SPORTS PARKS Kinsmen Beach Park Chemainus Ball Park Malcolm Stairs Vista Grande Stairs Daniel Street Stairs

WILDERNESS PARKS Askew Creek Wilderness Park

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Current Budget Allocations

The total recreation and park expenditure allocated to Chemainus within the overall Municipal Recreation and Parks budget is over $1.2m, with revenues of $237,000. Over half these expenditures and all of the revenues come from Fuller Lake arena. Most of the remaining expenditures are for maintenance of the parks in Chemainus. Youth outreach program expenses are $94,000, with community recreation programs and program expenses costing around $40,000.

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Observations from the Community Leaders Survey

In order to get a broad idea of what the community was thinking about recreation needs, a survey was prepared early in the needs assessment process and distributed to 40 individuals who it was thought would be able to give this overview of community concerns.

A total of 24 surveys were received back by the due date specified on the survey.

Data from the surveys was collated and a full reporting is provided in appendix E. While this was a very small sample and its results are not statistically valid (nor were ever meant to be), its results did provide a basis for more in-depth questioning within other parts of the study process.

The broad results were as follows:

• While a few people noted that a skateboard park and a bowling green were specific facilities that were lacking from the community, there was general recognition that trails and bike lanes, water access and environmentally sensitive lands were in poor supply, but that community and athletic parks, golf courses and beautification were in good supply and good quality.

• The response to the ‘youth centres’ question was very clear – everybody responded that Chemainus was ‘poorly served’ in terms of both quality and quantity of this amenity.

• Respondents indicated that Chemainus was well served in terms of both quantity and quality for amenities such as neighbourhood halls, weight rooms, gyms, etc .

• Specific support focused on the need for a community centre serving everyone, a youth centre, and a skateboard park.

• The skatepark received broad support as the top priority for Chemainus. Doing something to improve the physical condition of the Old Fire Hall was also noted by many respondents, as was greater use of the schools for recreation programming.

• While doing something about the Old Fire Hall as a building was supported, there was little support for relocating its current services and programs. Nor was there much support for a second ice surface at Fuller Lake.

• There was strongest support for greater collaboration with other public agencies (although some skepticism was noted in a number of the comments).

• Involving citizens in more volunteer roles was supported, although when the idea became more specific, such as involving them in planning, managing and financing facilities, the level of support was much less.

• Partnering with the private sector, corporate signage and sponsorship all received some level of support.

• Any suggestion of more fees or taxes, or lower levels of service, were roundly rejected.

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Issues Agreement

Chemainus needs a skatepark for its youth Most Agreement The Old Fire hall is looking very tired; and needs a full renovation or torn down for a new building

The schools should be used more for recreation programs

There is inadequate recreation programming in Chemainus

The ields and diamonds at Chemainus Ball Park need upgrading

The Old Fire Hall provides important space for recreation programs and services and should be maintained

A second arena at Fuller Lake should be a priority for Chemainus

Least The services and programs at the Old Fire Hall Agreement should be relocated

0 0.5 1 1.5 2 2.5 3

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Strengths and Challenges

At an open community workshop in Chemainus on March 4, 2009, members of the public identified the strengths and challenges of the local recreation system as they saw them. Their collective comments were as follows:

Parks Parks are ample but in need of improved maintenance. Echo Heights represents an opportunity for more wilderness-oriented parkland. Dogs are an issue at Kin Beach.

Trails & Walking Chemainus has a number of walking trails, but there could be more with the designation of Echo Heights as park land. While not a formally designated park, Echo Heights provides an important walking experience. There are differing opinions as to how safe the community's sidewalks are. The Greenways Feasibility Study and the soon to be undertaken Alternative Transportation Study will add focus to this planning.

Bikes & cycling Chemainus is not seen as a good place for bicycling, lacking both bike paths throughout the community and bike racks in the downtown core.

Outdoor sports facilities Outdoor sports facilities include general-use parks, ball parks, and tennis courts. These tend to be scattered, with some at Fuller Lake, some at the secondary school, and some at St. Joseph's School. Playgrounds for children are deficient.

Downtown revitalization Although not a recreational issue per se, downtown revitalization could improve the experience of being downtown.

Water-oriented recreational opportunities Water-oriented recreational opportunities in Chemainus are fewer than its geography might allow. There is one waterfront park with a beach, and several other beach access points. Fishing occurs from private boats and from the shore. Lacking are a boardwalk, water-sport oriented businesses, a seaside restaurant, and wide expanses of waterfront access are denied by the lands owned by the mill. Projects which increase this access should be promoted.

Community Centre At present, Chemainus has no centralized community recreation centre. Such a facility would ideally offer various programs and activities. Existing facilities that could conceivably serve that purpose all have problems: the old fire hall would require extensive renovation; the new fire hall is not sufficiently available and has no public parking; facilities owned by others, such as church meeting halls, are suitable for only a narrow range of activities and are not always available. The facilities that at this time hold greatest potential simply in terms of what they have are the two public and one private schools.

Youth programs & facilities Chemainus' youth do not have a skateboard park, an acceptable place to hang out in the evening, and have few job opportunities.

Senior facilities & programs There is high praise for the Senior Drop-In Centre both in its facility and its wide array of programs and activities. One suggestion is for more intergenerational activities.

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Indoor sports facilities In general, indoor sports facilities are available, particularly an ice arena and several full-sized gyms. There are, however, issues around the use of gyms, namely, their lesser accessibility to unorganized groups, and the resistance of some older youth to using the elementary school gym. The new aquatic centre in Duncan is viewed by many as too distant. Lacking are curling and racquetball facilities and a bowling alley.

Fitness Fitness facilities and programming are more available through the private sector, creating an affordability barrier for some, and an accessibility issue for many others. There is a fitness facility at the new Cowichan Aquatic Centre, but it is farther away than most residents wish to travel for this kind of service. Fitness programs are offered by the Municipality at Fuller Lake Arena and at the Elementary School. The Community Schools Association will be installing an 800-metre fitness trail around the school, open to all during non-school hours and on weekends.

Social environment Chemainus is viewed as a safe and sociable community, but vandalism is perceived by some as a problem. Recent data indicates that it is no more of an issue than in other communities.

Organization & communication Communication and coordination among recreation providers are lacking as is information for citizens about the full scope of what's available.

Arts & culture & tourism For a tourist community focused on famous murals, Chemainus is otherwise deficient in the array of arts and cultural opportunities often available in other communities. More public music and concerts are suggested along with more galleries and museums and an arts centre.

Transit Public transit does not at all facilitate broad use of recreational facilities: no bus goes to Fuller Lake and service to Duncan (and the aquatic centre) is marginal at best.

Movie theatre Chemainus lacks a movie theatre; the closest one is now in Duncan, with Ladysmith's theatre having closed recently.

Miscellaneous Miscellaneous issues include summertime water shortages, and the need for: regional recreational planning, a larger library, and room for start-up recreational or fitness activities. Youth Consultation

Two sessions were held with youth, one at the school, where youth filled in a brief survey form, and one at the Old Fire Hall, where a discussion session was facilitated. Various questions were asked:

What do you do for recreation now? Youth at the school played a wide variety of sports: hockey, soccer, lacrosse, badminton, football; however fewer at the Old Fire Hall noted sports involvement. Youth also indicated that they ‘just hang out’: video games, watching TV. Beyond that youth noted various individual activities such as going to the library, biking and BMX with friends, walking and going for a run.

Those at the Old Fire Hall were asked what they liked about it and why they came: the qualities they appreciated were fun, warm, food is available, and it has friendly staff.

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What does Chemainus need for youth recreation elicited the following responses:

• A skateboard park • Better trails for BMX and getting around safely • A youth centre or place to ‘chill out’.

What should the youth centre have for amenities? It should be large enough for several activities to go on at once; a skateboard area outside and a gym inside; a space to just chill-out with games & computers, and a room with big screen for movies; a kitchen with meals for those who need them; youth programs, e.g. sports teams; dances which might draw new people to centre; good friendly adult supervision.

Youth also made several other comments that are worth noting:

• In asking for a swimming pool, they commented that the new Cowichan Aquatic Centre was too distant since there was no transit. • The Old Fire Hall was not open on weekends when it was really needed by youth. • What they wanted was also more adult acceptance in the community; they recognized that, as youth, they had a somewhat negative image and that there were certain activities, such as shop-lifting, which contributed to this image. They were also aware that by activities such as volunteering in the community, they could improve that image.

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The Future – A Strategic Issues Approach

Chemainus is a small community with a significant sense of community as well as a proud history. Over the past decade, its primary economic generator, the forestry industry, has slowed, and many fewer people are employed in this sector. Its population growth has also slowed, but housing development has continued. There has been good growth in the tourism industry, but this has not replaced those well-paid forestry industry jobs, and although the community has a reputation as ‘the little town that could’, the struggle for growth has been an uphill one. Its population, like that of many Vancouver Island towns, is aging, and the youth population is shrinking; this trend will continue over the next two decades, unless there is significant renewal in the industrial base. The population will grow from around 4,500 in 2006 to 5,500 in 2026, although it is anticipated that this will require 800 to 1,000 new dwelling units. This in turn will place pressures on the areas of undeveloped land, many of which are used for informal recreation such as walking with friends or pets, or for children’s unstructured play. The Chemainus population have been consulted several times over the past decade, and recreation needs, both indoor and outdoor, have had reports written about them. In past surveys, the public has been generally content with the level of recreation provision, both in the community and accessible through the wider district facilities. These latter include the arena at Fuller Lake and, most recently the new pool in Duncan in which the Municipality is a partner. Ironically, the addition of the pool has generated a negative sense among some community members, primarily because they are paying for a facility which is, for those without a car, generally inaccessible. Other recreational issues have caused concern in the community. Attempts to find a positive solution to the deteriorating condition of the Old Fire Hall which, in 1997, was turned into a community facility focused on youth and managed by the CHNA, have not so far been successful. More recently, the search for a location for a skate park has also been, to date, unsuccessful. And finally, the future of Echo Heights, a 21-hectare parcel of woodland where development is included in the OCP and which some residents feel should be preserved as public open space, has been an irritant in the public realm. Organizationally, the delivery of recreation opportunities in Chemainus is complex. Many agencies, mostly not-for-profit groups or small businesses, deliver programs in a plethora of facilities, many of which are adapted from other, previous uses. The Municipality owns some of these facilities and delivers programs in some of them while leasing others to other agencies. There is little overall coordination or cohesion to the system. This all forms a backdrop to the assessment of recreational needs. Residents are seeking a system which generates a sense of community, provides a coordinated set of recreation opportunities for all ages, and allows residents to easily and affordably develop their own strategies that deliver healthy, active lifestyles. The consulting team identified three goals it believes capture an appropriate response to Chemainus’ recreational needs:

1. Addressing the recreational needs of all people and groups within a coordinated recreation system 2. Developing the community’s capacity for residents of all ages to achieve a healthy and active lifestyle 3. Enhancing facilities and services such that the recreation system and overall community growth is fostered.

Within these three overall goals, a series of strategies, rationales for them, and first action steps are identified in the following section.

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Goal #1 ‐ Addressing the recreational needs of all people and groups within a coordinated recreation system

Strategy 1.1 ‐ Delivering Programs for All Ages

• Chemainus To ensure that opportunities for both programmed and spontaneous Recreation recreation are available to all age groups in the community. Needs…

• Rationale The importance of recreation in the community is now widely accepted as delivering a range of benefits, both economic, environmental, personal and social. The correlation of lack of physical recreation with diminished health and increasing health care costs is well established. All ages in the community are entitled to the opportunity to access a range of recreation experiences. These experiences can be divided into programs and spontaneous or drop-in activities. It is the role of the Municipality to ensure that this adequate range is provided.

This is not to say that the Municipality must always be the delivery agent. While many large urban municipalities play a very significant delivery role, in most smaller communities and most rural communities, not-for-profit community organizations are the main deliverers, often supplemented by private sector agencies which see a profitable market niche.

However a systematic approach to ensuring recreational needs are addressed is essential, and our analysis leads to the following conclusions:

Pre-school – while there are waiting lists for some of the programs, and licensed childcare spaces in Chemainus are limited especially for the younger ages, the supply of both programs and drop-in care is managed primarily by the Community School Association and is generally adequate. This is true both in systemic terms – there is a system that works to review supply and demand and respond to it – and in terms of numbers of programs and spaces. However, this system is very much volunteer run and the Municipality should find ways to strengthen it through discussions with the Community School Association.

Middle childhood (6 to 12 years) – again, the location for most of the programs for this age group is the Community School. Programs are run directly by the Community School Association, but also by the Boys and Girls Club and other organizations. The main focus is before and after school programs, although programs, often for adults and middle schoolers, are offered in the evenings. In addition, the community sports associations are very active in Chemainus offering programs at Fuller Lake Arena (hockey, lacrosse and figure skating) as well as ball and soccer in their respective seasons. Other groups, such as scouts and guides, are also active in Chemainus. Thus there is really no shortage of structured programs for this age group, although there may be affordability issues for some families (see below). However unstructured recreation opportunities are more difficult to find, and while this is often the case in other communities, it is clearly evident in Chemainus. It is also becoming a more widely recognized issue (see section on Trends),

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and recent moves to reunite children and nature8 provide recreational opportunities which the Municipality could well take notice of. Having said that, the Old Fire Hall does offer some opportunities for the older members of this age group, and strengthening those drop-in opportunities should also be a priority.

Youth (13 to 18 years) – while there is programming available to this age group, through such organizations as Scouts, Guides, and many sport groups, and many youth are indeed engaged in these activities, the reality is that this age group prefer to ‘just hang out’. Where would they like to hang out? Their preference would be for a skateboard park and for an indoor centre. In Chemainus, the former is on the Municipal Council agenda, with the search for a site well underway, and the latter is provided through the CHNA programs at the Old Fire Hall. When after school and evening programming at the high school is added, this is a facility and program mix which is adequate and probably more than is found in most communities of this size. However all three facilities need work: the skateboard park needs a site; the Old Fire Hall building needs to be renovated or rebuilt; and some improvements and alterations to the high school could make it more programmable for community use.

Adults – Adults, like youth, are looking for both unstructured and programmed recreational opportunities. Given their generally greater mobility and greater affluence, they are used to accessing these over a wider region. And opportunities are provided in Chemainus through several private fitness businesses, theatre, arena, coffee shops, etc. As well, most of the facilities that have already been noted, such as the schools, also provide programming for adults, and any support for this age group should be channeled through groups such as the Community School Association.

Seniors – Chemainus has a very active seniors society and Seniors Centre. It offers a wide range of drop-in and structured programs. While these programs could be expanded, this should be left to the Society who should be encouraged to discuss their needs with municipal recreation staff. Expanding health oriented programming that is offered through the Seniors Centre is likely both a recreation need and a health need and VIHA should be encouraged to be part of this discussion.

This analysis by age groups would indicate that the following needs should be addressed:

• Strengthening of pre-school and young family recreation through the Community School Association. • Strengthening the opportunities for unstructured play for the middle school ages. • Consolidation of programs for teens both at the Old Fire Hall and at the high school. • Support as required for adult and seniors programming.

8 For information on the March 2009 conference at on Child Nature Reunion see www.naturechildreunion.ca. Also see Louv, R. (2006) Last Child in the Woods.

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• Actions and First The priorities for action should be: Steps • Working with the School District to ensure greater community access to the two public school facilities in Chemainus. • Resolving the future of the Old Fire Hall. • Finding a location for the skateboard park. • Considering how more unstructured play opportunities can be created.

Strategy 1.2 ‐ The Municipal Role as Coordinator, Communicator and Funder

• Chemainus To be better coordinated, with the current and hopefully expanded Recreation program base clearly communicated to residents, with organizations Needs… that deliver recreation programs funded to the degree necessary for them to do their job efficiently and effectively.

• Rationale Our inventories of recreation programs, facilities and delivery organizations have indicated that there are many programs delivered by a wide range of organizations in a large number of facilities.

A review of the Municipality’s Programs, Activities and Facilities Guide mentions very few of them. Indeed it allocates from page 4 to 23 to programs at the Cowichan Aquatic Centre, page 24 to Fuller Lake Arena, and the remaining few pages (25 to 32) to all the other recreation opportunities in the Municipality. Its focus is therefore primarily on the programs that it delivers.

The problems that this poses are three-fold:

• Firstly there is no focus on ensuring that the required range of programs is available. • Secondly, the public has no place to go to find out what is happening in Chemainus, programs that they might be interested in signing up for. • Thirdly, those organizations in Chemainus that do deliver these programs remain largely ‘below the radar’ and as a result receive neither the recognition nor the funding that they need.

The solution to these problems is to restructure the approach to the communication of recreation opportunities by using the internet (much more cost effective than a printed brochure) to identify all the programs that exist, facilitate on–line registration for these programs thus providing a ‘made-in-Chemainus’ solution to the problem.

In addition, Council should establish a community grants fund to support those not-for-profit organizations that deliver programs. Generally their needs are small and their contribution to the community enormous. In the current economic climate, funding from some of their traditional sources has been reduced.

Finally, consideration should be given within any staff restructuring to establishing a part-time Community Recreation Developer position based in Chemainus, whose responsibilities would be coordination not program delivery, and who would be responsible for continually

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assessing needs and finding ways to respond via a community development approach. Resurrecting a Chemainus-specific advisory committee to the Parks and Recreation Commission could assist this person keep an ear to the ground and be responsive to community needs. Organizations that should be included in this should include youth, seniors, schools, First Nations and others as appropriate.

• Actions and First The priorities for action should be: Steps • The establishment of a part-time coordinator for Chemainus should be included in the 2010 budget discussions. • Council should be asked to commit to broadening the description of recreation programs to include the full spectrum of organizations and agencies in Chemainus. • A community grants fund should also be considered within the 2010 budget deliberations.

Strategy 1.3 ‐ Maximizing the Use of School Facilities

• Chemainus To ensure that the three schools in Chemainus, the Community School, Recreation High School and St. Joseph’s Catholic High School, are used to the Needs… maximum of their capacity out-of-school hours.

• Rationale The public makes few distinctions about which publicly funded agency controls which facility, and they see the schools as places with a range of general and specific facilities and used by students only between the hours of 9.00am and 3.00pm. In fact, this is a very false assumption: the schools are extensively used after 3.00pm for both school and community recreation and education activities. Indeed, the elementary school is a community school and a range of after-school programs are offered by the Chemainus Community School Association (CCSA) and by the Boys and Girls Club.

However more could be done to increase this access and programming. While the elementary school was designed for community use, and has various security elements that restrict access beyond the common, community areas, this is less the case with the high school, although there is a potential for this and it seems to be have been a part of the most recent (2003) renovations. Such enhancements are not costly and can be of immeasurable assistance in reassuring school staff that ‘their’ spaces, equipment, etc will be protected. Such arrangements at the secondary school would open up a number of key spaces for greater community use: the gymnasium, the multipurpose room, the library, the computer lab, for instance.

Capital funding was available through the School Community Connections Program for these kinds of renovations for public schools. Now, phase 2 of this program provides funding for operational expenses, so start-up costs could be covered in this way. The degree to which the Catholic high school is interested in greater community use should be discussed with them. Funds recently received by SD79 will allow enhanced community use of both the elementary and the secondary school.

Actions and First Continue to work with SD79 on grant applications to the SCC Program Steps and other new provincial granting programs as they emerge.

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Strategy 1.4 ‐ Ensuring Affordability

• Chemainus To identify a set of programs and activities that can be accessed by Recreation those with low incomes in Chemainus, and to publish a guide to low cost Needs… activities.

To work with all organizations in Chemainus to build funds that will cover the costs of recreation for low-income children and youth.

To expand and more broadly market the current Municipal program (LAP) that allows recreation access for low income individuals and families.

• Rationale Affordability of recreation opportunities for low income among families, especially single parent families, lurks behind every community as an unspoken drag on engaging in healthy recreation activities. The census tells us that this is an issue in Chemainus, even though no one spoke of it in such terms. It is an issue which needs to ‘come out of the closet’ if we are to ensure that recreation activities are available to everyone who needs them. This is particular the case with children and youth. Some sports and other local organizations have provisions to assist those in need, but few persons have made use of these provisions, and there is a need to make access to all such programs non-discriminatory.

The community needs to take two approaches to this problem.

Firstly, an inventory of low cost activities needs to be prepared and posted on the Municipal website as well as made available in printed form.

Secondly and perhaps a longer term project, the community needs to establish a fund to be used by organizations to cover these kinds of costs. It is likely that service organizations, businesses and unions will be prepared to provide donations to start the fund. It should be noted that individuals can apply to the Canadian Tire Jump-Start program for funding, and this could be better promoted in the community (and noted in the low cost activities guide noted above). The local fund would assist local organizations rather than individuals.

In broader terms, the Municipality of North Cowichan should also research the approaches of other municipalities to ensuring access for low income individuals. One model, used in , is the LIFE (Leisure Inclusion for Everybody) program, although a similar program exists at Cowichan Aquatic Centre (LAP), it needs to be both expanded to other programs and more broadly marketed. A one-stop source of assistance would eliminate the need to apply to multiple sources, perhaps reducing any discomfort on the part of the applicant.

• Actions and First Develop a list of low cost activities and prepare them into a webpage Steps and simple brochure. Include the information about the Canadian Tire Jump-Start program in this material.

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Strategy 1.5 ‐ Linking Chemainus to Regional Resources

• Chemainus To find ways of making regional facilities, especially the Cowichan Recreation Aquatic Centre and Fuller Lake Arena, more accessible to Chemainus Needs… residents of all ages, but especially youth.

• Rationale Chemainus is a small community and cannot expect to have the same range of recreation amenities as a larger more urban community. Equally, it is quite close to Duncan and the new Cowichan Aquatic Centre, and to Nanaimo with its range of facilities and amenities. Accessing these recreation opportunities is not a problem for those with a car…it is only a few minutes on the highway. However it is much more challenging for those without cars, especially the young and the elderly. In particular, youth commented that Chemainus is ‘boring’ without such amenities.

Establishing a better transportation system for accessing the Aquatic Centre and Fuller Lake Arena in particular should be a priority. This could be adjusting or better publicizing the transit system’s timing to make access easy on evenings and Saturday afternoons, for instance. Or it could be using a vehicle (appropriately licensed), driven by a volunteer, to provide such shuttling.

Either way, youth should be engaged in this planning as the system will be more likely to be used if it meets their needs and they are involved in its planning.

• Actions and First Call a meeting of parents and youth, through the Chemainus Steps Neighbourhood House Association (CNHA), to discuss the potential of such out-trips, ensuring that local transit operators are included in the discussions.

Goal #2 ‐ Developing the community’s capacity for residents of all ages to achieve a healthy and active lifestyle

Strategy 2.1 ‐ A Coordinated Trail System

• Chemainus To consolidate its trails planning and to move rapidly forward to develop Recreation a coordinated trail network. Needs…

• Rationale Much work has already been done on creating a system of trails, pathways, sidewalks, bike lanes and greenways. It is always a topic of importance with the public in any recreation survey and the Municipality of North Cowichan has commissioned several studies over the past several years. More recently, there has been a much greater appreciation of the importance of these trails as both linear parks, as mechanisms for maintaining a healthy and active lifestyle, and as a contribution to reducing greenhouse gas emissions and reducing our ‘eco-footprints’.

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Various kinds of trails have been identified over the past decade and progress made on some of them. In particular, bike routes to Duncan and Crofton, and, with the road improvements to the Ladysmith portion of Chemainus Road, a sidewalk almost all the way to Ladysmith. Other priorities should be a trail to the Fuller Lake Arena, and linking trails, with appropriate TCH crossings, to the upland areas west of the highway.

There are several funding programs for this kind of trails planning and construction. Funding from the Built Environment Active Transportation (BEAT) Program has been received by the Municipality of North Cowichan.

• Actions and First Develop a consolidated trail map of the community and identify priorities Steps for which application for funding should be made to an appropriate provincial funding program.

Strategy 2.2 ‐ Active Parks and Outdoor Facilities

• Chemainus To develop a skate park. Recreation Needs…

• Rationale Community and neighbourhood parks are the recreation elements most frequently used by the greatest portion of the population. Along with a trail system that allows residents to walk from their house to the park, they form a core element of a community’s spontaneous recreation system.

There are two major kinds of parks: natural or passive parks allow for walking with friends and animals, nature appreciation, bird watching, etc; while more active parks allow sports to be played, community gardens to be grown, or skate-boarders to recreate.

Generally, the sport fields in Chemainus are adequate for the use they receive and require only regular maintenance to keep them in good shape and meeting the needs of their users. Certainly, the sports community would like higher level facilities but, given the aging population in Chemainus, the present level of provision is adequate.

There is however a need for a skate park. This was made clear by the youth, by the community leaders surveyed, and most everyone else who was consulted and the Municipality is committed to it. While the most appropriate location would be close to the high school, the recent refusal on the part of the School District to have it located on school property is unfortunate and would seem to bar this solution. A second alternative would be adjacent to the ball diamonds in Chemainus Ball Park.

There is considerable literature on site selection criteria for a skatepark9. The following are key criteria:

9 See http://lin.ca/skate-parks

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• Geographic location: the location is accessible to youth, and is in an area where youth congregate. • Supporting infrastructure: such as trails or transit to ease accessibility, trees to offer summer shade, benches for youth and adults to watch the action and socialize, washrooms, and preferably indoor youth space. • Community harmony: local residents, especially those who overlook the skate park, should be minimal in number and be supportive of the initiative. • Other park user harmony: if the skate park is in a park with other users, they are supportive, and activities are separated in some way. • Safety and security: the skate park should be built to CPTED (Crime Prevention through Environmental Design) standards and can be easily observed by the police at all times.

Even a cursory analysis of the two sites indicates that a site close to the school is superior. This was very much the view of the school students during the youth consultation, and the first site proposed by the Municipality was on the sport court which was originally developed with joint municipal/school district funding. However this site, on school district property, was rejected by the School Board primarily due to concerns about control of the site during and after school hours.

Up until recently, the School District was intending to sell the land adjacent to the secondary school, which had once been the old elementary school site, for development. However an offer to purchase has recently fallen through and the land is now unencumbered. Since the School district entered into this agreement for sale, the Ministry of Education, which must give permission for school district sales of land, has changed its policy re disposal of land. Their new policy states (in part):

Available school space should be available for alternative community use; for example, early learning, child care services, adult and industry training education programs, family resource centres, seniors’ centres, public libraries, health care and therapy services, local social services, community recreation programs.10

10 http://www.bced.gov.bc.ca/policy/policies/school_closure.htm

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It would appear that this new policy would include the sale of land to the Municipality for a skateboard park, and this should be further explored with the School District before the alternative site at Cowichan Ball Park is selected. • Actions and First Steps Approach the School District with a view to purchasing the section of the Old Elementary School site for use as a skate park.

Strategy 2.3 ‐ Safeguarding the Natural Environment for Recreational Uses

• Chemainus To ensure that land that is in informal recreational use, especially Recreation walking and bike riding, is either protected or developed in a manner Needs… that protects these values and opportunities

• Rationale While parks look inexpensive to maintain, they do need constant attention by the Municipal parks staff: grass is cut, trees trimmed, litter bins emptied. Thus adding parkland to the Municipality’s inventory should be done in a strategic manner.

However it is also true that land in Chemainus for housing will be required over the next few decades; a need for land for 800 to 1,000 homes has been identified in the OCP.

There are several blocks of land which are noted in the OCP for residential uses and which have passive recreational values. One such area is Echo Heights, land which is currently in Municipal ownership. Such land as this has significant potential for recreation and every effort should be made to develop it in ways that preserve these passive recreation values.

• Actions and First Ensure that passive recreational values are considered both in the Steps review and finalization of the OCP and maintain the practice of environmental assessment in subsequent local subdivision planning.

Strategy 2.4 ‐ Increasing Water Access

• Chemainus To maintain and increase the recreation potential of its limited Recreation waterfront. Needs…

• Rationale Chemainus has considerable waterfront of various kinds: oceanfront, lakefront and streams and rivers. In terms of the lakes and rivers, the community has done a creditable job over the years of preserving access with a park on Fuller Lake and trails along Askew Creek and at various points on the Chemainus River.

Enhancing the waterfront access is an objective of the OCP.

However much of its oceanfront access is alienated by industrial uses, past, present and future. In addition, much is high bank waterfront, where residential development comes to the top of the bank, further alienating views from the public realm. This means that the access to what little non-privately controlled waterfront there is must be accessible must be maximized for public use and enjoyment.

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There would appear to be several areas where such access can be increased:

• The two beach access trails and landings need to be better marked and linked into the overall trail system. • Kin Beach Rotary Park, which is a small gem of a park and whose play equipment is only seven years old, needs rejuvenation. Its play equipment is outdated and with creative planning and landscaping it would be much improved. • The current Marina Quay development should be part of a wider plan to gain access to the waterfront between there and the downtown. • Finally, some development around the end of Oak Street and the ferry terminal will allow the waterfront to be opened up both for public walking/access, and for commercial activities such as would add to the tourism industry. The newly formed Business Improvement Area might be a useful group to work with on this project.

• Actions and First Continue to work with the developers of the Marina and other local Steps landowners and the public to improve waterfront access between Kin Beach and the foot of Oak Street and add amenities for physical recreation.

Goal #3 ‐ Enhancing facilities and services such that recreation system and overall community growth is fostered.

Strategy 3.1 ‐ Enhancing Arts and Culture and Strengthening Tourism and Community Economic Development

• Chemainus To develop arts and cultural programming and to find a facility that can Recreation serve as a home for it. Needs…

• Rationale Art and cultural programming are a growing aspect of recreation, with an audience that is older and growing. Chemainus has a small amount of such programming at the present time, although it does have an arts and a visual art based tourism industry.

This is a sector that could grow and, with some support, could be grown into an element of the overall tourism industry.

The key to growing this sector will be finding a facility that can serve as a home for it, whether it is an arts centre as such or, more likely, a smaller facility where a variety of arts programs can be offered.

• Actions and First Enter into discussions with organizations such as the Chemainus Valley Steps Cultural Arts Society and the Festival of Murals Society to identify needs more precisely and to review potentials for development of the sector.

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Strategy 3.2 ‐ Developing an Inclusive Community Facility

• Chemainus To develop a plan for an appropriately-scaled but comprehensive Recreation community centre. Needs…

• Need While the community school has a goal of being ‘a hub of community activity’, in reality it is out of the centre of town and has too limited a clientele. The Old Fire Hall has been the home to the CNHA for 10+ years, and while it is well located, its youth orientation is problematic for some residents and it certainly does not serve as a community hub at the present time.

The Old Fire Hall is in a deteriorating condition and needs to be either comprehensively renovated or demolished. Additional land is available to expand the building footprint, and although this was looked at in 2008, it is still the best option for a true community centre.

• Locational Criteria Chemainus as a community has many attributes that make it an attractive small town:

• Its main through streets do not run through its centre: both the Old Victoria Road and Oak Street access to the ferries avoid the main centre. • It has spent considerable energy over the years promoting its small downtown and making it into an attractive commercial tourism core. • Its murals add very much to this feel.

At the centre of the core is a large open space…a parking lot for buses and cars.

Around that core are several important public recreation amenities – the Old Fire Hall which houses the Tourism Information Office and the CHNA, and Waterwheel Park and a public washroom extensively used by bus passengers, etc.

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Around the core to the north and west are residential areas which include a number of other recreational amenities, and to the south are industrial lands (although there is land known as ‘the Benchlands’ which are a potential site for residential development in the next few years).

Given this overall assessment of what makes Chemainus, the consultants are of the opinion that the location for the community centre should be in the centre of the community. While it could be located at the Chemainus Ball Park or be an addition to the Community School, we feel that, locationally, the centre should be in the centre!

And the site of the Old Fire Hall is very strategic and very appropriate. It should be renovated or rebuilt at the earliest opportunity. We would add one proviso: that the architects build into their work a strong urban design element so that the new building really complements and adds to

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Chemainus Recreation Needs Assessment – June2009 37

the broader civic core11. What is needed is to include an urban design assessment of, and plan for, the core – from the Seniors Centre in the north to the start of the Willow Street stores, taking in the three parking areas, the Old Fire Hall, Waterwheel Park and the immediately adjacent spaces and access roads. This urban design plan would look at the area around the Old Fire Hall more comprehensively to ensure that the community centre and the surrounding uses work together and complement one another to create a more vibrant town square.

This concept is very much that proposed in the 1997 plan for Waterwheel Park, and also recently emphasized in the Imagine Chemainus report.

• Required Space Within this community centre design, various spaces need to be and Amenities planned for, as listed below. A first step in architectural design is preparation of the program, a text, as opposed to graphic, statement of what purposes the structure is intended to serve. Those will need to be prioritized if there are many requests for inclusion. Broad-based, active involvement in the design process by all stakeholders – youth, adults, seniors, First Nations, municipal staff, service providers, etc - will assure a design that is responsive to multiple community needs. Feeling ownership in a building starts with having been actively involved in its design.

• Civic spaces – for the Tourist Information Office and for a small municipal office for one or two staff, one of whom would be the recreation coordinator/community developer noted earlier in this report. A total of 1,000 sq ft will suffice. A new home for the library might also be included in the design brief. • Youth recreation spaces – approximately 5,000 sq ft of space including an overheight activity room. The main area can be more or less open plan allowing it to be divided by its furniture and amenities. There should be several small office spaces for staff and counselors. These spaces should be designed and managed such that they can serve other program uses during the day, while still serving as youth spaces after school, in the evenings and on weekends. • Arts spaces – arts are growing and Chemainus is a location where a downtown art centre would be a natural attraction and symbiotic relationship with the many small retailers of arts and crafts products. The precise nature of these arts spaces should be worked out between the local businesses and the Chemainus Valley Cultural Arts Society, but should not exceed about 2,000 sq ft of accessible ground floor and maybe mezzanine space. These need not all be in one structure – the urban design assessment could indicate that other parts of the Civic Core would better house, for instance, the arts and cultural spaces. If indeed engineering assessments indicate that the Old Fire Hall is better replaced than renovated, this will allow the building to change its orientation to the urban space that will be created, whether this is Town Square, piazza, or simply improved parking, circulation and access and beautification.

11 Urban design emphasizes the shaping of public space and how buildings relate to, and help define, the public space.

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• Actions and First Commission an architect to develop a design for the Old Fire Hall that Steps includes both an engineering study of the current building and an urban design assessment of its location and orientation to the rest of the Civic Core.

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Implementation

The consultants believe all the present recommendations are necessary. They realize, of course, that it’s not possible to act on all of them at once, and therefore offer the following timetable for phased implementation. It should be noted that some actions already underway by the Municipality are in effect implementing recommendations. Once this report has been reviewed by the public and endorsed by Council, the actions and first steps should be undertaken as follows:

Goal #1 ‐ Addressing the recreational needs of all people and groups within a coordinated recreation system

Action Timeline Priority within the first three years Strategy 1.1 - Delivering Programs for All Ages

• Working with the School Immediate See below District to ensure greater and ongoing community access to the two public school facilities in Chemainus.

• Resolving the future of the Immediate See below. Old Fire Hall.

• Finding a location for the Immediate See below skateboard park

• Considering how more Medium term This is an emerging initiative within recreation unstructured play and links with the Child Nature Reunion. opportunities can be Municipal staff should stay abreast of this created. initiative and be prepared to be a pilot community if/when a pilot program is announced by the province or BCRPA. Strategy 1.2 - The Municipal Role as Coordinator, Communicator and Funder Medium term Moving to a community development model is important to building a stronger, more • The establishment of a coordinated set of programs to serve the part-time coordinator for population of Chemainus, and this should be Chemainus should be given a high priority in 2010 budget discussions. included in the 2010 budget discussions.

• Council should be asked Medium term This should be a first priority of a community to commit to broadening development approach for Chemainus. A start the description of on this project has been made with this needs recreation programs to assessment and the inventory included in the include the full spectrum appendices lays out many of the programs and of organizations and organizations. This needs to be converted into a agencies in Chemainus program brochure, and added to the Municipal website.

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• A community grants fund Medium term Many of the local organizations could be much should also be considered stronger partners in the delivery of recreation within the 2010 budget programs if they were to receive some core deliberations. funding from the Municipality to pay for basic expenses. A grant fund of $25,000 should be established for 2010 and 2011, and evaluated at the end of the 2011/12 fiscal year to determine the degree to which it has increase recreational opportunities. Strategy 1.3 - Maximizing the Use of School Facilities

• Continue to work with Immediate Engage in discussions at the school level with SD79 on grant and ongoing school principals and the Community School applications to the SCC Society. The first focus should be determining Program and other new what programming already exists and which provincial granting areas of the school could accommodate programs as they emerge. additional programming. Once this is complete, it may be that programming opportunities are identified which meet the criteria of the current School Community Connections program, in which case the School District might be willing to partner on such an application. Following the inventory of programs and spaces, it may be identified that small changes to the two buildings (e.g. re security, access, storage) will allow greater community use. There is no program currently for this, but, dependent on the costs and benefits, the Municipality may be prepared to fund these changes. Strategy 1.4 - Ensuring Affordability Short term Developing a list of affordable activities is an effective short term step which will increase • Develop a list of low cost awareness of both the availability of such activities and prepare opportunities and the commitment of the them into a webpage and Municipality to ensuring recreation for all. This simple brochure. Include activity could be contracted out to a the information about the neighbourhood organization or would make a Canadian Tire Jump-Start good project for a summer student. program in this material Once this has been completed, the other steps proposed in the report, namely expanding the LAP program and building a funding base for organizations to cover the costs of recreation for those on low incomes, can also be initiated.

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Strategy 1.5 - Linking Chemainus to Regional Short term Looking for alternatives should begin Resources immediately, although solutions might take a while to generate. • Call a meeting of parents and youth, through the Chemainus Neighbourhood House Association (CNHA), to discuss the potential of such out-trips, ensuring that local transit operators are included in the discussions.

Goal #2 ‐ Developing the community’s capacity for residents of all ages to achieve a healthy and active lifestyle Action Timeline Priority within the first three years Strategy 2.1 - A Coordinated Trail System Medium term Considerable work has been accomplished on • Develop a consolidated this project, such as through the Greenway trail map of the community Plan. Work should continue, using funding and identify priorities for whenever it is available, such as through grants, which application for to move the actual plan forward, building key funding should be made to trail sections. an appropriate provincial funding program Strategy 2.2 - Active Parks and Outdoor Facilities Immediate Three actions are required: firstly to approach • Approach the School the Ministry of Education to confirm how their District with a view to policy directives are anticipated to work purchasing the section of especially re the cost of the land; secondly, to the Old Elementary approach the School District to ascertain the School site for use as a availability of the site; and thirdly to detail skate park. exactly what land is required for a skateboard park and its property description. Strategy 2.3 - Safeguarding the Natural Environment for Recreational Uses Ongoing No specific actions are required at this time.

• Ensure that passive recreational values are considered both in the review and finalization of the OCP and maintain the practice of environmental assessment in subsequent local subdivision planning.

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Strategy 2.4 - Increasing Water Access Ongoing No specific actions are required at this time. • Continue to work with the developers of the Marina and other local landowners and the public to improve waterfront access between Kin Beach and the foot of Oak Street and add amenities for physical recreation.

Goal #3 ‐ Enhancing facilities and services such that the recreation system and overall community growth are fostered. Action Timeline Priority within the first three years Strategy 3.1 - Enhancing Arts and Culture and Strengthening Tourism and Community Medium term Approach the Society to discuss enhancing arts Economic Development and cultural programming.

• Enter into discussions with the Chemainus Valley Cultural Arts Society to identify needs more precisely and to review potentials for development of the sector. Strategy 3.2- Developing an Inclusive Community Facility Immediate Develop a terms of reference for the design • Commission an architect process (which includes a participatory to develop a design for the community design process) and retain the Old Fire Hall that includes services of an architect/urban design team. both an engineering study of the current building and an urban design assessment of its location and orientation to the rest of the Civic Core

Page 136 of 211 Minutes - Jun 23

MUNICIPALITY of North Minutes COWICHAN

Meeting Economic Development Committee

Date Tuesday, June 23, 2009

Time 11:45 a.m.

Place Municipal Hall - Large Committee Room

Members Present Councillor John Koury, Chair Councillor Al Siebring Councillor Garrett Elliott Mayor Tom Walker (ex-officio)

Also Present Councillor George Seymour J. Dias, Chief Administrative Officer C. Hall, Director of Planning J. MacKay, Director of Engineering & Operations

Agenda The Committee approved the agenda, as amended.

Minutes The Committee adopted the minutes of the meeting held March 3, 2009.

Business:

Action Items The Committee reviewed the action items arising from the minutes of the May 11, 2009, meeting.

Mr. Dias, noting that he had not yet written to Mr. Andy Johnston, was directed to write to Mr. Johnston asking him to outline his concerns for the Committee.

Mr. Dias confirmed that a list of available municipal property was not yet compiled, however, a map reflecting this information was on display for the Committee’s information.

Mr. Dias reported that he was still in the process of clarifying whether tax revitalization areas under section 226 of the Community Charter exempt both land and improvements. He noted that he had contacted the City of Campbell River and the City of Powell River to inquire about their current tax revitalization programs.

It was noted that the Cowichan Valley Regional District (CVRD) had compiled a list of site selection criteria that addressed common questions raised by potential investors. Mr. Millar, CVRD’s Economic Development Manager, would be supplying that information to the Committee at an upcoming meeting.

Mr. Dias also advised that he had contacted Mr. Mike Hooper at the Nanaimo Airport Commission and that Mr. Hooper subsequently invited Committee members to attend a meeting at the Nanaimo Airport office to receive an update

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Tuesday, June 23, 2009 Economic Development Committee Minutes

on expansion plans and to answer questions. Mr. Dias was directed by the Committee to accept Mr. Hooper’s invitation and to arrange for a mutually suitable time for the meeting.

Mr. Hall reported that an amendment to add agriculture to the forestry zone as requested by Mr. Johnston at the last meeting of the Economic Development Committee (EDC) was underway. A report recommending this amendment would be tabled at the next Technical Planning Committee meeting.

Business Each member of the Committee was asked to provide their feedback on the Community Meeting business community meeting held in conjunction with the Official Community Plan review on Thursday, June 18, 2009.

Mr. Hall indicated he was generally disappointed with the low turnout, as well as the lack of input on the future vision for economic development within our community–whether the focus should be on drawing new business or retaining existing business, and the associated tools and mechanisms necessary to accomplish this. It was, however, consistently conveyed that customer service at North Cowichan needs to be improved.

Councillor Sebring noted that perception is considered reality and that in dealing with the development community, a different approach may be required.

Chair Koury noted that from his perspective, there was a common theme that came to light at the meeting on June 18, as comments made were similar to those from developers when the previous Council held a meeting with them in October 2008. Chair Koury believed there would be valuable information collected from the survey circulated at the June 18 meeting and the results would assist in determining how businesses view doing business in the valley. He believed that an unfair share of criticism was levied against staff of the CVRD’s Economic Development Commission .

Mr. Hall noted that the questions asked in the survey at the June 18 meeting are the same questions asked in the 2005 survey as well as the meeting with developers meeting held this past fall and, therefore, staff can start to correlate responses over the four-year period.

Terms of Reference The Chair circulated the amended terms of reference for the Committee’s consideration.

Recommended Resolution: that Council approve the terms of reference for the Economic Development Committee as circulated at the June 23, 2009, meeting.

Developer Meeting Several comments were made following the meeting held with developers on and Staff Follow-Up June 18, 2009, as follows:

• There is mutual acknowledgement that streamlining is important to the development community. Development permits take too long to be processed, and preliminary meetings to ensure that developers completely

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Economic Development Committee Minutes Tuesday, June 23, 2009

understand the scope of what is required of them in order to proceed is important. There needs to be better communication. • A developer database for feedback is important, particularly when the municipality is contemplating new planning amendments or changes in process. • Can web access be enhanced for those wishing to apply for subdivision, rezoning, OCP amendments, development permits, etc. • Periodic bylaw reviews, including input from developers, has considerable merit, as does the expansion of delegated authorities. • North Cowichan needs to fine-tune its checklist up front. • North Cowichan needs to emphasize to developers that complete packages submitted over-the-counter for developmental review will result in faster processing times. • North Cowichan must emphasize the importance of a preliminary meeting with applicants in order to ensure they fully understand the requirements.

The Committee requested an ongoing list of applications and their status to ensure that Council members are aware of any problems that are being encountered.

It was also suggested that there be one contact from the planning department and one contact from the engineering department on each significant development project.

Chair Koury summarized that in his view, there is an opportunity for staff and Council to improve communication of the municipality’s expectations and to improve its process.

Councillor Seymour noted that developers want certainty. Staff were requested to finalize a report on the changes that they felt could be made, how North Cowichan can respond to the developers’ suggestions, and how and when we can start promoting the changes that have been made.

Website The Committee agreed to defer discussion of website development and Development and marketing initiatives to the next meeting. Marketing Initiatives

Work Plan 2009 Chair Koury submitted a document for the Committee’s consideration setting out a framework for a work plan discussion. Essentially, he was requesting the Committee’s support to undertake an economic development plan and suggested that in his discussions with Mr. Millar, that the CVRD’s EDC may be able to assist in this area.

The Committee noted that currently the OCP does create some policy framework for economic development initiatives and that completing an economic development plan was a very bold step. The Committee deferred discussion to the next meeting.

Budget 2010 The Committee agreed to defer discussion of the 2010 budget to the next meeting.

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Tuesday, June 23, 2009 Economic Development Committee Minutes

Adjournment The meeting ended at 2 p.m.

Next Meeting The next meeting will tentatively be held July 21, 2009.

Certified correct

Signature of recording secretary Chair or presiding member

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Page 140 of 211 Terms of Reference

Economic Development Committee

Terms of Reference

Goal

To provide the North Cowichan Municipal Council with advice and recommendations on economic development issues.

Objective

To assist the Municipality of North Cowichan to fulfill the purposes of a municipality as set out in section 7 of the Community Charter by “. . . fostering the economic . . . well-being of its community,” and to support the work of the regional Economic Development Commission.

Mandate

The Economic Development Committee is a body that provides recommendations and advice to Council, including issues referred to it from Council and/or other committees, projects that Council wishes the Committee to undertake, and issues of economic development that are directed to it.

Purpose

The primary purposes of the Economic Development Committee are: › to promote economic development in North Cowichan by advising and recommending to the Municipal Council and Municipal departments on economic development issues; › to review and provide input on any plans, documents, or proposals from an economic development perspective that have been referred to it by the Municipal Council; › to promote economic development through communication and educational opportunities; and › to support the work of the Economic Development Commission as defined in the Regional Economic Development Strategy, specifically as they relate to North Cowichan.

Composition

The Committee will be a standing committee of Council, comprised of three members of Council and three senior staff members.

Page 141 of 211 Page 142 of 211 Minutes - Jun 18

MUNICIPALITY of North Minutes COWICHAN

Meeting Environmental Advisory Committee

Date Thursday, June 18, 2009

Time 4:30 p.m.

Place Large Committee Room

Members Present Mayor Tom Walker, Chair (ex-officio); Derrick Hill; Peter Nix; Colleen Gellein; Dave Preikshot; Barbara Park; Lisa Hartman (comprising a quorum)

Absent With Wanda Miller Notice

Staff Present Clay Reitsma, Assistant Municipal Engineer

Agenda The Committee approved the agenda as circulated.

Minutes The Committee adopted the minutes of the meeting held on April 16, 2009.

Business:

Committee Terms The Committee discussed the Terms of Reference for the Environmental of Reference and Advisory Committee. The Committee agreed to continue the discussion next Operation meeting.

Colleen Gellein left the meeting at 5:30 pm.

Adjournment The meeting ended at 6:45 p.m.

Next Meeting The next meeting will be held on Thursday, July 16, 2009 at 4:30 p.m.

Signature of Chair or presiding member Signature of Recording Secretary

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Page 143 of 211 Page 144 of 211 Minutes - Jun 19

MUNICIPALITY of North Minutes COWICHAN

Meeting Forestry Advisory Committee File: 0550-20 FAC

Date June 19, 2009

Time 8:00 a.m.

Place Large Committee Room

Members Present Wayne Coombs, Chair; Councillors Ruth Hartmann, John Koury, and Al Siebring; Mayor Tom Walker (ex-officio); Eric Jeklin; Mark Carter (comprising a quorum)

Staff Present Darrell Frank, Municipal Forester; Jim Dias, Chief Administrative Officer; Mark Ruttan, Director of Administration

Agenda The Committee approved the agenda, as amended.

Minutes The Committee adopted the minutes from the February 6, 2009, meeting, as circulated.

Business:

Action Items The Committee reviewed the list of actions required coming out the February 6, 2009 meeting.

Annual Report The Committee reviewed the 2008 Annual Report and commended the Municipal Forester and his secretary for the excellent job in producing the annual report. The Committee asked Chairman Coombs and the Municipal Forester to present the report to the Municipal Council. (File: 8930-20 ANN)

Quarterly Reports The Committee reviewed the Municipal Forester’s first and second quarterly reports of his department’s activities covering logging, road construction, planting, site protection, integrated resource management, silviculture, and public relations. The Committee also reviewed his estimates for revenues and expenditures to June 10 th which totalled $306,628 and $445,211, respectively, on a budget of $960,400. (File: 8930-20 MON)

Current Affairs The Committee received a verbal report from the Municipal Forester on current forestry activities, log prices, and issues. (File: 8850-45)

Woodworking The Committee reviewed a report from the Municipal Forester, dated June 10, Contest 2009, on the recent successful Annual Value-added Woodworking Contest. The winners were Davis Pegg (1 st place), Matt Griffiths (2 nd place), and Aaron Van rd Boven (3 place). (File: 8810-50 VAL)

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June 19, 2009 Forestry Advisory Committee Minutes

Scholarship and The Committee reviewed a report from the Municipal Forester, dated May 19, Bursaries 2009, on the recent award of a scholarship and two bursaries from the Forestry Legacy Fund. Megan McIllaterick, of Frances Kelsey Secondary School, received a $1,200 scholarship and Steven Nowicki and Julie Martin, both of Cowichan Secondary School, each received bursaries of $600. (File: 8810-50 FLF)

Firewood Draw The Committee reviewed a report from the Municipal Forester, dated April 7, 2009, advising that Duncan Christian Secondary School and New Life Baptist Church Youth applied for and were each given one logging truck load of logs to cut into firewood for fund raising. (File: 8810-50 FIR)

Provincial Job The Committee reviewed a May 6, 2009, letter of support from Mayor Tom Walker Creation Program in support of a BC Government job creation grant application from Khowutzun Forest Service Ltd. North Cowichan will contribute in-kind services to this project through field layout, mapping materials, equipment rentals, and project monitoring. (File: 8820-20 JOB)

Federal Job The Committee received a verbal report from the Municipal Forester on a federal Creation Program government job creation program to build trails in the Woodland Hills area.

Council Woods The Committee discussed whether, and if so when, to organize a Council woods th Tour tour. The Committee agreed to hold the tour on a Friday, August 28 . (File: 8810-30 COUN)

Information Items The Committee received and filed the following information items: 1. A thank you to the Municipal Forester from Simon Fraser University for hosting a woods tour. 2. A newspaper article from the Alberni Valley Times, dated May 26, 2009, entitled ‘TimberWest bans unlicensed vehicles’. 3. Thank-you notes from the Vice-Principals of Cowichan and Frances Kelsey Secondary Schools for providing a scholarship and bursaries to their students.

New Business:

Mt. Prevost Park Councillor Al Siebring asked the Municipal Forester to look at whether trees need to be removed which are blocking the War Memorial cairn on Mt. Prevost. (File: 8920-20 PREV)

Herbicide Use The Committee reviewed and accepted a late report from the Municipal Forester, dated June 17, 2009, on his proposed use of herbicides in several conifer plantations to control scotch broom and white clematis. (File :8900-60 VIS5)

Recreation Access Eric Jeklin informed the Committee that forestry companies are starting to Charges charge access fees to the public to use their forest lands to help pay for security and liability costs. The Committee discussed whether to explore this approach in

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Forestry Advisory Committee Minutes June 19, 2009

the Municipal Forest, or parts of the Forest Reserve. Eric Jeklin offered to investigate this issue further and report back to the Committee. (File : )

Closed Meeting The Committee closed the meeting to the public at 9:50 a.m. to discuss matters under sections 90 (1) (d), (e) and (g) of the Community Charter and rose without reporting and ended the meting at 10:00 a.m.

Adjournment The Committee rose without reporting and ended the meeting at 10:00 a.m.

Certified correct

Signature of recording secretary Chair or presiding member

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Page 147 of 211 Page 148 of 211 Minutes - Jun 15

MUNICIPALITY of North Minutes COWICHAN

Meeting Police Services Committee

Date Monday, June 15, 2009

Time 2:00 p.m.

Place Municipal Hall - Large Committee Room

Members Present Mayor T. Walker, Chair; and Councillor A. Siebring

Members Absent Councillor G. Elliott

Also Present Insp. K. Hewco, OIC; S/Sgt. L. Chomyn; R. Clark, Bylaw Enforcement Officer; J. Dias, Chief Administrative Officer (CAO); Councillor D. Haywood; and M. Frame, Director of Finance (at 3:10 p.m.)

Approval of Agenda It was moved, seconded and carried, that the agenda be approved, as amended, to add two late items.

Adoption of Minutes It was moved, seconded and carried, that the minutes of the April 20, 2009 meeting be adopted.

Business

Chemainus Policing The Committee received 4 letters about recent activities in Chemainus from 1) Marion Hawkins, of 9712 Chemainus Road, 2) Phil Mavis, of the Willow Street Cafe, 3) Richard Nelson, and 4) Ward Yeager. Five concerned citizens attended the meeting to discuss their concerns about recent thefts and vandalism within the downtown core of Chemainus.

Recommended Resolution: that Council direct staff to investigate the installation of video surveillance equipment in the Chemainus downtown core, and request community organization input to suggest preferred camera locations.

Mark Frame, Director of Finance, joined the meeting at 3:10 p.m.

Municipal Policing The Committee received, for information, the April 24, 2009 letter Agreement from the RCMP's Regional Director of Financial Management, File: 7610-60 listing the police service expenditures incurred by the Municipality from April 1, 2008 to March 31, 2009.

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June 15, 2009 Police Services Committee Minutes

Municipal Contract The Committee reviewed the June 3, 2009 request, from the Policing Resource RCMP's Executive Director of Corporate Management, for the File: 7610-30 Municipality's projections for human and financial resource requirements in 2010/2011. The Committee discussed the police service needs of our community. It is anticipated that North Cowichan will require the addition of one member, to bring the total detachment strength to 31 for the 2010/2011 fiscal year, and the estimated budget is $4,422,320, including the new member.

Recommended Resolution: that Council approve, in principle, the 2010/2011 RCMP Municipal Contract policing resource budget, in the estimated amount of $4,422,320, based on a detachment strength of 31 members; subject to the Federal Government allocating sufficient financial resources to cover its share of the municipal contract costs.

Community Policing The Committee discussed the May 26, 2009 request from the Summer Cowichan Community Policing Advisory Committee Society Redeployment (CPAC) that the Community Policing Section remain intact over File: 0360-20 CPAC the summer rather than be redeployed. The RCMP Inspector advised the Committee that he will address this issue and meet with the CPAC co-ordinator.

Crofton Policing The Committee was advised that the RCMP, Council members, and Municipal staff have met with Crofton residents and discussed various youth issues and policing in the Crofton area. At this meeting, the RCMP recorded the names of all who attended, and will follow up with them.

New Business Banks Road The Mayor advised the Committee that he has received a Speeding complaint from a resident of Banks Road regarding speeding vehicles. The RCMP will have its traffic section monitor this area.

Provincial Policing The CAO advised the Committee that the deadline for submission of resolutions to the Union of B.C. Municipalities (UBCM) is June 30, 2009. The Committee asked the CAO to prepare a recommendation to Council, to be forwarded to the UBCM, requesting that the Provincial Government increase funding for Provincial RCMP numbers.

Recommended Resolution: that Council forward the following resolution to the Union of BC Municipalities (UBCM) for consideration at the 2009 UBCM Conference: WHEREAS the RCMP "E" Division, from time to time, funds Human Resource Needs Analysis in consultation with the support of the Province of British Columbia that examines the complement of both RCMP members and support staff; AND WHEREAS in the case of detachments with a provincial component, the identified shortfalls are currently not filled due to

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June 15, 2009 Police Services Committee Minutes

lack of provincial funding; AND WHEREAS the lack of staffing can drastically affect the delivery of police services within a community as well as impact the morale of members and staff; THEREFORE BE IT RESOLVED that the Province of British Columbia be requested to fully fund its responsibility for the provincial complement of RCMP members and support staff at various detachments throughout the province.

First Nations Policing Recommended Resolution: that Council request that the federal and provincial governments increase First Nations' policing on the four reserves that are policed by the North Cowichan/Duncan RCMP detachment.

Adjournment It was moved, seconded and carried, that the meeting be adjourned. (4:20 p.m.)

Minutes certified correct

Recording Secretary Committee Chair

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Page 151 of 211 Page 152 of 211 Minutes - Jun 24

MUNICIPALITY of North Minutes COWICHAN

Meeting Public Works Committee

Date Wednesday, June 24, 2009

Time 12:15 p.m.

Place Operations Meeting Room

Members Present Councillor Dave Haywood, Chair; Councillor John Koury; and Mayor Tom Walker (ex-officio) (comprising a quorum)

Absent with Notice Councillor Ruth Hartmann

Also Present Councillor Al Siebring

Staff Present John MacKay, Director of Engineering and Operations (Engineer); Wayne Gourlay, Operations Manager; Jim Dias, Chief Administrative Officer

Agenda The Committee approved the agenda as amended, to include:

5.1 Request to Cost-Share New Fence at Marsh Road Park

Minutes The Committee adopted the minutes of the meeting held on May 27, 2009.

Business:

Auchinachie Road The Committee reviewed the June 12, 2009 request from School District No. 79 Sidewalk Request (Cowichan Valley) to construct a sidewalk on the south side of Auchinachie Road, between Tansor School and Evans Road, which is approximately 240 meters. The Engineer noted that this project is not within the 2009-2013 Roads Program. The Committee referred this matter to 2010 when the 2010-2014 Roads Program is being developed.

It was suggested that the Municipality also look at shifting the roadway north for this section so that the walkway is on the south side, instead of the north side, between Evans Road and North Road. (File 5400-20 AUC)

Moorfield Road The Committee reviewed the e-mail and attachments from Loren Halloran about Traffic Circle the misuse of the traffic circle at the Moorfield Road, Gilana Place and Butterfield Road intersection. The Committee directed that Operations staff paint yellow lane lines on the Butterfield Road and Gilana Place legs to channel traffic and discourage misuse. (File 5400-20 MOO)

Banks Road The Committee reviewed the May 27, 2009 request from Peter Rusland of 5807 Speeding Banks Road to install speed humps on Banks Road, between Lashman Avenue and Gibbins Road. The Engineer reviewed the history of traffic calming for the Cliffs Road, Banks Road, and Wilson Avenue area. The Committee reaffirmed its previous plan to not implement traffic calming on Banks Road and Wilson Avenue until the impact of a traffic circle on Cliffs Road at Wilson Avenue, and traffic calming on Cliffs Road being undertaken by the Artisan townhouse Page 1 of 4

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developer, have been assessed. The Committee suggested that traffic counts be undertaken before and after operation of the proposed Gibbins Road and Cowichan Lake Road roundabout which is scheduled for construction between July 13, 2009 and August 14, 2009. (File 5400-20 BAN / 5400-285 TC)

Public Works The Committee discussed the option of changing the day on which the Committee Meeting Committee meets. The Committee decided to continue to meet on Wednesdays Schedule the week before Council meeting at 12:00 noon. The next meeting was rescheduled from July 22, 2009 to July 29, 2009 to accommodate the Chair’s vacation schedule. (File 0550-20 PWC)

Genoa Bay Road Councillor Siebring, who lives next door to 6318 Genoa Bay Road, declared a Trees conflict of interest with the following item.

The Committee reviewed the June 10, 2009 request from Doreen Grandmason and David Gray to remove the trees across from their home at 6318 Genoa Bay Road when the Municipality upgrades this section of Genoa Bay Road in 2010. The Committee supported reviewing this request when the design for this section of Genoa Bay Road is completed later this year. (File 5280-01 TREE)

Councillor Siebring rejoined to the meeting.

Artisan Sign The Committee reviewed the request of Margit Nellemann for an ‘artisan’ sign on Request Westholme Road. The Committee reviewed the Engineer’s report of June 17, 2009 outlining the history of this request and the Regional Sign Policy.

Recommended Resolution: that Council authorize the installation of a generic ‘artisan’ sign on Westholme Road, just north of Richards Trail, subject to the applicant paying for the installation cost and replacement cost should the sign be vandalized in the future. (File 5460-50)

Lane Road and The Committee reviewed the April 20, 2009 request from the Cowichan Valley Somenos Road Traffic Safety Committee to install larger school zone signs at Drinkwater School Zones Elementary and Mt. Prevost Middle schools and to remove the school zone sign on Lane Road, just west of Sherman Road, so that the Lane Road school zone is more concentrated on the school area. The Engineer noted that all 48 school zone signs were replaced in 2001 as part of an ICBC funded program to upgrade to the new high visibility, standard flourescent yellow signs. The Committee did not support installing larger signs at these school zones as it was believed the existing signs are easily seen.

Recommended Resolution: that Council authorize the removal of the school zone sign on Lane Road, just north of Sherman Road. (File 5460-50)

Request for Service The Engineer reviewed the proposed new form to track and assess requests for Form service which are outside the normal planned and budgeted activities of the Engineering and Operations departments. These requests would be brought to the Public Works Committee for review. The Committee supported use of this new tracking form. (File 5210-01)

Page 2 of 4

Page 154 of 211 Minutes - Jun 24

Public Works Committee Minutes June 24, 2009

Street Light Request The Committee reviewed the request from the H’ulh-etun Health Society to install a street light on Chemainus Road at their new Health Centre driveway. As this section of road is within the Halalt Reserve and under the jurisdiction of the Ministry of Transportation and Infrastructure, this request was not supported. (File 5402-30)

New Business:

Fence Request - The Committee reviewed the June 4, 2009 request from Fred and Janet Marsh Road Park Pattenden of 3406 Hilton Road for the Municipality to share in the cost of fencing their rear yard, and that of their neighbours, which back onto Marsh Road Park. The Committee reviewed Council policy dated October 10, 2001 as follows:

“that Council set policy that fencing between private property and municipal park land is generally the responsibility of the private property owner. If the Municipality requires the removal of an existing fence, it will replace the fence with one of equivalent quality unless the owner agrees to use a lesser quality fence. A higher quality fence may be used if the owner agrees to pay the difference in cost between that and the existing fence. The Municipality may install new fences or upgrade existing ones at its cost:

1. where Council is satisfied that a fence is in the public interest; 2. during a subdivision process to separate residential and public areas; or 3. if the need for fencing is caused by activities not under the control of the adjacent land owner, such as, wildlife travel patterns, sports fields, and sensitive ecological systems.”

After a review of the policy, the Committee did not support this request.

Recommended Resolution: that Council not support sharing the cost of fencing the rear boundary of 3406 Hilton Road. (File 6030-30 FENCE / 5400-20 MARS)

Maple Bay Boat Councillor Siebring noted that parking on the Maple Bay boat ramp is still a Ramp Parking problem. The Committee asked staff to contact the Navy League Sea Cadets to request they complete their project on Beaumont Avenue so that boat trailer parking can be restored. (File 5400-20 BEA)

Maple Bay Access at Councillor Siebring noted that the path to the beach at 6301 Genoa Bay Road is 6301 Genoa Bay still closed and asked that staff contact the Maple Bay Marina to determine when Road work on the path will be completed so access can be restored. (File 5400-20 GEN)

Beverly Street Pump The Chief Administrative Officer noted that The Cliffs over Maple Bay have Station inquired about the use of sewage from the Beverly Street Sewer Pump Station. They propose to treat, then pump the effluent to the proposed golf course for irrigation. The Engineer was requested to investigate this request and prepare a report. (File 5355-20 BEV / 8052-000 File #8)

Closed Session The Committee closed the meeting to the public at 2:10 p.m. to consider a matter under section 90(1)(k) of the Community Charter and rose without reporting at 2:20 p.m. Page 3 of 4

Page 155 of 211 Minutes - Jun 24

June 24, 2009 Public Works Committee Minutes

Adjournment The meeting ended at 2:20 p.m.

Next Meeting The next meeting is scheduled for Wednesday, July 29, 2009 at 12:15 p.m.

Certified correct

Signature of recording secretary Chair or presiding member

Page 4 of 4

Page 156 of 211 Minutes - Jun 23

MUNICIPALITY of North Minutes COWICHAN

Meeting Sports Wall of Fame

Date Tuesday, June 23, 2009

Time 4:00 p.m.

Place Large Committee Room

Members Present Councillor Ruth Hartmann, Chair; Don Bodger; Anneke Bruce; Larry Hopwo; Andy Hutchins; Bill Keserich; Mayor Tom Walker and Ted Webb

Members Absent Norm Jackson

Staff Present Ernie Mansueti, Parks and Recreation Director

Agenda The Panel approved the agenda, as circulated.

Minutes The Panel adopted the minutes of the meeting held on July 3, 2008 .

Business:

Ceremony Date The proposed ceremony date is October 24, 2009 at the Cowichan Aquatic Centre.

Set-up The Parks and Recreation Director will ensure that a quality sound system, risers (stage) and additional chairs will be available. In addition, the Parks and Recreation Director will ask Dynamic Laser Image to space the plaques to allow for inclusion of the 2009 inductees.

Terms of Reference The Committee discussed changing the Terms of Reference to allow five inductees per (File: 7710-20 SWOF) year regardless of the category. Presently, Section D(i) allows a maximum of five inductees to be selected in any one year (three athletes, one builder and one team).

Recommended Resolution: that Council modify the Sports Wall of Fame Terms of Reference by replacing Section D(i) with the following: “A maximum of five inductees may be selected in any one year. Special or unusual circumstances will allow the Panel to consider more than five being inducted. If no nominations are successful, no induction ceremony will take place in that particular year.”

Closed Session The Panel closed the meeting to the public at 4:50 p.m. to consider matters under Section 90 (1)(b) of the Community Charter, and rose without reporting at 5:30 p.m.

Adjourned The meeting adjourned at 5:30 p.m.

Next Meeting The next meeting will be held at the call of the Chair.

Certified correct

Signature of recording secretary Chair or presiding member

Page 157 of 211 Page 158 of 211 Terms of Reference

Sports Wall Of Fame Select Committee Terms of Reference (Revised June 3, 2009)

Purpose: North Cowichan Sports Wall of Fame is to recognize those individuals and teams which have attained high achievement and/or made a significant contribution to athletics within North Cowichan, British Columbia, Canada and/or the World.

Administration: The Sports Wall of Fame will be administered by a Committee (made up of eight voting members) and make its recommendations to Council. The Committee is a broad-based committee.

COMMITTEE MEMBERSHIP 1. One member of Council (voting privileges); and 2. Seven members of the community at large (voting privileges).

The Parks and Recreation Director shall act as a non-voting staff resource to the Committee.

MEETINGS Committee meetings will be held every two months, if deemed necessary by the committee membership. A Quorum of fifty (50%) percent plus one is needed to conduct a meeting. The Selection Committee will meet not less than twice a year. FUNDING A budget must be submitted to the North Cowichan Parks and Recreation Commission by November 30 of the preceding year. Budget will considered by Council.

TENURE Tenure for all committee members, with the exception of ex-officio members, is to be three years. A committee member that has completed their tenure may be re-appointed by North Cowichan Council. To ensure a rotation in members, two members of the initial committee will retire after the first year; and two more after the second year; their replacements will serve the normal term of three years.

IMPLEMENTATION It is hoped that The District of North Cowichan Sports Wall of Fame inaugural year will be 2007. Inductions will be held annually at an appropriate month determined by the committee.

Page 159 of 211 Terms of Reference

INDUCTION CATEGORIES

a) General Criteria - Athlete · Minor Sport, High School or amateur athlete who earned honors representing our community in provincial, national and/or international competitions · Any athlete from North Cowichan who went on to excel at the collegiate, professional, and/or international level b) General Criteria - Team Minor Sports, High School or amateur teams who representing our community in provincial, national and/or international competitions

c) General Criteria - Coach Minor Sports, High School or amateur team coaches of any sport whose teams went on to participate in provincial, national and/or international competitions d) General Criteria - Administrator / Builder Any individual who has administered a youth sports organization and made significant contribution to local athletics.

SELECTION METHODOLOGY

a) Nominations

(i) Any individual with an interest in the North Cowichan athletics may put forth a nomination in any of the four categories – Athlete, Coach, Administrator (Builder) or Team.

(ii) Any nomination that is not successful will remain active for reconsideration for the next two subsequent years. If still unsuccessful the nomination may be resubmitted in its entirety after a one year period of hiatus. Normally, only one re-submission will be considered.

b) Research Responsibility (i) All nomination packages must include the following: · A completed Wall of Fame Nomination Form

· A covering letter from the nominator

· An overall statement of recommendation of the nominee

· A résumé, C.V., or biographical sketch (press releases, newspaper articles, statistical information) documenting the nominee's merits in relation to the selection criteria for the award sought and describing additional activities outside his/her professional life

· A minimum of two letters of support

Page 160 of 211 Terms of Reference

(ii) Nominators must supply sufficient supportive detail with nominations to allow the Committee to make a recommendation.

(iii) Insufficient supportive detail will lead to the nominator being notified and having to resubmit the nomination with the needed supportive detail. The Committee may determine whether nomination supportive detail is sufficient.

(iv) The Committee is responsible for validating all of the information submitted on each nomination. It is not, however, responsible for undertaking the initial research.

(iv) The Committee may make recommendations to producing terms of reference or regarding possibly producing a policy and Procedures Manual.

c) Selection Procedures

(i) The Committee is responsible for calling for nominations through the Parks and Recreation department

(ii) The deadline for receipt of all completed nominations will be determined by the committee

(iii) All voting to take place by secret ballot. Confidentiality is imperative to preserve the reputation of the Wall of Fame & the selection process.

(iv) Any nomination that is not successful will remain active for reconsideration for the next two subsequent years. If still unsuccessful the nomination may be resubmitted in its entirety after a one year period of hiatus. Normally, only one resubmission will be considered.

d) Selection Quotas

(i) A maximum of five inductees may be selected in any one year (3 athletes, 1 builder and 1 team). Special or unusual circumstance will allow the Steering & Selection committees to consider more than five being inducted. If no nominations are successful, no induction ceremony will take place in that particular year.

(ii) In the first year of induction, an exception, will allow the number of inductees to exceed the maximum of five.

Page 161 of 211 Page 162 of 211 Minutes - Jun 23

MUNICIPALITY of North Minutes COWICHAN

Meeting Technical Planning Committee

Date June 23, 2009

Time 2:00 p.m.

Place Municipal Hall - Large Committee Room

Members Present Councillor George Seymour, Chair; Councillors Al Siebring; John Koury and Ruth Hartmann; and Mayor Walker (ex-officio) (comprising a quorum)

Staff Present Jim Dias, Chief Administrative Officer (CAO); Brigid Reynolds, Planner; Peter Nilsen, Assistant Engineer; and Bruce Oliphant, Chief Building Inspector

Agenda The Committee approved the agenda, as amended.

Minutes The Committee adopted the minutes of the meeting held on May 26, 2009.

The Committee reviewed the minutes of the Advisory Planning Commission meeting held on May 22, 2009 and the Agricultural Advisory Committee meeting held on May 19, 2009.

Business:

Building Permit The Committee received the Chief Building Inspector’s May 2009 report on local Statistics construction activity.

Zoning Bylaw The Committee reviewed Planning Technician Morris’ June 18, 2009 report on Amendments housekeeping text amendments.

Recommended Resolution: that Council direct staff to draft a bylaw to 1) amend the Zoning Bylaw’s Home Based Business section to accurately describe which portion of the home or accessory building may be used for business and sales of related goods and 2) permit the addition of “agriculture” as a permitted use under the Rural Resources (A4) zone. File: 3900-50ZON

Development The Committee reviewed Planning Technician Morris’ June 17, 2009 report on Variance Permit the development variance permit application for 2951 Severne Street (Folio: (2951 Severne 15365-000). Street) Recommendation: The Committee gives notice that Council intends to issue a development variance permit on July 15, 2009, to Frank and Reeny Timmermans, for 2951 Severne Street (Folio: 15365-000), to vary section 58(6)(a) of the Zoning Bylaw to reduce the minimum required rear yard setback from 7.5 metres (24.60 feet) to 5.486 metres (17.99 feet), to permit construction of a duplex as shown on Schedule No. 1 of Planning Technician Morris’ June 17, 2009 report; subject to receipt of an acceptable landscape plan. File: 3080-20 09.05

Echo Heights The CAO gave a brief update regarding Echo Heights. The report prepared by Update G.P. Rollo and Associates Ltd. has been received and staff are reviewing it.

Page 1 of 2

Page 163 of 211 Minutes - Jun 23

June 23, 2009 Technical Planning Committee Minutes

Staff will prepare a report to present to Council at its August 5, 2009 closed session.

Correspondence / The Committee discussed the June 5, 2009 request from Linda Hill that suites be Information permitted in the Residential Restricted (R2) zone.

Recommendation: the Committee directed staff to prepare a report on permitting suites in the Residential Restricted (R2) zone.

Adjournment The meeting ended at 2:35 p.m.

Next Meeting The next meeting will be held on July 14, 2009.

Certified correct

Recording secretary Chair or presiding member

Page 2 of 2

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Page 182 of 211 Minutes - Jun 11 (Island Savings Centre Commission)

Minutes of the regular meeting of the Island Savings Centre Commission held in the Centre Board Room, 2687 James Street, Duncan, on Thursday, June 11, 2009 at 3:00 pm.

PRESENT: Councillors Jesse Winfrey, T. Duncan, D. Haywood, A. Siebring, Alternate Director L. Heinio

ALSO PRESENT: Ron Austen, General Manager, Parks, Recreation and Culture, CVRD J. Elzinga, Manager, ISC T. Hamilton, Manager, Arts and Culture, CVRD B. Coleman, Operations Coordinator, CVRD A. Plunet, Recording Secretary

APPROVAL OF It was moved and seconded that the agenda be approved with AGENDA amendments and changes in order as presented. 09-32 MOTION CARRIED

ADOPTION OF It was moved and seconded that the May 14/09 Regular Minutes MINUTES of the Island Savings Centre Commission be approved. 09-33

MOTION CARRIED

ISC MANAGER’S - The ISC Manager clarified that the purpose of distributing a Survey REPORT to the Commission is to assist staff with identifying priorities, and is ISC Commission a first step only towards future strategic planning. Survey The decision was made to distribute a copy of the survey to all contributing partners of the ISC Commission, and that survey results would be discussed at future meetings.

09-34 It was moved and seconded that the Island Savings Centre Commission Survey be distributed to all contributing partners of the Island Savings Centre Commission.

MOTION CARRIED

Page 183 of 211 Minutes - Jun 11 (Island Savings Centre Commission)

ISLAND SAVINGS CENTRE COMMISSION BOARD MINUTES – JUNE 11, 2009 Page 2 ARTS & The Arts and Culture Division continues to develop outreach CULTURE programming into South Cowichan, and Crofton, MANAGER’S among other areas. Summer programming will include Film in the REPORT Parks throughout July and August. In an offsite celebration, the Theatre’s volunteer ushers will be recognized this summer for their involvement with the Theatre throughout the previous year.

An up-coming poster-board launch in the ISC lobby will feature a screen TV displaying up-coming shows as well as pre show information. The Fall season will see the launch of a new Cowichan Theatre website, which will include the aspect of on-line ticket sales.

OPERATIONS - Reporting on the reconditioning of the World’s Largest Stick and Puck, the Operations Coordinator stated that the Stick will be refinished through a medium of ice-blasting rather than by traditional sand-blasting. The Coordinator will also accept the offer of two local business owners wishing to donate product for the completion of the Stick restoration.

BUSINESS ARISING FROM THE MINUTES

COMMUNI- CATIONS

REPORTS NEW BUSINESS Bottled Water - Correspondence regarding bottled water was referred to the Island Savings Centre Commission for consideration, at the June 1/09 City of Duncan Committee of the Whole meeting.

The correspondence cited environmental case studies and Canadian Statistics, in which some Canadian municipalities have taken action limiting or ending the use of bottled water, and promoting the consumption of tap water.

Discussion ensued. The Manager of the Arts and Culture Division informed the Commission of a theatre policy permitting water bottles only during a performance, and that the Theatre is under contractual obligation to allow performers access to water on stage. Recycling of the bottles is currently not a negative issue, as it is a task undertaken by staff. Monitoring liquid content in individual water flasks during an event could become an issue for staff.

Page 184 of 211 Minutes - Jun 11 (Island Savings Centre Commission)

ISLAND SAVINGS CENTRE COMMISSION BOARD MINUTES – JUNE 11, 2009 Page 3 Commission members agreed that although recycling of water bottles remains an environmental concern, revenue sales for the Food and Beverage Department are also a concern. The ISC Manager agreed to direct the Food and Beverage staff to isolate sales of water and juice bottles for revenue clarity.

09-35 It was moved and seconded that the ISC Food and Beverage Department include revenue sales of bottled water and juice in a Report to the Commission.

MOTION CARRIED

Staff Achievements - June 8/09 email recognized recent achievements of Food and Beverage staff at the recent Cowichan Secondary School Athletic Banquet. Awards were given to: Chelsea Morton, for CSS Athlete Scholar of the Year; Caitlin Evans, for CSS Female Athlete of the Year; Marissa Waldron, as CSS Sportsperson of the Year; Amber Thomas, for Athletic Scholarship to Louisville; and Miranda Mann, for Member of National Women’s Field Hockey Program.

Showers for the - Pending further discussion with Chuck McCandless, Duncan Mental Homeless Health Coordinator, the decision was made to extend the timeframe for the use of pubic showers to the homeless through the month of June, and re-visit the subject at the July Commission meeting.

09-36 It was moved and seconded that the Island Savings Centre staff continue to offer showers to the homeless until further discussion at the July Commission meeting.

MOTION CARRIED

RESOLVE INTO CLOSED SESSION 09-37 It was moved and seconded that the meeting be closed to the public in accordance with the Community Charter, Section Part 4, Division 3, Section 90, Subsection (1) (j).

MOTION CARRIED

Page 185 of 211 Minutes - Jun 11 (Island Savings Centre Commission)

ISLAND SAVINGS CENTRE COMMISSION BOARD MINUTES – JUNE 11, 2009 Page 4 CLOSED Freedom of Information and Protection of Privacy Act SESSION

RISE FROM CLOSED SESSION 09-41 It was moved and seconded that the Board rise without Report 3:50 pm and return to the Regular portion of the meeting.

MOTION CARRIED

ADJOURNMENT 09-42 It was moved and seconded that the Regular meeting of the Island Savings Centre Commission adjourn.

MOTION CARRIED

The meeting was adjourned at 4:10 pm.

The next regular Island Savings Centre Commission Meeting will be held July 9, 2009, at 3:00 pm, or at the call of the Chair.

Certified Correct:

Chairperson Secretary

Dated:

Page 186 of 211 Bylaw No. 3374 - 3rd Reading (as amended)

BYLAW NO. 3374 Zoning Amendment Bylaw (No. 2 - Cowichan Valley Highway), 2009

The council of The Corporation of the District of North Cowichan enacts as follows: 1 Schedule “C” of “Zoning Bylaw 1997”, No. 2950, is amended by re-classifying approximately 6.07 hectares of property on Cowichan Valley Highway (a portion of Section 3, Range 1, Somenos District, Portion W 40 acres; Folio 5005-000), shown outlined in bold on Schedule “A”, attached to and forming part of this bylaw, from Industrial Heavy Zone (I2) to Commercial Rural Recreation Zone (C8).

Bylaw readings First reading ...... January 21, 2009 Second reading ...... January 21, 2009 1st Public hearing ...... March 26, 2009 Third reading ...... April 15, 2009 Third reading rescinded ...... June 17, 2009 2nd Public hearing ...... July 14, 2009 Third reading, as amended 1 ...... , 2009 Approved by the Minister of Transportation and Infrastructure ...... , 2009 Adopted ...... , 2009

______M.O. Ruttan, Director of Administration T.A.Walker, Mayor

1 to replace Schedule “A” with the attached Proposed Amended Schedule “A”

This bylaw is printed by authority of the council of The Corporation of the District of North Cowichan.

Page 187 of 211 Bylaw No. 3374 - 3rd Reading (as amended)

Schedule “A”

– 2 –

Page 188 of 211 Bylaw No. 3374 - 3rd Reading (as amended)

Proposed Amended Schedule “A”

– 3 –

Page 189 of 211 Page 190 of 211 Bylaw No. 3388 - 1st, 2nd & 3rd Readings

BYLAW NO. 3388 Street Naming Bylaw (University Way), 2009

WHEREAS section 39 of the Community Charter empowers a Municipal Council to assign a name to a highway; NOW THEREFORE, the council of The Corporation of the District of North Cowichan, enacts as follows: 1 That portion of dedicated road, formerly unnamed, running easterly through the Cowichan Place lands, from Duncan Street to the Trans Canada Highway, shown on Schedule “A” attached to, and forming part of this bylaw, shall be know as University Way.

Bylaw readings First reading ...... , 2009 Second reading ...... , 2009 Third reading ...... , 2009 Adopted ...... , 2009

______M. O. Ruttan, Director of Administration T. A. Walker, Mayor

This bylaw is printed by authority of the council of The Corporation of the District of North Cowichan.

Page 191 of 211 Bylaw No. 3388 - 1st, 2nd & 3rd Readings

Schedule “A”

– 2 –

Page 192 of 211 Bylaw No. 3389 - 1st, 2nd & 3rd Readings

MUNICIPALITY of /V0/Tl7 Report cowichan

Date July 15, 2009 File: 1810-01/6310-20

To Mayor and Council

From Mary Beth MacKenzie, Deputy Clerk

Subject Proposed Amendments to Fees and Charges Bylaw 1994, No. 2714

Purpose

To recommend that Council give first, second and third reading to Fees and Charges Amendment Bylaw (No. 3), 2009, No. 3389.

Background

At its June 17, 2009 Regular meeting, Council passed the following resolutions: 1. that Council direct staff to prepare a bylaw to amend the Feesand Charges Bylaw, to increase the user fees atFuller Lake Arena as outlined in the Deputy Parks and Recreation Director's April 20, 2009 report, with the exception of the following categories, which will remain at the current rate:

(a) children (12 and under),

(b) parent and tot session; and

(c) seniors; 2. that Council direct staff to prepare a bylaw to amend the Fees and Charges Bylaw, to increase all Fuller Lake Arena rental fees on statutory holidays by 50%; and 3. that Council direct staff to prepare a bylaw to amend the Fees and Charges Bylaw, to increase fees at the Cowichan Aquatic Centre, as outlined in the Deputy Parks and Recreation Director's May 14, 2009 report.

While drafting the bylaw, staff considered other areas where costs to provide services can be recovered from applicants. Staff is reviewing the costs to provide a number of services for consideration by Council at a later date, however, the preparation of encroachment agreements was one service we provide where we believe we should immediately recover the costs. A fee of $200 has been added to the bylaw to recover the actual combined cost for Administration staff to prepare the encroachment agreementand Engineering staff to prepare the sketch plan. A copy of the amendment to Fees and Charges Bylaw 1994 including the amendments outlined above, is attached for Council's consideration.

Recommendation

that Council read a first, second and third time, Bylaw No. 3389,being "Fees and Charges Amendment Bylaw (No. 3), 2009.

mbmjulO7.O9 Fees and Charges .wpd 7030 Trans Canada Highway, Box 278 North Cowichan, BC V9L 3X4 Ph 250-746-3100 Fax 250-746-3133 www.northcowichan.bc.ca

Page 193 of 211 Bylaw No. 3389 - 1st, 2nd & 3rd Readings

Bylaw No. 3389

Fees and Charges Amendment Bylaw (No. 3), 2009

The council of The Corporation of the District of North Cowichan, enacts as follows:

1 Fees and Charges Bylaw 1994, No. 2714, is amended:

(a) by repealing Schedule "C" fCowichan Aquatic Centre Fees], and substituting with Schedule "A",attached to andforming part ofthis bylaw;

(b) by repealing section 8 [Fuller Lake A rena] ofSchedule "A " and substituting with Schedule "B",attached to andforming part of this bylaw; and

(c) by adding the followingfee to section 11 [Land Use Applications] ofSchedule "A":

(9) Encroachment Agreement $200.00.

2 This bylaw takes effect September 1,2009.

Bylaw readings First reading , 2009 Second reading > 2009 Third reading , 2009 Adopted ,2009

M.O. Ruttan, Director of Administration T. A. Walker, Mayor

This bylaw is printed by authority of thecouncil of The Corporation of the District of North Cowichan.

Page 194 of 211 Bylaw No. 3389 - 1st, 2nd & 3rd Readings

Schedule "A" to Bylaw 3389 Schedule C Cowichan Aquatic Centre Fees

Individual admission fees

Individual admission fees (including GST) are as shown in Table 1 below.

Table 1

Single 1-month 3-month 6-month Annual Category (Age) 10 Tickets Admission Pass Pass Pass Pass

Pre-schooler (Age 2-6) $4.00 $38.00 $48.00 $144.00 $240.00 $480.00

Child (Age 7-12) $5.00 $47.50 $60.00 $180.00 $300.00 $600.00

Youth or student (Age 13+ $8.00 $76.00 $96.00 $288.00 $480.00 $960.00 with valid full-time student ID)

Adult (Age 19-59) $10.00 $95.00 $120.00 $360.00 $600.00 $1,200.00

60 plus $8.00 $76.00 $96.00 $288.00 $480.00 $960.00

Family admission fees

(1) A family, for admission purposes, consists of persons related through marriage or common law, blood relationship, legal adoption or legal guardianship, and must include a youth, child or pre-schooler.

(2) Family admission fees (including GST) are as shown in Table 2 below.

Table 2

Single 1-month 3-month 6-month Annual Category (Age) 10 Tickets Admission Pass Pass Pass Pass

Pre-schooler (Age 2-6) $3.00 9.5 x the 12xthe 36 x the 60 x the 120 x the single single single single single Child (Age 7-12) $4.00 family family family family family admission admission admission admission admission Youth or student (Age 13+ $6.00 fee. fee. fee. fee. fee. with valid full-time student ID)

First Adult or 60 plus $8.00

Other Adults or 60 plus $6.00

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Page 195 of 211 Bylaw No. 3389 - 1st, 2nd & 3rd Readings

Access cards

(1) Access card holders are entitled to 50% off the above individual and family admission fees, and 50% off drop-in program fees.

(2) Access cards are free for residents of North Cowichan, Duncan, Ladysmith, CVRD Electoral Areas "G" and UH", Cowichan Indian Reserves, and any local government that contributes to the cost of the Centre under an agreement with North Cowichan.

(3) For all other persons, the fee for an access card is $200, or $350 for a family.

(4) An access card is required for hourly aquatic rentals and entry into registered programs.

(5) Despite the previous subsection, an access card is not required for the following:

(a) competitions held by community organizations;

(b) school events;

(c) one-time rentals, if an access card holder has signed the rental agreement.

(6) The fee to replace a lost or stolen access card is $10.00.

Instalment purchase

(1) A 6-month individual or family pass may be purchased using automatic bank account debit by

(a) six equal monthly payments, or

(b) an initial payment of 65% of the fee and the remaining balance paid by 5 equal monthly payments.

(2) An annual individual or family pass may be purchased using automatic bank account debit by

(a) twelve equal monthly payments, or

(b) an initial payment of 70% of the fee and the remaining balance paid by 12 equal monthly payments.

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Page 196 of 211 Bylaw No. 3389 - 1st, 2nd & 3rd Readings

Hourly room rental fees

5 Individual admission fees (including GST) are as shown in Table 3 below.

Table 3

Senior, Adult Aquatic Student, Local Non Rental Commercial User Group or Youth or School Group profit Group Private User Child Aquatic User Group

Upstairs Meeting Room $27.00 $19.00 $16.00 $16.00 $16.00

Group Fitness Room $50.00 $38.00 $24.00 $24.00 $38.00

Child-minding Room $35.00 $21.00 $20.00 $20.00 $20.00

Party Room (Half) $27.00 $19.00 $16.00 $16.00 $16.00

Party Room (Full) $35.00 $21.00 $20.00 $20.00 $20.00

Fitness Centre $430.00 $304.00 $250.00 $212.50 $250.00

Fitness Centre $50.00 $38.00 $24.00 $24.00 $38.00 (south end)

Hourly aquatic rentals

6 (1) For the purpose of this section,

(a) "prime time" is defined as

(i) 3:00 pm to 5:00 am, Monday through Friday,

(ii) 12:00 pm to 5:00 am, Saturday and Sunday,

(iii) 12:00 am to 11:59 pm, statutory holidays, and

(b) "non-prime time" is defined as all other times that the Aquatic Centre is

open.

(2) Prime time hourly aquatic rental fees (excluding GST) are as shown in Table 4 below.

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Page 197 of 211 Bylaw No. 3389 - 1st, 2nd & 3rd Readings

Table 4

Senior, Adult Student, Aquatic Local Non Youth or School Rental Commercial User Group profit Child Group or Private Group Aquatic User User Group

Competitive Pool

25 m (per lane) $36.00 $18.00 $13.50 $10.80 $16.20

Half pool length (per lane) $18.00 $9.00 $6.75 $5.40 $8.10

Full pool $280.00 $140.00 $105.00 $84.00 $126.00

Half pool width (shallow or deep) $140.00 $70.00 $52.50 $42.00 $63.00

Competition $320.00 $160.00 $120.00 $96.00 $144.00

Wave Pool

25 m (per lane) $36.00 $18.00 $13.50 $10.80 $16.20

Full pool $280.00 $140.00 $105.00 $84.00 $126.00

Water Slide

$45.00 $45.00 $45.00 $45.00 $45.00

Full Aquatic Venue

Competition $500.00 $250.00 $187.50 $150.00 $225.00

Private rental $560.00 $280.00 $210.00 $168.00 $252.00

Full Complex

Competition $800.00 $400.00 $300.00 $240.00 $360.00

Private rental $1,200.00 $600.00 $450.00 $360.00 $540.00

Other

Lifeguard or Instructor $30.00 $30.00 $30.00 $30.00 $30.00

Aquatic attendant $20.00 $20.00 $20.00 $20.00 $20.00

(3) Non-prime time hourly aquatic rental fees (excluding GST) are as shown in Table 5 below.

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Page 198 of 211 Bylaw No. 3389 - 1st, 2nd & 3rd Readings

Table 5

Senior, Adult Student, Aquatic Local Non Youth or School Rental Commercial User Group profit Child Group or Private Group Aquatic User User Group

Competitive Pool

25 m (per lane) $30.60 $15.30 $11.48 $9.18 $13.77

Half pool length(per lane) $15.30 $7.65 $5.74 $4.59 $6.89

Full pool $238.00 $119.00 $89.25 $71.40 $107.10

Half pool width (shallow or deep) $119.00 $59.50 $44.63 $35.70 $53.55

Competition $272.00 $136.00 $102.00 $81.60 $122.40

Wave Pool

25 m (per lane) $30.60 $15.30 $11.48 $9.18 $13.77

Full pool $238.00 $119.00 $89.25 $71.40 $107.10

Water Slide

$45.00 $45.00 $45.00 $45.00 $45.00

Full Aquatic Venue

Competition $425.00 $212.50 $159.38 $127.50 $191.25

Private rental $476.00 $238.00 $178.50 $142.80 $214.20

Full Complex

Competition $680.00 $340.00 $255.00 $204.00 $306.00

Private rental $1,020.00 $510.00 $382.50 $306.00 $459.00

Other

Lifeguard or Instructor $30.00 $30.00 $30.00 $30.00 $30.00

Aquatic attendant $20.00 $20.00 $20.00 $20.00 $20.00

Recreation Access Program

7 (1) A person may register as a recreation access program user for free with an access card.

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Page 199 of 211 Bylaw No. 3389 - 1st, 2nd & 3rd Readings

(2) Recreation access program users receive

(a) 75% off registration recreation program fees to a maximum of $ 125.00 per

year,

(b) 26 free recreation program admissions per year, and

(c) depending on availability, free child-minding while attending recreation

programs.

Commercial Admission Fee

8 Despite Section 1, the individual admission fee for a commercial user is twice the amount of the adult admission fee.

Donation and Support Policy Admission Fees

9 Despite Section 1, thefee for an approved application under North Cowichan's Donation and Support Policy, is as shown in Table 6 below, to a maximum dollar value of $75.00 per agency per calendar year.

Table I5

Age Category Individual 1 Month Pass 10-Visit Swipe Card Admission

60 Plus $3.00 $36.00 $28.50

Adult $4.00 $48.00 $38.00

Youth/Student $2.50 $30.00 $23.75

Child $2.00 $24.00 $19.00

Preschooler $1.50 $18.00 $14.25

Olympic and High Performance Athletes

10 Despite Section 1, an Olympic and high performance athlete presenting a valid identification card issued by Pacific Sport Regional Sport Centre, Vancouver Island, will be granted free access to the Cowichan Aquatic Centre.

Shower Fees

11 Shower fees are as shown in Table 7 below.

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Page 200 of 211 Bylaw No. 3389 - 1st, 2nd & 3rd Readings

Table 7

With an Access Card Without an Access Card

Shower Fee $2.50 $5.00

Locker Fees

11 Locker fees areas shown in Table 8 below.

Table 8

With an Access Card Without an Access Card

Locker Token (Individual) $0.50 $0.50

Locker Token (Group) $0.25 $0.25

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Page 201 of 211 Bylaw No. 3389 - 1st, 2nd & 3rd Readings

Schedule "B" to Bylaw 3389

8. Fuller Lake Arena Fees (includes GST)

(1) Admission and Miscellaneous Fees (including GST)

Admission Rates Single Admission Fee 10-Visit

Swipe Card

Children (12 and under) 2.50 22.50

Students 3.50 31.50

Adults 5.00 45.00

Parent and Tot Session (per twosome) 4.50 40.50

Family (up to 5 people with at least one 10.00 90.00 adult)

Seniors 3.50 31.50

Adult Drop-In Hockey 5.00 45.00

Group Rate (group of 5 persons or more) 2.00 N/A

Miscellaneous Fees Fee

Ice Skate Rentals 1.50

Ice Skate Sharpening 4.50

Laces 3.00

(2) Hourly Facility Rental Fees (including GST)

1. Private Ice Rental (per hour)

(a) Exhibition Hockey Games with Admission (includes cashier) 186.27

(b) Adult Recreation Hockey

(i) Prime Time 145.04

(ii) Mid-Week Daytime 96.28

(iii) Non-Prime Time (after 11:00 p.m.) 128.35

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Page 202 of 211 Bylaw No. 3389 - 1st, 2nd & 3rd Readings

(c) Minor Hockey, Figure Skating, Girls Hockey Schools, Youth Groups, etc.

(i) Minor Hockey, Figure Skating, Girls Hockey 73.95

- if outside of North Cowichan 94.13

(ii) Schools, Youth Groups 73.95

- if outside ofNorth Cowichan 94.13

(iii) Skating Parties (Prime Time) 145.04

(iv) Schools operated for commercial gain 87.32

(v) Non-Prime Time (before 8:00 a.m.) 64.18

2. Dry Floor Rentals

(a) Ball/Roller Hockey or other Recreational Events

(0 Youth 41.07

- if outside of North Cowichan 55.01

(ii) Adult 55.01

- if outside of North Cowichan 73.96

(iii) Junior A, Junior B and Intermediate Lacrosse 83.42

(iv) Commercial Shows and Special Events 814.95

(v) Service Group Fund Raiser 407.48

(vi) Licensed Event - Surcharge 116.43

3. Room Rentals

(a) Upper or "C" Meeting Room

(i) 3 hours 34.93

(ii) Halfday 52.39

(iii) Full day 97.21

(iv) 3 hours - commercial 52.39

(v) Half day-commercial 79.17

(vi) Full day - commercial 131.56

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Page 203 of 211 Page 204 of 211 of 204 Page

(b) "A" and "B" Meeting Rooms

(i) 3 hours 52.39

(ii) Half day 79.17

(iii) Full day 97.21

(iv) 3 hours - commercial 79.17

(v) Half day - commercial 131.56

(vi) Full day - commercial 198.50

"A", "B" and "C" Meeting Roi

(0 3 hours 65.20

(ii) Half day 118.17

(iii) Full day 165.31

(iv) 3 hours - commercial 97.21

(v) Halfday - commercial 158.91

(vi) Full day - commercial 232.27

4. Additional Fees

(a) Employee Costs

(i) Municipal Employee - Regular Rate 30.00

(ii) Municipal Employee - Overtime Rate 60.00

(4) Rental Fees on Statutory Holidays

Despite subsection 2 [Hourly Facility Rental Fees] above, all rental fees on statutory holidays will be increased by 50%.

(5) Additional Fees for Special Events

The following additional fees for Special Events will be charged, where applicable:

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1st, 2nd & 3rd Readings 3rd & 2nd 1st, - 3389 No. Bylaw Bylaw No. 3389 - 1st, 2nd & 3rd Readings

1. Security Actual Cost

2. First Aid Actual Cost

3. Officials or Referees Actual Cost

4. Additional labour costs for clean-up Actual Cost

This bylaw is printed by authority of the council-offihe-Corporation of the District of North Cowichan.

Page 205 of 211 Page 206 of 211 Award of Tender - Paddle Road Sewer Extension

MUNICIPALITY of North Report COWICHAN

Date June 26, 2009 File 5355-60 PAD

To Mayor and Council

From John MacKay, Director of Engineering and Operations Endorsed by

Subject Paddle Road Sewer Extension - Tender Results

Tenders for the above were opened June 25, 2009 at 2:00 pm. Bids were as follows:

1 Stone Pacific Contracting Ltd. $176,147.20 2 Johel Bros Contracting Ltd. $189,652.40 3 Superior Excavating Ltd. $234,556.00 4 Win Management Ltd. / R&B Management Ltd. $364,762.70

The budget for this project is $158,400. The lowest bid of Stone Pacific is $17,747.20 over budget. Our estimate included an allowance of $2,000 for rock. When detailed design was undertaken, we probed for rock and discovered a larger quantity. The value for rock excavation in the Stone Pacific bid is $24,500 accounting for the difference between estimate and tender price. We would recommend that the excess amount be paid for from the South End Sewer Reserve Fund and that a latecomer agreement be prepared to charge this excess amount to properties that re-subdivide on Paddle Road.

Recommendation:

That Council accept the tender from Stone Pacific Contracting Ltd. in the amount of $176,147.20, plus GST, to complete the Paddle Road sewer extension project.

JPM/gb

jpmjun26_09rgb Paddle Road Sewer Extension Tender Results.wpd 7030 Trans Canada Highway, Box 278, Duncan, BC V9L 3X4 Ph 250-746-3100 Fax 250-746-3133 www.northcowichan.bc.ca

Page 207 of 211 Page 208 of 211 Averill Hills Estate Subdivision

MUNICIPALITY of /VOIT/? Report COWICHAN

Date July 7, 2009 File 05028-002

To Jim Dias, Chief Administrative Officer

From John MacKay, Director of Engineering and Operations Endorsed by

Subject Averill Hills Estate Vineyards Subdivision Municipal Water Supply

Issue:

At the June 17, 2009 Council meeting, Council passed the following resolution:

"That Council support, in principle, providing domestic water to eight proposed strata lots off North Road and direct staff to recommend appropriate conditions."

Background:

Wells and Septic Fields

As per the October 31, 2008 Preliminary Layout Approval, this 8 lot subdivision was to be serviced with eight individual wells and septic fields on the 2.2 acre +/- lots. The developer has advised that the Vancouver Island Health Authority (VIHA) has insisted that the septic fields and wells not be on the same lot and that they have drilled one well on the property at a lower level, but are not happy with the water quality.

In conversation with the VIHA on June 24, 2009, VIHA advised of the following:

1) Four lots do not meet the minimum standard of VIHA to have a 36" depth of native mineral soil. 2) A special accommodation was made by VIHA that, if the wells were relocated off the strata lots, VIHA would accept the septic fields not meeting their standards.

On questioning of this further, VIHA advised that their standard still is to have a minimum 30 meter separation between the well and the septic field. There is room on each strata lot to have the 30 meter minimum separation between the perculation areas approved by VIHA and a well location.

We are not aware of the developer tryingto drill a well in the upper portion of the property where the eight houses and lots are being proposed.

Vineyard Commitment

The developer is committed to planting grapes on 13 acres of the 23.2 acre strata Lot 9. A covenant is in place to guarantee this and to restrict the lower portionof each of the eight 2.2 acre +/- strata lots (0.5 acres per lot). Total land area of the development is 46.5 acres. The panhandle access makes up approximately 4.8 acres of the property.

ipmjuL02 09rly Averill Hills Estate Vineyards Subdivlsion.wpd 7030 Trans Canada Highway, Box 278, Duncan, BC V9L 3X4 Ph 250-746-3100 Fax 250-746-3133 www.northcowichan.bc.ca

Page 209 of 211 Averill Hills Estate Subdivision

. Page 2

South End Water System

The subject property is outside the South End Water Service Area Boundary. Last updated in 2001, the Master Plan does not anticipate the subject property ever being serviced with Municipal water as it is above the elevation planned to be serviced by the water system.

After initially rejecting the request, in 2003 the Municipality approved water service to the higher and adjacent Averili Creek Vineyard. A restrictive covenant was registered to ensure the Municipality is not subjected to a future requirement to upgrade the service to our standard, which would include fire protection and higher pressure.

On June 17, 2009, Council supported servicing the Averili Hills Vineyard with Municipal water, contrary to the Water Master Plan. Council advised this approval was a one off, although in 2003 this was also the rationale used to approve Averili Creek's supply, and this was used as a precedence for the Averili Hills approval.

We are deeply concerned regardingthe piecemeal approach Council has taken to expanding the Water Service Boundary. There are several very large properties adjacent to Averili Creek owned by Island Timberlands and Timber West. How do we deny them service? Will they also want to refer to the precedence already created?

Private Water Pumping

The developer is proposing to tap into the private pumped water supply line owned by Averili Creek Vineyard and Winery. This is a private system with a meter at the North Road property line.

We do not recommend allowing Averili Hills connecting to Averili Creek's water system. We would recommend that each property have its own system and meter.

We are very concerned about the precedence this approval will create and its impact on other properties just outside our Water Area Boundary. Bruce Muir owns properties off Maple Mountain Road and Southview Terrace and Herd Road, which could be argued would benefit under a similar approval, i.e., allowing Municipal water service without meeting Municipal standards. Although the AveriH Hills approval is in exchange for the planting of 13 acres of grapes, this could also be offered on other properties.

Recommendation:

Should Council wish to approve this request, we would recommend the following:

1) That Averili Hills build their own service line, pump station with standby power, a pressure tank in the pump station to maintain a minimum of 50 psi pressure at the proposed home sites, and that all homes be required, by covenant, to install sprinkler systems and storage tanks to meet fire flow requirements. Alternately, Engineering staff would recommend that the pump station, complete with standby power, pump to a reservoir storing 72,000 gallons (800 gpm 1.5 hrs x 60 = 72,000).

ipmjuL02 09rly Averili Hills Estate Vineyards Subdivlslon.wpd 7030 Trans Canada Highway, Box 278, Duncan, BC V9L 3X4 Ph 250-746-3100 Fax 250-746-3133 www.northcowichan.bc.ca

Page 210 of 211 Averill Hills Estate Subdivision

Page 3

2) That a covenant be registered to ensure the Municipality is not liable for approving this substandard water service and that the Municipality is not held responsible for any future upgrading by the nine strata lot owners.

3) That Averili Hills pay the Averili Creek Latecomer charge of $17,820+/- to Averiil Creek Vineyard as their share for the watermain extension Averiil Creek paid for to cross Highway 18 to North Road north.

4) That approval for Averiil Hills include some form of covenant which will make it a distinctive approval, which cannot be used as a precedence by other developers. We would also recommend that Averili Hills fund an update to the South EndWater Study to identify the impact ofincluding this 46.5 acre property within the water area.

JPM/gb

jpmjuL02 09rly Averili Hills Estate Vineyards Subdlvlsion.wpd 7030 Trans Canada Highway, Box 278, Duncan, BC V9L 3X4 Ph 250-746-3100 Fax 250-746-3133 www.northcowichan.bc.ca

Page 211 of 211